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HomeMy WebLinkAboutAgenda_GTAB_02.08.2019Notice of Meeting for the Georgetown Transportation Adv isory B oard and the Gov erning B ody of the City of Georgetown F ebruary 8, 2019 at 10:00 AM at Georgetown Municipal Complex, 300-1 I ndustrial Av enue, Georgetown, T X 78626 T he C ity of G eorgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require as s is tance in partic ipating at a public meeting due to a disability, as defined under the ADA, reas onable as s is tance, adaptations , or ac commodations will be provided upon request. P leas e c ontact the C ity S ec retary's O ffic e, at leas t three (3) days prior to the sc heduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626 for additional information; T T Y users route through R elay Texas at 711. Regular Session (T his R egular S es s ion may, at any time, be rec es s ed to c onvene an Exec utive S es s ion for any purpose authorized by the O pen Meetings Act, Texas G overnment C ode 551.) A C all to O rder B Introduc tion of Visitors C Indus try/C AMP O /T xDO T /Trans it Updates D Airport Monthly R eport – O c tavio G arza, P.E., C .P.M., P ublic Works Director E F ebruary 2019 G TAB Updates - Wesley Wright, P.E., S ystems Engineering Direc tor/Mic hael Hallmark, C I P Manager. P olicy Dev elopment/Rev iew Workshop F Disc ussion and update on various road bond projects -- Wesley Wright, P E, S ystems Engineering Direc tor L egislativ e Regular Agenda G C ons ideration and possible approval of the Minutes from the January 11, 2019 Meeting. -- Emily Koontz - Board Liaison H C ons ideration and possible recommendation on Tas k O rder KPA-19-003-TO with Kasberg, P atric k, and Assoc iates of G eorgetown, T X in the amount of $456,500.00 for professional services related to 2019 S treet Maintenanc e -- Wesley Wright, P E, S ystems Engineering Direc tor I C ons ideration and possible recommendation to approve tas k order KPA-19-001-TO with K asberg, P atrick & Associates, L P of G eorgetown, T X (“Engineer”) for P rofessional Services for the design of S E I nner Loop (F M 1460 to Austin Avenue) and Southwestern Boulevard (Raintree to S E I nner Loop) in the amount of $1,362,935.00. -- Wesley Wright, P E , Systems E ngineering D irector. J C ons ideration and possible recommendation to approve funding for Atmos G as reloc ation work necessary to fac ilitate the Northwest Blvd Bridge Extens ion in the amount of $135,153.02 -- Wes ley Wright, P.E., S ystems Engineering Direc tor/Mic hael Hallmark, C I P Manager Page 1 of 92 C E RT IF IC AT E O F P O S T IN G I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of Meeting was pos ted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a place readily ac cessible to the general public at all times, on the ______ day of __________________, 2019, at __________, and remained so pos ted for at least 72 continuous hours preceding the sc heduled time of s aid meeting. ____________________________________ R obyn Densmore, C ity S ecretary Page 2 of 92 City of Georgetown, Texas Transportation Advisory Board February 8, 2019 S UB J E C T: C all to O rder IT E M S UMMARY: F IN AN C IAL IMPAC T: NO NE S UB MIT T E D B Y: Emily Koontz - Board Liais on Page 3 of 92 City of Georgetown, Texas Transportation Advisory Board February 8, 2019 S UB J E C T: Introduction of Vis itors IT E M S UMMARY: F IN AN C IAL IMPAC T: NO NE S UB MIT T E D B Y: Emily Koontz - Board Liais on Page 4 of 92 City of Georgetown, Texas Transportation Advisory Board February 8, 2019 S UB J E C T: Industry/C AMP O /T xDO T /Transit Updates IT E M S UMMARY: F IN AN C IAL IMPAC T: NO NE S UB MIT T E D B Y: Emily Koontz - Board Liais on AT TAC H ME N T S: Description Type Memo Backup Material Page 5 of 92 1 MEMORANDUM TO: Georgetown Transportation Advisory Board Members FROM: Ray Miller, Jr., Transportation Planning Coordinator SUBJECT: Industry / CAMPO / TxDOT / Transit Updates – February 8, 2019 Meeting DATE: February 1, 2019 The purpose of this memo is to provide GTAB with updates in regards to the subjects listed above. Industry: No new updates CAMPO: • Staff recently attended the Technical Advisory Committee (TAC) Meeting that was held on Monday, January 28, 2019. The following items were discussed at the meeting: i. CAMPO will be working on the update for the federally required long-range transportation plan for the CAMPO Area. The current plan is the 2040 Plan and the updated plan will have a forecast year of 2045. The new long-range plan must be approved by the TAC and Policy Board by May 2020 to avoid a lapse in the long range plan which could jeopardize Federal funding. ii. Related to the Long Range Plan update, CAMPO is seeking input on the Goals and Objectives of the new Plan, starting with the Goals and Objectives listed in the 2040 Plan and if they are still relevant. CAMPO is also requesting that all counties and municipalities provide comments on the proposed demographic data for their specific area. CAMPO would like comments by February 11, 2019 in order to meet specific timelines established by TxDOT to begin work on the Travel Demand Model that will be used for the 2045 Long Range Plan update. Comments must be coordinated through Williamson County for Georgetown. iii. The Capital – Alamo Connection Study has been completed by TxDOT. The full report should be made available in the very near future. An Executive Summary is available and can be provided by email to GTAB. Page 6 of 92 2 iv. Staff is anticipating a “Call for Projects” by CAMPO for the inclusion of projects in the CAMPO Transportation Improvement Program (TIP). Staff will brief GTAB as soon as a timeline is provided regarding a call for projects and funding categories. v. The next TAC meeting will be on February 25, 2019. TXDOT • Staff continues to work on the Advance Funding Agreements with TxDOT for the Williams Drive intersection and access management improvements. The funding amount approved by CAMPO is $1.38 million. • Staff has meet with the TxDOT District Office and has had conference calls with the TxDOT Environmental Affairs Division, TxDOT District and the Texas Historical Commission in regards to the environmental clearance for the Austin Avenue Bridges project. Staff is also working with the City’s consultant, Aguirre & Fields to provide the necessary reports and revised schematics to TxDOT for their review as part of the Environmental Clearance. • Mobility-35 Projects (my35.org): i. IH-35 and Leander Road (RM 2243) – TxDOT will be doing the schematics and construction. TxDOT is at 90% schematics. An Open House on the project will be held on February 12, 2019 at Dell Pickett Elementary School from 5:30pm - 7:30pm. ii. IH-35 and SH-29 – design continues on this project. The amount of current and future traffic through this intersection coupled with the existing stop lights on the east and west sides of the current intersection are imposing design constraints for the project. A schematic will be presented to GTAB as soon as it is available. iii. IH-35 and Westinghouse – The proposed design of this project will be the opposite of its current configuration. The new configuration will have Westinghouse at-grade and IH-35 going over Westinghouse. An Open House will be held on April 4, 2019 at George Washington Carver Elementary School from 5:30pm – 7:30pm. iv. IH-35 and Williams Drive – TxDOT is anticipating an August 2020 “letting” with construction starting in late 2020 for the diverging diamond interchange. The projected completion time is mid-2023. Page 7 of 92 3 Transit – GoGeo Provided below is a series of charts. The first set of charts is titled “Fixed Route Operations by Route for Fiscal Years 2018 & 2019. As you know, the fixed routes are the following: • Orange Route (serving Southwestern University and southeastern portion of Georgetown) • Purple Route (serving the Hospital and Leander Road – southwestern portion of Georgetown) • Blue Route (serving the Austin Avenue and Williams Drive) • Red Route (serving SH-29 and Wolf Ranch) These two charts show the number of riders by route and by month of the year. In reviewing the two charts, there is a slight increase in ridership for October thru December of FY 2019 in comparison to October thru December of FY 2018. The 3rd and 4th charts provide ridership numbers by month and fiscal year for both the Fixed Route system and the Paratransit service. The Fixed Route system in shown in blue while the Paratransit service is shown in green. 0 100 200 300 400 500 600 700 800 Fixed Route Operations by Route FY 2019 Page 8 of 92 4 0 100 200 300 400 500 600 700 800 Fixed Route Operations by Route FY 2018 0 250 500 750 1000 1250 1500 1750 2000 2250 2500 2750 3000 Fixed Route and Paratransit FY 2019 Fixed Route Paratransit Page 9 of 92 5 The Transit Working Group met on January 30, 2019 to discuss operations of both the Fixed Route system and the Paratransit services. Below are some of the items that were discussed: i. Paratransit Service – Capital Metro and CARTS will be adding an additional bus for the Paratransit service. The ability to add this service is due in part to an award from CAMPO for FTA Section 5310 Funds in the amount of $48,974.00. FTA Section 5310 funds are specifically used to enhance mobility for seniors and disabled individuals. It is anticipated that the additional bus for the Paratransit service will be placed into the fleet in June or July of 2019. ii. Thoughts and concerns were shared about the “red route” stop at Wolf Ranch and the inability to place a stop within the development. There are issues pertaining to lack of sidewalks, pedestrian traffic that may cross SH-29, and ADA accessibility. CapMetro, CARTS and City staff will continue to look at this area and see if improvements can be made. iii. A brief discussion on the possibility of constructing “pull-out or pull-in lanes” for GoGeo buses along SH-29. This item needs more discussion and interaction with TxDOT Area Engineer office. 0 250 500 750 1000 1250 1500 1750 2000 2250 2500 2750 3000 Fixed Route and Paratransit FY 2018 Fixed Route Paratransit Page 10 of 92 6 iv. A pilot program will be put into place to test the effectiveness of using punch cards / passes for riders. Currently when a monthly pass is purchased, it is not prorated based on which day of the month that the pass was purchased. Since there is not a uniform fare collection system, it was presented that riders could purchase a 10-trip (ride) pass or 20, or 30 (whatever the increments may be set at) and the passes would be hole-punched by the driver. Then the rider is able to pay for an exact number of trips instead of paying for trips that may not get utilized under the current system. CapMetro, CARTS and City staff will continue to look at more automated system for the purchase and use of GoGeo passes. The smart phone application “Hopthru” does offer an alternative to purchasing transit passes. Hopthru was launched in January 2019. v. In general all routes and stops are being evaluated for the number of riders, stop locations, safety and accessibility at each stop, whether a shelter or bench is needed at the stop, and on-time performance. Changing of the routes and/or stops can be done fairly quickly as long as it is not affect more than a 25% of individual route. (If the 25% threshold is exceeded, then a separate public meeting must be held to gain input on the proposed change(s) before presented as a change to CapMetro and City Council.) Note: A full presentation on GoGeo and the additional services that are provided in and around the City of Georgetown will be shown at the next GTAB meeting. This presentation will also show the required performance measures that the City and CapMetro has developed for the Fixed-Route and Paratransit services. Lyft Pilot Program – The Lyft Pilot Program began in July 2018. The parameters of the program are as follows: • Rider pays a $2.00 base fee • A Flat City subsidy of $10.00 • Rider pays remaining balance if exceeding City subsidy • Each user receives 10 riders per month Page 11 of 92 7 Lyft Ridership Numbers July 2018 August 2018 September 2018 October 2018 November 2018 December 2018 # of Days 6 31 30 31 30 31 Total Users 18 45 120 131 164 228 New Users 18 34 97 68 85 107 Lost Users N/A 7 22 57 52 43 Total Cost 403.68 3098.52 5912.26 6084.09 9473.14 12489.48 City Subsidy 303.37 2072.00 3738.00 4056.09 6042.12 8013.18 Avg Cost 9.39 11.03 11.52 10.71 11.43 11.02 Avg Subsidy 7.06 7.37 7.29 7.14 7.29 7.07 Page 12 of 92 City of Georgetown, Texas Transportation Advisory Board February 8, 2019 S UB J E C T: Airport Monthly R eport – O ctavio G arza, P.E., C .P.M., P ublic Works Direc tor IT E M S UMMARY: Airport Reports: · Airport Master P lan R eport · R unway R ehabilitation P rojec t R eport · O perations R eport · F uel S ales R eport · Hangar / Tie-Down Lease R eport · F Y 2019 Ac complishments and P rojec ts · Avgas F uel P ric e C omparison · Jet A F uel P rice C omparis on · Airport Monthly F inancial R eports F IN AN C IAL IMPAC T: None S UB MIT T E D B Y: Debbie Jolly, Airport Bus iness C oordinator AT TAC H ME N T S: Description Type Airport Cover Sheet Cover Memo Airport Master Plan Report Cover Memo Runway Rehabilitation Project Report Cover Memo Operations Report Cover Memo Fuel Sales Report Cover Memo Hangar / Tie-Down Lease Report Cover Memo FY 2019 Accomplis hments and Projects Cover Memo Avgas Fuel Price Comparison Cover Memo Jet A Fuel Price Comparis on Cover Memo Airport Financial Summary - Jan 2019 Cover Memo Page 13 of 92 GTAB Meeting Date: February 8, 2019 Item No. AGENDA ITEM COVER SHEET _____________________________________________________________________________________________________________________ SUBJECT: Airport Monthly Report – Octavio Garza, P.E., C.P.M., Public Works Director ____________________________________________________________________________________________________________________ ITEM SUMMARY: Airport Reports: · Airport Master Plan Report · Runway Rehabilitation Project Report · Operations Report · Fuel Sales Report · Hangar / Tie-Down Lease Report · FY 2019 Accomplishments and Projects · Avgas Fuel Price Comparison · Jet A Fuel Price Comparison · Airport Monthly Financial Report STAFF RECOMMENDATION: None FINANCIAL IMPACT: None COMMENTS: None ATTACHMENTS: Submitted By: Debbie Jolly, Airport Business Coordinator Airport Manager Octavio A. Garza, P.E., C.P.M. Public Works Director Page 14 of 92 Airport Improvements Project No. 16MPGRGTN February 2019 Project Description FY2016 project: Airport Master Plan Update Purpose Update to 2005 Airport Master Plan Project Estimate $213,290 Project Engineer Coffman Associates Jan 28 – Transportation Commission approval of $200K Grant Feb 19 – Solicitation for Consultant Qualifications Mar 29 – Consultant Qualification Submissions due TxDOT Aviation Apr – Committee to Review Consultant Qualifications  John Pettit  Donna Courtney  Mike Babin Page 15 of 92  Jordon Maddox  Russ Volk May 9 – Selection Committee scheduled to meet to tabulate scoring of consultants Jun/Jul 2016 – TxDOT in negotiations with consultant over scope of work and fees Sep/Oct/Nov – Selection of Members for Master Plan Steering Committee Dec 6, 2016 – Kickoff Meeting with Steering Committee and Consultant Feb 2, 2017 – 2nd Meeting with Planning Advisory Committee and Consultant as well as Public Open House Mar, 2017 – Documents available for public comments Apr, 2017 – Documents available for public comments May, 2017 – Documents available for public comments Jun 6, 2017 – 3rd Meeting with Planning Advisory Committee and Consultant from 2 – 4 PM followed by a Public Open House from 5:30 to 7 PM. Jul, 2017 – Documents available for public comments Aug, 2017 – Documents available for public comments Sep, 2017 – Documents available for public comments Oct, 2017 – Documents available for public comments Nov 16, 2017 – Planning Advisory Committee mtg from 2 – 4 PM @ Library Public Information Workshop from 5:30 to 7 PM @ GCAT Approximately 60 folks in attendance Jan 2018 – Consideration of plan placed on hold by FAA to allow time for their review Feb 2018 – Under review by FAA Mar 2018 – Under review by FAA Apr 2018 – Under review by FAA May 2018 – Under review by FAA Jun 2018 – Under review by FAA Jul 2018 – Reviewing comments provided by FAA with TxDOT Aviation and Coffman Associates Aug 2018 – Draft plan updated based upon FAA recommendations Sep 2018 – 1st reading of Plan Adoption and 2030 Comp Plan Update by City Council on August 28, 2018 Page 16 of 92 Oct 2018 – Complete with only final minor edits and approval of the Airport Layout Plan by TxDOT later this month Nov 2018 – Final review by FAA Dec 2018 – Final review by FAA Jan 2019 - FAA to draft approval letter for GTU Feb 2019 - FAA to draft approval letter for GTU Page 17 of 92 Airport Improvements Project No. 1814GRGTN February 2019 Project Description FY2018 project: Rehabilitate Runway 18/36 Purpose Design and Construct a Runway Rehabilitation Project Project Estimate $5,165,000 Project Engineer Garver Engineering Jun 8, 2018 – GTAB consideration of project Jun 12, 2018 – City Council approval of participation in project Jun 28, 2018 – Texas Transportation Commission approval of design grant Jul 2018 – Engineering, design and preparation of bid package Aug 2018– Package out for bid Aug 30, 2018 – Texas Transportation Commission approval of construction grant Sep 2018– Bid Opening September 25th @ 2 p.m. in Austin. Sep 25, 2018- Bid Results – Three contractors submitted a proposal for the Runway 18-36 Rehabilitation project. The apparent low bidder, Jordan Foster Construction, LLC, bid consisted Page 18 of 92 of the following for Schedule 1 (74 Calendar Days) and Schedule 2 (104 Calendar Days) construction: Schedule 1 Base Bid: $3,485,191.15 Additive Alternate 1: $132,906.00 (Groove Runway 18-36) Additive Alternate 2: $103,600.00 (Overlay Additional Shoulder Pavement) Additive Alternate 3: $252,971.00 (Install Taxiway Lighting Infrastructure within Runway 18-36 RSA (No lights)) Additive Alternate 4: $27,300.00 (Install Electrical infrastructure to Runway 36 PAPI (No lights)) Grand Total: $4,001,968.15 Schedule 2 Base Bid: $3,565,091.15 Additive Alternate 1: $132,906.00 Additive Alternate 2: $103,600.00 Additive Alternate 3: $253,619.00 Additive Alternate 4: $27,300.00 Grand Total: $4,082,516.15 Garver estimated construction cost for Base Bid and Additive Alternates: $4,980,000.00. At this time, TxDOT anticipates the construction for the Runway 18-36 Rehabilitation to start toward the beginning of 2019. Sep 27, 2018 - Texas Transportation Commission approved project. Oct 2018 – TxDOT to award contract for Runway 18-36 Rehabilitation project. Contract awarded to Jordan Foster Construction of Pflugerville, Texas. Nov 2018 – TxDOT to execute contract documents. Dec 2018 – Execution of the Project Participation Agreement (Federally Assisted Airport Development Grant), CSJ No. 1814GEORG, between TxDOT and the City of Georgetown. Jan 15, 2019 – Preconstruction meeting with Garver, TxDOT, Jordan Foster Construction, Resident Project Representative (RPR), and Airport staff. Page 19 of 92 Jan 25, 2019 - TxDOT issues a Notice to Proceed with the Construction Phase to Garver Engineers. Feb 18, 2019 – Jordan Foster Construction to begin staging. Page 20 of 92 Georgetown Municipal Airport Contract Tower Program Update Operations for Month of December 2018 Operating Statistics Performance/volumetric indicators For the Month of: December December 2017 FY-T-D December 2018 FY-T-D Variance Take Offs and Landings 2017 2018 IFR 667 696 2,493 2,313 <180> <7.2%> VFR 5,709 7,586 22,231 23,430 1,199 5.1% Total Take Offs/Landings 6,376 8,282 24,724 25,743 1,019 4.0% *This does not include flyover operations (i.e. handoffs from ABIA approach/departure control to KGTU tower then onto the next ATC. Page 21 of 92 Georgetown Municipal Airport Fuel Sales Update For Month of December 2018 Operating Statistics Performance/volumetric indicators Gallons For the Month of: December December 2017 FY-T-D December 2018 FY-T-D Variance Type of Fuel 2017 2018 AVGAS 22,821 29,642 80,346 85,093 4,747 5.6% JET A 40,785 35,465 128,142 110,938 <17,204> <13.4%> Total Gallons Sold 63,606 65,107 208,488 196,031 <12,457> <6.0%> Page 22 of 92 Airport Hangar / Tie-Down Lease Update February 2019 Project Description Hangar / Tie-Down Lease Agreements Purpose Occupancy Rates Unit Stats Total T-Hangars – 130  130 Occupied  0 Vacant Total Storage Units – 11  8 Occupied  3 Vacant Total Tie-Downs – 38 Monthly, 14 for Overnight/Transient Parking  33 Monthly Occupied  5 Monthly Vacant Page 23 of 92 GTU Airport FY 2019 In-Work Projects Replace bottom door seals on Hangars H, I, J, and TT. 60 of 66 complete Develop Airport Preventative Maintenance Program. Ongoing Wildlife Hazard Assessment completed by Lou Bridges with Mead & Hunt. Reviewing report Upgrade to bi-fold door drive motors in Hangars BB & CC. Obtaining contractor bids Upgrade cable guides with roller poppers in Hangar H. In progress – ½ completed Tree and brush removal at retention pond drainage area. In progress Replace skylights on AeroJet Center hangar roof. Waiting on contractor estimate Planned Projects Taxiway edge lighting / PAPIs 11/29. Obtaining Pesticide Application License to allow for airport staff to spray state regulated chemicals. Replace broken fence along Lakeway Drive. Replace HVAC units in AeroJet Center hangar. Airport rate study. Repave Terminal Drive with new asphalt. Install cattle guard at north gate. Install roller poppers in Hangar I. Install chain link fence around Tower. Convert lights in Hangars E, F, and G to LED. Page 24 of 92 Convert lights in CTA hangar to LED. Spray seal asphalt pavement at north side of AeroJet Center hangar. Spray seal asphalt pavement at Hangars H, I, and J. Crack seal asphalt pavement at CTA hangar. Install cattle guard at south gate. Paint CTA hangar. Replace water heaters in CTA hangar. Replace HVAC units in CTA hangar. Install decorative rock around AST and oil recovery tank fences. Accomplishments Rekeyed all locks in the Air Traffic Control Tower (ATCT) for added security and to simplify the number of access keys needed. The locks have not been changed since the ATCT’s opening in 2007. Added a magnetic dry erase whiteboard to the north wall of the Airport Conference Room. Repaint Airport Manager’s Office and Communication Room in Terminal building. Install rain diverters to tin covered walkway in front of Terminal entrance. Remove vegetation and install predator wire for wildlife management. Tree and brush removal completed at Genesis. Inspect roof insulation in CTA hangar. No repair needed. Install timer switches in Hangar I. Installed lending library bookcase in terminal conference room. Inspected door rollers on Genesis hangar. No replacement needed. Page 25 of 92 Page 26 of 92 Page 27 of 92 Page 28 of 92 Page 29 of 92 Page 30 of 92 Page 31 of 92 Page 32 of 92 Page 33 of 92 Page 34 of 92 City of Georgetown, Texas Transportation Advisory Board February 8, 2019 S UB J E C T: F ebruary 2019 G TAB Updates - Wes ley Wright, P.E., S ys tems Engineering Director/Michael Hallmark, C I P Manager. IT E M S UMMARY: F M 971 - Realignment at Austin Avenue: Engineer ’s plans submitted to C ity for the 60% design, rec eived the fully exec uted AFA 10-20-17 plans s ubmitted to T xDO T for review. T xDO T review from dis tric t office met 4-17 Klotz to move on to 100 % s ubmittals. S cheduled T xDO T bidding late 2019 Northwest Blvd: Engineering underway: 100% plans submitted for bridge, rec eived the fully exec uted AFA 10-20-17. Engineering completion s cheduled 5-18, Environmental C omplete P roject to advertise January/F ebruary 2019 Award s cheduled for March 2019 Tentatively sc heduled to begin mid-F Y 2019. Rivery Blvd Extension: Base course installation underway, U tility installation underway, Outfall drainage 95% Rivery Blvd T IA improvements: All turn lanes are open. C ontrac tor finishing up on pedestrian items. Walk-through to be s cheduled. EB Williams @ R ivery turn lane is in design. S urveying for R O W /easements are c omplete, working to obtain easement and R O W needed. S outhwest Bypass (R M 2243 to IH 35) Phase 1: Topsoil and vegetation las t task S outhwest Bypass (R M 2243 to IH 35) Phase 2: R O W 90% to subgrade, Bridge pier drilling complete, B lasting complete Rock Water Quality P ond Improvements: F inalizing des ign. W PAP modific ations defined and to be s ubmitted to T C EQ . G A being updated for W PAP modific ations . Task order exec uted for the bidding and cons truction for this project. Old Town “Northeast” S idewalk: F inalizing des ign, received T C EQ W PAP approval. 1 eas ement obtained, 2 awaiting s ignatures , 4 eas ement being finalized. High performance pavement seal Package #1: C ontractor has applied pavement s ealer to all of Q uail Valley and S ummerc res t. Notification has been s ent out that the remaining s treets in S un C ity will be pos tponed, es timated to start back up in March 2019. High performance pavement seal Package #2: C ontractor has applied HA5 pavement s ealer to all of R iver C has e and O ak C res t Es tates S ubdivisions . C ontractor to c omplete punch list items Austin Ave S idewalks – Hwy 29 to Leander Rd.: Bid O pening held on 10-30-18. G TAB approved on 11-9-18, C ity C ouncil approved on 11-27-18. C ontracts being exec uted by c ontractor. P re-c on to be sc heduled in January 2019. C ontrac tor expec ts to s tart 1st week of F ebruary 2019. 10th & 11th @ Austin Ave Improvements: Page 35 of 92 Bid opening was held on 10-23-18. G TAB approved on 11-9-18, C ity C ounc il approved on 11-27-18. C ontracts are exec uted. P re-cons truction meeting held 1/22/19. P rojec ted s tart date is the week of F ebruary 11th 2019. S hell S idewalk Improvements: KPA working on design for sidewalk along S hell R oad from S equoia S pur to Bellaire Dr. 1 eas ement needed along S hell R oad near S equoia S pur. Des ign is 95% c omplete. F IN AN C IAL IMPAC T: N/A S UB MIT T E D B Y: Wesley Wright, P.E., S ystems Engineering Direc tor/Mic hael Hallmark, C I P Manager. AT TAC H ME N T S: Description Type February 2019 Updates Backup Material Page 36 of 92 February 2019 GTAB Updates Cover Sheet FM 971 - Realignment at Austin Avenue: Engineer’s plans submitted to City for the 60% design, received the fully executed AFA 10-20-17 plans submitted to TxDOT for review. TxDOT review from district office met 4-17 Klotz to move on to 100 % submittals. Scheduled TxDOT bidding late 2019 Northwest Blvd: Engineering underway: 100% plans submitted for bridge, received the fully executed AFA 10-20-17. Engineering completion scheduled 5-18, Environmental Complete Project to advertise January/February 2019 Award scheduled for March 2019 Tentatively scheduled to begin mid-FY 2019. Rivery Blvd Extension: o Base course installation underway o Utility installation underway Outfall drainage 95% Rivery Blvd TIA improvements: All turn lanes are open. Contractor finishing up on pedestrian items. Walk-through to be scheduled. EB Williams @ Rivery turn lane is in design. Surveying for ROW/easements are complete, working to obtain easement and ROW needed. Southwest Bypass (RM 2243 to IH 35) Phase 1: Topsoil and vegetation last task Southwest Bypass (RM 2243 to IH 35) Phase 2: ROW 90% to subgrade Bridge pier drilling complete Blasting complete Rock Water Quality Pond Improvements: Finalizing design. WPAP modifications defined and to be submitted to TCEQ. GA being updated for WPAP modifications. Task order executed for the bidding and construction for this project. Old Town “Northeast” Sidewalk: Finalizing design, received TCEQ WPAP approval. 1 easement obtained, 2 awaiting signatures, 4 easement being finalized. High performance pavement seal Package #1: Contractor has applied pavement sealer to all of Quail Valley and Summercrest. Notification has been sent out that the remaining streets in Sun City will be postponed, estimated to start back up in March 2019. Page 37 of 92 High performance pavement seal Package #2: Contractor has applied HA5 pavement sealer to all of River Chase and Oak Crest Estates Subdivisions. Contractor to complete punch list items Austin Ave Sidewalks – Hwy 29 to Leander Rd.: Bid Opening held on 10-30-18. GTAB approved on 11-9-18, City Council approved on 11-27-18. Contracts being executed by contractor. Pre-con to be scheduled in January 2019. Contractor expects to start 1st week of February 2019. 10th & 11th @ Austin Ave Improvements: Bid opening was held on 10-23-18. GTAB approved on 11-9-18, City Council approved on 11-27-18. Contracts are executed. Pre-construction meeting held 1/22/19. Projected start date is the week of February 11th 2019. Shell Sidewalk Improvements: KPA working on design for sidewalk along Shell Road from Sequoia Spur to Bellaire Dr. 1 easement needed along Shell Road near Sequoia Spur. Design is 95% complete. Page 38 of 92 FM 971 at Austin Avenue Realignment Intersection Improvements Project No. 1BZ TIP No. AG February 2019 Project Description Design and preparation of final plans, specifications and estimates (PS&E) for the widening and realignment of FM 971 at Austin Avenue, eastward to Gann Street. Purpose To provide a new alignment consistent with the alignment of the proposed Northwest Boulevard Bridge over IH 35; to allow a feasible, alternate route from the west side of I 35 to Austin Avenue, to Georgetown High School, to San Gabriel Park and a more direct route to SH 130. Project Managers Joel Weaver Engineer Klotz Associates, Inc. Element Status / Issues Design Engineer’s plans submitted to City for the 60% design, received the fully executed AFA 10-20-17 plans submitted to TxDOT for review. TxDOT review from district office met 4-17 Klotz to move on to 100 % submittals. Scheduled engineering completion 2018 Environmental/ Archeological TBD Rights of Way Pursuing two remaining parcels on NE end of project. Utility Relocations TBD Construction Estimated late fiscal year 18-19 Other Issues AFA with TxDOT complete. Page 39 of 92 Northwest Boulevard (Fontana Drive to Austin Avenue) Project No. 5QX TIP No. AF February 2019 Project Description Construction of overpass and surface roads to connect Northwest Boulevard with Austin Avenue and FM 971. Purpose This project will relieve congestion at the Austin Avenue/Williams Drive intersection and provide a more direct access from the west side of IH 35 corridor to Georgetown High School and SH 130 via FM 971. Project Manager Joel Weaver and Wesley Wright, P.E. Engineer Klotz Associates Element Status / Issues Design Engineering underway: 100% plans submitted for bridge, received the fully executed AFA 10-20-17. Engineering complete, Environmental Clearance 5-18. Ready to Let awaiting final approval from TxDOT. Environmental/ Archeological Complete Rights of Way ROW Documents are being finalized. Preliminary outreach to landowners has been made. Offers have been made on 5 parcels. 9 parcels needed, 0 acquired to date, tentative bid late 2018. Utility Relocations TBD Construction Project to advertise January/February,2019 Award scheduled for March 2019 Tentatively scheduled to begin mid-FY 2019. Other Issues Page 40 of 92 Rivery Boulevard Extension (Williams Drive to Northwest Boulevard @ Fontana Drive) Project No. 5RM TIP No. AD February 2019 Project Description Develop the Rights-of-Way Map, acquire ROW, address potential environmental issues and complete construction plans specifications and estimate (PS&E) for the extension of Rivery Boulevard from Williams Drive to Northwest Boulevard at Fontana Drive in anticipation of future funding availability. Purpose To provide a route between Williams Drive and Northwest Boulevard serving the Gateway area, providing an alternate route from Williams Drive to the future Northwest Boulevard Bridge over IH 35, to provide a route between the hotels in the Gateway area and the proposed Conference Center near Rivery Boulevard and Wolf Ranch Parkway. Project Manager Travis Baird, Joel Weaver, and Wesley Wright, P.E. Engineer Kasberg Patrick and Associates Element Status / Issues Design Complete Environmental/ Archeology Complete Rights of Way Offers have been made on 22 parcels, and 20 have closed. Environmental assessment complete on 11 parcels in preparation for demolition. Condemnation proceedings have been requested on 2 parcels. Aggressive efforts continue to close all outstanding parcels in FY 2017. Total Parcels: 22 Appraised: 22 Offers: 22 Acquired: 20 Closing pending: 0 Condemnation: 2 Utility Relocations TBD Construction o Base course installation underway o Utility installation underway o Outfall drainage 95% Other Issues Page 41 of 92 Rivery Boulevard TIA Improvements Project No. 5RP TIP No. None February 2019 Project Description Develop the Plans, Specifications and Estimate for roadway improvements necessitated by the development for the Summit at Rivery. Purpose To provide improved traffic flow into the Summit at Rivery hotel and conference center from Rivery Boulevard. Project Manager Joel Weaver, Chris Pousson and Wesley Wright, P.E. Engineer M&S Engineering, LLC Element Status / Issues Design Engineering 100% complete for Hintz, Williams and Wolf Ranch Pkwy turn lanes and are in construction EB Williams @ Rivery turn lane is in design. Environmental /Archeology TBD Rights of Way All easements acquired. Additional easements are needed for EB Williams @ Rivery turn lane. Total Parcels: 5 Appraised: 0 Offers: 0 Acquired: 2 Closing pending: 0 Condemnation: 0 Utility Relocations Suddenlink working to lower a fiber crossing at Wolf Ranch & Rivery, this has been delayed due to the weather. Bid Phase GTAB approved on 2-21-18, Council approved on 2-27-18. Pre-Con held on 3-20-18. Construction All turn lanes are open. TDLR inspection complete. Final Walk-through to be scheduled the week of January 28th 2019 Other Issues TBD Page 42 of 92 Southwest Bypass Project (RM 2243 to IH 35) Project No. 1CA Project No. BK February 2019 Project Description Develop PS&E for Southwest Bypass from Leander Road (RM 2243) to IH 35 in the ultimate configuration for construction of approximately 1.5 miles of interim 2-lane roadway from Leander Road (RM 2243) to its intersection with the existing Inner Loop underpass at IH 35. Purpose To extend an interim portion of the SH 29 Bypass, filling in between Leander Road (RM 2243) to IH 35 Southbound Frontage Road. Project Manager Williamson County City Contact: Ed Polasek, AICP Engineer HDR, Inc. Element Status / Issues Williamson County Project Status (Southwest Bypass (RM 2243 to IH 35) Phase 1 – WPAP for phase 1 approved. On site tasks: Phase 1 o Topsoil and vegitation Southwest Bypass (RM 2243 to IH 35) Phase 2 – ROW 90% to subgrade Bridge pier drilling complete Blasting complete Rights of Way Complete for the parcels east of the Texas Crushed Stone properties. Other Issues City and WilCo coordinating the design and funding details of the Project. Page 43 of 92 Rock Water Quality Pond Improvements Project No. 1EC TIP No. None February 2019 Project Description Design and preparation of final plans, specifications and estimates (PS&E) and construction administration for WPAP modifications and rehabilitation of the Rock Water Quality Pond. Purpose To improve the water quality treatment and capacity for the downtown overlay district. Project Managers Michael Hallmark, Chris Pousson Engineer Steger & Bizzell Element Status / Issues Design Finalizing design. WPAP modifications defined and to be submitted to TCEQ. Executed task order for GA, bidding and construction services. Environmental/ Archeological GA being updated to finalize WPAP modifications. Rights of Way N/A Utility Relocations none Bid Phase TBD Construction TBD Other Issues Page 44 of 92 Citywide Sidewalk Improvements Project Old Town Northeast Sidewalks Project No. 1EF TIP No. None Unchanged - February 2019 Project Description The proposed project consists of the rehabilitation and installation of pedestrian facilities along several streets in northeast “Old Town”. Various methods of rehabilitating existing non-compliant sidewalks will be considered. This project requires coordination with TCEQ and TDLR and all proposed pedestrian elements will be ADA compliant with the Texas Accessibility Standards (TAS). Purpose To provide ADA/TDLR compliant sidewalks and ramps identified in the 2015 Sidewalk Master Plan. Project Managers Nat Waggoner, AICP, PMP®, Chris Pousson Engineer Steger Bizzell Element Status / Issues Design Finalizing design, received TCEQ WPAP approval. Working to close on easements needed. Environmental/ Archeological TBD Rights of Way / Easements 1 easement has been obtained, 2 easements are getting scheduled to be signed, the remaining 4 easements are being finalized. Utility Relocations Relocate Frontier, Sudden link and COG Electric overhead. Construction TBD Other Issues Page 45 of 92 Transportation Services Operations CIP Maintenance February 2019 Unchanged Project Description 2018 CIP Maintenance project consist of furnishing and installing approximately 138,000 square yards of two course surface treatment with fog seal, approximately 56,000 square yards of high performance surface treatment and approximately 380,000 square yards of high performance pavement seal applications. Purpose To provide protection and maintain an overall pavement condition index of 85%. Project Manager Chris Pousson Engineer/Engineers KPA, LP Task Status / Issues Two Course treatment with fog seal All two course surface treatment with fog seal is complete. All striping, handwork and buttons are complete. Punch list is completed. Streets Included • Lakeway (Airport to Northwest) • Inner Loop (FM 971 to Hwy 29) • Sam Houston (Maple to Rock Ride) • Patriot Way (Sam Houston to Ronald Rd) High performance pavement seal Package #1 Contractor has applied pavement sealer to all of Quail Valley and Summercrest. Notification has been sent out that the remaining streets in Sun City will be postponed, estimated to start back up in March 2019. High performance pavement seal Package #2 (HA5) Contractor has applied HA5 pavement sealer to all of River Chase and Oak Crest Estates Subdivisions. Contractor to complete punch list items Page 46 of 92 SHELL R O A D WEB B DEL B L V D . STE T S O N TRAIL D R . C A V E R N C O B B ST . WATE R RUNNI N G BASS S T . CIR. STE T S O N BER R Y T R . JUNIPER WILD P L U M W A Y R I D E R T R A I L C I R C L E G L O R Y M O R N I N G WAYANEMONE DR. BELL BLUE CUP TR. TERBUT TR. BUS H BEAUTY CIR. ANEMONE C I R . B U S H B E A U T Y WAYSTAR LONE D R . C O ONBR CIR . BR O N C O C I R . A S T E R W I L D H O R S E D R . E N C H A N T E D L O G A N R O A D WAY SISP O E R O FL O W E R S THE OF LA N E LI L Y C O V E BE L L FLOWER S THEOF CO U R T TRAIL A L P I N E CIRCLE T R A I L DR STAR LANE CO V E A EN R B DEL W E B B B L V D . DR. V E LAN E LAR K S P U R R E DACAC I A W A Y T H I S T L E BLAZING CO L U M B I N E C O U R T DEWBERRY DRIVE DAND E L I O N D R P O P P Y VIN C A D R VINCA L I A T R I S L N EG R E T SA N D P I P E R WHITE WOODPECKER WAY POP P Y T R A I L TR A I L O F T H E F L O W E R S BLUE S T E M D R WH I P P O O R W I L L W A Y CHI C K A D E E SC I S S O R T A I L T R A I L WH I P P O O R W I L L CO V E WAY WINECU P W A Y PA T H TR A I L D A I S Y PURPLE SA G E D R LANT A N A D R I V E SCIS S O R T A I L COV E WARB L E R W A Y PAINT E D B U N T I N G SI L V E R - RO S E RO C K TRAIL ORANGE CIRCLE R A I N WAYGAILL A R D I A C TE A C U P CI R C L E CO U R T CO V E LN.MYRTL ECREPE COVEBERRYELDER - ST. E L D E R B E R R Y L N . MIST F L O W E R D R . R U N I L I A DR. RU N I L I A CIR.RED O A K CIR.BLOS S O M PEAC H WA Y L A U R E L MO U N T A I N LAN E PER S I M M O N CIR . WA L N U T DRI V E TEXAS TR A I L CHIS H O L M OLD ST. WAYIL TR A TLE CA T CI R . MU L B E R R Y CI R . TA I L SW A L L O W - CV . FA L C O N ST. CONFAL DR. LARIAT S I X F L A G S D R . D R . CO U N T R Y H I L L TR A I L M O O D Y DA N COVE SUCKLE HONEY- S T . S U N F L O W E R W A Y H A W K N I G H T CV. YUCCA D R . W I L D R O S E DRIV E SMITHACKBL D R . C O U N T Y H I G H C O V E B L A C K S M I T H C T . B L U E S K Y D R . H I G H T R A I L DR . SP R I N G S C O L D CIR.LILLYWATER- GOOD W A T E R D R I V E S P R I N G S C R Y S T A L WIND WHISP E R I N G LAKEW O O D D R I V E S O U T H C H E R R Y W O O D L A N E LAKEWO O D D R I V E N O R T H C A S A L O M A D R I V E SEDRO T R A I L CIR. RED WI N G W A Y P A S S P L O V E R CO V E WHI S P E R I N G W I N D D R I V E B E R R Y W O O D L A N E JIM D R . HO G G VILL A G E GLE N GROV E CT. HA N O V E R VIL L A G E CO M M O N S WEST B U R Y L N . LA N E FA I R F I E L D G O L F V I E W D R I V E BUR OAK L N MALL A R D LN TANA G E R L A N E A R A N S A S C V W I L D TU R K E Y L N BL V D . SCISSORTAIL T R A I L BRIAR PATCH COVE GR A P E V I N E L A N E HO L L Y B E R R Y LANE AGAVE LANE GOLDE N R O D SOT O L PAS S CHU C K W A G O N TRA I L D O U B L E FI R E T R . PR O S P E C T O R PA S S INDIAN SP R I N G S D R . FRI E N D L Y CR. ROSE B U D L N SAD D L E TR.HARN E S S LN. LONG H O R N TR . BARNDANCE CV. RA N C H HO U S E CV . GR E A T FR O N T I E R DR. BRA N D I N G IRO N C V . CAM P DRIV E RO D E O D R . STO C K M A N TR T E X A S DR I V E CR O S B Y COURT LYN N COV E NOLAN DR I V E SCU R R Y B O U L E V A R D SUN CITY BLV D . CA P R O C K C A N Y O N FOSSIL PALO D U R O B I G S P R I N G S SIERRA B L A N C O LOVIE LN W I L L I A M S D R . KASBERG, PATRICK & ASSOCIATES, LP CONSULTING ENGINEERS GEORGETOWN, TEXAS 78626 FIRM REGISTRATION NUMBER F-510 2018 STREET MAINTENANCE PROJECTS - SUN CITY January 15, 2019 0 HORIZONTAL SCALE IN FEET 500 1000 NORTH © 20 1 8 K a s b e r g , P a t r i c k & A s s o c i a t e s , L P FI L E : P: \ G e o r g e t o w n \ 2 0 1 4 \ 1 4 - 1 1 8 5 Y R C I P \ C A D \ E x h i b i t \ 2 0 1 7 - 1 2 - 1 4 2 0 1 8 W O R K P L A N \ S U N C I T Y . d w g L A S T S A V E D : 8/ 1 0 / 2 0 1 8 0 9 : 1 8 : 1 3 A M LA Y O U T : SU N C I T Y E X H I B I T GEORGETOWNTEXAS EST. 1848 LEGEND HIGH PERFORMANCE SURFACE SEAL COUNCIL DISTRICT 5 - Kevin Pitts COUNCIL DISTRICT 4 - Steve Fought COUNCIL DISTRICT 3 - John Hesser Page 47 of 92 Citywide Sidewalk Improvements Austin Ave Sidewalk Improvements Project No. 1CJ TIP No. None February 2019 Project Description The proposed project consists of the rehabilitation and installation of pedestrian facilities along Austin Ave from Hwy 29 to Leander Rd. Various methods of rehabilitating existing non-compliant sidewalks will be considered. This project requires coordination with TCEQ and TDLR and all proposed pedestrian elements will be ADA compliant with the Texas Accessibility Standards (TAS). Purpose To provide ADA/TDLR compliant sidewalks and ramps identified in the 2015 Sidewalk Master Plan. Project Managers Chris Pousson Engineer KPA Element Status / Issues Design Bid Opening held on 10-30-18. GTAB approved on 11-9-18, City Council approved on 11-27- 18. Environmental/ Archeological TBD Rights of Way / Easements none Utility Relocations Hydrant Construction Contracts are being routed internally for signatures. Pre-con to be set the week of January 28th 2019. Other Issues TBD Page 48 of 92 10th & 11th @ Austin Ave Improvements Project No. 1DT & 1DW TIP No. None February 2019 Project Description The proposed project consists of the rehabilitation and installation of pedestrian facilities at 10th & 11th streets at Austin Ave. This project also includes water line replacement along 11th from Rock to Main and storm water drainage improvements at the intersection of 11th and Austin Ave. Purpose To provide ADA/TDLR compliant sidewalks and ramps, rehab existing water line and improve drainage at 11th and Austin Ave. Project Managers Chris Pousson Engineer KPA Element Status / Issues Design Bid opening was held on 10-23-18. GTAB approved on 11-9-18, City Council approved on 11-27-18. Environmental/ Archeological TBD Rights of Way / Easements none Utility Relocations 1 street light Construction Contracts are executed. Pre-construction meeting held 1/22/19. Projected start date is the week of February 11th 2019 Other Issues TBD Page 49 of 92 Shell Road Sidewalk Improvements Project No. TIP No. None February 2019 Project Description The proposed project consists of the installation of pedestrian facilities along Shell Road from Sequoia Spur to Bellaire Dr. This project requires coordination with TCEQ and TDLR and all proposed pedestrian elements will be ADA compliant with the Texas Accessibility Standards (TAS). Purpose To provide ADA/TDLR compliant sidewalks and ramps to eliminate sidewalk gaps for pedestrian mobility. Project Managers Chris Pousson Engineer KPA Element Status / Issues Design Task Order executed in September 2018. Design is 95% complete. Environmental/ Archeological TBD Rights of Way / Easements 1 easement needed at Shell Road and Sequoia Spur. Utility Relocations TBD Construction TBD Other Issues TBD Page 50 of 92 City of Georgetown, Texas Transportation Advisory Board February 8, 2019 S UB J E C T: Dis cus s ion and update on various road bond projec ts -- Wes ley Wright, P E, S ys tems Engineering Director IT E M S UMMARY: A pres entation will be given on the status of various road bond projects . F IN AN C IAL IMPAC T: N/A. S UB MIT T E D B Y: Wright Page 51 of 92 City of Georgetown, Texas Transportation Advisory Board February 8, 2019 S UB J E C T: C onsideration and pos s ible approval of the Minutes from the January 11, 2019 Meeting. -- Emily Koontz - Board Liais on IT E M S UMMARY: F IN AN C IAL IMPAC T: NO NE S UB MIT T E D B Y: Emily Koontz - Board Liais on AT TAC H ME N T S: Description Type GTAB Minutes January 11, 2019 Backup Material Page 52 of 92 Page 53 of 92 Page 54 of 92 Page 55 of 92 Page 56 of 92 Page 57 of 92 Page 58 of 92 City of Georgetown, Texas Transportation Advisory Board February 8, 2019 S UB J E C T: C onsideration and pos s ible rec ommendation on Task O rder KPA-19-003-TO with Kas berg, P atrick, and As s ociates of G eorgetown, T X in the amount of $456,500.00 for profes s ional s ervic es related to 2019 S treet Maintenance -- Wes ley Wright, P E, S ys tems Engineering Director IT E M S UMMARY: T he proposed 2019 S treet Maintenanc e program includes both S ealant (an asphalt emulsion designed to s eal c racks , prevent water intrus ion into the s ubgrade, and prolong the life of the pavement) and Hot-in- P lace Asphalt R ecycling (a mix of existing asphalt with new material to c reate a new paving s urfac e). T he proposed s treets rec ommended for maintenanc e this year bas ed on the recently c ompleted P avement C ondition Index analys is are as follows : S ealant - P ortions of S un C ity (generally north of S un C ity Blvd along Texas and W his pering Wind), most of G eorgetown Village, and Univers ity P ark. Hot-in-P lace Asphalt R ecycling - P ortions of Berry C reek and portions of O ld Town Eas t (both north and s outh of S H29, between Myrtle and P ine) A detailed map of the proposed s treets planned for treatment is attac hed. F IN AN C IAL IMPAC T: F unds are available from the voter approved quarter-c ent sales tax and included F Y19 S treet Maintenance F und budget. S UB MIT T E D B Y: Wright AT TAC H ME N T S: Description Type Street Map Backup Material Task Order Backup Material Page 59 of 92 KASBERG, PATRICK & ASSOCIATES, LP CONSULTING ENGINEERS GEORGETOWN, TEXAS 78626 FIRM REGISTRATION NUMBER F-510 PROPOSED 2019 IMPROVEMENT PROJECTS EXHIBIT A January 31, 2019 0 HORIZONTAL SCALE IN FEET 2500 5000 N O R T H © 2 0 1 4 K a s b e r g , P a t r i c k & A s s o c i a t e s , L P FI L E : P: \ G e o r g e t o w n \ 2 0 1 9 \ D e v e l o p m e n t \ S t r e e t M a i n t e n a n c e \ S T R E E T M A I N T A I N A N C E . d w g L A S T S A V E D : 1/ 3 1 / 2 0 1 9 1 : 4 3 : 4 0 P M LA Y O U T : 11 x 1 7 e x h i b i t Page 60 of 92 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 1 of 4 Task Order In accordance with paragraph 1.01 of the Master Services Agreement between Owner and Kasberg, Patrick & Associates, LP (“Engineer”) for Professional Services – Task Order Edition, dated March 23, 2016, ("Agreement"), Owner and Engineer agree as follows: 1. Specific Project Data A. Title: 2019 Street Maintenance Projects____________________________ B. Description: Professional Engineering Services for the preparation of plans, specifications, bidding documents and construction administration for the City of Georgetown’s 2019 Street Maintenance Projects. The project consists of the two (2) different street maintenance methods: hot in place recycling (HIPR) and high performance pavement seal application. Each project will also include the evaluation of all existing pedestrian ramps along the proposed project route to determine if the ramps are ADA compliant. Any pedestrian ramp that identified as non-compliant will be removed and replaced in conjunction with this project. This project will also include Onsite Representation Services for the high performance pavement seal applications. C. City of Georgetown Project Number: __________________________________ D. City of Georgetown General Ledger Account No.: _______________________ E. City of Georgetown Purchase Order No.: _______________________________ F. Master Services Agreement, Contract Number: 2016-730-MSA____________ 2. Services of Engineer See Exhibit A, Scope of Services, attached 3. Owner's Responsibilities Owner shall have those responsibilities set forth in the Agreement subject to the following: City to provide asbuilt/record drawing of City owned utilities located in the proposed project areas. 4. Times for Rendering Services Phase Completion Date Design – 2 Street Maint. Projects April 10, 2018 Task Order No. KPA-19-003-TO, consisting of __10___ pages. Page 61 of 92 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 2 of 4 Bidding – 2 Street Maint. Projects May, 15, 2018 Construction Admin. – 2 Street Maint. Projects October 1, 2019 5. Payments to Engineer A. Owner shall pay Engineer for services rendered as follows: Category of Services Compensation Method Lump Sum or Not to Exceed Amount of Compensation for Services Basic Services Final Design, Bidding, and Construction Phase A. Lump Sum $456,500.00 B. The terms of payment are set forth in Article 4 of the Agreement unless modified in this Task Order. 6. Consultants: Kasberg, Patrick & Associates, LP – Georgetown, Texas John Aldridge, Inspector – Georgetown, Texas 7. Other Modifications to Agreement: None 8. Attachments: Exhibit A – Scope of Services Exhibit B – Fee Schedules Exhibit C – Overall Project Exhibit 9. Documents Incorporated By Reference: The Agreement effective March 23, 2016. Page 62 of 92 Page 63 of 92 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 4 of 4 Owner: Engineer: Designated Representative for Task Order: Designated Representative for Task Order: Name: Michael Hallmark Name: Trae Sutton, P.E., CFM Title: Project Manager Title: Principal Address: 300-1 Industrial Ave. Georgetown, TX 78626 Address: 1008 South Main Street Georgetown, TX 78626 E-Mail Address: michael.hallmark@georgetown.org E-Mail Address: TSutton@kpaengineers.com Phone: 512-931-7698 Phone: 512-819-9478 Fax: Fax: 254-733-6667 Page 64 of 92 EXHIBIT A – DETAILED PROJECT SCOPE SERVICES PROVIDED BY ENGINEER KASBERG, PATRICK & ASSOCIATES, LP GEORGETOWN, TEXAS Project Description: This project involves final design, bidding, construction administration and onsite representation services for the City of Georgetown’s 2019 Street Maintenance Projects. The project consists of two (2) different street maintenance methods: hot in place recycling (HIPR) and high performance pavement seal application. Each project will also include the evaluation of all existing pedestrian ramps along the proposed project route to determine if the ramps are ADA compliant. Any pedestrian ramp that identified as non-compliant will be removed and replaced in conjunction with this project. This project will also include Onsite Representation Services for the high performance pavement seal application. This service will be provided during the construction phase of these projects and will consist of construction observation, daily construction reports, product installation evaluation, project communication with the City, and general conformance with plans and specifications by the contractor and replaced in conjunction with this project For the hot in place recycling (HIPR Process) application, each street location will include the evaluation of the existing pedestrian ramps along the proposed project route to determine if the ramps are ADA compliant. Any pedestrian ramp that identified as non-compliant will be removed and replaced in conjunction with this project. The streets that are proposed to receive the HIPR treatment can be found on the attached Exhibit C. The high performance pavement seal application is a high density mineral bond asphalt emulsion that includes a blend of fine aggregates. The application limits oxidative damage to the roadway that is a result of sun exposure and moisture. The streets proposed for high performance pavements seals in this year’s project are identified on the attached Exhibit C. Scope of Services: 2019 Street Maintenance Projects Scope of Services: The scope of services associated with these projects is as follows: I. Design Phase a. Data Collection, Permits, and Utility Coordination i. The ENGINEER will utilize existing topographic information and City data to develop surfaces for the proposed street maintenance streets. ii. The ENGINEER will determine areas within the project that require tree pruning and care. Details and procedures will be developed, coordinated, and approved by the City of Georgetown arborist. iii. The ENGINEER will coordinate with utility companies and other City departments to identify any possible conflicts and/or proposed utility improvements on the proposed street maintenance projects. Page 65 of 92 iv. The ENGINEER will investigate general Drainage within the project area and conveyance to positive flow at the connection points of the project to existing conditions. Any areas of concern or non-conveyance will be reported to the City of Georgetown Staff and discussed. v. The ENGINEER will review curbs, Driveways, etc. to determine conflicts with existing private property connections to the project. vi. The ENGINEER will conduct a review of all pedestrian ramps to determine their ADA compliance status along the project routes. vii. The ENGINEER will incorporate City of Georgetown imagery into the GIS data and integrate the two as a model. b. Develop Design Plans i. The ENGINEER will utilize any existing topographic data and surface model to develop plan sheets identifying project limits for each street maintenance application. The plan sheets shall identify locations of existing water valve, fire hydrant, wastewater manholes and other existing utilities located within the project limits. ii. The ENGINEER will develop plan sheets with elevation call outs for in-house curb and gutter replacement projects. iii. The ENGINEER will develop erosion control/sedimentation/tree protection plans. iv. The ENGINEER will develop traffic control, striping and signing plans for each street maintenance application location. v. The ENGINEER will develop all standard and special details for each construction method. vi. The ENGINEER will develop plan sheets identifying non-compliant ADA pedestrian ramps that are to be replaced as part of this project. The plan sheets will identify location, ramp type and any sidewalk improvement required to bring the ADA ramp into compliance. vii. The ENGINEER will develop a quantity take-off and an estimate of probable construction cost for each street maintenance method. c. Develop Bidding Documents for the Project i. The ENGINEER will develop detailed technical specifications for each street maintenance method. ii. The ENGINEER will develop a detailed quantity take off for work to be performed for each street maintenance method. The ENGINEER will utilize this detailed quantity take off to prepare a bid schedule for the project. iii. The ENGINEER will prepare the contract document project manual. d. Review Plans with City Staff, Incorporate Comments i. The ENGINEER will schedule a meeting with City Staff to review the plans at the 50%, 75% and 90% design stages to discuss issues and report any dilemmas that have been encountered. ii. The ENGINEER will receive all City Staff comments and incorporate into the plans. Once comments have been incorporated the ENGINEER will schedule a second meeting with City Staff to review the revised plans. iii. The ENGINEER will submit the five sets of final plans to City Staff. Page 66 of 92 II. Bidding a. The ENGINEER will develop the invitation to bid and deliver to City Staff for advertising the project for public bidding. The ENGINEER will also solicit bids from past contractors to acquire as competitive a bidding process as possible; b. The ENGINEER will manage and distribute bidding documents; c. The ENGINEER will prepare for the Pre-Bid Conference, develop an agenda and sign in sheet, conduct the Pre-Bid Conference, take notes at the conference, prepare minutes and incorporate into the addenda; d. The ENGINEER will receive all questions from bidders, log the questions and answer in the form of an addenda; e. The ENGINEER will conduct the bid letting, receive all bids, tabulate the bids and certify them; f. The ENGINEER will research the low bidder(s) qualifications and recommend award to the City of Georgetown. III. Construction Administration a. The ENGINEER will prepare contract documents; forward those to the contractor awarded the project by the Georgetown City Council. Once the contractor has executed the contract documents, they will be checked for proper documentation and forwarded to the City of Georgetown for execution; b. The ENGINEER will schedule and conduct the Pre-Construction Conference. Minutes from the conference will be taken and distributed; c. The ENGINEER will receive and review all submittals and material samples for the project. Documentation for the submittals will be generated and distributed to the City of Georgetown and the contractor; d. The ENGINEER will hold regularly scheduled construction progress meetings. These meetings will include meeting agendas covering project specifics and schedules. Notes will be taken by the ENGINEER at the meetings. Minutes will then be developed and distributed to the City of Georgetown Staff and the contractor; e. The ENGINEER will make periodic visits the project site. These site visits are utilized to perform a general overview of the project and answer any questions the contractor may have. The City of Georgetown will provide daily on-site representation for the project; f. The ENGINEER will develop pay estimate forms for the project. These will be distributed to City Staff and the contractor. The ENGINEER will review the pay requests with City Staff; g. The ENGINEER will conduct a final walk through of the project. Punch list items will be generated during this review. A letter addressed to City Staff will be generated discussing the findings of the walk through. The contractor will be copied on this letter as well; h. The ENGINEER will develop final record Drawings for the City of Georgetown Staff. The record Drawings will be presented in the form of a DVD with pdf of each plan sheet and a full 11x17 hard copy. Page 67 of 92 IV. Onsite Representation a. The ENGINEER will observe equipment and materials for compliance with the plans and specifications and approved shop drawing submittals; b. The ENGINEER will verify installed quantities and materials on hand for monthly pay estimates to Contractors. c. The ENGINEER will confirm and note changes on as-built plans submitted by Contractors. d. The ENGINEER will prepare written daily reports on the City of Georgetown Inspection Form. The information provided will include construction activities summarizing work performed, quantities installed, number of laborers on site, equipment used, weather conditions and significant activities and test results (if required). Page 68 of 92 EXHIBIT B FEE SCHEDULE KPA 2019 Street Maintenance Projects Kasberg, Patrick & Associates, Georgetown, Texas January 22, 2019 Bid Package Roadway Repair Method Proposed Professional Services Fee Opinion of Probable Construction Costs Total Project Cost 1 Hot in Place Recycling 278,900.00$ 3,000,000.00$ 3,278,900.00$ 2 High Performance Pavement Seal 112,200.00$ 1,350,000.00$ 1,462,200.00$ 3 Onsite Representation - Street Maintenance 65,400.00$ 65,400.00$ Total Project Costs 456,500.00$ 4,350,000.00$ 4,806,500.00$ Summary of Proposed Project Costs Page 69 of 92 KASBERG, PATRICK & ASSOCIATES, LP CONSULTING ENGINEERS GEORGETOWN, TEXAS 78626 FIRM REGISTRATION NUMBER F-510 PROPOSED 2019 IMPROVEMENT PROJECTS EXHIBIT A January 31, 2019 0 HORIZONTAL SCALE IN FEET 2500 5000 N O R T H © 20 1 4 K a s b e r g , P a t r i c k & A s s o c i a t e s , L P FI L E : P: \ G e o r g e t o w n \ 2 0 1 9 \ D e v e l o p m e n t \ S t r e e t M a i n t e n a n c e \ S T R E E T M A I N T A I N A N C E . d w g L A S T S A V E D : 1/ 3 1 / 2 0 1 9 1 : 4 3 : 4 0 P M LA Y O U T : 11 x 1 7 e x h i b i t GEORGETOWNTEXAS EST. 1848 LEGEND GEORGETOWN CITY LIMITS GEORGETOWN ETJ BID PROJECTS HIGH PERFORMANCE PAVEMENT SEAL (HPPS) HOT IN PLACE RECYCLING (HIPR) Page 70 of 92 City of Georgetown, Texas Transportation Advisory Board February 8, 2019 S UB J E C T: C onsideration and pos s ible rec ommendation to approve task order KPA-19-001-TO with Kasberg, P atrick & Associates, L P of G eorgetown, T X (“Engineer”) for P rofessional Services for the design of S E I nner L oop (F M 1460 to Austin Avenue) and S outhwestern B oulevard (R aintree to S E Inner L oop) in the amount of $1,362,935.00. -- Wesley Wright, P E , Systems E ngineering D irector. IT E M S UMMARY: T he work to be performed by the Engineer under this c ontract c onsists of providing final plans and s pecific ations , bidding and c onstruc tion adminis tration for the following: S outheast Inner Loop from F M 1460 to Aus tin Avenue - Improving and widening the existing roadway to four lanes. S outhwes tern Blvd from R aintree Drive to Southeast Inner L oop - I mproving and widening the existing roadway to four lanes. T he professional services will consist of providing final roadway, drainage, water, wastewater, incidental designs, as well as, utility coordination, R O W support, environmental phase I investigations, archeological investigations, geotechnical investigations, R O W & Temporary Construction E asement (T C E ) metes and bounds documents, bidding documents, bidding services, and construction administration services. F IN AN C IAL IMPAC T: F unding is available in the F Y19 Transportation C apital Improvement P lan and funds were approved by the voters through the 2015 R oad Bond. S UB MIT T E D B Y: Wesley Wright, P.E., S ystems Engineering Direc tor/Mic hael Hallmark, C I P Manager AT TAC H ME N T S: Description Type Project Location Map Backup Material Task Order KPA-19-001-TO Cover Memo Page 71 of 92 PROPOSED SOUTHWESTERN BOULEVARD WIDENING (APPROX. 3,000 FT) PROPOSED SOUTHEAST INNER LOOP WIDENING (APPROX. 6,000 FT) KASBERG, PATRICK & ASSOCIATES, LP CONSULTING ENGINEERS GEORGETOWN, TEXAS 78626 Firm Registration No. F-510 SOUTHEAST INNER LOOP AND SOUTHWESTERN BOULEVARD EXHIBIT C - PROJECT LOCATION MAP © 20 1 4 K a s b e r g , P a t r i c k & A s s o c i a t e s , L P K P A F i r m R e g i s t r a t i o n N u m b e r F - 5 1 0 FI L E : P: \ G e o r g e t o w n \ 2 0 1 9 \ t a s k o r d e r s \ i n n e r l o o p a n d s o u t h w e s t e r n b l v d \ E X H I B I T C - I N N E R L O O P A N D S O U T H W E S T E R N B L V D . d w g L A S T S A V E D : 1/ 2 4 / 2 0 1 9 0 2 : 5 4 : 2 3 P M LA Y O U T : EX H I B I T C 0 HORIZONTAL SCALE IN FEET 500 1000 N O R T H GEORGETOWNTEXAS EST. 1848 S.E. IN N E R L O O P SAM H O U S T O N A V E N U E S O U T H W E S T E R N B O U L E V A R D SO U T H A U S T I N A V E N U E RAIN T R E E F . M . 1 4 6 0 Page 72 of 92 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 1 of 4 Task Order In accordance with paragraph 1.01 of the Master Services Agreement between Owner and Kasberg, Patrick & Associates, LP (“Engineer”) for Professional Services – Task Order Edition, dated March 23, 2016, ("Agreement"), Owner and Engineer agree as follows: 1. Specific Project Data A. Title: SE Inner Loop - FM 1460 to Austin Avenue Roadway Widening Project & Southwestern Boulevard – Raintree Drive to SE Inner Loop Roadway Widening Project B. Description: The work to be performed by the Engineer under this contract consists of providing final plans and specifications, bidding and construction administration for the SE Inner Loop - FM 1460 to Austin Avenue Roadway Widening Project & Southwestern Boulevard – Raintree Drive to SE Inner Loop Roadway Widening Project (See Attached Exhibit C). The professional services will consist of providing final roadway, drainage, water, wastewater, incidental designs, as well as, utility coordination, ROW support, environmental phase I investigations, archeological investigations, geotechnical investigations, ROW & Temporary Construction Easement (TCE) metes and bounds documents, bidding documents, bidding services, and construction administration services. C. City of Georgetown Project Number: __________________________________ D. City of Georgetown General Ledger Account No.: _______________________ E. City of Georgetown Purchase Order No.: _______________________________ F. Master Services Agreement, Contract Number: 2016-730-MSA____________ 2. Services of Engineer See Exhibit A, Scope of Services, attached 3. Owner's Responsibilities Owner shall have those responsibilities set forth in the Agreement subject to the following: Consultant will require coordination from the City to capture locations of existing City owned utilities and easements within the project limits. 4. Times for Rendering Services Phase Completion Date Design Phase 240 Days Bidding Phase 45 Days Task Order No. KPA-19-001-TO, consisting of __14___ pages. Page 73 of 92 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 2 of 4 Construction Admin Phase 320 Days 5. Payments to Engineer A. Owner shall pay Engineer for services rendered as follows: Category of Services Compensation Method Lump Sum Amount of Compensation for Services Basic Services SE Inner Loop: Austin to FM 1460 - Preliminary Design, Final Design, Bidding, Construction Phase Southwestern Boulevard: Raintree to SE Inner Loop - A. Lump Sum $853,450.00 Basic Services Preliminary Design, Final Design, Bidding, Construction Phase A. Lump Sum $509,485.00 Total Services Fee A. Lump Sum $1,362,935 B. The terms of payment are set forth in Article 4 of the Agreement unless modified in this Task Order. 6. Consultants: Kasberg, Patrick & Associates, LP – Georgetown, Texas Terracon Associates, Inc. – Austin, Texas Inland Geodetics, LLC – Round Rock, Texas 7. Other Modifications to Agreement: None Page 74 of 92 Page 75 of 92 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 4 of 4 Owner: Engineer: Designated Representative for Task Order: Designated Representative for Task Order: Name: Joel Weaver Name: Trae Sutton, P.E., CFM Title: Project Manager Title: Principal Address: 300-1 Industrial Ave. Georgetown, TX 78626 Address: 1008 South Main Street Georgetown, TX 78626 E-Mail Address: Joel.weaver@georgetown.org E-Mail Address: TSutton@kpaengineers.com Phone: 512-931-7698 Phone: 512-819-9478 Fax: Fax: 254-733-6667 Page 76 of 92 Page 1 of 8 EXHIBIT A DETAILED PROJECT SCOPE of SERVICES PROVIDED BY ENGINEER KASBERG, PATRICK & ASSOCIATES, LP GEORGETOWN, TEXAS Project Description: The work to be performed by the Engineer under this contract consists of providing final plans and specifications, bidding and construction administration for the SE Inner Loop - FM 1460 to Austin Avenue Roadway Widening Project & Southwestern Boulevard – Raintree Drive to SE Inner Loop Roadway Widening Project (See Attached Exhibit C). The professional services will consist of providing final roadway, drainage, water, wastewater, incidental designs, as well as, utility coordination, ROW support, environmental phase I investigations, archeological investigations, geotechnical investigations, ROW & Temporary Construction Easement (TCE) metes and bounds documents, bidding documents, bidding services, and construction administration services. Scope of Services: The scope of services associated with the Two (2) Roadway Improvement Projects includes: I. Project Management/Coordination a. The ENGINEER shall coordinate, conduct and document a Project Kickoff Meeting with City Staff. b. The ENGINEER shall attend 30%, 60%, 90% and 100% Project Submittal Meetings with City Staff. The ENGINEER shall review the submittal package with City Staff and provide written questions and or comments that may arise during the design process and review those with City Staff and provide recommendations, if required. These meetings may also include meeting with Landowners to review the proposed project alignment. Assume six (6) meetings shall be required. c. The ENGINEER shall provide Contract Management and Coordination. This shall include developing monthly invoices and progress reports, subconsultant coordination, design coordination with the City and design coordination with dry utilities. d. The ENGINEER shall obtain and review the existing data provided from the City and that have a direct impact of the proposed project. II. Utility Coordination/Right of Way Support a. The ENGINEER will research the current property ownership along the proposed route and provide a property ownership map and list of impacted property owners to the City for use in obtaining right of entry. b. The ENGINEER will provide project support in the form of project data, exhibits and information to the City’s assigned right-of-way agent. The ENGINEER will be Page 77 of 92 Page 2 of 8 available to attend meetings with impacted property owners to address questions and comments, if requested. c. The ENGINEER will provide project data, exhibits and information to the surveyor in support of preparation of a right-of-way map, metes and bounds documents and field sketches. The ENGINEER will review the field sketches and metes and bounds documents to verify document accuracy. d. The ENGINEER will provide project data, exhibits and information to the surveyor in support of preparation of a Temporary Construction Easement Map for the development of metes and bounds documents and field sketches. The ENGINEER will review the field sketches and metes and bounds documents to verify document accuracy. e. The ENGINEER shall develop an Utility Conflict Map detailing the approximate locations of the existing dry utilities and identify potential conflicts with impacted existing dry utilities. f. The ENGINEER shall coordinate, attend and document a Utility Coordination Meeting with the existing utilities located within the proposed corridor to discuss impacts this project on the existing utilities. The ENGINEER shall document the highlights of this meeting. Assume two (2) meetings shall be required. III. Final Design A. SE Inner Loop: Austin Avenue to FM 1460 Roadway Design a. Roadway Geometric Design. The ENGINEER will develop final roadway schematic designs with horizontal and vertical alignments based off the topographic surveys. The alignments will be in compliance with the City of Georgetown, TxDOT and AASHTO Roadway Design Criteria. The ENGINEER will review final schematic alignment with City Staff. b. Typical Sections. The ENGINEER will utilize the roadway geometric design to develop existing and proposed typical roadway sections for project. c. Plan & Profile Sheets – Roadway. The ENGINEER will prepared plan & profile sheets for the project. The sheets shall include existing topography, utilities, control data, preliminary roadway geometry (vertical and horizontal), drainage improvements, and other related improvements. d. Intersection Layouts. The ENGINEER shall design typical intersection layouts that identify all horizontal and vertical geometry along the proposed project route. This will also include obtaining project data and alignment(s) from adjacent and/or connecting design projects as may affect the development of proposed alignment. Page 78 of 92 Page 3 of 8 e. Cross Sections for Roadway. The ENGINEER will prepare roadway cross sections at intervals not to exceed 100 feet along to the proposed roadway alignment. The cross sections shall include the proposed roadway improvements, multi-use trail facility and other related drainage improvements. f. Pedestrian Facility. The ENGINEER shall perform final design in order to develop plan and profile drawings for a pedestrian facility along the proposed project route. The design of the multi-use trail facility shall be in accordance with the American with Disabilities Act (ADA), Texas Department of License and Regulations (TDLR) and TxDOT design requirements for pedestrian facilities and AASHTO Guidelines for Bike Facilities. Drainage Design a. The ENGINEER will incorporate all design surveys into computer aided drafting and develop topographies and surfaces. This data will be utilized to develop final drainage areas, hydrology and hydraulics. This will include topographic working drawings to prepare the final drainage design. b. The ENGINEER will develop storm water hydrology for the ultimate roadway section for the project area. The hydrology will be modeled utilizing HEC-HMS with City of Georgetown drainage criteria. The model will incorporate the 10%, 4%, 2% and 1% annual chance storm events. Modeling will develop storm water flows to all cross culverts and roadway conveyances. Based on the data developed drainage infrastructure will be designed for final design for the project area. c. The ENGINEER will develop plan and profile for the proposed storm water collection systems for the project area. d. The ENGINEER will finalize the requirements for water quality for the roadway section. Designs will be based on the new impervious cover that will be established with the ultimate build out of the project and current TCEQ requirements for construction within the Edwards Aquifer Recharge Zone. The ENGINEER will endeavor to combine conveyance infrastructure with water quality in an effort to minimize project costs. e. The ENGINEER will provide final design of a detention/water quality pond located on the project route and shall include final design for the pond, outlet structure, overall grading plan and typical cross sections for the pond. f. The ENGINEER will determine potential utility conflicts based on final design for the project area. Coordination with utility companies will be performed by meeting with all effected utilities during the preliminary design phase. g. The ENGINEER will meet with Staff to review the final drainage design, phasing for the project, utility conflicts and relocations, water quality options, etc. All comments and direction from the meeting will be incorporated in to the project. Page 79 of 92 Page 4 of 8 Water/Wastewater Design a. The ENGINEER will incorporate the existing City water and wastewater lines into the proposed plan/profile plan sets. The ENGINEER will utilize this existing data to develop connection points for the proposed water and wastewater extensions. b. The ENGINEER will develop plan and profile for the proposed water line and wastewater line conflicts within the project area. c. The ENGINEER will provide connection details and layouts for the proposed water and wastewater line relocations. d. The ENGINEER will provide roadway crossing designs and details. Incidentals Design a. The ENGINEER will design erosion control measures to be utilized for the project and shall identify the locations of the measures to be installed in an overall erosion control exhibit to be incorporated into the plans. b. The ENGINEER will design an overall striping plan for the project route in accordance with City of Georgetown, TxDOT and Texas Manual on Uniform Traffic Control Devices (TMUTCD) requirements. c. The ENGINEER will prepare a traffic control plan in accordance with the City of Georgetown, TxDOT and Texas Manual on Uniform Traffic Control Devices (TMUTCD) requirements. d. The ENGINEER will provide miscellaneous construction details required to construct the project. e. The ENGINEER will develop and prepare project specific technical specifications. f. The ENGINEER will prepare a project bid schedule. The ENGINEER will perform a quantity take off for the project and will prepare and opinion of probable construction cost based off the 100% plan sets (bidding sets). g. The ENGINEER will prepare Contract Documents and Technical Specification books and 100% Plan Sets and deliver to the City. (10 Sets) B. Southwestern Boulevard: Raintree to SE Inner Loop Roadway Design a. Roadway Geometric Design. The ENGINEER will develop final roadway schematic designs with horizontal and vertical alignments based off the topographic surveys. The alignments will be in compliance with the City of Georgetown, TxDOT and AASHTO Roadway Design Criteria. The ENGINEER will review final schematic alignment with City Staff. Page 80 of 92 Page 5 of 8 b. Typical Sections. The ENGINEER will utilize the roadway geometric design to develop existing and proposed typical roadway sections for project. c. Plan & Profile Sheets – Roadway. The ENGINEER will prepared plan & profile sheets for the project. The sheets shall include existing topography, utilities, control data, preliminary roadway geometry (vertical and horizontal), drainage improvements, and other related improvements. d. Intersection Layout. The ENGINEER shall design the SE Inner Loop/Southwestern Boulevard intersection connection and identify all horizontal and vertical geometry along the proposed project route. This will also include obtaining project data and alignment(s) from adjacent and/or connecting design projects as may affect the development of proposed alignment. e. Cross Sections for Roadway. The ENGINEER will prepare roadway cross sections at intervals not to exceed 100 feet along to the proposed roadway alignment. The cross sections shall include the proposed roadway improvements, multi-use trail facility and other related drainage improvements. f. Pedestrian Facility. The ENGINEER shall perform final design in order to develop plan and profile drawings for a pedestrian facility along the proposed project route. The design of the multi-use trail facility shall be in accordance with the American with Disabilities Act (ADA), Texas Department of License and Regulations (TDLR) and TxDOT design requirements for pedestrian facilities and AASHTO Guidelines for Bike Facilities. Drainage Design a. The ENGINEER will incorporate all design surveys into computer aided drafting and develop topographies and surfaces. This data will be utilized to develop final drainage areas, hydrology and hydraulics. This will include topographic working drawings to prepare the final drainage design. b. The ENGINEER will develop storm water hydrology for the ultimate roadway section for the project area. The hydrology will be modeled utilizing HEC-HMS with City of Georgetown drainage criteria. The model will incorporate the 10%, 4%, 2% and 1% annual chance storm events. Modeling will develop storm water flows to all cross culverts and roadway conveyances. Based on the data developed drainage infrastructure will be designed for final design for the project area. c. The ENGINEER will develop plan and profile for the proposed storm water collection systems for the project area. d. The ENGINEER will finalize the requirements for water quality for the roadway section. Designs will be based on the new impervious cover that will be established with the ultimate build out of the project and current TCEQ requirements for construction within the Edwards Aquifer Recharge Zone. The ENGINEER will Page 81 of 92 Page 6 of 8 endeavor to combine conveyance infrastructure with water quality in an effort to minimize project costs. e. The ENGINEER will incorporate water quality for this portion of the project into the project. f. The ENGINEER will determine potential utility conflicts based on final design for the project area. Coordination with utility companies will be performed by meeting with all effected utilities during the preliminary design phase. g. The ENGINEER will meet with Staff to review the final drainage design, phasing for the project, utility conflicts and relocations, water quality options, etc. All comments and direction from the meeting will be incorporated in to the project. Water/Wastewater Design a. The ENGINEER will incorporate the existing City water and wastewater lines into the proposed plan/profile plan sets. The ENGINEER will utilize this existing data to develop connection points for the proposed water and wastewater extensions. b. The ENGINEER will utilize the existing City of Georgetown Water and Wastewater Master Plans to incorporate proposed lines sizes. The ENGINEER will verify the proposed line sizes and review with City Staff to confirm the proposed water and wastewater line sizes. c. The ENGINEER will develop plan and profile for the proposed water line and wastewater line extensions for the project area. d. The ENGINEER will identify the requirements for water quality for the wastewater line and will incorporate any SCS requirements into this project. e. The ENGINEER will provide connection details and layouts for the proposed water and wastewater line extensions. f. The ENGINEER will provide roadway crossing designs and details. Incidentals Design a. The ENGINEER will design erosion control measures to be utilized for the project and shall identify the locations of the measures to be installed in an overall erosion control exhibit to be incorporated into the plans. b. The ENGINEER will design an overall striping plan for the project route in accordance with City of Georgetown, TxDOT and Texas Manual on Uniform Traffic Control Devices (TMUTCD) requirements. c. The ENGINEER will prepare a traffic control plan in accordance with the City of Georgetown, TxDOT and Texas Manual on Uniform Traffic Control Devices Page 82 of 92 Page 7 of 8 (TMUTCD) requirements. d. The ENGINEER will provide miscellaneous construction details required to construct the project. e. The ENGINEER will develop and prepare project specific technical specifications. f. The ENGINEER will prepare a project bid schedule. The ENGINEER will perform a quantity take off for the project and will prepare and opinion of probable construction cost based off the 100% plan sets (bidding sets). g. The ENGINEER will incorporate this portion of the project into the overall plans and contract documents that will be delivered to the City. IV. Bidding a. The ENGINEER will develop the invitation to bid and deliver to City Staff for advertising the project for public bidding. The ENGINEER will also solicit bids from past contractors to acquire as competitive a bidding process as possible. b. The ENGINEER will manage and distribute bidding documents. c. The ENGINEER will prepare for the Pre-Bid Conference, develop an agenda and sign in sheet, conduct the Pre-Bid Conference, take notes at the conference, prepare minutes and incorporate into the addenda. d. The ENGINEER will receive all questions from bidders, log the questions and answer in the form of an addenda. e. The ENGINEER will conduct the bid letting, receive all bids, tabulate the bids and certify them. f. The ENGINEER will research the low bidder(s) qualifications and recommend award to the City of Georgetown. V. Construction Administration a. The ENGINEER will prepare contract documents; forward those to the contractor awarded the project by the Georgetown City Council. Once the contractor has executed the contract documents, they will be checked for proper documentation and forwarded to the City of Georgetown for execution. b. The ENGINEER will prepare and distribute construction plan sets, incorporating information and changes to the plans and specifications that were addressed in the Addenda. c. The ENGINEER will schedule and conduct the Pre-Construction Conference. Minutes from the conference will be taken and distributed. Page 83 of 92 Page 8 of 8 d. The ENGINEER will receive and review all submittals and material samples for the project. Documentation for the submittals will be generated and distributed to the City o f Georgetown and the contractor. e. The ENGINEER will hold bi-monthly construction progress meetings. These meetings will include meeting agendas covering project specifics and schedules. Notes will be taken by the ENGINEER at the meetings. Minutes will then be developed and distributed to the City of Georgetown Staff and the contractor. f. The ENGINEER will make periodic visits the project site. These site visits are utilized to perform a general overview of the project and answer any questions the contractor may have. The City of Georgetown will provide daily on-site representation for the project. g. The ENGINEER will develop pay estimate forms for the project. These will be distributed to City Staff and the contractor. The ENGINEER will review the pay requests with City Staff. h. The ENGINEER will conduct a final walk through of the project. Punch list items will be generated during this review. A letter addressed to City Staff will be generated discussing the findings of the walk through. The contractor will be copied on this letter as well. i. The ENGINEER will develop final record Drawings for the City of Georgetown Staff. The record Drawings will be presented in the form of a DVD with pdf of each plan sheet and a full 11x17 hard copy. Page 84 of 92 EXHIBIT C: FEE SCHEDULE KPA IG TERRACON TOTAL 1.PROJECT MANAGEMENT/COORDINATION 18,345.00$ 18,345.00$ 2.UTILITY COORDINATION/RIGHT OF WAY SUPPORT 23,175.00$ 23,175.00$ 3 FINAL DESIGN - SE INNER LOOP - AUSTIN TO FM 1460 a.Roadway Design 368,900.00$ 19,750.00$ 39,600.00$ 428,250.00$ b.Drianage Design 162,850.00$ 162,850.00$ c.Utility Design 12,560.00$ 12,560.00$ d.Incidental Design 44,930.00$ 44,930.00$ e.WPAP Report Preparation 23,985.00$ 23,985.00$ 4.BIDDING 10,780.00$ 10,780.00$ 5.CONSTRUCTION ADMINISTRATION 118,725.00$ 118,725.00$ PROFESSIONAL SERVICES TOTAL 784,250.00$ 19,750.00$ 39,600.00$ 843,600.00$ Project Fees: TDLR Project Registration, Review & Inspection Fee 1,850.00$ TCEQ WPAP Assessment Fee 8,000.00$ Project Fees Total 9,850.00$ PROJECT TOTAL 853,450.00$ Subconsultants: Topographic Surveying - Inland Geodetics, LLC (IG) Environmental (Phase I ESA/Geological Assessment/Archeological Investigations) - Terracon Geotechnical Investigations & Report - Terracon COST SUMMARY Summary of Hours January 24, 2019 Summary of Professional Services Fee SE INNER LOOP - AUSTIN TO FM 1460 SUMMARY Page 1 of 1Page 85 of 92 EXHIBIT C: FEE SCHEDULE KPA IG TERRACON TOTAL 1.PROJECT MANAGEMENT/COORDINATION 12,700.00$ 12,700.00$ 2.UTILITY COORDINATION/RIGHT OF WAY SUPPORT 14,200.00$ 14,200.00$ 3.1 FINAL DESIGN - SOUTHWESTRN BLVD: RAINTREE TO SE INNER LOOP a.Roadway Design 181,520.00$ 32,230.00$ 27,300.00$ 241,050.00$ b.Drianage Design 64,185.00$ 64,185.00$ c.Utility Design 48,730.00$ 48,730.00$ d.Incidental Design 22,660.00$ 22,660.00$ e.WPAP Report Preparation 12,110.00$ 12,110.00$ 4.BIDDING 9,415.00$ 9,415.00$ 5.CONSTRUCTION ADMINISTRATION 73,435.00$ 73,435.00$ PROFESSIONAL SERVICES TOTAL 438,955.00$ 32,230.00$ 27,300.00$ 498,485.00$ Project Fees: TDLR Project Registration, Review & Inspection Fee 1,500.00$ TCEQ WPAP Assessment Fee 8,000.00$ TCEQ SCS Assessment Fee 1,500.00$ Project Fees Total 11,000.00$ PROJECT TOTAL 509,485.00$ Subconsultants: Topographic Surveying/ROW Documents/TCE Documents - Inland Geodetics, LLC (IG) Environmental (Phase I ESA/Geological Assessment/Archeological Investigations) - Terracon Geotechnical Investigations & Report - Terracon SOUTHWESTRN BLVD: RAINTREE TO SE INNER LOOP Summary of Professional Services Fee January 24, 2019 COST SUMMARY Summary of Hours SUMMARY Page 1 of 1Page 86 of 92 PROPOSED SOUTHWESTERN BOULEVARD WIDENING (APPROX. 3,000 FT) PROPOSED SOUTHEAST INNER LOOP WIDENING (APPROX. 6,000 FT) KASBERG, PATRICK & ASSOCIATES, LP CONSULTING ENGINEERS GEORGETOWN, TEXAS 78626 Firm Registration No. F-510 SOUTHEAST INNER LOOP AND SOUTHWESTERN BOULEVARD EXHIBIT C - PROJECT LOCATION MAP © 20 1 4 K a s b e r g , P a t r i c k & A s s o c i a t e s , L P K P A F i r m R e g i s t r a t i o n N u m b e r F - 5 1 0 FI L E : P: \ G e o r g e t o w n \ 2 0 1 9 \ t a s k o r d e r s \ i n n e r l o o p a n d s o u t h w e s t e r n b l v d \ E X H I B I T C - I N N E R L O O P A N D S O U T H W E S T E R N B L V D . d w g L A S T S A V E D : 1/ 2 4 / 2 0 1 9 0 2 : 5 4 : 2 3 P M LA Y O U T : EX H I B I T C 0 HORIZONTAL SCALE IN FEET 500 1000 N O R T H GEORGETOWNTEXAS EST. 1848 S.E. IN N E R L O O P SAM H O U S T O N A V E N U E S O U T H W E S T E R N B O U L E V A R D SO U T H A U S T I N A V E N U E RAIN T R E E F . M . 1 4 6 0 Page 87 of 92 City of Georgetown, Texas Transportation Advisory Board February 8, 2019 S UB J E C T: C onsideration and pos s ible rec ommendation to approve funding for Atmos G as relocation work necessary to facilitate the Northwes t Blvd Bridge Extension in the amount of $135,153.02 -- Wesley Wright, P.E., S ystems Engineering Direc tor/Mic hael Hallmark, C I P Manager IT E M S UMMARY: T his sc ope of work includes reloc ating existing Atmos G as underground lines in conflict with the propos ed future Northwes t Blvd. Bridge over I H35, which is expec ted to bid this winter/s pring. T he Atmos G as relocation is being brought forward in advanc e of the bridge projec t in order to avoid any delay onc e c onstruc tion c ommenc es . F IN AN C IAL IMPAC T: F unds are available in the c urrent T horoughfare C apital Improvement Budget and are part of the 2015 voter approved R oad Bond. S UB MIT T E D B Y: Wesley Wright, P.E., S ystems Engineering Direc tor/Mic hael Hallmark, C I P Manager AT TAC H ME N T S: Description Type atmos as ttachment Cover Memo Page 88 of 92 Page 89 of 92 Page 90 of 92 Page 91 of 92 Page 92 of 92