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Home My WebLink AboutAgenda_ARTAB_09.13.2019Notice of Meeting for the Arts and Culture Adv isory Board of the City of Georgetown September 13, 2019 at 9:00 AM at Classroom 211, Second F loor, Georgetown P ublic Library, 402 W. 8th Street. T he C ity of G eorgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require as s is tance in partic ipating at a public meeting due to a disability, as defined under the ADA, reas onable as s is tance, adaptations , or ac commodations will be provided upon request. P leas e c ontact the C ity S ec retary's O ffic e, at leas t three (3) days prior to the sc heduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626 for additional information; T T Y users route through R elay Texas at 711. Regular Session (T his R egular S es s ion may, at any time, be rec es s ed to c onvene an Exec utive S es s ion for any purpose authorized by the O pen Meetings Act, Texas G overnment C ode 551.) A C ons ideration and possible action to update the Arts and C ulture Board's strategic plan. -Eric P. Lashley, Library Direc tor and Amanda S till, Arts and C ulture C oordinator. Ce rtificate of Posting I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of Meeting was posted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a plac e readily acc es s ible to the general public as required by law, on the _____ day of _________________, 2019, at __________, and remained s o posted for at leas t 72 c ontinuous hours prec eding the s cheduled time of said meeting. __________________________________ R obyn Dens more, C ity S ec retary Page 1 of 22 City of Georgetown, Texas Arts and Culture Advisory Board September 13, 2019 S UB J E C T: C onsideration and pos s ible ac tion to update the Arts and C ulture Board's s trategic plan. -Eric P. Las hley, Library Director and Amanda S till, Arts and C ulture C oordinator. IT E M S UMMARY: T he Arts and C ulture Board will hold a spec ial meeting on 9/13/19 from 9 a.m.-noon in C lassroom 211 on the library's sec ond floor. Board members will dis cus s the arts and culture strategic plan. F IN AN C IAL IMPAC T: None. S UB MIT T E D B Y: AT TAC H ME N T S: Description Type Detailed agenda Backup Material SP Presentation Backup Material Page 2 of 22 Strategic Planning Retreat Agenda I. Opening Activity II. Opening Statement - Share strategic vision for Arts and Culture within the 2030 Comprehensive Plan and the Downtown Master Plan (Eric Lashley) III. Review Survey Results (Amanda Still) A. What Goals were accomplished, which Goals should remain current, and what new Goals should we strive toward? IV. Goals Activity (Amanda Still) A. Apply survey results to refine and possibly add Goals for 2020-2025 Strategic Plan V. Break VI. Objectives Activity (Amanda Still) A. For each goal, discuss objectives to help achieve that goal VII. Summarize (Amanda Still) A. Staff to compile data from retreat and recommend strategies for each objective B. Draft of 2020-2025 Strategic Plan submitted for review to Board before October Board meeting C. Discuss draft at October Board meeting D. Goal to adopt 2020-2025 Strategic Plan at November Board meeting Page 3 of 22 STRATEGIC PLANNING RETREAT SEPTEMBER 13, 2019 Page 4 of 22 AGENDA Vision Statement by Eric Lashley How does our vision for Arts and Culture fit in with the Downtown Master Plan and the 2030 Comprehensive Master Plan? Review Survey Results –Amanda Still What Goals were accomplished, which Goals should remain current, and what new Goals should we strive toward? Goals Activity –Amanda Still Apply survey results to refine and possibly add Goals for 2020-2025 Strategic Plan Break Objectives Activity –Amanda Still Discuss Objectives to achieve each Goal Summary –Amanda StillPage 5 of 22 MISSION The Arts and Culture Board was established for the purpose of actively pursuing the placement of public art in public places and serving to coordinate, promote, and support access to the arts. The Board was established to encourage, stimulate, promote, and foster programs for the cultural enrichment of the City, thereby contributing to the quality of life in Georgetown, and develop an awareness of the value of the arts in the business community, local government and the general public. Page 6 of 22 GRAND VISION FOR ARTS AND CULTURE SEPTEMBER 13, 2019 Page 7 of 22 VISION –What do successful arts destinations do? Buy a sculpture a year for a sculpture garden Have art centers and galleries Public murals Madison, WI has a rooftop sculpture garden Have centers for performing arts Have street performers Have artists in residence Have art theaters Have spaces for events like Word Play café which is a space for an open mic for poetry, storytelling an music, and studio art classes Chillicothe, Missouri has Cultural Corner Art the houses 5,000 sq. ft. of gallery, workshop and event space Have Arts in the Park Marfa, Texas is known for permanent sculptures Have museums Have free summer concerts Have a centerpiece Ann Arbor, Michigan has one of the largest street fairs in the country Page 8 of 22 SURVEY RESULTS –Help us refine/add Goals to take us in the direction of our vision SEPTEMBER 13, 2019 Page 9 of 22 Goal I –Establish and foster a vibrant Art Center as a major component of a downtown arts, cultural, and entertainment district Partially achieved: The Art Center is not fully integrated into the city’s long term planning and still struggles to meet the criteria of “major component” Perhaps one of our most important goals, the establishment of the Art Center, as it could be the centerpiece of our arts community Strengthen the Arts Center to be better supported by the City; “Thriving” is key Restructure operation of the Art Center; quality of exhibits should be addressed Page 10 of 22 Goal II –Develop a sustainable arts in public places program for the City of Georgetown Partially achieved Ongoing/current/Successful Should remain a goal Established Build on existing art programs; continue to develop and refine Page 11 of 22 Goal III –Encourage the development of a thriving arts, cultural, and entertainment district in the downtown Partially achieved Ongoing/current There are components of such a district in downtown, but nothing in the way of an organized specific arts, cultural, and entertainment district Page 12 of 22 Goal IV –Improve access to information as well as assist in the promotion of local arts and cultural events (Marketing/Communication) Ongoing/current/shown improvement Improve website; restore Guide (valuable to Austin residents); established presence in publications Proposal -Integrate this goal as an objective to Goal 3 Page 13 of 22 Goal V –Provide grants to local nonprofits Ongoing/current/successful Refine guidelines and provide a judging rubric Page 14 of 22 Goal VI –Attain the Cultural District Designation from the Texas Commission on the Arts Achieved However… “I’m not really sure that we should omit goal six because it is integral to the success of our city and our strategic plan. Perhaps it can be removed as a goal, but embedded in another goal. Proposal -Integrate this Goal as an objective to Goal 3 – maintain Cultural District designation through reporting Page 15 of 22 Goal VII –Hire a Director of Arts and Culture to coordinate the arts and cultural activities of the City and work with local nonprofit arts orgs to improve the quality of life in Georgetown Partially achieved Needs to be full time Upgrade position to DIRECTOR of Arts and Culture. That title establishes the fact that we have a serious Arts and Culture organization, and that title makes grants and external financial support easier to obtain Continuing education –Texas Public Art Administrators; Americans for the Arts; Texans for the Arts Brown Bag Luncheon Page 16 of 22 Proposed Goals or Objectives “I don’t think we are at a place to retire any goals -but we may decide to refocus our energy or emphasis on some of the goals. We need to maintain our current level of work that resulted in Georgetown being designated a cultural district, so that goal should be reflected in our Strategic Plan, even if not directly as a goal, but as a supporting philosophy or ideal. Again, reframing 2-4 may help us reformulate or reconfigure goals for a new direction or focus.” Increase budget to $250K by end of 2024 Purchase public art Increase HOT funding designated for Arts and Culture Art Fair/Art Festival Page 17 of 22 Proposed Goals or Objectives Establishment of at least a quarterly and perhaps a monthly meeting of all directors/leaders/board chairs of Georgetown artistic/performing arts organizations in the city or those who expect to be able to apply for Arts and Culture Board grants (Brown Bag Luncheon) Attract arts businesses such as galleries and artist co-ops Develop a sculpture garden Vibrant Performing Arts Auditorium (with a capacity of having 2,000 attendees) having a proscenium stage, orchestra pit, wings, storage, meeting rooms, guest artist suites, and art gallery space in the lobby Convert Library sculpture show from TSOS to City of Georgetown Page 18 of 22 GOALS ACTIVITY SEPTEMBER 13, 2019 Page 19 of 22 BREAK SEPTEMBER 13, 2019 Page 20 of 22 OBJECTIVES ACTIVITY SEPTEMBER 13, 2019 Page 21 of 22 Summary Staff to compile data from retreat and recommend strategies for each objective Draft of 2020-2025 Strategic Plan submitted for review to Board before October Board meeting Discuss draft at October Board meeting Discuss budget priorities at October Board meeting (Strategic Plan budget and 2019-2020 budget) Goal to adopt 2020-2025 Strategic Plan at November Board meeting Page 22 of 22