HomeMy WebLinkAboutAgenda_GTAB_01.08.2016Notice of Meeting for the
Georgetown Transportation Advisory Board and the Governing Body
of the City of Georgetown
January 8, 2016 at 10:00 AM
at the GMC Building - 300-1 Industrial Ave., Georgetown, TX 78626
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA).
If you require assistance in participating at a public meeting due to a disability, as defined under the
ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please
contact the City at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City
Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711.
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A Call to Order
The Board may, at any time, recess the Regular Session to convene in Executive Session at the
request of the Chair, a Board Member, the City Manager, Assistant City Manager, General
Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the
Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the
Regular Session that follows.
B Introduction of Visitors
C Industry/CAMPO/TXDOT Updates
D Discussion regarding the Project Progress Reports and Time Lines. – Bill Dryden, P.E.,
Transportation Engineer, Mark Miller, Transportation Services Manager, Nat Waggoner, PMP®,
Transportation Analyst and Edward G. Polasek, AICP, Transportation Services Director.
E Discussion regarding the Airport Project Progress Report and time lines. – Russ Volk, C.M.,
Airport Manager and Edward G. Polasek, AICP, Transportation Services Director
Legislative Regular Agenda
F Review and possible action to approve the minutes from the Regular GTAB Board meeting held
on December 10, 2015. - Jana Kern – GTAB Board Liaison
G Consideration and possible recommendation to approve a task order KPA 16-003 with KPA of
Georgetown, Texas, for the 2015-2016 CIP Street Maintenance and Rehabilitation Project in the
amount of $186,730.00– Mark Miller, Transportation Services Manager, Bill Dryden, P.E.,
Transportation Engineer and Edward G. Polasek, AICP, Transportation Services Director.
CERTIFICATE OF POSTING
I, Shelley Nowling, City Secretary for the City of Georgetown, Texas, do hereby certify that this
Page 1 of 51
Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general
public at all times, on the ______ day of __________________, 2015, at __________, and remained
so posted for at least 72 continuous hours preceding the scheduled time of said meeting.
____________________________________
Shelley Nowling, City Secretary
Page 2 of 51
City of Georgetown, Texas
Transportation Advisory Board
January 8, 2016
SUBJECT:
Call to Order
The Board may, at any time, recess the Regular Session to convene in Executive Session at the
request of the Chair, a Board Member, the City Manager, Assistant City Manager, General
Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the
Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular
Session that follows.
ITEM SUMMARY:
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
Jana Kern
Page 3 of 51
City of Georgetown, Texas
Transportation Advisory Board
January 8, 2016
SUBJECT:
Introduction of Visitors
ITEM SUMMARY:
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
Jana Kern
Page 4 of 51
City of Georgetown, Texas
Transportation Advisory Board
January 8, 2016
SUBJECT:
Industry/CAMPO/TXDOT Updates
ITEM SUMMARY:
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
Jana Kern
Page 5 of 51
City of Georgetown, Texas
Transportation Advisory Board
January 8, 2016
SUBJECT:
Discussion regarding the Project Progress Reports and Time Lines. – Bill Dryden, P.E.,
Transportation Engineer, Mark Miller, Transportation Services Manager, Nat Waggoner, PMP®,
Transportation Analyst and Edward G. Polasek, AICP, Transportation Services Director.
ITEM SUMMARY:
GTAB Projects
2nd Street (Austin Avenue to College Street)
Austin Avenue Bridge Evaluation and Repairs
CDBG Sidewalk Improvements
- MLK/3rd St (Scenic Dr. to Austin Ave.)
- University Ave. (I 35 to Hart St.)
FM 971 Realignment at Austin Avenue
FM 1460 Improvements Project
Jim Hogg Drive/Road at Williams Drive
Southwest Bypass Project (Leander Road to I 35)
Transportation Services Operations – CIP Maintenance
GTEC Projects
Project Status Report
2015 Road Bond Program
Southwest Bypass (Leander Dr./RM 2243 to Wolf Ranch Parkway Extension) and Wolf Ranch
Parkway Extension (SW Bypass to DB Wood Rd.)
FINANCIAL IMPACT:
None
SUBMITTED BY:
Bill Dryden, P.E., Transportation Engineer
ATTACHMENTS:
Description Type
GTAB Project Progress Reports Backup Material
GTEC Project Status Report Backup Material
2015 Road Bond Projects Backup Material
Page 6 of 51
2nd Street
Austin Avenue to College Street
Project No. 1BU TIP None
January 2016
Project Description Design and preparation of plans, specifications and estimates (PS&E) for the
widening and reconstruction of 2nd Street from Austin Avenue to College Street.
Purpose To provide a safer roadway between Austin Avenue and College Street serving the
citizens of the north portion of “Old Town” and VFW baseball fields. The proposed
project provides improved sidewalk for pedestrian activities along the roadway.
Project Manager Mark Miller and Joel Weaver
Engineer KPA, LP
Element Status / Issues
Design Complete
Environmental/
Archeological
Complete
Rights of Way Existing
Utility Relocations Water Improvements have been installed, tested and tied in.
Subgrade and base work is being installed from College Street to Myrtle Street.
Construction Staff is extremely happy with the schedule at this time. Final concrete items are
being completed this month along with base preparation. Paving is expected by
the end of January.
Other Issues None
Page 7 of 51
Austin Avenue Improvement Project
(North and South San Gabriel Bridges)
Project No. TBD TIP Project No. N/A
January 2016
Project
Description
Develop 30% plans for the improvement of the North and South San Gabriel River
Bridges as the Northern Gateway into the City’s Downtown District. The project
involves several phases and requires participation and support from various
stakeholders– interested citizens, residents, community businesses, engineering and
landscaping professionals, Parks Department, Transportation Services Department and
City Council.
Schedule Phase Activity Completion
1 Forensic testing to determine the extent of failure December 2015
2 Public involvement and alternative analyses, evaluating 4
alternatives for feasibility and costs, etc. June 2016
3 Develop geometric layouts and preliminary construction
estimates for two alternatives July 2016
4 Selection of alignment by Council December 2016
5 Develop schematic and 30% plans. March 2017
Proj. Mgrs Ed Polasek, AICP; Bill Dryden, P.E.; Nat Waggoner, PMP®
Engineer Aguirre & Fields, LP
Element Status/Issues
Design Engineer is completing the report on the forensic testing of the existing
bridges. City Council will receive a project update via workshop 1/12/2016
and consider Task Order approval as a consent item 1/12/2016 during a
regular City Council meeting.
Surveying TBD
Environmental TBD
Rights of Way Exist. ROW from N. of 2nd to Morrow; Additional ROW may be required 3rd to
N. of 2nd.
Utility Relocations TBD (future)
Construction TBD
Other Issues Project schedule will shift due to TxDOT delivery of the AFA.
Page 8 of 51
CDBG Sidewalk Improvements Project
MLK/3rd Street (Scenic Dr. to Austin Ave.)
Project No. None TIP No. None
January 2016
Project Description Design and preparation of final plans, specifications and estimates (PS&E) for
sidewalk improvements along MLK/ and 3rd streets from Scenic Drive to Austin
Avenue.
Purpose To provide ADA/TDLR compliant sidewalks in the area.
Project Managers Bill Dryden, P.E.
Engineer Steger Bizzell
Element Status / Issues
Design Engineer has completed the PS&E.
Environmental/
Archeological
Complete
Rights of Way N/A
Utility Relocations N/A
Construction Bid opening for January 25, 2016
Other Issues None.
Page 9 of 51
CDBG Sidewalk Improvements Project
University Avenue (SH 29) (I 35 to Hart St.)
Project No. None TIP No. None
January 2016
Unchanged
Project Description Design and preparation of final plans, specifications and estimates (PS&E) for
sidewalk improvements along University Avenue (SH 29) from I 35 to Hart Street.
Purpose To provide ADA/TDLR compliant sidewalks in the area.
Project Managers Bill Dryden, P.E.
Engineer Steger Bizzell
Element Status / Issues
Design Design is 95% plans; Engineer is completing the Bidding and Contract
Documents.
Environmental/
Archeological
N/A
Rights of Way Existing
Utility Relocations TBD
Construction TBD
Other Issues Project has been submitted to TxDOT for coordination.
Project has been submitted for T.A.S./TDLR compliance review.
The original design firm Baker‐Aicklen has closed its doors.
Council has approved a Multiple Use Agreement with TxDOT to install new
sidewalk within TxDOT ROW; paperwork has been submitted; process will
require approximately 2½ months for TxDOT to complete.
City has engaged the firm of Steger Bizzell to complete Construction
Documents and to provide Construction Administration services.
Engineer is addressing some TCEQ‐raised issues regarding water quality.
Page 10 of 51
FM 971 at Austin Avenue
Realignment Intersection Improvements
Project No. 1BZ TIP No. AG
January 2016
Unchanged
Project Description Design and preparation of final plans, specifications and estimates (PS&E) for the widening
and realignment of FM 971 at Austin Avenue, eastward to Gann Street.
Purpose To provide a new alignment consistent with the alignment of the proposed Northwest
Boulevard Bridge over IH 35; to allow a feasible, alternate route from the west side of I 35 to
Austin Avenue, to Georgetown High School, to San Gabriel Park and a more direct route to
SH 130.
Project Managers Bill Dryden, P.E.
Engineer Klotz Associates, Inc.
Element Status / Issues
Design Preliminary Engineering complete;
Engineer working on 60% design submittal
Environmental/
Archeological
10/2015
Rights of Way Complete
Utility Relocations TBD
Construction 10/2016
Other Issues Staff has submitted the paperwork to TxDOT to develop an Advance Funding
Agreement for plans review and construction administration.
Page 11 of 51
FM 1460
Quail Valley Drive to University Drive
Project No. 5RB TIP No. BO & CD
January 2016
Project Description Design and preparation of plans, specifications and estimates (PS&E) for the
widening and reconstruction of FM 1460. Project will include review and update
to existing Schematic, Right‐of‐Way Map and Environmental Document and
completion of the PS&E for the remaining existing roadway.
Purpose To keep the currently approved environmental documents active; purchase ROW,
effect utility relocations/clearance and to provide on‐the‐shelf PS&E for TxDOT
letting not later than August 2013, pending available construction funding.
Project Managers Ed Polasek, AICP and Bill Dryden, P.E.
Engineer Brown and Gay Engineers, Inc.
Element Status / Issues
Design Complete
Environmental/
Archeological
Complete
Rights of Way 1 Remaining parcel of original 36 – pending closing documents.
Utility Relocations Ongoing
Construction Contractor has begun work on the project; TxDOT has begun charging time to
the contractor.
Other Issues Engineer preparing Change Orders for construction contract.
Page 12 of 51
Jim Hogg Drive/Road at Williams Drive
Intersection and Signalization Improvements
Project No. 1DE TIP No. None
January 2106
Unchanged
Project Description Design and preparation of final plans, specifications and estimates (PS&E) for the
widening of Jim Hogg at the intersection of Williams Drive, inclusive of installation
of a traffic signal.
Purpose To provide a widened 3‐lane section with signal at the intersection of Jim Hogg and
Williams Drive. The proposed improvements will provide improved access for the
residents and the employees of the new City Service Center to Williams Drive.
Project Manager Bill Dryden, P.E.
Engineer Kimley‐Horn and Associates, Inc.
Element Status / Issues
Design Complete
Environmental/
Archeological
Complete
Rights of Way Existing
Utility Relocations Included with construction project
Construction Bids were opened with Joe Bland Construction, Ltd., submitting the lowest
responsive bid.
Construction to begin February 2016.
Other Issues None
Page 13 of 51
Southwest Bypass Project
(RM 2243 to IH 35)
Project No. 1CA Project No. BK
January 2016
Project Description Develop a Design Schematic for the Southwest Bypass from Leander Road (RM
2243) to IH 35 in the ultimate configuration and Construction Plans, Specifications
and Estimate (PS&E) for construction of approximately 1.5 miles of interim 2‐lane
roadway from Leander Road (RM 2243) to its intersection with the existing Inner
Loop underpass at IH 35. The portion from Leander Road to the east property line
of Texas Crushed Stone is a GTAB Project; from the east line to the existing Inner
Loop underpass at IH 35 is being funded by GTEC.
Purpose To extend an interim portion of the SH 29 Bypass, filling in between Leander Road
(RM 2243) to IH 35 Southbound Frontage Road.
Project Manager Williamson County
City Contact: Ed Polasek, AICP and Bill Dryden, P.E.
Engineer HDR, Inc.
Element Status / Issues
Williamson County
Project Status
(from WilCo’s status
report)
A project status meeting with HDR was held on 11/12/15. Comments were issued on
10/20/15 on a 60% PS&E driveway submittal received on 10/12/15. Project layout
alternatives for RM 2243 was received on 10/12/15 and alternative cost estimates
were received on 10/26/15. Typical sections and a Design Summary Form were
submitted on 9/29/15 and reviewed. A project status meeting was held on 9/9/15.
Driveway permits for driveways at IH 35 SB frontage road and RM 2243 were
approved by the City of Georgetown on 8/7/15. Estimated letting date for
driveways is December 2015.
Rights of Way Special Commissioners have awarded the value for one of the two remaining
parcels; funding has been posted with the Court.
PUA has been obtained for the final parcel of property; condemnation hearing was
scheduled for the end of September 2015, but has been postponed at the request of
property owner.
Other Issues City and WilCo completing the Interlocal Agreement for the Project.
Page 14 of 51
Transportation Services Operations
CIP Maintenance
January 2016
Project Description 2015‐2016 CIP Maintenance of roadways including, Chip seal, Cutler Overlays,
Fog seal applications and Engineering design of future rehabilitation projects.
Purpose To provide protection and maintain an overall pavement condition index of
85%.
Project Manager Mark Miller
Engineer/Engineers KPA, LP
Task Status / Issues
Chip Seal 2015 scheduled work complete.
2016 engineering item today!
Fog Seal 2015 – Rejuvenation is continuing as the weather allows. Original schedule
was October 19th to November 7th. The wet weather pattern limits the window
of application time. As of December 2, the work was 30% complete. Work
was postponed in mid‐December for the Christmas holidays. The product is
providing a good coverage and seal. Crews are proceeding as weather allows.
2016 engineering item today!
HIPR/overlay 2016 engineering item today!
Engineering 2016 A Task Order is being presented today for engineering services related to the
2016 Street Maintenance.
Page 15 of 51
Current Capital Improvement Projects TIP
No.
Project
No.
Update On Schedule/
Or Behind
Project
Budget
Project
Cost
Available Current Year
Projected
Current Year
Cost
Current Year
Available
Lakeway Drive Overpass #10 5QL Project Complete.
Complete 2,500,000 2,500,000 0 0 0
Southeast Arterial 1 (Sam Houston Avenue)#12 5QG Project Complete.
Complete 12,995,625 10,478,499 2,517,126 0 0
Wolf Ranch Parkway Extension (SW Bypass to DB
Wood Road)
#14A 5QW Project Complete.
Complete 1,330,000 1,111,233 218,767 283,350 0 283,350
Southwest Bypass (SH29 to RR2243)#14B 5QC Project Complete.
Complete 7,756,432 3,225,132 4,531,300 4,539,107 5,787 4,533,320
Northwest Blvd Overpass #QQ 5QX Engineer is coordinating design with the design for
Rivery Boulevard in moving towards construction
PS&E for both projects to minimize overlap work
between these two projects.
Engineer is developing alternatives for storm
water outfall.
Construction tentatively scheduled to begin mid-FY
2019.
In-process 1,136,178 1,099,076 37,102 571,178 479,588 91,590
NB Frontage Road (SS 158 to Lakeway)#QQ 5QY Staff and Engineer has met with TxDOT personnel
at both the local Area Office and District
Environmental Division.
In-process
Unchanged
613,822 613,822 0 382,822 382,822 0
ROW - 1460 #EEa
#EEb
#EEc
5RB Ground breaking was held October 19th
Contractor is working on the project.
Utility relocations - ongoing.
As of October 16th, the City has obtained PUAs or
have closings completed or planned for all the
remaining FM 1460 parcels.
Remaining parcel – pending closing
documents
In-process 11,788,230 5,348,470 6,439,760 6,727,539 2,315,896 4,411,643
TCS/RR Easement 5RD Project Complete.
Complete 1,500,000 1,503,148 -3,148 0 0
FM 971 / Washam 5RE Project Complete.
Complete 100,000 0 100,000 0 0
Rivery Road 5RF Project Complete.
Complete 779,000 29,000 750,000 750,000 0 750,000
Rivery Boulevard 5RM Engineer is coordinating design with the design for
Northwest Boulevard in
moving towards construction PS&E for both
projects to minimize overlap work
between these two projects.
Offers have been made to the 15 parcel owners
from Park Lane southward to Williams Drive.
Engineer is completing appraisals on remaining 7
parcels.
We have verbal acceptance on 6 parcels;
paperwork is pending.
Construction tentatively scheduled to begin mid FY
2018
On Schedule
Snead Drive 5QZ Construction on‐going for the installation of the
sewer line.
Water line extension across Snead Dr. is
completed.
On Schedule 825,100 87,000 738,100 825,100 87,000 738,100
Mays Street Extension 5RI Engineer has submitted 60% plans for review.
ROW Documents complete south of
Westinghouse Road; Engineer is
completing the documents to the north.
In Process 196,000 196,000 0 196,000 196,000 0
IH 35/ Hwy 29 Intersection 5RJ TBD 650,000 0 650,000 650,000 0 650,000
GTEC PROJECT UPDATE AND STATUS REPORT
December 2015
Project to Date Current Year Budget (13/14)
L:\Global\CIP Agenda Form\GTEC Status Report\2015\GTEC - Project Status - 2015-12.xlsx Page 1 of 2 12/4/2015Page 16 of 51
Current Capital Improvement Projects TIP
No.
Project
No.
Update On Schedule/
Or Behind
Project
Budget
Project
Cost
Available Current Year
Projected
Current Year
Cost
Current Year
Available
GTEC PROJECT UPDATE AND STATUS REPORT
December 2015
Project to Date Current Year Budget (13/14)
Current Economic Development Projects Project
Type
Project
No.
Update On Schedule/
Or Behind
Project
Budget
Project
Cost
Available Current Year
Budget
Current Year
Cost
Current Year
Available
100 S. Austin Ave Eco Devo
Project
5RA In-process 507,000 507,000 0 0
Williams Drive Gateway 5RC Engineer working on schematic design alternatives
and preliminary cost estimates.
On Schedule 65,000 61720 3,280 0 0
Economic Development Projects 1,137,500 1,137,500 1,137,500 0 1,137,500
16,062,596 3,467,093 12,595,503
Project to Date Current Year Budget (13/14)
L:\Global\CIP Agenda Form\GTEC Status Report\2015\GTEC - Project Status - 2015-12.xlsx Page 2 of 2 12/4/2015Page 17 of 51
2015 Road Bond Program
Southwest Bypass (Leander Rd. to Wolf Ranch Parkway Extension)
Wolf Ranch Parkway Extension (SW Bypass to DB Wood Rd.)
Project No. 1DI OTP Project No. AD & AZ1
January 2016
Project
Description
Construction of Southwest Bypass from Leander Road (RM 2243) to Wolf Ranch
Parkway Extension and Wolf Ranch Parkway Extension from Southwest Bypass to
DB Wood Road.
Project Schedule
Bid Opening January 25th
GTAB for Recommendation February 12th
Council for award February 24th
Notice to Proceed week of March 7th – 11th
Completion of Construction Summer 2018
Purpose To complete a connection from Leander Road (RM 2243) to University Avenue
(SH 29)
Project Manager Bill Dryden, P.E.
Engineer HDR, Inc.
Element Status / Issues
Design Engineer is completing the final design PS&E package.
Surveying Complete
Environmental Engineer is completing the final environmental documents.
Rights of Way ROW through the Weir Trust property is still pending.
Utility
Relocations
TBD
Construction Currently being advertised for bids – to be opened January 25th.
NTP tentatively scheduled for first week of March 2016.
Other Issues Weir ROW still outstanding.
Page 18 of 51
City of Georgetown, Texas
Transportation Advisory Board
January 8, 2016
SUBJECT:
Discussion regarding the Airport Project Progress Report and time lines. – Russ Volk, C.M.,
Airport Manager and Edward G. Polasek, AICP, Transportation Services Director
ITEM SUMMARY:
Airport Projects:
FAA Tower Report
Fuel Sales Report
Hangar / Tie-Down Lease Update
2015 Accomplishments and Projects
Airport Monthly Financial Report
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Russ Volk, C.M., Airport Manager
ATTACHMENTS:
Description Type
Airport Tower Report Backup Material
Airport Fuel Sales Report Backup Material
Airport Hangar Report Backup Material
2015 Airport Accomplishments Backup Material
Monthly Financials Cover Memo
Page 19 of 51
Georgetown Municipal Airport Contract Tower Program Update
For Month of Nov 2015
Project Description Georgetown Tower Update
Purpose Tower Monthly Report
Project Manager Russ Volk C.M., Airport Manager
Operating Statistics
Performance/volumetric
indicators
For the Month of:
Nov 2015
Nov
2014
Y-T-D
Nov
2015
Y-T-D
Variance
Take Offs and
Landings Day*
Night*
VFR 4,620 173 11,348 10,720
<628> <5.6>%
IFR 455 19 1,123 955
<168> <15>%
Total Take
Offs/Landings 5,075 192 12,471 11,675
<796> <6.4>%
Total for Month 5,267
* This does not include flyover operations (i.e. handoffs from ABIA approach/departure
control to KGTU tower then onto the next ATC.).
Page 20 of 51
Georgetown Municipal Airport Fuel Sales Update
For Month of Nov 2015
Project Description Georgetown Fuel Sales Update
Purpose Fuel Sales Monthly Report
Project Manager Russ Volk C.M., Airport Manager
Operating Statistics
Performance/volumetric
indicators
Gallons For the Month of:
Nov
Nov 2014
Y-T-D
Nov 2015
Y-T-D
Variance
Type of Fuel 2014 2015
AVGAS 21,485
17,854 43,429 41,757 <1,672> <4>%
JET A 32,917
28,915 79,790 69,952
<9,838> <12>%
Total Gallons Sold 54,402
46,769 123,219 111,709
<11,510> <9>%
Page 21 of 51
Airport Hangar / Tie-Down Lease Update
Jan 2016
Project Description Hangar / Tie-Down Lease Agreements
Purpose Occupancy Rates
Project Manager Russ Volk C.M., Airport Manager
Unit Stats
Total Hangars – 114
• 100 Percent Occupied
Total Storage Units – 7
• 5 Occupied
• 2 Vacant
Total Tie-Downs – 39 Monthly, 14 for Overnight/Transient Parking
• 100 Percent Occupied
Page 22 of 51
GTU Airport
In-Work Projects
Working with Central Texas Avionics on a new long term lease.
Crack seal Runway 18/36.
Replace door seals on Hangars E, F, and G.
Replace bottom door seals on Hangars H, I, and J.
Develop Airport Preventative Maintenance Program.
Updating Storm Water Pollution Prevention Plan.
Update to Airport Rules and Regulations and Minimum Standards.
Obtaining Pesticide Application License to allow for airport staff to spray weed killer.
Planned Projects
Develop Hangar Routine Maintenance Program.
Evaluate possible software solutions for a technology based Pavement Management Program.
Evaluate possible software solutions for a technology based Airport Self Inspection Program.
Install aviation radio in Kubota.
Upgrade electrical service to Hangars H, I, and J.
Replace gate rollers on south electronic gate.
Repairs to terminal ramp to reduce FOD issues.
Upgrade to bi-fold doors drive motors on Hangars BB and CC.
Developing lease agreement for storage locations.
Page 23 of 51
Accomplishments 2015
Installed vehicle mounted aviation radio in airport truck and tractor to improve communication with
tower while out on airfield.
Implemented new lease rates and agreements with existing tenants in city owned T-Hangars.
Implemented new lease rates and agreements with existing tenants in city owned Tie-Downs.
Accomplished CPI adjustments for Land Leases on the airport, generating additional revenue for the
airport fund.
Performed CPI adjustments for both fuel flowage fee and commercial wholesale fuel margin.
As part of the city budget process, conducted an airport financial review of 15 months of expenses and
revenues. Identified potential cost savings. Prepared and submitted airport budget to better breakdown
and track airport expenses for future and continual evaluation.
Airfield lighting upgrade project for Runway 11/29 and 18/36.
Draft Environmental Assessment for new Fuel Storage Facility. Assisted in edits and responses to
public comments.
Repairs to Tower communication consoles.
Asphalt temporary repair to taxilane between hangars B & C.
Review of Stormwater Pollution Prevention Plan (SWPPP).
Expanded daily airport self-inspection program. Implemented inspection checklist to track inspection
results.
Filled Airport Business Coordinator position with permanent employee.
Accomplished personnel training, annual testing and certification for Underground Storage Tank (UST)
program.
Reviewed Foreign Object Debris program. Currently the airport does not have any equipment to assist
with FOD removal. Identified two possible pieces of equipment which would allow for removal of FOD
from airport surfaces. Submitted request in budget to purchase equipment.
Page 24 of 51
Reviewed Weed Abatement program. Previously, airport contracted with private contractor for twice a
year weed spraying. Airport now has equipment to accomplish weed spraying using airport personnel
and equipment.
Established Pavement Management Program to include required monthly inspections. Inspection results
are used for evaluation of when and what type of pavement maintenance should be programmed.
Established electronic gate preventative maintenance program which involves quarterly gate inspections,
lubrication, testing and adjustments.
Established a vehicle care program for airport operated courtesy cars and truck. Program involves
routine cleaning, inspection, and fuel servicing.
Developed training outline for Airport Fuel Attendant position.
Conducted airport terminal and control tower site survey with city IT personnel to review current and
future equipment requirements for both facilities.
Conducted airport terminal and control tower site survey with city Facilities personnel to review current
condition of facilities and program for future maintenance items.
Accomplished asbestos survey on two old concrete structures near the airport terminal.
Participated in four meetings with citizen groups. Groups included members of the ACC, R-C Modelers
Club of Sun City, Experimental Aircraft Association, and Georgetown Aero Modelers Association.
Added a second On-Call Airport Fuel Attendant.
Painted Storage Location doors on Hangars.
Conducting quarterly inspections for FBO operated fuel trucks.
Reviewed the Spill Prevention Control and Countermeasures program to ensure all methods and
equipment are in place to deal with aviation fuel spills.
Demolition of old CAP facility just east of Tower.
Conducting based airplane inventory and updating FAA database.
Developing training program for performing fuel truck inspections.
Accomplished adjustments to fuel margins.
Replaced main breaker panel in BB Hangar.
Hired exterminator to spray around H, I, and J Hangars.
Page 25 of 51
Added a third FBO to the airport.
Added an Airport Maintenance Truck.
Replaced Polaris Ranger with Kubota RTV.
Replaced gate rollers on North Airport Road gate.
Selected software vendor for the Airport Business Operations area.
Received FOD removal equipment and implemented a scheduled FOD cleaning program.
Replaced recorder on Control Tower.
Cleaned up south drainage discharge and terrain.
Installed air compressor in Maintenance Shop.
Crack sealed Runway 11/29.
Installed 240 feet of 8 foot chain link fence at ASM Hangar location.
Hired a new regular part-time Airport Maintenance staff member.
Renovated Pilot Briefing/Prep room in Airport Terminal.
Add new storage cabinets in Airport Terminal Pilot Prep room.
Replaced 3 older pieces of IT equipment with an all-in-one printer/fax/scanner.
Hired a new On-call part-time Airport Attendant staff member.
Page 26 of 51
Georgetown Municipal Airport Income Statement
11/30/2015
FY2016
Budget
Beginning Fund Balance 748,167$ [A] 991,667$ 243,500$ 82,210$ 909,457$
Operating Revenues
Fuel Sales 2,875,000 314,182 10.93% 447,266 ‐29.75%
Lease & Rentals 684,400 113,093 16.52% 93,669 20.74%
Interest & Other 41,550 334 0.80% 1,050 ‐68.18%
Total Operating Revenue 3,600,950 427,609 11.87% 541,985 ‐21.10%
Operating Expenses
Personnel 321,471 38,276 11.91% 43,131 ‐11.26%
Operations ‐ Fuel 2,448,882 233,038 9.52% 358,416 ‐34.98%
Operations ‐ Non Fuel 659,759 282,875 42.88% 264,295 7.03%
Capital 20,000 ‐ 0.00%‐ 0.00%
Total Operating Expenses 3,450,112 554,188 16.06% 665,842 ‐16.77%
Policy Compliance (Rev. ‐ Exp.) 150,838 (126,580) (123,858)
Nonoperating
Nonoperating Revenues 25,000 ‐ 0.00%‐ 0.00%
Nonoperating Expenses 938,157 ‐ 0.00%‐ 0.00%
Ending Fund Balance (14,152) 865,087 (41,648)
Reservations
Restricted Bond Proceeds ‐ (852,876) ‐
Available Fund Balance (14,152)$ 12,211$ (41,648)$
Notes: A) Preliminary beginning fund balance. B) The Electric Fund is covering the contingency requirements for Airport to meet City‐
wide contingency reserves per policy. Airport reserve was decreased to 45 days effective October 1, 2014.
FY2016
YTD Actual
Variance
to Budget
FY2015
YTD Actual
FY2015
Variance
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City of Georgetown, Texas
Transportation Advisory Board
January 8, 2016
SUBJECT:
Review and possible action to approve the minutes from the Regular GTAB Board meeting held
on December 10, 2015. - Jana Kern – GTAB Board Liaison
ITEM SUMMARY:
Board to review and revise and/or approve the minutes from the regular meeting held on
December 10, 2015
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
Jana Kern
ATTACHMENTS:
Description Type
Draft Minutes Backup Material
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Minutes for the Meeting of the
Georgetown Transportation Advisory Board and the
Governing Body of the City of Georgetown, Texas
December 10, 2015
The City of Georgetown is committed to compliance with the Americans with
Disabilities Act (ADA). If you require assistance in participation at a public meeting due
to a disability, as defined under the ADA, reasonable assistance, adaptations, or
accommodations will be provided upon request. Please contact the City at least four (4)
days prior to the scheduled meeting date, at (512)930-3652 or City Hall at 113 East 8th
Street for additional information: TTY users route through Relay Texas at 711. :
Board Members: Truman Hunt – Chair, John Pettitt – Vice Chair, Ray Armour –
Secretary, Rachel Jonrowe, John Hesser, Chris H’Luz, Donna Courtney
Board Members Absent: Steve Johnston, Scott Rankin
Staff Present: Jim Briggs, Mike Babin, Ed Polasek, Jana Kern, Mark Miller Bill Dryden,
Nat Waggoner, Russ Volk, Andreina Davila, Lisa Haines, Trina Bickford, Wes Wright
Others Present: Tom Crawford, GTEC Board Member, Joel Meyer & Clint Jumper –
Alliance Transportation Group, Ken Mabe – Texas Aviation Partners, John Milford,
Hugh Norris, Wendy Dew, Colin O’Donnell, Ron Bindas – ACC, John Mutchler & Dave
Lubitz – Aguirre & Fields
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for
any purpose authorized by the Open Meetings Act, Texas government Code 551.)
A. Call to Order – Mr. Truman Hunt called the Regular GTAB Board Meeting to
order on Thursday, December 10, 2015 at 10:00 AM
The Board may, at any time recess the Regular Session to convene in Executive
Session at the request of the Chair, a Board Member, The City Manager, Assistant
City Manager, General Manager of Utilities, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas
Government Code Chapter 551, and are subject to action in the Regular Session
that follows
B. Introduction of Visitors
C. Industry/CAMPO/TXDOT Updates – Polasek informed the Board of the recent
retirements and movements at TxDOT.
D. Discussion regarding the Project Progress Reports and Time Lines. – Bill Dryden,
P.E., Transportation Engineer, Mark Miller, Transportation Services Manager,
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Nat Waggoner, PMP, Transportation Analyst and Edward G. Polasek, AICP,
Transportation Services Director.
E. Discussion regarding the Airport Project Progress Reports and Time Lines. –
Russ Volk, C.M., Airport Manager and Edward G. Polasek, AICP, Transportation
Services Director.
Person/s signed up to speak: Mr. Carl Norris – see his presentation at the end of
these minutes.
Legislative Regular Agenda
F. Review and possible action to approve the minutes from the Regular GTAB
Board meeting held October 9, 2015. – Jana Kern – GTAB Board Liaison
Motion by Jonrowe second by Armour to approve the minutes as presented.
Approved unanimously 7-0-2 (Johnston & Rankin Absent)
G. Consideration and possible recommendation to award the annual Street Striping
bid to DIJ Construction Company, of Bertram, Texas. Services to be provided on
an as needed basis in the estimated amount of $125,220.00 annually. – Mark
Miller, Transportation Services Manager and Edward G. Polasek, AICP,
Transportation Services Director.
Miller explained the contract to the Board. There will be an option for two one
year renewals. Motion by Jonrowe second by Courtney to approve the annual
Street Striping contract to DIJ Construction in the amount of $125,220.00
annually. Approved unanimously 7-0-2 (Johnston & Rankin Absent)
H. Consideration and possible recommendation to approve Task Order A&F 16-003
with Aguirre & Fields, LP, of Austin Texas, for professional services to provide
engineering and support services required to develop preliminary design
alternatives, conduct public involvement, initiate environmental services and the
prepare 30% plans, specifications and estimates (PS&E) package for replacing the
Austin Avenue bridges and roadway improvements from Morrow Street to 3rd
Street in the amount of $662,546.00. – Bill Dryden, P.E., Transportation Engineer
and Edward G. Polasek, AICP, Transportation Services Director.
Polasek gave the Board some of the history of the bridges and also explained
what this task order will entail. Motion by Jonrowe second by Pettitt to approve
Task Order A&F 16-003 with Aguirre & Fields of Austin, TX in the amount of
$662,546.00. Approved unanimously 7-0-2 (Johnston & Rankin Absent)
I. Consideration and possible recommendation to award a Construction Contract
to Joe Bland Construction, L.P., of Austin, Texas, for the Jim Hogg at Williams
Drive Intersection Improvements Project, in the amount of $724,241.00. – Bill
Dryden, P.E., Transportation Engineer and Edward G. Polasek, AICP,
Transportation Services Director.
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Dryden explained with the construction of the Westside Service Center, which is
being built near this intersection, we had a warrant study performed and this
intersection does warrant a light. This contract is for the construction of this
traffic light. Motion by Jonrowe second by Pettitt to approve construction
contract with Joe Bland Construction, L.P. of Austin, TX for the improvements at
the Williams Drive intersection, in the amount of $724,241.00. Approved
unanimously 7-0-2 (Johnston & Rankin Absent)
J. Discussion and possible recommendation of approval of a Scope of Work for the
Williams Drive Study with the Capital Area Metropolitan Planning Organization
(CAMPO) – Nat Waggoner, Transportation Analyst, Transportation Services,
Andreina Davila, project Coordinator, City Manager’s Office, and Edward G.
Polasek, AICP, Transportation Services Director
Waggoner gave a presentation to the Board
Motion by Jonrowe second by Hesser to approve the Scope of Work for the
Williams Drive Study with the Capital Area Metropolitan Planning Organization
(CAMPO). Approved unanimously 7-0-2 (Johnston & Rankin Absent)
Adjournment
Motion by Hesser second by Courtney to adjourn meeting. Approved unanimously 7-
0-2 (Johnston & Rankin Absent). Meeting adjourned at 11:30 AM.
Approved: Attested:
_______________________ ______________________
Truman Hunt - Chair Ray Armour – Secretary
_________________________________
Jana R. Kern – GTAB Board Liaison
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GTAB STATEMENT
DECEMBER 10, 2015
AGENDA ITEM “E”
AIRPORT PROJECT PROGRESS REPORT AND TIME LINES
Good morning Mr. Chairman, members of the GTAB board, city staff and ladies and gentlemen.
My name is Hugh C. Norris, Jr. I am a member of the Airport Concerned Citizens (ACC).
This is the 48th presentation by ACC members to the city council and/or the GTAB since
January 14, 2014. These actions are in pursuit of the public participation rights of our citizens
regarding use of our federal tax funds for the Georgetown Municipal Airport (GTU) as
provided by the National Environmental Policy Act (NEPA).
This morning our attention is focused on the 7th item, of the Airport Manager's presentation
packet, AIP Grant Funding. This item shows the financial sources from which the cost of the
city's share of four of the most recent GTU federal grants are to be paid. It also shows the
financial source from which the current pending grant, 1514GRGTN is to be paid.
We commend Councilman Hesser for his September GTAB request for answers to financial
arrangements made for the city's share of GTU grant payments. Mr. Volks's discussion item is
enlightening, though we've had to wait three months for staff's partial response. I say partial
because the response does not provide a positive policy, but instead provides a variety of fiscal
pockets for these payments for only a few of past and proposed transactions.
The listed grants are:
1. 1114GRGTN-$1,248,664 -GTU construction components for expansion of aviation operations
2. 1214GRGTN-$1 Million-12.8 Ac. Land acquisition- Not completed for audit
3. 1314GRGTN-$0.6 Million-Garver Engr. (GTU 2014-2015 CIP)- Not completed for audit
4. 1414GRGTN-$1.4 Million-GTU 2014 CIP (GTU Electric Imp.)-Not completed for audit
5. 1514GRGTN-$10 Million -GTU 2015 CIP) – Grant pending
Of the list of the most recent four executed grants, two are shown to be paid by the Airport
fund, one is paid by bond issuance, and one is paid by cash from the city's general fund. The
fifth and final project shown remains pending for execution and it is designated for payment by
bond issuance. That proposed fifth grant is 1514GTGTN, the 25 component, $10 Million
Program of which the Fuel Farm of recent past Environmental Assessment preparation is one of
the Program components.
There remains another pending grant that, like the 1514GRGTN, is a GTU 2015 CIP Project. This
project has been on the TxDOT AVN Annual Capital Improvements Program for the same time
duration and is the $ 0.5 Million, 20 year (2024-2045) GTU Master Plan Update. One must
wonder, is this pending $0.5 Million grant also to be paid for by a bond issuance?
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These identified fiscal pockets generate questions that include:What prior documented city
council direction and authority are the grant share payments, from the described Airport Fund,
bond issuance, and city general fund provided?
2. If such city council documentation is available, when did it originate? (date of project
placement on TxDOT AVN Airport Development Worksheet, date of placement by TxDOT
AVN on its Annual CIP, date of city grant acceptance, etc.)?
3. Does the recent Airport Fund fiscal audit describe and take into account the Airport Fund
cash payment for 1114GRGTN?
4. Did the recent Airport Fund fiscal audit describe the pending payment for 1214GRGTN?
5. What specific bonds that have been issued will be tapped for the city's grant share payments?
6. Does each bond use language that describes all the projects to be paid for by the bond?
7. Are any of the airport projects described in the each bond issuance.
8. Have any of the bonds, to fund the airport development project, been placed on a ballot for
vote from the general public.
9. When was a bond issued for 1514GRGTN ? Or is it now being funded from the recently voted
on and passed road and school bonds?
10. Does the Airport Fund account for reimbursement of the general fund and the bond
accounts identified for the respective grants?
Thanks to Councilman Hesser, the GTAB and the general public are becoming more
enlightened on the fiscal issues associated with GTU federal grants. This is a substantial step
forward in our efforts to attain open and free discussions on the GTU. Let's continue the
process by the GTAB mandating answers from the staff on the above questions.
Mr. Chairman, I am open to questions and or comments from the board or staff.
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City of Georgetown, Texas
Transportation Advisory Board
January 8, 2016
SUBJECT:
Consideration and possible recommendation to approve a task order KPA 16-003 with KPA of
Georgetown, Texas, for the 2015-2016 CIP Street Maintenance and Rehabilitation Project in the
amount of $186,730.00– Mark Miller, Transportation Services Manager, Bill Dryden, P.E.,
Transportation Engineer and Edward G. Polasek, AICP, Transportation Services Director.
ITEM SUMMARY:
This project involves final design, bidding and construction administration services for the City of
Georgetown’s 2016 Street Maintenance Projects. The project consists of four (4) different
roadway maintenance methods: chip seal with fog seal and or warm mix asphalt (WMA)
application, hot in place recycling (HIPR/Cutler Process), and curb and gutter / ramp replacement.
In-house project support will be included in the scope. The streets proposed to receive
maintenance treatments and rehabilitation have been identified in the pavement condition surveys.
Each project will also include the evaluation of all existing pedestrian ramps along the proposed
project route to determine if the ramps are ADA compliant. Any pedestrian ramp identified as
non-compliant will be removed and replaced in conjunction with this project.
STAFF RECOMMENDATION:
KPA has successfully completed past pavement surveys for the City and has provided satisfactory
engineering services for numerous Capital Maintenance projects in the past. Staff recommends
approval of the proposed Task Order of Georgetown, Texas, for professional engineering services
related to the 2015-16 Street Rehabilitation Capital Improvement Project in the amount of
$186,730.00
FINANCIAL IMPACT:
Attached is the project CIP – Street and Drainage Rehabilitation Project – Budgetary Worksheet
SUBMITTED BY:
Jana Kern for Mark Milelr
ATTACHMENTS:
Description Type
Task Order - KPA 16-003 Backup Material
2016 Street Maint. Map Backup Material
CIP Budget Backup Material
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DATE:
PROJECT NAME:29-Dec-15
Division/Department:Director Approval M Mill for EP
Prepared By:Mark Miller Finance Approval La'Ke 12/30/15
TOTAL ANNUAL BUDGET 1,500,000.00
(Current year only)
Actual Cost Agenda Total Spent
Encumbrance Item & Encumbered % Annual
(A) before agenda item (B)(A + B)Budget
Consulting 186,730.00 186,730.00 12%
Right of Way 0.00 0%
Construction 0.00 0%
Other Costs 0.00 0%
Total Current Year Costs 0.00 186,730.00
Approved
GENERAL LEDGER ACCOUNT NUMBER CY Budget
203-9-0880-90-071 Street Maintenance 1,500,000.00
Total Budget 1,500,000.00
TOTAL PROJECT BUDGET 1,500,000.00
(includes all previous yrs)
Prior Years Current Year Total Project % Total
Spent/Encumbered Costs Costs Budget
Consulting 186,730.00 186,730.00 12%
Right of Way 0.00 0.00 0%
Construction 0.00 0.00 0%
Other Costs 0.00 0.00 0%
Total Project Costs 0.00 186,730.00 186,730.00
,To be paid with 319.651 chip seal, 414,463.50 cutler and 133,709 rejuvenate
Transportation Services
Street Maintenance 2016 project # 1DM
CIP- Budgetary and Financial Analysis Worksheet
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