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HomeMy WebLinkAboutAgenda_GTAB_05.09.2014Notice of Meeting for the Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown May 9, 2014 at 10:00 AM at GMC, 300-1 Industrial Ave, Georgetown Texas 78626 The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A Call to Order The Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, General Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. B Introduction of Visitors C Citizens wishing to address the Board The below citizens wish to address the Board on items not on the agenda: John Milford D Industry/CAMPO/TXDOT Updates E Discussion regarding the Project Progress Reports and Time Lines. – Bill Dryden, P.E., Transportation Engineer, Mark Miller, Transportation Services Manager, Nat Waggoner, PMP, Transportation Analyst and Edward G. Polasek, AICP, Transportation Services Director. F Discussion regarding the Airport Project Progress Report and time lines. – Curtis Benkendorfer, Acting Airport Manager and Edward G. Polasek, AICP, Transportation Services Director Legislative Regular Agenda G Review and possible action to approve the minutes from the Regular GTAB Board meeting held on April 11, 2014. - Jana Kern – GTAB Board Liaison H Consideration and possible recommendation to City Council for an amendment of the Airport Ordinance related to Fuel Policy, Rates & Fees – Bridget Chapman, City Attorney and Edward G. Polasek, AICP, Transportation Services Director. I Consideration and possible recommendation to award a Construction Contract to G Carter Construction Co., of Cedar Park, Texas, for the construction of the Shell Road at Bellaire Drive/Westbury Lane Signal Improvements Project in the amount of $207,110.00. – Bill Dryden, P.E., Transportation Engineer and Edward G. Polasek, AICP, Transportation Services Director. J Consideration and possible recommendation to City Council for approval of an amendment of Task Order HDR-14-001, in the amount of $ 10,484.00 for the completion of the Municipal Separate Storm Sewer System (MS4s) Permit application through the Texas Commission on Environmental Quality (TCEQ).– Edward Polasek, AICP, Transportation Services Director, Nat Waggoner, PMP®, Transportation Analyst. K Consideration and possible recommendation to GTEC for approval of the 2014/2015 Transportation Improvement Program (TIP)– Edward G. Polasek, AICP, Transportation Services Director, and Nat Waggoner, PMP®, Transportation Analyst. L Presentation and possible recommendation of the proposed 2014-2015 Capital Improvement Plan for Transportation, Drainage, & Airport CIP. – Wesley Wright, P.E., Systems Engineering Director Adjournment CERTIFICATE OF POSTING I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the ______ day of __________________, 2014, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. ____________________________________ Jessica Brettle, City Secretary City of Georgetown, Texas SUBJECT: Call to Order The Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, General Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. ITEM SUMMARY: FINANCIAL IMPACT: N/A SUBMITTED BY: Jana Kern City of Georgetown, Texas SUBJECT: Introduction of Visitors ITEM SUMMARY: FINANCIAL IMPACT: N/A SUBMITTED BY: City of Georgetown, Texas SUBJECT: Citizens wishing to address the Board The below citizens wish to address the Board on items not on the agenda: John Milford ITEM SUMMARY: FINANCIAL IMPACT: n/a SUBMITTED BY: Jana Kern ATTACHMENTS: Description Type John Milford Backup Material City of Georgetown, Texas SUBJECT: Industry/CAMPO/TXDOT Updates ITEM SUMMARY: FINANCIAL IMPACT: N/A SUBMITTED BY: City of Georgetown, Texas SUBJECT: Discussion regarding the Project Progress Reports and Time Lines. – Bill Dryden, P.E., Transportation Engineer, Mark Miller, Transportation Services Manager, Nat Waggoner, PMP, Transportation Analyst and Edward G. Polasek, AICP, Transportation Services Director. ITEM SUMMARY: GTAB Projects Austin Avenue Bridge Evaluation and Repairs FM 971 Realignment at Austin Avenue FM 1460 Improvements Project MS4 Permit Update N Austin Avenue Sidewalk Improvements Shell Road at Westbury-Bellaire - Signal Improvements Sidewalk Master Plan Southeast Inner Loop Corridor Study Southwest Bypass Project (TIP #14C) Transit Study as Requested by City Council Transportation Services Operations – CIP Maintenance GTEC Projects Project Update and Status Report FINANCIAL IMPACT: N/A SUBMITTED BY: Bill Dryden, P.E., Transportation Engineer ATTACHMENTS: Description Type GTAB Project Updates Exhibit GTEC - Project Status Exhibit Austin Avenue – Bridge Evaluations   (North and South San Gabriel Rivers)  Project No. TBD     TIP Project No. N/A  May 2014  Unchanged  Project  Description    Evaluate the repairs necessary to restore full structural capacity to the Austin Avenue  bridges over the North and South San Gabriel Rivers.  The process will involve several  phases – I) determination of testing needed, II) structural testing, analyses and  evaluation of test data to determine/recommend corrective measures and a project  budget, III) develop construction plans, specifications and contract documents, estimates  of probable construction costs and, last, IV) construction administration.  Purpose To extend the structural life of the two bridge and provide long‐term vehicular capacity  and pedestrian safety along Austin Avenue.  Project Manager Bill Dryden, P.E.  Engineer Aguirre & Fields, LP    North San Gabriel River Bridge South San Gabriel River Bridge    Element Status / Issues  Design Phase I – determine what testing is needed to properly evaluate the detailed current  status of the two bridges (currently underway).    Surveying  N/A (TBD)  Environmental/  Archeological  TBD during Phase II  Rights of Way Existing  Utility  Relocations  TBD (future)  Construction TBD  Other Issues None at this time    FM 971 at Austin Avenue  Realignment Intersection Improvements  Project No. 1BZ     TIP No. QQ1  May 2014  Unchanged  Project Description Design and preparation of final plans, specifications and estimates (PS&E) for the widening  and realignment of FM 971 at Austin Avenue, eastward to Gann Street.  Purpose To provide a new alignment consistent with the alignment of the proposed Northwest  Boulevard Bridge over IH 35; to allow a feasible, alternate route from the west side go IH 35  to Austin Avenue, to Georgetown High School and a more direct route to SH 130.  Project Managers Bill Dryden, P.E.  Engineer Klotz Associates, Inc.    Element Status / Issues  Design Engineer is progressing to the 60% Plan review phase has been authorized to  proceed with the development of construction PS&E.  Engineer is developing PS&E for relocation of Parks facilities out of newly acquired  ROW.  Environmental/  Archeological  TBD  Rights of Way Paperwork for the land swap has been completed.  We will be developing a ROW  exchange with TxDOT for the realigned roadway.  Utility Relocations TBD  Construction City and TxDOT need to develop an AFA for construction of the project by TxDOT;  schedule TBD.  Other Issues None at this time.    FM 1460  Quail Valley Drive to University Drive  Project No. 5RB     TIP No. EEa, EEb & EEc  May 2014  Project Description Design and preparation of plans, specifications and estimates (PS&E) for the widening and  reconstruction of FM 1460.  Project will include review and update to existing Schematic,  Right‐of‐Way Map and Environmental Document and completion of the PS&E for the  remaining existing roadway.  Purpose To keep the currently approved environmental documents active; purchase ROW, effect  utility relocations/clearance and to provide on‐the‐shelf PS&E for TxDOT letting not later  than August 2013, pending available construction funding.  Project Managers Ed Polasek, AICP and Bill Dryden, P.E.  Engineer Brown and Gay Engineers, Inc.      Element Status / Issues  Design Final PS&E due to TxDOT on May 5th.  Environmental/  Archeological  Environmental approved with Project Schematic.  Rights of Way All appraisals are complete.  Final offers have been made  for all ROW parcels.  The paperwork has been filed for all parcels requiring  condemnation.  Acquired: 22  Pending: 3  Condemnation: 11  Total: 36  Utility Relocations Ongoing as ROW is being acquired.  Construction Project has been (re‐)scheduled by TxDOT for an August 2014 Letting, with an  anticipated construction start for late fall.  Other Issues None Pending    Municipal Separate Storm Sewer System (MS4) Permit  May 2014  Project Description Develop a multi‐year implementation plan based on existing and cost effective  future storm water management practices in order to comply with the Texas  Commission on Environmental Quality (TCEQ) Municipal Separate Storm  Sewer System (MS4) Permit.  Purpose On December 11, 2013, the TCEQ adopted rules for newly regulated MS4s  based on the 2010 Census designation of Urbanized Areas.  The City of  Georgetown is now part of Austin Large Urban Area based on those  designations.  Our 180 days to submit the Notice of Intent (NOI) and Storm  water Management Plan (SWMP) began on December 11, 2013. The City of  Georgetown (City) has engaged HDR Engineering, Inc. (Engineer) to assist the  City with development of its Storm Water Management Program (SWMP) as a  result of the Cityʹs recent designation as a MS4 operator. Initial services  include a review of available storm water program and water quality  information, a series of meetings with City departments and a City facility  review. To date, HDR and Transportation Services has (1) facilitated City of  Georgetown stakeholder groups in the development of a practical set of BMPs,  and (2) established measurable goals and implementation costs for those  BMPs. Permit submittal deadline to the TCEQ is June 11, 2014.    Project Managers Bill Dryden and Nat Waggoner  Engineer/Engineers HDR Architects     Task Status / Issues  Initiation Scope of Services negotiations completed Feb 2014.    Planning Completed February‐March 2014  Execution  Department Head Interviews 27/28 March 2014   Government Facilities Review 10 April 2014   Recommendation of Best Practices Review by Department Heads 17‐23  April 2014    Monitoring Multiple public and government meetings are defined Tasks throughout the  project.   Close/Adoption Currently scheduled 5/9/2014 Post Review by GTAB  Other Issues Seeking Task Order Amendment to support application submittal and 5 year  implementation plan support.    N Austin Avenue Sidewalk Improvements  Rec Center to Georgetown High School  Project No. 1CV     TIP No. None  May 2014  Project Description Design and preparation of final plans, specifications and estimates (PS&E) for the sidewalk  improvements along N. Austin Avenue between the Georgetown Recreational Center and  Georgetown High School.  Purpose To provide a safe pedestrian route along North Austin avenue.  Project Managers Bill Dryden, P.E.  Engineer URS Corporation    Element Status / Issues  Design Complete  Environmental/  Archeological  Complete  Rights of Way None  Utility Relocations None  Construction GTAB recommended to Council the award of Construction Contract; awaiting  TxDOT letter of concurrence before placing on next available Council agenda.  Other Issues None pending.    Shell Road Signal Improvements  Shell Road at Westbury Lane/Bellaire Drive  Project No. N/A     TIP No. None  May 2014  Project Description   Design and preparation of Plans, Specifications and Estimate for the construction  of signal improvements for the ultimate intersection of Shell Road at Westbury  Lane/Bellaire Drive and to determine future additional rights‐of‐way needs north  of the intersection.  Purpose To better manage traffic movements through and within the intersection.  Project Manager Bill Dryden, P.E.  Engineer Brown and Gay Engineers, Inc.      Element Status / Issues  Design Complete  Surveying TBD  Environmental/  Archeological  TBD  Rights of Way None to be acquired  Utility Relocations None required at this time  Construction Bid opened April 21st;  On today’s GTAB for recommendation to Council for award;  On May 13th Council Agenda for award;  NTP in mid‐May;  Substantial completion/signal operational by 2nd week of August  Other Issues Hardware order has been placed and expect delivery of all items in early‐ to  mid‐June.    Sidewalk Master Plan  May 2014  Project Description Inventory existing assets; analyze existing and future requirements including  ADA compliance; develop a multi‐year implementation plan.  Purpose The purpose of the City of Georgetown Sidewalk Study is to inventory  existing sidewalk infrastructure, identify design deficiencies, evaluate future  sidewalk requirements, and develop an implementation plan for all sidewalk  facilities within the City of Georgetown City Limits. The Sidewalk Study will  be a stand‐alone document, serving as the primary sidewalk facility  management plan with regulatory authority conferred by the City of  Georgetown Overall Transportation Plan (OTP). Additionally, the Task Order  will provide an ADA compliance audit for City of Georgetown public access  facilities, Parks and Rec programming as well as general consulting services  for the creation of an ADA Transition Plan.    Project Managers Bill Dryden and Nat Waggoner  Engineer/Engineers HDR Architects     Task Status / Issues  Initiation Scope of Services negotiations completed.    Planning Task Order approved by City Council April 22nd, 2014.  Execution Task 1.3‐ Project Kick Off Meeting is scheduled for May 15th, 2014.  Task 2.1‐ Review Coordinating Documents underway.   Task 4.3‐ Preliminary Government Meeting Schedule:   May‐June 2014 City Staff   June 2014 Individual GTAB Members (if desired)   July 2014 GISD, GHA   October 2014 Initial GTAB Workshop  Monitoring Multiple public and government meetings are defined Tasks throughout the  project.   Close/Adoption 1st Quarter 2015  Other Issues     Southeast Inner Loop Corridor Study  (IH 35 to Rockride Lane)  Project No. None     Project No. None  May 2014  Project Description   Develop a preliminary design schematic, perform preliminary engineering and report  preparation for the Southeast Inner Loop Schematic Design from IH 35 to Rockridge Lane  (CR 110) and Sam Houston Avenue.  Purpose To determine ultimate alignment, interim and ultimate engineer’s estimates of probable  project costs and ROW needs for the future SH 29 Bypass, connecting the westerly route (SH  29 to IH 35) with Southeast Inner Loop and Sam Houston Avenue.  Project Manager Bill Dryden, P.E.  Engineer Kasberg Patrick and Associates        Element Status / Issues  Design Draft Final Report was presented to GTAB in March.  Meetings with adjacent/affected land owners on‐going.  Draft Final Report will be completed in accordance with all applicable comments  and returned to GTAB in June for Board discussions and possible  recommendation of adoption by Council.  Surveying  TBD (future)  Environmental/  Archeological  TBD (future)  Rights of Way To be conceptually established during the preliminary schematic phase and further  refined through the design phase.  Utility Relocations TBD (future)  Construction TBD (future)  Other Issues None at this time.    Southwest Bypass Project   (RM 2243 to IH 35)  Project No. 1CA     Project No. 14c  May 2014  Unchanged  Project Description   Develop a Design Schematic for the Southwest Bypass from Leander Road (RM 2243) to IH  35 in the ultimate configuration and Construction Plans, Specifications and Estimate (PS&E)  for construction of approximately 1.5 miles of interim 2‐lane roadway from Leander Road  (RM 2243) to its intersection with the existing Inner Loop underpass at IH 35.  The portion  from Leander Road to the east property line of Texas Crushed Stone is a GTAB Project; from  the east line to the existing Inner Loop underpass at IH 35 is being funded by GTEC.  Purpose To extend an interim portion of the SH 29 Bypass, filling in between Leander Road (RM  2243) to IH 35 Southbound Frontage Road.  Project Manager Bill Dryden, P.E.  Engineer HDR Engineering, Inc.      Element Status / Issues  Design Engineer is in preliminary engineering and schematic design phase of the facility.  Alignment has been presented to staff and management.  Surveying  City stall met with the Surveyor to resolve a conflict in the proposed ROW to be  acquired from Texas Crushed Stone.  Environmental/  Archeological  TBD by preliminary engineering phase.  Rights of Way Conceptually established by the Industrial Agreement; will be refined through the  schematic design phase.  Negotiations ongoing for the remainder of the ROW  Utility Relocations TBD (future)  Construction This project included in the Williamson County 2013 Bond Program to construct 2  lanes of the ultimate roadway.  Other Issues None at this time    Transit Study  as Requested by City Council   Project No. None     Project No. None  May 2014  Unchanged  Project  Description    Council Motion:  Discussion and possible direction to the City of Georgetownʹs Transportation  Advisory Board (GTAB) to conduct an analysis and make a recommendation to the City Council  no later than June 24, 2014 ,regarding the Cityʹs potential future participation in State and  Regional Transportation Organizations including the benefits, conditions, and justification which  would prompt the Cityʹs participation in Project Connect, Lone Star Rail and any other relevant  State and Regional Transportation Organizations that the City should be involved with ‐‐ Steve  Fought, Councilmember, District 4  Amended Motion:  1. The City Manager to determine what time and effort staff have available to conduct this type  of study over the next year.  If it is not in the Transportation Division, Planning Department,  Finance Department and/or City Manager’s Office work program, as outlined in the current  draft budget, can it be adequately staffed to complete this level of work over the next year?  2. Is the challenge to research Federal, State and Regional transportation organizations or is it  transit programs?  This direction to staff is assuming it is transit programs.  3. Narrow the specific analysis to programs that are actually authorized to receive Federal  formula and discretionary funding programs found within the current Federal Transit  Administration.  However, that would narrow the field down to three agencies or programs.   Capital Metro, Lone Star Rail and the State of Texas through the Texas Department of  Transportation.  CARTS is only a contractor to Capital Metro and provides certain 5310  transit opportunities to persons outside of the Capital Metro Service Area in our jurisdiction.   CAMPO, Project Connect, Project Connect North and My35 are simply planning programs  that include staff from Capital Metro, Lone Star Rail District, and TxDOT and  representatives from local governments.  4. The analysis should be based on how those planning programs will lead to funding through  the project delivery agencies.  (Fought amended to include financial risk and benefits to the City)  5. The Council should provide the Board and staff specifics on what type of economic analysis  data will lead to an ultimate decision by the City Council.  6. Finally, some people ‘can’t see what the final project would look like’ or ‘can’t see what a  Transit Oriented Development would look like.’  Years ago, when the City was looking at  transportation options and creating a TOD ordinance, there was a field trip to perform some  on the ground research.  Members of the City Council, Planning and Zoning, and staff  (GTAB was not in existence at the time) went and stayed at a TOD to see for themselves.   We should have at least one field trip during this study.  Since it has been about 8 years or  so since that first and only field trip, it should be extremely informative to do it again and  see what a TOD looks like today and how the project has performed over the years.  Vote on the original motion as amended: Approved (6‐1) (Hesser opposed)    Project  Manager  Ed Polasek, AICP  Engineer TBD  Project Status Workplan Under Development    Transportation Services Operations   CIP Maintenance  May 2014  Project Description 2012/13‐2014 CIP Maintenance of roadways including, Chip seal, Cutler  Overlays, Fog seal applications and Engineering design of future rehabilitation  projects.  Purpose To provide protection and maintain an overall pavement condition index of  85%.  Project Manager Mark Miller  Engineer/Engineers KPA, Steger Bizzell, Halff  Task Status / Issues  2nd and 6th Street  Engineering  (Halff)  2nd at Austin Avenue intersection improvement along with 6th Street  (Austin Ave. to Rock) engineering is complete (Gas is scheduling to complete  work ahead of construction) and is currently being advertised for bid.  Construction of all of 2nd to Holly will move to 2015 during VFW renovation  9th Street (Main to  Rock)  (KPA)  KPA is finalizing plans and preparing to advertise.  We are looking for construction to begin after the Poppy Festival.  Chip Seal  The contractor “Cholla” is looking to mobilize to Georgetown in July.  Fog Seal Survey of unfinished sections complete: (Majority of scheduled work  completed) Unfinished streets will be performed in Spring 2014 or possibly  postponed until Fall as temperatures rise into the high 90’s.   Cutler/overlay (Austin Avenue and Del Webb Blvd.) extended the schedule into cold weather  and the holiday season.  Downtown Square outstanding for 2013 work.  Contractor has indicated their intention is not to return until June.  We are  requesting the contractor to complete all work (old and new) while in town.  Pavement  Evaluation  KPA for Engineering: pavement evaluation/scoring and update of 5 year CIP  reflecting changes and updates currently underway.       Current Capital Improvement Projects TIP No. Project No. Update On Schedule/ Or Behind Project Budget Project Cost Available Current Year Projected Current Year Cost Current Year Available Lakeway Drive Overpass #10 5QL Bridge is OPEN and old roadway obliterated Project is substantially complete; contractor working on final traffic control items and project cleanup. PAID TxDOT $2,500,000 on 9/16/2008. Substantially Complete 2,500,000 2,500,000 0 0 0 Wolf Ranch Parkway Extension (SW Bypass to DB Wood Road) #14A 5QW Engineer has completed fencing plans, inclusive of potential environmental mitigation issues. Engineer has completed the project PS&E, less actual permitting required at time of construction. ROW has been acquired. On Schedule Unchanged 1,330,000 1,111,233 218,767 283,350 0 283,350 Southwest Bypass (SH29 to RR2243)#14B 5QC Engineer has completed the project PS&E, less construction contract documents and environmental permitting required at time of actual construction. ROW Acquisition process has begun; negotiations on-going for the Weir and Guy properties. Wolf property – Acquisition complete. On Schedule Unchanged 7,756,432 3,225,132 4,531,300 4,539,107 5,787 4,533,320 Northwest Blvd Overpass #QQ 5QX Engineer has presented the Preliminary Engineering Report and has begun final PS&E design efforts. In-process 1,136,178 1,099,076 37,102 571,178 479,588 91,590 NB Frontage Road (2338 to Lakeway)#QQ 5QY Staff and Engineer has met with TxDOT personnel at both the local Area Office and District Environmental Division. In-process Unchanged 613,822 613,822 0 382,822 382,822 0 ROW - 1460 #EEa #EEb #EEc 5RB Final PS&E due to TxDOT May 5th for a TxDOT August letting. Utility coordination on-going as ROW is acquired. All appraisals are complete. Final offers have been made for all ROW parcels. We have reached agreement with the property on several others and are awaiting completion of the paperwork. 22 of 36 Parcels have been acquired. On Schedule 11,788,230 5,348,470 6,439,760 6,727,539 2,315,896 4,411,643 Rivery Road 5RF Alignment adopted by Council. Complete 779,000 29,000 750,000 750,000 0 750,000 Snead Drive 5QZ Engineer continues with the design of the project PS&E; 30% review later in April. On Schedule 825,100 87,000 738,100 825,100 87,000 738,100 IH 35/ Hwy 29 Intersection 5RJ 650,000 0 650,000 650,000 0 650,000 Current Economic Development Projects Project Type Update On Schedule/ Or Behind Project Budget Project Cost Available Current Year Budget Current Year Cost Current Year Available Economic Development Projects 1,137,500 1,137,500 1,137,500 0 1,137,500 Oakmont/Rabbit Hill Rd Ext 5RI 196,000 196000 0 196,000 196000 0 15,866,596 3,467,093 12,399,503 Project to Date Current Year Budget (13/14) GTEC PROJECT UPDATE AND STATUS REPORT May 2014 Project to Date Current Year Budget (13/14) L:\Global\CIP Agenda Form\GTEC Status Report\2014\GTEC - Project Status - 2014-05.xlsx Page 1 of 1 4/29/2014 City of Georgetown, Texas SUBJECT: Discussion regarding the Airport Project Progress Report and time lines. – Curtis Benkendorfer, Acting Airport Manager and Edward G. Polasek, AICP, Transportation Services Director ITEM SUMMARY: Airport Projects: Air Field Electrical Improvements FAA Tower Quality Evaluation / Inspection Airport Monthly Financial FINANCIAL IMPACT: n/a SUBMITTED BY: Curtis Benkendorfer (jk) ATTACHMENTS: Description Type Engineering Backup Material Tower Backup Material Airfield Electrical Improvements Project No. 1314GRGTN May 2014 Project Description FY2014 project: Runways / taxiways lighting and signage. Purpose Improved safety and reliability of airport lighting. Project Manager Curtis Benkendorfer, Acting Airport Manager Engineer Garver Engineering Notes: The FY2014 project design package is in the bidding process. The FY2015 project, GARVER is submitting the preliminary design for the FY15 project: Parallel Taxiway and Airfield improvements. FY2014 and FY2015 projects up to date, on schedule and moving forward. Georgetown Municipal Airport Contract Tower Program Update May 2014 Project Description Georgetown Tower FAA Inspection Purpose Quality Evaluation Inspection Project Manager Curtis Benkendorfer, Acting Airport Manager Engineer Notes Tower Facility Security Inspection on April 28, 2014 FAA Tower Facility Quality Evaluation on May 6, 2014 Staffing changes – one replacement ATC Item ____ Page _____ City of Georgetown, Texas SUBJECT: Review and possible action to approve the minutes from the Regular GTAB Board meeting held on April 11, 2014. - Jana Kern – GTAB Board Liaison ITEM SUMMARY: Board to review and revise and/or approve the minutes from the regular meeting held on April 11, 2014. FINANCIAL IMPACT: n/a SUBMITTED BY: Jana Kern ATTACHMENTS: Description Type April Minutes Backup Material City of Georgetown, Texas SUBJECT: Consideration and possible recommendation to City Council for an amendment of the Airport Ordinance related to Fuel Policy, Rates & Fees – Bridget Chapman, City Attorney and Edward G. Polasek, AICP, Transportation Services Director. ITEM SUMMARY: The Georgetown Airport Ordinance (Chapter 12.32) currently does not include a provision for adoption of fuel policy. A fuel policy is necessary to set payment and collection procedures for airport tenants to allow the orderly processes at the Airport. Staff has drafted a fuel policy that we hope to have implemented by July 1, 2014. In order to do this Chapter 12.32 must be modified to allow the General Manager of Utilities to adopt a fuel policy, possibly a new section 12.32.230. Attached is the most current draft of the fuel policy. It cannot be adopted until the Airport Ordinance is amended to allow such policy. IT will not be adopted until such time as Pre-paid and Wholesale customers at the Airport are given an opportunity to review and discuss the policy with Airport Staff and the General Manager of Utilities. STAFF RECOMMENDATION: Recommend to City Council amendment of Chapter 12.32. Georgetown Municipal Airport Use Regulations to allow the creation and implementation of a Fuel Policy. FINANCIAL IMPACT: Will allow the more timely collection of fuel sale revenue at the Airport. SUBMITTED BY: Edward G. Polasek, AICP ATTACHMENTS: Description Type Chapter 12.32 Airport Backup Material DRAFT Fuel Policy Backup Material Fuel Process Flow Chart Backup Material - CODE OF ORDINANCES Title 12 - STREETS, SIDEWALKS AND PUBLIC PLACES CHAPTER 12.32. - GEORGETOWN MUNICIPAL AIRPORT USE REGULATIONS ARTICLE I. GENERAL Georgetown, Texas, Code of Ordinances Page 1 ARTICLE I. GENERAL Sec. 12.32.010. Definitions. Sec. 12.32.020. General conditions. Sec. 12.32.030. Conflict of rules. Sec. 12.32.040. Security. Sec. 12.32.050. Use of airport restricted. Sec. 12.32.060. Fire regulations. Sec. 12.32.070. Penalty for violation. Sec. 12.32.080. Adoption of minimum standards for commercial and non-commercial operators. Sec. 12.32.090. Control of debris, foreign objects, glass. Sec. 12.32.100. Nonliability of City. Sec. 12.32.110. Safeguard of persons and property. Sec. 12.32.120. Surreptitious activities. Sec. 12.32.130. Vehicular traffic. Sec. 12.32.140. Restricted area. Sec. 12.32.150. Unauthorized signs and structures. Sec. 12.32.160. Registration of persons and aircraft. Sec. 12.32.170. Reporting damage to airport equipment and or facilities. Sec. 12.32.180. Use of another's property. Sec. 12.32.190. Authority of airport manager to suspend or restrict operations. Sec. 12.32.200. Aircraft washing. Sec. 12.32.210. Vehicles in aircraft operating areas. Sec. 12.32.220. Lien for charges. Sec. 12.32.010. Definitions. "Access taxiway" means a taxiway that provides access to a particular location or area. "Active based aircraft" means aircraft that have a current Airworthiness Certificate and are based at an airport. "Actual runway length" means the length of full-width usable runway from end to end of full strength pavement where those runways are paved, and which m eet FAA criteria. "Advisory Circular (AC)" is the FAA publications consisting of all non-regulatory material of a policy, guidance, and technical nature. Used as basic source for most airport design criteria. - CODE OF ORDINANCES Title 12 - STREETS, SIDEWALKS AND PUBLIC PLACES CHAPTER 12.32. - GEORGETOWN MUNICIPAL AIRPORT USE REGULATIONS ARTICLE I. GENERAL Georgetown, Texas, Code of Ordinances Page 2 "Aircraft" means a device that is used or intended to be used for flight in the air. (FAR Part 1) "Aircraft mix" means the range of categories of aircraft which are to be accommodated at the airport. Mix is usually defined in percentages of categories such as multi engine, jet, turbo-prop, etc. "Aircraft movement areas" means areas on an airport suitable for aircraft operations and which meet FAA criteria. "Aircraft operations: means take-off or landing by an aircraft. There are two types of operations - local and itinerant. A. Local operations are performed by aircraft which: (1) Operate in the local traffic pattern of within sight of the airport. (2) Are known to be departing for, or arriving from, flight in local practice areas within a 20-mile radius of the airport. (3) Execute simulated instrument approaches or low passes at the airport. B. Itinerant operations are all aircraft operations other than local operations. "Aircraft parking on terminal apron" means the paved or surface-treated terminal aircraft parking apron shall be reserved for itinerant aircraft or for other aircraft while being fueled or while loading or unloading passengers, except that portion of the parking apron reserved for aircraft owners leasing space from the City for month to month parking. "Aircraft parking/tie-down" means a specialized location on the airport that has at least 3-point tie- downs with ropes or chains adequate to hold aircraft immobile in gale-force winds. "Aircraft tiedown" means positions on the ground surface that are available for securing aircraft. "Airport capacity" means the rate of aircraft movements on the runway/taxiway system which results in a given level of delay, usually four minutes to departing aircraft. "Air navigation facility (NAVAID)" means any facility used as, available for use as, or designed for use as an aid to air navigation, including lights, radio or other electronic communication, and any other device for guiding and controlling flight in the air or the landing or takeoff of aircraft. "Airport" means the airport identified on the title plate hereof. "Airport Advisory Board (AAB)" means the body of appointed citizens that study and made recommendations to the City Council regarding operations and facility improvements of the municipal airport. "Airport beacon" means a visual navigation aid displaying alternating white and green flashes to indicate a lighted land based airport. "Airport elevation" means the highest point of an airport's usable runways measured in feet from mean sea level. "Airport identifier—GTU" means the coded identity assigned to the Georgetown, Texas municipal airport by the Federal Aviation Administration. "Airport imaginary surfaces" means imaginary surfaces established at an airport for obstruction determination purposes and consisting of primary, approach-departure, horizontal, vertical, conical, and transitional surfaces. Building restriction lines are based upon these surfaces. "Airport layout plan (ALP)" means the FAA/TxDOT approved set of drawings showing airport boundaries, physical features and proposed additions to all areas owned or controlled by the sponsor for airport purposes, the location and nature of existing and proposed airport facilities and structures, and the - CODE OF ORDINANCES Title 12 - STREETS, SIDEWALKS AND PUBLIC PLACES CHAPTER 12.32. - GEORGETOWN MUNICIPAL AIRPORT USE REGULATIONS ARTICLE I. GENERAL Georgetown, Texas, Code of Ordinances Page 3 location on the airport of the existing and proposed non-aviation areas and improvements thereon. The drawings also show local airspace, approach areas and obstructions in the approach areas. "Airport manager" means the official of the owner named on the title/face sheet hereof, or his designee. In no event however, shall it be a commercial operator (his family member, stockholder, partner, competitor, or employee) of the airport. "Airport master plan" means the planner's conception of the ultimate development of a specific airport. It presents the research and logic from which the plan was evolved and displays the plan in a graphic and written report. "Airport reference code (ARC)" means the Federal Aviation Administration classifies airports by use of the AIRPORT REFERENCE CODE (ARC), which is a coding system used to relate airport design criteria to the operational and physical characteristics of the airplanes intended to operate at the airport. This code is divided into two components. The first is depicted by a letter the airport approach category (operational characteristic) and relates to aircraft approach speed. The second component depicted by a roman numeral is the airplane design group and related to airplane wingspan (physical characteristic). "Airport sponsor" means the City of Georgetown is the airport sponsor and is authorized to own and operate the airport, to obtain property interests, to obtain funds, and to be legally, financially, and otherwise able to meet all applicable requirements of current laws and regulations. "Airspace" means the space in the air above the surface of the Earth or a particular portion of such space, usually defined by the boundaries of an area on the surface projected upward. "Airside facilities" means the airfield on which aircraft operations are carried out, including runways and taxiways. "Altitude above ground level (AGL)" means the height of an aircraft above the earth's surface. "Approach path" means a specific flight course laid out in the vicinity of an airport and designed to bring aircraft in to safe landings; usually delineated by suitable navigational aids. "Approach surface" means an imaginary surface longitudinally centered on the extended centerline of the runway, beginning at the end of the primary surface and rising outward and upward to a specified height above the established airport elevation. "Apron" means a defined pavement area, intended to accommodate aircraft for purposes of loading or unloading passengers or cargo, refueling, parking, or maintenance. "Avigation easement" means a grant of a property interest inland over which a right of unobstructed flight in the airspace is established, or used for related purposes such as noise mitigation. "Base leg" means a segment of the airport traffic pattern that connects the downward leg and the final approach leg. "Based aircraft" means the total number of active general aviation aircraft which use or may be expected to use an airport as a "home base". "Building area" means an area on an airport to be used, considered, or intended to be used, for airport buildings or other airport facilities or rights-of-way, together with all airport buildings and facilities located thereon. "Building restriction line (BRL) means a line shown on the airport layout plan beyond which airport buildings must not be positioned in order to limit their proximity to aircraft movement areas. "Common traffic advisory frequency (CTAF)" A frequency designed for the purpose of carrying out airport advisory practices while operating to or from an airport without an operating control tower. The - CODE OF ORDINANCES Title 12 - STREETS, SIDEWALKS AND PUBLIC PLACES CHAPTER 12.32. - GEORGETOWN MUNICIPAL AIRPORT USE REGULATIONS ARTICLE I. GENERAL Georgetown, Texas, Code of Ordinances Page 4 CTAF may be a UNICOM, Multicom, FSS, or tower frequency and is identified in appropriate aeronautical publications. "City" means the City of Georgetown, Texas. "Commercial operator" means a person who provides for compensation, goods or services to the public on or from the airport, such as car rental agency, restaurant, etc. "Displaced threshold" means a threshold that is located at a point on the runway other than the beginning. "Downwind leg" means a flight path in the traffic pattern parallel to the landing runway in the direction opposite to landing. It extends to the intersection of the base leg. (See traffic pattern) "Effective runway length" means: A. Effective runway length for takeoff means the distance from the end of the runway at which the takeoff is started to the point at which the obstruction clearance plane associated with the other end of the runway intersects the runway center-line. (FAR Part 121.171b) B. Effective runway length for landing means the distance from the point at which the obstruction clearance plane associated with the approach end of the runway intersects the centerline of the runway to the far end thereof. (FAR Part 121-171.b) "Entrance taxiway" means taxiway that provides entrance for aircraft to the takeoff end of the runway. "Exit taxiway" means a taxiway used as an exit from a runway to another runway, apron or other aircraft operating area. "FAR Part 77" defines obstructions to air navigation and requires notice to FAA of certain types of construction on and near airports. "FAR Part 150, Airport Noise and Land Use Compatibility Planning" is designed to assist airport operators in determining the extent and nature of the noise problem at a given airport. "Federal Aviation Administration (FAA)" was created by the act that established the Department of Transportation. Responsible for all civil aviation administration and regulation in the United States. "Federal Aviation Regulations (FAR)" as codified in Title 14, Code of Federal Regulations, Aeronautics and Space, PARTS 60 to 139. "Final approach area(s)" means areas of defined dimensions protected for aircraft executing instrument approaches. "Final approach (IFR)" means the flight path of an aircraft which is inbound to the airport on an approved final instrument approach course, beginning at the final approach fix or point and extending to the airport or the point where circling for landing or missed approach is executed. "Final approach (VFR)" means a flight path, in the traffic pattern, of a landing aircraft in the direction of landing along the extended runway centerline from the base leg to the runway. (See traffic pattern). "Fixed base operator (FBO)" means a business enterprise located on the airport that provides goods and services to airport users, such as, fuel, lubricants, maintenance, or other accommodations to the general public. "Fuel flowage fees" means fees levied by the airport operator per gallon of aviation gasoline and jet fuel sold at the airport. - CODE OF ORDINANCES Title 12 - STREETS, SIDEWALKS AND PUBLIC PLACES CHAPTER 12.32. - GEORGETOWN MUNICIPAL AIRPORT USE REGULATIONS ARTICLE I. GENERAL Georgetown, Texas, Code of Ordinances Page 5 "General aviation" means that portion of civil aviation which encompasses all facets of aviation except air carriers holding a certificate of convenience and necessity from the Civil Aeronautics Board, and large aircraft commercial operators. "General aviation airports" means those airports with fewer than 2,500 annual enplaned passengers and those used exclusively by private and business aircraft not providing air-carrier passenger service. "General aviation itinerant operations" means takeoffs and landings of civil aircraft (exclusive of air carrier) operating on other than local flights. "General fixed-base operator (GFBO)" means a person authorized under these standards to operate on the airport as a general fixed base operator (GFBO). See Section G on Commercial Operators/Rights. "Heliport" means an area of land, water, or structure used or intended to be used for the landing and takeoff of helicopters. (FAR Part 1) "Holding areas" means run-up areas located at or very near the ends of runways for pilots to make final checks and await final clearance for takeoff. "Horizontal surface" means a specified portion of a horizontal plane located 150 feet above the established airport elevation which establishes the height above which an object is determined to be an obstruction to air navigation. "IFR airport" means an airport with an authorized instrument approach procedure. "IFR conditions" means weather conditions below the minimum for flight under visual flight rules. (FAR Part 1) "Instrument approach" means an approach to an airport, with intent to land, by an aircraft flying in accordance with an IFR flight plan, when the visibility is less than three miles and/or when the ceiling is at or below the minimum initial altitude. "Instrument approach runway" means a runway served by an electronic aid providing at least directional guidance adequate for a straight-in approach. "Instrument flight rules (IFR)" means FAR rules that govern the procedures for conducting instrument flight. (FAR Part 91) "Instrument landing system (ILS)" means a system which provides in the aircraft, the lateral, longitudinal, and vertical guidance necessary for a landing. "Instrument meteorological conditions (IMC)" means meteorological conditions expressed in terms of visibility, distance from cloud, and ceiling less than the minima specified for visual meteorological conditions. "Instrument runway" means a runway equipped with electronic and visual navigation aids and for which a straight-in (precision or non-precision) approach procedure has been approved or is planned. "Itinerant operations" means all aircraft arrivals and departures other than local operations. "Landing area" means any locality, either on land or water, including airports, heliports and STOL ports, which is used or intended to be used for the landing and takeoff or surface maneuvering of aircraft, whether or not facilities are provided for the shelter, servicing, or repair of aircraft, or for receiving or discharging of passengers or cargo. "Landing roll" means the distance from the point of touchdown to the point where the aircraft can be brought to a stop, or exit the runway. "Landside operations" means those parts of the airport designed to serve passengers including the terminal buildings, vehicular circular drive, and parking facilities. - CODE OF ORDINANCES Title 12 - STREETS, SIDEWALKS AND PUBLIC PLACES CHAPTER 12.32. - GEORGETOWN MUNICIPAL AIRPORT USE REGULATIONS ARTICLE I. GENERAL Georgetown, Texas, Code of Ordinances Page 6 "Land use plan" means on-airport land uses as developed by the airport sponsor under the master plan effort and off-airport land uses as developed by surrounding communities. "Large aircraft" means aircraft of more than 12,500 pounds maximum certificated takeoff weight. (FAR Part 1) "Lighted airport" means an airport where runway and associated obstruction lighting is available from sunset to sunrise or during periods of reduced visibility or on request of the pilot. "Line service" means the dispensing of aviation fuel, checking aircraft engine oil, adding aircraft engine oil, windshield cleaning, etc. "Local operations" means as it pertaining to air traffic operations, aircraft operating in the local traffic pattern or within sight of the tower; aircraft known to be departing for, or arriving from, flight in local practice areas located within a 20-mile radius of the control tower; aircraft executing simulated instrument approaches or low passes at the airport. "Local traffic" means aircraft operating in the local traffic pattern or within sight of the tower, or aircraft known to be departing for or arriving from flight in local practice areas, or aircraft executing simulated instrument approaches at the airport. "Marking" means on airports, a pattern of contrasting colors placed on the pavement, turf, or other usable surface by paint or other means to provide specific information to aircraft pilots and sometimes to operators of ground vehicles, on the movement areas. "National Plan of Integrated Airport Systems (NPIAS)" means the airport and Airway Improvement Act of 1982. The legislation called for identification of national airport system needs including development costs in the short and long run. "Night" means the time between the end of evening civil twilight and the beginning of morning civil twilight, as published in the American Air Almanac, converted to local time. "Noncommercial operator" means a person who does not offer or provide goods or services to the public for compensation. See Section H herein on noncommercial operators. "Nonprecision instrument runway" means a runway having an existing instrument approach procedure utilizing air navigation facilities with only horizontal guidance for which a straight-in or circling nonprecision instrument approach procedure has been approved. "Obstruction light" means a light, or group of lights, usually red, mounted on a surface structure or natural terrain to warn pilots of the presence of a flight hazard; either an incandescent lamp with a red globe or a strobe light. "Obstruction marking/lighting" means a distinctive marking and lighting to provide a uniform means for indicating the presence of obstructions. "Owner" means the owner identified on the title page of these standards. "Parking apron" means an apron intended to accommodate parked aircraft. "Person" means unless context clearly indicates otherwise, the "person" as used herein shall mean any natural person, estate, club, organization, firm, association (whether incorporated or not), partnership, corporation, or legal entity of any kind. "Precision approach path indicator (PAPI)" means a visual approach aid for pilots on final approach to a runway. The PAPI allows the pilot to determine if the aircraft above, below or on the glide slope. A combination of red and white lights are used. There are also other visual approach aids such as VASI (visual approach slope indicator) that provided sim ilar information. - CODE OF ORDINANCES Title 12 - STREETS, SIDEWALKS AND PUBLIC PLACES CHAPTER 12.32. - GEORGETOWN MUNICIPAL AIRPORT USE REGULATIONS ARTICLE I. GENERAL Georgetown, Texas, Code of Ordinances Page 7 "Preferred runway threshold marking" means markings so placed as to indicate the longitudinal limits of that portion of the runway usable for landing. "Public airport" means an airport for public use, publicly owned and under control of a public agency. "Public-use airport" means an airport, public or private, open to the public without prior permission and without restrictions within the physical capacities of available facilities. "Reliever airports" means a subset of general aviation airports which have the function of relieving congestion at primary commercial airports and providing more access for general aviation to the overall community. "Relocated threshold" means an area preceding the runway arrows unusable for takeoff or landing. "Restricted area" means an airport property designated for the safe operation of aircraft. See Section 4-29. "Runway" means a defined rectangular area on a land airport prepared for the landing and takeoff run of aircraft along its length. "Runway bearing" means the magnetic or true bearing of the runway centerline as measured from magnetic or true North. "Runway capacity" means the number of aircraft operations which can be accommodated by a runway without undue delay to aircraft. Undue delays occur when delays to departures average four minutes during the peak two-hour period of the day. "Runway direction number" means a whole number to the nearest one tenth of the magnetic bearing of the runway and measured in degrees clockwise from magnetic north. "Runway end identification lights (REIL)" means an airport lighting facility in the terminal area navigation system consisting of one flashing white high intensity light installed at each approach end corner of a runway and directed toward the approach zone, which enables the pilot to identify the threshold of a usable runway. "Runway length-landing" means the measured length form the threshold to the end of the runway. Cannot include runway safety area length. "Runway length-takeoff" means the measured length from where the takeoff is designated to begin to the end of the runway. "Runway lights" means lights having a prescribed angle of emission used to define the lateral limits of a runway. Runway light intensity may be controllable or preset, and are uniformly spaced at intervals of approximately 200 feet. "Runway markings" mean: A. Basic marking-markings on runways used for operations under visual flight rules, consisting of centerline marking and runway direction numbers, and if required, letters. B. Instrument marking-markings on runways served by non-visual navigation aids and intended for landings under instrument weather conditions, consisting of basic marking plus threshold marking. C. All-weather marking-markings on runways served b y non-visual precision approach aids and on runways having special operational requirements, consisting of instrument markings plus landing zone marking and side strips. "Runway orientation" means the magnetic bearing of a runway centerline. - CODE OF ORDINANCES Title 12 - STREETS, SIDEWALKS AND PUBLIC PLACES CHAPTER 12.32. - GEORGETOWN MUNICIPAL AIRPORT USE REGULATIONS ARTICLE I. GENERAL Georgetown, Texas, Code of Ordinances Page 8 "Runway protection zone" means an area at ground level whose perimeter conforms to the runway's innermost approach surface projected vertically. It begins at the end of the primary surface and it terminates directly below the point or points where the approach surface reaches a height of 50 feet above the elevation of the runway end. "Runway safety area" means cleared, drained, graded, and usually turfed areas abutting the edges of the usable runway and symmetrically located about the runway. It extends 1,000 feet × 500 feet beyond each runway end for runway 18-36, and 300 feet × 150 feet beyond the ends of runway 11-29. The width varies according to the type of runway. "Runway strength" means the structural capability of a runway to support aircraft of a designated gross weight for each of single-wheel, dual-wheel, and dual-tandem-wheel landing gear types. "Runway threshold marking" means markings placed at the beginning of a runway to indicate the beginning of that portion of the runway usable for landing. "Scheduled service" means airport transport service operated over routes based on published flight schedules, including extra sections and related non-revenue flights. "Secondary runway" means a runway which provides additional wind coverage or capacity to expedite traffic handling. "Segmented circle" means a basic marking device constructed around the airport's wind direction indicator to convey standard and non-standard traffic pattern information. "Shoulder" means, as pertaining to airports, an area adjacent to the edge of a paved surface so prepared to provide a transition between the pavement and the adjacent surface for aircraft running off the pavement, for drainage and sometimes for blast protection. "Single runway" means an airport having one runway. "Small aircraft" means aircraft of 12,500 pounds or less maximum certificated takeoff weight. (FAR Part 1) "Specialty fixed-base operator (SFBO)" means a person authorized to operate on the airport as a specialty fixed-base operator. See Section G on Com mercial Operator/Rights. "Straight-in approach—IFR" means an instrument approach wherein final approach is begun without first having executed a procedure turn, not necessarily completed with a straight-in landing or made to straight-in landing minimums. "Straight-in approach—VFR" means entry into the traffic pattern by interception of the extended runway centerline (final approach course) without executing any other portion of the traffic pattern. (See "traffic pattern"). "Taxilane" means a defined path in the aircraft parking area intended to provide taxiing aircraft access between the taxiways and the aircraft parking positions. "Taxiway" means a defined path, usually paved, over which aircraft can taxi from one part of an airport to another. "Taxiway safety area" means a cleared, drained, and graded area, symmetrically located about the extended taxiway centerline and adjacent to the end of the taxiway safety area. "Texas Council on Environmental Quality (TCEQ)" is the Texas state agency responsible for implementation and enforcement of state and federal environmental rules and regulations. "Terminal apron" means an area provided for parking and positioning of aircraft in the vicinity of the terminal building for loading and unloading. - CODE OF ORDINANCES Title 12 - STREETS, SIDEWALKS AND PUBLIC PLACES CHAPTER 12.32. - GEORGETOWN MUNICIPAL AIRPORT USE REGULATIONS ARTICLE I. GENERAL Georgetown, Texas, Code of Ordinances Page 9 "Terminal area" means the area used or intended to be used for such facilities as terminal, hangars, shops, and other service buildings; automobile parking, fixed base operations, and garages and vehicle service facilities used in connection with the airport; and entrance and service roads used by the public within the boundaries of the airport. "Texas Department of Transportation (TxDOT)" acts as an agent of the state and of each political subdivision of Texas for the purposes of applying for, receiving, and disbursing federal funds. TxDOT administers the Aviation Facilities Development and Financial Assistance Program through its Aviation Division. See also "National Plan of Integrated Airport Systems". "Terminal building" means a building or buildings designed to accommodate the enplaning and deplaning activities of flight crews and passengers. "T-hangar" means an aircraft hangar in which aircraft are parked alternately tail to tail, each in the T- shaped space left by the other row of aircraft or aircraft compartments. "Threshold" means the designated beginning of the runway that is available and suitable for the landing of airplanes. "Total operations" means all arrivals and departures performed by military, general aviation, and air carrier aircraft. "Traffic pattern" means the traffic flow that is prescribed for aircraft landing at, taxiing on, or taking off from an airport. The components of a typical traffic pattern are upwind leg, crosswind leg, downwind leg, base leg, and final approach: A. Upwind leg—A flight path parallel to the landing runway in the direction of landing. B. Crosswind leg—A flight path at right angles to the landing runway off its upwind end. C. Downwind leg—A flight path parallel to the landing runway in the direction opposite to landing. The downwind leg normally extends between the crosswind leg and the base leg. D. Base leg—A flight path at right angles to the landing runway off its approach end. The base leg normally extends from the downwind leg to the intersection of the extended runway centerline. E. Final approach—A flight path in the direction of landing along the extended runway centerline. The final approach normally extends from the base leg to the runway. An aircraft making a straight-in approach VFR is also considered to be on final approach. "Transitional surface" means a surface which extends outward and upward from the sides of the primary and approach surfaces normal to the runway centerline which identifies the height limitations on an object before it becomes an obstruction to air navigation. "UNICOM" means a non-government communication facility which may provide airport information at certain airports. Locations and frequencies of Unicom's are shown on aeronautical charts and publications. "VFR airport" means an airport without an authorized or planned instrument approach procedure; also, a former airport design category indicating an airport serving small aircraft only and not designed to satisfy the requirements of instrument landing operations. "Visual approach" means an approach wherein an aircraft on an IFR flight plan, operating in VFR conditions under the control of a radar facility and having an air traffic control authorization, may deviate from the prescribed instrument approach procedure and proceed to the airport of destination, served by an operational control tower, by visual reference to the surface. "Visual approach slope indicator (VASI)" means an airport lighting facility in the terminal area navigation system used primarily under VFR conditions. It provides vertical visual guidance to aircraft - CODE OF ORDINANCES Title 12 - STREETS, SIDEWALKS AND PUBLIC PLACES CHAPTER 12.32. - GEORGETOWN MUNICIPAL AIRPORT USE REGULATIONS ARTICLE I. GENERAL Georgetown, Texas, Code of Ordinances Page 10 during approach and landing by radiating a directional pattern of high intensity red and white focused light beams which indicate to the pilot that he is "on path" if he sees red/white, "above path" if white/white, and "below path" if red/red. "Visual flight rules (VFR)" means rules that govern the procedures for conducting flight under visual conditions. (FAR Part 91) "Visual runway" means a runway intended solely for the operation of aircraft using visual approach procedures, with no straight-in instrument approach procedure and no instrument designation indicated on an FAA-approved airport layout plan, a military service approved military airport layout plan, or b y a planning document submitted to the FAA by competent authority. (FAR Part 77) "Wake vortex" means a phenomenon resulting from the passage of an aircraft through the atmosphere. It is an aerodynamic disturbance that originates at the wingtips and trails in corkscrew fashion behind the aircraft. When used by ATC it includes vortices, thrust stream turbulence, jet wash, propeller wash, and rotor wash. "Wind cone" means a free-rotating fabric truncated cone which when subjected to air movement indicates wind direction and wind force. "Wind rose" means a diagram for a given location showing relative frequency and velocity of wind from all compass directions. (Ord. No. 2005-74, § 2) Sec. 12.32.020. General conditions. A. Article to contain rules and regulations for airport. The rules and regulations contained in this article shall be obtained and be observed in the use, operation, and conduct of the Georgetown Municipal Airport. B. Federal Aviation Administration rules adopted. Federal Aviation Administration air traffic rules for observance by aircraft operated anywhere in the United States, and presently or hereafter effective are incorporated here. C. Liability for damage to airport. Any person, corporate or individual, and the owner of any aircraft causing damage of any kind to said airport, whether through violation of any of these rules or through any act of negligence, shall be liable therefore, in and to, said City of Georgetown. D. Authority. These rules and regulations are promulgated and im plemented by the City of Georgetown for the use, operation, and conduct of the Georgetown Municipal Airport pursuant to the powers and duties of the City of Georgetown, Texas, a home rule municipal corporation, and applicable state and federal laws. E. Applicability. These rules and regulations apply to all users of the Georgetown Municipal Airport. F. Knowledge of rules implied; copies of article available. By publication of these rules and regulations, as required by law, all users of the Georgetown Municipal Airport will be deemed to have knowledge of its contents. The airport manager shall have copies of these rules and regulations available at all times in the airport manager's office. G. Maintenance, update, and distribution of rules and regulations document. 1. Regulations document is kept current and will submit proposed revisions to the airport advisory board and City Council annually, or more often dependent upon the urgency of the subject matter to be revised. The airport advisory Board will make recommendation to the City Council as set out in the City of Georgetown Code of Ordinances. - CODE OF ORDINANCES Title 12 - STREETS, SIDEWALKS AND PUBLIC PLACES CHAPTER 12.32. - GEORGETOWN MUNICIPAL AIRPORT USE REGULATIONS ARTICLE I. GENERAL Georgetown, Texas, Code of Ordinances Page 11 2. Each time a revision is made to the rules and regulations, the date of the adoption of the revision will be reflected on a master copy of the document to be kept in the office of the airport manager. 3. Distribution. A copy of the most current publication of the rules and regulations will be provided to each new tenant upon the signing of a lease. Tenants renewing leases will also be provided with a copy of the most current publication. A copy will also be prominently displayed in the airport terminal building. Copies will be made available upon request at the City's rate for reproduction of printed material. 4. The following parties will be provided with a copy of the revised document after adoption and issuance of it. Distribution list: Manager of each fixed base operation (FBO) City Secretary, City of Georgetown Members of the Airport Advisory Board All Airport Leaseholders, and Airport Tenants. (Ord. No. 2005-74, § 2) Sec. 12.32.030. Conflict of rules. When there is conflict between these and the Federal Aviation Administration traffic rules, the Federal Aviation Administration rules prevail. (Ord. No. 2005-74, § 2) Sec. 12.32.040. Security. All users of the Georgetown Municipal Airport shall be aware of the municipal airport security awareness program, and shall follow these security procedures. Copies of the Municipal Airport Security Awareness Program guidelines are available in the terminal building. (Ord. No. 2005-74, § 2) Sec. 12.32.050. Use of airport restricted. No person, firm, association, corporation, or entity, incorporated or otherwise, shall use the airport for the carrying on of commercial activities unless approved by written approval of the City Council or its duly authorized agent. (Ord. No. 2005-74, § 2) Sec. 12.32.060. Fire regulations. A. Every person using the airport or its facilities, in any manner, shall exercise reasonable care and caution to prevent fire. B. Aircraft shall not be fueled with the engine running. C. Smoking or any open flame is prohibited within 50 feet of any aircraft, fuel truck, or fuel storage tank. - CODE OF ORDINANCES Title 12 - STREETS, SIDEWALKS AND PUBLIC PLACES CHAPTER 12.32. - GEORGETOWN MUNICIPAL AIRPORT USE REGULATIONS ARTICLE I. GENERAL Georgetown, Texas, Code of Ordinances Page 12 D. Compressed or inflammable gas, not ordinarily used for aviation purposes, shall not be kept or stored upon the airport, except in places designated by the airport manager. E. No flammable substances shall be used inside a hangar or other building without ample ventilation. F. No person shall smoke, or otherwise ignite a match or lighter for the purpose of smoking in any building, offices, waiting rooms, or buildings where specifically prohibited by City ordinance. G. Hangar entrances shall be kept clear at all times. H. The floors in all buildings shall be kept clean and free from oil. Volatile, flammable substances shall NOT be used for cleaning floors. I. Where aircraft fueling is performed by a fuel truck, an adequate number of suitable grounding connections shall be provided on the apron or servicing ramp. J. At least two 20-pound portable fire extinguishers shall be accessible within 50 feet of the fuel pumps where open hose discharge is not more than 200 gallons per minute at that pump. K. All aviation fuel nozzles will have "dead man" controls that will shut off the fuel flow when the nozzle hand control is released. Automatic fuel cut-off nozzles may not be substituted for "dead man" controls for fueling. L. At least one fire extinguisher with a Class 2A, 10BC, rating shall be installed in each hangar to comply with the City Code. Extinguishers shall be mounted not less than five inches from the floor of the hangar, and not more than five feet from the hangar floor. It shall be the tenant's responsibility to supply and maintain said fire extinguisher. Fire extinguishers shall be inspected and tagged by an authorized agency yearly. M. The City has the right to inspect all facilities to ensure that fire extinguishers are properly mounted and maintained. (Ord. No. 2005-74, § 2) Sec. 12.32.070. Penalty for violation. A. A person who violates this Chapter or willfully obstructs or prevents compliance with this Chapter shall commit an offense punishable as provided in Section 1.08.010. Each day a violation continues is a separate offense. B. In addition to the penalty provided in subsection A., the airport manager may deny use of the airport to a person who: 1. Violates or otherwise does not comply with this chapter; or 2. Commits or is about to commit a breach of the peace. C. A person commits an offense if the person remains on airport property after receiving notice from a police officer or the airport manager to leave the property. (Ord. No. 2005-74, § 2) Sec. 12.32.080. Adoption of minimum standards for commercial and non-commercial operators. The "Minimum Standards for Commercial and Non-Commercial Operators at Georgetown Municipal Airport," ("Minimum Standards") dated May 13, 2005 are hereby adopted by reference for all purposes as - CODE OF ORDINANCES Title 12 - STREETS, SIDEWALKS AND PUBLIC PLACES CHAPTER 12.32. - GEORGETOWN MUNICIPAL AIRPORT USE REGULATIONS ARTICLE I. GENERAL Georgetown, Texas, Code of Ordinances Page 13 if set forth in full. The Minimum Standards may be amended from time to time by the airport director, following public notice of the intent to amend and a 30-day public comment period. (Ord. No. 2005-74, § 2) Sec. 12.32.090. Control of debris, foreign objects, glass. A. No glass bottles may be used on or in proximity of an aircraft operations area, except within private hangars or other leased premises. B. All users of Georgetown Municipal Airport shall endeavor to keep all aircraft operations area's clear of glass, debris and foreign objects so as to avoid or reduce possible damage to aircraft. Users are encouraged to pick up loose property, and dispose of such material, or report the presence of such material to the airport manger's office. (Ord. No. 2005-74, § 2) Sec. 12.32.100. Nonliability of City. Obedience to rules required: All persons entering the Georgetown Municipal Airport, or using the Georgetown Municipal Airport for any purpose, shall do so at their own risk, and shall hold the City of Georgetown harmless for and on account of any injury or damage to person or property suffered thereby. Such person shall be bound by and obey all the rules and regulations concerning and pertaining to said airport. (Ord. No. 2005-74, § 2) Sec. 12.32.110. Safeguard of persons and property. The airport manager shall at all times have authority to take such action as may be required to safeguard any person, aircraft, equipment or property at the airport. (Ord. No. 2005-74, § 2) Sec. 12.32.120. Surreptitious activities. All suspicious and unauthorized activities shall be reported immediately to the airport manager, police, or DPS. (Ord. No. 2005-74, § 2) Sec. 12.32.130. Vehicular traffic. All vehicular traffic shall be confined to the roads, streets, avenues and alleys provided on the grounds for that purpose, and shall not be operated at a speed in excess of 20 miles per hour, except as otherwise posted on the main entrance road. (Ord. No. 2005-74, § 2) - CODE OF ORDINANCES Title 12 - STREETS, SIDEWALKS AND PUBLIC PLACES CHAPTER 12.32. - GEORGETOWN MUNICIPAL AIRPORT USE REGULATIONS ARTICLE I. GENERAL Georgetown, Texas, Code of Ordinances Page 14 Sec. 12.32.140. Restricted area. A. All airport property is a restricted area, with the exception of the main access road and terminal, and terminal building. B. Persons who may enter restricted area. No person shall go into the designated restricted area unless they have permission of the airport manager, hold a current license or lease with the City of Georgetown for a facility or is an invited visitor of such a person. Employees or invited visitors are the responsibility of their sponsor for compliance with all airport rules and regulations. (Ord. No. 2005-74, § 2) Sec. 12.32.150. Unauthorized signs and structures. No signs, equipment, portable buildings, house trailers, poles, or towers of any kind may be erected, installed or relocated on the airport property without specific authorization of the airport manager. All signs must comply with all specific City ordinances and regulations. The proposed owner of a sign must have appropriate approval of other City departments or boards and commissions where required. (Ord. No. 2005-74, § 2) Sec. 12.32.160. Registration of persons and aircraft. All aircraft based at the Georgetown Municipal Airport shall be registered by the owner(s) of the aircraft at the office of the airport manager with either a properly executed lease agreement with the City for a hangar space or a tiedown space, or a properly executed airport tenant agreement if the aircraft occupies space subleased or provided, with or without a fee or charge, by a primary airport ground or facilities lessee. It shall be the responsibility of the primary lessee to provide the necessary information for the proper execution of the airport tenant agreement. (Ord. No. 2005-74, § 2) Sec. 12.32.170. Reporting damage to airport equipment and or facilities. Any person damaging any airport equipment and or facilities by operation of an aircraft or otherwise shall immediately report such damage to the airport manager. (Ord. No. 2005-74, § 2) Sec. 12.32.180. Use of another's property. Unless authorized by the owner, the use of any aircraft, parts, equipment, accessories or tools of another, situated on said airport, is forbidden, and no person shall enter, climb upon, or in any way tamper with, any aircraft not owned by that person unless permission has been granted by the owner or the person is accompanied by the owner. (Ord. No. 2005-74, § 2) - CODE OF ORDINANCES Title 12 - STREETS, SIDEWALKS AND PUBLIC PLACES CHAPTER 12.32. - GEORGETOWN MUNICIPAL AIRPORT USE REGULATIONS ARTICLE I. GENERAL Georgetown, Texas, Code of Ordinances Page 15 Sec. 12.32.190. Authority of airport manager to suspend or restrict operations. The airport manager may suspend or restrict any or all operations whenever such action is deemed necessary in the interest of safety and will provide notice of such action as is reasonable and necessary. (Ord. No. 2005-74, § 2) Sec. 12.32.200. Aircraft washing. Aircraft may only be washed at the airport wash rack to comply with the Georgetown Municipal Airport's Storm Water Pollution Prevention Plan (SW PPP), except those aircraft washed on the ramps of FBO's that are co-permittees with the City of Georgetown. (Ord. No. 2005-74, § 2) Sec. 12.32.210. Vehicles in aircraft operating areas. No vehicle may proceed on any area defined as an aircraft movement area (see appendix I) unless in direct radio contact with Georgetown Tower, and having received proper authorization. Georgetown Tower may also provide information related to aircraft and/or vehicle movement on and/or in the loading ramp or parking areas. This information is advisory in nature and does not imply control responsibility. Airport vehicles should find alternate routes to keep them off the runways and taxiways as much as possible. Personnel unfamiliar with the airport requesting to go out on the airport must be escorted by the Airport Manager or his representative. All vehicles unable to communicate with the tower shall be escorted by a vehicle capable of communicating with the tower. (Ord. No. 2013-05, § 2; Ord. No. 2008-38, § 2; Ord. No. 2005-74, § 2) Editor's note— Appendix I referred to in this section is not set out herein, but is on file in the offices of the city. Sec. 12.32.220. Lien for charges. A. To enforce the payment of any charge made for repairs, improvements, storage or care of any personal property, made or furnished by the City of Georgetown or its agents, in connection with the operation of said Georgetown Municipal Airport, the City of Georgetown shall have a lien upon such personal property, which shall be enforceable as provided by law. B. To enforce the payment of such charge, the airport manager may retain possession of such personal property until all reasonable, customary and usual compensation shall have been paid in full. (Ord. No. 2005-74, § 2) DRAFT Georgetown Airport Fuel Policy Page 1 of 3 May 2, 2014 GEORGETOWN AIRPORT FUEL POLICY AND PROCEDURES To ensure long-term financial sustainability of the Georgetown Airport and its customers, a fuel payment policy is necessary. The primary goals of such policy are the management of credit risk and the maintenance of a steady income stream without undue variation. Accordingly, the City of Georgetown adopts the policies and procedures set forth below: PAYMENT WITHIN SEVEN DAYS OF STATEMENT Customers must pay for fuel within seven calendar days of the weekly statement. TBD language for holiday circumstances? WEEKLY STATEMENTS · Each weekly statement will include invoices and payments during the last seven days. Payment is expected in full within seven calendar days from the date of the statement. To clarify, a Friday statement would entail expected payment by the following Thursday’s end of day. · Please note if the office is closed due to a holiday or unique circumstance, then payment and /or statements will be processed the following business day. · Payments can be made to the Georgetown Airport. The Airport Manager, located at 500 Terminal Dr., Georgetown, Texas, accepts such payments each day. Payments can be mailed to P.O. Box 409, Georgetown, Texas 78627-0409 and online payments can be made 24 hours/day (FEES and DATE TBD). · The forms of acceptable payments include cash, check, and online payment options (Date TBD), for customers with approved credit standing. Past due accounts become a credit risk. Collection procedures are described below. · Wholesale customers are those that purchase on account higher volumes of fuel into their trucks. They are provided weekly statements. Current wholesale customers are: Aero Centex, Century Turbine, Gantt Aviation, and Longhorn Jet Center. · Wholesale customers are required to post a cash security deposit in the amount equal to twice the average fuel purchase per week, in no event to be less than $10,000. · Pre-paid customers must maintain a credit balance on account. These customers all have pro key accounts and are billed weekly. The current prepaid customers are: Austin Helicopter Training, Awesome Aviation, B&G Aviation, Genesis, Ican Aviation, Longhorn Jet Center and Pilots Choice. The suggested credit balance on account should be $1000 minimum and the flight schools credit balance should be based on average historical revenues to determine a credit DRAFT Georgetown Airport Fuel Policy Page 2 of 3 May 2, 2014 suggestion on account-TBD. In addition a suggestion of a 4% minimum charge should be included if not already in the profit margin to cover processing fees? FUEL NONPAYMENT PENALITIES and PROCEDURES Once an account is past due, accountant adds late fee penalties to the statement and updates the ledger account balances. (LATE FEES UP TO 10% TBD) If a NSF notification is received regarding payment, the accountant will consider the account as late and be red flagged as such. The following procedures will take place along with an NSF charge to the customer of (5% of balance along with any NSF bank charge $30 TBD). If a NSF notification is received regarding payment, the account will be charged a NSF bank fee of $30.00 and the account will be placed on cash/cashiers check only for 12 months from the date of the NSF notification. If a second NSF notification is received on the same account, the account will be placed permanently on cash/cashiers check only 7 DAY PROCEDURES · If payment is not received by the 7th day, the account is delinquent and late fees applied. % TBD · Check payment history: o On the first failure to pay, the account will be flagged as nonpayment #1 and the accountant will notify the airport manager. The airport manager will provide a delinquent notification letter #1 to the customer. o On a second occurrence of nonpayment/late status, account is flagged probation and cash/cashier’s check is required. Airport manager provides delinquent notification letter #2 to the customer. · Send weekly statement. 14 DAY PROCEDURES · Cash/cashier’s check on balance required. (Probation Period TBD) · The airport will not provide additional fuel to wholesale purchasers until the past due account is paid. The prepaid accounts will not be allowed to purchase additional fuel until a positive balance is deposited into the account. · Required bond to be used and FBO must repost additional bond. In addition, the required bond amount will be reevaluated to determine if the average weekly use has changed. · Late fees TBD. · Airport manager sends delinquent notification letter #2. · Accountant to compare lease and utility payment history and provide information to manager. · Send weekly statements and update reports/flagged account. 21 DAYS PROCEDURES · Weekly statement. · Notify legal and finance of collection issues. · The airport will not provide additional fuel until the past due account and bond is replenished. DRAFT Georgetown Airport Fuel Policy Page 3 of 3 May 2, 2014 28 DAYS++ EOM PROCEDURES · Weekly /EOM statement. · Airport accountant EOM report includes the delinquent account balance status of any outstanding balances 7, 14, 21, 28+++, 30 days etc. · The airport will not provide additional fuel until the past due account is paid and bond replenished. · Airport accountant provides credit history report of accounts that are in a “curing” period of mending account. This report provides information on an account that has had a poor payment history and is currently showing good payment status but is still on probation of cash only. Legal and finance to review the release of status to “good standing” TBD. Exceptions and Variances Exceptions or variances to this Fuel Policy may only be granted by with the written approval of the General Manager of Utilities. YES NO YES NO YES NO YES NO SEND WEEKLY STATEMENTS DUE 7 DAYS PAYMENT RECEIVED? PAYMENT RECEIVED? ACCT HISTORY: IS THIS 1ST NOTICE? POST & SEND WEEKLY STATEMENT AIRPORTFUEL PAYMENT/BILLING PROCESS @14 CONSECTIVE DAYS: IMPLEMENT PROCEDURES: 1. CASH/CASHIER CHECK ON BALANCE (Probation Period TBD) 2. FUEL CUT OFF UNTIL PAID 3. REQUIRED BOND USED & REPOST IF NEEDED 4. LATE FEES-TBD 5. AIRPORT MGR NOTIFCATION LETTER 6. COMPARE LEASE & UTILITY PAYMENT HISTORY 7. SEND WEEKLY STATEMENT, UPDATE REPORTS POST & SEND WEEKLY STATEMENT @7 DAYS : 1. CHECK HISTORY 2. DELINQUENT NOTICE LETTER 3. SEND WEEKLY STATEMENT 4. ACCOUNT NOTED NON PAYMENT/LATE FEES TBD @21 CONSECTIVE DAYS: 1. SEND WEEKLY STATEMENT 2. NOTIFY LEGAL & FINANCE COLLECTION ISSUES POST & SEND WEEKLY STATEMENT 1. NOTE ACCOUNT 2. AIRPORT MGR SENDS 7 DAY LETTER @2 OR MORE NOTICES: 1. ALL PAYMENTS CASH/CASHIER CHECK ONLY (Probation Period TBD) 2. AIRPORT MGR LETTER NOTIFCATION YES NO PAYMENT RECEIVED? 28 DAYS ++ CONSECTIVE DAYS 1. WEEKLY STATEMENT 2. PRIOR 21 DAY PROCEDURES APPLICABLE POST & SEND WEEKLY STATEMENT PAYMENT RECEIVED? AIRPORT ACCT EOM REPORTS INCLUDES DELINQUENT ACCOUNT BALANCE TO DIRECTOR, CITY MGR, ACCOUNTING, AIRPORT MGR AIRPORT ACCT PROVIDES A CREDIT HISTORY REPORT: THE STATUS OF "CURING" PERIOD ON PROBATION ACCOUNTS IN CASH ONLY PAYMENT REQUIREMENT FOR LEGAL & FINANCE TO RELEASE STATUS TBD END (repeats each month) START IF CURRENT START HERE IF DELINQUENT FOLLOW APPLICABLE TIME LINE PROCEDURES City of Georgetown, Texas SUBJECT: Consideration and possible recommendation to award a Construction Contract to G Carter Construction Co., of Cedar Park, Texas, for the construction of the Shell Road at Bellaire Drive/Westbury Lane Signal Improvements Project in the amount of $207,110.00. – Bill Dryden, P.E., Transportation Engineer and Edward G. Polasek, AICP, Transportation Services Director. ITEM SUMMARY: The City of Georgetown engaged the firm of Kimley-Horn, Inc., for professional services to conduct a traffic signal warrant study for the intersection of Shell Road at Bellaire Drive/Westbury Lane. The results of that analysis determined that a traffic signal was warranted, meeting three out of the five applicable warrants required by the Texas Manual on Uniform Traffic Control Devices. The results of the study were presented to GTAB and Council in September 2013. Subsequently, the City engaged the firm of Brown and Gay Engineers, Inc. (B&G), of Austin, TX, for professional services for developing construction Plans, Specifications and Estimate (PS&E). The PS&E was completed with an Engineer's estimate of probable construction costs of $173,000 based upon similar projects. The project was publicly advertised and sealed bids were received on April 21, 2014, from two (2) bidders. The lowest responsive bid for the construction of the Shell Road at Bellaire Drive/Westbury Lane Signal Improvements Project was received from G Carter Construction Co. (G Carter), of Cedar Park, Texas, in the amount of $207,110.00. This bid is approximately 20% above the Engineer's estimate and can be primarily attributed to the compressed construction schedule of having the traffic signal operational two weeks before the beginning of the fall term for Georgetown School District. G Carter has previously constructed signal improvements within the City of Georgetown, both City and privately financed. The Engineer has checked G Carter's references and recommends award of a construction contract to G Carter Construction Co., of Cedar Park, Texas, for the construction of the Shell Road at Bellaire Drive/Westbury Lane Signal Improvements Project in the amount of $207,110.00. Due to the compressed schedule, the construction contract for this project is being forwarded concurrently to Council for action. GTAB's recommendation will be presented to Council at its regular meeting on May 13th. STAFF RECOMMENDATION: Staff concurs with the Engineer and recommends award of a construction contract to G Carter Construction Co., of Cedar Park, Texas, for the construction of the Shell Road at Bellaire Drive/Westbury Lane Signal Improvements Project in the amount of $207,110.00. FINANCIAL IMPACT: Attached is the Financial Analysis Worksheet for project construction. SUBMITTED BY: Bill Dryden, P.E., Transportation Engineer ATTACHMENTS: Description Type Financial Worksheet Exhibit Engineer’s Letter of Recommendation Exhibit Bid Tabulation Exhibit Project Number DATE: PROJECT NAME: 1DA 4/25/2014 Division/Department:Director Approval EGP 4/25/14 Prepared By: Bill Dryden Trans. Eng'r Finance Approval La'Ke 4/25/14 TOTAL ANNUAL BUDGET 250,000.00 (Current year only) Actual Cost Agenda Total Spent Encumbrance Item & Encumbered % Annual (A) before agenda item (B)(A + B) Budget Consulting 35,802.00 35,802.00 14% Right of Way 0.00 0% Construction 207,110.00 207,110.00 83% Other Costs (CMT Future Bdgt)5,000.00 5,000.00 2% Total Current Year Costs 40,802.00 207,110.00 247,912.00 Approved GENERAL LEDGER ACCOUNT NUMBER CY Budget 120-9-0880-90-046 250,000.00 Total Budget 250,000.00 TOTAL PROJECT BUDGET 250,000.00 (includes all previous yrs) Prior Years Current Year Total Project % Total Spent/Encumbered Costs Costs Budget Consulting 0.00 35,802.00 35,802.00 14% Right of Way 0.00 0.00 0.00 0% Construction 0.00 207,110.00 207,110.00 83% Other Costs 0.00 0.00 0.00 0% Total Project Costs 0.00 242,912.00 242,912.00 Transportation Services CIP- Budgetary and Financial Analysis Worksheet Comments: Construction Material Testing form to follow ($5,000.00); one-half of the project to be funded by GISD Shell Road @ Bellaire/Westbury Signal Improvements Shell Rd Signal CONSTRUCTION BID TABULATION City of Georgetown Traffic Signal Construction ‐ Shell Road at Bellaire Dr/Westbury Ln 1 Insurance Bonds and Move-In Related Expenses not to exceed 5% of the Total Bid 1LS 9,500.00$ 9,500.00$ 20,000.00$ 20,000.00$ 0416- 2031 Furnish and Install Drill Shaft (Traffic Signal Pole) (30") 12 LF 200.00$ 2,400.00$ 350.00$ 4,200.00$ 0416- 2032 Furnish and Install Drill Shaft (Traffic Signal Pole) (36") 42 LF 240.00$ 10,080.00$ 400.00$ 16,800.00$ 0432- 2001 Furnish and Install Riprap (Concrete)(4 inch) 6 CY 750.00$ 4,500.00$ 400.00$ 2,400.00$ 0502- 2001 Barricades, Signs, and Traffic Handling 3 MO 2,500.00$ 7,500.00$ 921.00$ 2,763.00$ 0529- 2005 Furnish and Install Concrete Curb (Mono) (TY I) 15 LF 45.00$ 675.00$ 120.00$ 1,800.00$ 0531- 2010 Furnish and Install Curb Ramps (TY 7) 1 EA 2,100.00$ 2,100.00$ 2,500.00$ 2,500.00$ 0531- 2015 Furnish and Install Concrete Sidewalks (4") 27 SY 135.00$ 3,645.00$ 135.00$ 3,645.00$ 0618- 2018 Furnish and Install Conduit (PVC) (SCHD 40) (2") 380 LF 9.00$ 3,420.00$ 14.00$ 5,320.00$ 0618- 2019 Furnish and Install Conduit (PVC) (SCHD 40) (2") (BORE) 305 LF 21.00$ 6,405.00$ 28.00$ 8,540.00$ 0618- 2022 Furnish and Install Conduit (PVC) (SCHD 40) (3") 450 LF 12.75$ 5,737.50$ 20.00$ 9,000.00$ 0618- 2023 Furnish and Install Conduit (PVC) (SCHD 40) (3") (BORE) 610 LF 25.00$ 15,250.00$ 34.00$ 20,740.00$ 0620- 2009 Furnish and Install Electrical Conductor (No. 6) Bare 55 LF 1.75$ 96.25$ 2.00$ 110.00$ 0620- 2010 Furnish and Install Electrical Conductor (No. 6) Insulated 30 LF 2.00$ 60.00$ 3.00$ 90.00$ 0620- 2011 Furnish and Install Electrical Conductor (No. 8) Bare 1695 LF 1.20$ 2,034.00$ 1.00$ 1,695.00$ 0620- 2012 Furnish and Install Electrical Conductor (No. 8) Insulated 880 LF 1.30$ 1,144.00$ 1.30$ 1,144.00$ 0621- 2002 Furnish and Install Tray Cable (3 Conductor) (12 AWG) 800 LF 2.50$ 2,000.00$ 3.00$ 2,400.00$ ITEM NO. ESTIMATED QUANTITY UNITITEM DESCRIPTION & PRICE IN WORDS UNIT COST BID No. 1: G. Carter Construction Co. Inc. BID No. 2: Austin Traffic Signal Construction Co. Inc. UNIT COST TOTAL COSTTOTAL COST Sheet 1 of 4 BID TABULATION City of Georgetown Traffic Signal Construction ‐ Shell Road at Bellaire Dr/Westbury Ln ITEM NO. ESTIMATED QUANTITY UNITITEM DESCRIPTION & PRICE IN WORDS UNIT COST BID No. 1: G. Carter Construction Co. Inc. BID No. 2: Austin Traffic Signal Construction Co. Inc. UNIT COST TOTAL COSTTOTAL COST 0624- 2004 Furnish and Install Ground Box TY 2 (243636) w/Apron 1 EA 3,250.00$ 3,250.00$ 3,500.00$ 3,500.00$ 0624- 2014 Furnish and Install Ground Box TY D (162922) w/Apron 6 EA 825.00$ 4,950.00$ 995.00$ 5,970.00$ 0628- 2317 Furnish and Install Electrical Service TY D 120/240 060 (NS)AL(E)SP(U) 1EA 5,200.00$ 5,200.00$ 4,000.00$ 4,000.00$ 0636- 2001 Furnish and Install Aluminum Signs (TY A) 18 SF 25.00$ 450.00$ 31.00$ 558.00$ 0644- 2060 Remove Small Roadside Sign Support & Assembly 3 EA 200.00$ 600.00$ 50.00$ 150.00$ 0666- 2012 Furnish and Install Reflective Pavement Markings TY I (W) 4" (Solid)(100MIL) 20 LF 2.00$ 40.00$ 1.76$ 35.20$ 0666- 2036 Furnish and Install Reflective Pavement Markings TY I (W) 8" (Solid)(100MIL) 55 LF 3.50$ 192.50$ 3.47$ 190.85$ 0666- 2042 Furnish and Install Reflective Pavement Markings TY I (W) 12"(Solid)(100MIL) 195 LF 7.50$ 1,462.50$ 6.99$ 1,363.05$ 0666- 2048 Furnish and Install Reflective Pavement Markings TY I (W) 24"(Solid)(100MIL) 195 LF 13.00$ 2,535.00$ 11.17$ 2,178.15$ 0666- 2111 Furnish and Install Reflective Pavement Markings TY I (Y) 4" (Solid)(100MIL) 50 LF 2.00$ 100.00$ 1.76$ 88.00$ 0666- 2189 Furnish and Install Pavement Sealer 4" 70 LF 1.00$ 70.00$ 0.66$ 46.20$ 0666- 2191 Furnish and Install Pavement Sealer 8" 55 LF 1.60$ 88.00$ 1.16$ 63.80$ 0666- 2193 Furnish and Install Pavement Sealer 12" 195 LF 3.00$ 585.00$ 2.15$ 419.25$ 0666- 2195 Furnish and Install Pavement Sealer 24" 195 LF 5.00$ 975.00$ 3.47$ 676.65$ 0677- 2001 Eliminate Existing Pavement Markings & Markers (4") 45 LF 3.50$ 157.50$ 2.75$ 123.75$ 0677- 2003 Eliminate Existing Pavement Markings & Markers (8") 20 LF 6.00$ 120.00$ 4.68$ 93.60$ 0677- 2007 Eliminate Existing Pavement Markings & Markers (24") 30 LF 11.00$ 330.00$ 8.91$ 267.30$ Sheet 2 of 4 BID TABULATION City of Georgetown Traffic Signal Construction ‐ Shell Road at Bellaire Dr/Westbury Ln ITEM NO. ESTIMATED QUANTITY UNITITEM DESCRIPTION & PRICE IN WORDS UNIT COST BID No. 1: G. Carter Construction Co. Inc. BID No. 2: Austin Traffic Signal Construction Co. Inc. UNIT COST TOTAL COSTTOTAL COST 0678- 2001 Furnish Pavement Surface Preparation for Markings (4") 70 LF 0.50$ 35.00$ 0.01$ 0.70$ 0678- 2003 Furnish Pavement Surface Preparation for Markings (8") 55 LF 0.50$ 27.50$ 0.02$ 1.10$ 0678- 2004 Furnish Pavement Surface Preparation for Markings (12") 195 LF 0.50$ 97.50$ 0.03$ 5.85$ 0678- 2006 Furnish Pavement Surface Preparation for Markings (24") 195 LF 0.50$ 97.50$ 0.06$ 11.70$ 0680- 2002 Installation of Highway Traffic Signal (Isolated) 1 EA 5,000.00$ 5,000.00$ 3,200.00$ 3,200.00$ 0682- 2001 Furnish and Install Back Plate (12") (3 Section) 12 EA 100.00$ 1,200.00$ 42.00$ 504.00$ 0682- 2022 Furnish and Install Vehicle Signal Section (12") LED (Green Arrow) 2EA 250.00$ 500.00$ 198.00$ 396.00$ 0682- 2023 Furnish and Install Vehicle Signal Section (12") LED (Green) 10 EA 250.00$ 2,500.00$ 181.00$ 1,810.00$ 0682- 2024 Furnish and Install Vehicle Signal Section (12") LED (Yellow Arrow) 2EA 250.00$ 500.00$ 181.00$ 362.00$ 0682- 2025 Furnish and Install Vehicle Signal Section (12") LED (Yellow) 14 EA 250.00$ 3,500.00$ 204.00$ 2,856.00$ 0682- 2026 Furnish and Install Vehicle Signal Section (12") LED (Red Arrow) 2 EA 250.00$ 500.00$ 188.00$ 376.00$ 0682- 2027 Furnish and Install Vehicle Signal Section (12") LED (Red) 10 EA 250.00$ 2,500.00$ 182.00$ 1,820.00$ 0682- 2028 Furnish and Install Back Plate (12 IN) (1 Section) 4 EA 65.00$ 260.00$ 33.00$ 132.00$ 0682- 2066 Furnish and Install Pedestrian Signal Section (12 IN) LED (Countdown) 4EA 675.00$ 2,700.00$ 442.00$ 1,768.00$ 0684- 2029 Furnish and Install Traffic Signal Cable (TY A) (14 AWG) ( 3 Conductor) 780 LF 1.40$ 1,092.00$ 1.60$ 1,248.00$ 0684- 2031 Furnish and Install Traffic Signal Cable (TY A) (14 AWG) ( 5 Conductor) 2070 LF 1.65$ 3,415.50$ 1.70$ 3,519.00$ 0684- 2033 Furnish and Install Traffic Signal Cable (TY A) (14 AWG) ( 7 Conductor) 830 LF 1.80$ 1,494.00$ 1.90$ 1,577.00$ Sheet 3 of 4 BID TABULATION City of Georgetown Traffic Signal Construction ‐ Shell Road at Bellaire Dr/Westbury Ln ITEM NO. ESTIMATED QUANTITY UNITITEM DESCRIPTION & PRICE IN WORDS UNIT COST BID No. 1: G. Carter Construction Co. Inc. BID No. 2: Austin Traffic Signal Construction Co. Inc. UNIT COST TOTAL COSTTOTAL COST 0684- 2080 Furnish and Install Traffic Signal Cable (TY C) (14 AWG) ( 2 Conductor) 675 LF 1.25$ 843.75$ 1.50$ 1,012.50$ 0685- 2004 Furnish and Install Solar Powered Roadside Flashing Beacon Assembly 2EA 5,200.00$ 10,400.00$ 5,000.00$ 10,000.00$ 0686- 2290 Install Traffic Signal Pole and Mast Arm (INSTALL ONLY) 4 EA 2,850.00$ 11,400.00$ 725.00$ 2,900.00$ 0687- 2001 Furnish and Install Pedestal Pole Assembly 4 EA 1,900.00$ 7,600.00$ 3,400.00$ 13,600.00$ 6266- 2001 Furnish and Install VIVDS Processor System 1 EA 9,500.00$ 9,500.00$ 7,700.00$ 7,700.00$ 6266- 2002 Furnish and Install VIVDS Camera Assembly 6 EA 1,500.00$ 9,000.00$ 1,200.00$ 7,200.00$ 6266- 2003 Furnish and Install VIVDS Set-Up System 1 EA 950.00$ 950.00$ 250.00$ 250.00$ 6266- 2005 Furnish and Install VIVDS Communication Cable (Coaxial) 1405 LF 3.00$ 4,215.00$ 5.00$ 7,025.00$ 8835- 2001 Furnish and Install Accessible Pedestrian Signal Units 4 EA 1,500.00$ 6,000.00$ 1,200.00$ 4,800.00$ 8889- 2003 Furnish and Install Luminaire (250 Watt Equivalent LED) 2 EA 950.00$ 1,900.00$ 800.00$ 1,600.00$ 0001- 0001 Furnish and Install Edge-Lit Internally Lighted Street Name Sign (LED)(6 FT Single Sided) 2EA 2,645.00$ 5,290.00$ 2,100.00$ 4,200.00$ 0001- 0002 Furnish and Install Edge-Lit Internally Lighted Street Name Sign (LED)(8 FT Double Sided) 2EA 2,850.00$ 5,700.00$ 2,500.00$ 5,000.00$ 0002- 0001 Furnish and Install Red Signal Confirmation Light 4 EA 310.00$ 1,240.00$ 400.00$ 1,600.00$ 0003- 0001 Furnish and Install Urethane Mastic Signal Pole Coating 4 EA 2,500.00$ 10,000.00$ 1,970.00$ 7,880.00$ TOTAL BID 207,110.00$ 217,225.65$ Sheet 4 of 4 City of Georgetown, Texas SUBJECT: Consideration and possible recommendation to City Council for approval of an amendment of Task Order HDR-14-001, in the amount of $ 10,484.00 for the completion of the Municipal Separate Storm Sewer System (MS4s) Permit application through the Texas Commission on Environmental Quality (TCEQ).– Edward Polasek, AICP, Transportation Services Director, Nat Waggoner, PMP®, Transportation Analyst. ITEM SUMMARY: On December 11, 2013, the Texas Commission on Environmental Quality adopted rules for newly regulated MS4s based on the 2010 Census designation of Urbanized Areas. The City of Georgetown is now part of Austin Large Urban Area based on those designations. Our 180 days to submit the Notice of Intent (NOI) and Storm water Management Plan (SWMP) began on December 11, 2013. The intent of this scope of work is to finalize the Storm Water Management Plan (SWMP) submittal and prepare the Notice of Intent (NOI) to the Texas Commission of Environmental Quality (TCEQ) by the permit deadline of June 11, 2014. STAFF RECOMMENDATION: Staff recommends approval of amendment Task Order HDR-14-001 with HDR Inc. of Austin, Texas by GTAB with recommendation forwarded to City Council at the May 13th, 2014 regular session. FINANCIAL IMPACT: See attached Budgetary and Financial Analysis Worksheet SUBMITTED BY: Nat Waggoner (jk) ATTACHMENTS: Description Type Budget Sheet Backup Material MS4 Notification letter Backup Material HDR Presentation to City Council (2/2014) Backup Material Amendment to HDR 14-001 Backup Material Implementation Plan Cost Chard Backup Material Implementation Plan Cost Summary Backup Material Implementation Plan Backup Material PROJECT No.DATE: PROJECT NAME:1CZ 4/21/2014 Division/Department:Director Approval Prepared By:Finance Approval La'Ke4/21/14 TOTAL ANNUAL BUDGET 60,484.00 (Current year only) Actual Cost Agenda Total Spent Encumbrance Item & Encumbered % Annual (A) before agenda item (B)(A + B) Budget Consulting (CPY-14-001)49,500.00 10,484.00 59,984.00 99% Amendment 0.00 0% 0.00 0% 0.00 0% Total Current Year Costs 49,500.00 10,484.00 59,984.00 Approved GENERAL LEDGER ACCOUNT NUMBER CY Budget 640-9-0880-90-025 10,484.00 640-9-0880-90-075 50,000.00 Total Budget 60,484.00 TOTAL PROJECT BUDGET 60,484.00 (includes all previous yrs.) Prior Years Current Year Total Project % Total Spent/Encumbered Costs Costs Budget Consulting 0.00 59,984.00 59,984.00 99% Amendment 0.00 0.00 0.00 0% 0.00 0.00 0.00 0% 0.00 0.00 0.00 0% Total Project Costs 0.00 59,984.00 59,984.00 Nat Waggoner, Transportation Analyst Transportation Services Sidewalks - Budgetary and Financial Analysis Worksheet Comments: MS4 Permit Consulting Texas Water Quality Requirements Phase II Small MS4 Permit Curtis Beitel, P.E., CFM, ENV SP Cris Parker, P.E., CFM Scott Muchard, P.E., CFM February 2014 Texas Small MS4 Permit Requirements February 2014 Terminology •NPDES: National Pollutant Discharge Elimination System •TPDES: Texas Pollutant Discharge Elimination System •TCEQ: Texas Commission on Environmental Quality •MS4: Municipal Separate Storm Sewer System •BMP: Best Management Practice •MEP: Maximum Extent Practicable •SWMP: Storm Water Management Program •MCM: Minimum Control Measure •NOI: Notice of Intent Texas Small MS4 Permit Requirements February 2014 Types of Storm Water Permits Construction GP TXR150000 2/19/2013 •Large > 5 acres •Develop SWPPP •Submit NOI •Small > 1 acre •Develop SWPPP •Notify MS4 •Also applies to City CIP projects Small MS4 GP TXR040000 12/11/2013 •Public Education / Involvement •Illicit Discharge Detection & Elimination •Construction •Post Construction •Good Housekeeping •Industrial Stormwater Sources Multi-Sector GP TXR050000 7/22/2011 •30 Industrial Categories (Sectors) •By SIC code •Airports (S) •Landfills (L) •Vehicle / Fleet Maintenance (P) •Treatment Plants (T) •Private Industry To t a l M a x i m u m D a i l y L o a d s ( T M D L ) Sa n i t a r y S e w e r O v e r f l o w ( S S O ) TCEQ General Permits Ed w a r d s A q u i f e r R e c h a r g e Z o n e ( W P A P ) Texas Small MS4 Permit Requirements February 2014 Small MS4 Permit Requirements •Only applicable to the Census Urbanized Area –Density of 1,000 people / square mile –Connected to a group of 50,000 people or more •Georgetown was not in Census 2000 Urbanized Area Texas Small MS4 Permit Requirements February 2014 Small MS4 Permit Requirements •Census 2010 Urbanized Area contains most of Georgetown Texas Small MS4 Permit Requirements February 2014 Small MS4 Categories •Level 1 –Traditional small MS4s (cities and counties) –Population less than 10,000 in UA •Level 2 –Traditional small MS4s and all Non-Traditional MS4s –Population between 10,000 and 40,000 in UA •Level 3 –Traditional small MS4s –Population between 40,000 and 100,000 in UA •Level 4 –Traditional small MS4s –Population of 100,000 or more in UA With a January 2010 population of 47,205, Georgetown may have less than 40,000 in UA Texas Small MS4 Permit Requirements February 2014 Small MS4 Permit Requirements •Discharges to Edwards Aquifer Recharge Zone –Small MS4 Permit does not authorize discharges prohibited by 30 TAC Chapter 213 –New discharges must meet 30 TAC Chapter 213 –Existing discharges – Water Pollution Abatement Plan (WPAP) must be referenced in the SWMP –Include copy of MS4 NOI with WPAP applications after 8/13/12 Texas Small MS4 Permit Requirements February 2014 Small MS4 Permit Requirements •Storm Water Management Program (due June 2014) –General Permit – comply with requirements to be covered –Develop and implement a Storm Water Management Program that will: •Reduce the discharge of pollutants to the Maximum Extent Practicable •Protect water quality •Satisfy 5 minimum control measures –Must be fully implemented within 5 years •Water Quality Management Plan (December 2013) –Same 5 minimum control measures –Focuses on threats to the Georgetown salamander –Must be fully implemented 6 months after EARZ WQ ordinance Texas Small MS4 Permit Requirements February 2014 Minimum Control Measures 1.Public Education, Outreach and Involvement 2.Illicit Discharge Detection & Elimination (IDDE) 3.Construction Site Stormwater Runoff Control 4.Post-Construction Stormwater Management in New Development and Redevelopment 5.Pollution Prevention and Good Housekeeping for Municipal Operations 6.Industrial Stormwater Sources 7.Authorization for Construction Activities where the Small MS4 is the Site Operator (optional) Texas Small MS4 Permit Requirements February 2014 Public Education, Outreach and Involvement •“Develop, implement and maintain a comprehensive stormwater education and outreach program to educate public employees, businesses and the general public” •On the following topics: –hazards associated with the illegal discharges and improper disposal of waste –the impact that stormwater discharges can have on local waterways –the steps that the public can take to reduce pollutants in stormwater •Goals/objectives for high priority community-wide issues •Identify the target audiences •Determine cost effective and practical methods Texas Small MS4 Permit Requirements February 2014 Public Education, Outreach and Involvement Example BMPs: •Utility Bill Inserts •Stormwater Website •Book Covers •Classroom Educational Materials •Storm Drain Stenciling •Adopt-A-Stream Cleanup Projects •Interactive Classroom Educational Materials •Storm Water Hotline Texas Small MS4 Permit Requirements February 2014 Illicit Discharge Detection & Elimination •“Develop, implement and enforce a program to detect, investigate and eliminate illicit discharges into the small MS4.” •Must include: –An ordinance prohibiting non-stormwater discharges –A plan to detect and address non-stormwater discharges, including illegal dumping –An up-to-date MS4 map showing location of all small MS4 outfalls and location & name of all surface waters receiving discharges –Training for field staff –Central contact point to receive public reporting –Procedures for investigation and elimination •Level 3&4 – follow-up investigation or field screening •Level 4 – dry weather field screening program Texas Small MS4 Permit Requirements February 2014 Illicit Discharge Detection & Elimination Example BMPs: •Storm Drain System Map •Dry Weather Screening •Illicit Discharge Ordinance •Illicit Discharge Investigations •Reduce Illegal Dumping •Eliminate Sanitary Sewer Overflows •Pet Waste Reduction •Household Hazardous Waste Disposal Texas Small MS4 Permit Requirements February 2014 Construction Site Stormwater Runoff Control •“Develop, implement and enforce a program requiring operators of small and large construction activities to select, install, implement and maintain stormwater control measures that prevent illicit discharges to the MEP.” •Must include: –development and implementation of an ordinance to require erosion and sediment control –Maintain and implement site plan review procedures –Procedures for inspecting construction projects –Ability to receive information from the public –Training for MS4 staff •Level 3&4 – maintain an inventory of active construction sites Texas Small MS4 Permit Requirements February 2014 Construction Site Stormwater Runoff Control Example BMPs: •Erosion Control Ordinance •SWPPP / Erosion Control Plan Review •Pre-Construction Meeting Discussions •Design Manual Texas Small MS4 Permit Requirements February 2014 Post-Construction Stormwater Management •“Develop, implement and enforce a program to control stormwater discharges from new development and redevelopment sites that disturb 1 acre or more.” •Must include: –Established for both private and public development sites –Ordinance or other regulatory mechanism –Procedures to ensure the long term operation and maintenance of structural stormwater control measures •By the MS4 or agreement with the owner/operator •Level 4 – develop and implement an inspection program Texas Small MS4 Permit Requirements February 2014 Post-Construction Stormwater Management Example BMPs: •Design Manual for Development and Redevelopment •Channel Maintenance and Inlet Inspection/Cleaning Program •Low Impact Development •Rainwater Harvesting Texas Small MS4 Permit Requirements February 2014 Good Housekeeping for Municipal Operations •“Develop and implement an operation and maintenance program that has the ultimate goal of preventing or reducing pollutant runoff from municipal activities and municipally owned areas” •Must include: –Employee training component (maintain a training signature list) –Develop and maintain an inventory of facilities and stormwater controls (including all applicable permit numbers) –Provide oversight of contractor activities using appropriate SOPs –Assessment of permittee-owned operations •Level 3&4 – O&M program (street sweeping/inlet cleaning) •Level 3&4 – Specific SOPs for high priority facilities •Level 4 – Pesticide/Fertilizer management Texas Small MS4 Permit Requirements February 2014 Good Housekeeping for Municipal Operations •Parks and open space maintenance –Golf courses, swimming pools •Street, road or highway maintenance •Fleet and building maintenance •Municipal parking lots •Stormwater system maintenance •New construction disturbances •Salt/sand storage locations •Vehicle and equipment maintenance and storage yards •Waste transfer stations •Municipal buildings –Schools, libraries, police stations, fire stations, offices Texas Small MS4 Permit Requirements February 2014 Industrial Stormwater Sources •Newest MCM in 2013 Small MS4 Permit •Level 4 only •“Identify and control pollutants in stormwater discharges from any industrial/commercial source that permittee determines contributes a substantial pollutant loading to the MS4.” •Includes: –Permittee’s landfills –Treatment, storage or disposal for municipal waste (incinerators) –Hazardous waste treatment, storage, disposal and recovery –Facilities subject to EPCRA Title III, Section 313 •Must include priorities and procedures for inspections Texas Small MS4 Permit Requirements February 2014 Authorization for MS4 Construction Activities •Optional •Provides alternative to coverage under CGP TXR150000 •Limited to regulated area •Does not provide coverage for other construction site operators at a municipal project •Requires a SWPPP for each site •Procedures for MS4 to supervise or maintain oversight Texas Small MS4 Permit Requirements February 2014 Measurable Goals •For each BMP: –Measurable goal, and describe how it will be evaluated –Schedule for implementation (interim milestones, month/year) –Rationale statement for why BMP and measurable goal was selected •Coordinate with existing programs •Effectively become permit requirements •Suggest goals be set reasonably low to avoid unreachable compliance benchmarks •Consider a tracking system to obtain data for annual reports –Annual Report due to TCEQ 90 days after end of permit year –Signed and certified in accordance with 30 TAC § 305.128 Texas Small MS4 Permit Requirements February 2014 Small MS4 Permit Development •Review –Current storm water program and ordinances –Existing Water Quality data –City Facilities •Meet with City Departments •Review Potential BMPs •Preliminary BMP Recommendations •Establish measurable goals / 5-year program •Estimate Program Implementation Cost •Prepare Draft SWMP •Final NOI and SWMP preparation Texas Small MS4 Permit Requirements February 2014 Small MS4 Application Process •Develop and implement a Storm Water Management Program (SWMP) •Complete and submit NOI and SWMP to TCEQ –By June 11, 2014 •TCEQ reviews for completeness •TCEQ provides –public notice to publish in paper –Date and time of public meeting (if required) •Send TCEQ affadavit of publication within 60 days •TCEQ Executive Director will approve or deny NOI •TCEQ Regional Inspector to start MS4 Recons / Audits Texas Small MS4 Permit Requirements February 2014 Questions & Answers EXHIBIT K, consisting of pages, referred to in and part of the Master Services Agreement between Owner and HDR Engineering, Inc. ("Engineer") for Professional Services -Task Order Edition dated March 31, 2011. First Amendment to Task Order No. HDR-14-001 1. Specific Project Data: A. Title: Texas Pollutant Discharge Elimination System (TPDES) MS4 Phase II General Permit. B. Description: Conduct initial work for development of an MS4 Stormwater Management Plan and Notice of Intent form, including research, staff meetings, facility assessments, BMP recommendations, 5-year program development, and revenue needs. C. City of Georgetown Project Number: 1CZ D. City of Georgetown General Ledger Account No.: _...;:6;..::4=0-"-9_-0=..;8~8~0.....:-9;..::0;....-0=2=5;....__ E. City of Georgetown Purchase Order No.: 3402616 F. Master Services Agreement, Contract No.: -----=2~0..;:.1.:..1-....:7..;;:0~4....:-MS=::..:..A.:..-__ 2. Nature of Amendment A. Additional Services to be performed by Engineer 3. Description of Modifications The Task Order, as was executed 2/6/2014, does not provide services for application submittal. The intent ofthis Scope of Work is to finalize the Storm Water Management Plan (SWMP) submittal and prepare the Notice of Intent (NO I) to the Texas Commission of Environmental Quality (TCEQ) by the permit deadline of June 11, 2014. A. Engineer shall perform the following Additional Services: See Attachment A -Additional Scope of Services B. The Scope of Services currently authorized to be performed by Engineer in accordance with the Task Order and previous Amendments, if any, is modified as follows: N/A C. The responsibilities of Owner are modified as follows: Owner shall have those responsibilities set forth in the Agreement subject to the following: See attached Exhibit B-Fee Schedule Georgetown-Revised 3.11 Page 1 of3 Attachment 1 (Modifications) to Exhibit K-Amendment to Task Order EJCDC E-505 Standard Form of Agreement Between Owner and Engineer for Professional Services-Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. D. For the Additional Services or the modifications to Services set forth above, Owner shall pay Engineer the following additional or modified compensation: Category of Services Compensation Method Study and Report Standard Hourly Rates Total Compensation: E. The schedule for rendering Services is modified as follows: See attached Exhibit C-Project Schedule Not to Exceed Amount of Compensation for Services $10, 484.00 $10,484.00 F. Other portions of the Task Order (including previous Amendments, if any) are modified as follows: N/A 4. Attachments: Exhibit A -Scope of Services Exhibit B -Fee Schedule Exhibit C -Project Schedule Georgetown -Revised 3.11 Page2 ofJ Attachment 1 (Modifications) to Exhibit K-Amendment to Task Order EJCDC E-505 Standard Form of Agreement Between Owner and Engineer for Professional Services-Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Terms and Conditions: Owner and Engineer hereby agree to modify the above-referenced Task Order as set forth in this Amendment. All provisions of the Agreement and the Task Order not modified by this or previous Amendments remain in effect. The Effective Date of this Task Order Amendment is ------~ 2014. OWNER: City of Georgetown ENGINEER: HDR Engineering, Inc. By: Name: Title: George G. Garver Mayor, City of Georgetown Engineer License or Firm's Certificate No. State of: Date: Date: F-739 Texas ATTEST: APPROVED AS TO FORM ONLY BY CITY ATTORNEY AND BY CITY COUNCIL MARCH 8, 2011, AGENDA ITEM "P" APPROVED AS TO FORM VERIFIED: Jessica Brettle, City Secretary Vickie Graff, CPPO, CTPM Contract Coordinator STATE OF TEXAS } CORPORATE COUNTY OF l( tq viS } ACKNOWLEDGEMENT On this '2-~ day of __._A---'--l"p::.....::r_,/_,J'--------'' 2014, Kelly Kaatz personally appeared before me and proved to me through satisfactory evidence of identification to be the person who signed this document in my presence. [SEAL] Notary Public My Commission Expires: l1 "c:Jr; --J 7 • Georgetown-Revised 3.11 Pagel of3 Attachment 1 (Modifications) to Exhibit K-Amendment to Task Order EJCDC E-505 Standard Form of Agreement Between Owner and Engineer for Professional Service!>-Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Scope of Services MS4 Phase II Stormwater Management Program Development City of Georgetown, Texas Page 1 of 4 EXHIBIT A - PROFESSIONAL SCOPE OF SERVICES – TPDES MS4 PHASE II GENERAL PERMIT DEVELOPMENT Introduction The City of Georgetown (City) has engaged HDR Engineering, Inc. (Engineer) to assist the City with development of its Storm Water Management Program (SWMP) as a result of the City’s recent designation as a Municipal Separate Storm Sewer System (MS4). The intent of this scope of work is to finalize the SWMP submittal and prepare the NOI for the City to submit to the TCEQ by the permit deadline of June 11, 2014. I. SCOPE OF SERVICES 600 Storm Water Management Program and NOI Task 601 – Draft SWMP Compilation The previously developed program elements for each of the six minimum control measures will be compiled into a master document along with the other task deliverables prepared as part of this project. Digital PDF copies of the draft SWMP will be prepared and submitted to City staff. Task 602 – City Council Presentation Make 1 presentation to the City Council to present the Draft SWMP. Deliverables for this task will include a PowerPoint presentation and handouts for each City Council presentation. Task 603 – Final SWMP After presentation to the City Council and final discussions with City staff, comments will be incorporated to prepare the final SWMP document. Digital PDF’s and ten copies of the final SWMP will be prepared and submitted to City staff. Task 604 – Preparation of NOI The City’s Notice of Intent document for coverage under the TPDES Small MS4 General Permit will be completed. In accordance with EPA guidance, it is anticipated that this document will Scope of Services MS4 Phase II Stormwater Management Program Development City of Georgetown, Texas Page 2 of 4 consist of a multi-page form (approximately ten pages or less) and will not require extensive text or exhibit development. The previously developed program elements for each of the six minimum program measures and SWMP will be compiled into a master document along with other task deliverables prepared as part of this project. Digital PDF’s and ten copies of the NOI will be prepared. 700 Post-NOI Coordination Task 701 – Post-NOI Coordination The TCEQ will review the SWMP and NOI, and once it is determined to be administratively complete the TCEQ will provide the City with a public notice to publish in the newspaper of record. The public notice will state that the SWMP is available for review at the City’s offices, and will provide contact information for the public to send their comments to the TCEQ. After the City provides proof of publication to the TCEQ, a 30 day response period will be provided starting on the last date of publication. If the TCEQ does not receive a significant number of comments at the end of the 30-day response period, they will approve the SWMP and NOI. HDR will assist the City in responding to TCEQ administrative comments and public comments during the public review period, and update the SWMP and NOI documents as needed until TCEQ approval is obtained. The City will be responsible for publishing public notice and coordinating TCEQ and public comments and responses. II. Additional Services The term “Additional Services” shall refer to any such professional services as the City may request and authorize, in writing, for the Engineer to provide and perform relative to this agreement that are not included in the Basic Services. 800 Year 1 Support Services Task 801 – Initial Brochure Development A 2-color tri-fold brochure (suitable for mailing as an individual piece or as a bill stuffer) will be developed to introduce the City’s storm water program. Concepts presented will be similar to those to be presented on the City’s web page, with consideration for the limited space available on the brochure. Two separate meetings will be conducted for this task. Scope of Services MS4 Phase II Stormwater Management Program Development City of Georgetown, Texas Page 3 of 4 Deliverables for this task will include a limited production run of 100 brochures and an electronic version of the brochure in *.pdf format. A link to the *.pdf version of the brochure can be included on the City’s web page. Task 802 – BMP and SOP Manual Development for City Facilities Develop storm water Best Management Practice (BMP) and storm water Standard Operations Procedure (SOP) manual for use by City staff charged with City facility and maintenance operations. Because of the extensive BMP research already performed by others, no original BMP research will be performed for this task, rather BMP’s developed by others and most appropriate for the City of Georgetown will be selected for inclusion in the manual. The deliverable for this task will include ten copies of the manual, as well as an electronic copy of the document. The manual will be prepared in a loose-leaf format for later ease of modification. Task 803 – Training for City Facility and Maintenance Staff Conduct 2 two-hour training sessions for City staff regarding NPDES/TPDES storm water requirements as well as the information presented in the BMP and SOP manual. One meeting will be conducted for fixed facility staff (such as service centers), and one meeting will be conducted for staff involved in field operations. It is assumed that the meetings will be conducted on the same day to minimize travel expenses. The deliverable for this task will include an electronic copy of the PowerPoint presentation developed for the training. The City will be responsible for providing meeting rooms suitable for the training sessions. Task C01 – Industrial General Permit Development Prepare storm water pollution prevention plans (SWPPP) and accompanying NOI forms for City owned industrial activities requiring TPDES coverage (non-construction) identified during Task 204. This is assumed to include only the City’s _____ at ______. As part of this task, one data- gathering visit will be conducted and one meeting will be conducted to present the SWPPP requirements to facility management and staff. The deliverable for this task will consist of ten copies of the SWPPP and NOI for each facility as well as electronic versions. Scope of Services MS4 Phase II Stormwater Management Program Development City of Georgetown, Texas Page 4 of 4 Task C02 – Follow-up / Response to TCEQ’s Comments After the NOI has been submitted, if the City receives significant comments from the TCEQ, provide support to respond to the comments or make the necessary modifications to the final SWMP on an hourly basis to be determined once the comments have been received. The legal subconsultant will also be available to provide support on an hourly basis if deemed necessary. III. EXCLUSIONS Services specifically excluded from this proposal include but are not limited to: • Legal and accounting services for the project • Additional project meetings not specifically described above • Cost of filing, permitting or reviewing fees • Response to agency comments/requests for information • Technical support for negotiation issues • Testimony as an expert witness in any litigation • Public notice / public meetings not specifically described above • Other services not specifically enumerated above IV. Schedule HDR estimates completion of Task Series 600 and 700 will take up to four months from Notice to Proceed. The completion time is dependent TCEQ review time of SWMP and NOI documents. V. Budget HDR proposes to conduct Task Series 600 and 700 for an estimated cost of $10,484, proposed on a time and materials, not to exceed basis (see Exhibit B, Estimated Budget). Billing would be monthly based on the realized effort for that billing period. HD R E n g i n e e r i n g , I n c . Di r e c t E x p e n s e s S u b t o t a l s Ta s k A c t i v i t y Project Principal Project Manager Senior Engineer Engineer EIT Sr. Environmental Scientist Financial Analyst Water Quality Scientist QC Reviewer GIS Analyst Clerical Labor Hours Subtotal Mileage Reproduction Technology Charge Expenses Subtotal HDR Labor Total 6 0 0 S t o r m W a t e r M a n a g e m e n t P r o g r a m a n d N O I 60 1 Dr a f t S W M P C o m p i l a t i o n 2 4 4 8 2 20 - $ 2 5 $ 7 4 $ 9 9 $ 3 , 0 9 7 $ 3 , 1 9 6 $ 60 2 Ci t y C o u n c i l P r e s e n t a t i o n ( 1 ) 3 5 2 10 16 1 $ 1 0 $ 3 7 $ 2 0 8 $ 2 , 2 7 0 $ 2 , 4 7 8 $ 60 3 Fi n a l i z e S W M P 2 4 2 2 1 11 - $ 1 0 0 $ 4 1 $ 1 4 1 $ 2 , 0 8 8 $ 2 , 2 2 9 $ 60 4 Pr e p a r e N O I 1 2 4 7 - $ 1 0 $ 2 6 $ 3 6 $ 1 , 1 5 0 $ 1 , 1 8 6 $ 7 0 0 P o s t - N O I C o o r d i n a t i o n 70 1 Po s t - N O I C o o r d i n a t i o n 1 2 4 7 - $ 2 $ 2 6 $ 2 8 $ 1 , 3 6 7 $ 1 , 3 9 5 $ 55 16 1 $ 1 4 7 $ 2 0 4 $ 5 1 1 $ 9 , 9 7 2 $ 1 0 , 4 8 4 $ To t a l L a b o r H o u r s 0 9 1 7 1 2 1 4 0 0 0 0 0 3 5 5 Lo a d e d L a b o r R a t e p e r H o u r 2 8 8 . 0 0 $ 2 0 0 . 6 4 $ 2 7 1 . 3 3 $ 1 5 5 . 8 4 $ 1 0 1 . 7 6 $ 1 4 5 . 6 3 $ 1 5 7 . 6 0 $ 1 4 1 . 7 6 $ 1 8 6 . 4 0 $ 9 9 . 2 0 $ 8 6 . 4 0 $ 1 8 1 . 3 1 $ Su b t o t a l L a b o r E x p e n s e - $ 1 , 8 0 6 $ 4 , 6 1 3 $ 1 , 8 7 0 $ 1 , 4 2 5 $ - $ - $ - $ - $ - $ 2 5 9 $ To t a l L a b o r E x p e n s e 9 , 9 7 2 $ To t a l N o n - L a b o r E x p e n s e s 5 1 1 $ To t a l T a s k B u d g e t 1 0 , 4 8 4 $ EX H I B I T B ES T I M A T E D B U D G E T TP D E S M S 4 P H A S E I I G E N E R A L P E R M I T D E V E L O P M E N T ID T a s k N a m e S t a r t F i n i s h 1 In i t i a l P h a s e T a s k s 10 0 - 5 0 0 - T O - H D R - 1 4 - 0 0 1 Tu e 2 / 2 5 / 1 4 Fr i 5 / 9 / 1 4 2 Ki c k - o f f M e e t i n g Tu e 2 / 2 5 / 1 4 Tu e 2 / 2 5 / 1 4 3 St o r m w a t e r P r o g r a m Re v i e w We d 2 / 2 6 / 1 4 Tu e 3 / 1 1 / 1 4 4 Wa t e r Q u a l i t y D a t a Re v i e w We d 3 / 5 / 1 4 Tu e 3 / 1 8 / 1 4 5 De p t . H e a d M e e t i n g s Th u 3 / 2 7 / 1 4 Fr i 3 / 2 8 / 1 4 6 Ci t y F a c i l i t y R e v i e w s Tu e 4 / 1 / 1 4 Mo n 4 / 7 / 1 4 7 BM P R e v i e w & Pr e l i m i n a r y Re c o m m e n d a t i o n s We d 4 / 2 / 1 4 Tu e 4 / 1 5 / 1 4 8 St a k e h o l d e r G r o u p M t g Th u 4 / 1 7 / 1 4 Th u 4 / 1 7 / 1 4 9 Ci t y i n p u t o n P r e l i m BM P s Fr i 4 / 1 8 / 1 4 Th u 4 / 2 4 / 1 4 10 De v e l o p m e n t o f Me a s u r a b l e G o a l s , 5 Ye a r P r o g r a m , R e v e n u e Ne e d s We d 4 / 2 3 / 1 4 Fr i 5 / 2 / 1 4 11 Me e t i n g w i t h D e p t . Re p s Mo n 5 / 5 / 1 4 Mo n 5 / 5 / 1 4 12 Pr e s e n t a t i o n t o G T A B Fr i 5 / 9 / 1 4 Fr i 5 / 9 / 1 4 13 Fi n a l P h a s e - T a s k 6 0 0 Th u 5 / 1 5 / 1 4 We d 6 / 1 1 / 1 4 14 SW M P C o m p i l a t i o n Th u 5 / 1 5 / 1 4 Tu e 5 / 2 7 / 1 4 15 Up d a t e t o C i t y C o u n c i l Tu e 5 / 2 7 / 1 4 Tu e 5 / 2 7 / 1 4 16 Fi n a l i z e S W M P a n d N O I fo r s u b m i t t a l We d 5 / 2 8 / 1 4 Mo n 6 / 9 / 1 4 17 SW M P & N O I D u e D a t e to T C E Q We d 6 / 1 1 / 1 4 We d 6 / 1 1 / 1 4 18 Po s t N O I C o o r d i n a t i o n - Ta s k 7 0 0 Th u 6 / 1 2 / 1 4 We d 9 / 3 / 1 4 19 As s i s t w i t h T C E Q & Pu b l i c C o m m e n t P e r i o d Th u 6 / 1 2 / 1 4 We d 9 / 3 / 1 4 2/ 2 5 HD R HD R Co G T , H D R Co G T , H D R HD R 4/ 1 7 Co G T HD R 5/ 5 5/ 9 HD R 5/ 2 7 HD R 6/ 1 1 24 28 4 8 12 16 20 24 28 1 5 9 13 17 21 25 29 3 7 11 15 19 23 27 31 4 8 12 16 20 24 28 2 6 10 14 18 22 26 30 3 7 11 15 19 23 27 31 4 8 Fe b 1 6 , ' 1 4 Ma r 2 , ' 1 4 Ma r 1 6 , ' 1 4 Ma r 3 0 , ' 1 4 Ap r 1 3 , ' 1 4 Ap r 2 7 , ' 1 4 Ma y 1 1 , ' 1 4 Ma y 2 5 , ' 1 4 Ju n 8 , ' 1 4 Ju n 2 2 , ' 1 4 Ju l 6 , ' 1 4 Ju l 2 0 , ' 1 4 Au g 3 , ' 1 4 Au g 1 7 , ' 1 4 Au g 3 1 , ' 1 4 Ta s k Sp l i t Mi l e s t o n e Su m m a r y Pr o j e c t S u m m a r y Ex t e r n a l T a s k s Ex t e r n a l M i l e s t o n e In a c t i v e T a s k In a c t i v e M i l e s t o n e In a c t i v e S u m m a r y Ma n u a l T a s k Du r a t i o n - o n l y Ma n u a l S u m m a r y R o l l u p Ma n u a l S u m m a r y St a r t - o n l y Fi n i s h - o n l y De a d l i n e Pr o g r e s s Pa g e 1 Pr o j e c t : M S 4 P e r m i t D e v e l o p m e n Da t e : M o n 4 / 2 1 / 1 4 $- $50,000 $100,000 $150,000 $200,000 $250,000 Year 1 Year 2 Year 3 Year 4 Year 5 Co s t Permit Year City of Georgetown Storm Water Management Program Annual BMP Implementation Costs Municipal Operations Post-Construction Construction Illicit Discharge Public Education Annual Report Labor Hours Personnel Costs Capitol Costs Total Costs Labor Hours Personnel Costs Capitol Costs Total Costs Labor Hours Personnel Costs Capitol Costs Total Costs Labor Hours Personnel Costs Capitol Costs Total Costs Labor Hours Personnel Costs Capitol Costs Total Costs Labor Hours Personnel Costs Capitol Costs Total Costs Adaptive Management: Annual Report on Plan Implementation 205 $ 7,433 $ 500 $ 7,933 205 $ 7,581 $ 500 $ 8,081 205 $ 7,733 $ 500 $ 8,233 205 $ 7,888 $ 500 $ 8,388 205 $ 8,045 $ 500 $ 8,545 1025 $ 38,680 $ 2,500 $ 41,180 PE-1.1 Develop a public education and outreach campaign focused on the reduction of the bacteria, floatables and fertilizer. 97 $ 3,151 $ - $ 3,151 259 $ 8,857 $ 1,000 $ 9,857 77 $ 2,648 $ 1,000 $ 3,648 142 $ 5,227 $ 1,000 $ 6,227 107 $ 3,917 $ 1,000 $ 4,917 682 $ 23,801 $ 4,000 $ 27,801 PE-2.1 Acquire, create or support the creation of public education and outreach materials focused on garden and lawn care education. 19 $ 613 $ - $ 613 46 $ 1,498 $ 500 $ 1,998 24 $ 813 $ 500 $ 1,313 17 $ 586 $ 500 $ 1,086 22 $ 779 $ 500 $ 1,279 128 $ 4,289 $ 2,000 $ 6,289 PE-3.1 Continue to collect Household Hazardous Waste from residents at designated facilities. Refine communication efforts to maximize citizen participation in proper disposal. 38 $ 1,239 $ - $ 1,239 32 $ 1,063 $ - $ 1,063 37 $ 1,259 $ - $ 1,259 44 $ 1,501 $ - $ 1,501 49 $ 1,713 $ - $ 1,713 200 $ 6,776 $ - $ 6,776 PE-3.2 Acquire, create or support the creation of public education and outreach materials focused on use of less toxic alternatives. 37 $ 1,186 $ - $ 1,186 68 $ 2,245 $ 500 $ 2,745 33 $ 1,089 $ 500 $ 1,589 28 $ 933 $ 500 $ 1,433 54 $ 1,893 $ 500 $ 2,393 220 $ 7,346 $ 2,000 $ 9,346 PE-4.1 Staff shall develop a program to recruit and manage volunteer efforts to install inlet markers throughout the city. Volunteers will be educated about water quality impacts. 146 $ 5,208 $ - $ 5,208 156 $ 5,604 $ - $ 5,604 109 $ 3,985 $ 500 $ 4,485 118 $ 4,207 $ 500 $ 4,707 98 $ 3,564 $ 500 $ 4,064 627 $ 22,567 $ 1,500 $ 24,067 PE-4.2 Acquire, create or support the creation of public education and outreach materials to be distributed in target neighborhoods to explain the purpose of the recent inlet marker installation and concepts associated with “drains to creek”. 65 $ 2,030 $ - $ 2,030 95 $ 3,301 $ 1,000 $ 4,301 60 $ 1,937 $ 1,000 $ 2,937 80 $ 2,759 $ 1,000 $ 3,759 75 $ 2,632 $ 1,000 $ 3,632 375 $ 12,658 $ 4,000 $ 16,658 PE-5.1 Establish procedures for recruiting volunteers, identifying public spaces, facilitating clean-up and documenting activities. Volunteers will be educated about water quality impacts. 115 $ 3,729 $ - $ 3,729 130 $ 4,368 $ - $ 4,368 245 $ 8,613 $ 400 $ 9,013 205 $ 7,134 $ 400 $ 7,534 205 $ 7,276 $ 400 $ 7,676 900 $ 31,120 $ 1,200 $ 32,320 PE-6.1 Continue to promote multiple tree planting events. Staff shall develop/acquire and provide supplemental materials to make the connection between tree planting and creek water quality. 31 $ 989 $ - $ 989 62 $ 2,023 $ - $ 2,023 57 $ 1,889 $ - $ 1,889 41 $ 1,390 $ - $ 1,390 41 $ 1,418 $ - $ 1,418 232 $ 7,709 $ - $ 7,709 PE-7.1 Create survey to be utilized for this permit term. Conduct initial survey and analyze responses. If warranted, revise outreach articles and materials in response to initial survey. 15 $ 545 $ - $ 545 25 $ 899 $ - $ 899 20 $ 742 $ - $ 742 15 $ 579 $ - $ 579 25 $ 954 $ - $ 954 100 $ 3,719 $ - $ 3,719 PE-8.1 Continue FOG (Fats, Oil or Grease) campaign. Refine communication efforts to maximize citizen awareness. 24 $ 954 $ - $ 954 26 $ 1,050 $ - $ 1,050 36 $ 1,489 $ - $ 1,489 24 $ 1,012 $ - $ 1,012 14 $ 598 $ - $ 598 124 $ 5,104 $ - $ 5,104 PE-9.1 Make SWMP publicly available. 12 $ 383 $ - $ 383 12 $ 391 $ - $ 391 12 $ 399 $ - $ 399 12 $ 407 $ - $ 407 12 $ 415 $ - $ 415 60 $ 1,995 $ - $ 1,995 ID-1.1 Review and revise, if needed, relevant ordinance(s) to provide authority to: prohibit illicit discharges and illicit connections, respond to and contain other releases, and prohibit dumping or disposal of materials other than stormwater. 280 $ 10,304 $ - $ 10,304 120 $ 4,319 $ - $ 4,319 255 $ 9,112 $ - $ 9,112 0 $ - $ - $ - 0 $ - $ - $ - 655 $ 23,735 $ - $ 23,735 ID-2.1 Develop written procedures for responding to illicit discharge complaints. Create and maintain a complaint hotline database. Begin investigations of complaints as they are received. 60 $ 2,302 $ - $ 2,302 50 $ 2,056 $ - $ 2,056 50 $ 2,097 $ - $ 2,097 50 $ 2,139 $ - $ 2,139 50 $ 2,182 $ - $ 2,182 260 $ 10,778 $ - $ 10,778 ID-3.1 Continue to update the City's storm sewer map as needed with identification of new, altered, and newly discovered storm sewer features. 170 $ 7,051 $ - $ 7,051 500 $ 22,026 $ - $ 22,026 500 $ 22,467 $ - $ 22,467 475 $ 22,157 $ - $ 22,157 475 $ 22,600 $ - $ 22,600 2120 $ 96,300 $ - $ 96,300 ID-4.1 Continue operation and advertising of The Collection Station. Refine communication efforts to increase citizen participation in proper disposal. 24 $ 823 $ - $ 823 26 $ 916 $ - $ 916 26 $ 935 $ - $ 935 24 $ 873 $ - $ 873 24 $ 891 $ - $ 891 124 $ 4,438 $ - $ 4,438 ID-4.2 Consider appropriateness and need of adding remote drop off locations (e.g. oil igloos) for used motor oil collection to encourage greater compliance. 29 $ 1,070 $ - $ 1,070 31 $ 1,168 $ - $ 1,168 31 $ 1,192 $ - $ 1,192 29 $ 1,135 $ - $ 1,135 29 $ 1,158 $ - $ 1,158 149 $ 5,723 $ - $ 5,723 BMPs Total Hours and Costs DRAFT City of Georgetown - Phase 2 Small MS4 Program Development Year 5Year 4Year 3Year 2Year 1 ID-5.1 Education on elimination and detection for illicit discharge and dumping issues.163 $ 5,930 $ - $ 5,930 218 $ 8,253 $ - $ 8,253 77 $ 3,051 $ - $ 3,051 77 $ 3,112 $ - $ 3,112 77 $ 3,174 $ - $ 3,174 612 $ 23,519 $ - $ 23,519 ID-6.1 Procedures to trace the source of an illicit discharge and eliminate the sources.84 $ 2,874 $ - $ 2,874 74 $ 2,639 $ - $ 2,639 74 $ 2,692 $ - $ 2,692 74 $ 2,746 $ - $ 2,746 74 $ 2,801 $ - $ 2,801 380 $ 13,752 $ - $ 13,752 ID-7.1 Continue to clean the sanitary sewer collection system.24 $ 977 $ - $ 977 24 $ 996 $ - $ 996 24 $ 1,016 $ - $ 1,016 24 $ 1,036 $ - $ 1,036 24 $ 1,057 $ - $ 1,057 120 $ 5,082 $ - $ 5,082 C-1.1 Develop and implement staff training for procedures, regulations and policies.150 $ 5,682 $ - $ 5,682 320 $ 12,630 $ - $ 12,630 210 $ 8,580 $ - $ 8,580 210 $ 8,751 $ - $ 8,751 210 $ 8,926 $ - $ 8,926 1100 $ 44,569 $ - $ 44,569 C-2.1 Document procedures for plan review. Review and refine plan review and permitting for all projects to add in compliance with the TPDES CGP. 85 $ 3,596 $ - $ 3,596 130 $ 5,424 $ - $ 5,424 105 $ 4,448 $ - $ 4,448 65 $ 2,822 $ - $ 2,822 65 $ 2,878 $ - $ 2,878 450 $ 19,168 $ - $ 19,168 C-3.1 Document procedures for site inspection and enforcement. Review and update procedures for all projects to add in compliance with the TPDES CGP 165 $ 6,688 $ - $ 6,688 230 $ 9,940 $ - $ 9,940 150 $ 6,761 $ - $ 6,761 110 $ 4,909 $ - $ 4,909 95 $ 4,441 $ - $ 4,441 750 $ 32,739 $ - $ 32,739 PC-1.1 Document procedures and standards for plan review. Conduct plan review for all new construction and redevelopment projects to ensure designs address permanent water quality measures in the most sensitive areas of the City (i.e. Edwards Aquifer Recharge Zone). 71 $ 2,885 $ - $ 2,885 140 $ 5,600 $ - $ 5,600 230 $ 10,746 $ - $ 10,746 222 $ 10,651 $ - $ 10,651 222 $ 10,864 $ - $ 10,864 885 $ 40,747 $ - $ 40,747 PC-2.1 Refine and update procedures and regulations regarding detention and pollutant attenuation, as appropriate. Develop an adaptive management review process to ensure regular reevaluation and updating of these regulations based on new water quality information. 71 $ 2,885 $ - $ 2,885 140 $ 5,600 $ - $ 5,600 70 $ 2,951 $ - $ 2,951 47 $ 1,955 $ - $ 1,955 47 $ 1,994 $ - $ 1,994 375 $ 15,385 $ - $ 15,385 PC-3.1 Set up processes and procedures to ensure maintenance by initial owner and subsequent property owners by requiring developers to create a maintenance plan and require that plan be recorded in the Williamson County property records. 85 $ 3,794 $ - $ 3,794 85 $ 3,870 $ - $ 3,870 59 $ 2,485 $ - $ 2,485 59 $ 2,535 $ - $ 2,535 47 $ 2,051 $ - $ 2,051 335 $ 14,735 $ - $ 14,735 PC-3.2 Require that operation and maintenance is performed and documented and that documentation is retained on site. 40 $ 1,793 $ - $ 1,793 57 $ 2,658 $ - $ 2,658 159 $ 6,996 $ - $ 6,996 157 $ 7,031 $ - $ 7,031 157 $ 7,172 $ - $ 7,172 570 $ 25,650 $ - $ 25,650 GH-1.1 Update the City's maps to include City owned facilities and controls.45 $ 1,834 $ - $ 1,834 100 $ 4,405 $ - $ 4,405 30 $ 1,272 $ - $ 1,272 30 $ 1,298 $ - $ 1,298 30 $ 1,324 $ - $ 1,324 235 $ 10,133 $ - $ 10,133 GH-2.1 Develop and implement staff training for procedures, regulations and policies.163 $ 5,930 $ - $ 5,930 218 $ 8,253 $ - $ 8,253 112 $ 4,274 $ - $ 4,274 112 $ 4,360 $ - $ 4,360 112 $ 4,447 $ - $ 4,447 717 $ 27,263 $ - $ 27,263 GH-3.1 Develop standard contract language and ensure all appropriate future contracts and updates contain language requiring contractor compliance. 35 $ 1,561 $ - $ 1,561 50 $ 2,123 $ - $ 2,123 30 $ 1,286 $ - $ 1,286 30 $ 1,311 $ - $ 1,311 30 $ 1,338 $ - $ 1,338 175 $ 7,619 $ - $ 7,619 GH-4.1 Continue sweeping public streets and high priority facilities, document disposal procedure.910 $ 26,237 $ - $ 26,237 910 $ 26,761 $ - $ 26,761 910 $ 27,296 $ - $ 27,296 910 $ 27,842 $ - $ 27,842 910 $ 28,399 $ - $ 28,399 4550 $ 136,536 $ - $ 136,536 GH-5.1 Continue system cleaning, develop a list of potential problem areas and prioritize problem areas for increased inspection (for example, areas with recurrent illegal dumping) 237 $ 8,040 $ - $ 8,040 368 $ 12,819 $ - $ 12,819 415 $ 14,072 $ - $ 14,072 415 $ 14,353 $ - $ 14,353 415 $ 14,640 $ - $ 14,640 1850 $ 63,924 $ - $ 63,924 GH-6.1 Assess City owned facilities to determine which ones have a high potential to release pollutants. Prepare SOPs for identified high priority facilities. 50 $ 2,026 $ - $ 2,026 105 $ 3,871 $ - $ 3,871 105 $ 3,949 $ - $ 3,949 35 $ 1,572 $ - $ 1,572 35 $ 1,603 $ - $ 1,603 330 $ 13,022 $ - $ 13,022 GH-7.1 To reduce water quality impacts from fertilizers and pesticides, maintain licensed applicators by the Texas Department of Agriculture with annual training and certification on proper storage and application techniques. 24 $ 727 $ - $ 727 24 $ 741 $ - $ 741 24 $ 756 $ - $ 756 24 $ 771 $ - $ 771 24 $ 787 $ - $ 787 120 $ 3,783 $ - $ 3,783 GH-8.1 Based on initial assessment of City-owned facilities, install improvements at various facilities.72 $ 2,392 $ 500 $ 2,892 160 $ 7,001 $ 5,000 $ 12,001 0 $ - $ - $ - 0 $ - $ - $ - 0 $ - $ - $ - 232 $ 9,394 $ 5,500 $ 14,894 GH-9.1 Based on initial assessment of City-owned facilities, install improvements at various facilities.112 $ 4,094 $ 1,250 $ 5,344 0 $ - $ - $ - 0 $ - $ - $ - 0 $ - $ - $ - 88 $ 3,215 $ - $ 3,215 200 $ 7,308 $ 1,250 $ 8,558 GH-10.1 Based on initial assessment of City-owned facilities, install improvements at various facilities.80 $ 2,701 $ 1,000 $ 3,701 92 $ 3,166 $ 2,000 $ 5,166 92 $ 3,230 $ 1,000 $ 4,230 92 $ 3,294 $ 1,000 $ 4,294 92 $ 3,360 $ 1,000 $ 4,360 448 $ 15,751 $ 6,000 $ 21,751 Totals 4,033 $ 141,655 $ 3,250 $ 144,905 5,288 $ 196,120 $ 10,500 $ 206,620 4,653 $ 174,259 $ 5,400 $ 179,659 4,202 $ 160,276 $ 5,400 $ 165,676 4,239 $ 164,505 $ 5,400 $ 169,905 22,415 $ 836,815 $ 29,950 $ 866,765 DRAFT City of Georgetown - Phase 2 Small MS4 Program Development Year 1 Year 2 Year 3 Year 4 Year 5 PE-1.1 Develop a public education and outreach campaign focused on the reduction of the bacteria, floatables and fertilizer. GUS-Env. Public Comm GUS-Sys. Eng. Transportation GUS-Util. Police Code Planning Identify 3 most impactful community issues (with special consideration to aquifer and salamander concerns), identify associated audiences of each issue Develop public education and outreach campaign focused on reduction of the Big 3 Market campaign via online webpage and social media Add billing inserts and brochures to the campaign Market full campaign using online webpage, social media, billing inserts, and brochures PE-2.1 Acquire, create or support the creation of public education and outreach materials focused on garden and lawn care education. GUS-Env. Public Comm GUS-Sys. Eng. Transportation Parks Identify primary garden and lawn care issues related to stormwater pollution Acquire, create, or support the creation of education and outreach materials to address primary lawn care issues Post education and outreach materials online. Promote availability of materials through social media and Georgetown City Reporter Make education and outreach material handouts available to public at City offices Continue to offer education materials online and in hard copy at City offices. Update materials as needed PE-3.1 Continue to collect Household Hazardous Waste from residents at designated facilities. Refine communication efforts to maximize citizen participation in proper disposal. GUS-Env. Public Comm Police Code Continue current household hazardous waste voucher program with facility in Weir, TX Continue operation of two existing used oil drop off sites through collection contractor Assess use of household hazardous waste collection voucher program and used oil collection program Develop message to promote awareness and use of The Collection Station Post messages online and Georgetown City Reporter Assess effectiveness of outreach messages in terms of increased use of household hazardous waste and used oil collection programs Identify barriers to use Implements means to reduce barriers to use of household hazardous waste and used oil collection programs Measurable Goals Champion Department/ Supporting Departments MCM #1. Public Education, Outreach and Involvement (PE) PE-1 Community Education PE-2 Garden and Lawn Care Education PE-3 Household Hazardous Waste Education BMPs DRAFT City of Georgetown - Phase 2 Small MS4 Program Development Year 1 Year 2 Year 3 Year 4 Year 5 Measurable Goals Champion Department/ Supporting Departments BMPs PE-3.2 Acquire, create or support the creation of public education and outreach materials focused on use of less toxic alternatives. GUS-Env. Public Comm Police Code Identify primary household hazardous waste issues related to stormwater pollution Develop education and outreach materials to promote use of less hazardous products and practices, focusing on identified primary issues Post education and outreach materials online Promote availability of materials through social media and Georgetown City Reporter Make education and outreach material handouts available to public at City offices Continue to offer materials online and hard copy at City offices Revise materials if appropriate as new information becomes available PE-4.1 Staff shall develop a program to recruit and manage volunteer efforts to install inlet markers throughout the city. Volunteers will be educated about water quality impacts. GUS-Env. Public Comm GUS-Sys. Eng. Transportation Police Code Legal Establish GIS database to store inlet locations and marking status Import existing inlet location data into database Identify neighborhoods to be targeted for inlet marking Develop procedures to obtain inlet locations and to enter locations into database Obtain inlet locations in target neighborhoods Prepare/acquire inlet marking materials Develop forms to be completed by volunteers to track location of marked inlets Develop volunteer leader training Identify volunteer groups to lead inlet marking activities in target neighborhoods Train volunteer leaders Initiate marking activities Continue marking activities PE-4.2 Acquire, create or support the creation of public education and outreach materials to be distributed in target neighborhoods to explain the purpose of the recent inlet marker installation and concepts associated with “drains to creek”. GUS-Env. Public Comm GUS-Sys. Eng. Transportation Police Code Identify audience in PE-4.1 target neighborhoods and identify pertinent education and outreach approaches for audience Acquire, create or support the creation of public education and outreach materials Post education and outreach materials online Distribute education materials in target neighborhoods in conjunction with inlet marking activities Continue to distribute education materials in conjunction with inlet marking activities PE-5.1 Establish procedures for recruiting volunteers, identifying public spaces, facilitating clean-up and documenting activities. Volunteers will be educated about water quality impacts. GUS-Env. Public Comm GUS-Sys. Eng. Transportation Police Code Parks Legal Identify creeks to target for cleanup efforts Identify volunteer groups to lead cleanup efforts Initiate coordination with groups Train volunteers Develop cleanup documentation procedures Begin cleanup activities, documenting areas cleaned Continue cleanup activities Continue cleanup activities PE-4 Volunteer Inlet Marking PE-5 Creek Clean-Up Projects DRAFT City of Georgetown - Phase 2 Small MS4 Program Development Year 1 Year 2 Year 3 Year 4 Year 5 Measurable Goals Champion Department/ Supporting Departments BMPs PE-6.1 Continue to promote multiple tree planting events. Staff shall develop/acquire and provide supplemental materials to make the connection between tree planting and creek water quality. Parks Public Comm GUS Env. GUS-Sys. Eng. Transportation Continue tree planting events in parks. Continue tree planting events in parks. Acquire, create, or support the creation of education and outreach materials. Continue tree planting events in parks. Distribute education and outreach materials at events, online, and through social media. Continue tree planting events in parks. Distribute education and outreach materials at events, online, and through social media. Continue tree planting events in parks. Distribute education and outreach materials at events, online, and through social media. PE-7.1 Create survey to be utilized for this permit term. Conduct initial survey and analyze responses. If warranted, revise outreach articles and materials in response to initial survey. Finance (Pub Comm) Identify topics to be covered in survey and develop survey questions. Conduct initially survey, possibly through Georgetown biannual citizen survey. Identify education and outreach approach revisions based on survey results and begin making revisions. Continue education and outreach material revisions and distribute revised material. Conduct follow-up survey and to evaluate success of outreach material revisions. PE-8.1 Continue FOG (Fats, Oil or Grease) campaign. Refine communication efforts to maximize citizen awareness. GUS Util Pub Comm GUS Env GUS Sys Eng Continue existing FOG campaign. Identify target audience and identify campaign improvements to better reach target audience. Update campaign materials as necessary to better reach target audience, Continue updated campaign. Continue updated campaign. PE-9.1 Make SWMP publicly available.Public Comm GUS Env Post SWMP on City website along with brief description of SWMP purpose and regulatory driver. Announce SWMP adoption through traditional or social media Continue to provide online access to SWMP Continue to provide online access to SWMP Continue to provide online access to SWMP Continue to provide online access to SWMP PE-6 Tree Planting Program PE-7 Attitude Survey PE-8 FOG Campaign PE-9 Public Access to SWMP DRAFT City of Georgetown - Phase 2 Small MS4 Program Development Year 1 Year 2 Year 3 Year 4 Year 5 Measurable Goals Champion Department/ Supporting Departments BMPs ID-1.1 Review and revise, if needed, relevant ordinance(s) to provide authority to: prohibit illicit discharges and illicit connections, respond to and contain other releases, and prohibit dumping or disposal of materials other than stormwater. GUS Util Legal GUS Env Review current ordinances Draft ordinance Adopted Ordinance Written enforcement procedures none none ID-2.1 Develop written procedures for responding to illicit discharge complaints. Create and maintain a complaint hotline database. Begin investigations of complaints as they are received. GUS Util Police - Code Newsletter, web page or press release List of complaints Newsletter, web page or press release List of complaints Newsletter, web page or press release List of complaints Newsletter, web page or press release List of complaints Newsletter, web page or press release List of complaints ID-3.1 Continue to update the City's storm sewer map as needed with identification of new, altered, and newly discovered storm sewer features. GUS-Sys. Eng. Transportation Planning Assess mapping needs and evaluate priority watersheds (related to Salamander habitat) Map the Middle Fork San Gabriel River and Berry Creek watersheds Update System Map Map the North Fork San Gabriel watershed Update System Map Map the South Fork San Gabriel watershed Update System Map Map the Smith Branch watershed ID-4.1 Continue operation and advertising of The Collection Station. Refine communication efforts to increase citizen participation in proper disposal. GUS-Env. ID-4.2 Consider appropriateness and need of adding remote drop off locations (e.g. oil igloos) for used motor oil collection to encourage greater compliance. GUS-Env. ID-5.1 Education on elimination and detection for illicit discharge and dumping issues.GUS Util Develop training materials 1 training per Department, list of attendees / dates 1 training for new employees, list of attendees / dates 1 training for new employees, list of attendees / dates 1 training for new employees, list of attendees / dates ID-1 Illicit Discharge Ordinance ID-3 Storm Drain and Outlet Mapping ID-4 The Collection Station ID-5 Staff IDDE Education ID-2 Citizen Complaint Hotline ID-6 Illicit Discharge Investigations MCM #2 Illicit Discharge Detection and Elimination (IDDE) DRAFT City of Georgetown - Phase 2 Small MS4 Program Development Year 1 Year 2 Year 3 Year 4 Year 5 Measurable Goals Champion Department/ Supporting Departments BMPs ID-6.1 Procedures to trace the source of an illicit discharge and eliminate the sources. GUS Util Police Code GUS Env List of investigation types and locations List of investigation types and locations List of investigation types and locations List of investigation types and locations List of investigation types and locations ID-7.1 Continue to clean the sanitary sewer collection system.GUS Util Clean ____ feet of sanitary sewer Clean ____ feet of sanitary sewer Clean ____ feet of sanitary sewer Clean ____ feet of sanitary sewer Clean ____ feet of sanitary sewer C-1.1 Develop and implement staff training for procedures, regulations and policies. GUS Sys Eng Transportation GUS Util GUS Env Police Code GUS Env Assess current inspection procedures to identify needs for training on TPDES construction general permit (CGP). Acquire, develop, or support the development of CGP training curriculum. Identify training frequency. Identify staff requiring training. Begin staff training. Continue staff training at identified frequency. Continue staff training at identified frequency. C-2.1 Document procedures for plan review. Review and refine plan review and permitting for all projects to add in compliance with the TPDES CGP. GUS Sys Eng Planning Transportation GUS Util Assess current plan review procedures related to TPDES construction general permit (CGP). Identify areas requiring improvement. Develop revised plan review procedures. Begin implementing revised review procedures. Develop tracking system and inventory of active public and private construction sites. Continue implementing revised review procedures, implement tracking and inventory system. Continue implementing revised review procedures and tracking and inventory system. C-3.1 Document procedures for site inspection and enforcement. Review and update procedures for all projects to add in compliance with the TPDES CGP GUS Sys Eng Planning Transportation GUS Util Legal Assess inspection procedures related to compliance with TPDES construction general permit (CGP). Identify areas requiring improvement. Develop revisions to inspection procedures based on assessment. Include system for tracking stormwater inspections stormwater-related complaints regarding construction activities. Begin implementing revised inspection procedures. Continue implementing revised inspection procedures. Continue implementing revised inspection procedures. C-1 Staff Training C-2 Construction Plan Review and Permitting MCM #3 Construction Site Stormwater Runoff Control ID-7 Sanitary Sewer System Cleaning C-3 Construction Site Inspection and Enforcement DRAFT City of Georgetown - Phase 2 Small MS4 Program Development Year 1 Year 2 Year 3 Year 4 Year 5 Measurable Goals Champion Department/ Supporting Departments BMPs PC-1.1 Document procedures and standards for plan review. Conduct plan review for all new construction and redevelopment projects to ensure designs address permanent water quality measures in the most sensitive areas of the City (i.e. Edwards Aquifer Recharge Zone). GUS-Sys. Eng. Transportation Planning Assess current plan review procedures regarding review of permanent water quality measures. Identify areas requiring improvement. Develop revisions to plan review procedures based on assessment. Develop system for tracking proposed permanent stormwater quality measures. Continue implementing revised plan review procedures. Continue implementing revised plan review procedures. PC-2.1 Refine and update procedures and regulations regarding detention and pollutant attenuation, as appropriate. Develop an adaptive management review process to ensure regular reevaluation and updating of these regulations based on new water quality information. GUS-Sys. Eng. Transportation Planning Parks Review procedures and regulations to identify required improvements. Refine and update regulations. Develop process for regular review and updating of procedures and regulations. Begin implementing procedure regulation review and updating process. Continue implementing procedure regulation review and updating process. Continue implementing procedure regulation review and updating process. PC-3.1 Set up processes and procedures to ensure maintenance by initial owner and subsequent property owners by requiring developers to create a maintenance plan and require that plan be recorded in the Williamson County property records. Planning GUS-Sys. Eng. Transportation Legal Assess existing ordinances and codes, determine if modifications are necessary to allow City to require owners to develop and implement maintenance plans. Develop or modify ordinances or code to allow City to require owners to develop and implement maintenance plans. Develop maintenance plan tracking procedures to verify that maintenance plans have been prepared and recorded. Begin implementing maintenance plan tracking procedures. Continue implementing maintenance plan tracking procedures. PC-3.2 Require that operation and maintenance is performed and documented and that documentation is retained on site. GUS Util GUS- Sys. Eng. Transportation Legal Assess existing ordinances and development code to determine whether modifications are necessary to allow City to require owners to perform and document maintenance. Develop or modify ordinances or code to allow City to require owners to perform and document maintenance. Develop procedures to review maintenance records. Begin implementing maintenance record review procedures. Continue implementing maintenance record review procedures. MCM #4 Post-Construction Stormwater Management in New Development and Redevelopment PC-1 Review of Permanent BMPs PC-2 Detention and Pollutant Attenuation PC-3 Long-Term Maintenance of PC BMPs DRAFT City of Georgetown - Phase 2 Small MS4 Program Development Year 1 Year 2 Year 3 Year 4 Year 5 Measurable Goals Champion Department/ Supporting Departments BMPs GH-1.1 Update the City's maps to include City owned facilities and controls. Planning GUS Sys. Eng. GUS - UTIL Transportation Police-Code Parks Review completeness of current mapping of City owned facilities and stormwater controls. Acquire additional data needed. Develop procedures for updating. Maintain/update database and maps. Maintain/update database and maps. Maintain/update database and maps. GH-2.1 Develop and implement staff training for procedures, regulations and policies. Transportation GUS- Sys. Eng. Continue current training programs. Identify departments and staff requiring stormwater training. Acquire, develop, or support the development of training curriculum. 1 training per Department, list of attendees / dates 1 training for new employees, list of attendees / dates 1 training for new employees, list of attendees / dates GH-3.1 Develop standard contract language and ensure all appropriate future contracts and updates contain language requiring contractor compliance. Transportation GUS- Sys. Eng. Review existing standard contract language related to minimizing stormwater pollutants. Implement standard pollution control requirements. Continue revising standard contracts to include pollution control requirements. Require use of revised contracts as they are available. Continue revising standard contracts to include pollution control requirements. Require use of revised contracts as they are available. Continue revising standard contracts to include pollution control requirements. Require use of revised contracts as they are available. GH-4.1 Continue sweeping public streets and high priority facilities, document disposal procedure. Transportation GUS- Utilities GUS- EnvGUS-Utilities Monthly reports on lane miles swept, sweep ____ lane miles Monthly reports on lane miles swept, sweep ____ lane miles Monthly reports on lane miles swept, sweep ____ lane miles Monthly reports on lane miles swept, sweep ____ lane miles Monthly reports on lane miles swept, sweep ____ lane miles GH-5.1 Continue system cleaning, develop a list of potential problem areas and prioritize problem areas for increased inspection (for example, areas with recurrent illegal dumping) GUS-Sys. Eng. Transportation GUS- Env Continue cleaning activities. Continue cleaning activities. Identify problem areas and develop prioritized list. Develop tracking system. Annual reports on cleaning activities, ___inlets cleaned ___culverts cleaned Annual reports on cleaning activities, ___inlets cleaned ___culverts cleaned Annual reports on cleaning activities, ___inlets cleaned ___culverts cleaned MCM #5 Pollution Prevention and Good Housekeeping for Municipal Operations GH-2 Staff Training and Reporting GH-3 Contractor Oversight GH-4 Street Sweeping GH-5 Inlet Drain and Structure Cleaning GH-6 Facility Assessments and SOPs GH-1 Permittee-Owned Facilities and Control Inventory DRAFT City of Georgetown - Phase 2 Small MS4 Program Development Year 1 Year 2 Year 3 Year 4 Year 5 Measurable Goals Champion Department/ Supporting Departments BMPs GH-6.1 Assess City owned facilities to determine which ones have a high potential to release pollutants. Prepare SOPs for identified high priority facilities. GUS-Sys. Eng. Transportation GUS- Env Assess 3 facilities Prepare SOP for Municipal Complex Prepare SOP for Parks Administration Prepare SOP for Recreation Center and Pools Continue implementing of SOPs. Continue implementing of SOPs. GH-7.1 To reduce water quality impacts from fertilizers and pesticides, maintain licensed applicators by the Texas Department of Agriculture with annual training and certification on proper storage and application techniques. Parks copies of licenses copies of license renewals for annual report copies of license renewals for annual report copies of license renewals for annual report copies of license renewals for annual report GH-8.1 Based on initial assessment of City-owned facilities, install improvements at various facilities. GUS-Sys. Eng. Transportation GUS-Env Install asphalt speed bump downstream of transformer storage area Provide cover over scrap metal storage None None None GH-9.1 Based on initial assessment of City-owned facilities, install improvements at various facilities. GUS-Sys. Eng. Parks GUS-Env Install containment around soil, mulch and crushed granite storage area None None None Evaluate Integrated Pest Control techniques GH-10.1 Based on initial assessment of City-owned facilities, install improvements at various facilities. GUS-Sys. Eng. Parks GUS-Env Switch from hypochlorite to PPB tabs at pools Install overhead cover over equipment at Recreation Center Install overhead cover over equipment at ___ Pool Install overhead cover over equipment at _____ Pool Install overhead cover over equipment at ____ Pool GH-7 Licensed Applicators GH-8 Municipal Complex Improvements GH-9 Parks Facility Improvements GH-10 Pool Facility Improvements Legal GUS - Env.GUS - UTIL Base $48.44 $32.94 $45.80 Year 1 $49.41 $33.60 $46.72 Year 2 $50.40 $34.27 $47.65 Year 3 $51.40 $34.96 $48.60 Year 4 $52.43 $35.66 $49.58 Year 5 $53.48 $36.37 $50.57 Year 1 Year 2 Annual Report 7,933$ 8,081$ Public Education 20,027$ 34,300$ Illicit Discharge 31,330$ 42,375$ Construction 15,965$ 27,994$ Post-Construction 11,358$ 17,727$ Municipal Operations 58,292$ 76,142$ GUS-Sys. Eng.Transportation Police-Code Parks Planning $45.91 $28.07 $28.66 $30.02 $38.71 $46.83 $28.63 $29.23 $30.62 $39.48 $47.76 $29.20 $29.82 $31.23 $40.27 $48.72 $29.79 $30.41 $31.86 $41.08 $49.69 $30.38 $31.02 $32.49 $41.90 $50.69 $30.99 $31.64 $33.14 $42.74 Year 3 Year 4 Year 5 8,233$ 8,388$ 8,545$ 28,763$ 29,635$ 29,059$ 42,562$ 33,198$ 33,862$ 19,789$ 16,482$ 16,245$ 23,177$ 22,172$ 22,081$ 57,135$ 55,802$ 60,112$ Labor Hours Personnel Costs Capitol Costs Total Costs Labor Hours Personnel Costs Capitol Costs Total Costs Labor Hours Personnel Costs Capitol Costs Total Costs Labor Hours Personnel Costs Capitol Costs Total Costs Labor Hours Personnel Costs Capitol Costs Total Costs Labor Hours Personnel Costs Capitol Costs Total Costs Adaptive Management: Annual Report on Plan Implementation 205 $ 7,433 $ 500 $ 7,933 205 $ 7,581 $ 500 $ 8,081 205 $ 7,733 $ 500 $ 8,233 205 $ 7,888 $ 500 $ 8,388 205 $ 8,045 $ 500 $ 8,545 1025 $ 38,680 $ 2,500 $ 41,180 PE-1.1 Develop a public education and outreach campaign focused on the reduction of the bacteria, floatables and fertilizer. 97 $ 3,151 $ - $ 3,151 259 $ 8,857 $ 1,000 $ 9,857 77 $ 2,648 $ 1,000 $ 3,648 142 $ 5,227 $ 1,000 $ 6,227 107 $ 3,917 $ 1,000 $ 4,917 682 $ 23,801 $ 4,000 $ 27,801 PE-2.1 Acquire, create or support the creation of public education and outreach materials focused on garden and lawn care education. 19 $ 613 $ - $ 613 46 $ 1,498 $ 500 $ 1,998 24 $ 813 $ 500 $ 1,313 17 $ 586 $ 500 $ 1,086 22 $ 779 $ 500 $ 1,279 128 $ 4,289 $ 2,000 $ 6,289 PE-3.1 Continue to collect Household Hazardous Waste from residents at designated facilities. Refine communication efforts to maximize citizen participation in proper disposal. 38 $ 1,239 $ - $ 1,239 32 $ 1,063 $ - $ 1,063 37 $ 1,259 $ - $ 1,259 44 $ 1,501 $ - $ 1,501 49 $ 1,713 $ - $ 1,713 200 $ 6,776 $ - $ 6,776 PE-3.2 Acquire, create or support the creation of public education and outreach materials focused on use of less toxic alternatives. 37 $ 1,186 $ - $ 1,186 68 $ 2,245 $ 500 $ 2,745 33 $ 1,089 $ 500 $ 1,589 28 $ 933 $ 500 $ 1,433 54 $ 1,893 $ 500 $ 2,393 220 $ 7,346 $ 2,000 $ 9,346 PE-4.1 Staff shall develop a program to recruit and manage volunteer efforts to install inlet markers throughout the city. Volunteers will be educated about water quality impacts. 146 $ 5,208 $ - $ 5,208 156 $ 5,604 $ - $ 5,604 109 $ 3,985 $ 500 $ 4,485 118 $ 4,207 $ 500 $ 4,707 98 $ 3,564 $ 500 $ 4,064 627 $ 22,567 $ 1,500 $ 24,067 PE-4.2 Acquire, create or support the creation of public education and outreach materials to be distributed in target neighborhoods to explain the purpose of the recent inlet marker installation and concepts associated with “drains to creek”. 65 $ 2,030 $ - $ 2,030 95 $ 3,301 $ 1,000 $ 4,301 60 $ 1,937 $ 1,000 $ 2,937 80 $ 2,759 $ 1,000 $ 3,759 75 $ 2,632 $ 1,000 $ 3,632 375 $ 12,658 $ 4,000 $ 16,658 PE-5.1 Establish procedures for recruiting volunteers, identifying public spaces, facilitating clean-up and documenting activities. Volunteers will be educated about water quality impacts. 115 $ 3,729 $ - $ 3,729 130 $ 4,368 $ - $ 4,368 245 $ 8,613 $ 400 $ 9,013 205 $ 7,134 $ 400 $ 7,534 205 $ 7,276 $ 400 $ 7,676 900 $ 31,120 $ 1,200 $ 32,320 PE-6.1 Continue to promote multiple tree planting events. Staff shall develop/acquire and provide supplemental materials to make the connection between tree planting and creek water quality. 31 $ 989 $ - $ 989 62 $ 2,023 $ - $ 2,023 57 $ 1,889 $ - $ 1,889 41 $ 1,390 $ - $ 1,390 41 $ 1,418 $ - $ 1,418 232 $ 7,709 $ - $ 7,709 PE-7.1 Create survey to be utilized for this permit term. Conduct initial survey and analyze responses. If warranted, revise outreach articles and materials in response to initial survey. 15 $ 545 $ - $ 545 25 $ 899 $ - $ 899 20 $ 742 $ - $ 742 15 $ 579 $ - $ 579 25 $ 954 $ - $ 954 100 $ 3,719 $ - $ 3,719 PE-8.1 Continue FOG (Fats, Oil or Grease) campaign. Refine communication efforts to maximize citizen awareness. 24 $ 954 $ - $ 954 26 $ 1,050 $ - $ 1,050 36 $ 1,489 $ - $ 1,489 24 $ 1,012 $ - $ 1,012 14 $ 598 $ - $ 598 124 $ 5,104 $ - $ 5,104 PE-9.1 Make SWMP publicly available. 12 $ 383 $ - $ 383 12 $ 391 $ - $ 391 12 $ 399 $ - $ 399 12 $ 407 $ - $ 407 12 $ 415 $ - $ 415 60 $ 1,995 $ - $ 1,995 ID-1.1 Review and revise, if needed, relevant ordinance(s) to provide authority to: prohibit illicit discharges and illicit connections, respond to and contain other releases, and prohibit dumping or disposal of materials other than stormwater. 280 $ 10,304 $ - $ 10,304 120 $ 4,319 $ - $ 4,319 255 $ 9,112 $ - $ 9,112 0 $ - $ - $ - 0 $ - $ - $ - 655 $ 23,735 $ - $ 23,735 ID-2.1 Develop written procedures for responding to illicit discharge complaints. Create and maintain a complaint hotline database. Begin investigations of complaints as they are received. 60 $ 2,302 $ - $ 2,302 50 $ 2,056 $ - $ 2,056 50 $ 2,097 $ - $ 2,097 50 $ 2,139 $ - $ 2,139 50 $ 2,182 $ - $ 2,182 260 $ 10,778 $ - $ 10,778 ID-3.1 Continue to update the City's storm sewer map as needed with identification of new, altered, and newly discovered storm sewer features. 170 $ 7,051 $ - $ 7,051 500 $ 22,026 $ - $ 22,026 500 $ 22,467 $ - $ 22,467 475 $ 22,157 $ - $ 22,157 475 $ 22,600 $ - $ 22,600 2120 $ 96,300 $ - $ 96,300 ID-4.1 Continue operation and advertising of The Collection Station. Refine communication efforts to increase citizen participation in proper disposal. 24 $ 823 $ - $ 823 26 $ 916 $ - $ 916 26 $ 935 $ - $ 935 24 $ 873 $ - $ 873 24 $ 891 $ - $ 891 124 $ 4,438 $ - $ 4,438 ID-4.2 Consider appropriateness and need of adding remote drop off locations (e.g. oil igloos) for used motor oil collection to encourage greater compliance. 29 $ 1,070 $ - $ 1,070 31 $ 1,168 $ - $ 1,168 31 $ 1,192 $ - $ 1,192 29 $ 1,135 $ - $ 1,135 29 $ 1,158 $ - $ 1,158 149 $ 5,723 $ - $ 5,723 BMPs Total Hours and Costs DRAFT City of Georgetown - Phase 2 Small MS4 Program Development Year 5Year 4Year 3Year 2Year 1 ID-5.1 Education on elimination and detection for illicit discharge and dumping issues.163 $ 5,930 $ - $ 5,930 218 $ 8,253 $ - $ 8,253 77 $ 3,051 $ - $ 3,051 77 $ 3,112 $ - $ 3,112 77 $ 3,174 $ - $ 3,174 612 $ 23,519 $ - $ 23,519 ID-6.1 Procedures to trace the source of an illicit discharge and eliminate the sources.84 $ 2,874 $ - $ 2,874 74 $ 2,639 $ - $ 2,639 74 $ 2,692 $ - $ 2,692 74 $ 2,746 $ - $ 2,746 74 $ 2,801 $ - $ 2,801 380 $ 13,752 $ - $ 13,752 ID-7.1 Continue to clean the sanitary sewer collection system.24 $ 977 $ - $ 977 24 $ 996 $ - $ 996 24 $ 1,016 $ - $ 1,016 24 $ 1,036 $ - $ 1,036 24 $ 1,057 $ - $ 1,057 120 $ 5,082 $ - $ 5,082 C-1.1 Develop and implement staff training for procedures, regulations and policies.150 $ 5,682 $ - $ 5,682 320 $ 12,630 $ - $ 12,630 210 $ 8,580 $ - $ 8,580 210 $ 8,751 $ - $ 8,751 210 $ 8,926 $ - $ 8,926 1100 $ 44,569 $ - $ 44,569 C-2.1 Document procedures for plan review. Review and refine plan review and permitting for all projects to add in compliance with the TPDES CGP. 85 $ 3,596 $ - $ 3,596 130 $ 5,424 $ - $ 5,424 105 $ 4,448 $ - $ 4,448 65 $ 2,822 $ - $ 2,822 65 $ 2,878 $ - $ 2,878 450 $ 19,168 $ - $ 19,168 C-3.1 Document procedures for site inspection and enforcement. Review and update procedures for all projects to add in compliance with the TPDES CGP 165 $ 6,688 $ - $ 6,688 230 $ 9,940 $ - $ 9,940 150 $ 6,761 $ - $ 6,761 110 $ 4,909 $ - $ 4,909 95 $ 4,441 $ - $ 4,441 750 $ 32,739 $ - $ 32,739 PC-1.1 Document procedures and standards for plan review. Conduct plan review for all new construction and redevelopment projects to ensure designs address permanent water quality measures in the most sensitive areas of the City (i.e. Edwards Aquifer Recharge Zone). 71 $ 2,885 $ - $ 2,885 140 $ 5,600 $ - $ 5,600 230 $ 10,746 $ - $ 10,746 222 $ 10,651 $ - $ 10,651 222 $ 10,864 $ - $ 10,864 885 $ 40,747 $ - $ 40,747 PC-2.1 Refine and update procedures and regulations regarding detention and pollutant attenuation, as appropriate. Develop an adaptive management review process to ensure regular reevaluation and updating of these regulations based on new water quality information. 71 $ 2,885 $ - $ 2,885 140 $ 5,600 $ - $ 5,600 70 $ 2,951 $ - $ 2,951 47 $ 1,955 $ - $ 1,955 47 $ 1,994 $ - $ 1,994 375 $ 15,385 $ - $ 15,385 PC-3.1 Set up processes and procedures to ensure maintenance by initial owner and subsequent property owners by requiring developers to create a maintenance plan and require that plan be recorded in the Williamson County property records. 85 $ 3,794 $ - $ 3,794 85 $ 3,870 $ - $ 3,870 59 $ 2,485 $ - $ 2,485 59 $ 2,535 $ - $ 2,535 47 $ 2,051 $ - $ 2,051 335 $ 14,735 $ - $ 14,735 PC-3.2 Require that operation and maintenance is performed and documented and that documentation is retained on site. 40 $ 1,793 $ - $ 1,793 57 $ 2,658 $ - $ 2,658 159 $ 6,996 $ - $ 6,996 157 $ 7,031 $ - $ 7,031 157 $ 7,172 $ - $ 7,172 570 $ 25,650 $ - $ 25,650 GH-1.1 Update the City's maps to include City owned facilities and controls.45 $ 1,834 $ - $ 1,834 100 $ 4,405 $ - $ 4,405 30 $ 1,272 $ - $ 1,272 30 $ 1,298 $ - $ 1,298 30 $ 1,324 $ - $ 1,324 235 $ 10,133 $ - $ 10,133 GH-2.1 Develop and implement staff training for procedures, regulations and policies.163 $ 5,930 $ - $ 5,930 218 $ 8,253 $ - $ 8,253 112 $ 4,274 $ - $ 4,274 112 $ 4,360 $ - $ 4,360 112 $ 4,447 $ - $ 4,447 717 $ 27,263 $ - $ 27,263 GH-3.1 Develop standard contract language and ensure all appropriate future contracts and updates contain language requiring contractor compliance. 35 $ 1,561 $ - $ 1,561 50 $ 2,123 $ - $ 2,123 30 $ 1,286 $ - $ 1,286 30 $ 1,311 $ - $ 1,311 30 $ 1,338 $ - $ 1,338 175 $ 7,619 $ - $ 7,619 GH-4.1 Continue sweeping public streets and high priority facilities, document disposal procedure.910 $ 26,237 $ - $ 26,237 910 $ 26,761 $ - $ 26,761 910 $ 27,296 $ - $ 27,296 910 $ 27,842 $ - $ 27,842 910 $ 28,399 $ - $ 28,399 4550 $ 136,536 $ - $ 136,536 GH-5.1 Continue system cleaning, develop a list of potential problem areas and prioritize problem areas for increased inspection (for example, areas with recurrent illegal dumping) 237 $ 8,040 $ - $ 8,040 368 $ 12,819 $ - $ 12,819 415 $ 14,072 $ - $ 14,072 415 $ 14,353 $ - $ 14,353 415 $ 14,640 $ - $ 14,640 1850 $ 63,924 $ - $ 63,924 GH-6.1 Assess City owned facilities to determine which ones have a high potential to release pollutants. Prepare SOPs for identified high priority facilities. 50 $ 2,026 $ - $ 2,026 105 $ 3,871 $ - $ 3,871 105 $ 3,949 $ - $ 3,949 35 $ 1,572 $ - $ 1,572 35 $ 1,603 $ - $ 1,603 330 $ 13,022 $ - $ 13,022 GH-7.1 To reduce water quality impacts from fertilizers and pesticides, maintain licensed applicators by the Texas Department of Agriculture with annual training and certification on proper storage and application techniques. 24 $ 727 $ - $ 727 24 $ 741 $ - $ 741 24 $ 756 $ - $ 756 24 $ 771 $ - $ 771 24 $ 787 $ - $ 787 120 $ 3,783 $ - $ 3,783 GH-8.1 Based on initial assessment of City-owned facilities, install improvements at various facilities.72 $ 2,392 $ 500 $ 2,892 160 $ 7,001 $ 5,000 $ 12,001 0 $ - $ - $ - 0 $ - $ - $ - 0 $ - $ - $ - 232 $ 9,394 $ 5,500 $ 14,894 GH-9.1 Based on initial assessment of City-owned facilities, install improvements at various facilities.112 $ 4,094 $ 1,250 $ 5,344 0 $ - $ - $ - 0 $ - $ - $ - 0 $ - $ - $ - 88 $ 3,215 $ - $ 3,215 200 $ 7,308 $ 1,250 $ 8,558 GH-10.1 Based on initial assessment of City-owned facilities, install improvements at various facilities.80 $ 2,701 $ 1,000 $ 3,701 92 $ 3,166 $ 2,000 $ 5,166 92 $ 3,230 $ 1,000 $ 4,230 92 $ 3,294 $ 1,000 $ 4,294 92 $ 3,360 $ 1,000 $ 4,360 448 $ 15,751 $ 6,000 $ 21,751 Totals 4,033 $ 141,655 $ 3,250 $ 144,905 5,288 $ 196,120 $ 10,500 $ 206,620 4,653 $ 174,259 $ 5,400 $ 179,659 4,202 $ 160,276 $ 5,400 $ 165,676 4,239 $ 164,505 $ 5,400 $ 169,905 22,415 $ 836,815 $ 29,950 $ 866,765 $- $50,000 $100,000 $150,000 $200,000 $250,000 Year 1 Year 2 Year 3 Year 4 Year 5 Co s t Permit Year City of Georgetown Storm Water Management Program Annual BMP Implementation Costs Municipal Operations Post-Construction Construction Illicit Discharge Public Education Annual Report Legal GUS - Env. GUS - UTIL GUS-Sys. Eng. Transportation Police-Code Parks Planning Year 1 Annual Report on Plan Implementation 10 40 20 40 80 5 5 5 205 7,433$ 500$ 7,933$ Year 2 Annual Report on Plan Implementation 10 40 20 40 80 5 5 5 205 7,581$ 500$ 8,081$ Year 3 Annual Report on Plan Implementation 10 40 20 40 80 5 5 5 205 7,733$ 500$ 8,233$ Year 4 Annual Report on Plan Implementation 10 40 20 40 80 5 5 5 205 7,888$ 500$ 8,388$ Year 5 Annual Report on Plan Implementation 10 40 20 40 80 5 5 5 205 8,045$ 500$ 8,545$ 50 200 100 200 400 25 25 25 1025 38,680$ 2,500$ 41,180$ Total Cost Totals City of Georgetown - Phase 2 Small MS4 Program Development Adaptive Management: Annual Report on Plan Implementation Year Measurable Goals Department Impact: Program Implementation (Hours) Total Hours Personnel Cost Capital Cost Legal GUS - Env. GUS - UTIL GUS-Sys. Eng. Transportation Police-Code Parks Planning Year 1 Identify 3 most impactful community issues (with special consideration to aquifer and salamander concerns), identify associated audiences of each issue 75 20 2 97 3,151$ -$ 3,151$ Year 2 Develop public education and outreach campaign focused on reduction of the Big 3 200 5 10 40 4 259 8,857$ 1,000$ 9,857$ Year 3 Market campaign via online webpage and social media 50 5 20 2 77 2,648$ 1,000$ 3,648$ Year 4 Add billing inserts and brochures to the campaign 100 15 5 20 2 142 5,227$ 1,000$ 6,227$ Year 5 Market full campaign using online webpage, social media, billing inserts, and brochures 75 5 5 20 2 107 3,917$ 1,000$ 4,917$ 0 500 25 25 120 12 0 0 682 23,801$ 4,000$ 27,801$ Total Cost Totals City of Georgetown - Phase 2 Small MS4 Program Development MCM #1. Public Education, Outreach and Involvement (PE) PE-1 Community Education PE-1.1 Develop a public education and outreach campaign focused on the reduction of the bacteria, floatables and fertilizer. Department Impact: Program Implementation (Hours)Measurable Goals Total Hours Personnel Cost Capital CostYear Legal GUS - Env. GUS - UTIL GUS-Sys. Eng. Transportation Police-Code Parks Planning Year 1 Identify primary garden and lawn care issues related to stormwater pollution 5 2 8 4 19 613$ -$ 613$ Year 2 Acquire, create, or support the creation of education and outreach materials to address primary lawn care issues 20 2 16 8 46 1,498$ 500$ 1,998$ Year 3 Post education and outreach materials online. Promote availability of materials through social media and Georgetown City Reporter 10 2 8 4 24 813$ 500$ 1,313$ Year 4 Make education and outreach material handouts available to public at City offices 5 2 8 2 17 586$ 500$ 1,086$ Year 5 Continue to offer education materials online and in hard copy at City offices. Update materials as needed 10 2 8 2 22 779$ 500$ 1,279$ 0 50 0 10 48 0 20 0 128 4,289$ 2,000$ 6,289$ Total Cost Totals City of Georgetown - Phase 2 Small MS4 Program Development MCM #1. Public Education, Outreach and Involvement (PE) PE-2 Garden and Lawn Care Education PE-2.1 Acquire, create or support the creation of public education and outreach materials focused on garden and lawn care education. Year Measurable Goals Department Impact: Program Implementation (Hours) Total Hours Personnel Cost Capital Cost Legal GUS - Env. GUS - UTIL GUS-Sys. Eng. Transportation Police-Code Parks Planning Year 1 Continue current household hazardous waste voucher program with facility in Weir, TX Continue operation of two existing used oil drop off sites through collection contractor 30 4 4 38 1,239$ -$ 1,239$ Year 2 Assess use of household hazardous waste collection voucher program and used oil collection program 25 4 3 32 1,063$ -$ 1,063$ Year 3 Develop message to promote awareness and use of The Collection Station Post messages online and Georgetown City Reporter 30 4 3 37 1,259$ -$ 1,259$ Year 4 Assess effectiveness of outreach messages in terms of increased use of household hazardous waste and used oil collection programs Identify barriers to use 30 4 10 44 1,501$ -$ 1,501$ Year 5 Implements means to reduce barriers to use of household hazardous waste and used oil collection programs 35 4 10 49 1,713$ -$ 1,713$ 0 150 0 0 20 30 0 0 200 6,776$ -$ 6,776$ Total Cost Totals City of Georgetown - Phase 2 Small MS4 Program Development MCM #1. Public Education, Outreach and Involvement (PE) PE-3 Household Hazardous Waste Education PE-3.1 Continue to collect Household Hazardous Waste from residents at designated facilities. Refine communication efforts to maximize citizen participation in proper disposal. Year Measurable Goals Department Impact: Program Implementation (Hours) Total Hours Personnel Cost Capital Cost Legal GUS - Env. GUS - UTIL GUS-Sys. Eng. Transportation Police-Code Parks Planning Year 1 Identify primary household hazardous waste issues related to stormwater pollution 25 8 4 37 1,186$ -$ 1,186$ Year 2 Develop education and outreach materials to promote use of less hazardous products and practices, focusing on identified primary issues 50 8 10 68 2,245$ 500$ 2,745$ Year 3 Post education and outreach materials online Promote availability of materials through social media and Georgetown City Reporter 20 8 5 33 1,089$ 500$ 1,589$ Year 4 Make education and outreach material handouts available to public at City offices 15 8 5 28 933$ 500$ 1,433$ Year 5 Continue to offer materials online and hard copy at City offices Revise materials if appropriate as new information becomes available 40 8 6 54 1,893$ 500$ 2,393$ 0 150 0 0 40 30 0 0 220 7,346$ 2,000$ 9,346$ Total Cost Totals City of Georgetown - Phase 2 Small MS4 Program Development MCM #1. Public Education, Outreach and Involvement (PE) PE-3 Household Hazardous Waste Education PE-3.2 Acquire, create or support the creation of public education and outreach materials focused on use of less toxic alternatives. Year Measurable Goals Department Impact: Program Implementation (Hours) Total Hours Personnel Cost Capital Cost Legal GUS - Env. GUS - UTIL GUS-Sys. Eng. Transportation Police-Code Parks Planning Year 1 Establish GIS database to store inlet locations and marking status Import existing inlet location data into database Identify neighborhoods to be targeted for inlet marking 4 80 30 30 2 146 5,208$ -$ 5,208$ Year 2 Develop procedures to obtain inlet locations and to enter locations into database Obtain inlet locations in target neighborhoods 4 80 30 40 2 156 5,604$ -$ 5,604$ Year 3 Prepare/acquire inlet marking materials Develop forms to be completed by volunteers to track location of marked inlets Develop volunteer leader training 7 40 20 40 2 109 3,985$ 500$ 4,485$ Year 4 Identify volunteer groups to lead inlet marking activities in target neighborhoods Train volunteer leaders Initiate marking activities 5 60 10 40 3 118 4,207$ 500$ 4,707$ Year 5 Continue marking activities 5 40 10 40 3 98 3,564$ 500$ 4,064$ 25 300 0 100 190 12 0 0 627 22,567$ 1,500$ 24,067$ Total Cost Totals City of Georgetown - Phase 2 Small MS4 Program Development MCM #1. Public Education, Outreach and Involvement (PE) PE-4 Volunteer Inlet Marking PE-4.1 Staff shall develop a program to recruit and manage volunteer efforts to install inlet markers throughout the city. Volunteers will be educated about water quality impacts. Year Measurable Goals Department Impact: Program Implementation (Hours) Total Hours Personnel Cost Capital Cost Legal GUS - Env. GUS - UTIL GUS-Sys. Eng. Transportation Police-Code Parks Planning Year 1 Identify audience in PE-4.1 target neighborhoods and identify pertinent education and outreach approaches for audience 15 5 40 5 65 2,030$ -$ 2,030$ Year 2 Acquire, create or support the creation of public education and outreach materials 30 20 40 5 95 3,301$ 1,000$ 4,301$ Year 3 Post education and outreach materials online 10 5 40 5 60 1,937$ 1,000$ 2,937$ Year 4 Distribute education materials in target neighborhoods in conjunction with inlet marking activities 25 10 40 5 80 2,759$ 1,000$ 3,759$ Year 5 Continue to distribute education materials in conjunction with inlet marking activities 20 10 40 5 75 2,632$ 1,000$ 3,632$ 0 100 0 50 200 25 0 0 375 12,658$ 4,000$ 16,658$ Total Cost Totals City of Georgetown - Phase 2 Small MS4 Program Development MCM #1. Public Education, Outreach and Involvement (PE) PE-4 Volunteer Inlet Marking PE-4.2 Acquire, create or support the creation of public education and outreach materials to be distributed in target neighborhoods to explain the purpose of the recent inlet marker installation and concepts associated with “drains to creek”. Year Measurable Goals Department Impact: Program Implementation (Hours) Total Hours Personnel Cost Capital Cost Legal GUS - Env. GUS - UTIL GUS-Sys. Eng. Transportation Police-Code Parks Planning Year 1 Identify creeks to target for cleanup efforts 5 40 5 40 5 20 115 3,729$ -$ 3,729$ Year 2 Identify volunteer groups to lead cleanup efforts Initiate coordination with groups 10 40 5 40 5 30 130 4,368$ -$ 4,368$ Year 3 Train volunteers Develop cleanup documentation procedures Begin cleanup activities, documenting areas cleaned 25 80 10 40 10 80 245 8,613$ 400$ 9,013$ Year 4 Continue cleanup activities 5 70 15 40 15 60 205 7,134$ 400$ 7,534$ Year 5 Continue cleanup activities 5 70 15 40 15 60 205 7,276$ 400$ 7,676$ 50 300 0 50 200 50 250 0 900 31,120$ 1,200$ 32,320$ Total Cost Totals City of Georgetown - Phase 2 Small MS4 Program Development MCM #1. Public Education, Outreach and Involvement (PE) PE-5 Creek Clean-Up Projects PE-5.1 Establish procedures for recruiting volunteers, identifying public spaces, facilitating clean-up and documenting activities. Volunteers will be educated about water quality impacts. Year Measurable Goals Department Impact: Program Implementation (Hours) Total Hours Personnel Cost Capital Cost Legal GUS - Env. GUS - UTIL GUS-Sys. Eng. Transportation Police-Code Parks Planning Year 1 Continue tree planting events in parks. 5 2 4 20 31 989$ -$ 989$ Year 2 Continue tree planting events in parks. Acquire, create, or support the creation of education and outreach materials. 15 3 4 40 62 2,023$ -$ 2,023$ Year 3 Continue tree planting events in parks. Distribute education and outreach materials at events, online, and through social media. 10 3 4 40 57 1,889$ -$ 1,889$ Year 4 Continue tree planting events in parks. Distribute education and outreach materials at events, online, and through social media. 10 2 4 25 41 1,390$ -$ 1,390$ Year 5 Continue tree planting events in parks. Distribute education and outreach materials at events, online, and through social media. 10 2 4 25 41 1,418$ -$ 1,418$ 0 50 0 12 20 0 150 0 232 7,709$ -$ 7,709$ Total Cost Totals City of Georgetown - Phase 2 Small MS4 Program Development MCM #1. Public Education, Outreach and Involvement (PE) PE-6 Tree Planting Program PE-6.1 Continue to promote multiple tree planting events. Staff shall develop/acquire and provide supplemental materials to make the connection between tree planting and creek water quality. Year Measurable Goals Department Impact: Program Implementation (Hours) Total Hours Personnel Cost Capital Cost Legal GUS - Env. GUS - UTIL GUS-Sys. Eng. Transportation Police-Code Parks Planning Year 1 Identify topics to be covered in survey and develop survey questions.5 5 5 15 545$ -$ 545$ Year 2 Conduct initially survey, possibly through Georgetown biannual citizen survey. 15 5 5 25 899$ -$ 899$ Year 3 Identify education and outreach approach revisions based on survey results and begin making revisions. 10 5 5 20 742$ -$ 742$ Year 4 Continue education and outreach material revisions and distribute revised material. 5 5 5 15 579$ -$ 579$ Year 5 Conduct follow-up survey and to evaluate success of outreach material revisions. 15 5 5 25 954$ -$ 954$ 0 50 0 25 25 0 0 0 100 3,719$ -$ 3,719$ Total Cost Totals City of Georgetown - Phase 2 Small MS4 Program Development MCM #1. Public Education, Outreach and Involvement (PE) PE-7 Attitude Survey PE-7.1 Create survey to be utilized for this permit term. Conduct initial survey and analyze responses. If warranted, revise outreach articles and materials in response to initial survey. Year Measurable Goals Department Impact: Program Implementation (Hours) Total Hours Personnel Cost Capital Cost Legal GUS - Env. GUS - UTIL GUS-Sys. Eng. Transportation Police-Code Parks Planning Year 1 Continue existing FOG campaign. 10 10 2 2 24 954$ -$ 954$ Year 2 Identify target audience and identify campaign improvements to better reach target audience. 10 10 3 3 26 1,050$ -$ 1,050$ Year 3 Update campaign materials as necessary to better reach target audience,15 15 3 3 36 1,489$ -$ 1,489$ Year 4 Continue updated campaign. 10 10 2 2 24 1,012$ -$ 1,012$ Year 5 Continue updated campaign. 5 5 2 2 14 598$ -$ 598$ 0 50 50 12 12 0 0 0 124 5,104$ -$ 5,104$ Total Cost Totals City of Georgetown - Phase 2 Small MS4 Program Development MCM #1. Public Education, Outreach and Involvement (PE) PE-8 FOG Campaign PE-8.1 Continue FOG (Fats, Oil or Grease) campaign. Refine communication efforts to maximize citizen awareness. Year Measurable Goals Department Impact: Program Implementation (Hours) Total Hours Personnel Cost Capital Cost Legal GUS - Env. GUS - UTIL GUS-Sys. Eng. Transportation Police-Code Parks Planning Year 1 Post SWMP on City website along with brief description of SWMP purpose and regulatory driver. Announce SWMP adoption through traditional or social media 8 4 12 383$ -$ 383$ Year 2 Continue to provide online access to SWMP 8 4 12 391$ -$ 391$ Year 3 Continue to provide online access to SWMP 8 4 12 399$ -$ 399$ Year 4 Continue to provide online access to SWMP 8 4 12 407$ -$ 407$ Year 5 Continue to provide online access to SWMP 8 4 12 415$ -$ 415$ 0 40 0 0 20 0 0 0 60 1,995$ -$ 1,995$ Total Cost Totals City of Georgetown - Phase 2 Small MS4 Program Development MCM #1. Public Education, Outreach and Involvement (PE) PE-9 Public Access to SWMP PE-9.1 Make SWMP publicly available. Year Measurable Goals Department Impact: Program Implementation (Hours) Total Hours Personnel Cost Capital Cost Legal GUS - Env. GUS - UTIL GUS-Sys. Eng. Transportation Police-Code Parks Planning Year 1 Review current ordinances Draft ordinance 75 25 15 40 100 25 280 10,304$ -$ 10,304$ Year 2 Adopted Ordinance 25 10 5 20 50 10 120 4,319$ -$ 4,319$ Year 3 Written enforcement procedures 50 15 5 20 150 15 255 9,112$ -$ 9,112$ Year 4 none 0 -$ -$ -$ Year 5 none 0 -$ -$ -$ 150 50 0 25 80 300 0 50 655 23,735$ -$ 23,735$ Total Cost Totals City of Georgetown - Phase 2 Small MS4 Program Development MCM #2 Illicit Discharge Detection and Elimination (IDDE) ID-1 Illicit Discharge Ordinance ID-1.1 Review and revise, if needed, relevant ordinance(s) to provide authority to: prohibit illicit discharges and illicit connections, respond to and contain other releases, and prohibit dumping or disposal of materials other than stormwater. Year Measurable Goals Department Impact: Program Implementation (Hours) Total Hours Personnel Cost Capital Cost Legal GUS - Env. GUS - UTIL GUS-Sys. Eng. Transportation Police-Code Parks Planning Year 1 Newsletter, web page or press release List of complaints 5 5 20 5 20 5 60 2,302$ -$ 2,302$ Year 2 Newsletter, web page or press release List of complaints 5 5 20 5 10 5 50 2,056$ -$ 2,056$ Year 3 Newsletter, web page or press release List of complaints 5 5 20 5 10 5 50 2,097$ -$ 2,097$ Year 4 Newsletter, web page or press release List of complaints 5 5 20 5 10 5 50 2,139$ -$ 2,139$ Year 5 Newsletter, web page or press release List of complaints 5 5 20 5 10 5 50 2,182$ -$ 2,182$ 25 25 100 25 60 25 0 0 260 10,778$ -$ 10,778$ Total Cost Totals City of Georgetown - Phase 2 Small MS4 Program Development MCM #2 Illicit Discharge Detection and Elimination (IDDE) ID-2 Citizen Complaint Hotline ID-2.1 Develop written procedures for responding to illicit discharge complaints. Create and maintain a complaint hotline database. Begin investigations of complaints as they are received. Year Measurable Goals Department Impact: Program Implementation (Hours) Total Hours Personnel Cost Capital Cost Legal GUS - Env. GUS - UTIL GUS-Sys. Eng. Transportation Police-Code Parks Planning Year 1 Assess mapping needs and evaluate priority watersheds (related to Salamander habitat) 120 50 170 7,051$ -$ 7,051$ Year 2 Map the Middle Fork San Gabriel River and Berry Creek watersheds 400 100 500 22,026$ -$ 22,026$ Year 3 Update System Map Map the North Fork San Gabriel watershed 400 100 500 22,467$ -$ 22,467$ Year 4 Update System Map Map the South Fork San Gabriel watershed 400 75 475 22,157$ -$ 22,157$ Year 5 Update System Map Map the Smith Branch watershed 400 75 475 22,600$ -$ 22,600$ 0 0 0 1720 400 0 0 0 2120 96,300$ -$ 96,300$ Total Cost Totals City of Georgetown - Phase 2 Small MS4 Program Development MCM #2 Illicit Discharge Detection and Elimination (IDDE) ID-3 Storm Drain and Outlet Mapping ID-3.1 Continue to update the City's storm sewer map as needed with identification of new, altered, and newly discovered storm sewer features. Year Measurable Goals Department Impact: Program Implementation (Hours) Total Hours Personnel Cost Capital Cost Legal GUS - Env. GUS - UTIL GUS-Sys. Eng. Transportation Police-Code Parks Planning Year 1 0 20 2 2 24 823$ -$ 823$ Year 2 0 20 3 3 26 916$ -$ 916$ Year 3 0 20 3 3 26 935$ -$ 935$ Year 4 0 20 2 2 24 873$ -$ 873$ Year 5 0 20 2 2 24 891$ -$ 891$ 0 100 0 12 12 0 0 0 124 4,438$ -$ 4,438$ Total Cost Totals City of Georgetown - Phase 2 Small MS4 Program Development MCM #2 Illicit Discharge Detection and Elimination (IDDE) ID-4 The Collection Station ID-4.1 Continue operation and advertising of The Collection Station. Refine communication efforts to increase citizen participation in proper disposal. Year Measurable Goals Department Impact: Program Implementation (Hours) Total Hours Personnel Cost Capital Cost Legal GUS - Env. GUS - UTIL GUS-Sys. Eng. Transportation Police-Code Parks Planning Year 1 0 5 20 2 2 29 1,070$ -$ 1,070$ Year 2 0 5 20 3 3 31 1,168$ -$ 1,168$ Year 3 0 5 20 3 3 31 1,192$ -$ 1,192$ Year 4 0 5 20 2 2 29 1,135$ -$ 1,135$ Year 5 0 5 20 2 2 29 1,158$ -$ 1,158$ 25 100 0 12 12 0 0 0 149 5,723$ -$ 5,723$ Total Cost Totals City of Georgetown - Phase 2 Small MS4 Program Development MCM #2 Illicit Discharge Detection and Elimination (IDDE) ID-4 The Collection Station ID-4.2 Consider appropriateness and need of adding remote drop off locations (e.g. oil igloos) for used motor oil collection to encourage greater compliance. Year Measurable Goals Department Impact: Program Implementation (Hours) Total Hours Personnel Cost Capital Cost Legal GUS - Env. GUS - UTIL GUS-Sys. Eng. Transportation Police-Code Parks Planning Year 1 Develop training materials 3 55 20 20 20 15 15 15 163 5,930$ -$ 5,930$ Year 2 1 training per Department, list of attendees / dates 3 50 35 35 35 20 20 20 218 8,253$ -$ 8,253$ Year 3 1 training for new employees, list of attendees / dates 2 15 15 15 15 5 5 5 77 3,051$ -$ 3,051$ Year 4 1 training for new employees, list of attendees / dates 2 15 15 15 15 5 5 5 77 3,112$ -$ 3,112$ Year 5 1 training for new employees, list of attendees / dates 2 15 15 15 15 5 5 5 77 3,174$ -$ 3,174$ 12 150 100 100 100 50 50 50 612 23,519$ -$ 23,519$ Total Cost Totals City of Georgetown - Phase 2 Small MS4 Program Development MCM #2 Illicit Discharge Detection and Elimination (IDDE) ID-5 Staff IDDE Education ID-5.1 Education on elimination and detection for illicit discharge and dumping issues. Year Measurable Goals Department Impact: Program Implementation (Hours) Total Hours Personnel Cost Capital Cost Legal GUS - Env. GUS - UTIL GUS-Sys. Eng. Transportation Police-Code Parks Planning Year 1 List of investigation types and locations 4 20 20 40 84 2,874$ -$ 2,874$ Year 2 List of investigation types and locations 4 20 10 40 74 2,639$ -$ 2,639$ Year 3 List of investigation types and locations 4 20 10 40 74 2,692$ -$ 2,692$ Year 4 List of investigation types and locations 4 20 10 40 74 2,746$ -$ 2,746$ Year 5 List of investigation types and locations 4 20 10 40 74 2,801$ -$ 2,801$ 20 0 100 0 60 200 0 0 380 13,752$ -$ 13,752$ Total Cost Totals City of Georgetown - Phase 2 Small MS4 Program Development MCM #2 Illicit Discharge Detection and Elimination (IDDE) ID-6 Illicit Discharge Investigations ID-6.1 Procedures to trace the source of an illicit discharge and eliminate the sources. Year Measurable Goals Department Impact: Program Implementation (Hours) Total Hours Personnel Cost Capital Cost Legal GUS - Env. GUS - UTIL GUS-Sys. Eng. Transportation Police-Code Parks Planning Year 1 Clean ____ feet of sanitary sewer 16 8 24 977$ -$ 977$ Year 2 Clean ____ feet of sanitary sewer 16 8 24 996$ -$ 996$ Year 3 Clean ____ feet of sanitary sewer 16 8 24 1,016$ -$ 1,016$ Year 4 Clean ____ feet of sanitary sewer 16 8 24 1,036$ -$ 1,036$ Year 5 Clean ____ feet of sanitary sewer 16 8 24 1,057$ -$ 1,057$ 0 0 80 0 40 0 0 0 120 5,082$ -$ 5,082$ Total Cost Totals City of Georgetown - Phase 2 Small MS4 Program Development MCM #2 Illicit Discharge Detection and Elimination (IDDE) ID-7 Sanitary Sewer System Cleaning ID-7.1 Continue to clean the sanitary sewer collection system. Year Measurable Goals Department Impact: Program Implementation (Hours) Total Hours Personnel Cost Capital Cost Legal GUS - Env. GUS - UTIL GUS-Sys. Eng. Transportation Police-Code Parks Planning Year 1 Assess current inspection procedures to identify needs for training on TPDES construction general permit (CGP). 10 15 20 40 40 25 150 5,682$ -$ 5,682$ Year 2 Acquire, develop, or support the development of CGP training curriculum. Identify training frequency. 10 20 40 120 120 10 320 12,630$ -$ 12,630$ Year 3 Identify staff requiring training. Begin staff training.10 5 30 80 80 5 210 8,580$ -$ 8,580$ Year 4 Continue staff training at identified frequency.10 5 30 80 80 5 210 8,751$ -$ 8,751$ Year 5 Continue staff training at identified frequency.10 5 30 80 80 5 210 8,926$ -$ 8,926$ 50 50 150 400 400 50 0 0 1100 44,569$ -$ 44,569$ Total Cost Totals City of Georgetown - Phase 2 Small MS4 Program Development MCM #3 Construction Site Stormwater Runoff Control C-1 Staff Training C-1.1 Develop and implement staff training for procedures, regulations and policies. Year Measurable Goals Department Impact: Program Implementation (Hours) Total Hours Personnel Cost Capital Cost Legal GUS - Env. GUS - UTIL GUS-Sys. Eng. Transportation Police-Code Parks Planning Year 1 Assess current plan review procedures related to TPDES construction general permit (CGP). Identify areas requiring improvement. 15 40 15 15 85 3,596$ -$ 3,596$ Year 2 Develop revised plan review procedures. 30 40 30 30 130 5,424$ -$ 5,424$ Year 3 Begin implementing revised review procedures. Develop tracking system and inventory of active public and private construction sites. 25 30 25 25 105 4,448$ -$ 4,448$ Year 4 Continue implementing revised review procedures, implement tracking and inventory system. 15 20 15 15 65 2,822$ -$ 2,822$ Year 5 Continue implementing revised review procedures and tracking and inventory system. 15 20 15 15 65 2,878$ -$ 2,878$ 0 0 100 150 100 0 0 100 450 19,168$ -$ 19,168$ Total Cost Totals City of Georgetown - Phase 2 Small MS4 Program Development MCM #3 Construction Site Stormwater Runoff Control C-2 Construction Plan Review and Permitting C-2.1 Document procedures for plan review. Review and refine plan review and permitting for all projects to add in compliance with the TPDES CGP. Year Measurable Goals Department Impact: Program Implementation (Hours) Total Hours Personnel Cost Capital Cost Legal GUS - Env. GUS - UTIL GUS-Sys. Eng. Transportation Police-Code Parks Planning Year 1 Assess inspection procedures related to compliance with TPDES construction general permit (CGP). Identify areas requiring improvement. 15 30 60 30 30 165 6,688$ -$ 6,688$ Year 2 Develop revisions to inspection procedures based on assessment. Include system for tracking stormwater inspections stormwater-related complaints regarding construction activities. 20 30 120 30 30 230 9,940$ -$ 9,940$ Year 3 Begin implementing revised inspection procedures.5 15 100 15 15 150 6,761$ -$ 6,761$ Year 4 Continue implementing revised inspection procedures.5 15 60 15 15 110 4,909$ -$ 4,909$ Year 5 Continue implementing revised inspection procedures.5 10 60 10 10 95 4,441$ -$ 4,441$ 50 0 100 400 100 100 0 0 750 32,739$ -$ 32,739$ Total Cost Totals City of Georgetown - Phase 2 Small MS4 Program Development MCM #3 Construction Site Stormwater Runoff Control C-3 Construction Site Inspection and Enforcement C-3.1 Document procedures for site inspection and enforcement. Review and update procedures for all projects to add in compliance with the TPDES CGP Year Measurable Goals Department Impact: Program Implementation (Hours) Total Hours Personnel Cost Capital Cost Legal GUS - Env. GUS - UTIL GUS-Sys. Eng. Transportation Police-Code Parks Planning Year 1 Assess current plan review procedures regarding review of permanent water quality measures. Identify areas requiring improvement. 6 40 25 71 2,885$ -$ 2,885$ Year 2 Develop revisions to plan review procedures based on assessment. 10 70 60 140 5,600$ -$ 5,600$ Year 3 Develop system for tracking proposed permanent stormwater quality measures. 5 200 25 230 10,746$ -$ 10,746$ Year 4 Continue implementing revised plan review procedures.2 200 20 222 10,651$ -$ 10,651$ Year 5 Continue implementing revised plan review procedures.2 200 20 222 10,864$ -$ 10,864$ 25 0 0 710 150 0 0 0 885 40,747$ -$ 40,747$ Total Cost Totals City of Georgetown - Phase 2 Small MS4 Program Development MCM #4 Post-Construction Stormwater Management in New Development and Redevelopment PC-1 Review of Permanent BMPs PC-1.1 Document procedures and standards for plan review. Conduct plan review for all new construction and redevelopment projects to ensure designs address permanent water quality measures in the most sensitive areas of the City (i.e. Edwards Aquifer Recharge Zone). Year Measurable Goals Department Impact: Program Implementation (Hours) Total Hours Personnel Cost Capital Cost Legal GUS - Env. GUS - UTIL GUS-Sys. Eng. Transportation Police-Code Parks Planning Year 1 Review procedures and regulations to identify required improvements.6 40 25 71 2,885$ -$ 2,885$ Year 2 Refine and update regulations. Develop process for regular review and updating of procedures and regulations. 10 70 60 140 5,600$ -$ 5,600$ Year 3 Begin implementing procedure regulation review and updating process.5 40 25 70 2,951$ -$ 2,951$ Year 4 Continue implementing procedure regulation review and updating process.2 25 20 47 1,955$ -$ 1,955$ Year 5 Continue implementing procedure regulation review and updating process.2 25 20 47 1,994$ -$ 1,994$ 25 0 0 200 150 0 0 0 375 15,385$ -$ 15,385$ Total Cost Totals City of Georgetown - Phase 2 Small MS4 Program Development MCM #4 Post-Construction Stormwater Management in New Development and Redevelopment PC-2 Detention and Pollutant Attenuation PC-2.1 Refine and update procedures and regulations regarding detention and pollutant attenuation, as appropriate. Develop an adaptive management review process to ensure regular reevaluation and updating of these regulations based on new water quality information. Year Measurable Goals Department Impact: Program Implementation (Hours) Total Hours Personnel Cost Capital Cost Legal GUS - Env. GUS - UTIL GUS-Sys. Eng. Transportation Police-Code Parks Planning Year 1 Assess existing ordinances and codes, determine if modifications are necessary to allow City to require owners to develop and implement maintenance plans. 20 40 5 20 85 3,794$ -$ 3,794$ Year 2 Develop or modify ordinances or code to allow City to require owners to develop and implement maintenance plans. 20 40 5 20 85 3,870$ -$ 3,870$ Year 3 Develop maintenance plan tracking procedures to verify that maintenance plans have been prepared and recorded. 4 10 5 40 59 2,485$ -$ 2,485$ Year 4 Begin implementing maintenance plan tracking procedures.4 10 5 40 59 2,535$ -$ 2,535$ Year 5 Continue implementing maintenance plan tracking procedures.2 10 5 30 47 2,051$ -$ 2,051$ 50 0 0 110 25 0 0 150 335 14,735$ -$ 14,735$ Total Cost Totals City of Georgetown - Phase 2 Small MS4 Program Development MCM #4 Post-Construction Stormwater Management in New Development and Redevelopment PC-3 Long-Term Maintenance of PC BMPs PC-3.1 Set up processes and procedures to ensure maintenance by initial owner and subsequent property owners by requiring developers to create a maintenance plan and require that plan be recorded in the Williamson County property records. Year Measurable Goals Department Impact: Program Implementation (Hours) Total Hours Personnel Cost Capital Cost Legal GUS - Env. GUS - UTIL GUS-Sys. Eng. Transportation Police-Code Parks Planning Year 1 Assess existing ordinances and development code to determine whether modifications are necessary to allow City to require owners to perform and document maintenance. 5 15 15 5 40 1,793$ -$ 1,793$ Year 2 Develop or modify ordinances or code to allow City to require owners to perform and document maintenance. 12 30 10 5 57 2,658$ -$ 2,658$ Year 3 Develop procedures to review maintenance records.4 35 80 40 159 6,996$ -$ 6,996$ Year 4 Begin implementing maintenance record review procedures.2 35 80 40 157 7,031$ -$ 7,031$ Year 5 Continue implementing maintenance record review procedures.2 35 80 40 157 7,172$ -$ 7,172$ 25 0 150 265 130 0 0 0 570 25,650$ -$ 25,650$ Total Cost Totals City of Georgetown - Phase 2 Small MS4 Program Development MCM #4 Post-Construction Stormwater Management in New Development and Redevelopment PC-3 Long-Term Maintenance of PC BMPs PC-3.2 Require that operation and maintenance is performed and documented and that documentation is retained on site. Year Measurable Goals Department Impact: Program Implementation (Hours) Total Hours Personnel Cost Capital Cost Legal GUS - Env. GUS - UTIL GUS-Sys. Eng. Transportation Police-Code Parks Planning Year 1 Review completeness of current mapping of City owned facilities and stormwater controls. 30 15 45 1,834$ -$ 1,834$ Year 2 Acquire additional data needed. Develop procedures for updating.80 20 100 4,405$ -$ 4,405$ Year 3 Maintain/update database and maps.20 10 30 1,272$ -$ 1,272$ Year 4 Maintain/update database and maps.20 10 30 1,298$ -$ 1,298$ Year 5 Maintain/update database and maps.20 10 30 1,324$ -$ 1,324$ 0 0 0 170 65 0 0 0 235 10,133$ -$ 10,133$ Total Cost Totals City of Georgetown - Phase 2 Small MS4 Program Development MCM #5 Pollution Prevention and Good Housekeeping for Municipal Operations GH-1 Permittee-Owned Facilities and Control Inventory GH-1.1 Update the City's maps to include City owned facilities and controls. Year Measurable Goals Department Impact: Program Implementation (Hours) Total Hours Personnel Cost Capital Cost Legal GUS - Env. GUS - UTIL GUS-Sys. Eng. Transportation Police-Code Parks Planning Year 1 Continue current training programs. Identify departments and staff requiring stormwater training. 3 55 20 20 20 15 15 15 163 5,930$ -$ 5,930$ Year 2 Acquire, develop, or support the development of training curriculum. 3 50 35 35 35 20 20 20 218 8,253$ -$ 8,253$ Year 3 1 training per Department, list of attendees / dates 2 50 15 15 15 5 5 5 112 4,274$ -$ 4,274$ Year 4 1 training for new employees, list of attendees / dates 2 50 15 15 15 5 5 5 112 4,360$ -$ 4,360$ Year 5 1 training for new employees, list of attendees / dates 2 50 15 15 15 5 5 5 112 4,447$ -$ 4,447$ 12 255 100 100 100 50 50 50 717 27,263$ -$ 27,263$ Total Cost Totals City of Georgetown - Phase 2 Small MS4 Program Development MCM #5 Pollution Prevention and Good Housekeeping for Municipal Operations GH-2 Staff Training and Reporting GH-2.1 Develop and implement staff training for procedures, regulations and policies. Year Measurable Goals Department Impact: Program Implementation (Hours) Total Hours Personnel Cost Capital Cost Legal GUS - Env. GUS - UTIL GUS-Sys. Eng. Transportation Police-Code Parks Planning Year 1 Review existing standard contract language related to minimizing stormwater pollutants. 5 25 5 35 1,561$ -$ 1,561$ Year 2 Implement standard pollution control requirements.5 30 15 50 2,123$ -$ 2,123$ Year 3 Continue revising standard contracts to include pollution control requirements. Require use of revised contracts as they are available. 5 15 10 30 1,286$ -$ 1,286$ Year 4 Continue revising standard contracts to include pollution control requirements. Require use of revised contracts as they are available. 5 15 10 30 1,311$ -$ 1,311$ Year 5 Continue revising standard contracts to include pollution control requirements. Require use of revised contracts as they are available. 5 15 10 30 1,338$ -$ 1,338$ 25 0 0 100 50 0 0 0 175 7,619$ -$ 7,619$ Total Cost Totals City of Georgetown - Phase 2 Small MS4 Program Development MCM #5 Pollution Prevention and Good Housekeeping for Municipal Operations GH-3 Contractor Oversight GH-3.1 Develop standard contract language and ensure all appropriate future contracts and updates contain language requiring contractor compliance. Year Measurable Goals Department Impact: Program Implementation (Hours) Total Hours Personnel Cost Capital Cost Legal GUS - Env. GUS - UTIL GUS-Sys. Eng. Transportation Police-Code Parks Planning Year 1 Monthly reports on lane miles swept, sweep ____ lane miles 10 900 910 26,237$ -$ 26,237$ Year 2 Monthly reports on lane miles swept, sweep ____ lane miles 10 900 910 26,761$ -$ 26,761$ Year 3 Monthly reports on lane miles swept, sweep ____ lane miles 10 900 910 27,296$ -$ 27,296$ Year 4 Monthly reports on lane miles swept, sweep ____ lane miles 10 900 910 27,842$ -$ 27,842$ Year 5 Monthly reports on lane miles swept, sweep ____ lane miles 10 900 910 28,399$ -$ 28,399$ 0 0 0 50 4500 0 0 0 4550 136,536$ -$ 136,536$ Total Cost Totals City of Georgetown - Phase 2 Small MS4 Program Development MCM #5 Pollution Prevention and Good Housekeeping for Municipal Operations GH-4 Street Sweeping GH-4.1 Continue sweeping public streets and high priority facilities, document disposal procedure. Year Measurable Goals Department Impact: Program Implementation (Hours) Total Hours Personnel Cost Capital Cost Legal GUS - Env. GUS - UTIL GUS-Sys. Eng. Transportation Police-Code Parks Planning Year 1 Continue cleaning activities. 15 60 5 150 7 237 8,040$ -$ 8,040$ Year 2 Continue cleaning activities. Identify problem areas and develop prioritized list. Develop tracking system. 25 100 5 225 13 368 12,819$ -$ 12,819$ Year 3 Annual reports on cleaning activities, ___inlets cleaned ___culverts cleaned 20 80 5 300 10 415 14,072$ -$ 14,072$ Year 4 Annual reports on cleaning activities, ___inlets cleaned ___culverts cleaned 20 80 5 300 10 415 14,353$ -$ 14,353$ Year 5 Annual reports on cleaning activities, ___inlets cleaned ___culverts cleaned 20 80 5 300 10 415 14,640$ -$ 14,640$ 0 100 400 25 1275 50 0 0 1850 63,924$ -$ 63,924$ Total Cost Totals City of Georgetown - Phase 2 Small MS4 Program Development MCM #5 Pollution Prevention and Good Housekeeping for Municipal Operations GH-5 Inlet Drain and Structure Cleaning GH-5.1 Continue system cleaning, develop a list of potential problem areas and prioritize problem areas for increased inspection (for example, areas with recurrent illegal dumping) Year Measurable Goals Department Impact: Program Implementation (Hours) Total Hours Personnel Cost Capital Cost Legal GUS - Env. GUS - UTIL GUS-Sys. Eng. Transportation Police-Code Parks Planning Year 1 Assess 3 facilities Prepare SOP for Municipal Complex 10 10 20 10 50 2,026$ -$ 2,026$ Year 2 Prepare SOP for Parks Administration 15 15 20 15 40 105 3,871$ -$ 3,871$ Year 3 Prepare SOP for Recreation Center and Pools 15 15 20 15 40 105 3,949$ -$ 3,949$ Year 4 Continue implementing of SOPs.5 5 20 5 35 1,572$ -$ 1,572$ Year 5 Continue implementing of SOPs.5 5 20 5 35 1,603$ -$ 1,603$ 0 50 50 100 50 0 80 0 330 13,022$ -$ 13,022$ Total Cost Totals City of Georgetown - Phase 2 Small MS4 Program Development MCM #5 Pollution Prevention and Good Housekeeping for Municipal Operations GH-6 Facility Assessments and SOPs GH-6.1 Assess City owned facilities to determine which ones have a high potential to release pollutants. Prepare SOPs for identified high priority facilities. Year Measurable Goals Department Impact: Program Implementation (Hours) Total Hours Personnel Cost Capital Cost Legal GUS - Env. GUS - UTIL GUS-Sys. Eng. Transportation Police-Code Parks Planning Year 1 copies of licenses 4 20 24 727$ -$ 727$ Year 2 copies of license renewals for annual report 4 20 24 741$ -$ 741$ Year 3 copies of license renewals for annual report 4 20 24 756$ -$ 756$ Year 4 copies of license renewals for annual report 4 20 24 771$ -$ 771$ Year 5 copies of license renewals for annual report 4 20 24 787$ -$ 787$ 0 0 0 0 20 0 100 0 120 3,783$ -$ 3,783$ Total Cost Totals City of Georgetown - Phase 2 Small MS4 Program Development MCM #5 Pollution Prevention and Good Housekeeping for Municipal Operations GH-7 Licensed Applicators GH-7.1 To reduce water quality impacts from fertilizers and pesticides, maintain licensed applicators by the Texas Department of Agriculture with annual training and certification on proper storage and application techniques. Year Measurable Goals Department Impact: Program Implementation (Hours) Total Hours Personnel Cost Capital Cost Legal GUS - Env. GUS - UTIL GUS-Sys. Eng. Transportation Police-Code Parks Planning Year 1 Install asphalt speed bump downstream of transformer storage area 8 16 48 72 2,392$ 500$ 2,892$ Year 2 Provide cover over scrap metal storage 20 120 20 160 7,001$ 5,000$ 12,001$ Year 3 None 0 -$ -$ -$ Year 4 None 0 -$ -$ -$ Year 5 None 0 -$ -$ 0 28 0 136 68 0 0 0 232 9,394$ 5,500$ 14,894$ Total Cost Totals City of Georgetown - Phase 2 Small MS4 Program Development MCM #5 Pollution Prevention and Good Housekeeping for Municipal Operations GH-8 Municipal Complex Improvements GH-8.1 Based on initial assessment of City-owned facilities, install improvements at various facilities. Year Measurable Goals Department Impact: Program Implementation (Hours) Total Hours Personnel Cost Capital Cost Legal GUS - Env. GUS - UTIL GUS-Sys. Eng. Transportation Police-Code Parks Planning Year 1 Install containment around soil, mulch and crushed granite storage area 16 40 16 40 112 4,094$ 1,250$ 5,344$ Year 2 None 0 -$ -$ -$ Year 3 None 0 -$ -$ -$ Year 4 None 0 -$ -$ -$ Year 5 Evaluate Integrated Pest Control techniques 16 16 16 40 88 3,215$ -$ 3,215$ 0 32 0 56 32 0 80 0 200 7,308$ 1,250$ 8,558$ Total Cost Totals City of Georgetown - Phase 2 Small MS4 Program Development MCM #5 Pollution Prevention and Good Housekeeping for Municipal Operations GH-9 Parks Facility Improvements GH-9.1 Based on initial assessment of City-owned facilities, install improvements at various facilities. Year Measurable Goals Department Impact: Program Implementation (Hours) Total Hours Personnel Cost Capital Cost Legal GUS - Env. GUS - UTIL GUS-Sys. Eng. Transportation Police-Code Parks Planning Year 1 Switch from hypochlorite to PPB tabs at pools 8 16 16 40 80 2,701$ 1,000$ 3,701$ Year 2 Install overhead cover over equipment at Recreation Center 20 16 16 40 92 3,166$ 2,000$ 5,166$ Year 3 Install overhead cover over equipment at ___ Pool 20 16 16 40 92 3,230$ 1,000$ 4,230$ Year 4 Install overhead cover over equipment at _____ Pool 20 16 16 40 92 3,294$ 1,000$ 4,294$ Year 5 Install overhead cover over equipment at ____ Pool 20 16 16 40 92 3,360$ 1,000$ 4,360$ 0 88 0 80 80 0 200 0 448 15,751$ 6,000$ 21,751$ Total Cost Totals City of Georgetown - Phase 2 Small MS4 Program Development MCM #5 Pollution Prevention and Good Housekeeping for Municipal Operations GH-10 Pool Facility Improvements GH-10.1 Based on initial assessment of City-owned facilities, install improvements at various facilities. Year Measurable Goals Department Impact: Program Implementation (Hours) Total Hours Personnel Cost Capital Cost Element Status Total Legal GUS - Env.GUS - UTIL GUS-Sys. Eng.Transportation Police-Code Parks Planning Plan Development:Within six months of the adoption New 120 120 20 160 280 40 40 40 820 Adaptive Management:Annual Report on Plan Implementation 1.1. Community Education 1.1.1. Develop a public education and outreach campaign focused on the reduction of the bacteria's, floatables and fertilizer.New 20 320 20 40 40 10 450 1.2.1. Acquire, create or support the creation of public education and outreach materials focused on garden and lawn care education. new 20 160 40 40 40 300 1.3.1. Continue to collect Household Hazardous Waste from residents at designated facilities. Refine communication efforts to maximize citizen participation in proper disposal. increased activity 120 20 20 24 184 1.3.2. Acquire, create or support the creation of public education and outreach materials focused use of less toxic alternatives. new 120 20 20 24 184 1.4.1. Staff shall develop a program to recruit and manage volunteer efforts to install inlet markers throughout the city. Volunteers will be educated about water quality impacts.new 40 240 40 120 20 460 1.4.2. Acquire, create or support the creation of public education and outreach materials to be distributed in target neighborhoods to explain the purpose of the recent inlet marker installation and concepts associated with “drains to creek”. new 240 40 40 20 340 Department Impact: Program Development Baseline Best Management Practices: Baseline measures outlined in the Georgetown Water Quality Management Plan submitted to FWS 1. Public Education, Outreach and Involvement 1.2. Garden and Lawn Care Education. 1.3. Home Hazardous Waste Education. 1.4. Volunteer Inlet Marker Program. Element Status Total Legal GUS - Env.GUS - UTIL GUS-Sys. Eng.Transportation Police-Code Parks Planning Department Impact: Program Development 1.5. Creek Clean-Up Efforts. 1.5.1. Establish procedures for recruiting volunteers, identifying public spaces, facilitating clean-up and documenting activities. Volunteers will be educated about water quality impacts.new 40 240 40 80 40 200 640 1.6. Tree Planting Program. 1.6.1. Continue to multiple tree planting events . Staff shall develop/acquire and provide supplemental materials to make the connection between tree planting and creek water quality. increased activity 40 10 10 120 180 1.7. Attitude Survey. 1.7.1. Create survey to be utilized for this permit term. Conduct initial survey and analyze responses. If warranted, revise outreach articles and materials in response to initial survey. increased activity 40 20 20 80 1.7.2. Conduct follow up survey and determine success of past outreach efforts. 1.8.1. Continue FOG campaign. Refine communication efforts to maximize citizen awareness. Acquire, create or support the creation of public education and outreach materials focused use of less toxic alternatives. increased activity 40 40 20 20 120 2.1. Illicit Discharge Ordinance. City shall review and revise, if needed, its relevant ordinance(s) to provide authority to: prohibit illicit discharges and illicit connections, respond to and contain other releases, and prohibit dumping or disposal of materials other than stormwater. Review and revise ordinances 640 40 80 80 240 80 1160 1.8. FOG campaign: Fats, Oil or Grease (FOG) 2. Illicit Discharge Detection and Elimination (IDDE) Element Status Total Legal GUS - Env.GUS - UTIL GUS-Sys. Eng.Transportation Police-Code Parks Planning Department Impact: Program Development 2.2. Citizen Complaint Hotline. 2.2.1. Develop written procedures for responding to illicit discharge complaints. Create and maintain a complaint hotline database. Begin investigations of complaints as they are received. increased activity 40 40 80 40 40 20 260 2.3.1. Continue to update the City's storm sewer map as needed with identification of new, altered, and newly discovered storm sewer features.increased activity 40 40 80 2.4. The Collection Station. 2.4.1. Continue operation and advertising of The Collection Station. Refine communication efforts to maximize citizen participation in proper disposal. increased activity 40 10 10 60 2.4.2. Consider appropriateness and need of adding remote drop off locations (e.g. oil igloos) for used motor oil collection to encourage greater compliance. increased activity 20 40 10 10 80 2.5. Staff IDDE Education. 2.5.1. Education on elimination and detection for illicit discharge and dumping issues. increased activity 10 80 80 80 80 40 40 40 450 3.1. Staff Training. 3.1.1. Develop and implement staff training for procedures, regulations and policies. increased activity 40 40 40 320 40 40 520 3.2.1. Document procedures for plan review. Review and refine plan review and permitting for all projects to add in compliance with the TPDES CGP. increased activity 40 80 120 80 120 440 3.3. Construction Site Inspection and Enforcement. 3.2. Construction Plan Review and Permitting. 2.3. Storm Drain and Outlet Mapping. 3. Construction Site Stormwater Runoff Control Element Status Total Legal GUS - Env.GUS - UTIL GUS-Sys. Eng.Transportation Police-Code Parks Planning Department Impact: Program Development 3.3.1. Document procedures for site inspection and enforcement. Review and update procedures for all projects to add in compliance with the TPDES CGP and updated ordinances including salamander conservation measures.increased activity 40 80 120 80 40 20 380 4.1. Review of permanent BMPs. 4.1.1. Document procedures and standards for plan review. Ensure plan review for all new construction and redevelopment projects to ensure designs address permanent water quality measures in the most sensitive areas of the City (i.e. Edwards Aquifer Recharge Zone). increased activity 40 120 40 20 220 4.2.1. Refine and update procedures and regulations regarding detention and pollutant attenuation, as appropriate. Develop an adaptive management review process to ensure regular reevaluation and updating of these regulations based on new water quality information. increased activity 40 120 40 40 240 4.3.1. Set up processes and procedures to ensure maintenance by initial owner and subsequent property owners by requiring developers to create a maintenance plan and require that plan be recorded in the Williamson County property records. increased activity 60 80 40 80 260 4.3.2. The City will require that operation and maintenance is performed, documented and retained on site. increased activity 20 80 80 20 200 4. Post-Construction Stormwater Management in New Development and Redevelopment 4.2. Detention and Pollutant Attenuation. 5. Pollution Prevention and Good Housekeeping for Municipal Operations 5.1. Permittee-owned Facilities and Control Inventory. 4.3. Long-Term Maintenance of Post-Construction Stormwater Control Measures. Element Status Total Legal GUS - Env.GUS - UTIL GUS-Sys. Eng.Transportation Police-Code Parks Planning Department Impact: Program Development 5.1.1. City will update the City's maps include City owned facilities and controls. increased activity 240 80 320 5.2.1. Develop and implement staff training for procedures, regulations and policies.new 10 80 80 80 80 40 40 40 450 5.3. Contractor Oversight. 5.3.1. Develop standard contract language and ensure all appropriate future contracts and updates contain language requiring contractor compliance.new 80 80 80 240 5.4. Street Sweeping. 5.4.1. Continue sweeping public streets and high priority facilities. Document disposal procedure. increased activity 20 20 40 80 5.5.1. The City will continue system cleaning and develop a list of potential problem areas and prioritize problem areas for increased inspection (for example, areas with recurrent illegal dumping). increased activity 40 40 20 80 20 200 5.6.1. Assess City owned facilities to determine which ones have a high potential to release pollutants. Prepare SOPs for identified high priority facilities.new 20 80 80 80 260 TOTAL 1,320 2,120 720 1,950 1,650 618 480 480 9,338 FTE Calculation 0.7 1.1 0.4 1.0 0.9 0.3 0.3 0.3 5.0 FTE = 40*52*.9 = 1872 5.5. Inlet Drain and Structure Cleaning. 5.6. Facility Assessments and SOPs. 5.2. Staff Training, pollution prevention and good housekeeping reporting Element Status Total Additional Cost Legal GUS - Env.GUS - UTIL GUS-Sys. Eng.Transportation Police-Code Parks Planning Plan Development:Within six months of the adoption Adaptive Management:Annual Report on Plan Implementation New 120 120 20 120 240 20 20 20 680 1.1. Community Education 1.1.1. Develop a public education and outreach campaign focused on the reduction of the bacteria's, floatables and fertilizer.New 400 20 20 20 10 470 printing/ education materials 1.2.1. Acquire, create or support the creation of public education and outreach materials focused on garden and lawn care education. new 40 8 8 16 72 printing/ education materials c 1.3.1. Continue to collect Household Hazardous Waste from residents at designated facilities. Refine communication efforts to maximize citizen participation in proper disposal.increased activity 120 24 144 HHW Disposal 1.3.2. Acquire, create or support the creation of public education and outreach materials focused use of less toxic alternatives. increased activity 120 24 144 printing/ education materials 1.4.1. Staff shall develop a program to recruit and manage volunteer efforts to install inlet markers throughout the city. Volunteers will be educated about water quality impacts.new 20 240 80 120 10 470 Stencils, paint, more permanent inlet markers, data collection 1.4.2. Acquire, create or support the creation of public education and outreach materials to be distributed in target neighborhoods to explain the purpose of the recent inlet marker installation and concepts associated with “drains to creek”. new 80 40 40 20 180 printing/ education materials 1.2. Garden and Lawn Care Education. Baseline Best Management Practices: Baseline measures outlined in the Georgetown Water Quality Management Plan submitted to FWS 1. Public Education, Outreach and Involvement 1.4. Volunteer Inlet Marker Program. Department Impact: Program Implementation 1.3. Home Hazardous Waste Education. Element Status Total Additional Cost Legal GUS - Env.GUS - UTIL GUS-Sys. Eng.Transportation Police-Code Parks Planning Department Impact: Program Implementation 1.5. Creek Clean-Up Efforts. 1.5.1. Establish procedures for recruiting volunteers, identifying public spaces, facilitating clean-up and documenting activities. Volunteers will be educated about water quality impacts.new 40 240 40 80 40 200 640 Safty equipment for volunteers, disposal collection and fees. 1.6. Tree Planting Program. 1.6.1. Continue to multiple tree planting events . Staff shall develop/acquire and provide supplemental materials to make the connection between tree planting and creek water quality.increased activity 40 10 10 120 180 printing/ education materials 1.7. Attitude Survey. 1.7.1. Create survey to be utilized for this permit term. Conduct initial survey and analyze responses. If warranted, revise outreach articles and materials in response to initial survey. 1.7.2. Conduct follow up survey and determine success of past outreach efforts.increased activity 40 20 20 80 May increase timing of semi-annual citizen survey, conducted by Finance. 1.8.1. Continue FOG campaign. Refine communication efforts to maximize citizen awareness. Acquire, create or support the creation of public education and outreach materials focused use of less toxic alternatives. increased activity 40 40 10 10 100 printing/ education materials 2.1. Illicit Discharge Ordinance. City shall review and revise, if needed, its relevant ordinance(s) to provide authority to: prohibit illicit discharges and illicit connections, respond to and contain other releases, and prohibit dumping or disposal of materials other than stormwater. increase activity 120 40 20 20 240 40 480 2. Illicit Discharge Detection and Elimination (IDDE) 1.8. FOG campaign: Fats, Oil or Grease (FOG) Element Status Total Additional Cost Legal GUS - Env.GUS - UTIL GUS-Sys. Eng.Transportation Police-Code Parks Planning Department Impact: Program Implementation 2.2. Citizen Complaint Hotline. 2.2.1. Develop written procedures for responding to illicit discharge complaints. Create and maintain a complaint hotline database. Begin investigations of complaints as they are received.increased activity 20 20 80 20 20 20 180 printing/ education materials 2.3.1. Continue to update the City's storm sewer map as needed with identification of new, altered, and newly discovered storm sewer features.increased activity 640 320 960 Increased GIS mapping/field study. 2.4. The Collection Station. 2.4.1. Continue operation and advertising of The Collection Station. Refine communication efforts to maximize citizen participation in proper disposal.increased activity 80 10 10 100 printing/ education materials 2.4.2. Consider appropriateness and need of adding remote drop off locations (e.g. oil igloos) for used motor oil collection to encourage greater compliance.increased activity 20 80 10 10 120 disposal collection and fees. 2.5. Staff IDDE Education. 2.5.1. Education on elimination and detection for illicit discharge and dumping issues.increased activity 10 120 80 80 80 40 40 40 490 printing/ education materials 3.1. Staff Training. 3.1.1. Develop and implement staff training for procedures, regulations and policies.increased activity 40 40 120 320 320 40 880 3.2.1. Document procedures for plan review. Review and refine plan review and permitting for all projects to add in compliance with the TPDES CGP. increased activity 80 120 80 80 360 3.3. Construction Site Inspection and Enforcement. 3.2. Construction Plan Review and Permitting. 3. Construction Site Stormwater Runoff Control 2.3. Storm Drain and Outlet Mapping. Element Status Total Additional Cost Legal GUS - Env.GUS - UTIL GUS-Sys. Eng.Transportation Police-Code Parks Planning Department Impact: Program Implementation 3.3.1. Document procedures for site inspection and enforcement. Review and update procedures for all projects to add in compliance with the TPDES CGP and updated ordinances including salamander conservation measures.increased activity 40 80 320 80 80 600 4.1. Review of permanent BMPs. 4.1.1. Document procedures and standards for plan review. Ensure plan review for all new construction and redevelopment projects to ensure designs address permanent water quality measures in the most sensitive areas of the City (i.e. Edwards Aquifer Recharge Zone).increased activity 20 160 120 300 4.2.1. Refine and update procedures and regulations regarding detention and pollutant attenuation, as appropriate. Develop an adaptive management review process to ensure regular reevaluation and updating of these regulations based on new water quality information. increased activity 20 160 120 20 320 4.3.1. Set up processes and procedures to ensure maintenance by initial owner and subsequent property owners by requiring developers to create a maintenance plan and require that plan be recorded in the Williamson County property records. increased activity 40 80 20 120 260 4.3.2. The City will require that operation and maintenance is performed, documented and retained on site.increased activity 20 120 80 20 240 4.2. Detention and Pollutant Attenuation. 4. Post-Construction Stormwater Management in New Development and Redevelopment 5. Pollution Prevention and Good Housekeeping for Municipal Operations 5.1. Permittee-owned Facilities and Control Inventory. 4.3. Long-Term Maintenance of Post-Construction Stormwater Control Measures. Element Status Total Additional Cost Legal GUS - Env.GUS - UTIL GUS-Sys. Eng.Transportation Police-Code Parks Planning Department Impact: Program Implementation 5.1.1. City will update the City's maps include City owned facilities and controls.increased activity 80 40 120 5.2.1. Develop and implement staff training for procedures, regulations and policies.increased activity 10 120 80 80 80 40 40 40 490 printing/ education materials 5.3. Contractor Oversight. 5.3.1. Develop standard contract language and ensure all appropriate future contracts and updates contain language requiring contractor compliance.new 20 80 40 140 5.4. Street Sweeping. 5.4.1. Continue sweeping public streets and high priority facilities. Document disposal procedure.increased activity 40 3,600 3,640 Additional street sweeper to maintain routine schedule in priority areas. (2 man 5.5.1. The City will continue system cleaning and develop a list of potential problem areas and prioritize problem areas for increased inspection (for example, areas with recurrent illegal dumping). increased activity 80 320 20 1,020 40 1,480 May require additional vacuum truck in future, increased disposal collection and disposal fees. (two man crew) 5.6.1. Assess City owned facilities to determine which ones have a high potential to release pollutants. Prepare SOPs for identified high priority facilities.new 40 40 80 40 200 TOTAL 560 2,100 1,080 2,668 6,548 648 436 360 14,400 FTE Calculation 0.3 1.1 0.6 1.4 3.5 0.3 0.2 0.2 7.7 FTE = 40*52*.9 = 1872 5.5. Inlet Drain and Structure Cleaning. 5.6. Facility Assessments and SOPs. 5.2. Staff Training, pollution prevention and good housekeeping reporting City of Georgetown, Texas SUBJECT: Consideration and possible recommendation to GTEC for approval of the 2014/2015 Transportation Improvement Program (TIP)– Edward G. Polasek, AICP, Transportation Services Director, and Nat Waggoner, PMP®, Transportation Analyst. ITEM SUMMARY: The Georgetown Transportation Enhancement Corporation (GTEC) by statute must adopt a 5-year Capital Improvement Program. The City of Georgetown GTEC By-laws and Overall Transportation Plan refer to this as a Transportation Improvement Program (TIP). During the March 2014 GTEC regular session, board members were presented with four (4) projects requiring eligibility findings for addition to the 2014/2015 Transportation Improvement Program (TIP). Completed findings determine each project's funding eligibility as authorized by the Development Corporation Act of 1979, as amended (Tex. Rev. Civ. Stat. Ann ch. 5190.6, § 4B, Vernon's Texas Statutes). All four (4) projects are located within the proposed Georgetown South Tax Increment Reinvestment Zone (TIRZ). As of 24 April 2014, five of seven members of GTEC provided project findings. The projects below met findings eligibility criteria and have been included in the 2014/2015 TIP: 1. Rabbit Hill Rd (Round Rock Oakmont to Westinghouse Rd.) 2. Blue Ridge Dr. Extension 3. Rabbit Hill Rd. (Westinghouse Rd. to Blue Springs Dr.) 4. Westinghouse Rd. (IH 35 to FM 1460) Staff has also included the Summit at Rivery Park TIA Improvements in the Draft GTEC TIP. GTEC approved the TIA in October 2013 and directed staff to begin programming those improvements as recommended. STAFF RECOMMENDATION: Staff is recommending approval and placement of the 5-year GTEC TIP and proposed 2014 Bond programming in the draft 2014/15 Budget documents. FINANCIAL IMPACT: n/a SUBMITTED BY: Nat Waggoner (jk) ATTACHMENTS: Description Type TIP Worksheet Backup Material Exhibit Backup Material BU WW AG BM AE AD XX V V UU RR BL 24.1 BC CK 24.2 BZ CE QQ BK AH AZ AF AT CJ BO AT 1 KEEN L A N D D R C R 2 6 2 TER A V I S TA XI NG B O O T Y S C R O SSINGRD F M 1 4 6 0 LEANDER RD C R 1 4 0 SIH 35SB W E S T I N G H O U S E R D R A B B I T H I L L R D M E M O R IALDR COA C H LIGH T D R RM2338 W SH 29 WHISPER L N TBD2 0 W UNIVER S ITY AVE R M 2 2 4 3 B O W L INEDR E SH 29 W ESTWO O D LN A S H S T WESTBURYLN H I C K O R Y T R E E D R R A B B I T H O L L O W L N CEDA R LAKE B L V D NIH35NB E 18TH ST P L A T E A U T R L S O N O R A T R C E NOR T H W E S T B L V D S A B I N E D R R E E F L N H OWRYDR L I Z L N P A T R I C I A R D SAUS TINAV E RIVERBO W DR C A R I B O U D R I N D I G O L N J I B L N S H 1 95EB RAILROADAVE N AUSTIN AVE NIH35FWYNB HIG HLAN DS PRINGLN PI N E S T C L O V I S D R PARK E R DR E U B A N K S T R O C K R I D E L N E U N I V E R S I T Y A V ER O C K S T CR 106S M A I N S T E 2ND STRIVERHILLSDR LOGAN RD SH EPHERDRD L A U R E L S T C A S S I D Y D R SUNSHINEDR RAIN L I L Y L N MADISON D R RONALD RD LOVIE LN C H A P A R R A L R D FM 3405 TBD C R O CKETTGARDENS R D CR 1 0 0 S HE L L R D DOE RUN E A G L E T R A C E D R ROBERT S CIR SK Y LIN E R D C R 1 1 0 O R V I L L E W R I G H T D R RI VER CH ASE BL V D WES P A RAD A DR TBD30 G A NNST N E I N N E R LOOP COVE Y L N A L L Y LI A T R I S L N D E R B Y L N W ES L E Y A N D R STADIUM D RSUT T O N P L S H 130SB S I N U S OD RSE V I L L A D R K E L L E Y D R BOULDE RRUN W O L F R D B E L L A V I S T A B U O Y D R NIH35FWYSB W O O D Y W A Y P V R 9 0 6 B A R T L E Y D R W I L L O W DR GRANITE DR SHARONLN R I D G E R U N D R AGA V EL N V E RRENAW AY T B D 2 2 FOXDR MAD RONE D R M E D AS T R A N C H V I E W R D S H 1 3 0 N B VERDEVIST A S P A N I S H O A K D R E S T R E L L A X I N G PVR 910 T E L L U R I D ED R D E L WEBBBLV D A S H WOODLN ESCAL E R A PKWY EXIT 261ANB GR AN A D A D R L O S T R I V E R R D SERVIC E D RIV E WAY E V A N G E L I N E L N M E SA D R O A K R I D G E R D W O O DLAND RD E X I T 4 1 3 S B EXIT 260 SB STAR V I E W L N EXIT 259 NB EXIT 4 1 7 N B N I H 3 5 S B EN T R 263 S B E X I T 4 1 9 S B H E S T E R H O L W BUCK BND E N T R 4 1 5 N B S N E A D DR P R IVA T E DV FAWNRID G E M I L L E R H I L L R D B L U E Q U A I L D R EST A N C I A W A Y D E E R D R A W G A B R I E L F O R E S T MCSH E P HER DRD R U S K L N P V R 9 0 8 W I N D Y H I L L R D GROVE LN CR 150 LAKE W AYDR SEINNER L O O P AIRPO R T R D S C H U R C H S T WOLF R A N CHPKWY C R 1 3 0 V I S T A H E I G HTSRD WATEROAK PKWY B U M B L E B E E D R S C O L L E G E S T R O C K Y H OLL O W T R L Q U AI L V A L L E YDR S I H 3 5 N B L U N A T R L C E D A RBREAKSRD G A BRIEL VI E W DR D B W O O D R D L O G AN R A N C H R D F O R T D A V I S S T W SEQ U OIA T R L W E S T S T T A M ARA D R VPR A NCH D R CEDARELM LN S E D R O T R L S U S A N A D R ALL E N C I R B E R R Y L N RIVERYBLV D RIV E R BL U F F C I R L OWER P A RKRD B R A N G U S RD C R 1 7 6 SIH 35 FWY S B CARLSON C V S H 1 3 0 T O L L S B ADDIELN B E L L G I N R D HU N T ERS P O IN TDR JIM HOGGDR S H 1 3 0 T O L L N B F A U B I O ND R OAK H A V E N CIR CR10 5 S P U R E A S T V I E W D R W E I RRANCH R D TWIN SPRINGSRD S M I T H CR E E K R D C R 1 0 3 F A M I L Y C I R LAWHON LN O L D AIRPORT R D This product is for informational purposes and may not have been prepared for or be suitable for legal, engineering, or surveying purposes. It does not represent an on-the-ground survey and represents only the approximate relative location of property boundaries. Legend Transportation Improvement Plan EXIST_COLLECTOR EXIST_FREEWAY EXIST_MAJ_ARTERIAL EXIST_MIN_ARTERIAL EXIST_RAMP_FRONT PROP_COLLECTOR PROP_FREEWAY PROP_FRONTAGE PROP_MAJ_ARTERIAL PROP_MIN_ARTERIAL Road Network in ETJ City Limits Parcels within ETJ ETJ L:\Division\Gus\TRANSPORTATION SERVICES\Transportation Planning\TIP Process\TIP Exhibits\2014-2015 Exhibit (11x17 Landscape) DRAFT 2014-2015 Transportation Improvement Plan 0 2.51.25 Miles1 inch = 1 mileE City of Georgetown, Texas SUBJECT: Presentation and possible recommendation of the proposed 2014-2015 Capital Improvement Plan for Transportation, Drainage, & Airport CIP. – Wesley Wright, P.E., Systems Engineering Director ITEM SUMMARY: FINANCIAL IMPACT: n/a SUBMITTED BY: Wes Wright (jk) City of Georgetown, Texas SUBJECT: ITEM SUMMARY: FINANCIAL IMPACT: n/a SUBMITTED BY: Jana Kern