HomeMy WebLinkAboutAgenda_ARTAB_09.19.2017Notice of Meeting for the
Arts and Culture Adv isory Board
of the City of Georgetown
September 19, 2017 at 4:30 PM
at Small conference room, 2nd floor, Georgetown Public Library, 402 W. 8th Street
The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u
req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reas onab le
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Office, at leas t three (3) days prior to the sc hed uled meeting d ate, at (512) 930-3652 o r City Hall at 113 Eas t 8th
Street fo r add itional info rmation; TTY us ers ro ute through Relay Texas at 711.
Regular Session
(This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose
authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.)
A Citizens wis hing to address the Board. As of the deadline, no p ers o ns were s igned up to s p eak o n items
other than what was posted on the agenda. -Jane Estes , Bo ard Chair.
B Anno uncements regard ing arts and c ulture in Georgetown. Jane Estes , Board Chair.
C Review of minutes from the Augus t 15, 2017 Arts & Culture Board meeting. -Jane Es tes, Board Chair.
D Review of monthly rep o rt fro m Georgeto wn Art Works . -Eric Las hley, Library Directo r.
E Co nsideration and possible actio n to s elec t s c ulp tures for the annual Sc ulpture Tour. Dana Hend rix, Fine
Arts Librarian.
F Review of final alloc ations of the City arts and culture bud get for fis cal year 2016-2017. -Eric Lashley,
Lib rary Direc to r.
G Co nsideration and possible actio n concerning the City of Geo rgeto wn arts and culture bud get for fis cal
year 2017-18. Eric Las hley, Lib rary Direc to r.
H Co nsideration and possible actio n to d evelo p names for the gallery s p ac e at Georgetown Pub lic Library. -
Eric Lashley, Lib rary Direc tor.
I Dis cus s ion of work plan for future p ublic art p ro jects at the new City Hall, Munic ip al Co urt and other
loc ations . -Eric Las hley, Library Director.
J Dis cus s ion of jo b desc rip tion for Arts and C ulture Coordinator p o s ition and hiring p ro cess. -Eric Lashley,
Lib rary Direc to r.
K Co nsideration and possible actio n regard ing future arts and c ulture p roc lamations . -Eric Las hely, Lib rary
Directo r.
L Co nsideration and possible actio n regard ing future meeting dates . -Jane Es tes , Bo ard Chair.
CERTIFICATE OF POSTING
I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of
Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times ,
on the ______ d ay o f __________________, 2017, at __________, and remained so p o s ted fo r at leas t 72
c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting.
Page 1 of 16
____________________________________
S helley No wling, City Sec retary
Page 2 of 16
City of Georgetown, Texas
Arts and Culture Advisory Board
September 19, 2017
SUBJECT:
Citizens wishing to ad d res s the Bo ard . As of the d ead line, no persons were s igned up to speak on items
o ther than what was p o s ted o n the agenda. -Jane Es tes , Board Chair.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Page 3 of 16
City of Georgetown, Texas
Arts and Culture Advisory Board
September 19, 2017
SUBJECT:
Announc ements regarding arts and culture in Geo rgeto wn. Jane Es tes, Board C hair.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Page 4 of 16
City of Georgetown, Texas
Arts and Culture Advisory Board
September 19, 2017
SUBJECT:
Review o f minutes fro m the August 15, 2017 Arts & Culture Bo ard meeting. -Jane Es tes , Bo ard Chair.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
ATTACHMENTS:
Description Type
Minutes Augus t 2017 Backup Material
Page 5 of 16
Minutes of the meeting of the
Arts and Culture Board
City of Georgetown, Texas
August 15, 2017
The Arts and Culture Board will meet on Tuesday, August 15, 2017 at 4:30 p.m. in the Small Conference
Room of Georgetown Public Library, 402 W. 8th Street
PRESENT: Jane Estes, Tim Fleming, Wes Odell, Laura Sewell, Carol Watson and Linda Wilde.
ABSENT: Sharon Snuffer
STAFF PRESENT: Eric Lashley- Library Director, Dana Hendrix-Fine Arts Librarian Lawren Weiss-
Administrative Assistant, and Eric Johnson, Capital Improvement Manager.
Chair Estes called the meeting to order at 4:30 pm.
A. Citizens wishing to address the Board. –Eric Lashley, Library Director. None.
B. Report from Capital Improvement Manager Eric Johnson regarding art opportunities in the new City
Hall and Municipal Court buildings. – Eric Lashley, Library Director and Eric Johnson, Capital
Improvement manager. Johnson reviewed plans for the Downtown West project and noted spaces for
the Arts & Culture Board to provide ideas for public art. Johnson would like the Board’s feedback within
the next few months, prior to construction beginning in December. No action taken.
C. Announcements regarding arts and culture in Georgetown. –Jane Estes, Board Chair. Board members
announced upcoming arts and culture events at Southwestern University, Georgetown ISD, and St.
David’s Hospital.
D. Consideration of minutes from the July 18, 2017 Arts and Culture Board meeting. –Jane Estes, Board
Chair. Motion by Tim Fleming; second by Sewell to approve minutes from the July 18, 2017 Arts
and Culture Board meeting. Approved 6-0 (Snuffer absent).
E. Report on Texas Commission on the Arts cultural district review process. – Eric Lashley, Library
Director. Lashley report on this next month. No action taken.
F. Review of the monthly report from Georgetown Art Works. –Eric Lashley, Library Director. GAW
submitted the report but library staff were not able to print a copy for the board due to printer
complications. Weiss will email report to the board. No action required.
G. Consideration and possible action to accept art donation from Sherry Adamo. –Dana Hendrix, Fine Arts
Librarian. Odell moves; Sewell seconds to accept Back in the Game, a painting by Sherry Adamo.
Approved 6-0 (Snuffer absent).
H. Review of current City of Georgetown arts and culture budget for fiscal year 16-17. –Eric Lashley,
Library Director. Lashley reported that the remaining arts and culture budget needs to be spent by the
end of September (attachment). He asked the Board to rank items and projects they felt are most
important for the City to pursue. No action required.
Page 6 of 16
I. Report on proposed City of Georgetown arts and culture budget for 2017-2018 fiscal year. –Eric
Lashley, Library Director. Lashley asked the Board to rank items and projects they felt are most
important for the City to pursue in the next fiscal year (attachment). No action required.
J. Consideration and possible action regarding the Operating Agreement between the City of Georgetown
and Georgetown Art Works as it pertains to the Georgetown Art Center. –Eric Lashley, Library Director.
Lashley announced that the operating agreement between the City and Georgetown Art Center would
be approved at the August 22 council meeting. He discussed amendments to original agreement such
as an annual survey and thirty day clause to end or alter agreement. Lashley asked board to consider
recommending the amended agreement to council. Motion by Sewell, second by Wilde to
recommend the renewal of amended operating agreement with Georgetown Art Works. Approved 6-0
(Snuffer absent).
K. Consideration and possible action regarding future arts and culture proclamations. – Eric Lashley,
Library Director. Lashley asked the board to approve proclamations for Anabelle Richardson and
Mikaela Simmang, GISD students who won national awards for their artwork. Motion by Fleming,
second by Sewell to support proclamations for above mentioned GISD students. Approved 6-0
(Snuffer absent).
L. Consideration future meeting dates. – Jane Estes, Board Chair. The next meeting will be held Tuesday,
September 19, 2017 at 4:30 P.M. Fleming will be absent. No action taken.
Chair Estes adjourned the meeting at 6:09 p.m.
Respectfully submitted,
Carol Watson, Secretary Jane Estes, Chair
Page 7 of 16
City of Georgetown, Texas
Arts and Culture Advisory Board
September 19, 2017
SUBJECT:
Review o f mo nthly report from Geo rgeto wn Art Wo rks. -Eric Lashley, Library Direc tor.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Page 8 of 16
City of Georgetown, Texas
Arts and Culture Advisory Board
September 19, 2017
SUBJECT:
Cons id eration and p o s s ib le ac tion to selec t s c ulptures fo r the annual Sc ulpture To ur. Dana Hendrix, Fine
Arts Lib rarian.
ITEM SUMMARY:
FINANCIAL IMPACT:
Funding fo r this item will c o me from the City's regular bud get for arts and c ulture.
SUBMITTED BY:
Page 9 of 16
City of Georgetown, Texas
Arts and Culture Advisory Board
September 19, 2017
SUBJECT:
Review o f final allo catio ns o f the City arts and c ulture b udget fo r fisc al year 2016-2017. -Eric Las hley,
Library Director.
ITEM SUMMARY:
FINANCIAL IMPACT:
Funding fo r expens es in this item come fro m the C ity's regular b udget fo r arts and culture.
SUBMITTED BY:
Page 10 of 16
City of Georgetown, Texas
Arts and Culture Advisory Board
September 19, 2017
SUBJECT:
Cons id eration and p o s s ib le ac tion c o nc erning the City o f Georgetown arts and c ulture b udget fo r fisc al
year 2017-18. Eric Las hley, Library Director.
ITEM SUMMARY:
FINANCIAL IMPACT:
Funding fo r p ro jec ts dis c ussed d uring this item will come fro m the City's regular b udget fo r arts and
culture.
SUBMITTED BY:
Page 11 of 16
City of Georgetown, Texas
Arts and Culture Advisory Board
September 19, 2017
SUBJECT:
Cons id eration and p o s s ib le ac tion to develop names fo r the gallery spac e at Geo rgeto wn P ublic Lib rary. -
Eric Las hley, Library Directo r.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Page 12 of 16
City of Georgetown, Texas
Arts and Culture Advisory Board
September 19, 2017
SUBJECT:
Disc ussion of wo rk p lan fo r future pub lic art projec ts at the new City Hall, Munic ipal Court and o ther
lo catio ns. -Eric Las hley, Lib rary Direc tor.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Page 13 of 16
City of Georgetown, Texas
Arts and Culture Advisory Board
September 19, 2017
SUBJECT:
Disc ussion of job d es criptio n fo r Arts and Culture C o o rd inato r positio n and hiring proc es s . -Eric Las hley,
Library Director.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Page 14 of 16
City of Georgetown, Texas
Arts and Culture Advisory Board
September 19, 2017
SUBJECT:
Cons id eration and p o s s ib le ac tion regard ing future arts and culture proc lamatio ns . -Eric Lashely, Library
Direc tor.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Page 15 of 16
City of Georgetown, Texas
Arts and Culture Advisory Board
September 19, 2017
SUBJECT:
Cons id eration and p o s s ib le ac tion regard ing future meeting d ates. -Jane Estes , Board Chair.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Page 16 of 16