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HomeMy WebLinkAboutAgenda_GTAB_12.12.2013Notice of Meeting for the Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown December 12, 2013 at 10:00 AM at the Georgetown Municipal Complex, 300-1 Industrial Ave, Georgetown, Texas 78626 The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A Call to Order The Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, General Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. B Introduction of Visitors C Industry/CAMPO/TXDOT Updates D Discussion regarding the Project Progress Reports and Time Lines. – Bill Dryden, P.E., Transportation Engineer, Mark Miller, Transportation Services Manager and Edward G. Polasek, AICP, Transportation Services Director. E Discussion regarding the Airport Project Progress Report and time lines. – Curtis Benkendorfer, Acting Airport Manager and Edward G. Polasek, AICP, Transportation Services Director Legislative Regular Agenda F Review and possible action to approve the minutes from the Regular GTAB Board meeting held on November 08, 2013. - Jana Kern – GTAB Board Liaison G Consideration and possible recommendation to authorize payment of Texas Department of Transportation (“TxDOT”) invoice in the amount of $87,500.68 in connection with proposed amended/increased funding agreement for TxDOT Aviation Grant Project #1214GRGTN. – Curtis Benkendorfer, Interim Airport Manager, and Edward G. Polasek, AICP, Transportation Services Director H Consideration and possible direction to staff concerning Street Maintenance programs based on outcome of 2013 Street CIP projects -- Mark Miller, Transportation Manager, and Edward G. Polasek, AICP, Transportation Services Director. I Consideration and possible direction to staff concerning Project Priority Listing for Funding Consideration -- Edward G. Polasek, AICP, Transportation Services Director, and Jim Briggs, General Manager of Utilities. Adjournment CERTIFICATE OF POSTING I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the ______ day of __________________, 2013, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. ____________________________________ Jessica Brettle, City Secretary City of Georgetown, Texas SUBJECT: Call to Order The Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, General Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. ITEM SUMMARY: FINANCIAL IMPACT: SUBMITTED BY: Jana Kern City of Georgetown, Texas SUBJECT: Introduction of Visitors ITEM SUMMARY: FINANCIAL IMPACT: SUBMITTED BY: City of Georgetown, Texas SUBJECT: Industry/CAMPO/TXDOT Updates ITEM SUMMARY: FINANCIAL IMPACT: SUBMITTED BY: City of Georgetown, Texas SUBJECT: Discussion regarding the Project Progress Reports and Time Lines. – Bill Dryden, P.E., Transportation Engineer, Mark Miller, Transportation Services Manager and Edward G. Polasek, AICP, Transportation Services Director. ITEM SUMMARY: GTAB Projects DB Wood Road Improvements @ Proposed Public Safety Training Center FM 971 Realignment at Austin Avenue FM 1460 Improvements Project N Austin Avenue Sidewalk Improvements Safe Routes to School - Churchill to Mitchell Elem Southeast Inner Loop Corridor Study Southwest Bypass Project (TIP #14C) Transit Study as Requested by City Council Transportation Services Operations – CIP Maintenance GTEC Projects Project Update and Status Report FINANCIAL IMPACT: SUBMITTED BY: Bill Dryden City of Georgetown, Texas SUBJECT: Discussion regarding the Airport Project Progress Report and time lines. – Curtis Benkendorfer, Acting Airport Manager and Edward G. Polasek, AICP, Transportation Services Director ITEM SUMMARY: Airport Projects: Tower Update Project No. 1314GRGTN FINANCIAL IMPACT: SUBMITTED BY: Jana Kern ATTACHMENTS: Description Type Tower Update Backup Material Engineer Update Backup Material Georgetown Municipal Airport Contract Tower Program Update December 2013 – NO CHANGE Project Description Air Traffic Control states that the latest update is that funding remains through January 2014, to which legislation will review the budget at that time. Purpose Project Manager Curtis Benkendorfer, Acting Airport Manager Engineer Notes Engineering Selection for Project No. 1314GRGTN December 2013 – NO CHANGE Project Description On Thursday, October 24, 2013; Garver Engineers, TxDOT representatives and City Staff met; current status – Fuel Farm: Two options for the fuel farm layout were presented to TxDOT and the City of Georgetown. The location for the fuel farm remained the same for each option but differed by the manner in which the fueling tanker accessed the above ground tanks. After discussion, it was recommended by TxDOT that a third option be prepared, and included in the Preliminary Engineering Report, that uses the existing roadway access but rotates the above ground tanks in a more north-south direction. This third option will better utilize the land between the proposed fuel farm and existing terminal building. Terminal Development Plan: Three areas for future hangar expansion were proposed to TxDOT with three development options for each area. Garver will take TxDOT and the City’s comments into account and revise the proposed hangar development report accordingly. The project for FY2014 will include the new medium intensity runway lights on both runways and a new PAPI for Runway 11/29. This FY2014 project will allow bids on or around July 2014. The design of the project for FY2015 will be completed at the same time as the FY2014 project but will likely not be constructed until FY2015 (anticipating spring of 2015) due to TxDOT funding allocation for the airport. Purpose Project 1314GRGTN Project Manager Curtis Benkendorfer, Acting Airport Manager Engineer Garver Notes City of Georgetown, Texas SUBJECT: Review and possible action to approve the minutes from the Regular GTAB Board meeting held on November 08, 2013. - Jana Kern – GTAB Board Liaison ITEM SUMMARY: Board to review and revise and/or approve the minutes from the regular meeting held on November 08, 2013. FINANCIAL IMPACT: SUBMITTED BY: Jana Kern ATTACHMENTS: Description Type November Board Mnues Backup Material City of Georgetown, Texas SUBJECT: Consideration and possible recommendation to authorize payment of Texas Department of Transportation (“TxDOT”) invoice in the amount of $87,500.68 in connection with proposed amended/increased funding agreement for TxDOT Aviation Grant Project #1214GRGTN. – Curtis Benkendorfer, Interim Airport Manager, and Edward G. Polasek, AICP, Transportation Services Director ITEM SUMMARY: On January 24, 2012, Council passed Resolution No. 012412-J authorizing an estimated cost of $42,500.00 as the City's 10% portion of a grant from the Texas Department of Transportation ("TxDOT") Aviation Division for airport runway improvements originally estimated at $425,000.00. On November 6, 2013, the City received the attached invoice in the amount of $87,500.68, which represents the City's 10% portion of increased property acquisition and environmental costs over and above the original estimate of $42,500.00. Accordingly, TxDOT is seeking the Texas Transportation Commission's ("TTC") authorization to increase the project estimate to $943,280.00 pursuant to the attached proposed Amendment No. 1, which is on the TTC's December 19, 2013 meeting agenda. Therefore, any City approvals for the additional funding are subject to TTC approval. FINANCIAL IMPACT: To be funded by account number 600-5-0636-52-131 - FY 2012/2013 Airport CIP Improvements. SUBMITTED BY: Terri Glasby Calhoun ATTACHMENTS: Description Type TxDOT invoice Backup Material TxDOT draft proposed Amendment No. 1 to Participation Agreement Backup Material Page 1 of 3 TEXAS DEPARTMENT OF TRANSPORTATION AIRPORT PROJECT PARTICIPATION AGREEMENT (Federally Assisted Airport Development) TxDOT CSJ No.: 1214GRGTN TxDOT Project No.: AP GEORGETOWN 4 TxDOT Contract No. : 2XXAV080 Commission Approval: January 26, 2012 December 19, 2013 NPE Funds Applied: FY11 DUNS: 089592372 C.F.D.A.:20.106 Amendment No. 01 to the Agreement Part I - Identification of the Project TO: The City of Georgetown, Texas FROM: The State of Texas, acting through the Texas Department of Transportation The City of Georgetown, Texas, hereinafter referred to as the "Sponsor,” and the Texas Department of Transportation, hereinafter referred to as the "State," have entered into an Airport Project Participation Agreement TxDOT CSJ Number 1214GRGTN, executed by the Sponsor on May 10, 2012, and by the State on May 21, 2012, for the development of the Georgetown Municipal Airport, hereinafter referred to as the "Airport". The project is described as engineering/design services to: acquire runway protection zone Runway 11 and acquire runway protection zone and threshold sighting surface to Runway 29 at the Georgetown Municipal Airport. It is in the mutual interest of the Sponsor and the State to increase the grant by $553,280 for additional land costs. Part II - Offer of Financial Assistance, estimates total project costs to be $390,000; and financial assistance is currently limited to $351,000 in federal funds and $39,000 in local sponsor funds. The following amendment to the Airport Project Participation Agreement shall become effective upon execution of this Amendment by the Sponsor and the State. The Airport Project Participation Agreement is amended as follows: Page 2 of 3 1. On Part II, Item No. 2 of the Agreement, change Amount A, estimated total project costs, and any further references in the Agreement to Amount A, to $943,280. 2. On Part II, Item No. 2 of the Agreement, change Amount B, estimated project costs eligible for federal financial assistance, and any further references in the Agreement to Amount B, to $943,280. 3. On Part II, Item 3 of the Agreement, change Amount C, the maximum obligation of the United States payable under this offer, and any further references in the Agreement to Amount C, to $848,952. 4. On Part II, Item 4 of the Agreement, change Amount D, Sponsor's share of the estimated design costs, and any further references in the Agreement to Amount D to $94,328. All other terms and conditions of the agreement are unchanged and remain in full force and effect. This Amendment to the Airport Project Participation Agreement between the City of Georgetown, Texas, and the Texas Department of Transportation is mutually agreed to and accepted. Executed this day of , 20____. The City of Georgetown, Texas Sponsor Witness Signature Sponsor Signature Witness Title Sponsor Title Page 3 of 3 Execution by the State Executed by and approved for the Texas Transportation Commission for the purpose and effect of activating and/or carrying out the orders, established policies or work programs and grants heretofore approved and authorized by the Texas Transportation Commission. STATE OF TEXAS TEXAS DEPARTMENT OF TRANSPORTATION By:_______________________________________ Date:_____________________________________ City of Georgetown, Texas SUBJECT: Consideration and possible direction to staff concerning Street Maintenance programs based on outcome of 2013 Street CIP projects -- Mark Miller, Transportation Manager, and Edward G. Polasek, AICP, Transportation Services Director. ITEM SUMMARY: As part of the 2012/13 Transportation CIP, many streets were treated with Chip Seal. Generally a Chip Seal is a product were oil and rock are placed on roadway to provide uniform surface and texture restoring traction to reduce moisture intrusion and protect the sub-surface of the roadway. The City has specifications for rock type and size that in theory minimize the noise and improve the color of the roadway from the roadways in some rural areas that appear gray and produce more ambient noise. The results of the Chip Seal is some areas were a failure, with extreme loss of rock and little public acceptance. In some areas the product worked as expected, but when compared with roads that received a Cutler process. Hot Recycle (Cutler Process) is a single pass process where the top ¾ inch of asphalt is heated and recycled with 1 inch virgin asphalt placed on top to provide a new driving surface, and the process cost up to 7 times more per lane mile than Chip Seal. Attached is a presentation preparred for Sun City explaining the maintenance options. We will begin our discussion concerning the "tool box" of options for future maintenance programs. FINANCIAL IMPACT: to be determined SUBMITTED BY: Edward G. Polasek, AICP ATTACHMENTS: Description Type Street maintenance presentation Presentation 1 Del Webb Blvd. • Del Webb was originally scheduled for a TMRSS coating in 2013. • TMRSS was found to not be compatible on higher speed roadways. • With Drought conditions fatigue and cracking worsened an required greater maintenance • A chip seal was recommended and approved through the CI process. The project was bid and let. • The chip seal has failed. • A new contractor has been hired to repair the damaged roadway. (Cutler Repaving) TRANSPORTATION SERVICES Street and Drainage Department The Street department manages, maintains and repairs city streets and rights-of-way. The Street Department Capital Improvement Budget includes maintenance and rehabilitation of the City’s roadway system and support o new transportation construction projects. 2 Obligations Lane Miles of Streets 635 Number of Signals 17 + 33 (coordinated with TxDOT). Patching 35,000 sf annually Sign replace/repair 1,400 annually (inventory presently being conducted) Detention ponds 38 Phase II Stormwater regulations pending Street Maintenance Funding Revenue $2.1 million-quarter of a cent sales tax. $875K-general fund (property tax). Expenditures Rehabilitation. Preventative Maintenance: Crack Seal TMRSS (fog seal/rejuvenator) Chip seal Hot Recycle (Cutler Process) Mill and overlay 3 Pavement Condition Index (PCI) • The 635 lane miles evaluated every 3 years • PCI ranking 0-100 • Council established minimum PCI score of 85 • 2008 score (92) • 2011 score (89) • Recent reduction partially because of annexations of poor condition County Roads and cracking of roadway related to the extreme drought conditions • Next score in 2014 Preventative Vs. Rehabilitation • To keep the OCI (overall condition index) at 85% the majority of a city’s maintenance funds are planned to be spent on preventative maintenance • Reconstruction and Rehabilitation should be spent as funding is available. • OCI predicted to drop in the future as a large portion of the existing maintenance funds must be used to care for a growing number of lane miles of arterials like Williams Dr. and Inner Loop. 4 Preventative Maintenance • Sealing protects the subgrade from moisture • Moisture softens the subgrade and deteriorates the asphalt • Prevents more costly repairs – rehabilitation. • Curb repair and replacement • Asphalt and subgrade failures = patching Total Rehabilitation cost $2.64 million per lane mile Replacement of curbs, sub-base and asphalt. Preventative Maintenance Costs Mill and Overlay $84,500 per lane mile 10 years (with preventative maintenance) Cutler (hot in place) $70,000 per lane mile 15 years (with preventative maintenance) Chip seal $17,600 per lane mile 5-7 years TMRSS (Tire Rubber Modified Surface Sealer) “fog seal” $ 6,700 per lane mile 3-4 years Crack seal Costs vary 5 Capital Improvement Program (CIP) Process Oct-Mar Staff recommends future street maintenance and rehabilitation projec Council approves consultants for engineering and construction administration of previously approved projects. Staff and consultants work on current and future years simultaneously Mar-Jun The annual CIP projects are packaged and bid and presented to the G (Georgetown Advisory Board) for review and recommendation. Jun-Sept Council approves CIP as part of the Budget process Feb-Jun: Council awards CIP bid packages for construction Implementation 1) Consulting engineer utilized to design projects for bid and construction. 2) Projects presented to GTAB for recommendation. 3) Projects forwarded to Council for award. 4) Project handed off to Systems Engineering for construction / inspection. 6 Questions? City of Georgetown, Texas SUBJECT: Consideration and possible direction to staff concerning Project Priority Listing for Funding Consideration -- Edward G. Polasek, AICP, Transportation Services Director, and Jim Briggs, General Manager of Utilities. ITEM SUMMARY: At previous GTAB Meetings staff has presented a list of portential bond projects. At our November Meeting, we discussed the potential cost of addressing those needs in order to set a priority list of projects. A preliminary review of the potential cost is attached. FINANCIAL IMPACT: SUBMITTED BY: Edward G. Polasek ATTACHMENTS: Description Type Bond LIst with estimates Cover Memo Total Estimated Costs $M # Roadway High Priority Estimated Cost $M Medium Priority Estimated Cost $M Long Term Priority Estimated Cost $M Wil Co Bond Notes FM 1460 ÖÖÖÖ Oct 2014 Letting SW Bypass Routing Study ÖÖÖÖ Ongoing Berry Creek Drive ÖÖÖÖ widen to 4 lane divided (must find a way to move forward) FM 971 ÖÖÖÖ Partial intersection improvement in 2014, remainder awaiting TxDOT # Roadway High Priority Estimated Cost $M Medium Priority Estimated Cost $M Long Term Priority Estimated Cost $M Wil Co Bond Notes Northwest Blvd Bridge ÖÖÖÖ 8.00 2015-2017 8.00 SW Bypass SH 29 to Leander Road ÖÖÖÖ 12.00 construct 2 lanes in Freeway ROW 12.00 Leander Road to IH 35 ÖÖÖÖ ÖÖÖÖ construct 2 lanes in Freeway ROW D. B. Wood Road Ext. (SH 29 to Bypass, jug handle)ÖÖÖÖ 6.00 construct 2 lanes of 4 (a.k.a Wolf Ranch Pkwy extension)6.00 8.00 18.00 26.00 26.00 # Roadway High Priority Estimated Cost $M Medium Priority Estimated Cost $M Long Term Priority Estimated Cost $M Wil Co Bond Notes IH 35 NB Frontage Road (Williams to SH 130)ÖÖÖÖ 6.00 in conjunction with NW Blvd Bridge 6.00 Rivery Extension (Williams to Northwest)ÖÖÖÖ 8.00 unassured neighbors/property owners 8.00 8.00 Area Improvements Widening/Intersections D.B. Wood @ SH 29 Intersection ÖÖÖÖ ÖÖÖÖ NE Inner Loop (FM 971 to CR 151)ÖÖÖÖ gap in NE Inner Loop (ROW and improve) CR 151 (N. Austin Ave to FM 971)ÖÖÖÖ could go with CR 151 as corridor improvement. Airport Road @ Lakeway ÖÖÖÖ intersection improvements and possible signal in front of Airport Road project. Lakeway @ Northwest ÖÖÖÖ intersection improvements CR 152 @ SH 130 ÖÖÖÖ improve CR to urban section (Collector) Southwestern Blvd. (Raintree to S.E. Inner Loop)ÖÖÖÖ improve CR to urban section (Collector) Sidewalk gap pool ÖÖÖÖ ÖÖÖÖ ÖÖÖÖ gaps in system and ADA transition Unidentified Needs ÖÖÖÖ ÖÖÖÖ ÖÖÖÖ examples: Sun City @ Red Poppy, Shell Road @ Sycamore Commitments: by development/interlocal agreements 2008 Road Bonds: Priority Projects: 2013 Bond Priority List PDFConvert.9682.1.Bond_2013_with_Preliminary_Costs_(WBD).xlsx page 1 of 4 12/5/2013 Leander Road (RR 2243) @ Escalera Parkway ÖÖÖÖ _______ @ SH 29 Intersection ÖÖÖÖ Rivery Conference Center TIA (Potential Improvements)Depends on Conference Center decision Wolf Ranch Parkway ÖÖÖÖ Williams @ Rivery Intersection ÖÖÖÖ 2.00 will move to Area Improvements if not in TIA.2.00 Williams/Frontage Road to Rivery ÖÖÖÖ 10.00 will move to TxDOT development process if not in TIA. (inadequate bridge structure)10.00 D. B. Wood Road Bridge @ Middlefork of S.G.ÖÖÖÖ 6.00 replace and widen bridge at Middel Fork only 6.00 Widen to 4 lane divided (SH 29 to Oak Ridge Drive)ÖÖÖÖ 17.00 Option recommended by GTAB over just the Middle Fork Bridge Replacement 17.00 Widen to 4 lane divided (Oak Ridge Drive to Williams)ÖÖÖÖ 16.00 Includes bridge expansion at San Gabriel/Lake Georgetown Dam.16.00 Airport Road ÖÖÖÖ KK1 Airport Rd. (IH 35 To Lakeway Dr.)ÖÖÖÖ 8.00 widen to 4 lanes divided 8.00 KK2 Airport Rd. (Lakeway Dr. To Berry Creek Dr.)ÖÖÖÖ 8.00 widen to 4 lanes divided 8.00 Inner Loop SH 29 E. to Southwestern (widen to 4 lanes)ÖÖÖÖ partial Wil Co.ÖÖÖÖ widen to 4 lanes divided , w/ alternative intersection design @ Rockride Lane Southwestern to IH 35 (widen to 4 lanes)ÖÖÖÖ 12.00 4 lanes divided w ROW for FRWY 12.00 IH 35 SB Frontage Road (Williams to Rivery)ÖÖÖÖ 18.00 Intersection/merging lanes through bridge 18.00 Shell Road from Williams to SH 195 ÖÖÖÖ 4 lanes divided w ROW for 6 RR 2243 (Leander Road) Gary Park to River Ridge TxDOT Development Process Preliminary Schematic Development ÖÖÖÖ 4 lanes divided w ROW for 6 PS&E & possible ROW dollars ÖÖÖÖ Project Construction ÖÖÖÖ 40.00 40.00 RR 2243 (Leander Road @ IH 35) TxDOT Development Process Bridge Widening ÖÖÖÖ 8.00 improve left turn to NB Frontage capacity 8.00 Westbound turn lanes at NB Frontage ÖÖÖÖ 2.00 handle capacity loss due to new frontage road configuration.2.00 Rabbitt Hill Road/Oakmont Drive Oakmont (RR) to Westinghouse ÖÖÖÖ 7.00 construct new 4 lane roadway 7.00 Blue Springs to Westinghouse ÖÖÖÖ 10.00 widen to 4 lanes divided w ROW for 6 10.00 Rockride Lane (former CR 110) Sam Houston to Westinghouse ÖÖÖÖ 4.00 widen to 4 lanes divided 4.00 Westinghouse to ETJ ÖÖÖÖ 6.00 widen to 4 lanes divided w ROW for 6 6.00 Southwestern Blvd. (Sam Houston to Rockride)ÖÖÖÖ new construction 4/6 Westinghouse Road FM 1460 to Rockride ÖÖÖÖ ÖÖÖÖ ÖÖÖÖ widen to 4 lanes divided w ROW for 6 Rockride Lane to ETJ ÖÖÖÖ ÖÖÖÖ widen to 4 lanes divided w ROW for 6 IH 35 to FM 1460 ÖÖÖÖ 15.00 complete reconstruction w/adequate ROW for Major Arterial 15.00 33.00 57.00 113.00 203.00 203.00 * High Priority -1-5 years (to 2018); Medium Priority 5-10 years (to 2023); Long Term (beyond)229.00 PDFConvert.9682.1.Bond_2013_with_Preliminary_Costs_(WBD).xlsx page 2 of 4 12/5/2013 #a#Italics pojects Williamson County selected for bond presentation Hashed projects COG proposal to Williamson County for Bond PDFConvert.9682.1.Bond_2013_with_Preliminary_Costs_(WBD).xlsx page 3 of 4 12/5/2013 # Project Completed Ongoing Long Term Notes SE 1/Maple ÖÖÖÖ DB Wood/Williams ÖÖÖÖ FM 1460 ÖÖÖÖ Oct 2014 Letting SW Bypass Routing Study ÖÖÖÖ Ongoing FM 971 ÖÖÖÖ Partial intersection improvement in 2012 and 2014, remainder awaiting TxDOT Berry Creek Drive ÖÖÖÖ widen to 4 lane divided (must find a way to move forward) Project Status 2008 Road Bonds 2008 Road Bonds: $46,000,000 $12,045,000 $33,955,000 Total Issued: Remaining: May 209, May 2010, and Oct 2010 City of Georgetown, Texas SUBJECT: ITEM SUMMARY: FINANCIAL IMPACT: SUBMITTED BY: