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Agenda_GTAB_11.10.2017
Notice of Meeting for the Georgetown Transportation Adv isory Board and the Gov erning Body of the City of Georgetown Nov ember 10, 2017 at 10:00 AM at GMC Building - 300-1 Industrial Av e, Georgetown, TX 78626 The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reas onab le as s is tance, ad ap tatio ns , or acc o mmo d ations will b e provid ed up o n req uest. P leas e c o ntact the City Sec retary's Office, at leas t three (3) days prior to the sc hed uled meeting d ate, at (512) 930-3652 o r City Hall at 113 Eas t 8th Street fo r add itional info rmation; TTY us ers ro ute through Relay Texas at 711. Regular Session (This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.) A Call to Ord er The Board may, at any time, rec es s the R egular S es s io n to convene in Exec utive S es s io n at the reques t of the Chair, a Board Memb er, the City Manager, As s is tant City Manager, G eneral Manager of Utilities, City Co uncil Member, o r legal c o uns el for any p urpos e authorized b y the Op en Meetings Act, Texas Government C o d e Chapter 551, and are s ubjec t to actio n in the Regular Ses s ion that follows . B Introduction of Vis itors C Airp o rt Monthly Update – Rus s Vo lk, C.M., Airport Manager D Ind ustry/C AMP O/TxDOT Updates E No vember 2017 GTAB Updates - Wes ley Wright, P.E., S ystems Engineering Directo r/Mic hael Hallmark, CIP Manager Legislativ e Regular Agenda F Review and p o s s ib le ac tion to approve the minutes from the Regular GTAB Bo ard meeting held on Oc tober 13, 2017 - Laura Wilkins – GTAB Board Liaison G Co nsideration and possible actio n to confirm the December GTAB meeting date. -- Jim Briggs, General Manager of Utility Operatio ns H Co nsideration and p o s s ib le rec ommend ation to award a contrac t to Patin Cons truction, LLC of Taylor, Texas for the c ons tructio n of the 2017 CDBG Sc enic Drive Sidewalk p ro ject in the amount of $140,902.00 – Wes ley Wright, P.E., Systems Engineering Directo r/Mic hael Hallmark, CIP Manager. I Co nsideration and rec o mmendatio n o n a c hange order to MA Smith Contrac ting Company, Inc in the amount of $118,805.00 fo r Citywide Sidewalk Improvements -- Wes ley Wright, P.E., S ystems Engineering Directo r. J Co nsideration and possible recommendatio n to ap p ro ve a professional s ervic es agreement with Atrium Real Es tate Services to p ro vide real prop erty appraisal s ervic es , in the amo unt o f $51,500.00, on the Page 1 of 115 No rthwest Bo ulevard P ro ject.-Travis Baird, R eal Es tate S ervic es Co o rdinator CERTIFICATE OF POSTING I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times , on the ______ d ay o f __________________, 2017, at __________, and remained so p o s ted fo r at leas t 72 c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting. ____________________________________ S helley No wling, City Sec retary Page 2 of 115 City of Georgetown, Texas Transportation Advisory Board November 10, 2017 SUBJECT: Call to Ord er The Bo ard may, at any time, recess the Regular Ses s ion to c o nvene in Exec utive Ses s ion at the req uest of the Chair, a Bo ard Member, the City Manager, As s is tant City Manager, General Manager o f Utilities , City Counc il Memb er, or legal counsel fo r any purp o s e autho rized by the Op en Meetings Ac t, Texas Go vernment Code Chap ter 551, and are s ub jec t to ac tion in the Regular Ses s io n that fo llo ws. ITEM SUMMARY: FINANCIAL IMPACT: N/A SUBMITTED BY: Laura Wilkins Page 3 of 115 City of Georgetown, Texas Transportation Advisory Board November 10, 2017 SUBJECT: Intro d uc tion o f Vis ito rs ITEM SUMMARY: FINANCIAL IMPACT: N/A SUBMITTED BY: Laura Wilkins Page 4 of 115 City of Georgetown, Texas Transportation Advisory Board November 10, 2017 SUBJECT: Airport Monthly Up d ate – Russ Volk, C.M., Airp o rt Manager ITEM SUMMARY: Airport Reports: · Cons tructio n Projec t Report · Airp o rt Mas ter Plan Rep o rt · Op erations Rep o rt · Fuel S ales Rep o rt · Hangar / Tie-Do wn Leas e Report · FY 2018 Ac complishments and Projec ts · Avgas F uel Pric e Co mp aris on · Jet A F uel Pric e Co mp aris on · Airport Monthly Financ ial Report FINANCIAL IMPACT: N/A SUBMITTED BY: Rus s Vo lk, C.M., Airport Manager ATTACHMENTS: Description Type Cons truction Project Update Backup Material Mas ter Plan Update Backup Material Operations Report Backup Material Fuel Sales Report Backup Material Hangar/Tie-Down Report Backup Material FY 2018 Goals and Accomplis hments Backup Material Avgas Price Comparis on Backup Material Jet A Price Comparis on Backup Material Airport Monthly Financial Report Backup Material Airport Detailed Financial Report Backup Material Finance Letter Backup Material Page 5 of 115 Airport Improvements Project No. 1514GRGTN Nov 2017 Project Description FY2015 project: Construction of Fuel Storage Tanks, Parallel Taxiway A, Pavement Maintenance Purpose Improved safety and reliability of airport Project Manager Russ Volk C.M., Airport Manager Project Engineer Garver Notes: Oct 2014 - Council Resolution 101414-F – Approval to Debt Fund $870K for project Mar 2015 - Council Resolution 032415-G – Authorization for City to Sell Certificates of Obligation to fund project Jan 28, 2016 – Transportation Commission approval of $8.3M Grant Jan 29, 2016 – City cost share of $830K wire transferred to TxDOT Aviation per payment instructions from TxDOT Jun 10, 2016 – Following completion of bidding process being conducted under grant 1314GRGTN, TxDOT will provide Airport Project Participation Agreement for City consideration Jun 28, 2016 – City Council consideration of Airport Project Participation Agreement Jun 22, 2016 – Pre-Construction Meeting Page 6 of 115 Jul 7, 2016 – Planned start date for construction Jul 14, 2016 – Start date for construction Nov 11, 2016 – Placement of compactible rock/gravel for new asphalt surface, placement of storm drain pipe, underground utility work at airport terminal Dec 8, 2016 – Placement of compactible rock/gravel for new asphalt surface, concrete foundations for new fuel tanks, tree clearing in runway clear zone followed by fence installation Jan 13, 2017 – Placement of compactible rock/gravel for new asphalt surface, placement of new fuel tanks, fence installation in runway clear zone Feb 10, 2017 – Placement of FAA spec base material for new asphalt surface, plumbing of new fuel tanks and self-serve dispensers, fence installation in runway clear zone Mar 10, 2017 – Placement of FAA spec base material for new asphalt surface, testing and certification of new fuel storage facility, soak testing of new fuel tanks. Apr 14, 2017 – Placement of FAA spec base material for new asphalt surface, now using new fuel tanks, preparing to remove old fuel system. May 12, 2017 – Placement of Phase 1 of asphalt for new taxiway. Beginning crack seal and seal coat effort on existing taxiways. Installation of new storm drain pipe. Jun 9, 2017 – Working punch list from Phase 1 asphalt pavement. Crack seal and seal coat effort on existing taxiways. Installation of new storm drain pipe. Old Underground Storage Tanks (USTs) removed from Airport. Jul 14, 2017 – Opened Phase 1 asphalt pavement for airplane use. Crack seal and seal coat effort on existing taxiways. Installation of new storm drain pipe. Cleaning paved shoulders of Runway 18/36. Beginning construction of connecting Taxiway D. Aug 11, 2017 – Crack seal and seal coat effort on existing taxiways. Installation of new storm drain pipe. Cleaning paved shoulders of Runway 11/29. Taxiway D open for use. Construction on north end of new Taxiway A. Sep 8, 2017 – Installation of new storm drain pipe. Construction on north end of new Taxiway A. Rehabilitation of terminal concrete apron. Oct 13, 2017 – Installation of new storm drain pipe. Asphalt paving on north end of new Taxiway A. Rehabilitation of terminal concrete apron. Nov 10, 2017 – Finish installation of new storm drain pipe. Paint Striping of asphalt pavement. Finish rehabilitation of terminal concrete apron. Finish new terminal parking lot. Page 7 of 115 Airport Improvements Project No. 16MPGRGTN Nov 2017 Project Description FY2016 project: Airport Master Plan Update Purpose Update to 2005 Airport Master Plan Project Manager Russ Volk C.M., Airport Manager Project Estimate $213,290 Project Engineer Coffman Associates Jan 28 – Transportation Commission approval of $200K Grant Feb 19 – Solicitation for Consultant Qualifications Mar 29 – Consultant Qualification Submissions due TxDOT Aviation Apr – Committee to Review Consultant Qualifications • John Pettitt • Donna Courtney • Mike Babin • Jordon Maddox • Russ Volk May 9 – Selection Committee scheduled to meet to tabulate scoring of consultants Jun/Jul 2016 – TxDOT in negotiations with consultant over scope of work and fees Page 8 of 115 Sep/Oct/Nov – Selection of Members for Master Plan Steering Committee Dec 6, 2016 – Kickoff Meeting with Steering Committee and Consultant Feb 2, 2017 – 2nd Meeting with Planning Advisory Committee and Consultant as well as Public Open House Mar, 2017 – Documents available for public comments Apr, 2017 – Documents available for public comments May, 2017 – Documents available for public comments Jun 6, 2017 – 3rd Meeting with Planning Advisory Committee and Consultant from 2 – 4 PM followed by a Public Open House from 5:30 to 7 PM. Jul, 2017 – Documents available for public comments Aug, 2017 – Documents available for public comments Sep, 2017 – Documents available for public comments Oct, 2017 – Documents available for public comments Nov 16, 2017 – Planning Advisory Committee mtg from 2 – 4 PM @ Library Public Information Workshop from 5:30 to 7 PM @ GCAT Page 9 of 115 Georgetown Municipal Airport Contract Tower Program Update Operations for Month of Sep 2017 Project Description Georgetown Tower Monthly Update Purpose Operations Report Project Manager Russ Volk C.M., Airport Manager Operating Statistics Performance/volumetric indicators For the Month of: Sep Sep 2016 FY-T-D Sep 2017 FY-T-D Variance Take Offs and Landings 2016 2017 IFR 800 937 8,445 8,968 523 6% VFR 7,240 8,184 84,394 94,669 10,275 11% Total Take Offs/Landings 8,040 9,121 92,839 103,637 10,798 10% *This does not include flyover operations (i.e. handoffs from ABIA approach/departure control to KGTU tower then onto the next ATC. Page 10 of 115 Georgetown Municipal Airport Fuel Sales Update For Month of Sep 2017 Project Description Georgetown Fuel Sales Update Purpose Fuel Sales Monthly Report Project Manager Russ Volk C.M., Airport Manager Operating Statistics Performance/volumetric indicators Gallons For the Month of: Sep Sep 2016 FY-T-D Sep 2017 FY-T-D Variance Type of Fuel 2016 2017 AVGAS 23,759 29,837 294,733 316,017 21,284 7% JET A 46,611 41,196 483,593 550,816 67,223 12% Total Gallons Sold 70,370 71,033 778,326 866,833 88,507 10% Page 11 of 115 Airport Hangar / Tie-Down Lease Update Nov 2017 Project Description Hangar / Tie-Down Lease Agreements Purpose Occupancy Rates Project Manager Russ Volk C.M., Airport Manager Unit Stats Total Hangars – 135 • 100 Percent Occupied Total Storage Units – 11 • 4 Occupied • 7 Vacant Total Tie-Downs – 38 Monthly, 11 for Overnight/Transient Parking • 100 Percent Occupied Page 12 of 115 GTU Airport In-Work Projects Replace bottom door seals on Hangars H, I, and J. 45 of 63 complete Develop Airport Preventative Maintenance Program. Planned Projects Obtaining Pesticide Application License to allow for airport staff to spray state regulated chemicals. Replace broken fence along Lakeway Drive. Install new fence around Above Ground Fuel Storage Tanks. Install additional security lighting on Control Tower. Replace sky lights on CTA Hangar. Replace corroded siding on CTA Hangar. Replace with electrical switches with timer switches in Hangar H. Install cable guides on Hangar H. Install new swing gates at Fuel Storage truck drive. Develop Hangar Routine Maintenance Program. Evaluate possible software solutions for a technology based Pavement Management Program. Evaluate possible software solutions for a technology based Airport Self Inspection Program. Upgrade to bi-fold doors drive motors on Hangars BB and CC. Developing lease agreement for storage locations. Page 13 of 115 Accomplishments FY 2018 Upgraded electrical service at Hangar B Replaced furniture for Airport Business Coordinator Installed new lights and outlets in Hangar B Upgraded several security features on Control Tower Installed new sewer service at 304 Terminal Drive Added electrical service at Food Truck vendor area Accomplished concrete repairs on Terminal Apron Completed asphalt paving of new Taxiway A Page 14 of 115 10/30/2017 AirNav: Fuel prices near Georgetown, TX 78628 http://airnav.com/fuel/local.html 1/3 1539 users online 100LL Avgas prices within 50 miles of Georgetown, TX 78628 Airport / FBO 100LL $3.50—$6.70 average $4.55 KGTU 2 ENE Georgetown Municipal Airport Georgetown, TX, USA FS $4.99 $4.89 GUARANTEED City of Georgetown Terminal SS $3.50 16-Oct update AeroJet Center FS $4.99 GUARANTEED T74 15 ESE Taylor Municipal Airport Taylor, TX, USA Taylor Municipal Airport Avfuel SS $3.70 26-Oct update KEDC 18 SSE Austin Executive Airport Austin, TX, USA SS $4.50 FS $5.60 24-Oct update 3R9 24 SW Lakeway Airpark Lakeway, TX, USA Lakeway Airpark SS $3.89 16-Oct update 88R 24 WSW Spicewood Airport Spicewood, TX, USA Spicewood Pilots Association, Inc SS $3.70 26-Oct update Airports Navaids Airspace Fixes Aviation Fuel iPhone App My AirNav Page 15 of 115 10/30/2017 AirNav: Fuel prices near Georgetown, TX 78628 http://airnav.com/fuel/local.html 2/3 KILE 25 N Skylark Field Airport Killeen, TX, USA Flight Line Services Avfuel SS $3.83 24-Oct update KBMQ 28 W Burnet Municipal Airport-Kate Craddock Field Burnet, TX, USA Faulkner's Air Shop Avfuel FS $4.28 25-Oct update KAUS 28 S Austin-Bergstrom International Airport Austin, TX, USA FS $6.70 GUARANTEED FS $6.45 29-Oct update KTPL 33 NNE Draughon-Miller Central Texas Regional Airport Temple, TX, USA General Aviation Terminal SS $4.15 FS $4.53 GUARANTEED KDZB 35 WSW Horseshoe Bay Resort Airport Horseshoe Bay, TX, USA Horseshoe Bay Resort Jet Center FS $6.24 25-Oct update KLZZ 37 NW Lampasas Airport Lampasas, TX, USA City of Lampasas (FBO) SS $3.60 GUARANTEED KRCK 37 E H H Coffield Regional Airport Rockdale, TX, USA City of Rockdale AS $4.22 16-Oct update T35 40 ENE Cameron Municipal Airpark Cameron, TX, USA City of Cameron SS $3.69 GUARANTEED KHYI 47 S San Marcos Regional Airport Austin, TX, USA SS $4.03 FS $5.08 24-Oct update FS $5.39 $5.29 GUARANTEED Page 16 of 115 10/30/2017 AirNav: Fuel prices near Georgetown, TX 78628 http://airnav.com/fuel/local.html 3/3 84R 47 SE Smithville Crawford Municipal Airport Smithville, TX, USA Fayette Aero LLC Avfuel SS $4.40 26-Oct update KGYB 48 SE Giddings-Lee County Airport Giddings, TX, USA Sills Aviation Services LLC independent SS $4.15 25-Oct update 50R 49 S Lockhart Municipal Airport Lockhart, TX, USA Martin & Martin Aviation Avfuel SS $4.50 16-Oct update KAQO 50 W Llano Municipal Airport Llano, TX, USA City of Llano Avfuel SS $3.60 18-Oct update Copyright © AirNav, LLC. All rights reserved.Privacy Policy Contact Page 17 of 115 10/30/2017 AirNav: Fuel prices near Georgetown, TX 78628 http://airnav.com/fuel/local.html 1/2 1523 users online Jet A prices within 50 miles of Georgetown, TX 78628 Airport / FBO Jet A $2.68—$7.11 average $4.37 KGTU 2 ENE Georgetown Municipal Airport Georgetown, TX, USA FS $4.46 $4.36 GUARANTEED AeroJet Center FS $4.46 GUARANTEED T74 15 ESE Taylor Municipal Airport Taylor, TX, USA Taylor Municipal Airport Avfuel SS $2.85 26-Oct update KEDC 18 SSE Austin Executive Airport Austin, TX, USA FS $5.74 24-Oct update KILE 25 N Skylark Field Airport Killeen, TX, USA Flight Line Services Avfuel SS $3.40 FS $3.65 24-Oct update KBMQ 28 W Burnet Municipal Airport-Kate Craddock Field Burnet, TX, USA Faulkner's Air Shop Avfuel FS $3.72 25-Oct update KAUS 28 S Austin-Bergstrom International Airport Austin, TX, USA FS $7.113 GUARANTEED FS $6.65 29-Oct Airports Navaids Airspace Fixes Aviation Fuel iPhone App My AirNav Page 18 of 115 10/30/2017 AirNav: Fuel prices near Georgetown, TX 78628 http://airnav.com/fuel/local.html 2/2 update KTPL 33 NNE Draughon-Miller Central Texas Regional Airport Temple, TX, USA General Aviation Terminal SS $4.15 FS $4.53 GUARANTEED KDZB 35 WSW Horseshoe Bay Resort Airport Horseshoe Bay, TX, USA Horseshoe Bay Resort Jet Center FS $5.49 25-Oct update T35 40 ENE Cameron Municipal Airpark Cameron, TX, USA City of Cameron SS $2.68 GUARANTEED KHYI 47 S San Marcos Regional Airport Austin, TX, USA FS $4.29 24-Oct update FS $4.34 $4.24 GUARANTEED KGYB 48 SE Giddings-Lee County Airport Giddings, TX, USA Sills Aviation Services LLC independent SS $3.50 25-Oct update KAQO 50 W Llano Municipal Airport Llano, TX, USA City of Llano Avfuel FS $3.20 16-Oct update Copyright © AirNav, LLC. All rights reserved.Privacy Policy Contact Page 19 of 115 YEAR-END YEAR-END APPROVED OCT-17 YEAR TO DATE YEAR-END VARIANCE % VARIANCE BUDGET W/ENCUMB W/ENCUMB PROJECTION FAV(UNFAV)FAV(UNFAV) BEGINNING BALANCE 436,734$ 436,734$ 0 0.0% OPERATING REVENUE Fuel and Terminal Sales 2,794,919 210,791 210,791 2,794,919 0 0.0% Leases and Rentals 882,484 72,769 72,769 882,484 0 0.0% Interest and Other 65,600 2,400 2,400 65,600 0 0.0% Total Operating Revenue 3,743,003 285,961 285,961 3,743,003 0 0.0% OPERATING EXPENDITURES Personnel 375,920 26,457 26,457 375,920 0 0.0% Operations-Fuel 2,300,000 2,200,000 2,200,000 2,300,000 0 0.0% Operations-Non Fuel 663,754 20,152 20,152 663,754 0 0.0% Transfers Out 53,500 0 0 53,500 0 0.0% Debt Service 125,850 0 0 125,850 0 0.0% Total Operating Expenditures 3,519,024 2,246,608 2,246,608 3,519,024 0 0.0% TOTAL NET OPERATIONS 223,979 (1,960,647)(1,960,647)223,979 0 0.0% NON-OPERATING REVENUE Grants 35,000 0 0 35,000 0 0.0% Bond Proceeds 150,000 0 0 150,000 0 0.0% Total Non-Operating Revenue 185,000 0 0 185,000 0 0.0% NON-OPERATING EXPENDITURES Design Runway Rehab 16,500 0 0 16,500 0 0.0% Hangar Upgrades 33,000 0 0 33,000 0 0.0% Pavement Upgrades 40,000 0 0 40,000 0 0.0% Airport Ramp Rehab 15,000 0 0 15,000 0 0.0% Taxiway Edge Lighting 150,000 0 0 150,000 0 0.0% Wildfire Management 25,500 0 0 25,500 0 0.0% Airport Master Plan - 144 144 - 0 NA Total Non-Operating Expenditures 280,000 144 144 280,000 0 0.0% TOTAL NET NON-OPERATIONS (95,000)(144)(144)(95,000)0 0.0% EXCESS (DEFICIENCY) OF TOTAL REVENUE OVER TOTAL REQUIREMENTS 128,979$ (1,960,791)$ (1,960,791)$ 128,979$ 0 0.0% ENDING BALANCE 565,713 565,713 0 0.0% Airport Operations Fund Year End Projection to Approved as of Oct 2017 Page 20 of 115 Page 21 of 115 Page 22 of 115 Page 23 of 115 Page 24 of 115 113 East 8th Street | P.O. Box 409 | Georgetown, Texas 78627-0409 | (512) 931-7679 | (512) 930-3981 (fax) www.georgetown.org | FINANCE & ADMINISTRATION CITY OF GEORGETOWN October 20, 2017 To Whom It May Concern, The City of Georgetown has diligently worked to improve the financial positon of the airport and make the enterprise fund self-sufficient. After the City’s year-end external audit and the completion of the Comprehensive Annual Financial Report, the airport fund had a positive ending fund balance of $311,250 in Fiscal Year 2016 (FY2016). Over the past three years, guided by the direction of Council and GTAB, the fund’s health has improved. The fund, which is not supported by any other fund in the City, is able to pay for all of the debt service associated with the airport. In FY2017 the City established a contingency reserve in the airport fund of $122,279, which is the amount of excess projected fund balance. In FY2018, the City has increased the contingency amount and changed the fiscal and budgetary policy to even further strengthen our reserve in the fund. In FY2018 Budget, the fund holds $213,158 in reserve, which represents 75 days of operating expenses. Currently the Accounting Department, in association with our external auditors, is working through the close out for FY2017. It is anticipated that revenues will outpace expenses and the fund will continue to have a positive cash flow. It is anticipated that by September 30, 2018, the airport fund will have over $500,000 in ending fund balance, which would make for the third straight year that revenues will outpace expenses. I have attached the fund schedule as reference. Paul Diaz Budget Manager City of Georgetown 512.930.3696 Page 25 of 115 600 - Airport 10/20/2017 11:15:47 AM FY2016 Actual FY2017 Budget FY2017 Projected FY2018 Base FY2018 Changes FY2018 Budget Beginning Fund Balance 792,318 43,849 311,250 436,734 - 436,734 FY2016 Actual FY2017 Budget FY2017 Projected FY2018 Base FY2018 Changes FY2018 Budget Operating Revenue Fuel and Terminal Sales 2,040,675 2,720,928 2,561,492 2,794,919 - 2,794,919 Leases and Rentals 709,054 767,990 872,054 882,484 - 882,484 All Other Revenue 117,054 66,075 50,554 65,600 - 65,600 Total Operating Revenue Total 2,866,783 3,554,993 3,484,100 3,743,003 - 3,743,003 FY2016 Actual FY2017 Budget FY2017 Projected FY2018 Base FY2018 Changes FY2018 Budget Operating Expense Fuel 1,533,284 2,296,928 2,200,414 2,300,000 - 2,300,000 Transportation 914,346 1,045,867 1,024,434 1,032,791 6,883 1,039,674 Transfer Out 15,080 25,000 25,000 - 53,500 53,500 Total Operating Expense Total 2,462,710 3,367,795 3,249,848 3,332,791 60,383 3,393,174 FY2016 Actual FY2017 Budget FY2017 Projected FY2018 Base FY2018 Changes FY2018 Budget Available Fund Balance - Operating 1,196,391 231,047 545,502 846,946 (60,383) 786,563 FY2016 Actual FY2017 Budget FY2017 Projected FY2018 Base FY2018 Changes FY2018 Budget Non-Operating Revenue Bond Proceeds - - - 150,000 - 150,000 Grants 90,229 35,000 35,000 35,000 - 35,000 Non-Operating Revenue Total 90,229 35,000 35,000 185,000 - 185,000 FY2016 Actual FY2017 Budget FY2017 Projected FY2018 Base FY2018 Changes FY2018 Budget Non-Operating Expense Capital Project 837,705 - - 280,000 - 280,000 Debt Service 139,101 143,768 143,768 125,850 - 125,850 Non-Operating Expense Total 976,806 143,768 143,768 405,850 - 405,850 FY2016 Actual FY2017 Budget FY2017 Projected FY2018 Base FY2018 Changes FY2018 Budget Ending Fund Balance 309,814 122,279 436,734 626,096 (60,383) 565,713 CAFR Adjustment 1,436 - - - - - Contingency - 122,279 122,279 213,158 - 213,158 Available Fund Balance 311,250 (0) 314,455 412,938 (60,383) 352,555 Page 26 of 115 City of Georgetown, Texas Transportation Advisory Board November 10, 2017 SUBJECT: Indus try/CAMPO/T xDOT Up d ates ITEM SUMMARY: FINANCIAL IMPACT: N/A SUBMITTED BY: Laura Wilkins Page 27 of 115 City of Georgetown, Texas Transportation Advisory Board November 10, 2017 SUBJECT: Novemb er 2017 GTAB Up d ates - Wesley Wright, P.E., Sys tems Engineering Direc tor/Michael Hallmark, CIP Manager ITEM SUMMARY: November 2017 Cover Sheet Austin Avenue Bridges Project - N & S San Gabriel Rivers: 3rd Public Meeting held 5/11, 4-7pm at the G CAT . Under T xDOT environmental review. Flood Study: Study ongoing. P reliminary flood s tud y res ults are c o mp lete. Mitigation effo rts are c urrent s ummer 2017. Final report d ue end o f 2017. FM 971 - Realignment at Austin Avenue: Engineer’s plans s ub mitted to City for the 60% des ign, rec eived the fully exec uted AFA 10-20-17 p lans will now be s ubmitted to TxDOT fo r review. Sc heduled engineering completio n early 2018. FM 1460: Cons tructio n is o n-go ing; ad ministered by T xDOT. Utility relo catio n comp lete. I 35 SB FR Sidewalk Improvements Project (University Ave to Leander Rd): Cons tructio n c o mp lete o nly final revegetation o uts tand ing. Installation of railing c omplete. Ribbon c utting to b e sc heduled fo r No vember. (Southwest Bypass (RM 2243 to IH 35) Phase 1 – WPAP for p hase 1 approved . On s ite tasks : Phas e 1 Clearing comp lete, P ilo t b o res c o mp lete fo r b rid ge columns, fill s tarted between the frontage road and the Rail, also Wes t of RR . Southwest Bypass (RM 2243 to IH 35) Phase 2 – County let p reliminary c ons tructio n p ro ject for p has e 2 which includes the c o nstruc tion of ramp s into and out o f the Quarry, c ompletio n s ched uled fo r July. Surveying and s taking of p hase 2 o ngo ing. Southwest Bypass (Leander Rd. to Wolf Ranch Parkway Extension) SWBP Wolf Ranch Parkway Extension (SW Bypass to DB Wood Rd.) Cons tructio n is ap p ro ximately 85% c o mp lete projec t wide. S o uth San Gab riel bridge is 95% c o mp lete with the rail p o ur c o mp lete this week. S econd brid ge s o uth o f the Gab riel, b eam s et c omplete. Bas e c o urse installed along with firs t c o urse As p halt on the entire p ro ject exclud ing the area b etween the bridges . Transit Service (Fixed Route Bus): Sto p s and Routes updated and presented to C o uncil 2/14/17. ADA Plan meeting with CMTA 2/28. CMTA will p ro vide eligib ility s c reening. Co uncil adopted s ervice p lan 4/25/17. Grand Opening sc heduled for 8/21 at 1pm. 2015 Road Bond Program, Citywide Sidewalk Improvements Project Cons tructio n s tarted May 1, 2017. All work alo ng Williams drive is complete, with revegetation underway. 8th and Ro ck work waiting o n grates to be co mp lete. Crews have moved to Founders Park the final area fo r this p ro jec t. Page 28 of 115 Williams Drive Study: Concept Plan F inal rep o rt expec ted 3/1/17. C o unc il to cons id er ac ceptanc e o f P lan 7/11, adopt 4 year imp lementatio n p lan. Transportation Services Operations CIP Maintenance KPA wo rking on C urb and gutter design, Cutler, limited in-ho use chip seals and point rep airs . Currently working with Steger and Bizzell on tas k order fo r drainage s tud y at 18th and Hutto, c o nstruc tion ad ministration fo r 20th and Ho gg, and d es ign fo r 2nd and Roc k Street d etentio n p o nd upgrad e. 50% desing complete for S erenada d rainage. 2017 CDBG Scenic Drive Sidewalk 100% Complete. Bids have been obtained. KPA is reviewing bids received. S id ewalk Eas ements are s ecure. Power Pole has b een relo cated . Fire hydrant to b e reloc ated as c ons truc tio n b egins . On GTAB Agenda fo r 10/10/2017 Old Town “Northeast” Sidewalk Task Order approved 7-25-17. Surveying is in progres s . FINANCIAL IMPACT: N/A SUBMITTED BY: Wes ley Wright, P.E., S ystems Engineering Direc to r/Mic hael Hallmark, CIP Manager ATTACHMENTS: Description Type November 2017 GTAB Updates Cover Memo Page 29 of 115 Page 30 of 115 Page 31 of 115 Page 32 of 115 Page 33 of 115 Page 34 of 115 Page 35 of 115 Page 36 of 115 Page 37 of 115 Page 38 of 115 Page 39 of 115 Page 40 of 115 City of Georgetown, Texas Transportation Advisory Board November 10, 2017 SUBJECT: Review and pos s ible actio n to ap p ro ve the minutes fro m the Regular GTAB Board meeting held o n Octo b er 13, 2017 - Laura Wilkins – GTAB Bo ard Liais o n ITEM SUMMARY: Bo ard to review and revis e and /or ap p ro ve the minutes fro m the regular meeting held o n Octo b er 13, 2017. FINANCIAL IMPACT: n/a SUBMITTED BY: ATTACHMENTS: Description Type Draft Minutes Backup Material Page 41 of 115 Minutes of the Meeting of the Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas October 13, 2016 The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participation at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City at least four (4) days prior to the schedule d meeting date, at (512)930-3652 or City Hall at 113 East 8th Street for additional information: TTY users route through Relay Texas at 711. Board Members: Steve Johnston – Chair, Ron Bindas – Vice Chair, Troy Hellmann, John Hesser, Sheila Mills, Mark Allen Board Members Absent: John Marler, Doug Noble, Donna Courtney – Secretary Staff Present: Mike Babin, Jana Kern, Wes Wright, Russ Volk, Ed Polasek, Octavio Garza, Jordan Fengel, Others Present: Carl Norris, Dennis Hegebarth, John Milford, Avis & James O’Connell, Wendy Dew, Terry Reed – ACC; Trae Sutton – KPA Engineers; Gary Hertel – TDS; Johnathan Terrazas – Lockwood, Andrews & Newman Regular Session A. Call to Order Mr. Steve Johnston called the regular GTAB Board meeting to order on Friday, October 13, 2017 at 10:00 AM Georgetown Transportation Advisory Board may, at any time, recess the Regular Session to Convene an Executive Session at the request of the Chair, a Board Member, The City Manager, Assistant City Manager, General Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. B. Introduction of Visitors C. Industry/CAMPO/TxDOT Updates TxDOT’s RR 2243 (Leander Road) Corridor study was to be ready for public meetings by the end of this past summer. The meeting still has not been scheduled and no updates have been received. We are checking with TxDOT on the status of Corridor Analysis and will update the Board as we get further information. CAMPO October 15, 2017 Policy Board Meeting – Couple of items on the agenda. Discussion and Approval for CAMPO Executive Director to Begin Negotiation of Regional Arterial Plan and MoKan/Northeast Subregional Study Contract. The MoKan Study which CAMPO initiated upon the removal of support for the Lone Star Rail Project has been rolled into the Regional Arterial Plan. This study will have a direct impact on establishing the desired regional alternatives for the MoKan corridor into the Page 42 of 115 City of Georgetown and will require coordination with the City that CAMPO has agreed to include in the Study. Discussion and Approval of Project Selection Criteria. CAMPO is preparing to initiate a call for projects in Winter 2017/2018. In order to administer these programs and ensure an effective and equitable distribution of funding, CAMPO will evaluate projects through a new selection process that has been developed over the past year. The selection criteria, dependent on project type, will focus on three major areas: performance measures, cost/benefit (value), and project readiness. There is some reservation about the Cost/Benefit Analysis not including opportunity cost of some type, it is only based on Cost/Benefit to CAMPO’s travel demand modeling. There needs to be some method to increase Cost/Benefit in the future to include opportunity cost/benefits to the local governments in the criteria as well. D. Discussion regarding the Project Progress Reports and Time Lines – Wesley Wright, P.E., Systems Engineering Director E. Discussion regarding the Airport Project Progress Report and Time Lines. – Russ Volk, Airport Manger Ms. Dew spoke on this item. Her comments are at the end of these minutes. Legislative Regular Agenda The Board will individually consider and possibly take action on any or all of the following items: F. Review and possible action to approve the minutes from the regular GTAB Board meeting held on September 8, 2017. - Jana Kern – GTAB Board Liaison Motion by Hellmann second by Hesser to approve the minutes as presented. Approved 6-3 (Courtney, Noble, & Marler absent) G. Consideration and possible recommendation to approve Task Order B&M 18-001 for the professional services related to the Solid Waste/Transfer Station Master Plan Study with Burns and McDonnell of Austin, Texas in the amount not to exceed $197,860. Jordan Fengel, Environmental Service Programs Coordinator; Octavio Garza, P.E., Director of Public Works. Fengel gave the board and overview of what is expected for the master plan study. Motion by Bindas second by Hellmann to approve Task Order B&M 18-001 for the professional services related to the Solid Waste/Transfer Station Master Plan Study with Burns and McDonnell of Austin, Texas in the amount not to exceed $197,860.00. Approved 6-3 (Courtney, Noble, & Marler absent) H. Consideration and possible recommendation on Task Order KPA-18-001 to Kasberg, Patrick, and Associates, LP of Georgetown, TX in the amount of $533,072.00 for Pavement Condition Indices and Five Year Street Maintenance Program - Wesley Wright, P.E., Systems Engineering Director Page 43 of 115 Wright explained that approximately every 3 years the City of Georgetown conducts a study of the condition of all of the city's streets. This study consists of a highly specialized van driving virtually every mile of city street and gathering detailed information on overall pavement condition such as: cracking, potholes, ride quality, roughness, rutting, raveling, and appearance. The data obtained is used to generate individual scores for each street and an overall pavement condition index (PCI) score for the city. Those scores are then used to develop a street maintenance master plan detailing recommended maintenance measures. These results are the basis for each year's recommended CIP Street Maintenance Program. Motion by Hellmann second by Mills to approve Task Order KPA-18-001 to Kasberg, Patrick, and Associates, LP of Georgetown, TX in the amount of $533,072.00 for Pavement Condition Indices and Five Year Street Maintenance Program. Approved 6-3 (Courtney, Noble, & Marler absent) Adjournment Motion by Hesser second by Hellmann to adjourn meeting. Approved 6-3 (Courtney, Noble, & Marler absent). Meeting ended at 10:41 AM Approved: Attested: _______________________ ______________________ Steve Johnston - Chair Ron Bindas – Secretary _________________________________ Jana R. Kern – GTAB Board Liaison Page 44 of 115 October 13, 2017 Agenda Item “E”- Airport Monthly Report and Project Time Lines Good morning members of the Georgetown Transportation Advisory Board, city staff and ladies and gentlemen. My name is Wendy Dew. My address is 30109 Spyglass Circle,Georgetown, TX 78628. I am a member of the Airport Concerned Citizens (ACC). My comments this morning address the constant lack of concern for the voice of your citizens,and following proper protocol for the 20 year (2016-2036) Airport Master Plan Update being developed by Coffman Associates. This new 20 year master plan update totally ignores vitally important history of the airport beginning with the 1980 FAA funded master plan by Bovay Engineers. A small group of “unelected” city council appointees to the Airport Advisory Board, in secret without proper input from the general public, decided to begin development of the airport from its then socially acceptable status into a reliever airport to service the entire Central Texas region. To initiate this development, FAA and the State of Texas funded a multimillion dollars 14 year construction program that included more than doubling the strength, widening the width and major length extension of Runway 18-36, dangerously realigning a major city roadway, taking of multiple parcels of private property and other costly state and federal funded facilities all in violation of a Department of Transportation regulation, two presidential Executive Orders and FAA NEPA compliance orders with no federal structured public meetings. These so called “improvements” resulted in a roar of citizen environmental damage complaints over the years. Similar violations of federal laws and regulations with full knowledge by officials of public health, safety and environmental hazard illegal Categorical Exclusion concerns resulted from the following master plan updates of 1998 and 2005. A seven member Planning Advisory Committee was appointed to oversee development of this new master plan. Two members were designated to represent the “public”. These two members have remained anonymous to the public, never offered their services to their general public citizens to represent their views and concerns, have refused any public dialog workshops with the public, refused to provide any phone numbers, email or USPS addresses for receipt of public comments and concerns and have never spoken on behalf of public concerns at any public meetings with Coffman Associates. Their only interest appears to proceed with all haste to build the biggest, baddest airport in Central Texas right over our heads with no thought of public safety, health and environmental hazard concerns and objections. The public workshops to date in which the public could actually participate were limited in number, especially any workshops where concerns and objections could be submitted to the consultant. Though the citizens may own the airport, TxDOT and FAA will build it anyway they desire and our citizen duties are to continue paying local, state and federal taxes for that effort. Otherwise, shut up or move away. Now, the city is revising the city's 2030 master plan in which the airport plan is an integral part. The city has requested through local social media for citizens suggestions for a revised master plan vision statement that will capture the city's identity, aspirations, and directions as a community. This is ironic because the city's airport planning will result in a future city of 200,000 or more with a dangerous, life threatening regional airport serving both public and military aviation located in the very center of this community. The actual vision of our city to the outside world will be one of amazed disbelief that any city in its right mind would develop this monstrosity that accommodates 764 planned take offs and landings operations a day just Page 45 of 115 up to 2036 with many more to follow, with aircraft up to 150,000 lb gross weight, swirling and droning low over homes, schools, churches, hospitals, business and civic centers, spewing deadly residues of toxic leaded aviation fuel over inhabited areas and polluting the numerous water sources that surround our community. Not to mention debilitating noise, placing the public in dire danger from air crashes and a host of other safety, health and environmental consequences. “Why” would they ask “would any city not plan and develop an alternate, safer, superior airport in a special zoned and controlled rural area especially at the time of the 2016- 2036 airport plan when options and resources were available to do so potentially at no cost to the taxpayers?” The ACC has requested multiple times in the past for the GTAB to establish open workshops with the public for discussions regarding airport planning and development. It seems that TxDOT has no plans for preparation of a fully scoped Environmental Impact Statement (EIS) for this new airport planned construction program. That means again – no federally structured public hearings or meetings. Why is the GTAB not sponsoring such meetings for this new 20 year airport master plan to make sure the citizens are heard and this community is protected? IT’S ONLY YOUR JOB!!!! folks. Page 46 of 115 City of Georgetown, Texas Transportation Advisory Board November 10, 2017 SUBJECT: Cons id eration and p o s s ib le ac tion to c o nfirm the Dec emb er GTAB meeting d ate. -- Jim Briggs , General Manager of Utility Op erations ITEM SUMMARY: Bo ard to c o ns id er moving the Dec emb er meeting d ate fro m Thursday, Dec emb er 7, 2017 at 10:00am to Friday, Decemb er 8, 2017 at 10:00am. FINANCIAL IMPACT: N/A SUBMITTED BY: Jim Briggs , General Manager o f Utility Op eratio ns Page 47 of 115 City of Georgetown, Texas Transportation Advisory Board November 10, 2017 SUBJECT: Cons id eration and p o s s ib le recommendatio n to award a contrac t to P atin Cons tructio n, LLC o f Taylor, Texas for the c o nstruc tio n of the 2017 CDBG S c enic Drive Sidewalk projec t in the amount of $140,902.00 – Wesley Wright, P.E., Sys tems Engineering Direc tor/Michael Hallmark, CIP Manager. ITEM SUMMARY: This proposed p ro ject is to provid e ADA/T DLR C o mp liant s id ewalks and inc reas e mo b ility alo ng Sc enic Dr. and 6th St. T he p ro ject c o nsists of c o nstruc ting ap p ro ximately 925 s q uare yards of s id ewalk and 13 curb ramp s alo ng Sc enic Drive from 10th St. to the existing mix trail near the 700 bloc k of S cenic Drive. This projec t also includ es cons tructing the s id ewalk o n 6th street fro m Martin Luther King Dr. to Sc enic Drive. This p ro ject was pub licly advertis ed o n Septemb er 17, 2017 and S ep tember 24, 2017. Twelve (12) firms o b tained plans . From thes e plan holders o n Octo b er 17, 2017 we rec eived nine (9) c o mp etitive b id s . The lo w bidder for the projec t was Jaimes Concrete o f Hutto , Texas with a to tal bid of $137.092.90. Ho wever, Jaimes Concrete withdrew their b id . The next low q ualified b id d er fo r the projec t was P atin Co nstruc tio n, LLC with a total bid of $140,902.00. Kasberg, Patrick & As s oc iates, LP have reviewed the c urrent worklo ad , referenc es and c o nstruc tio n histo ry of Patin C o ns truc tion. As a results of the findings Kasberg, P atric k & Assoc iates rec o mmend the contrac t b e awarded to Patin Cons tructio n, LLC. STAFF RECOMMENDATION: Kasberg, Patric k & As s o ciates , LP and s taff rec o mmend awarding the c o ntrac t to Patin Cons tructio n, LLC o f Taylor, Texas fo r the cons tructio n o f the 2017 CDBG S cenic Drive Sidewalk p ro ject in the amo unt o f $140,902.00 FINANCIAL IMPACT: Funds are available in the c urrent year capital imp ro vement b udget. This projec t is funded almo s t entirely via a CDBG grant rec eived las t year. SUBMITTED BY: Chris Po usso n ATTACHMENTS: Description Type Bid Tabulation Backup Material Letter of Recommendation Backup Material Patin Cons truction, LLC Bid Res pons e Backup Material Page 48 of 115 Page 49 of 115 Page 50 of 115 Page 51 of 115 Page 52 of 115 Page 53 of 115 Page 54 of 115 Page 55 of 115 Page 56 of 115 Page 57 of 115 Page 58 of 115 Page 59 of 115 Page 60 of 115 Page 61 of 115 Page 62 of 115 Page 63 of 115 Page 64 of 115 Page 65 of 115 Page 66 of 115 Page 67 of 115 Page 68 of 115 Page 69 of 115 Page 70 of 115 Page 71 of 115 Page 72 of 115 Page 73 of 115 Page 74 of 115 Page 75 of 115 Page 76 of 115 Page 77 of 115 Page 78 of 115 Page 79 of 115 Page 80 of 115 Page 81 of 115 Page 82 of 115 Page 83 of 115 Page 84 of 115 Page 85 of 115 Page 86 of 115 Page 87 of 115 Page 88 of 115 Page 89 of 115 Page 90 of 115 Page 91 of 115 Page 92 of 115 Page 93 of 115 Page 94 of 115 Page 95 of 115 Page 96 of 115 Page 97 of 115 City of Georgetown, Texas Transportation Advisory Board November 10, 2017 SUBJECT: Cons id eration and recommend ation on a change o rd er to MA Smith Contrac ting C o mp any, Inc in the amo unt o f $118,805.00 for Citywid e Sid ewalk Imp ro vements -- Wesley Wright, P.E., Sys tems Engineering Direc tor. ITEM SUMMARY: With the rec ent renovation of the Grac e Heritage Churc h and the elimination o f the b us s top ad jacent to the churc h, eight (8) p arking s p aces can be ad ded and s id ewalk c o nnectivity can b e improved in the immed iate area. The area adjac ent to Grace Heritage Churc h, kno wn as Founders Park was inc luded in the original s cope o f the Citywide Sidewalk Imp ro vement. The exis ting c o ntracto r has provided p ricing fo r c o nsideratio n as an ad d ition to their exis ting contrac t. MA Smith Contrac ting has d o ne exc ellent work to date on the o verall p ro jec t and they have provid ed competitive p ric ing fo r the work. Staff and the d es ign engineer rec o mmend award of this c hange o rd er in o rd er to exp edite the imp ro vements. It is important to note that no wo rk will o cc ur in this area during the holiday s eas o n. FINANCIAL IMPACT: Funds are available in various bud get c enters (Pub lic Wo rks Sidewalk Repair and Maintenanc e, General Repair & Maintenanc e, and Pub lic Fac ilities) to c o ver the c o s ts o f these improvements . SUBMITTED BY: Wes ley Wright ATTACHMENTS: Description Type Layout - Propos ed Improvements Backup Material Quote - Propos ed Improvements Backup Material Page 98 of 115 TR SO 21 FH SCV SCV LP LP LP PP PP WM WV WM WM WV 753 754 754 75 3 FURNISH AND INSTALL ADA VAN ACCESSIBLE SIGN FURNISH AND INSTALL 24 LF 4" WHITE PARKING STRIPE (TYPICAL THIS BAY) 8~ 45° PARKING SPACES 45 ° ' 8' 9' 9' FURNISH AND INSTALL 16 LF 4" WHITE PARKING STRIPE (TYPICAL THIS BAY) FURNISH AND INSTALL 96 LF OF 4" WHITE STIPE FOR ADA ACCESSIBLE PARKING SPACE FURNISH AND INSTALL ADA PARKING SYMBOL 0 HORIZONTAL SCALE IN FEET 5 10 N O R T H Plot Date: 9/18/2017 3:44:32 PM Plotted By: SILIFF STRIPING PLAN FI L E : P: \ G e o r g e t o w n \ 2 0 1 7 \ 2 0 1 7 - 1 3 9 G R A C E H E R I T A G E P L A Z A \ C A D \ B a s e \ 1 7 - 1 3 9 - P B S . d w g L A S T S A V E D : 9/ 1 8 / 2 0 1 7 3 : 4 3 : 2 6 P M LA Y O U T : P- 0 2 S T R I P I N G P L A N SHEET NO. P-02 OF 03 SHEETSAPPROVED BY DESIGNED BY DRAWN BY PROJECT NO. DATE ALVIN R. SUTTON III, P.E. 2016-134 Sean Iliff GEORGETOWN, TEXAS GRACE HERITAGE PLAZA SIDEWALK AND PARKING IMPROVEMENTSKASBERG, PATRICK & ASSOCIATES, LP CONSULTING ENGINEERS GEORGETOWN, TEXAS 78626© 2017 Kasberg, Patrick & Associates, LP KPA Firm Registration Number F-510 BYREVISIONDATENO.DESIGN SET Page 99 of 115 UNIT PRICE SCHEDULE FOR GRACE HERITAGE CENTER PARKING AND SIDEWALK IMPROVEMENTS PART A: 9TH STREET PARKING IMPROVEMENTS A‐1 100% LS $ 5,000.00 5,000.00 FIVE THOUSAND Dollars and ZERO Cents per Lump Sum. A‐2 100% LS $ 500.00 500.00 FIVE HUNDRED Dollars and ZERO Cents per Lump Sum. A‐3 100% LS $ 1,500.00 1,500.00 ONE THOUSAND FIVE HUNDR Dollars and ZERO Cents per Lump Sum A‐4 100% LS $ 2,500.00 2,500.00 TWO THOUSAND FIVE HUNDR Dollars and ZERO Cents per Lump Sum. Provide a Video DVD of the Project Area Prior to and After Construction for All Parts, Complete For Insurance, Bonds and Mobilization, not to exceed 5% of Total Bid (All Parts), Complete For For Preparing, Implementing, and Maintiaing a Pedestrian Control Plan for All Parts, Complete for ITEM NO.ESTIMATED UNIT ITEM DESCRIPTION & UNIT PRICE IN WORDS TOTAL EXTENDED PRICE UNIT PRICE IN FIGURES Implement and Administer Barricade, Signing and Traffic Safety Plan (Vehicular) for All Parts, Complete For Page 1 of 12 Bid FormPage 100 of 115 UNIT PRICE SCHEDULE FOR GRACE HERITAGE CENTER PARKING AND SIDEWALK IMPROVEMENTS PART A: 9TH STREET PARKING IMPROVEMENTS ITEM NO.ESTIMATED UNIT ITEM DESCRIPTION & UNIT PRICE IN WORDS TOTAL EXTENDED PRICE UNIT PRICE IN FIGURES A‐5 100% LS $ 2,400.00 2,400.00 TWO THOUSAND FOUR HUND Dollars and ZERO Cents per Lump Sum. A‐6 100% LS $ 15,000.00 15,000.00 FIFTEEN THOUSAND Dollars and ZERO Cents per Lump Sum. A‐730CY $ 50.00 1,500.00 FIFTY Dollars and ZERO Cents per Cubic Yards. A‐8 230 SY $ 5.00 1,150.00 FIVE Dollars and ZERO Cents per Square Yard. Prepare Stormwater Pollution Prevention Plan, including submission to and receiving permits from Texas Commission on Environmental Quality (TCEQ) for All Parts, Complete For Provide Labor, Equipment, Tools and Supervision to Complete Preparation of Right‐of‐way for All Parts, Complete For Remove Existing Asphalt Pavement, Complete For For Unclassified Excavation, complete in place for Page 2 of 12 Bid FormPage 101 of 115 UNIT PRICE SCHEDULE FOR GRACE HERITAGE CENTER PARKING AND SIDEWALK IMPROVEMENTS PART A: 9TH STREET PARKING IMPROVEMENTS ITEM NO.ESTIMATED UNIT ITEM DESCRIPTION & UNIT PRICE IN WORDS TOTAL EXTENDED PRICE UNIT PRICE IN FIGURES A‐9 195 LF $ 8.00 1,560.00 EIGHT Dollars and ZERO Cents per Linear Foot A‐10 8 EA $ 125.00 1,000.00 ONE HUNDRED TWENTY FIV Dollars and ZERO Cents per Each. A‐11 6 LF $ 2,000.00 12,000.00 TWO THOUSAND Dollars and ZERO Cents per Linear Foot. A‐12 200 SY $ 10.00 2,000.00 TEN Dollars and ZERO Cents per Square Yard. Concrete Flume and Cover as detailed in the Plans, Complete For Remove Exisitng Concrete Curb, Complete For Furnish and Install Wheel Stops, Complete For For Hydromulching Disturbed Areas, Including Watering, Fertilizing, and Mowing to Establish Growth, Complete For Page 3 of 12 Bid FormPage 102 of 115 UNIT PRICE SCHEDULE FOR GRACE HERITAGE CENTER PARKING AND SIDEWALK IMPROVEMENTS PART A: 9TH STREET PARKING IMPROVEMENTS ITEM NO.ESTIMATED UNIT ITEM DESCRIPTION & UNIT PRICE IN WORDS TOTAL EXTENDED PRICE UNIT PRICE IN FIGURES A‐13 41 SY $ 100.00 4,100.00 ONE HUNDRED Dollars and ZERO Cents per Square Yard. A‐14 2 EA $ 2,000.00 4,000.00 TWO THOUSAND Dollars and ZERO Cents per Each. A‐15 85 SY $ 50.00 4,250.00 FIFTY Dollars and ZERO Cents per Square Yard. A‐16 10 SY $ 100.00 1,000.00 ONE HUNDRED Dollars and ZERO Cents per Square Yard. A‐17 10 SY $ 100.00 1,000.00 Furnish & Install Concrete Brick Paver Base, Complete For Furnish and Install Brick Pavers, Complete For Furnish & Install ADA Compliant Sidewalk per Detail and Plan Sheets, Including Reinforcement and Bedding, Complete For Remove and Reset Existing Brick Pavers for ADA Compliance, Complete For Furnish & Install TxDOT Type 7 Ramp, Complete For Page 4 of 12 Bid FormPage 103 of 115 UNIT PRICE SCHEDULE FOR GRACE HERITAGE CENTER PARKING AND SIDEWALK IMPROVEMENTS PART A: 9TH STREET PARKING IMPROVEMENTS ITEM NO.ESTIMATED UNIT ITEM DESCRIPTION & UNIT PRICE IN WORDS TOTAL EXTENDED PRICE UNIT PRICE IN FIGURES ONE HUNDRED Dollars and ZERO Cents per Square Yard. A‐18 90 LF $ 40.00 3,600.00 FOURTY Dollars and ZERO Cents per Linear Foot. Furnish and Install Standard Curb and Gutter, Including Transition Area Complete For Page 5 of 12 Bid FormPage 104 of 115 UNIT PRICE SCHEDULE FOR GRACE HERITAGE CENTER PARKING AND SIDEWALK IMPROVEMENTS PART A: 9TH STREET PARKING IMPROVEMENTS ITEM NO.ESTIMATED UNIT ITEM DESCRIPTION & UNIT PRICE IN WORDS TOTAL EXTENDED PRICE UNIT PRICE IN FIGURES A‐19 100 LF $ 20.00 2,000.00 TWENTY Dollars and ZERO Cents per Linear Foot. A‐20 190 LF $ 13.00 2,470.00 THIRTEEN Dollars and ZERO Cents per A‐21 230 SY $ 50.00 11,500.00 FIFTY Dollars and ZERO Cents per Square Yard. A‐22 15 TN $ 315.00 4,725.00 THREE HUNDRED FIFTEEN Dollars and ZERO Cents per Ton. PART A TOTAL $ (in figures) SEVENTY NINE THOUSAND SEVEN HUNDRED FIFTY FIVE DOLLARS AND ZERO CENTS (in written words) 84,755.00 Furnish and Install 4ʺSolid White Thermo Plastic Striping, Complete For Furnish & Install Type ʺDʺHMAC, Complete For Furnish and Install Concrete Ribbon Curb per Detail in the Plans, Complete For Furnish & Install Type ʺDʺHMAC for Level Up, Complete For Page 6 of 12 Bid FormPage 105 of 115 UNIT PRICE SCHEDULE FOR GRACE HERITAGE CENTER PARKING AND SIDEWALK IMPROVEMENTS PART B ‐ SIDEWALK & RESTROOM PARKING AREA B‐150CY $ 50.00 2,500.00 FIFTY Dollars and ZERO Cents per Cubic Yard. B‐2 120 SY $ 5.00 600.00 FIVE Dollars and ZERO Cents per Square Yard. Remove Existing Asphalt Pavement, Complete For For Unclassified Excavation, complete in place for ITEM NO. ESTIMATED UNIT ITEM DESCRIPTION & UNIT PRICE IN WORDS UNIT PRICE IN FIGURES TOTAL EXTENDED PRICE Page 7 of 12 Bid FormPage 106 of 115 UNIT PRICE SCHEDULE FOR GRACE HERITAGE CENTER PARKING AND SIDEWALK IMPROVEMENTS PART B ‐ SIDEWALK & RESTROOM PARKING AREA ITEM NO. ESTIMATED UNIT ITEM DESCRIPTION & UNIT PRICE IN WORDS UNIT PRICE IN FIGURES TOTAL EXTENDED PRICE B‐31EA $ 800.00 800.00 EIGHT HUNDRED Dollars and ZERO Cents per Each. B‐4 110 SY $ 30.00 3,300.00 THIRTY Dollars and ZERO Cents per Square Yard. B‐5 230 LF $ 10.00 2,300.00 TEN Dollars and ZERO Cents per Linear Foot. B‐638LF $ 160.00 6,080.00 ONE HUNDRED SIXTY Dollars and ZERO Cents per Linear Foot. Remove Existing Non‐Compliant Ramp, Complete For Remove Existing Non‐Compliant Sidewalk, Complete For Remove Existing Brick Pavers and Deliver intact to City, Complete For Furnish & Install TxDOT Handrail, Type B, Complete for Page 8 of 12 Bid FormPage 107 of 115 UNIT PRICE SCHEDULE FOR GRACE HERITAGE CENTER PARKING AND SIDEWALK IMPROVEMENTS PART B ‐ SIDEWALK & RESTROOM PARKING AREA ITEM NO. ESTIMATED UNIT ITEM DESCRIPTION & UNIT PRICE IN WORDS UNIT PRICE IN FIGURES TOTAL EXTENDED PRICE B‐735SY $ 60.00 2,100.00 SIXTY Dollars and ZERO Cents per Square Yard. B‐81EA $ 340.00 340.00 THREE HUNDRED FORTY Dollars and ZERO Cents per Each. B‐91EA $ 400.00 400.00 FOUR HUNDRED Dollars and ZERO Cents per Each. B‐10 115 LF $ 12.00 1,380.00 TWELVE Dollars and ZERO Cents per Linear Foot. Furnish & Install ADA Accessible Parking Symbols, Complete For Furnish & Install ADA Accessible Parking Signs, Complete For Furnish and Install 4ʺSolid White Thermo Plastic Striping, Complete For Furnish & Install ADA Compliant Sidewalk per Detail and Plan Sheets, Including Reinforcement and Bedding, Complete For Page 9 of 12 Bid FormPage 108 of 115 UNIT PRICE SCHEDULE FOR GRACE HERITAGE CENTER PARKING AND SIDEWALK IMPROVEMENTS PART B ‐ SIDEWALK & RESTROOM PARKING AREA ITEM NO. ESTIMATED UNIT ITEM DESCRIPTION & UNIT PRICE IN WORDS UNIT PRICE IN FIGURES TOTAL EXTENDED PRICE B‐11 90 LF $ 40.00 3,600.00 FORTY Dollars and ZERO Cents per Linear Foot. B‐12 120 SY $ 50.00 6,000.00 FIFTY Dollars and ZERO Cents per Square Yard. B‐13 10 TN $ 315.00 3,150.00 THREE HUNDRED FIFTEEN Dollars and ZERO Cents per Ton. B‐14 50 SY $ 30.00 1,500.00 THIRTY Dollars and ZERO Cents per Square Yard. PART B TOTAL $ (in figures) THIRTY FOUR THOUSAND FIFTY DOLLARS AND ZERO CENTS. 34,050.00 Furnish & Install Type ʺDʺHMAC, Complete For For Hydromulching, Including Watering, Fertilizing, and Mowing to Establish Growth, Complete For Furnish and Install Standard Curb and Gutter, Complete For Furnish & Install Type ʺDʺHMAC for Level Up, Complete For Page 10 of 12 Bid FormPage 109 of 115 UNIT PRICE SCHEDULE FOR GRACE HERITAGE CENTER PARKING AND SIDEWALK IMPROVEMENTS PART B ‐ SIDEWALK & RESTROOM PARKING AREA ITEM NO. ESTIMATED UNIT ITEM DESCRIPTION & UNIT PRICE IN WORDS UNIT PRICE IN FIGURES TOTAL EXTENDED PRICE (in written words) Page 11 of 12 Bid FormPage 110 of 115 PROJECT SUMMARY BASE BID: PART A $ BASE BID: PART B $ TOTAL BID $ 84,755.00 34,050.00 118,805.00 Page 12 of 12 Bid FormPage 111 of 115 City of Georgetown, Texas Transportation Advisory Board November 10, 2017 SUBJECT: Cons id eration and p o s s ib le rec o mmendation to approve a p ro fes s io nal s ervic es agreement with Atrium Real Estate Servic es to provid e real p ro p erty ap p rais al services, in the amount of $51,500.00, o n the Northwes t Boulevard Projec t.-Travis Baird, Real Es tate Services Coordinato r ITEM SUMMARY: The Northwes t Boulevard Brid ge p ro ject will extend Northwes t Bo ulevard fro m its c urrent terminus at the west ROW line o f IH-35 through a new inters ec tio n with FM 971 and Austin Ave eas t o f IH-35 and realign FM 971 eas t to Gann Street. This p ro ject will req uire the ac q uisitio n o f rights o f way fro m property o wners along the alignment. Under this agreement Atrium Real Es tate Servic es would be authorized to und ertake app rais als for 9 p ro p erties alo ng the alignment, 2 parc els wes t of IH-35 and 7 p arcels eas t o f IH- 35, to d etermine market value o f the rights to be acquired . FINANCIAL IMPACT: Funds fo r this exp enditure are availab le in the Trans portation S ervic es FY 17/18 Budget Fund: 120-9-0880- 90-105 SUBMITTED BY: Travis Baird-Real Es tate Services Coordinato r ATTACHMENTS: Description Type Propos ed Project Alignment Backup Material Atrium RE Propos al Backup Material Page 112 of 115 O N L Y O N L Y O NL Y ONLY ON LY 125+00 130+00 135+00 14 + 00 13+00 12+00 11 + 00 10+00 1 0 + 0 0 1 1 + 0 0 12+00 13+00 14 + 00 13 + 00 12 + 00 11 + 00 10 +00 1 0 +0 0 11 + 00 12 + 00 13 + 00 100+00 105 +00 11 0 + 00 115+00 12 0 +00 95+00 2 3 + 0 0 2 4 + 0 0 25 + 00 26 + 00 1 0 + 0 0 ONLY ONLY LEGEND EXTENSION AND REALIGNMENT PRELIMINARY DESIGN SCHEMATIC PROPOSED E.O.P PROPOSED R.O.W. EXISTING R.O.W. PROPERTY LINE PROPOSED PAVEMENT PROPOSED BRIDGE FUTURE IH-35 FRONTAGE ROAD FUTURE IH-35 RAMP REMOVAL PROPOSED SIDEWALK WATER QUALITY POND PROPOSED RETAINING WALL 18" x 52" SCALE: DATE: KLOTZ PROJ. No:EXHIBIT 1 0573.006.000 1"=100' DRAWN BY: CHECKED BY: PM KH Texas Department of Transportation R SCALE: 1" = 100' 0100 100 PRELIMINARY PERMIT PURPOSES FOR CONSTRUCTION,BIDDING OR DATE: JUNE 2016, NOT TO BE USED KEVIN J. HOFFMAN, P.E. No. 103570 Under the authority of: SUBMITTED FOR INTERIM REVIEW JUNE 2016 EXISTING SIGNAL OPTION NORTHWEST BOULEVARD / FM 971 A U S T I N A V E . RIVER HAVEN DR. FM 971 G A N N S T. APPL E C RE EK DR. W. R O Y A L D R. SAN GABRIEL PARK .DV LB T SEWHTRON F U T U R E R I V E R Y B L V D . STA. 98+50.00 CSJ# 0914-05-149 BEGIN PROJECT STA. 138+22.82 CSJ# 0914-05-149 END PROJECT F ON T A NA B L VD . I H 3 5 S B F R I H 3 5 ML F U T U R E I H 3 5 N B F R DRAFT SUBJECT TO CHANGE Page 113 of 115 October 20, 2017 Mr. Travis Baird Real Estate Services Coordinator Georgetown Utility Systems 300-1 Industrial Avenue Georgetown, Texas 78626 RE: Proposal for appraisals of 9 tracts for the Northwest Boulevard Extension Mr. Baird: Initially, thank you for the opportunity to bid on this assignment. This letter will serve as the proposal for ATRIUM REAL ESTATE SERVICES to perform appraisals on the above referenced properties. Purpose of the Assignment (Scope of Work) The purpose of the appraisals will be to estimate the market value of the fee simple interest in the above referenced properties and the recommended compensation for the proposed acquisition. Reporting Requirements The analysis and results of the appraisals will be prepared in conformity with and will be subject to the requirements of the Code of Professional Ethics and Standards of Professional Practice of the APPRAISAL INSTITUTE, the Uniform Standards of the Professional Appraisal Practice as promulgated by the APPRAISAL FOUNDATION as well as the requirements of the STATE OF TEXAS for State-Certified General Real Estate Appraisers. Fee and Completion Date Parcel Property Owner Address Property Type Fee 2 Chosen Propco PPTX, LLC 101 FM 971 Retirement facility - Improved $5,000 3 Faris A & Terrie L Modawar 101 W Royal Dr. Vacant $4,000 4 Steele Georgetown LIHTC, LLC 206 Royal Dr. Apartments $7,000 5 John Moreno and Lisa Nelson 1200 Austin Ave N SFR - Improved $6,500 6 Airborn, Inc. 215 Royal Dr. W Vacant $4,000 7 Apple Creek Partners LLC & 302 Apple Creek Dr., LLC Apple Creek Dr. Vacant $4,000 8 Apple Creek Partners LLC & 302 Apple Creek Dr., LLC 302 Apple Creek Dr. Apartments $7,000 9 Christopher G. Secard & Gricelda Secard 501 IH 35 N Commercial - Improved $7,000 10 Spillar Properties, LLC 1211 Northwest Blvd Commercial - Improved $7,000 Page 114 of 115 Page 2 The estimated completion date of the appraisals will be within forty-five days to sixty days of the receipt of the notice to proceed and all documents/information needed to complete appraisals. Miscellaneous Expenses There are no miscellaneous expenses. General Information If terms of this proposal are acceptable, please sign below and return to our office. ATRIUM REAL ESTATE SERVICES appreciates the opportunity to be of service to you. Should you have any questions, or if we can be of further assistance, please feel free to contact our office. Respectfully submitted, ATRIUM REAL ESTATE SERVICES Lory R. Johnson, MAI, SR/WA President Texas Certified Appraiser #TX-1321640-G Accepted by: ------------------------------------------------ Date: ------------------------------------- Please print name: Page 115 of 115