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Agenda_GTAB_03.14.2018
Notice of Meeting for the Georgetown Transportation Adv isory Board of the City of Georgetown March 14, 2018 at 10:00 AM at GMC Building, 300-1 Industrial Av enue, Georgetown, TX 78626 The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reas onab le as s is tance, ad ap tatio ns , or acc o mmo d ations will b e provid ed up o n req uest. P leas e c o ntact the City Sec retary's Office, at leas t three (3) days prior to the sc hed uled meeting d ate, at (512) 930-3652 o r City Hall at 113 Eas t 8th Street fo r add itional info rmation; TTY us ers ro ute through Relay Texas at 711. SP ECIAL M E E TING Regular Session (This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.) A Call to Ord er B Introduction of New Board Memb ers and Vis itors C Review Bo ard /Meeting P ro cedures - Bo ard Liais o n D Airp o rt Monthly Update – Rus s Vo lk, C.M., Airport E Ind ustry/C AMP O/TxDOT/Trans it Updates F Marc h 2018 GTAB Up d ates - Wesley Wright, P.E., S ystems Engineering Directo r/Mic hael Hallmark, C IP Manager. Legislativ e Regular Agenda G No minations and elec tion of Vice-Chair of the GTAB Board. – John Marler – C hair Person for GTAB H No minations and elec tion of Sec retary of the GTAB Bo ard . – Jo hn Marler, GTAB Chair Person I Review and p o s s ib le ac tion related to the Day and Time o f GTAB Board Meetings – John Marler, GTAB Chair Pers o n J Co nsideration and possible actio n to approve the Minutes fro m the Feb ruary 09, 2018 Meeting and the Marc h 09, 2018 Meeting. -- Laura Wilkins - Board Liaison K Co nsideration and possible recommendatio n fo r approval of an As s ignment o f an airport Land Leas e from John D. Sommerfeld to Hangar 201-C Partnership . – Russ Volk, C .M., Airp o rt Manager and Oc tavio A. Garza, P.E., C.P.M, Pub lic Works Directo r. L Co nsideration and possible recommendatio n to acc ep t receipt of a letter, from the F ed eral Aviatio n Ad ministratio n (FAA), regarding Geo rgetown Airp o rt o p erations . -- Rus s Volk, C.M., Airport Manager and Octavio A. Garza, P.E., C.P.M., P ublic Works Director. M Actio n Fro m Exec utive Session - Parc el 2 (101 FM 971), P arcel 8 (302 Apple Creek), Parc el 10 (1211 No rthwes t Blvd ), Disc ussion of Ap p rais als and Initial Offers to Acquire, No rthwes t Boulevard Projec t - Travis Baird, Real Es tate Servic es Page 1 of 65 Co o rd inator Executiv e Session In compliance with the Op en Meetings Act, C hapter 551, Go vernment Code, Vernon's Texas Codes, Annotated, the items lis ted below will be d is c us s ed in closed s es s io n and are s ubjec t to actio n in the regular s es s io n. N EXECUTIVE SESSION In c o mp lianc e with the Open Meetings Ac t, Chap ter 551, Government C o d e, Verno n’s Texas Co d es , Anno tated; the items lis ted b elo w will b e d is c us s ed in c lo s ed session and are s ub ject to ac tion in the regular s es s ion. Sec. 551.072 Deliberation Regarding Real Property Parcel 2 (101 F M 971), Parc el 8 (302 Ap p le C reek), P arcel 10 (1211 Northwes t Blvd), Dis cus s io n o f Ap p rais als and Initial Offers to Acquire, No rthwes t Boulevard Projec t - Travis Baird, Real Es tate Servic es Co o rd inator CERTIFICATE OF POSTING I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times , on the ______ d ay o f __________________, 2018, at __________, and remained so p o s ted fo r at leas t 72 c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting. ____________________________________ S helley No wling, City Sec retary Page 2 of 65 City of Georgetown, Texas Transportation Advisory Board March 14, 2018 SUBJECT: Call to Ord er ITEM SUMMARY: FINANCIAL IMPACT: NONE SUBMITTED BY: Laura Wilkins - Board Liaison Page 3 of 65 City of Georgetown, Texas Transportation Advisory Board March 14, 2018 SUBJECT: Review Bo ard/Meeting Proc ed ures - Bo ard Liais on ITEM SUMMARY: The fo llo wing doc uments will b e provid ed , at the meeting, for your referenc e: Bylaws Code of Ord inance - Attend anc e Po lic y Roster Bo ard Memb er Tid b its & Don't Forgets Review: Attendanc e Polic y Quorum Requirements Sign in S heet Parking Attorney General Trainings - http s ://www.texas atto rneygeneral.go v/og/open-government-training 1. Open Meeting Ac t 2. P ublic Meetings Ac t FINANCIAL IMPACT: N/A SUBMITTED BY: Page 4 of 65 City of Georgetown, Texas Transportation Advisory Board March 14, 2018 SUBJECT: Airport Monthly Up d ate – Russ Volk, C.M., Airp o rt ITEM SUMMARY: Airport Reports: · Cons tructio n Projec t Report · Airp o rt Mas ter Plan Rep o rt · Op erations Rep o rt · Fuel S ales Rep o rt · Hangar / Tie-Do wn Leas e Report · FY 2018 Ac complishments and Projec ts · Avgas F uel Pric e Co mp aris on · Jet A F uel Pric e Co mp aris on · Airport Monthly Financ ial Report FINANCIAL IMPACT: N/A SUBMITTED BY: Rus s Vo lk, C.M., Airport Manager ATTACHMENTS: Description Type Cons truction Project Update Backup Material Mas ter Plan Update Backup Material Operations Report Backup Material Fuel Sales Report Backup Material Hangar/Tie-Down Report Backup Material 2018 Goals and Accomplis hments Backup Material Avgas Price Comparis on Backup Material Jet A Price Comparis on Backup Material Airport Monthly Budget Project Report Backup Material Airport Detailed Financial Report Backup Material Page 5 of 65 Airport Improvements Project No. 1514GRGTN Mar 2018 Project Description FY2015 project: Construction of Fuel Storage Tanks, Parallel Taxiway A, Pavement Maintenance Purpose Improved safety and reliability of airport Project Engineer Garver Notes: Oct 2014 - Council Resolution 101414-F – Approval to Debt Fund $870K for project Mar 2015 - Council Resolution 032415-G – Authorization for City to Sell Certificates of Obligation to fund project Jan 28, 2016 – Transportation Commission approval of $8.3M Grant Jan 29, 2016 – City cost share of $830K wire transferred to TxDOT Aviation per payment instructions from TxDOT Jun 10, 2016 – Following completion of bidding process being conducted under grant 1314GRGTN, TxDOT will provide Airport Project Participation Agreement for City consideration Jun 28, 2016 – City Council consideration of Airport Project Participation Agreement Jun 22, 2016 – Pre-Construction Meeting Page 6 of 65 Jul 7, 2016 – Planned start date for construction Jul 14, 2016 – Start date for construction Nov 11, 2016 – Placement of compactible rock/gravel for new asphalt surface, placement of storm drain pipe, underground utility work at airport terminal Dec 8, 2016 – Placement of compactible rock/gravel for new asphalt surface, concrete foundations for new fuel tanks, tree clearing in runway clear zone followed by fence installation Jan 13, 2017 – Placement of compactible rock/gravel for new asphalt surface, placement of new fuel tanks, fence installation in runway clear zone Feb 10, 2017 – Placement of FAA spec base material for new asphalt surface, plumbing of new fuel tanks and self-serve dispensers, fence installation in runway clear zone Mar 10, 2017 – Placement of FAA spec base material for new asphalt surface, testing and certification of new fuel storage facility, soak testing of new fuel tanks. Apr 14, 2017 – Placement of FAA spec base material for new asphalt surface, now using new fuel tanks, preparing to remove old fuel system. May 12, 2017 – Placement of Phase 1 of asphalt for new taxiway. Beginning crack seal and seal coat effort on existing taxiways. Installation of new storm drain pipe. Jun 9, 2017 – Working punch list from Phase 1 asphalt pavement. Crack seal and seal coat effort on existing taxiways. Installation of new storm drain pipe. Old Underground Storage Tanks (USTs) removed from Airport. Jul 14, 2017 – Opened Phase 1 asphalt pavement for airplane use. Crack seal and seal coat effort on existing taxiways. Installation of new storm drain pipe. Cleaning paved shoulders of Runway 18/36. Beginning construction of connecting Taxiway D. Aug 11, 2017 – Crack seal and seal coat effort on existing taxiways. Installation of new storm drain pipe. Cleaning paved shoulders of Runway 11/29. Taxiway D open for use. Construction on north end of new Taxiway A. Sep 8, 2017 – Installation of new storm drain pipe. Construction on north end of new Taxiway A. Rehabilitation of terminal concrete apron. Oct 13, 2017 – Installation of new storm drain pipe. Asphalt paving on north end of new Taxiway A. Rehabilitation of terminal concrete apron. Nov 10, 2017 – Finish installation of new storm drain pipe. Paint Striping of asphalt pavement. Finish rehabilitation of terminal concrete apron. Finish new terminal parking lot. Page 7 of 65 Jan 12, 2018 – Project mostly complete. Working on the numerous punch list items. Feb 9, 2018 – Project mostly complete. Working on the numerous punch list items. Mar 9, 2018 – Project complete. Project Engineer working with TxDOT Aviation to complete Closeout of paperwork. Page 8 of 65 Airport Improvements Project No. 16MPGRGTN Mar 2018 Project Description FY2016 project: Airport Master Plan Update Purpose Update to 2005 Airport Master Plan Project Estimate $213,290 Project Engineer Coffman Associates Jan 28 – Transportation Commission approval of $200K Grant Feb 19 – Solicitation for Consultant Qualifications Mar 29 – Consultant Qualification Submissions due TxDOT Aviation Apr – Committee to Review Consultant Qualifications • John Pettitt • Donna Courtney • Mike Babin • Jordon Maddox • Russ Volk Page 9 of 65 May 9 – Selection Committee scheduled to meet to tabulate scoring of consultants Jun/Jul 2016 – TxDOT in negotiations with consultant over scope of work and fees Sep/Oct/Nov – Selection of Members for Master Plan Steering Committee Dec 6, 2016 – Kickoff Meeting with Steering Committee and Consultant Feb 2, 2017 – 2nd Meeting with Planning Advisory Committee and Consultant as well as Public Open House Mar, 2017 – Documents available for public comments Apr, 2017 – Documents available for public comments May, 2017 – Documents available for public comments Jun 6, 2017 – 3rd Meeting with Planning Advisory Committee and Consultant from 2 – 4 PM followed by a Public Open House from 5:30 to 7 PM. Jul, 2017 – Documents available for public comments Aug, 2017 – Documents available for public comments Sep, 2017 – Documents available for public comments Oct, 2017 – Documents available for public comments Nov 16, 2017 – Planning Advisory Committee mtg from 2 – 4 PM @ Library Public Information Workshop from 5:30 to 7 PM @ GCAT Approximately 60 folks in attendance Jan 2018 – Consideration of plan placed on hold by FAA to allow time for their review Feb 2018 – Under review by FAA Mar 2018 – Under review by FAA Page 10 of 65 Georgetown Municipal Airport Contract Tower Program Update Operations for Month of Jan 2018 Operating Statistics Performance/volumetric indicators For the Month of: Jan Jan 2017 FY-T-D Jan 2018 FY-T-D Variance Take Offs and Landings 2017 2018 IFR 653 688 2,939 3,181 242 8% VFR 7,390 7,159 27,817 29,390 1,573 5% Total Take Offs/Landings 8,043 7,847 30,756 32,571 1,815 6% *This does not include flyover operations (i.e. handoffs from ABIA approach/departure control to KGTU tower then onto the next ATC. Page 11 of 65 Georgetown Municipal Airport Fuel Sales Update For Month of Jan 2018 Operating Statistics Performance/volumetric indicators Gallons For the Month of: Jan Jan 2017 FY-T-D Jan 2018 FY-T-D Variance Type of Fuel 2017 2018 AVGAS 22,188 21,422 95,987 101,768 5,781 6% JET A 46,242 29,669 193,337 157,811 <35,526> <18%> Total Gallons Sold 68,430 51,091 289,324 259,579 <29,745> <10%> Page 12 of 65 Airport Hangar / Tie-Down Lease Update Mar 2018 Project Description Hangar / Tie-Down Lease Agreements Purpose Occupancy Rates Unit Stats Total Hangars – 135 • 100 Percent Occupied Total Storage Units – 11 • 4 Occupied • 7 Vacant Total Tie-Downs – 38 Monthly, 11 for Overnight/Transient Parking • 100 Percent Occupied Page 13 of 65 GTU Airport In-Work Projects Replace bottom door seals on Hangars H, I, and J. 45 of 63 complete Develop Airport Preventative Maintenance Program. Replace sky lights on CTA Hangar. Replace sky lights on Genesis Hangar. Planned Projects Obtaining Pesticide Application License to allow for airport staff to spray state regulated chemicals. Replace broken fence along Lakeway Drive. Install new fence around Above Ground Fuel Storage Tanks. Replace corroded siding on CTA Hangar. Replace with electrical switches with timer switches in Hangar H. Install cable guides on Hangar H. Develop Hangar Routine Maintenance Program. Upgrade to bi-fold doors drive motors on Hangars BB. Developing lease agreement for storage locations. Page 14 of 65 Accomplishments FY 2018 Upgraded electrical service at Hangar B Replaced furniture for Airport Business Coordinator Installed new lights and outlets in Hangar B Upgraded several security features on Control Tower Installed new sewer service at 304 Terminal Drive Added electrical service at Food Truck vendor area Accomplished concrete repairs on Terminal Apron Completed asphalt paving of new Taxiway A Installed additional security lighting around Control Tower Installed new swing gate at fuel system truck drive entrance Repainted taxiway markings after completion of asphalt pavement maintenance Upgraded 12 existing taxiway signs to LED fixtures Accomplished annual Based Airplane Inventory Completed construction of new parking lot for Tower/Terminal Cleaned out storage rooms on the 1st and 4th floor on Control Tower FAA conducted Safety Inspection of Control Tower Installed new parking lot signs at Terminal and Tower parking lots Installed new security signage on door of Control Tower Completed installation of new storm drain pipe on south end of airport Repainting parking lot spaces at Terminal and Tower Replaced 12 skylights on CTA Hangar Roof Page 15 of 65 Installed new swing gates at Fuel Storage truck exit drive Accomplished clearing underbrush and cleanup on north end of airport Page 16 of 65 2/27/2018 AirNav: Fuel prices near Georgetown, TX 78628 http://airnav.com/fuel/local.html 1/3 1469 users online 100LL Avgas prices within 50 miles of Georgetown, TX 78628 Airport / FBO 100LL $3.60—$6.85 average $4.59 KGTU 2 ENE Georgetown Municipal Airport Georgetown, TX, USA FS $5.25 $5.15 GUARANTEED City of Georgetown Terminal SS $3.75 19-Feb update AeroJet Center FS $5.25 GUARANTEED T74 15 ESE Taylor Municipal Airport Taylor, TX, USA Taylor Municipal Airport Avfuel SS $3.60 26-Feb update KRYW 17 SW Lago Vista TX - Rusty Allen Airport Lago Vista, TX, USA Lago Vista Airport independent SS $3.92 19-Feb update KEDC 18 SSE Austin Executive Airport Austin, TX, USA SS $4.50 FS $5.80 21-Feb update 3R9 24 SW Lakeway Airpark Lakeway, TX, USA Lakeway Airpark SS $4.32 16-Feb update 88R 24 WSW Spicewood Airport Spicewood, TX, USA Spicewood Pilots SS $3.89 19-Feb Airports Navaids Airspace Fixes Aviation Fuel Hotels iPhone App My AirNav Page 17 of 65 2/27/2018 AirNav: Fuel prices near Georgetown, TX 78628 http://airnav.com/fuel/local.html 2/3 Association, Inc update KILE 25 N Skylark Field Airport Killeen, TX, USA Flight Line Services Avfuel SS $3.87 26-Feb update KBMQ 28 W Burnet Municipal Airport-Kate Craddock Field Burnet, TX, USA Faulkner's Air Shop Avfuel FS $3.98 26-Feb update KAUS 28 S Austin-Bergstrom International Airport Austin, TX, USA FS $6.70 GUARANTEED FS $6.85 26-Feb update KTPL 33 NNE Draughon-Miller Central Texas Regional Airport Temple, TX, USA General Aviation Terminal SS $3.84 FS $4.22 GUARANTEED KDZB 35 WSW Horseshoe Bay Resort Airport Horseshoe Bay, TX, USA Horseshoe Bay Resort Jet Center FS $6.24 19-Feb update KLZZ 37 NW Lampasas Airport Lampasas, TX, USA City of Lampasas (FBO) SS $3.60 GUARANTEED KRCK 37 E H H Coffield Regional Airport Rockdale, TX, USA City of Rockdale AS $4.29 26-Feb update T35 40 ENE Cameron Municipal Airpark Cameron, TX, USA City of Cameron SS $3.69 GUARANTEED KGOP 46 N Gatesville Municipal Airport Gatesville, TX, USA City of Gatesville independent SS $4.05 16-Feb update San Marcos Regional Airport Austin, TX, USA Page 18 of 65 2/27/2018 AirNav: Fuel prices near Georgetown, TX 78628 http://airnav.com/fuel/local.html 3/3 KHYI 47 S SS $4.20 FS $5.35 22-Feb update FS $5.49 $5.39 GUARANTEED 84R 47 SE Smithville Crawford Municipal Airport Smithville, TX, USA Fayette Aero LLC Avfuel SS $4.45 26-Feb update KGYB 48 SE Giddings-Lee County Airport Giddings, TX, USA Sills Aviation Services LLC independent SS $4.35 19-Feb update 50R 49 S Lockhart Municipal Airport Lockhart, TX, USA Martin & Martin Aviation Avfuel SS $4.50 26-Feb update KAQO 50 W Llano Municipal Airport Llano, TX, USA City of Llano Avfuel SS $3.85 19-Feb update Copyright © AirNav, LLC. All rights reserved.Privacy Policy Contact Page 19 of 65 2/27/2018 AirNav: Fuel prices near Georgetown, TX 78628 http://airnav.com/fuel/local.html 1/2 1431 users online Jet A prices within 50 miles of Georgetown, TX 78628 Airport / FBO Jet A $2.85—$7.05 average $4.51 KGTU 2 ENE Georgetown Municipal Airport Georgetown, TX, USA FS $4.79 $4.69 GUARANTEED AeroJet Center FS $4.79 GUARANTEED T74 15 ESE Taylor Municipal Airport Taylor, TX, USA Taylor Municipal Airport Avfuel SS $2.85 26-Feb update KEDC 18 SSE Austin Executive Airport Austin, TX, USA FS $5.73 21-Feb update KILE 25 N Skylark Field Airport Killeen, TX, USA Flight Line Services Avfuel SS $3.50 FS $3.75 26-Feb update KBMQ 28 W Burnet Municipal Airport-Kate Craddock Field Burnet, TX, USA Faulkner's Air Shop Avfuel FS $3.77 26-Feb update KAUS 28 S Austin-Bergstrom International Airport Austin, TX, USA FS $7.049 GUARANTEED 26-Feb Airports Navaids Airspace Fixes Aviation Fuel Hotels iPhone App My AirNav Page 20 of 65 2/27/2018 AirNav: Fuel prices near Georgetown, TX 78628 http://airnav.com/fuel/local.html 2/2 FS $6.78 update KTPL 33 NNE Draughon-Miller Central Texas Regional Airport Temple, TX, USA General Aviation Terminal SS $4.24 FS $4.62 GUARANTEED KDZB 35 WSW Horseshoe Bay Resort Airport Horseshoe Bay, TX, USA Horseshoe Bay Resort Jet Center FS $5.49 19-Feb update T35 40 ENE Cameron Municipal Airpark Cameron, TX, USA City of Cameron SS $3.31 GUARANTEED KHYI 47 S San Marcos Regional Airport Austin, TX, USA FS $4.43 22-Feb update FS $4.64 $4.54 GUARANTEED KGYB 48 SE Giddings-Lee County Airport Giddings, TX, USA Sills Aviation Services LLC independent SS $3.50 19-Feb update KAQO 50 W Llano Municipal Airport Llano, TX, USA City of Llano Avfuel FS $3.45 19-Feb update Copyright © AirNav, LLC. All rights reserved.Privacy Policy Contact Page 21 of 65 APPROVED BUDGET CURRENT PERIOD YEAR TO DATE (W/ENCUMB) YEAR-END PROJECTION BEGINNING FUND BALANCE 436,734 436,734 Operating Revenue Fuel and Terminal Sales 2,794,919 155,008 824,286 2,794,919 Interest and Other 65,600 2,348 17,669 65,600 Leases and Rentals 882,484 72,316 289,198 882,484 Operating Revenue Total 3,743,003 216,160 1,131,153 3,743,003 Operating Expenditures Debt Service 125,850 - - 125,850 Operations-Fuel 2,300,000 115,347 2,200,287 2,300,000 Operations-Non Fuel 663,754 36,074 199,708 663,754 Personnel 375,920 27,185 123,466 375,920 Transfers Out 53,500 53,500 53,500 53,500 Operating Expenditures Total 3,519,024 232,106 2,576,961 3,519,024 TOTAL NET OPERATIONS 223,979 (15,946) (1,445,808) 223,979 Non-Operating Revenue Other Revenue Grants 35,000 7,578 7,578 35,000 Non-Operating Revenue Total 185,000 7,578 7,578 185,000 Non-Operating Expenditures - Airport Master Plan - - 144 - Airport Ramp 15,000 - - 15,000 Edge Lighting - - - - Hangar Upgrades 33,000 - - 33,000 Pavement Upgrades 40,000 - - 40,000 Runway Rehab 16,500 - - 16,500 Taxiway Edge Lighting 150,000 - - 150,000 Wildfire Management 25,500 - - 25,500 Wildlife Hazard Management - - - - Non-Operating Expenditure Total 280,000 - 144 280,000 TOTAL NET NON-OPERATIONS (95,000) 7,578 7,434 (95,000) EXCESS (DEFICIENCY) OF TOTAL REVENUE OVER TOTAL REQUIREMENTS 128,979 (8,368) (1,438,374) 128,979 ENDING FUND BALANCE 565,713 565,713 RESERVES Contingency 213,158 213,158 Reserves Total 213,158 213,158 AVAILABLE FUND BALANCE 352,555 352,555 Airport Operations Fund Year End Projection to Approved as of February 2018 Page 22 of 65 Page 23 of 65 Page 24 of 65 Page 25 of 65 Page 26 of 65 City of Georgetown, Texas Transportation Advisory Board March 14, 2018 SUBJECT: Indus try/CAMPO/T xDOT /Transit Up d ates ITEM SUMMARY: FINANCIAL IMPACT: NONE SUBMITTED BY: Laura Wilkins - Board Liaison Page 27 of 65 City of Georgetown, Texas Transportation Advisory Board March 14, 2018 SUBJECT: March 2018 GTAB Up d ates - Wes ley Wright, P.E., S ystems Engineering Directo r/Mic hael Hallmark, CIP Manager. ITEM SUMMARY: March 2018 Cover Sheet Austin Avenue Bridges Project - N & S San Gabriel Rivers: Team completing His to ric Resources Survey Report, 106 Cons ultation pro c es s c los es o n March 16th 2018, Texas His to rical Commission proc es s ends in Mid -March. TxDOT and Texas His toric al Commission mus t c o nc ur o n s elected alternatives to be p res ented to City Counc il. Und er TxDOT enviro nmental review. Flood Study: Study ongoing. P reliminary flood s tud y res ults are c o mp lete. Mitigation effo rts are c urrent s ummer 2017. Final report d ue end o f 2017. Draft has b een s ent to the Texas Water Development Bo ard (TWDB) for review. Final P ublic meeting is s et fo r Marc h 1st 2018. FM 971 - Realignment at Austin Avenue: Engineer’s plans s ub mitted to City for the 60% des ign, rec eived the fully exec uted AFA 10-20-17 p lans will now be s ubmitted to TxDOT fo r review. Sc heduled engineering c o mp letio n early 2018. FM 1460: Cons tructio n is o n-go ing; ad ministered by T xDOT. Utility relo catio n comp lete. Exp ected c o mp letion late 2018. Southwest Bypass (RM 2243 to IH 35) Phase 1: Clearing comp lete, P ilo t b o res c o mp lete fo r b rid ge columns, fill s tarted between the frontage road and the Rail, also Wes t of RR . Drainage imp ro vements underway, s p read footing exc avatio n s tarted 11-21-17. 2 Spread fo o tings remain to be p o ured, wo rk s tarted o n retaining walls and ab utment Eas t o f GTRR. Southwest Bypass (RM 2243 to IH 35) Phase 2: County let p reliminary cons tructio n p ro ject fo r phas e 2 whic h inc ludes the c ons tructio n o f ramps into and o ut of the Quarry, c o mp lete. S urveying and s taking o f phas e 2 ongoing. Page 28 of 65 Southwest Bypass (Leander Rd. to Wolf Ranch Parkway Extension)/Wolf Ranch Parkway Extension (SW Bypass to DB Wood Rd.) Cons tructio n is ap p ro ximately 95% c o mp lete projec t wide. S o uth San Gab riel bridge is complete. Sec o nd b rid ge s o uth of the Gabriel d eck pour c o mplete. Final c o urse o f asphalt to be ins talled on the entire projec t this month weather p ermitting. 2015 Road Bond Program, Citywide Sidewalk Improvements Project Cons tructio n of initial wo rk s ubstantially comp lete. New work added to the c ontrac t complete awaiting walk through. TDLR c o mments on initial p has e addres sed. Transportation Services Operations CIP Maintenance 2017 Curb and Gutter Rep lacement Projec t – KPA Letter of Rec o mmendation for Cho ice Builders has b een received. GTAB approved on 1/12/18. C ity C o uncil ap p ro ved o n 1/23/2018. Cho ice es timated to s tart on projec t week o n February 19th 2018. Currently working with Steger and Bizzell on tas k order fo r the fo llo wing: Drainage s tudy at 18th and Hutto is c omplete. C o ns truc tion for 20th and College, WPAP is approved . Bid op ening held 1/10/2018. GTAB approved on 2/9/2018, Co uncil to c o ns ider o n 2/27/18. Des ign for 2nd and Ro ck Street d etention pond up grade. Working o n WPAP modific ation for TC EQ. S erenada d rainage design is c omplete. Bid Opening held 1/10/2018. GTAB approved on 2/9/2018, Co uncil to cons id er o n 2/27/18. 2017 CDBG Scenic Drive Sidewalk Contrac t Award ed to P atin Co nstruc tion. NT P is s ued for 2/1/2018. Patin to begin o n week of March 5 th 2018. Old Town “Northeast” Sidewalk Task Order award ed by Co uncil o n 7/25/17. Des ign is in progres s , further s urveying to be d o ne to d etermine eas ement need s . FINANCIAL IMPACT: N/A SUBMITTED BY: Wes ley Wright, P.E., S ystems Engineering Direc to r/Mic hael Hallmark, CIP Manager. ATTACHMENTS: Description Type March 2018 GTAB Updates Backup Material Page 29 of 65 March 2018 Cover Sheet Austin Avenue Bridges Project - N & S San Gabriel Rivers: 106 Consultation process is closing, Next process is Texas Historical commission and TxDOT evaluation of alternatives. Under TxDOT environmental review. Flood Study: Study ongoing. Preliminary flood study results are complete. Mitigation efforts are current summer 2017. Final report due end of 2017. Draft has been sent to the Texas Water Development Board (TWDB) for review. Final Public meeting is set for March 1st 2018. FM 971 - Realignment at Austin Avenue: Engineer’s plans submitted to City for the 60% design, received the fully executed AFA 10-20-17 plans will now be submitted to TxDOT for review. Scheduled engineering completion early 2018. FM 1460: Construction is on-going; administered by TxDOT. Utility relocation complete. Expected completion late 2018. Southwest Bypass (RM 2243 to IH 35) Phase 1: Clearing complete, Pilot bores complete for bridge columns, fill started between the frontage road and the Rail, also West of RR. Drainage improvements underway, spread footing excavation started 11-21-17. 2 Spread footings remain to be poured, work started on retaining walls and abutment East of GTRR. Southwest Bypass (RM 2243 to IH 35) Phase 2: County let preliminary construction project for phase 2 which includes the construction of ramps into and out of the Quarry, complete. Surveying and staking of phase 2 ongoing. Southwest Bypass (Leander Rd. to Wolf Ranch Parkway Extension)/Wolf Ranch Parkway Extension (SW Bypass to DB Wood Rd.) Construction is approximately 95% complete project wide. South San Gabriel bridge is complete. Second bridge south of the Gabriel deck pour complete. Final course of asphalt to be installed on the entire project this month weather permitting. 2015 Road Bond Program, Citywide Sidewalk Improvements Project Construction of initial work substantially complete. New work added to the contract complete awaiting walk through. TDLR comments on initial phase addressed. Transportation Services Operations CIP Maintenance 2017 Curb and Gutter Replacement Project – KPA Letter of Recommendation for Choice Builders has been received. GTAB approved on 1/12/18. City Council approved on 1/23/2018 Currently working with Steger and Bizzell on task order for the following: o Drainage study at 18th and Hutto is complete. o Construction for 20th and College, WPAP is approved. Bid opening held 1/10/2018. GTAB approved on 2/9/2018, Council to consider on 2/27/18. o Design for 2nd and Rock Street detention pond upgrade. Working on WPAP modification for TCEQ. o Serenada drainage design is complete. Bid Opening held 1/10/2018. GTAB approved on 2/9/2018, Council to consider on 2/27/18. Page 30 of 65 2017 CDBG Scenic Drive Sidewalk Contract Awarded to Patin Construction. NTP issued for 2/1/2018. Patin to begin on week of March 5th 2018. Old Town “Northeast” Sidewalk TO awarded by Council on 7/25/17. Design is in progress, further surveying to be done to determine easement needs. Page 31 of 65 Austin Avenue Bridges Project (North and South San Gabriel Bridges) Project No. TBD TIP Project No. N/A March 2018 Updated Project Description Develop 30% plans for improvements along Austin Ave. between 3rd Street and Morrow Street. The project involves several phases and requires participation and support from various stakeholders and interested citizens, community businesses, professional consultants, State and regional transportation partners City Staff and Council. Schedule Phase Activity Completion 1 Public involvement and alternative analyses, evaluating alternatives for feasibility and costs, etc. Early 2017 2 Develop geometric layouts and preliminary construction estimates for primary alternatives Early 2017 3 Review of primary alternative by Council TBD 4 Develop schematic and 30% plans TBD Proj. Mgrs Ed Polasek, AICP Engineer Aguirre & Fields, LP Element Status/Issues Public Involvement 3rd Public Meeting held 5/11, 4-7pm at the GTAC - 510 W. 9th St., Georgetown, TX 78626. Design 8 alternatives with 4 derivatives, working to narrow to 3-5 prudent and feasible options. Surveying Complete. Environmental Team completing Historic Resources Survey Report, 106 Consultation process closes on March 16th 2018, Texas Historical Commission process ends in Mid- March. TxDOT and Texas Historical Commission must concur on selected alternatives to be presented to City Council. Under TxDOT environmental review. Rights of Way TBD Utility Relocations TBD Construction Estimates for 8 alternatives provided as part of public meeting #3. Page 32 of 65 Flood Study March 2018 Project Description Updated Flood Study for all the City’s major drainage basis – Pecan Branch, Mankins Branch, Smith Branch, Berry Creek, and all three forks of the San Gabriel River – being completed in partnership with the Texas Water Development Board through a 50% matching grant. Purpose To identify the current and future developed 100 year floodplain (1% change storm event) and to recommend possible flood mitigation measures. Project Managers Wesley Wright, P.E., Systems Engineering Director Engineer Doucet & Associates (formerly Chan & Partners) Element Status / Issues Design Study ongoing. Preliminary flood study results are complete. Mitigation efforts are current summer 2017. Final report due end of 2017. Draft has been sent to the Texas Water Development Board (TWDB) for review. Final Public meeting is set for March 1st 2018. Environmental/ Archeological N/A Rights of Way N/A Utility Relocations N/A Construction N/A Other Issues N/A Page 33 of 65 FM 971 at Austin Avenue Realignment Intersection Improvements Project No. 1BZ TIP No. AG March 2018 Project Description Design and preparation of final plans, specifications and estimates (PS&E) for the widening and realignment of FM 971 at Austin Avenue, eastward to Gann Street. Purpose To provide a new alignment consistent with the alignment of the proposed Northwest Boulevard Bridge over IH 35; to allow a feasible, alternate route from the west side of I 35 to Austin Avenue, to Georgetown High School, to San Gabriel Park and a more direct route to SH 130. Project Managers Joel Weaver Engineer Klotz Associates, Inc. Element Status / Issues Design Engineer’s plans submitted to City for the 60% design, received the fully executed AFA 10-20-17 plans submitted to TxDOT for review. Scheduled engineering completion early 2018 Environmental/ Archeological TBD Rights of Way Pursuing two remaining parcels on NE end of project. Utility Relocations TBD Construction Estimated late fiscal year 18-19 Other Issues AFA with TxDOT complete. Page 34 of 65 FM 1460 Quail Valley Drive to University Drive Project No. 5RB TIP No. BO & CD March 2018 Unchanged Project Description Design and preparation of plans, specifications and estimates (PS&E) for the widening and reconstruction of FM 1460. Project will include review and update to existing Schematic, Right-of-Way Map and Environmental Document and completion of the PS&E for the remaining existing roadway. Purpose To keep the currently approved environmental documents active; purchase ROW, effect utility relocations/clearance and to provide on-the-shelf PS&E for TxDOT letting not later than August 2013, pending available construction funding. Project Managers TxDOT Engineer Brown and Gay Engineers, Inc. Element Status / Issues Design Complete Environmental/ Archeological Complete Rights of Way Complete Utility Relocations Complete Construction Construction is on-going; administered by TxDOT. Expected completion by the end of 2018. Other Issues Engineer and Staff continue to monitor change orders to construction contract. Page 35 of 65 Southwest Bypass Project (RM 2243 to IH 35) Project No. 1CA Project No. BK March 2018 Project Description Develop PS&E for Southwest Bypass from Leander Road (RM 2243) to IH 35 in the ultimate configuration for construction of approximately 1.5 miles of interim 2-lane roadway from Leander Road (RM 2243) to its intersection with the existing Inner Loop underpass at IH 35. Purpose To extend an interim portion of the SH 29 Bypass, filling in between Leander Road (RM 2243) to IH 35 Southbound Frontage Road. Project Manager Williamson County City Contact: Ed Polasek, AICP Engineer HDR, Inc. Element Status / Issues Williamson County Project Status (from WilCo’s status report) Southwest Bypass Driveways – The GEC has received the pay estimate from the Contractor and will prepare the balancing Change Order. (Southwest Bypass (RM 2243 to IH 35) Phase 1 – WPAP for phase 1 approved. On site tasks: Phase 1 Clearing complete, Pilot bores complete for bridge columns, fill started between the frontage road and the Rail, also West of RR. Drainage improvements underway, spread footing excavation started 11-21-17. 2 Spread footings remain to be poured, work started on retaining walls and abutment East of GTRR. Southwest Bypass (RM 2243 to IH 35) Phase 2 – County let preliminary construction project for phase 2 which includes the construction of ramps into and out of the Quarry, complete. Surveying and staking of phase 2 ongoing. Rights of Way Complete for the parcels east of the Texas Crushed Stone properties. Other Issues City and WilCo coordinating the design and funding details of the Project. Page 36 of 65 Southwest Bypass (Leander Rd. to Wolf Ranch Parkway Extension) Wolf Ranch Parkway Extension (SW Bypass to DB Wood Rd.) Project No. 1DI OTP Project No. AD & AZ1 March 2018 Project Description Construction of Southwest Bypass from Leander Road (RM 2243) to Wolf Ranch Parkway Extension and Wolf Ranch Parkway Extension from Southwest Bypass to DB Wood Road. Remaining Project Schedule Notice to Proceed Issued Completion of Construction Late-Spring 2018 Purpose To complete a connection from Leander Road (RM 2243) to University Ave. (SH 29) Project Manager Joel Weaver (Construction) Engineer HDR, Inc. Element Status / Issues Design Complete Surveying Complete Environmental Complete Rights of Way ROW/PUA acquired. Utility Relocations Complete or part of Construction Construction Construction is approximately 95% complete project wide. South San Gabriel bridge is complete. Second bridge south of the Gabriel deck pour complete. Final course of asphalt to be installed on the entire project this month weather permitting. Other Issues Page 37 of 65 2015 Road Bond Program Citywide Sidewalk Improvements Project 2015 Sidewalk Master Plan Project No. None TIP No. None March 2018 Project Description The proposed project encompasses sidewalk improvements at various locations within the City of Georgetown. Improvements include curb ramps, crosswalks, pedestrian-actuated signal infrastructure (“ped heads”), and sidewalk extensions/reconstructions. Purpose To provide ADA/TDLR compliant sidewalks and ramps identified in the 2015 Sidewalk Master Plan. Project Managers Joel Weaver Engineer Steger Bizzell Element Status / Issues Design Complete. Environmental/ Archeological Aug-Oct 2016 Rights of Way June 2016 – Survey completed Utility Relocations TBD Construction Construction of initial work substantially complete. New work added to the contract complete awaiting walk through. TDLR comments on initial phase addressed. Other Issues Page 38 of 65 Transportation Services Operations CIP Maintenance March 2018 Project Description 2017 CIP Maintenance of roadways including, Chip seal, Cutler Overlays, Fog seal applications, Curb and gutter and Engineering design of future rehabilitation projects. Purpose To provide protection and maintain an overall pavement condition index of 85%. Project Manager Mark Miller Engineer/Engineers KPA, LP Task Status / Issues Pavement Maintenance study and review Part one of presentation 4/14/17. CIP Streets engineering KPA working on Curb and gutter design, Cutler, limited in-house chip seals and point repairs. CIP Drainage engineering Currently working with Steger and Bizzell on task order for the following Drainage study at 18th and Hutto is complete. Construction for 20th and College, WPAP is approved. Bid opening held 1/10/2018. GTAB approved on 2/9/2018, Council to consider 2/27/18. Design for 2nd and Rock Street detention pond upgrade. Working on WPAP modification for DOD and Design. Serenada drainage design is complete. Bid Opening held 1/10/2018. GTAB approved on 2/9/2018, Council to consider 2/27/18. Curb and Gutter 2017 Curb and Gutter Replacement Project – KPA Letter of Recommendation for Choice Builders has been received. GTAB approved on 1/12/18. City Council approved on 1/23/2018. Choice estimated to start on project week on February 19th 2018. Page 39 of 65 2017 CDBG Scenic Drive Sidewalk (6th to 10th and 6th from Scenic to MLK) Project No. 9AY TIP No. None March 2018 Project Description Design and preparation of final plans, specifications and estimates (PS&E) and construction administration for sidewalk improvements along Scenic Dr. from 10th St. to 6th st. This includes sidewalk along 6th from Scenic to MLK Purpose To provide ADA/TDLR compliant sidewalks and increase mobility along Scenic and 6th St. Project Managers Michael Hallmark, Chris Pousson Engineer KPA Element Status / Issues Design 100% Complete. Environmental/ Archeological N/A Rights of Way 2 sidewalk easements have been obtained Utility Relocations Relocate 1 secondary power pole is complete. 1 fire hydrant relocation is completed. Bid Phase Bids have been received. KPA LOR received for Patin Construction. GTAB approved on 11/10/17. Approved by Council on 11/28/17 Construction Contract Awarded to Patin Construction. NTP issued for 2/1/2018. Patin to begin week of March 5th. Other Issues Page 40 of 65 Citywide Sidewalk Improvements Project Old Town Northeast Sidewalks Project No. 1EF TIP No. None March 2018 Project Description The proposed project consists of the rehabilitation and installation of pedestrian facilities along several streets in northeast “Old Town”. Various methods of rehabilitating existing non-compliant sidewalks will be considered. This project requires coordination with TCEQ and TDLR and all proposed pedestrian elements will be ADA compliant with the Texas Accessibility Standards (TAS). Purpose To provide ADA/TDLR compliant sidewalks and ramps identified in the 2015 Sidewalk Master Plan. Project Managers Nat Waggoner, AICP, PMP®, Chris Pousson Engineer Steger Bizzell Element Status / Issues Design TO awarded by Council on 7/25/17. Design is in progress, further surveying to be done to determine easement needs. Environmental/ Archeological TBD Rights of Way TBD Utility Relocations TBD Construction Other Issues Page 41 of 65 City of Georgetown, Texas Transportation Advisory Board March 14, 2018 SUBJECT: Nominations and electio n o f Vic e-Chair of the GTAB Bo ard . – Jo hn Marler – Chair P ers o n fo r GTAB ITEM SUMMARY: Per the Bylaws of the Georgetown Trans portation Advis o ry Bo ard ; “Section 3.1 – Officers. T he Bo ard Offic ers are C hairman, Vice-Chairman and Sec retary. The Chair is ap p o inted by the C ity Co uncil d uring the annual ap p o intment proc es s . The other Bo ard Offic ers are elected by a majority vote of the Members at its firs t meeting after the annual appointment p ro cess.” The Chair of the Bo ard , Mr. Jo hn Marler, will take the no minatio ns fro m the floor, fo r positio n o f Vic e- Chair. FINANCIAL IMPACT: N/A SUBMITTED BY: Page 42 of 65 City of Georgetown, Texas Transportation Advisory Board March 14, 2018 SUBJECT: Nominations and electio n o f S ecretary o f the GTAB Board. – John Marler, GTAB Chair P ers o n ITEM SUMMARY: Per the Bylaws of the Georgetown Trans p ortation Advis o ry Bo ard ; “Section 3.1 – Officers. T he Bo ard Offic ers are C hairman, Vice-Chairman and Sec retary. The Chair is ap p o inted by the C ity Co uncil d uring the annual ap p o intment proc es s . The other Bo ard Offic ers are elected by a majority vote of the Members at its firs t meeting after the annual appointment p ro cess.” The Chair of the Bo ard , Mr. Jo hn Marler, will take the no minatio ns fro m the floor, fo r positio n o f Sec retary. FINANCIAL IMPACT: N/A SUBMITTED BY: Page 43 of 65 City of Georgetown, Texas Transportation Advisory Board March 14, 2018 SUBJECT: Review and pos s ible actio n related to the Day and Time of GTAB Bo ard Meetings – Jo hn Marler, GTAB Chair Pers o n ITEM SUMMARY: Per the GTAB Bylaws Section 4.1 Time & Date of Regular Meeting. The Board s hall meet o nc e a mo nth o n the s ame week o f the mo nth, the s ame d ay o f the week, at the same time, and at the same p lace. The regular date, time, and p lace o f the Bo ard meeting will b e dec id ed by the Members at the first meeting, o f the Bo ard after the annual appointment proc es s . Currently, the GTAB Bo ard meets on the s ec o nd Friday of each month at 10:00 a.m. T he o nly exceptio n is the December meeting whic h will b e held on the Thurs day prior to the sec ond F rid ay o f the mo nth. FINANCIAL IMPACT: N/A SUBMITTED BY: ATTACHMENTS: Description Type GTAB Meeting Schedule 18-19 Backup Material Page 44 of 65 GEORGETOWN TRANSPORTATION ADVISORY BOARD (GTAB) Meeting Schedule March 2018 – February 2019 All Regular Meetings will be held on the second FRIDAY of every month at 10:00 a.m. at the Georgetown Municipal Complex, located at 300-1 Industrial Avenue Please contact Emily Koontz at 512-930-7320 if you have questions regarding meeting dates or times. MARCH 9, 2018 APRIL 13, 2018 MAY 11, 2018 JUNE 8, 2018 JULY 13, 2018 AUGUST 10, 2018 SEPTEMBER 14, 2018 OCTOBER 12, 2018 NOVEMBER 9, 2018 DECEMBER 13, 2018 (Thursday) Citywide Employee Appreciation Lunch on Friday, Dec. 14 JANUARY 11, 2019 FEBRUARY 8, 2019 Page 45 of 65 City of Georgetown, Texas Transportation Advisory Board March 14, 2018 SUBJECT: Cons id eration and p o s s ib le ac tion to approve the Minutes from the Feb ruary 09, 2018 Meeting and the March 09, 2018 Meeting. -- Laura Wilkins - Bo ard Liais o n ITEM SUMMARY: FINANCIAL IMPACT: NONE SUBMITTED BY: Laura Wilkins - Board Liaison ATTACHMENTS: Description Type GTAB Minutes FEB 2018 Backup Material GTAB Minutes MAR 09 2018 Backup Material Page 46 of 65 Minutes of the Meeting of the Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas February 09, 2018 The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participation at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City at least four (4) days prior to the scheduled meeting date, at (512)930-3652 or City Hall at 113 East 8th Street for additional information: TTY users route through Relay Texas at 711. Board Members Present: Steve Johnston – Chair, Ron Bindas – Vice Chair, Donna Courtney – Secretary, John Hesser, Sheila Mills, John Marler, Troy Hellman Board Members Absent: Mark Allen, Doug Noble Staff Present: Mike Babin, Wes Wright, Russ Volk, Octavio Garza, Paul Diaz, Travis Baird, Laura Wilkins, Emily Koontz Others Present: Carl Norris, John Milford, Wendy Dew, Dennis Hegebarth, Don Smith, Richard Gottleib, Alyson DeMaio, Chris Graf - (Airport Concerned Citizens), Josh Crawford – Garver, Jacob Green – Garver, Christophe Wood, Brad Lamb – GTU Jet, Trae Sutton – KPA Engineering Regular Session A. Call to Order: Meeting called to order by Mr. Johnston at 10:00am Georgetown Transportation Advisory Board may, at any time, recess the Regular Session to Convene an Executive Session at the request of the Chair, a Board Member, The City Manager, Assistant City Manager, General Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. B. Introduction of Visitors: All visitors and staff were introduced. Citizens Wishing to Address the Board: The following people with the Airport Concerned Citizens (ACC) signed up to speak to the Board on Item C: Hugh C. Norris Jr. C. Airport Update –Russ Volk gave update. Construction project wrapping up. Contractor down to about six punch line items – expected completion next 30 to 60 days. Airport master plan is still on hold by order of FAA Headquaters. Johnston asked what the delay was. Volk explained the delay – FAA needs to verify operations numbers for the 2015 and 2016 years before moving forward. Operations, fuel sales, and hangar tie-down reports in the packet. Volk gave brief explanation of inclement weather problems – overcast and freezing temperatures – these weather problems caused decrease in takeoffs, landings, and fuel sales in last four to five weeks. Volk talked about the impact of increasing oil prices per barrel – climbed in the neighborhood of 25 to 30 cents per gallon in the last 60 days. Fuel prices linked to weekly index from the industry. Airport budget comparison and detailed monthly financial reports are in packets. Still running in the black and on track for the year. No Action. Page 47 of 65 Hugh C. Norris Jr. spoke on this item for 6 minutes – John Milford donated his 3 minutes to him. D. Industry/CAMPO/TxDOT/Transit Updates: Ed Polasek out due to illness. Octavio Garza gave update. No industry updates. Update CAMPO/TxDOT on mobility 35 - state highway 35 and 29 overpass – we are making sure the structure that is built is sufficient for traffic volumes. Transit updates in relation to GoGEO agreement on ridership – ridership is below what projected, but it is a new program on a fixed route so that is to be expected and will be picking up. Working with Southwestern University to create a card to help increase ridership. Garza explains promotional brochures that are two dollar coupons for riding the bus to encourage increased ridership. These vouchers were handed out to the board members. Courtney asked if there have been any questions about the website – specifically about ease of use and clarity of information. Garza responds that he is working with CapMetro to make the website more user friendly. Hesser requests financial numbers for the GoGeo project in addition to ridership numbers. No Action. E. January 2018 GTAB Updates: Wright gave updates. All updates included in the agenda packet. Questions – Bindas asked about sidewalk studies underway specifically in Sun City. Wright responded that there are no specific studies being done currently, but referenced a comprehensive sidewalk ADA study done a few years ago and that we are currently working on fixing deficiencies outlined in that study. Bindas talked about safety concerns about intersections (change of atmosphere) requesting more changes. Garza commented on an incident that occurred at an intersection in Sun City and informed board that we hired an engineer to look at how to make the crosswalk safer in house through the Public Works department. Hesser asked and Wright responded affirmatively that Sun City would be included in that study. Hesser asked that copies of the study be sent to the board. Wright responded that it would be emailed to the board. No Action. Legislative Regular Agenda F. Consideration and possible approval of the Minutes from the January12, 2018 meeting – Laura Wilkins – Board Liaison. Changed the name of the secretary. MOTION by Hellman, second by Marler to approve the minutes with a change to the name of the secretary to correctly show the secretary as Donna Courtney. APPROVED 7-0-2 (Noble and Allen – absent) G. Consideration and possible recommendation to award a contract to Stateside Right of Way Services, for real property acquisition and relocation services on the Northwest Boulevard Bridge Project in the amount of $78,850.00 – Travis Baird, Real Estate Services Coordinator Mills asked if there was state and federal funding on the project or if it was all city of Georgetown. Baird responded that it was all city of Georgetown. Troy Hellman recused himself. MOTION by Marler, second by Mills to recommend award of a contract to Stateside Right of Way Services for real property acquisition and relocation services on Page 48 of 65 the Northwest Boulevard Bridge Project in the amount of $78,850.00. APPROVED 6-0-2- 1(recused) (Noble and Allen - absent, Hellman – recused) H. Consideration and recommendation on Task Order KPA-18-006 to Kasberg, Patrick, & Associates of Georgetown, Texas in the amount of $553,015.00 for professional services related to the 2018 Street Maintenance and Curb & Gutter projects -- Wesley Wright, P.E., Systems Engineering Director. Wright gave updated map handouts. Explained map and upcoming projects. Hesser asks about project materials used before in Sun City and Wright responds that we are using a new product which is a pavement seal and we do not expect same problems from before – has abrasive matter that is smooth, but not slick. MOTION by Hellman, second by Marler to recommend approval of Task Order KPA-18-006 to Kasberg, Patrick, & Associates of Georgetown, Texas in the amount of $553,015.00 for professional services related to the 2018 Street Maintenance and Curb & Gutter projects. APPROVED 7-0-2 (Noble and Allen – absent) I. Consideration and possible recommendation to award a contract to C3 Environmental Specialties, LP, of Schertz, Texas for the construction of the Serenada Drainage Improvements in the amount of $115,808.50. – Wesley Wright, P.E., Systems Engineering Director/Michael Hallmark, CIP Manager. Wright talked about gutters that need repairs and are contracting out because of previous engagements by city crews. C3 has done this work previously. Courtney asked about timeframe and Wright responded that we will start about March or early April and will be about a 90 day project. Hellmann asked if all residents affected are within the city limits. Wright responded that they are all within the Georgetown city limits. Mills asked about homeowner notification. Wright responded that they will knock on doors and talk to homeowners individually. MOTION by Mills, second by Hesser to recommend award of a contract to C3 Environmental Specialties, LP, of Schertz, Texas for the construction of the Serenada Drainage Improvements in the amount of $115,808.50.. APPROVED 7-0-2 (Noble and Allen – absent) J. Consideration and possible recommendation to award a contract to M.A. Smith Contracting of Austin, Texas for the Old Town Drainage Improvements project, in the amount of $215,116.00 – Wesley Wright, P.E., Systems Engineering Director/Michael Hallmark, CIP Manager. Wright talked about two CIP – 20th/College near railroad to created positive drainage – Church St. between 19th and 20th, pick up unorganized drainage. We have permission from the railroad. About 120 day job. MOTION by Courtney, second by Mills to recommend award of a contract to M.A. Smith Contracting of Austin, Texas for the Old Town Drainage Improvements project, in the amount of $215,116.00. APPROVED 7-0-2 (Noble and Allen – absent) K. Consideration and possible recommendation for approval of Air Traffic Control Tower Operations Agreement between FAA and Georgetown Municipal Airport. – Russ Volk, C.M., Airport Manager and Octavio A. Garza, P.E., C.P.M, Public Works Director. Volk thanked Johnston for his service. Recent FAA Inspection went very well. FAA provides staffing from 7am to 10pm. Just needs an updated approval. Has been approved by the city attorney’s office. Hesser asked if there has been any significant Page 49 of 65 changes in the contract. Volk responded that there are no significant contract changes. MOTION by Marler, second by Hellman to recommend approval of Air Traffic Control Tower Operations Agreement between FAA and Georgetown Municipal Airport. APPROVED 7-0-2. (Noble and Allen – absent) L. Consideration and possible recommendation for approval of landlords consent to Sub- lease Agreement between GAABT Aviation, Inc. DBA GTU Jet and A.C.S. Avionics, LLC – Russ Volk, C.M., Airport Manager and Octavio A. Garza, P.E, C.P.M., Public Works Director. Volk talks about available hangars for renting out, GAABT approached by another airport (ACS) to rent a hangar for relocation to Georgetown. Requires city consent to sublease the hangar and office space inside because the city is the landlord. Hesser asked about financial impact to city. Volk stated there is none. Johnston asked about increase traffic at airport. Volk said there would be a slight increase of airplanes coming to be repaired. MOTION by Marler, second by Hesser to recommend approval of landlords consent to Sub-lease Agreement between GAABT Aviation, Inc. DBA GTU Jet and A.C.S. Avionics, LLC. APPROVED 7-0-2 (Noble and Allen – absent) Page 50 of 65 GTAB STATEMENT FEBRUARY 9, 2018 AGENDA ITEM “C” AIRPORT MONTHLY UPDATE Good morning Mr. Chairman, members of the Georgetown Transportation Advisory Board, city staff and ladies and gentlemen. My name is Hugh C. Norris, Jr. My address is 4400 Luna Trail, Georgetown, Texas. I am a member of the Airport Concerned Citizens (ACC). This is the 79TH presentation by ACC members to the city council and/or the GTAB demanding compliance with the National Environmental Policy Act (NEPA) regarding federal funding and fiscal transparency for the Georgetown Municipal Airport (GTU). My comments this morning address Agenda Item “C” and specifically the item's Airport Master Plan (AMP) Report. Three requirements are expected of the public from its local, state and federal governments: Honesty, Transparency and Accountability. As regards use of state and federal funds for dangerously expanding aviation operations development of the GTU as the Central Texas regional Reliever airport in the very heart of our growing city and atop the Edwards Recharge Zone and compliance with FAA regulations for development of the new AMP our city, state and federal officials have failed the public on all three requirements. The ACC's first public statement of January 14, 2014 requested a community consensus for use of such funds as required by the NEPA and documented by the Environmental Impact Statement (EIS) preparation process. City officials lied and circulated to the community, state and federal officials that ACC demanded the closure of the GTU. In the meantime the city continued its now 38 year old public manta of “We're not expanding anything at the airport”. For these past four years, the ACC has made repeated demands and requests to this board for preparation of fully scoped EIS's, open public NEPA level review workshop meetings on proposed GTU grant funding, and staff responses or justifications to legitimate public concerns and objections. The most recent public workshop request was last month, January 12, 2018 by Ms. Dew. The single board requested staff response to legitimate public concerns regarding a proposed grant project was squandered by circulation of a 50 page document totally ignoring the cited issues and, instead, focused entirely on smearing and intimidating the ACC. All our requests and demands for EIS preparation and open public hearings requests have been coldly ignored with no comments or explanations by city officials. Public input and participation for use of state and federal funding for the GTU has been soundly rejected by city, state and federal officials. NEPA compliance for GTU grants is documented by FAA's preparation and public circulation of EIS's on proposals for major Federal actions significantly affecting the quality of the human environment. This provision is also the primary vehicle for achieving NEPA's ancillary goal of full public disclosure of the environmental impacts of proposed major federal agency actions. All of the PROGRAMS of capital improvements of the GTU 1980 master plan and its two update plans of 1998 and 2005 were major proposed federal actions. Each had specific goals and objectives for facilities deemed essential for expansion of numbers of based aircraft and take offs and landing operations of based and itinerant aircraft. The 1980 master plan began the GTU transition from a socially acceptable local airport into a dangerous Reliever airport for the Central Texas region designated to accommodate all military and civilian aircraft of all sizes and uses capable of operating off its runways and do so located in the very heart of our rapidly growing city and totally atop the Edwards Recharge Zone with major significant adverse social, economic and environmental impacts. The two past update planned PROGRAMS and the pending AMP further expand those aviation operation numbers. The pending AMP PROGRAM is twice the cost of the total combined sum of all implemented GTU grants to date. In lieu of NEPA compliance for GTU state and federal funding, TxDOT, with FAA oversight, pursues illicit EIS avoidance practices to attain categorical exclusions from the NEPA for individual grants. These practices include use of the type defective checklists provided to the board by Ms. DeMaio at the board's January meeting. These checklists intentionally exclude any questions regarding whether the proposed grant action is a component of or assists one or more planned PROGRAMs with goals for expanded aircraft and/or operations accommodations and falsely certify known citizen objections and concerns. Page 51 of 65 Mr. Chairman, in the absence of public input and participation in development of the AMP and its PROGRAM of capital improvements and no plans for EIS preparation by FAA for the PROGRAM, we again request open public hearings for this new PROGRAM as recommended by Ms. Dew in her January 12, 2018 statement. Mr. Chairman, comments from the board are requested. Adjournment Motion by Hellman, second by Hesser. APPROVED 7-0-2 (Noble and Allen – absent) Meeting was Adjourned at 10:57AM Approved: Attested: ___________________________ __________________________ John Marler - Chair Donna Courtney – Secretary _________________________________ Laura Wilkins – GTAB Board Liaison Page 52 of 65 Minutes of the Meeting of the Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas March 09, 2018 The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participation at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City at least three (3) days prior to the scheduled meeting date, at (512)930-3652 or City Hall at 113 East 8th Street for additional information: TTY users route through Relay Texas at 711. Meeting was called to order, it was decided that the quorum had not been met, and the meeting was adjourned. Approved: Attested: ___________________________ __________________________ John Marler - Chair Donna Courtney – Secretary _________________________________ Laura Wilkins – GTAB Board Liaison Page 53 of 65 City of Georgetown, Texas Transportation Advisory Board March 14, 2018 SUBJECT: Cons id eratio n and p o s s ib le rec o mmendation for ap p ro val o f an Assignment of an airp o rt Land Leas e fro m Jo hn D. S o mmerfeld to Hangar 201-C P artners hip. – Rus s Vo lk, C.M., Airport Manager and Octavio A. Garza, P.E., C.P.M, Public Wo rks Direc tor. ITEM SUMMARY: Mr. Jo hn D. S o mmerfeld provid ed no tic e of his des ire to reas s ign his c urrent land lease o n the Georgetown Municipal Airport to Hangar 201-C Partners hip . Hangar 201-C p artners und ers tand and agree with all the terms and conditio ns o f the existing lease. The current land leas e was executed o n 1 No vember 1994 with an exp iratio n d ate o f 1 No vember 2024. The City Attorney's Office has reviewed the S o mmerfeld to Hangar 201-C P artners hip as s ignment agreement. Staff Recommendation Staff rec o mmend s c o ns ent fo r this as s ignment. FINANCIAL IMPACT: N/A SUBMITTED BY: Rus s Vo lk, C.M., Airport Manager ATTACHMENTS: Description Type Sommerfeld Leas e As s ignment Backup Material Page 54 of 65 {2/2/2018} Assignment of Airport Land Lease Agreement / John D. Sommerfeld to Hangar 201-C Partnership Page 1 of 3 THE STATE OF TEXAS § ASSIGNMENT OF AIRPORT COUNTY OF WILLIAMSON § CITY OF GEORGETOWN § LEASE AGREEMENT WHEREAS, on the 1st day of November, 1994, the City of Georgetown entered into an Airport Lease Agreement (the “Lease”) with John D. Sommerfeld to lease a certain area containing approximately 7,012.5 square feet of land at 201-C Hangar Drive at the Georgetown Municipal Airport; and WHEREAS, at its regular meeting on _________________, 2018, the City Council approved a request from John D. Sommerfeld to assign the Lease to Hangar 201-C Partnership. NOW THEREFORE, for the consideration herein described, the Parties agree as follows: 1. The Lease is hereby assigned from John D. Sommerfeld to Hangar 201-C Partnership. The City specifically does not consent to any other assignment of the Lease. The assignment of this Lease to Hangar 201-C Partnership operates as a release of John D. Sommerfeld from all rights, duties, and obligations under the Lease. 2. Except as expressly stated herein, this document shall not be construed in any manner whatsoever that would indicate that the original terms and provisions of the Lease have been modified, amended, or changed in any way by the execution hereof. 3. This Assignment may be executed in multiple counterparts, each of which shall be deemed an original. 4. EXECUTED in multiple counterparts, each of which shall have the force and effect of an original, this day of , 2018. [Signatures on Following Page] Page 55 of 65 {2/2/2018} Assignment of Airport Land Lease Agreement / John D. Sommerfeld to Hangar 201-C Partnership Page 2 of 3 LESSOR: ASSIGNEE/LESSEE: CITY OF GEORGETOWN, TEXAS By:____________________________________ ________________________________ Dale Ross, Mayor ________________________________ Hangar 201-C Partnership ASSIGNOR: John D. Sommerfeld By: John D. Sommerfeld ATTEST: APPROVED AS TO FORM: _________________________________ ____________________________________ Shelley Nowling Charlie McNabb City Secretary City Attorney Page 56 of 65 {2/2/2018} Assignment of Airport Land Lease Agreement / John D. Sommerfeld to Hangar 201-C Partnership Page 3 of 3 STATE OF TEXAS § § ACKNOWLEDGMENT COUNTY OF WILLIAMSON § This instrument was acknowledged before me on this ______ day of ________________, 2018, by Dale Ross, a person known to me, in his capacity as Mayor of the City of Georgetown, a Texas Home Rule Municipal Corporation, on behalf on the City of Georgetown. ______________________________ Notary Public in and for the State of T E X A S STATE OF TEXAS § § ACKNOWLEDGMENT COUNTY OF WILLIAMSON § This instrument was acknowledged before me on this ______ day of ________________, 2018, by Hangar 201-C Partnership, a person known to me. ______________________________ Notary Public in and for the State of T E X A S STATE OF TEXAS § § ACKNOWLEDGMENT COUNTY OF WILLIAMSON § This instrument was acknowledged before me on this ______ day of ________________, 2018, by John D. Sommerfeld ______________________________ Notary Public in and for the State of T E X A S Page 57 of 65 City of Georgetown, Texas Transportation Advisory Board March 14, 2018 SUBJECT: Cons id eration and p o s s ib le rec o mmendation to ac cept rec eip t o f a letter, fro m the Federal Aviation Adminis tration (FAA), regard ing Georgetown Airport operatio ns. -- Russ Vo lk, C .M., Airp o rt Manager and Octavio A. Garza, P.E., C.P.M., P ublic Works Director. ITEM SUMMARY: On February 8, 2018, the City of Geo rgeto wn rec eived a copy of a respons e letter from the F ed eral Aviatio n Ad minis tratio n (FAA) to a citizen of Geo rgeto wn. This FAA letter was in res p o nse to inquiries to s everal Federal Agencies related to Georgetown Airp o rt Planning, Environmental, and Op erations ques tio ns . The FAA res pons e letter inc luded the following p aragraph "In summary, des pite extens ive and rep eated reviews by a broad range of experts , the FAA has not rec eived any info rmatio n to s upport yo ur continued complaints/ Ac c ordingly, it is not appropriate to c ontinue to expend limited Federal res o urc es repeated ly going b ack over the s ame informatio n. I refer yo u to the FAA's "Respons e to Ap p eal of Ad ministrator's Hotline 20140813002," d ated August 28, 2015, which remains respons ive to yo ur recently sub mitted concerns . Our findings and conclus io ns in that res pons e remain unc hanged ." FINANCIAL IMPACT: N/A SUBMITTED BY: Rus s Vo lk C.M., Airp o rt Manager ATTACHMENTS: Description Type FAA Res pons e Letter Backup Material Page 58 of 65 Page 59 of 65 Page 60 of 65 Page 61 of 65 Page 62 of 65 Page 63 of 65 City of Georgetown, Texas Transportation Advisory Board March 14, 2018 SUBJECT: Ac tion Fro m Exec utive S es s io n - P arcel 2 (101 F M 971), Parc el 8 (302 Apple C reek), P arcel 10 (1211 No rthwes t Blvd), Dis cus s io n o f Appraisals and Initial Offers to Ac q uire, Northwes t Bo ulevard P ro ject - Travis Baird , Real Estate Services Coordinator ITEM SUMMARY: FINANCIAL IMPACT: n/a SUBMITTED BY: Page 64 of 65 City of Georgetown, Texas Transportation Advisory Board March 14, 2018 SUBJECT: EXECUTIVE SESSION In compliance with the Op en Meetings Act, C hapter 551, Go vernment Code, Vernon’s Texas Codes, Annotated; the items lis ted below will be d is c us s ed in closed s es s io n and are s ubjec t to actio n in the regular sessio n. Sec. 551.072 Deliberation Regarding Real Property Parc el 2 (101 FM 971), P arcel 8 (302 Ap p le Creek), Parc el 10 (1211 Northwes t Blvd ), Disc ussion of Appraisals and Initial Offers to Ac q uire, Northwes t Bo ulevard P ro ject - Travis Baird , Real Estate Services Coordinator ITEM SUMMARY: FINANCIAL IMPACT: n/a SUBMITTED BY: Page 65 of 65