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Agenda_GTAB_01.10.2020
Notice of Meeting for the Georgetown Transportation Adv isory B oard and the Gov erning B ody of the City of Georgetown January 10, 2020 at 10:00 AM at G MC B uilding, 300-1 I ndustrial Av enue, Georgetown, T X 78626 T he C ity of G eorgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require as s is tance in partic ipating at a public meeting due to a disability, as defined under the ADA, reas onable as s is tance, adaptations , or ac commodations will be provided upon request. P leas e c ontact the C ity S ec retary's O ffic e, at leas t three (3) days prior to the sc heduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626 for additional information; T T Y users route through R elay Texas at 711. Regular Session (T his R egular S es s ion may, at any time, be rec es s ed to c onvene an Exec utive S es s ion for any purpose authorized by the O pen Meetings Act, Texas G overnment C ode 551.) A C all to O rder B Introduc tion of Board Members and Visitors C Updates to various planning initiatives by C AMP O and T xDO T transportation improvement projec ts as wells as an update on G o G eo O perations. - R ay Miller, Ac ting P ublic Works Director D Disc ussion regarding the Airport Monthly Update and P rojec t Time Lines - Jos eph A. C arney, C .M., Airport Manager and R ay Miller, Direc tor of P ublic Works E January 2020 G TAB Updates - Wes ley Wright, P.E., S ys tems Engineering Director/Michael Hallmark, C I P Manager. F An explanation of the new G TAB financ ial reports . - P aul Diaz, Budget Manager L egislativ e Regular Agenda G C ons ideration and possible action to approve the Minutes from the November 8, 2019 Meeting. -- Emily Koontz - Board Liaison H C ons ideration and possible recommendation for approval of Air Traffic C ontrol Tower O perations Agreement between FAA and G eorgetown Municipal Airport. Jos eph A. C arney, C .M., Airport Manager and R ay Miller, P ublic Works Direc tor Ce rtificate of Posting I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of Meeting was posted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a plac e readily acc es s ible to the general public as required by law, on the _____ day of _________________, 2020, at __________, and remained s o posted for at leas t 72 c ontinuous hours prec eding the s cheduled time of said meeting. __________________________________ Page 1 of 66 R obyn Dens more, C ity S ec retary Page 2 of 66 City of Georgetown, Texas Transportation Advisory Board January 10, 2020 S UB J E C T: C all to O rder IT E M S UMMARY: F IN AN C IAL IMPAC T: NO NE S UB MIT T E D B Y: Emily Koontz - Board Liais on Page 3 of 66 City of Georgetown, Texas Transportation Advisory Board January 10, 2020 S UB J E C T: Updates to various planning initiatives by C AMP O and T xDO T trans portation improvement projects as wells as an update on G o G eo O perations . - R ay Miller, Acting P ublic Works Direc tor IT E M S UMMARY: F IN AN C IAL IMPAC T: NA S UB MIT T E D B Y: R ay Miller, Jr., Ac ting Director of P ublic Works AT TAC H ME N T S: Description Type Meeting Memo Backup Material Page 4 of 66 1 MEMORANDUM TO: Georgetown Transportation Advisory Board Members FROM: Ray Miller, Jr., Director of Public Works SUBJECT: Industry / CAMPO / TxDOT / Transit Updates – January 10, 2020 Meeting DATE: January 3, 2020 The purpose of this memo is to provide GTAB with updates in regard to the subjects listed above. CAMPO – “NA” TXDOT ‒ Mobility-35 Projects (my35.org): i. IH-35 and Williams Drive ‒ Improve safety and mobility, including: ⋅ Address increased turning movements at Williams Drive intersection ⋅ Move north/south through-traffic from Williams Drive intersection to a new bypass lane under Williams Drive ⋅ Add a northbound frontage road between Williams Drive and Lakeway Drive exit ramp ‒ Reconstruct the Williams Drive interchange to a diverging diamond intersection (DDI) ‒ Construct north and southbound intersection bypass lanes under Williams Drive bridge ‒ Extend the northbound I-35 frontage road from Williams Drive to the Lakeway Drive exit ramp ‒ Improve the existing southbound I-35 frontage road ‒ Construct a northbound bypass lane on Austin Avenue at Williams Drive ‒ Improve bicycle and pedestrian paths along the I-35 frontage roads ‒ Construction is estimated to begin late 2020 with an anticipated completion in mid-2023 ‒ http://ftp.dot.state.tx.us/pub/txdot/my35/capital/projects/williams-drive/schematic.pdf Page 5 of 66 2 ii. IH-35 from FM 2243 (Leander Road) to SE Inner Loop ‒ Increase safety and mobility, including eliminating potential conflict points between I-35 entrance and exit ramps ‒ Replace existing bridge at RM 2243 with a taller, wider bridge that includes three additional designated turn lanes ‒ Improve existing southbound I-35 frontage road from RM 2243 to north of SE Inner Loop ‒ Add braided entrance/exit ramps along the southbound I-35 frontage road between RM 2243 and SE Inner Loop ‒ Provide a northbound to southbound U-turn bridge ‒ Improve bicycle and pedestrian sidewalks and paths ‒ Construction is estimated to begin fall of 2023 with an anticipated completion the fall of 2025 ‒ http://ftp.dot.state.tx.us/pub/txdot/my35/capital/projects/rm2243/layout.pdf iii. IH-35 and Westinghouse (IH-35 from SE Inner Loop to FM 1431) ‒ Improve safety and mobility, including: ⋅ Increasing visibility at the I-35 frontage road and Southeast Inner Loop and Westinghouse Road intersections ⋅ Enhancing traffic flow by reducing lane merging/weaving along the southbound main-lanes and frontage road ‒ Remove Westinghouse Road bridge and construct new I-35 bridge over Westinghouse Road ‒ Construct westbound to southbound Continuous Flow Intersection (CFI) at Westinghouse Road ‒ Improve intersection at I-35 and SE Inner Loop ‒ Improve existing southbound I-35 frontage road from north of SE Inner Loop to RM 1431 ‒ Reverse entrance/exit ramps along the southbound I-35 frontage road between SE Inner Loop and RM 1431 ‒ Improve bicycle and pedestrian sidewalks and paths ‒ Construction is estimated to start spring 2023 with an anticipated completion in winter 2025 ‒ http://ftp.dot.state.tx.us/pub/txdot/my35/capital/projects/rm2243-rm1431/layout.pdf iv. IH-35 and SH-29 ‒ Improve safety and mobility to: ⋅ Improve traffic flow due to a high volume of left-turning traffic ⋅ Accommodate turning movements onto and from SH 29 ⋅ Eliminate the need for left-turn bays and left-turn signal phases ⋅ Minimize the number of potential conflicts between through traffic and left-turn traffic Page 6 of 66 3 ‒ Mainlane and frontage road improvements ‒ Intersection bypass lanes ‒ Replacing and widening the SH 29 bridge ‒ Construction is estimated to begin in late 2023 dependent on funding Other Projects (in design or ready to go to construction) • SH-29 & DB Woods: Project will add turn lanes on both SH-29 and DB Woods, install a concrete median along SH-29 and improve drainage at the intersection. Construction is estimated to begin in mid- 2020. Estimated construction cost is $5.7 million • Leander Road (FM 2243) from Norwood Drive to Southwest By-Pass: Construct a 4-lane divided roadway with improved sidewalks on the north side of the roadway. Construction is estimated to begin in late 2022. Estimated construction cost is $8.8 million. Transit – GoGeo The 1st and 2nd charts show the number of riders by route and by month of the fiscal year. The 3rd and 4th charts provide ridership numbers by month and fiscal year for both the Fixed Route system and the Paratransit service. The Fixed Route system in shown in blue while the paratransit service is shown in green. Page 7 of 66 4 0 100 200 300 400 500 600 700 800 900 1000 Fixed Route Operations by Route FY 2019 0 100 200 300 400 500 600 700 800 Fixed Route Operations by Route FY 2020 Page 8 of 66 5 0 250 500 750 1000 1250 1500 1750 2000 2250 2500 2750 3000 October December February April June August Fixed Route and Paratansit FY 2019 Fixed Route Paratransit 0 250 500 750 1000 1250 1500 1750 2000 2250 2500 2750 3000 October December February April June August Fixed Route and Paratansit FY 2020 Fixed Route Paratransit Page 9 of 66 6 Fixed Route Comparison by FY FY 2018 FY 2019 FY 2020 October 1575 1782 2050 November 1324 1764 1689 December 1329 1514 January 1255 1606 February 1298 1592 March 1611 1702 April 1440 1771 May 1628 1765 June 1916 2291 July 2026 1943 August 1991 1970 September 1582 1516 Total 18975 21216 AVG 1581 1768 1870 Page 10 of 66 City of Georgetown, Texas Transportation Advisory Board January 10, 2020 S UB J E C T: Dis cus s ion regarding the Airport Monthly Update and P roject Time Lines - Joseph A. C arney, C .M., Airport Manager and R ay Miller, Director of P ublic Works IT E M S UMMARY: Airport Reports Taxiway Edge Lighting O perations R eport F uel S ales R eport Hangar / Tie-down Leas e R eport F Y 2020 Acc omplis hments and P rojects Avgas F uel P ric e C omparison JetA F uel P ric e C omparison Airport Monthly F inancial R eports S taff R ecommendation None F IN AN C IAL IMPAC T: None S UB MIT T E D B Y: Jos eph A. C arney C .M., Airport Manager AT TAC H ME N T S: Description Type Airport Coversheet Cover Memo Taxiway Lighting Project Backup Material Airport Operations Backup Material Airport Fuel Sales Backup Material Hangar Tie Down Lease Report Backup Material Airport Accomplishments Backup Material Avgas Fuel Comparis on Backup Material Jet A Fuel Comparison Backup Material GTU GTAB Monthly Financial Report Backup Material Page 11 of 66 GTAB Meeting Date: January 10, 2020 Item No. AGENDA ITEM COVER SHEET _____________________________________________________________________________________________________________________ SUBJECT: Airport Monthly Report – Joseph A. Carney, C.M., Airport Manager ____________________________________________________________________________________________________________________ ITEM SUMMARY: Airport Reports: o Taxiway Edge Lighting o Operations Report o Fuel Sales Report o Hangar / Tie-Down Lease Report o FY 2020 Accomplishments and Projects o Avgas Fuel Price Comparison o Jet A Fuel Price Comparison o Airport Monthly Financial Reports STAFF RECOMMENDATION: None FINANCIAL IMPACT: None COMMENTS: None ATTACHMENTS: Submitted By: Joseph A. Carney, Airport Manager Joseph A. Carney, C.M. Airport Manager Ray Miller, Jr. Director of Public Works Page 12 of 66 Airport Improvements Project No. 1914GRGTN December 2019 Project Description FY2018 project: Taxiway Edge Lighting Project Purpose Design and Install Taxiway Edge Lighting Project Project Estimate $1,287,562 Project Bid (F&W) $985,150 City Share $98,515 Project Engineer Garver Engineering Feb 2014 – GTAB consideration of project 1314GRGTN Preliminary Design for FY2014 project: Airfield Electrical Improvements. Aug 8, 2018 Georgetown Municipal Airport requests to use Garver as project engineer in letter to TxDOT May 29, 2019 TxDOT advises Garver that they can proceed with the Final Design for Project 1914GRGTN May 29, 2019 Pre Design/Design meeting at Georgetown Municipal Airport Conference room with Airport Manager, TxDOT, and Garver to go over time line for design and contract documents. June 14, 2019 GTAB consideration of project 1914GRGTN Taxiway Lighting Project. June 25, 2019 City Council approved project July 9, 2019 Meeting with TxDOT, Engineer Bid Estimate was $2,862,980.00 which is $1,575,418.00 over the CIP Budgeted amount. July 16, 2019 Meeting with TxDOT and Garver to discuss options for reducing cost. Page 13 of 66 July 30, 2019 Meeting with TxDOT and Garver to discuss proposal that will be submitted for final design. August 4 & 11, 2019 TxDOT will place ads in local newspapers for bids. August 30, 2019 Bid Opening at TxDOT, 4 companies submitted bids. The engineer of record, GarverUSA, is currently reviewing the bid documents for completeness and correctness. September 2019 There were 4 bids, one of which came in significantly under budget for the Base Bid. Garver Engineer was working with TxDOT to see if there was a possibility of pulling the PAPI lights for RWY 11/29 out of the additive alternate while staying under budget. TxDOT refused. Engineer is working on final work in conjunction with TxDOT. October 29, 2019 TELCON 10/31/19 with Garver, F&W. TxDOT and Airport. Contract will be fully executed 11/1/19 between TxDOT and F&W for the Taxiway Lighting Project (1914GEORG). There will be walk through 11/13/19 with all parties to get an eyes-on look and discuss phasing ideas. November 12, 2019 Executed contract between TxDOT and F&W Electrical. November 13, 2019 Notice to Proceed given to GarverUSA for construction phase November 13, 2019 Notice to Procure given to F&W to start gathering necessary parts and tools. December 16, 2019 F&W Started to preposition equipment and materials. Projected time line • Construction phase - January • Closeout Phase - 68 days post construction Page 14 of 66 Georgetown Municipal Airport Contract Tower Program Update Operations for Month of November 2019 (FY 2020) YEAR TO DATE YEAR TO DATE FY 2019 FY 2020 FY 2019 FY 2020 COUNT % IFR 832 899 1620 1790 170 9.5% VFR 3451 6514 6411 7119 708 9.9% LOCAL 4969 5213 9427 10422 995 9.5% TOTAL 9252 12626 17458 19331 1873 9.7% KGTU OPERATIONS FOR THE MONTH OF: OCTOBER TAKEOFF/L ANDING MONTHLY NUMBERS PREVIOUS/CURRENT YR *This does not include flyover operations (i.e. handoffs from ABIA approach/departure control to KGTU tower then onto the next ATC. Page 15 of 66 Georgetown Municipal Airport Fuel Sales Update For Month of November 2019 (FY 2020) YEAR TO DATE YEAR TO DATE FY 2019 FY 2020 FY 2019 FY 2020 GALLONS % AVGAS 28,719 31,365 55,451 62,137 6,686 12.1% JET A 42,789 41,647 75,473 78,835 3,362 4.3% TOTALS 71,508 73,012 130,924 140,972 10,048 7.1% FUEL REPORT FOR MONTH OF: NOVEMBER GALLONS SOLD FOR MONTH CHANGE PREVIOUS/CURRENT YRTYPE OF FUEL Page 16 of 66 Airport Hangar / Tie-Down Lease Update December 2019 Project Description Hangar / Tie-Down Lease Agreements Purpose Occupancy Rates Unit Stats Total T-Hangars – 130 • 127 Occupied • 3 Vacant Total Storage Units – 11 • 8 Occupied • 3 Vacant Total Tie-Downs – 38 Monthly, 14 for Overnight/Transient Parking • 32 Monthly Occupied • 6 Monthly Vacant Page 17 of 66 GTU Airport FY 2020 In-Work Projects Replace bottom door seals on Hangars H, I, J, and TT. 60 of 66 complete Develop Airport Preventative Maintenance Program. Ongoing Wildlife Hazard Assessment completed by Lou Bridges with Mead & Hunt. Draft to TxDOT/FAA for review Upgrade to bi-fold door drive motors in Hangars BB & CC. Obtaining contractor bids Upgrade cable guides with roller poppers in Hangar H. In progress – ½ completed Install cattle guard at north gate. Obtaining quotes Airport lease rate study. Requested quote from Aircraft & Aviation Appraisals 10/19 Airport fuel rate study. Rejection of Rate Analysis – airport staff conducted survey Taxiway edge lighting / PAPIs for 1//36 & 11/29. Construction phase start Mid-December Install roller poppers in Hangar I. Planned Projects Obtaining Pesticide Application License to allow for airport staff to spray state regulated chemicals. Replace broken fence along Lakeway Drive. Replace HVAC units in AeroJet Center hangar. Install chain link fence around Tower. Convert lights in Hangars E, F, and G to LED. Convert lights in CTA hangar to LED. Spray seal asphalt pavement at north side of AeroJet Center hangar. Page 18 of 66 Spray seal asphalt pavement at Hangars H, I, and J. Crack seal asphalt pavement at CTA hangar. Install cattle guard at south gate. Install decorative rock around AST and oil recovery tank fences. Accomplishments Rekeyed all locks in the Air Traffic Control Tower (ATCT) for added security and to simplify the number of access keys needed. The locks have not been changed since the ATCT’s opening in 2007. Added a magnetic dry erase whiteboard to the north wall of the Airport Conference Room. Repainted Airport Manager’s Office and Communication Room in Terminal building. Installed rain diverters to tin covered walkway in front of Terminal entrance. Removed vegetation and installed predator wire on fence south of runway 11/29 for wildlife management. Tree and brush removal completed at Genesis. Inspected roof insulation in CTA hangar. No repair needed. Installed timer switches in Hangar I. Installed lending library bookcase in terminal conference room. Inspected door rollers on Genesis hangar. No replacement needed. Installed tv/monitor for use in Airport Conference Room. Installed gun cabinet in maintenance shop for wildlife management. Installed folding wall desk for laptop use with tv/monitor in Airport Conference Room. Replaced 48 skylights on AeroJet Center’s east hangar roof. Repaired leaking roof above Hangar C-4. Replaced HVAC units in CTA hangar. Page 19 of 66 Laid asphalt millings around Runway 36 PAPIs and Runway 11/29 threshold end lights. Poured three concrete dumpster pads. Two at Genesis hangar and one at CTA hangar. Installed network wiring in Airport Conference Room for phone and PC while IT Department procured the equipment. Replace water heaters in CTA hangar. Remove vegetation and install predator wire on fence near Genesis hangar. Replace gutter and dilapidated panels on side of CTA hangar. Repair failed ramp at Genesis hangar. Updated Texas Agriculture Weights & Measures Certificate/License Repave Terminal Drive with new asphalt. Paint CTA hangar. AvFuel Fuel Contract Extension. Tree and brush removal at retention pond drainage area. Page 20 of 66 1337 users online Airport / FBO 100LL $3.63—$6.75 average $4.68 Georgetown Municipal Airport Georgetown, TX FS $5.20 $5.10 GUARANTEED City of Georgetown Terminal SS $3.70 31-Dec-2019 update AeroJet Center FS $5.20 GUARANTEED 14 ESE Taylor Municipal Airport Taylor, TX Taylor Municipal Airport Avfuel SS $3.70 23-Dec-2019 update 18 SSE Austin Executive Airport Austin, TX SS $4.78 FS $5.70 31-Dec-2019 update 18 SW Lago Vista TX - Rusty Allen Airport Lago Vista, TX Lago Vista Airport independent SS $3.63 31-Dec-2019 update 24 N Skylark Field Airport Killeen, TX Flight Line Services Avfuel SS $3.80 23-Dec-2019 update 25 SW Lakeway Airpark Lakeway, TX Lakeway Airpark SS $4.31 20-Dec-2019 update 26 WSW Spicewood Airport Spicewood, TX Spicewood Pilots Association, Inc SS $4.20 01-Jan update Airports Navaids Airspace Fixes Aviation Fuel Hotels iPhone App My AirNav AirNav: Fuel prices near Georgetown Municipal Airport http://airnav.com/fuel/local.html 1 of 3 1/2/2020, 11:48 AM Page 21 of 66 29 S Austin-Bergstrom International Airport Austin, TX FS $6.70 GUARANTEED FS $6.75 01-Jan update FS $6.75 GUARANTEED 29 W Burnet Municipal Airport-Kate Craddock Field Burnet, TX Faulkner's Air Shop Avfuel SS $3.89 FS $4.14 18-Dec-2019 update 32 NNE Draughon-Miller Central Texas Regional Airport Temple, TX General Aviation Terminal SS $3.85 FS $4.23 18-Dec-2019 update 36 E H H Coffield Regional Airport Rockdale, TX City of Rockdale AS $4.10 23-Dec-2019 update 36 WSW Horseshoe Bay Resort Airport Horseshoe Bay, TX Horseshoe Bay Resort Jet Center EPIC FS $6.24 23-Dec-2019 update 37 NW Lampasas Airport Lampasas, TX City of Lampasas (FBO)SS $3.80 GUARANTEED 38 ENE Cameron Municipal Airpark Cameron, TX City of Cameron SS $4.36 GUARANTEED 45 N Gatesville Municipal Airport Gatesville, TX City of Gatesville independent SS $4.36 02-Jan update 47 SE Smithville Crawford Municipal Airport Smithville, TX Fayette Aero LLC Avfuel SS $4.40 18-Dec-2019 update 47 SE Giddings-Lee County Airport Giddings, TX Sills Aviation Services LLC independent SS $4.10 23-Dec-2019 update San Marcos Regional Airport Austin, TX AirNav: Fuel prices near Georgetown Municipal Airport http://airnav.com/fuel/local.html 2 of 3 1/2/2020, 11:48 AM Page 22 of 66 48 SSW SS $4.49 FS $5.49 26-Dec-2019 update 50 S Lockhart Municipal Airport Lockhart, TX Martin & Martin Aviation Avfuel SS $4.60 18-Dec-2019 update Copyright © AirNav, LLC. All rights reserved.Privacy Policy Contact AirNav: Fuel prices near Georgetown Municipal Airport http://airnav.com/fuel/local.html 3 of 3 1/2/2020, 11:48 AM Page 23 of 66 1350 users online Airport / FBO Jet A $2.98—$7.10 average $4.86 Georgetown Municipal Airport Georgetown, TX FS $5.07 $4.97 GUARANTEED AeroJet Center FS $5.10 GUARANTEED 14 ESE Taylor Municipal Airport Taylor, TX Taylor Municipal Airport Avfuel SS $3.05 23-Dec-2019 update 18 SSE Austin Executive Airport Austin, TX FS $5.80 31-Dec-2019 update 24 N Skylark Field Airport Killeen, TX Flight Line Services Avfuel SS $3.70 FS $4.15 23-Dec-2019 update 25 NNW Robert Gray Army Airfield Fort Hood (Killeen), TX Killeen-Fort Hood Regional Airport FS $4.15 24-Apr-2019 update 29 S Austin-Bergstrom International Airport Austin, TX FS $7.10 GUARANTEED FS $6.80 01-Jan update Airports Navaids Airspace Fixes Aviation Fuel Hotels iPhone App My AirNav AirNav: Fuel prices near Georgetown Municipal Airport http://airnav.com/fuel/local.html 1 of 2 1/2/2020, 11:47 AM Page 24 of 66 FS $6.75 GUARANTEED 29 W Burnet Municipal Airport-Kate Craddock Field Burnet, TX Faulkner's Air Shop Avfuel FS $4.63 SS $4.63 18-Dec-2019 update 32 NNE Draughon-Miller Central Texas Regional Airport Temple, TX General Aviation Terminal SS $4.33 FS $4.71 18-Dec-2019 update 36 WSW Horseshoe Bay Resort Airport Horseshoe Bay, TX Horseshoe Bay Resort Jet Center EPIC FS $5.74 23-Dec-2019 update 38 ENE Cameron Municipal Airpark Cameron, TX City of Cameron SS $2.98 GUARANTEED 47 SE Giddings-Lee County Airport Giddings, TX Sills Aviation Services LLC independent SS $3.90 23-Dec-2019 update 48 SSW San Marcos Regional Airport Austin, TX FS $4.81 26-Dec-2019 update Copyright © AirNav, LLC. All rights reserved.Privacy Policy Contact AirNav: Fuel prices near Georgetown Municipal Airport http://airnav.com/fuel/local.html 2 of 2 1/2/2020, 11:47 AM Page 25 of 66 F GTAB Report GTAB MONTHLY REPORT AS OF DECEMBER 31, 2019 Operating revenues include fuel sales, leases, and all other revenue. Through 12/31, these revenues total $918,384, or 23.66% of budget. Fuel is the largest revenue stream in the fund and represents 74.7% of budgeted operating revenues. Through the month, fuel sales total 23.5% of budget. Fuel sales are tracked every month by staff and are part of the Airport’s performance metrics. Lease revenue is the second largest stream of income for the Airport. It represents 23% of budgeted operating revenues. Through the period, lease and rental revenue totals $223,155 or 24.89% of the budget. Occupancy rates continue to be strong. The stated goal per the Airport performance management program is to have occupancy rates over 90%. Over the past 12 months, the Airport has achieved this goal. All other revenue totals $13,404 through this period of the fiscal year. This segment of revenue is comprised of allocated interest, property tax, and miscellaneous revenue. Property tax revenue is budgeted at $40,000. The majority of property tax revenue is typically received in February. Overall, operating revenues are in line with the budget. Operating expenses include personnel costs, airport operations, and fuel for resale. Airport Operations expenses total $199,258 and is comprised of personnel costs and other operational expenses. Personnel related expenses total $127,273, or 25.4% of budget. The City has experienced 7 of 26 pay periods through this period, or 26.9% of total cycles. Other airport operational related expenses include internal service and administrative allocation charges, funding for maintenance, and other expenses like credit card fees and contracts for service. The administrative charges are typically processed monthly. However, at the time of this report, those charges have not been processed due to the workload requirements to close out FY2019. After the close out of FY2019, these charges will be booked monthly. By the end of FY2020, the actual expenses will be at the budgeted amount. Operational expenses total zero through the month. 93% 95%95%96%96%95%97%97%97%97%96%94% 86.00% 88.00% 90.00% 92.00% 94.00% 96.00% 98.00% Occupancy Rate -Strategic Goal #4 Measure #1 Percent Occupied Target 75% 23% 2% FY2020 Budgeted Operating Revenues Fuel and Terminal Sales Leases and Rentals All Other Revenue 14% 11% 7%63% 5% FY2020 Budgeted Operating Expenses Personnel Airport Operations Allocations Fuel Internal Service Charges Page 26 of 66 F GTAB Report Fuel related expenses is comprised of year to date spending and a fuel encumbrance. Year to date spending totals $491,665 through the month. A $2.2 million encumbrance for fuel was established at the beginning of the fiscal year. After accounting for the year to date spending, there is a remaining encumbrance of $1.7 million for fuel expenses in FY2020. Throughout the fiscal year, the encumbrance amount will be reduced as the year to date spend amount increases. Overall, operating expenses in the Airport fund are in line with the budget. Non-operating revenues are budgeted at $750,000 for FY2020. These funds are bond proceeds to fund capital improvement and are planned to be sold in the spring. Year to date actuals total zero. Non-operating expenses total $41,050 through the period. Fund Schedule Development The accounting staff along with the City’s outside independent auditor Weaver and Associates are finalizing the Year- End Audit and Comprehensive Annual Financial Report or CAFR process. Following the completion of the CAFR, staff will update fund schedules with audited fund balances. Currently, the fund balance is only the budgeted figure and not the actual. It is anticipated staff will have that information around the February meeting. Staff will complete a second reading of a CIP Rollforward Amendment to Council in January. Staff has proposed to recognize a positive beginning fund balance adjustment of $189,040. Staff is proposing to rollforward $40,823 for runway rehab design, $150,000 for taxiway edge lighting, and $25,743 for pavement upgrades. Pending the approval of the budget amendment in January, staff will update the fund schedule to reflect the CIP Rollforward Amendment. Later in the year as part of the FY2021 Budget Development Process, Airport staff and the Budget Office will develop year-end projections for FY2020. This occurs in April and May. After those projections are completed, staff will add an additional column to show those figures to the fund schedule and their proximity to budget. Please note in the fund schedule located on the next page year to date expenses + encumbrances = FY2020 Actuals. $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 Oct Nov Dec Fuel Encumbrance Report YTD Spent Encumbrance Fuel Sales Page 27 of 66 F GTAB Report Fund Schedule as of December 31, 2019 600 - Airport FY2020 Budget Beginning Fund Balance 1,262,948 Operating Revenue FY2020 Budget FY2020 Year- to-Date FY2020 Encumbrances FY2020 Actuals % of Budget All Other Revenue 83,000 13,404 - 13,404 16.15% Fuel and Terminal Sales 2,901,500 681,825 - 681,825 23.50% Leases and Rentals 896,500 223,155 - 223,155 24.89% Operating Revenue Total 3,881,000 918,384 - 918,384 23.66% Operating Expense FY2020 Budget FY2020 Year-to- Date FY2020 Encumbrances FY2020 Actuals % of Budget Airport Operations 1,334,425 192,813 6,445 199,258 14.93% Fuel 2,270,000 491,665 1,708,335 2,200,000 96.92% Transfer Out - - - - 0.00% Operating Expense Total 3,604,425 684,478 1,714,780 2,399,258 66.56% FY2020 Budget Available Operating Fund Balance 1,539,523 Non-Operating Revenue FY2020 Budget FY2020 YTD Actuals FY2020 Encumbrances FY2020 Actuals % of Budget Bond Proceeds 750,000 - - - 0.00% Grants - - - - 0.00% All Other Revenue - - - - 0.00% Non-Operating Revenue Total 750,000 - - - 0.00% Non-Operating Expense FY2020 Budget FY2020 YTD Actuals FY2020 YTD Encumbrances FY2020 Actuals % of Budget Airport Operations 35,000 - - - 0.00% Capital 867,000 11,310 29,740 41,050 4.73% Debt Service 161,420 - - - 0.00% Grand Total 1,063,420 11,310 29,740 41,050 3.86% FY2020 Budget Available Non-Operating Fund Balance 1,226,103 FY2020 Budget Ending Fund Balance 1,226,103 CAFR Adjustment - Contingency 256,021 Debt Service Reserve 143,431 Available Fund Balance 826,651 FY2020 Actuals Page 28 of 66 City of Georgetown, Texas Transportation Advisory Board January 10, 2020 S UB J E C T: January 2020 G TAB Updates - Wesley Wright, P.E., S ystems Engineering Direc tor/Mic hael Hallmark, C I P Manager. IT E M S UMMARY: J anuary 2020 GTAB Updates Cover S heet F M 971 - Realignment at Austin Avenue: T xDO T review from dis tric t office met 5-21 on 90% plans Klotz submitted 100 % plans in Augus t. Environmental complete and submitted. S cheduled engineering completion 2019 P ursuing one parc el on P rojec t. P arc el has been sent to condemnation, possession expected summer 2019. Northwest Blvd: P roject to begin at R ivery/Northwes t traffic c ircle 1-6-2020 Rivery Blvd Extension: Initial phase complete added turn lane cons truction to begin January 2020 E B Williams @ Rivery Turn Lane P re-cons truction meeting held on November 14th. All utilities that required reloc ation are complete. Joe Bland plans to start on the week of Jan. 6th 2020 So uthwest B ypass (R M 2243 to I H 35) Phase 1: C omplete S outhwest Bypass (R M 2243 to IH 35) Phase 2: F irs t cours e paving 90 % c omplete Bridge c omplete P roject c ompletion sc heduled F irst quarter 2020 Rock Water Quality P ond Improvements: C ontractor have poured the pond floor and walls. Limestone blocks are s cheduled for delivery next week. C ontractor has begun working to exc avate and ins tall bas e lifts for parking s ection. Old Town “Northeast” S idewalk: C ontractor has ins talled mos t of the s idewalk along 7th from Myrtle to C ollege and Holly towards the I.O .O .F c emetery. C ontrac tor has als o ins talled s idewalk along C ollege, As h, 8th and Walnut. C ontractor will work to c omplete installation of thos e areas and then begin working on required conduit for utility relocations along 7th between Walnut and Holly. S hell S idewalk Improvements: Bid O pening held on 10-29-19. G TAB approved on 11-8-19, C ity C ouncil approved on 11/26/19. C ontracts are being sent to the c ontractor to be exec uted. Page 29 of 66 17th S t. C D B G Sidewalk: C ontractor has ins talled s idewalk along 17th s treet from F orres t to Hart S treet. C ontractor will return January 6th to work on completing the remainder of the project. Bus S helters are ordered end of November and have a 12 week lead time 17th S treet Rehab P re-con held on Dec ember 19th. C ontractor estimates s tart date to be January 20th. C ontrac tor to provide phasing and s chedule for 17th street for resident notifications. 2018 Curb & Gutter To be c onstruc ted with 17th S treet rehab. P re-con held on Dec ember 19th. C ontractor estimates s tart date to be January 20th. C ontractor to provide phas ing and sc hedule for 17th s treet for res ident notific ations . F IN AN C IAL IMPAC T: n/a S UB MIT T E D B Y: Wesley Wright, P.E., S ystems Engineering Direc tor/Mic hael Hallmark, C I P Manager. AT TAC H ME N T S: Description Type January 2020 GTAB Updates Pres entation Page 30 of 66 January 2020 GTAB Updates Cover Sheet FM 971 - Realignment at Austin Avenue: TxDOT review from district office met 5-21 on 90% plans Klotz submitted 100 % plans in August. Environmental complete and submitted. Scheduled engineering completion 2019 Pursuing one parcel on Project. Parcel has been sent to condemnation, possession expected summer 2019. Northwest Blvd: Project to begin at Rivery/Northwest traffic circle 1-6-2020 Rivery Blvd Extension: Initial phase complete added turn lane construction to begin January 2020 EB Williams @ Rivery Turn Lane Pre-construction meeting held on November 14th. All utilities that required relocation are complete. Joe Bland plans to start on the week of Jan. 6th 2020 Southwest Bypass (RM 2243 to IH 35) Phase 1: Complete Southwest Bypass (RM 2243 to IH 35) Phase 2: First course paving 90 % complete Bridge complete Project completion scheduled First quarter 2020 Rock Water Quality Pond Improvements: Contractor have poured the pond floor and walls. Limestone blocks are scheduled for delivery next week. Contractor has begun working to excavate and install base lifts for parking section. Old Town “Northeast” Sidewalk: Contractor has installed most of the sidewalk along 7th from Myrtle to College and Holly towards the I.O.O.F cemetery. Contractor has also installed sidewalk along College, Ash, 8th and Walnut. Contractor will work to complete installation of those areas and then begin working on required conduit for utility relocations along 7th between Walnut and Holly. Shell Sidewalk Improvements: Bid Opening held on 10-29-19. GTAB approved on 11-8-19, City Council approved on 11/26/19. Contracts are being sent to the contractor to be executed. Page 31 of 66 17th St. CDBG Sidewalk: Contractor has installed sidewalk along 17th street from Forrest to Hart Street. Contractor will return January 6th to work on completing the remainder of the project. Bus Shelters are ordered end of November and have a 12 week lead time 17th Street Rehab Pre-con held on December 19th. Contractor estimates start date to be January 20th. Contractor to provide phasing and schedule for 17th street for resident notifications. 2018 Curb & Gutter To be constructed with 17th Street rehab. Pre-con held on December 19th. Contractor estimates start date to be January 20th. Contractor to provide phasing and schedule for 17th street for resident notifications. Page 32 of 66 FM 971 at Austin Avenue Realignment Intersection Improvements Project No. 1BZ TIP No. AG Unchanged – January 2020 Project Description Design and preparation of final plans, specifications and estimates (PS&E) for the widening and realignment of FM 971 at Austin Avenue, eastward to Gann Street. Purpose To provide a new alignment consistent with the alignment of the proposed Northwest Boulevard Bridge over IH 35; to allow a feasible, alternate route from the west side of I 35 to Austin Avenue, to Georgetown High School, to San Gabriel Park and a more direct route to SH 130. Project Managers Joel Weaver Engineer Klotz Associates, Inc. Element Status / Issues Design TxDOT review from district office met 5-21 on 90% plans Klotz submited 100 % plans in August. Environmental complete and submitted. Scheduled engineering completion 2019 Environmental/ Archeological TBD Rights of Way Pursuing one parcel on Project. Parcel has been sent to condemnation, possession expected Summer 2019. Utility Relocations TBD Construction Utility relocation to begin first quarter 2020 Other Issues AFA with TxDOT complete. Page 33 of 66 Northwest Boulevard (Fontana Drive to Austin Avenue) Project No. 5QX TIP No. AF January 2020 Project Description Construction of overpass and surface roads to connect Northwest Boulevard with Austin Avenue and FM 971. Purpose This project will relieve congestion at the Austin Avenue/Williams Drive intersection and provide a more direct access from the west side of IH 35 corridor to Georgetown High School and SH 130 via FM 971. Project Manager Joel Weaver and Wesley Wright, P.E. Engineer Klotz Associates Element Status / Issues Design Design Complete Environmental/ Archeological Complete Rights of Way ROW Documents are being finalized. All offers have been made. 8 Parcels required. 5 acquired, 1 in closing, 2 in condemnation. Utility Relocations TBD Construction Project to begin at Rivery/Northwest traffic circle 1-6-2020 Other Issues Page 34 of 66 Rivery Boulevard Extension (Williams Drive to Northwest Boulevard @ Fontana Drive) Project No. 5RM TIP No. AD January 2020 Project Description Develop the Rights-of-Way Map, acquire ROW, address potential environmental issues and complete construction plans specifications and estimate (PS&E) for the extension of Rivery Boulevard from Williams Drive to Northwest Boulevard at Fontana Drive in anticipation of future funding availability. Purpose To provide a route between Williams Drive and Northwest Boulevard serving the Gateway area, providing an alternate route from Williams Drive to the future Northwest Boulevard Bridge over IH 35, to provide a route between the hotels in the Gateway area and the proposed Conference Center near Rivery Boulevard and Wolf Ranch Parkway. Project Manager Travis Baird, Joel Weaver, and Wesley Wright, P.E. Engineer Kasberg Patrick and Associates Element Status / Issues Design Complete Environmental/ Archeology Complete Rights of Way Offers have been made on 22 parcels, and 20 have closed. Environmental assessment complete on 11 parcels in preparation for demolition. Condemnation hearings completed on 2 parcels, working toward final resolution of matter. Total Parcels: 22 Appraised: 22 Offers: 22 Acquired: 20 Closing pending: 0 Condemnation: 2 Utility Relocations TBD Construction Initial phase complete added turn lane construction to begin January 2020 Other Issues Page 35 of 66 Right Turn Lane EB Williams Driver @ Rivery Blvd Project No. 5RP TIP No. None Unchanged – January 2020 Project Description Develop the Plans, Specifications and Estimate for roadway improvements necessitated by the development for the Summit at Rivery. Purpose To provide improved traffic flow into the Summit at Rivery hotel and conference center from Williams Drive Project Manager Joel Weaver, Chris Pousson and Wesley Wright, P.E. Engineer M&S Engineering, LLC Element Status / Issues Design EB Williams @ Rivery turn lane design complete. TCEQ WPAP approval received. Easements/ROW contracts have been signed, Closing scheduled for June 28th. Change Order for Joe Bland approved. PO has been created. Environmental /Archeology TBD Rights of Way All easements acquired. Total Parcels: 3 Appraised: 3 Offers: 3 Acquired: 3 Closing pending: 0 Condemnation: 0 Utility Relocations Atmos to relocate 1 – 3” line - completed Bid Phase TBD Construction Pre-construction meeting held on November 14th. All utilities that required relocation are complete. Joe Bland plans to start on the week of Jan. 6th. Other Issues TBD Page 36 of 66 Southwest Bypass Project (RM 2243 to IH 35) Project No. 1CA Project No. BK Unchanged – January 2020 Project Description Develop PS&E for Southwest Bypass from Leander Road (RM 2243) to IH 35 in the ultimate configuration for construction of approximately 1.5 miles of interim 2-lane roadway from Leander Road (RM 2243) to its intersection with the existing Inner Loop underpass at IH 35. Purpose To extend an interim portion of the SH 29 Bypass, filling in between Leander Road (RM 2243) to IH 35 Southbound Frontage Road. Project Manager Williamson County City Contact: Ed Polasek, AICP Engineer HDR, Inc. Element Status / Issues Williamson County Project Status (Southwest Bypass (RM 2243 to IH 35) Phase 1 – WPAP for phase 1 approved. On site tasks: Phase 1 o Complete Southwest Bypass (RM 2243 to IH 35) Phase 2 – First course paving 90 % complete Bridge complete Project completion First quarter 2020 Rights of Way Complete Other Issues Page 37 of 66 Rock Water Quality Pond Improvements Project No. 1EC TIP No. None January 2020 Project Description Design and preparation of final plans, specifications and estimates (PS&E) and construction administration for WPAP modifications and rehabilitation of the Rock Water Quality Pond. Purpose To improve the water quality treatment and capacity for the downtown overlay district. Project Managers Michael Hallmark, Chris Pousson Engineer Steger & Bizzell Element Status / Issues Design Design 100%. WPAP modifications defined and GA is being included into the TCEQ application. WPAP approval has been received from TCEQ Environmental/ Archeological GA is complete Rights of Way N/A Utility Relocations none Bid Phase Contractor have poured the pond floor and walls. Limestone blocks are scheduled for delivery next week. Contractor has begun working to excavate and install base lifts for parking section. Construction TBD Other Issues Page 38 of 66 Citywide Sidewalk Improvements Project Old Town Northeast Sidewalks Project No. 1EF TIP No. None January 2020 Project Description The proposed project consists of the rehabilitation and installation of pedestrian facilities along several streets in northeast “Old Town”. Various methods of rehabilitating existing non-compliant sidewalks will be considered. This project requires coordination with TCEQ and TDLR and all proposed pedestrian elements will be ADA compliant with the Texas Accessibility Standards (TAS). Purpose To provide ADA/TDLR compliant sidewalks and ramps identified in the 2015 Sidewalk Master Plan. Project Managers Nat Waggoner, AICP, PMP®, Chris Pousson Engineer Steger Bizzell Element Status / Issues Design Finalizing design, received TCEQ WPAP approval. Final review of design and contract specifications are underway. Environmental/ Archeological TBD Rights of Way / Easements All easements needed have been obtained. Utility Relocations Relocate Frontier, Sudden link and COG Electric overhead. Construction Contractor has installed most of the sidewalk along 7th from Myrtle to College and Holly towards the I.O.O.F cemetery. Contractor has also installed sidewalk along College, Ash, 8th and Walnut. Contractor will work to complete installation of those areas and then begin working on required conduit for utility relocations along 7th between Walnut and Holly. Other Issues Page 39 of 66 Shell Road Sidewalk Improvements Project No. TIP No. None January 2020 Project Description The proposed project consists of the installation of pedestrian facilities along Shell Road from Sequoia Spur to Bellaire Dr. This project requires coordination with TCEQ and TDLR and all proposed pedestrian elements will be ADA compliant with the Texas Accessibility Standards (TAS). Purpose To provide ADA/TDLR compliant sidewalks and ramps to eliminate sidewalk gaps for pedestrian mobility. Project Managers Chris Pousson Engineer KPA Element Status / Issues Design 95% design set to be reviewed. Environmental/ Archeological TBD Rights of Way / Easements 1 easement secured at Shell Road and Sequoia Spur. Utility Relocations TBD Construction Bid Opening held on 10-29-19. GTAB approved on 11-8-19, City Council approved on 11/26/19. Contracts are being sent to the contractor to be executed. Other Issues TBD Page 40 of 66 17th St CDBG Sidewalks (Railroad to Forest St) Project No. 9AZ TIP No. January 2020 Project Description Construction of new sidewalk along 17th St from Railroad to Forest St. Improving the two GoGeo bus stops on that route. Purpose This project will improve the pedestrian route connecting existing low income housing to important community services and destinations. Project Manager Chris Logan Engineer KPA Element Status / Issues Design Task order is fully executed for the engineering services. Design underway • Survey is complete, working on preliminary alignment • Final Design – complete by early July • Bidding – Complete by mid August Environmental/ Archeological Complete Rights of Way Working on 90% plans. Survey identified some ROW lines that need cleaning up at the Rail Apts. Utility Relocations TBD Construction Contractor has installed sidewalk along 17th street from Forrest to Hart Street. Contractor will return January 6th to work on completing the remainder of the project. Bus Shelters are ordered end of November and have a 12 week lead time Other Issues Page 41 of 66 17th Street Rehabilitation Project No. 1CE TIP No. None January 2020 Project Description This project consist of the rehabilitation of 17th street from Austin Ave to Church Street. This project will include replacing and upgrading the existing water line in the project area, new curb and gutter and full rehabilitation of the street. Project Manager Chris Pousson Engineer/Engineers KPA Element Status / Issues Design Complete Environmental/ Archeological N/A Rights of Way All work will remain in existing ROW Utility Relocations N/A Bid Phase Pre-con held on December 19th. Contractor estimates start date to be January 20th. Contractor to provide phasing and schedule for 17th street for resident notifications. Construction Other Issues Page 42 of 66 2018 Curb and Gutter Project No. 5AL TIP No. None January 2020 Project Description Design and preparation of final plans, specifications and estimates (PS&E) and construction administration for curb and gutter replacements on 20th street, 19 ½ street, Myrtle Street, 16th street, 17 ½ street and Elm Street. Purpose This project consists of removing and replacing old curb and gutter that do not properly drain storm water and prematurely damage streets. Project Managers Chris Pousson Engineer KPA Element Status / Issues Design 100% Complete. Environmental/ Archeological N/A Rights of Way N/A Utility Relocations N/A Bid Phase To be constructed with 17th Street rehab. Pre-con held on December 19th. Contractor estimates start date to be January 20th. Contractor to provide phasing and schedule for 17th street for resident notifications. Construction Other Issues Page 43 of 66 City of Georgetown, Texas Transportation Advisory Board January 10, 2020 S UB J E C T: An explanation of the new G TAB financial reports. - P aul Diaz, Budget Manager IT E M S UMMARY: F IN AN C IAL IMPAC T: N/A S UB MIT T E D B Y: AT TAC H ME N T S: Description Type Financial Presentation Backup Material Page 44 of 66 FY2020 Annual Budget GTAB Budget Report Page 45 of 66 FY2020 Annual Budget Goals •Easy to understand •Aligns with other financial reporting •Gives context of where we are at in the budget process Page 46 of 66 FY2020 Annual Budget Process •After the first of the month, we pulled via SQL the monthly financials from InCode •InCode is our current system. Staff is currently working to implement Workday. •Workday Phase II is anticipated to go live in the Spring and will replace InCode. •The InCode Data populates a formatted Excel file and is presented to the Board. (Same for all boards). Page 47 of 66 FY2020 Annual Budget Reporting •Present the numbers along with a narrative/context. •Provide a variance analysis. •Explain where we are at in the Budget process. Page 48 of 66 FY2020 Annual Budget The Budget Process Oct 1: Start of the Fiscal Year and Opening of Encumbrances and P.O.s Dec/Jan: Rollforward Amendments and Prior Year Close (CAFR) April /May: Mid Year Amendments, Year- End Projections, Budget Requests Summer: Fund schedule development and Council presentations Sept: Adoption of the New Budget Page 49 of 66 FY2020 Annual Budget Airport Financials •Enterprise Fund –The Airport Fund is a self-supporting enterprise funded through user charges. This fund accounts for all of the charges including personnel, operations, fuel costs, capital improvement, contingency, and debt service requirements at the Airport. •Enterprise Funds have operating and non- operating revenues and expenses Page 50 of 66 FY2020 Annual Budget Types of Revenues and Expenses •Operating Revenues –Fuel, Leases, Property Tax, and interest. •Operating Expenses –Fuel, Personnel, and operational expenses •Internal Service Fund (ISF) allocations and Administrative allocations. •Non-operating Revenues –Bond Proceeds •Non-operating Expenses –Capital Improvement and Debt Service. Page 51 of 66 FY2020 Annual Budget Page 52 of 66 FY2020 Annual Budget Questions Page 53 of 66 City of Georgetown, Texas Transportation Advisory Board January 10, 2020 S UB J E C T: C onsideration and pos s ible ac tion to approve the Minutes from the November 8, 2019 Meeting. -- Emily Koontz - Board Liais on IT E M S UMMARY: F IN AN C IAL IMPAC T: NO NE S UB MIT T E D B Y: Emily Koontz - Board Liais on AT TAC H ME N T S: Description Type Minutes Nov. 8, 2019 Backup Material Page 54 of 66 Minutes of the Meeting of the Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas November 8, 2019 The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participation at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City at least three (3) days prior to the scheduled meeting date, at (512)930-3652 or City Hall at 113 East 8th Street for additional information: TTY users route through Relay Texas at 711. Board Members Present: Ron Bindas – Board Chair, Dan Jones, Ge orge Brown, Doug Noble, Ercel Brashear, Robert Redoutey, Board Members Absent: Rachael Jonrowe, Sheila Mills Staff Present: Wes Wright, Ray Miller, Emily Koontz, Joseph Carney, David Morgan, Wayne Reed, Tristan Whitmire, Christi Rawls Others Present: Carl Norris-ACC, John Milford-ACC, Wendy Dew – ACC, Terry Reed – ACC, John Mutchler – Garver, Lucra Murgua – Garver, Michael Newman - KPA Regular Session A. Call to Order: Meeting called to order by Chairperson Ron Bindas at 10:00am Georgetown Transportation Advisory Board may, at any time, recess the Regular Session to Convene an Executive Session at the request of the Chair, a Board Member, The City Manager, Assistant City Manager, General Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. B. Introduction of Board Members and Visitors: All board members, visitors, and staff were introduced. C. Updates to various planning initiatives by CAMPO and TxDOT transportation improvement projects as wells as an update on GoGeo Operations. Ray Miller gave updates. All updates included in the packet. Noble asked and Miller replied that the ridership just counts the trips, not people. Brashear asked and Miller responded that the ridership numbers are currently at about 50% of the original figure the Council set up to determine the project was viable. D. Discussion regarding the Airport Monthly Update and Project Time Lines - Joseph A. Carney, C.M., Airport Manager and Ray Miller, Acting Director of Public Works. Joseph Carney gave updates. All updates included in the packet. Bindas asked and Carney replied that this will be the new format for airport monthly reports from now on. Noble asked and Carney replied that the new maintenance building will be a brand new building and that it is FAA regulations to have a security fence around the airport. Citizens Wishing to Address the Board: The following people with the Airport Concerned Citizens (ACC) signed up to speak to the Board on Item E: Page 55 of 66 Carl Norris – 6 minutes (extra 3 minutes donated by John Milford) – Statement attached to minutes. Wendy Dew – 6 minutes (extra 3 minutes donated by Terry Reed) – Statement attached to minutes. E. November 2019 GTAB Updates - Wesley Wright, P.E., Systems Engineering Director/Michael Hallmark, CIP Manager. Wesley Wright gave updates. All updates included in the packet. Bindas asked and Wright responded that Northwest Bridge is moving – the city moved their lines and our waiting on some poles, but some construction should begin before the holidays. Legislative Regular Agenda F. Consideration and possible approval of the Minutes from the October 11, 2019 Meeting – Emily Koontz – Board Liaison. MOTION by Brashear, second by Brown to approve the minutes. APPROVED 6-0-2 (Mills, and Jonrowe – absent) G. Consideration and possible recommendation to award a contract to Patin Construction, LLC of Taylor, Texas for the construction of the Shell Road Sidewalk Improvement project in the amount of $229,825.00 – Wesley Wright, P.E., Systems Engineering Director/Michael Hallmark, CIP Manager. MOTION by Brown, second by Noble. APPROVED 6-0-2 (Mills, and Jonrowe – absent) H. Consideration and possible recommendation to approve Task Order KPA-20-004 with Kasberg, Patrick & Associates, LP of Georgetown, Texas, for professional services related to the Lakeway and Williams Drive Intersection improvements in the amount of $252,450.00. – Wesley Wright, P.E., Systems Engineering Director/Michael Hallmark, CIP Manager. The intent with this project is to improve the intersection with turning lanes to improve the flow of traffic. Brashear asked and Wright responded that this item is for design only. Bindas asked and Wright responded that the next item on the Williamson Drive Corridor Plan will be the access study. MOTION by Brashear, second by Brown. APPROVED 6-0-2 (Mills, and Jonrowe – absent) I. Consideration and possible recommendation to approve the City of Georgetown’s Bicycle Master Plan. – Ray Miller, Director of Public Works. Presentation included in the packet. Bindas asked and Miller replied that on Williamson there would be a buffered bike lane. Brashear asked and Miller replied that the cost does not include renovating pavement, but Miller also stated that the projected costs could decrease as parts get merged into other projects. MOTION by Brashear, second by Redoutey. APPROVED 6-0-2 (Mills, and Jonrowe – absent) Adjournment Motion by Brashear, second by Noble. APPROVED 6-0-2 (Mills, and Jonrowe – absent) Meeting was Adjourned at 11:09 AM Page 56 of 66 Approved: Attested: ___________________________ __________________________ Ronald Bindas - Chair Dan Jones – Secretary _________________________________ Emily Koontz – GTAB Board Liaison GTAB STATEMENT NOVEMBER 8, 2019 AGENDA ITEM “D” AIRPORT MONTHLY REPORT Good morning Mr. Chairman, and members of the GTAB. My name is Hugh C. Norris, Jr. My residence is 4400 Luna Trail, Georgetown, Texas. I am a member of the Airport Concerned Citizens (ACC), a group of over 100 city households. My comments this morning on behalf of the ACC continue the four ACC statements from August 9th through Ms. Dew's statement this morning focused on our ACC demands for a professional study showing how the Georgetown Municipal Airport (GTU) can be seamlessly relocated to a safe, superior, and protected site at no cost to current taxpayers. When the old Airport Advisory Board developed without critical public participation the 1980 GTU Airport Master Plan, the scientific knowledge of the EARZ, the Edwards Aquifer, and mapping of both had not been developed to their extent today. Now we know different. If a GTU adjacent property had been prior developed for use as a livestock feedlot/packing and rendering plant or a munitions or hazardous materials production plant and been previously grandfathered into the city during that time, the city leaders would have taken notice and pressed by public objections for its relocation long before now. Because the GTU is an airport, with recognized value to the overall local economy and public official's concealment of its hazards from the ground dwelling public, our city leaders have resisted recommendations for its relocation to a safe, superior site. The ACC September 13th statement described historical actions leading to the legislature's statue requiring TxDOT to provide a State Airport for Central Texas and the agency's professional study to determine needs for such an airport. That 2003 20 year study showed minimum requirements to the year 2023 as 750 acres, a runway minimum of 7,000 ft and cost of $59 Million. Our area has experienced a surge in unexpected added growth and aviation needs since 2003 with more on the way. City, TxDOT and FAA officials have been working for the past near 30 years to make that state statute fit the GTU. Trying to fit those 10 pounds of need into the 3 pound GTU bag will politically tear this city apart. Seamless relocation of the GTU is the only sane political alternative. A variety of relocation models are available for study by a joint venture of professionals. The most favored by ACC is an "Airport Authority" recommended by CH2MHill, Inc. in its 2013 GTU "Business Case Analysis". Why? Because an airport authority can be legislatively created and protected to operate outside the city limits, entirely off the EARZ, with access to key Page 57 of 66 roadways, and by a board of directors under city control. The model most favored is a modified type of the Ft. Worth Alliance Airport (AFW). The AFW is a product of a partnership between a private land owner, the City of Ft. Worth and FAA. A similar airport developed by Georgetown leadership and financing would provide all Reliever Airport services envisioned by the legislature for ABIA and Central Texas of a vast array of flight services, charter passenger, air cargo, corporate and government aviation to serve the entire region. In lieu of destruction of city neighborhoods, this regional Reliever Airport could provide runways of 8 to 10,000 ft with strength for regional aviation needs, relocation of existing GTU FBO's, protection from non compatible land uses, safe flight rules, provisions for adjacent private land development, utilities, connecting roadways, and taxes for appropriate entities. As previously described, the ultra-upscale highest and best land use retail value of GTU property is in excess of $100 Million. Moreover, based on the 164 acres Wolf Lakes Village projected 2050 taxable value, developed GTU's taxable property valuation could exceed $6 Billion. Targeted Certificates of Obligation to developed GTU ultra-upscale properties even under today's tax rate would exceed $25 Million per year. In addition, the city could ensure to prospective purchasing site developers extension of needed utilities, off-site improvements, and a TIRZ for all public facilities required for construction of GTU properties. It is important for the city's planning purposes that prior to the end of this calendar year the City Council establish a Blue Ribbon Committee charged with implementing a professional study showing how the GTU can be seamlessly relocated at no cost to existing taxpayers. Let's work together to create a safer, superior, GTU for the health, safety, and environment of our Central Texas region and protect our "City of Excellence". Mr. Chairman, this board must recommend to the city council to act on this stated need immediately. Questions and comments are requested from the board GTAB MEETING - NOVEMBER 08, 2019 Good morning Mr. Chairman, and members of the GTAB. My name is Wendy Dew. My residence is 30109 Spyglass Circle, Georgetown, Texas. I am a member of the Airport Concerned Citizens (ACC). My comments address ACC demands for a professional study showing how our airport can be seamlessly relocated at no cost to existing taxpayers. As a citizen and taxpayer of Georgetown, I am a co-owner of the airport unlike TxDOT and FAA who behave as if they own it. In its current location approved by our leaders for permanent placement in the heart of our planned city rapidly growing to 200,000, it remains a hazardous threat to the health, lives and properties of our citizens, the esteem of our future city and a regional hazard. It's inevitable expansion with the city's growth will result in unacceptable operations, extended runways, destruction of existing neighborhoods and will politically tear this city apart. Other cities facing similar situations have relocated their airports. Near examples are Temple, and Austin. Others exist across the nation such as St. George Airport that I use when visiting Utah family. These examples show that FAA not only approves airport relocations to safer, superior sites, but in some cases will provided grants to assist relocation and in all cases has continued grants for the new location. What this city desperately needs is an airport relocation plan. This board has the authority to make a recommendation for such a plan to City Council. Page 58 of 66 We are all familiar with the concept of trading the value of a property for another by written agreements. This can be done for the seamless relocation of the airport to a safe, superior site at no cost to existing taxpayers. We need a plan developed by professionals. In this case, our professionals must be experts in FAA airport design and regulations, negotiations and document preparations with private owners and governmental units, and highest and best use land conceptions, land sales and closings. One won't find these and other areas of expertise in one firm. If I were in charge of a Blue Ribbon Committee for the plan and its mission as stated, I would demand a planning agreement between the city and a single joint venture of professional firms and individuals with one firm in charge selected on basis of demonstrated expertise in joint venture management to fully implement the study's mission. Our airport has tremendous highest and best land use redeveloped value. The property is in the planned heart of our city, three miles from Court House Square and Old Town, and within the fastest growing metro-area in the nation. It has ready access to IH-35, SH 130, the Sheraton Hotel and Conference Center, major city roadways, and other highways. It is surrounded by utilities, quality schools, and is leveled and drained for rapid development. Current developments such as the Rivery, Wolf Ranch Center, Wolf Lakes Village and development of the old Mueller Airport property demonstrate its best use would be as the financial and business center for Georgetown including up-scale shopping, restaurants, and residential housing. Our ACC August 9, 2019 statement outlined six tools or issues readily available for use by a selected professional joint venture consultant team for the study. There are others. The City Council routinely funds projects for excess budgeted revenues, over $1 Million for Austin Ave. Bridges alternatives, city offices, other federal funded projects including a recent $390,000 cost share for a bus line few folks ride. This study is vital for the future of our city and region. Mr. Chairman, this board has the responsibility of its appointed public service members to recommend to the City Council that it establish, prior to the end of this calendar year, a Blue Ribbon Committee to implement this vitally needed study. Comments and questions to me would be appreciated. Page 59 of 66 City of Georgetown, Texas Transportation Advisory Board January 10, 2020 S UB J E C T: C onsideration and pos s ible rec ommendation for approval of Air Traffic C ontrol Tower O perations Agreement between FAA and G eorgetown Munic ipal Airport. Joseph A. C arney, C .M., Airport Manager and R ay Miller, P ublic Works Director IT E M S UMMARY: T he F ederal Aviation Administration (FAA) is renewing the Tower O perating Agreement (TO A) for eac h s ponsor-owned FAA C ontract Tower (F C T ). T his actin is to ens ure that we are in c omplianc e with c urrent FAA policies and directives, and to standardize and clarify the conditions under which FAA will provide air traffic c ontrol services at s ponsor-owned F C Ts. T he Airport O wner s hall provide and continually maintain, at no expens e to the FAA, all utilities and s ervic es , inc luding but not limited to: heating, air c onditioning, elec tric al, water, gas , s ewer, janitorial (to inc lude washing tower cab windows and s hades, interior and exterior, when necessary), and the sec urity s ervic es necessary for the ongoing operation of Air Traffic C ontrol (AT C ) service. T he FAA shall provide c ontract personnel to operate the Airport Air Traffic C ontrol S ys tem. O perations Agreement has been reviewed by the C ity Attorney's O ffic e. S TAF F R E C O MME N D AT IO N S taff R ecommends approval of this agreement. F IN AN C IAL IMPAC T: N/A S UB MIT T E D B Y: Jos eph A. C arney C .M., Airport Manager AT TAC H ME N T S: Description Type ATC Tower Operations Agreement Backup Material Page 60 of 66 1 AIR TRAFFIC CONTROL TOWER OPERATIONS AGREEMENT BETWEEN FEDERAL AVIATION ADMINISTRATION (FAA) AND CITY OF GEROGETOWN, TEXAS I. PARTIES This Air Traffic Control Tower Operations Agreement (TOA) (hereinafter “Agreement”), is hereby made and entered into this ______ day of ______, 20___ by and between the Federal Aviation Administration (“FAA”) and the City of Georgetown, Texas (“Airport Sponsor”) (collectively known as the “Parties”). II. SCOPE The purpose of this Memorandum of Understanding (MOU) between the FAA and the Airport Sponsor is to set forth the terms under which the FAA will provide air traffic control (ATC) services to the Airport Sponsor at (Insert Name of Airport) (“Airport”), located in (Insert City, Insert State). This Agreement replaces and supersedes any prior TOA signed by the parties. III. ROLES AND RESPONSIBILITIES OF THE PARTIES A. Roles and responsibilities of the FAA. The FAA shall provide ATC services at the Airport, by way of a contractual agreement between the FAA and an air traffic control services provider of the FAA’s choice, in accordance with standards established by the FAA, subject to the availability of funds. The tower hours of operation will be (0700 - 2200). The FAA reserves the right to adjust those hours in accordance with applicable FAA standards, regulations and policy. The FAA/ATC contractor will collect hourly and daily traffic count data during tower operating hours. The FAA will maintain all FAA-owned equipment installed in the tower. The FAA will conduct annual occupational safety and health inspections, for any FAA Contract Tower (FCT) that is an FAA employee’s duty station. Page 61 of 66 2 The FAA will conduct periodic security inspections based upon the criteria identified in FAA Order 1600.69, as may be amended. Relevant portions of the Order will be provided to Airport Sponsors. (A Signed Non-Disclosure Agreement (NDA) will be required to receive a copy of the Order.) B. Roles and responsibilities of the Airport Sponsor. The Airport Sponsor shall provide and maintain, at no expense to the FAA, an Airport Traffic Control Tower (ATCT) that meets all applicable state and local codes, standards and regulations. In the absence of applicable state and local codes, standards, and regulations, the Airport Sponsor shall provide and maintain, at no expense to the FAA, an Airport Traffic Control Tower (ATCT) that meets all applicable Federal codes, standards and regulations. The Airport Sponsor shall provide, maintain, and replace, at no expense to the FAA, all non-FAA-owned tower equipment required by the Minimum Equipment and Facilities List (MEL) (JO 7210.78 Appendix A). The Airport Sponsor shall provide and continually maintain all utilities and services, including but not limited to: heating, air conditioning, electrical, water, gas and sewer. The Airport Sponsor shall maintain janitorial services (to include washing tower cab windows and shades, interior and exterior, when necessary). The Airport Sponsor shall be responsible for the proper and continued functioning of all equipment that the FAA determines is necessary for ATC operations, including that which cannot be placed in operation or otherwise controlled from the ATCT building or that is not otherwise within the control of the FAA, its agents, representatives or contractors. Examples include, but are not limited to airport lighting, windsock, obstruction lights, rotating beacon, etc. The Airport Sponsor is responsible for ensuring security and controlled access to the tower is established and maintained in accordance with FAA Order 1600.69, as may be amended. Relevant portions of the Order will be provided to Airport Sponsors. (A Signed NDA will be required to receive a copy of the Order.) The Airport Sponsor agrees to enter into a Letter of Agreement (LOA) with the ATC service provider’s local representative specifically for the purpose of providing an airport point of contact and procedures to follow to ensure a timely response to requests concerning equipment, security or building problems. In accordance with FAA Order JO 7210.3, as revised, other Letters of Agreement may be necessary for topics such as airport emergency service, control of vehicular traffic on airport movement areas, operation of airport lighting, local procedures and reporting airport conditions. However, the terms and conditions Page 62 of 66 3 set forth in this Agreement or the FAA Contract Tower (FCT) contract cannot be waived or superseded by such local agreements. IV. BENEFIT/COST RATIOS CONSIDERATION Current procedures require FAA to recalculate benefit/cost ratios periodically to determine the percentage of funds for which the FAA and the airport are responsible. The FAA currently provides full funding for sites with a benefit/cost ratio of 1.0 or greater. Fully funded sites whose benefit/cost ratio decreases to less than 1.0 will be offered the opportunity to participate in the FCT Cost Share Program. V. SUPPLEMENTAL HOURS If the Airport Sponsor requests ATC services outside of FAA approved tower hours of operation, the provision of such additional services shall be at the expense of the Airport Sponsor. These supplemental hours of operation may be achieved through an agreement with the air traffic control services provider, supplemental agreement with the FAA, or by other authorized means. VI. POINTS OF CONTACT Airport Sponsor Joseph A. Carney Airport Manager 500 Terminal Drive Georgetown, TX 78626 FCT Program Implementation Manager Abraham OOmmen FAA, ATO Central Service Center 10101 Hillwood Parkway Rm. 3S-406 Fort Worth, TX 76177 FCT Program Manager Lisa Bush-Caudle Federal Aviation Administration 600 Independence Ave., SW Washington, D.C. 20591 Page 63 of 66 4 VII. CHANGES AND/OR MODIFICATIONS Changes and/or modifications to this Agreement shall be in writing and signed by both parties. The modification shall cite the subject Agreement, and shall state the exact nature of the modification. No oral statement by any person shall be interpreted as modifying or otherwise affecting the terms of this Agreement. VIII. TERMINATION The Airport Sponsor agrees that notwithstanding any other provisions of this TOA, the FAA’s ability to provide contract ATC service is contingent upon the appropriation of adequate funds. If adequate annual appropriations are not provided, the FAA may terminate this Agreement without penalty. In addition to any other termination rights provided by this Agreement, either party may terminate this Agreement at any time prior to its expiration date, with or without cause, and without incurring any liability or obligation to the terminated party (other than payment of amounts due and owing and performance of obligations accrued, in each case on or prior to the termination date) by giving the other party at least Ninety (90) days prior written notice of termination. Upon receipt of a notice of termination, the receiving party shall take immediate steps to stop the accrual of any additional obligations, which might require payment. IX. TERM OF THE AGREEMENT This Agreement shall automatically renew annually on the effective date unless terminated by either of the parties in writing, as provided herein. X. DISPUTES Where possible, disputes will be resolved by informal discussion between the parties. In the event the parties are unable to resolve any disagreement through good faith negotiations, the Director of Operations- Headquarters (AJT-2) will resolve the dispute. The decision of the Director of Operations-Headquarters is not subject to further administrative review and, to the extent permitted by law, is final and binding. XI. INSURANCE The Airport Sponsor shall arrange by insurance or otherwise for the full protection of the Airport Sponsor from and against all liability to third parties arising out of, or related to, the performance of this Agreement to the extent permitted by law. (If necessary, Airport Sponsor may insert a description of any State laws that apply here.) Page 64 of 66 5 XII. LIABILITY The FAA assumes no liability under this Agreement for any losses arising out of any action or inaction by the Airport Sponsor, its employees or contractors, or any third party acting on its behalf. The Airport Sponsor agrees to hold the FAA harmless against an y claim by third persons for injury, death, or property damage arising out of or in connection with the Airport Sponsor’s performance under this Agreement. XIII. LEGAL AUTHORITY This “other transaction” MOU is entered into under the authority of 49 U.S.C. §§ 106 (f)(2)(A) and 106(l) and (m), which authorizes agreements and other transactions on such terms and conditions as the Administrator determines necessary. This MOU is not a Memorandum of Agreement, procurement contract, grant or cooperative agreement. Nothing in this Agreement shall be construed as incorporating by reference or implication any provision of Federal acquisition law or regulation. XIV. CIVIL RIGHTS ACT The Airport Sponsor shall comply with Title VI of the Civil Rights Act of 1964 relating to nondiscrimination in federally assisted programs and, if requested, provide a certification to that effect. XV. PROTECTION OF INFORMATION The parties agree that they shall take appropriate measures to protect proprietary, privileged, or otherwise confidential information that may come into their possession as a result of this MOU. XVI. FUNDING No funds are obligated under this MOU. Each party shall bear the full cost it incurs in performing, managing, and administering its responsibilities under this MOU. XVII. CONSTRUCTION Parties agree to exercise good faith in achieving the goals of this MOU; this means that the Government will adopt and perform the above delineated roles and responsibilities and will provide air traffic control services for the above designated Airport Sponsor at the designated location. The Airport Sponsor also agrees to adopt and perform the above delineated roles and responsibilities. Neither party is authorized or empowered to act on behalf of the other with regard to any matter, and neither party shall be bound by the acts or conduct of the other in connection with any activity under this MOU. This provision shall survive termination of this MOU. The undersigned TOA holder affirms that this MOU is entered knowingly and voluntarily. Page 65 of 66 6 The FAA reserves the right to withdraw FAA funding for ATC services from Airport Sponsors that do not comply with the terms of this agreement. AGREED: Airport Sponsor Federal Aviation Administration BY: _________________________ BY: _______________________ NAME: Dale Ross NAME: ____________________ TITLE: Mayor TITLE: _____________________ DATE: _______________________ DATE: _____________________ Approved As To Form BY: _________________________ NAME: Charlie McNabb TITLE: City Attorney DATE: _______________________ Page 66 of 66