HomeMy WebLinkAboutAgenda_ARTAB_08.20.2019Notice of Meeting for the
Arts and C ulture Adv isory B oard
of the City of Georgetown
August 20, 2019 at 4:30 P M
at Small conference room, 2nd floor, Georgetown P ublic L ibrary, 402 W. 8th Street
T he C ity o f G eorgetown is c o mmitted to c ompliance with the Americans with Dis ab ilities Ac t (ADA). If yo u
req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reasonable
as s is tance, ad ap tatio ns , or acc o mmo d ations will b e provid ed up o n req uest. P leas e contac t the C ity S ecretary's
O ffic e, at leas t three (3) d ays p rio r to the s cheduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin
Luther King Jr. S treet, G eo rgeto wn, T X 78626 for ad d itional info rmation; T T Y us ers route thro ugh R elay
Texas at 711.
Regular Session
(T his R egular S es s ion may, at any time, be rec es s ed to c o nvene an Exec utive S es s ion for any purp o s e
authorized b y the O pen Meetings Ac t, Texas G o vernment C ode 551.)
A C itizens wis hing to ad d res s the b o ard . As of the deadline, no p ers o ns were s igned up to s p eak o n items
other than what was posted on the agenda. -Jane Estes , C hair.
B Announc ements regarding arts and culture. -Jane Estes , C hair.
C C ons id eratio n and p o s s ib le ac tion to app ro ve minutes fro m the July 16, 2019 Arts and C ulture Board
meeting. -Jane Es tes , C hair.
D C ons id eratio n and p o s s ib le ac tion to c ons id er a req uest from G eorgeto wn Art Works ' P resident S tuart
Wallace for a grant for the Art C enter. -Eric Las hley, Library Direc tor.
E C ons id eratio n and p o s s ib le ac tion to ac c ep t a s c ulpture d o natio n fro m artis t Ho Baron. -Amanda S till,
Art and C ulture C o o rd inato r.
F C ons id eratio n and p o s s ib le ac tion to donate a p o rtion of the old R ecreation C enter p laysc ap e mural to
the G eorgeto wn C ultural C itizen Memorial As s o ciatio n. -Amand a S till, Arts and C ulture C o o rd inator.
G C ons id eratio n and p o s s ib le ac tion to app ro ve the Arts R es p o nd P ro jec t T C A grant applic ation. -Amand a
S till, Arts and C ulture C o o rd inato r.
H C ons id eratio n and p o s s ib le ac tion to selec t s ub mis s io ns fo r the 2019-2020 S culp ture To ur. - Amanda
S till, Arts and C ulture C o o rd inato r
I C ons id eratio n o f Arts and C ulture C o ordinator's rep o rt. -Amand a S till, Arts and C ulture C o o rd inator.
J C ons id eratio n and p o s s ib le ac tion regarding future meeting d ates. -Jane Es tes , C hair.
Ce rtificate of Posting
I, R obyn Dens mo re, C ity S ec retary for the C ity of G eorgetown, Texas, do hereb y certify that this Notice of
Meeting was p o s ted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgeto wn, T X 78626, a p lace readily
acc es s ib le to the general p ublic as req uired by law, on the _____ day of _________________, 2019, at
__________, and remained so p o s ted fo r at leas t 72 c o ntinuo us hours prec eding the sc heduled time of s aid
meeting.
__________________________________
Page 1 of 25
R o b yn Dens more, C ity S ecretary
Page 2 of 25
Minutes of the Meeting of the
Arts and Culture Board
City of Georgetown, Texas
July 16, 2019
The Arts and Culture Board met on Tuesday, July 16, 2019 at 4:30 p.m. in the second floor Small
Conference Room of Georgetown Public Library, 402 W. 8 th Street.
Present: Jane Estes, Susie Flatau, Laura Sewell, Sharon Snuffer, Carol Watson and Linda Wilde.
Absent: Tim Fleming
Staff present: Amanda Still – Arts and Culture Coordinator, Eric P. Lashley – Library Director and Lawren
Weiss-Administrative Assistant.
Chair Estes called the meeting to order at 4:30 p.m.
Regular Agenda
A. Citizens wishing to address the Board. – Jane Estes, Board Chair. None present. No action
required.
B. Announcements regarding arts and culture. – Janes Estes, Chair.
a. Susie Flatau with Georgetown Art Works announced all studio spaces are rented on the Art
Center’s second floor. Members are preparing for the Art Hop competition and exhibit for the
fall. Soul of America is the current exhibit. Cultivated on Dry Land will be the next exhibit,
followed by Art Hop. GAW is also working with the Chamber of Commerce for an after-hours
event.
b. Carol Watson with Georgetown ISD announced teachers returning to campus on August 7.
GISD will host a “State of the District” event to showcase happening throughout the district.
They will also implement a showcase for teachers since they cannot attend the regular
showcase, which will feature the wrapped utility boxes.
c. Jane Estes with Lark & Owl Booksellers announced congratulations to Eric Lashley who won
another award-this time for the Sertoma Service Award. Cocktails are now available in
addition to wine and beer at Lark & Owl Booksellers. Lunch and dinner services coming soon.
d. Linda Wilde with Texas Society of Sculptor invited board members to attend the TSOS
Sculpture Show reception Sunday, July 21 at 1 p.m.
No action required.
C. Consideration and possible action to approve minutes from the June 18, 2019 meeting minutes. –
Jane Estes, Chair. Motion by Snuffer; second by Flatau to approve minutes from the June 18,
2019 Arts and Culture Board meeting. Approved 5-0 (Fleming and Sewell absent).
D. Consideration and possible action to award arts and culture grants for events occurring October
2019-March 2020. –Jane Estes, Chair. Laura Sewell was unavailable during previous items but
participated in during the grant selection process. Board members reviewed and discussed grant
proposals. Discussed ineligible groups and how to publicize restrictions application frequency in
future calls for proposals. Following much discussion, Watson moved to accept the following
proposals for events/projects occurring October 2019-March 2020: Page 3 of 25
- GISD Elementary Librarians, $1,760
- Georgetown Palace Theatre, $1,200
- Writers’ League of Texas, $1,200
- Cinematic Symphony, $1,200
- New Vintage Baroque, $1,142
- Southwestern University, $865, with the stipulation that the award not be used for food.
- Georgetown Photography Festival, $772
- Georgetown Poetry Festival, $700
- Austin Opera, $661
- Magic Hotline, $500
Second by Snuffer. No further discussion. Approved 6-0 (Fleming absent).
E. Consideration of the Arts and Culture Coordinator’s monthly report. – Amanda Still, Arts and Culture
Coordinator. Still discussed the monthly report with the board, as provided in the agenda packet,
regarding the following topics:
a. Communications and promotions on public art
b. Public art program current and future projects
c. Strategic planning retreat- Board will discuss the strategic plan, grant program guidelines,
and the City’s role with the art center and Georgetown Art Works.
No action required.
F. Consideration and possible action regarding future mural projects on private property. –Amanda
Still, Arts and Culture Coordinator. The City has received many requests from local business owners
who want murals on their buildings. Still met with the City’s legal department and long-term planner
Nat Waggoner to discuss. Moving forward, there will be an easement for the mural in addition to a
funding easement. Business owners will fund the project and no permits will be required by the City.
The Arts and Culture Board will determine if proposed mural designs are advertisements and
appropriate for the City. They will make recommendations to Council based on that information. Still
will develop a mural process and guidelines, looking to Texas Commission on the Arts for examples.
No action required.
G. Consideration and possible action regarding future meeting dates. – Jane Estes, Board Chair. The
next meeting will occur as regularly scheduled on Tuesday, August 20, 2019 at 4:30 P.M. No action
taken.
Chair Estes adjourned the meeting at 6:43 p.m.
Respectfully submitted,
Carol Watson Jane Estes
Board Secretary Board Chair
Page 4 of 25
Organization Information
Organization Name Duns number
Executive Director/School Principal
Chair/President (First Name/Last Name)
Indicate Your Organizations Authorizing Official:
Executive Director/School Principal Chair/President
Physical Address
Street
City State Zip Code
Mailing Address
Street
City State Zip Code
Email Address Web Address
Area Code & Phone Area Code & Fax
If you are a Title One public school please check here
Your Organizations mission statement
Ethnicity
List the number of individuals from the applicant organization’s board and staff in each of the following categories:
Staff Board
N - American Indian / Alaskan Native # #
A - Asian # #
B - Black (not Hispanic) # #
H - Hispanic # #
W - White (not Hispanic) # #
P- Native Hawaiian/Pacific Islander # #
M - Multi-Racial # #
Application Name Application ID
Texas Commission on the Arts - ARP
0
Arts Respond Project
The Downtown Georgetown Cultural District
Eric Lashley
EstesJane
402 W 8th Street
Georgetown TX
402 W 8th Street
Georgetown TX
amanda.still@georgetown.org arts.georgetown.org
512 930-8471
The Arts and Culture Board, the managing entity for the Georgetown Cultural District, was established for the purpose of actively pursuing the
placement of public art in public places and serving to coordinate, promote and support public access to the arts. The Baord was also established to
encourage, stimulate, promote and foster programs for the cultural enrichment of the City, thereby contributing to the quality of life in Georgetown, and
develop an awareness of the value of the arts in the business community, local government and the general public.
0 0
0 0
0 0
0 0
3 6
0 0
0
85159
089592372
78626
78626
Economic Development
Page 5 of 25
Application Information
Contact Name (First Name/ Last Name)
Contact Title
Email Address Area Code & Phone
Period of Support Requested (will determine your contract dates)
Starting month and year to Ending month and year
Date payment is preferred
Information on Audience Targeted by your Proposal
This proposal intends to involve or serve ( select all that apply ):
Cultural tourism
Health and Healing
Older adults
Economically disadvantaged
How many adults will be engaged in "in-person" arts
experiences?
Persons Served by this Proposal:
How many children/youth will be engaged in "in-person" arts experiences?
How many artists will be directly involved in providing artistic
experiences?
How many people with disabilities will be served from this proposal?
in accessible facilities? in special programming?
Ethnicity Information
What is the approximate ethnic breakdown
of the individuals to be served by this proposal?
N - American Indian / Alaskan Native %
A - Asian %
B - Black (not Hispanic) %
H - Hispanic %
W - White (not Hispanic) %
P- Native Hawaiian/Pacific Islander %
M - Multi-Racial %
At-risk youth
Technology innovations
Presenting or touring
International exchange(artist or art; import or export)
Educational Audiences Targeted:
Not Specifically Focused on Education (none) %
Pre-Kindergarten Children %
K-12 Education %
Higher Education %
Adult Learners %
Texas Commission on the Arts - ARP
10/01/19
512amanda.still@georgetown.org
09/01/19 02/28/20
930-8471
Arts and Culture Coordinator
StillAmanda
4
48,621
0
200
02
0
0
1
1
30
20
40
100
0
0
0
8
0
Page 6 of 25
One page organizational history (approximately 400 words)
Texas Commission on the Arts - ARP
“The City of Georgetown's Arts and Culture Board was established for the purpose of actively pursuing the placement
of public art in public places and serving to coordinate, promote and support public access to the arts. The Board was
also established to encourage, stimulate, promote and foster programs for the cultural enrichment of the City, thereby
contributing to the quality of life in Georgetown, and develop an awareness of the value of the arts in the business
community, local government and the general public” (Strategic Plan, 2013-2018).
The City of Georgetown is in the process of relocating City buildings and offices off the retail district of the historic
Georgetown Square to a central location near the Georgetown Public Library. The old library, which remained vacant
for eleven years, was repurposed into the new Georgetown City Hall in 2018. Adjacent to City Hall is the historic
Shotgun House, built between 1920 and 1930. The Shotgun House is managed by the Georgetown Cultural Citizen
Memorial Association (GCCMA). The GCCMA “exists to educate, preserve, and celebrate African American history
and culture. GCCMA fulfills its mission by partnering with religious, educational, civic, and other organizations to
provide for youth of all citizens in Georgetown, TX” (GCCMA brochure). GCCMA also has a long-term vision for the
Shotgun House that includes a Living History Museum and archives donated by the surrounding community (GCCMA
brochure).
Page 7 of 25
One page project description (include specific information on the project including the key personnel, targeted
audience, and goals) (approximately 400 words)
Texas Commission on the Arts - ARP
The Downtown Georgetown Cultural District requests $3,500 to support a historic mural in the cultural district that
will address specific needs of the community, establish a tourism destination, contribute to preserving and reusing the
historic fabric of the community, enhance property values and foster local cultural development.
As part of the development of the new civic spaces there are plans to connect City Hall, the Municipal Court, the
Historic Light and Waterworks Building, and the Georgetown Public Library with a community green space for public art
and cultural programming. The Shotgun House is part of the new civic complex and is adjacent to the City Hall building.
A large wall space at the back of City Hall is the perfect place for a public art mural that would promote community
engagement, cultural preservation, and excitement within the neighborhood for the programming opportunities that new
development and growth provide, while honoring history and the traditions of the past.
The targeted audience for this mural includes the members of GCCMA and adjacent neighborhood, City employees,
library patrons, and Cultural District patrons both local and visiting. Key personnel include the Arts and Culture
Coordinator, the Library Director, and the Arts and Culture Board.
Goal I: Community Engagement
Strategy I: Make cultural preservation and commemoration a primary focus of the mural project by researching the
cultural heritage of the neighborhood and selecting a theme or significant local community figure to honor in the mural
design
Strategy II: Engage the help of the non-profit, GCCMA, in putting together a neighborhood forum to assess the needs
of the neighborhood and receive input/feedback for the mural project
Strategy III: Plan unveiling event during Black History Month and coordinate the event with other events sponsored by
GCCMA during their month of cultural programming
Strategy IV: Rather than put out a public call for art, commission a local artist or group of local artists within the
GCCMA network of artists; this will help engage the community and inspire participation
Goal II: Cultural Participation
Strategy I: Work with commissioned artist(s) to design a portion of the mural to be a “paint by numbers” project where
community members can contribute to the painting of the mural
Strategy II: Plan the unveiling event and reception to be a neighborhood event such as a block party or small music
festival
Strategy III: Organize a GCCMA membership drive during community painting times and the unveiling event
Page 8 of 25
How does this project address the priority area? (approximately 200 words)
How will you gauge the success/impact of this project? (approximately 200 words)
Texas Commission on the Arts - ARP
The Shotgun House and the Georgetown Public Library are cultural assets of the Georgetown Cultural District, and
enhancing each of these assets will directly address the cultural district goals of: "Addressing specific needs of a
community", "Establishing tourism destinations", "Preserving and reusing historic buildings", "Enhancing property
values", and "Fostering local cultural development". The public art mural is one phase of the larger civic development
project that includes public art, green space, and supplemental festival and cultural programming space that will attract
visitors, potential residents, and new businesses to Georgetown. This project also does an excellent job of considering
the relevance of the project to local residents while striving to attract tourism.
Goal III: Cultural Tourism/Promotion
Strategy I: (Pre-event) Engage the help of the Georgetown Convention and Visitor’s Bureau and the City’s
Communications Department to push the mural story for editorial coverage to media outlets through their contracted
publicity firm
Strategy II: (Pre-event) Post the unveiling event to media outlets and enlist the help of CVB and Sheraton/other
Georgetown lodging to publicize the event; send out digital invitations to stakeholders; post event on social media and
send to media outlets
Strategy II: (During event) Prominent keynote speaker to unveil project; City videographer and photographer; invite
news outlets
Strategy III: (Post-event) Send post-event press releases with professional photos to media outlets
The impact of the project will be assessed using the following methods:
•Track quality of quantity of media coverage
•Track number of views and engagements of event posts on social media
•Track number of attendees to the "painting party" and unveiling event through RSVP’s and sign-in sheet
•Number of new members to GCCMA
•Ask members of GCCMA, Arts and Culture Board, Main Street Board, and Convention and Visitor’s Bureau to fill out a
post-event survey
•Ask attendees of "painting party" and unveiling event to fill out a survey
Another measure of success for the mural project will be the level of enthusiasm and City government support for
the City public art program as a result of positive community feedback and community engagement with the mural. It is
anticipated that City funding will increase for public art and arts and culture programming for the Cultural District, as
well as more requests for public art projects. Another result of the success of the mural project will be increased public
support and City resources for the completion of the larger civic development project that includes public art, green
space, and supplemental festival and cultural programming space.
Page 9 of 25
How will you ensure the artistic quality of this project will be high? (approximately 200 words)
Organization Financial Snapshot
Organization’s Fiscal Year Start Month End Month
Revenue
Expenses
Surplus/Deficit
Current Fiscal
Year
Approved Budget
Upcoming Fiscal
Year
Projected Budget
Previous Fiscal
Year
Actual Figures
Texas Commission on the Arts - ARP
The Georgetown Arts and Culture Board will be responsible for commissiong the mural artist(s) based on quality of
work and experience. The Arts and Culture Coordinator will work with the artist(s) on the design of the mural, and the
Board will approve the design based on content and composition.
High quality, industry standard materials will be used in the creation of the mural to include preparing the wall,
priming the wall, and sealing with a UV protective topcoat.
The City will provide the necessary equipment such as lifts to complete the mural.
The artwork will be insured under the City insurance program.
910
0
54,465
3,568
83,52150,897
55,561
47,184
83,521
8,377
Page 10 of 25
Financial Information
Project Income
Earned Income
- Admissions, box office, subscriptions
- Tuitions, class/workshop fees
- Interest on investments, endowments
- Other earned income
Private Support
- Contributions (individuals, businesses)
- Foundation Support
- Other private unearned income
- Carry over cash from prior year
Government Support
- TCA Request
- Government support - Local & County
- Government support - Other State (not TCA)
- Government support - Federal
- Other Government support
Project Expenses
Administrative salaries,benefits,contracts
Artistic salaries,benefits,contracts
Facility Costs
Marketing & Promotion
Program/Exhibit production costs
Summary
Project Revenue
Project Expenses
Surplus/Deficit
Texas Commission on the Arts - ARP
910
0
0
0
0
0
0
0
0
3,500
5,000
0
0
0
7,000
0
1,200
1,500
1,200
9,700
0
9,700
Page 11 of 25
Notes to the budget
Please provide any explanation or detail needed to understand this budget. (approximately 250 words)
Texas Commission on the Arts - ARP
Mural:
oArtist Stipends $7,000
oMaterials $1,500
Celebration:
oFood and beverage for 250 ppl $300
oMusic $300
Marketing Collateral (Rack Cards): $600
Total = $9,700
The Georgetown Cultural District plans to pay for food and beverage from their own matching funds, as the Arts
Respond grant will not fund these items.
Note: The number of adults served by this project was extrapolated from 2018 Georgetown Visitor Center visitors, the
number of City of Georgetown employees, and the membership numbers of GCCMA. Demographic information was
compiled using US Census data as well as an interview with GCCMA regarding the adjacent neighborhood
demographic makeup.
Page 12 of 25
In-Kind Support
If your organization tracks in-kind/pro-bono support, list the total amount from the last completed year (if you don’t track
in-kind, enter zero):
Assurances
Minimum and Maximum Acceptable Amount
Grant awards will be established using a formula based on the panel scores or rankings. Grants amounts will not be
impacted by this minimum/maximum data (Texas Administrative Code 444.024)
Minimum: Maximum:
If financial assistance is awarded, the following individual will be the authorizing official for the purposes of this contract:
Authorizing Official Information
Authorizing Official Name (First Name/ Last Name)
Authorizing Official Title
Legislative Info
U.S. Congress:
TX House of Rep:
TX Senate:
Texas Commission on the Arts - ARP
0
0
8/13/2019 1:25:12 PM
1,000 3,500
Eric Lashley
Library Director
31:Congressman John R. Carter
20:Terry Wilson
5:Dr. Charles Schwertner
7/15/2019 10:21:52 AM
Page 13 of 25
ARTS & CULTURE BOARD MEETING
AUGUST 20, 2019
Page 14 of 25
Item E: Ho Baron Donation
Head Games
Head swivels
55x26x29
300 lbs; will travel
easily in truck or van
Quick shipping
estimate from UPS -$1,000
Ho uses a crane ($175)
to install
Page 15 of 25
Item E: Ho Baron Donation
Head Games
Head swivels
55x26x29
300 lbs; will travel
easily in truck or van
Quick shipping
estimate from UPS -$1,000
Ho uses a crane ($175)
to install
Page 16 of 25
Item E: Ho Baron Donation
Doppelganger
1000 lbs
60x28x48
Pedestal not included
Ho uses a crane ($175)
to install
Page 17 of 25
Item E: Ho Baron Donation
Doppelganger
1000 lbs
60x28x48
Pedestal not included
Ho uses a crane ($175)
to install
Page 18 of 25
ARTS & CULTURE COORDINATOR REPORT
AUGUST 20, 2019
Page 19 of 25
Communications & Promotion
Arts & Culture Brown Bag
Newsletter
Calendar Event
Press Release
Email Arts and Culture
Constituents
Create a FB Event
Page 20 of 25
Public Art Program
Public Art Projects In Progress
Sculpture Tour 2019-2020
Met with Parks; Reviewed submissions with Board today
Commission in September; Install & award in November
Rack Card
City Hall Gallery
Gary Anderson July-Sept
GISD Oct-Dec
Southwestern Jan-March 2020
Page 21 of 25
Public Art Program
Public Art Projects in Development
Preserving History Mural
Grant proposal submitted to TCA -$3500 request
Notification in September
1 month design development; 3 month painting process to include
community painting party; A&C/GCCMA design approval in October
GCCMA to help recruit community members through announcements at
neighborhood churches and in bulletins; standard A&C promotion channels
Unveiling event in February 2020 during Black History Month
Gauge interest of GCCMA to collaborate with GAC in FebPage 22 of 25
Public Art Program
Commercial Murals
Mural Process –Board’s preferred version (emailed to Board)
Mural Guidelines
Images vs text in mural content
Feedback from Board of the draft of guidelines (emailed to Board)
Goal –Goal for Board to adopt process and guidelines by end of year
Gus’s Drugs
Selected Sarah Blankenship and will submit design to Board
Wag Heaven; Golden Rule
Page 23 of 25
Public Art Program
Future Public Art Projects
Utility Boxes
Farmer’s Market Stand/Recycled Street Sign Sculpture
Parking Garage
City Hall Reception Desk
City Center Green Space #1/Sculpture Garden
Page 24 of 25
Strategic Planning
September 13: 9am-12pm
Survey (emailed to Board) –Identify Goals (Complete
by August 30)
Staff to compile survey results and create Retreat
agenda
Retreat to refine Goals and create Objectives
Staff to finalize Strategies and Timelines
Goal to adopt new Strategic Plan in November
Page 25 of 25