HomeMy WebLinkAboutAgenda_GTAB_07.08.2016Notice of Meeting for the
Georgetown Transportation Adv isory Board and the Gov erning Body
of the City of Georgetown
July 8, 2016 at 10:00 AM
at the GMC Building - 300-1 Industrial Av e., Georgetown, TX 78626
The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u
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Office, at leas t three (3) days prior to the sc hed uled meeting d ate, at (512) 930-3652 o r City Hall at 113 Eas t 8th
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Regular Session
(This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose
authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.)
A Call to Ord er
The Board may, at any time, rec es s the R egular S es s io n to convene in Exec utive S es s io n at the reques t of
the Chair, a Board Memb er, the City Manager, As s is tant City Manager, G eneral Manager of Utilities, City
Co uncil Member, o r legal c o uns el for any p urpos e authorized b y the Op en Meetings Act, Texas
Government C o d e Chapter 551, and are s ubjec t to actio n in the Regular Ses s ion that follows .
B Introduction of Vis itors
C Ind ustry/C AMP O/TXDOT Updates :
Mobility35 - Aesthetic Guidelines
Williams Dr/IH35 Intersec tion
D Dis cus s ion regard ing the Projec t Progres s Reports and Time Lines. – Bill Dryd en, P.E., Transportation
Engineer, Mark Miller, Trans p o rtatio n Servic es Manager, Nat Waggoner, PMP ®, Trans p o rtatio n Analys t
and Ed ward G. P o las ek, AICP, Transportatio n Services Direc tor.
E Dis cus s ion regard ing the Airp o rt Mo nthly Report and P ro ject Time Lines . – R us s Volk, C.M., Airport
Manager and Ed ward G. Polasek, AICP, Trans portation S ervic es Director.
Legislativ e Regular Agenda
F Review and p o s s ib le ac tion to approve the minutes from the Regular GTAB Bo ard meeting held on June
10, 2016. - Jana Kern – GTAB Board Liais o n
G Co nsideration and possible recommendatio n fo r the award o f the annual bid fo r Grade #4 and #5 chip
seal trap roc k o rd ered and delivered on an as need ed basis to Vulc an C o ns truc tion Materials LLC of S an
Anto nio Tx. in the estimated amo unt o f $126,603.00. - Edward G. Polas ek, AICP, Trans p o rtatio n
Servic es Direc tor
Adjournment
Page 1 of 42
CERTIFICATE OF POSTING
I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of
Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times ,
on the ______ d ay o f __________________, 2016, at __________, and remained so p o s ted fo r at leas t 72
c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting.
____________________________________
S helley No wling, City Sec retary
Page 2 of 42
City of Georgetown, Texas
Transportation Advisory Board
July 8, 2016
SUBJECT:
Disc ussion regarding the P ro ject P ro gress R ep o rts and Time Lines . – Bill Dryden, P.E., Trans p o rtatio n
Engineer, Mark Miller, Transportation Servic es Manager, Nat Waggo ner, PMP®, Transportation Analyst
and Edward G . Polas ek, AICP, Trans p o rtation S ervic es Directo r.
ITEM SUMMARY:
GTAB Projec ts
Aus tin Avenue Bridges P ro ject
CDBG Sidewalk Imp ro vements
- MLK/3rd St (Scenic Dr. to Aus tin Ave.)
- University Ave. (I 35 to Hart St.)
FM 971 R ealignment at Aus tin Avenue
FM 1460 Imp ro vements Projec t
Jim Ho gg Drive/Road at Williams Drive
Southwes t Bypass Projec t (Leander Road to I 35)
Trans it Development Plan
Trans portation S ervic es Operatio ns – CIP Maintenance
GTEC P ro jec ts
Projec t S tatus Report
2015 Ro ad Bond P ro gram
Southwes t Bypass (Leand er Dr./RM 2243 to Wolf Ranch Parkway Extens ion) and Wolf Ranch
Parkway Extens io n (SW Bypass to DB Wood Rd.)
Citywide Sidewalk Imp ro vements P ro jec t - 2015 S id ewalk Master Plan
FINANCIAL IMPACT:
None
SUBMITTED BY:
Bill Dryden, P.E., Trans portation Engineer
ATTACHMENTS:
Description Type
July 2016 - GTAB Project Progres s Reports Backup Material
GTEC - Project Status - 2016-06 Backup Material
2015 Road Bond Program Projects Progress Reports Backup Material
Page 3 of 42
Austin Avenue Bridges Project
(North and South San Gabriel Bridges)
Project No. TBD TIP Project No. N/A
July 2016
Project
Description
Develop 30% plans for improvements along Austin Ave. between 3rd Street and Morrow
Street. The project involves several phases and requires participation and support from
various stakeholders and interested citizens, community businesses, professional
consultants, State and regional transportation partners City Staff and Council.
Schedule Phase Activity Completion
1 Public involvement and alternative analyses, evaluating
alternatives for feasibility and costs, etc.Mid 2016
2 Develop geometric layouts and preliminary construction
estimates for two alternatives Mid 2016
3 Selection of alternative by Council End 2016
4 Develop schematic and 30% plans.Mid 2017
Proj. Mgrs Nat Waggoner, AICP, PMP®, Ed Polasek, AICP; Bill Dryden, P.E.
Engineer Aguirre & Fields, LP
Element Status/Issues
Public
Involvement
2nd Public Meeting was held June 28, 2016 at the San Gabriel Community Center
Walking tour – 4:30 to 5:30, Public Meeting from 6:00‐8:00
Design Forensic testing completed.
Steel coupon testing 0/30. Results expected by 10/16.
Surveying Complete
Environmental 4f and Study Scope documents drafted, Meeting 6/13 with TxDOT
Rights of Way Exist. ROW from N. of 2nd to Morrow; Additional ROW may be required 3rd to N.
of 2nd.
Utility Relocations TBD
Construction TBD
Other Issues Reports from independent engineering firms completed and will be
distributed the week of 7/4/16.
Page 4 of 42
CDBG Sidewalk Improvements Project
MLK/3rd Street (Scenic Dr. to Austin Ave.)
Project No. None TIP No. None
July 2016
Project Description Design and preparation of final plans, specifications and estimates (PS&E) for
sidewalk improvements along MLK/ and 3rd streets from Scenic Drive to Austin
Avenue.
Purpose To provide ADA/TDLR compliant sidewalks and ramps along the route.
Project Managers Bill Dryden, P.E.
Engineer Steger Bizzell
Element Status / Issues
Design Complete
Environmental/
Archeological
Complete
Rights of Way N/A
Utility Relocations N/A
Construction Under Construction; approximately 75% complete.
Other Issues None
Page 5 of 42
CDBG Sidewalk Improvements Project
University Avenue (SH 29) (I 35 to Hart St.)
Project No. None TIP No. None
July 2016
Project Description Design and preparation of final plans, specifications and estimates (PS&E) for
sidewalk improvements along University Avenue (SH 29) from I 35 to Hart Street.
Purpose To provide ADA/TDLR compliant sidewalks in the area.
Project Managers Bill Dryden, P.E.
Engineer Steger Bizzell
Element Status / Issues
Design Complete
Environmental/
Archeological
N/A
Rights of Way Existing
Utility Relocations None identified
Construction NTP – 2nd week of July; expected completion
Other Issues Multiple Use Agreement has been received from TxDOT, signed by the Mayor
and returned for final execution by TxDOT.
Page 6 of 42
FM 971 at Austin Avenue
Realignment Intersection Improvements
Project No. 1BZ TIP No. AG
July 2016
Project Description Design and preparation of final plans, specifications and estimates (PS&E) for the
widening and realignment of FM 971 at Austin Avenue, eastward to Gann Street.
Purpose To provide a new alignment consistent with the alignment of the proposed
Northwest Boulevard Bridge over IH 35; to allow a feasible, alternate route from
the west side of I 35 to Austin Avenue, to Georgetown High School, to San Gabriel
Park and a more direct route to SH 130.
Project Managers Bill Dryden, P.E.
Engineer Klotz Associates, Inc.
Element Status / Issues
Design Preliminary Engineering complete;
Engineer’s work for the 60% design submittal is on hold pending discussion and
recommendation from GTAB for alignment.
Environmental/
Archeological
TBD
Rights of Way Complete
Utility Relocations TBD
Construction TBD
Other Issues On hold pending resolution of discussions on a potential alternative alignment.
Page 7 of 42
FM 1460
Quail Valley Drive to University Drive
Project No. 5RB TIP No. BO & CD
July 2016
Unchanged
Project Description Design and preparation of plans, specifications and estimates (PS&E) for the
widening and reconstruction of FM 1460. Project will include review and update
to existing Schematic, Right‐of‐Way Map and Environmental Document and
completion of the PS&E for the remaining existing roadway.
Purpose To keep the currently approved environmental documents active; purchase ROW,
effect utility relocations/clearance and to provide on‐the‐shelf PS&E for TxDOT
letting not later than August 2013, pending available construction funding.
Project Managers Ed Polasek, AICP and Bill Dryden, P.E.
Engineer Brown and Gay Engineers, Inc.
Element Status / Issues
Design Complete
Environmental/
Archeological
Complete
Rights of Way 1 remaining parcel of original 36 – pending closing documents.
Utility Relocations Ongoing
Construction Construction is on‐going
Other Issues Engineer preparing Change Orders for construction contract.
Page 8 of 42
Jim Hogg Drive/Road at Williams Drive
Intersection and Signalization Improvements
Project No. 1DE TIP No. None
July 2106
Project Description Design and preparation of final plans, specifications and estimates (PS&E) for the
widening of Jim Hogg at the intersection of Williams Drive, inclusive of installation
of a traffic signal.
Purpose To provide a widened 3‐lane section with signal at the intersection of Jim Hogg and
Williams Drive. The proposed improvements will provide improved access for the
residents and the employees of the new City Service Center to Williams Drive.
Project Manager Bill Dryden, P.E.
Engineer Kimley‐Horn and Associates, Inc.
Element Status / Issues
Design Complete
Environmental/
Archeological
Complete
Rights of Way Existing
Utility Relocations Complete
Construction Construction is substantially complete.
All driveways placed, road paved and striped; traffic signal in flash mode 06/27
and full operation mode 07/06; NB Hogg all lanes open; SB Hogg needs some
dress‐up; expect to have all lanes open Wednesday 6/29.
Walk‐thru to be scheduled during the week of 07/05‐08.
Other Issues None
Page 9 of 42
Southwest Bypass Project
(RM 2243 to IH 35)
Project No. 1CA Project No. BK
July 2016
Unchanged
Project Description Develop PS&E for Southwest Bypass from Leander Road (RM 2243) to IH 35 in the
ultimate configuration for construction of approximately 1.5 miles of interim 2‐lane
roadway from Leander Road (RM 2243) to its intersection with the existing Inner
Loop underpass at IH 35.
Purpose To extend an interim portion of the SH 29 Bypass, filling in between Leander Road
(RM 2243) to IH 35 Southbound Frontage Road.
Project Manager Williamson County
City Contact: Ed Polasek, AICP and Bill Dryden, P.E.
Engineer HDR, Inc.
Element Status / Issues
Williamson County
Project Status
(from WilCo’s status
report)
Southwest Bypass Driveways – Award of the construction contract was approved
at 3/8/16 Commissioners Court Meeting. Five (5) bids were received on 2/24/16, with
the apparent low bidder being Smith Contracting with a bid of $289,981.90. NTP is
anticipated to be issued 5/2/16 with Time Charges beginning on 5/12/16. A
Preconstruction meeting was held 4/15/16.
Southwest Bypass (RM 2243 to IH 35) – A meeting with HDR to discuss the WA
Supplemental and project status was held on 3/9/16. A meeting with TxDOT and the
City of Georgetown to discuss the turn lanes on RM 2243 was held on 3/9/16. A
meeting with the City of Georgetown and County staff was held on 2/26/16 to
discuss project status. A 30% PS&E Submittal for the Southwest Bypass Phase 1 was
received on 2/23/16 and is under review. A GEC Constructability review meeting
was held on 3/3/16. An ILA with the City of Georgetown was approved by
Commissioners Court on 2/23/16. Comments were issued 2/18/16 on a 60% PS&E
submittal for turn lanes on RM 2243 at Southwest Bypass.
Rights of Way Complete for the parcels east of the Texas Crushed Stone properties.
Other Issues City and WilCo completing the Interlocal Agreement for the Project.
Page 10 of 42
Transit Development Plan
(Fixed Route Bus)
July 2016
Project
Description
The purpose of this study is to develop a local transit plan for the City of Georgetown that
serves transit needs of the citizens within the city limits and connect to existing and future
regional transit options to form a regional transit network that would improve mobility,
improve the region’s environmental and economic sustainability and slow the increase of
congestion on roadways.
Schedule Phase Activity Completion
1 Initiation Fall 2014
2 Public Involvement, Existing Conditions, Recommendations Spring 2015
3 Initial Report Completed Summer 2015
4 Boards and Commissions Review, Council May 2016
5 Consideration by Council August 16, 2016
Proj. Mgrs Ed Polasek, AICP; Nat Waggoner, AICP, PMP®; Bill Dryden, P.E.
Engineer AECOM, Capital Metro
Element Status/Issues
Public
Involvement
2 Public Meetings
Public Intercept Survey, Online Survey, GYAB Survey, Multiple Stakeholder Interviews
More than 20 presentations
Design Revisions underway based on changed conditions
Next Step(s) Council consideration of TDP Adoption and FY17 Budget Inclusion
Page 11 of 42
Transportation Services Operations
CIP Maintenance
July 2016
Project Description 2016‐2017 CIP Maintenance of roadways including, Chip seal, Cutler Overlays,
Fog seal applications and Engineering design of future rehabilitation projects.
Purpose To provide protection and maintain an overall pavement condition index of
85%.
Project Manager Mark Miller
Engineer/Engineers KPA, LP
Task Status / Issues
Chip Seal Contractor has indicated his intention to move into Georgetown on July 25th
and work through August. PMM (polymer modified masterseal) with chip
seal contract.
HIPR/Overlay Preconstruction was held on June 16th. Tree trimming July 5th to the 12th.
Notice to proceed will be July 18th. Contractor to pave Maple Street between
July 26th and August 11th. Southwestern preference 26‐29. Sun City provided
a calendar of events in the area of the amenity center in July and August to
help determine the best times to cross driveways with the moving operation.
Curb and Gutter
Engineering 2016
Plans should be complete in July. Advertising in August and bring to
GTAB for recommendation in September.
Page 12 of 42
Current Capital Improvement Projects TIP
No.
Project
No.
Update On Schedule/
Or Behind
Project
Budget
Project
Cost
Available Current Year
Projected
Current Year
Cost
Current Year
Available
Lakeway Drive Overpass #10 5QL Project Complete.
Complete 2,500,000 2,500,000 0 0 0
Southeast Arterial 1 (Sam Houston Avenue)#12 5QG Project Complete.
Complete 12,995,625 10,478,499 2,517,126 0 0
Wolf Ranch Parkway Extension (SW Bypass to DB
Wood Road)
#14A 5QW Project Complete.
Complete 1,330,000 1,111,233 218,767 283,350 0 283,350
Southwest Bypass (SH29 to RR2243)#14B 5QC Project Complete.
Complete 7,756,432 3,225,132 4,531,300 4,539,107 5,787 4,533,320
Northwest Blvd Overpass #QQ 5QX Engineer is coordinating design with the design for
Rivery Boulevard in moving towards construction
PS&E for both projects to minimize overlap work
between these two projects.
Engineer is developing alternatives for storm water
outfall.
Construction tentatively scheduled to begin mid-FY
2019.
In-process
Unchanged
1,136,178 1,099,076 37,102 571,178 479,588 91,590
NB Frontage Road (SS 158 to Lakeway)#QQ 5QY We have been informed by TxDOT that it will be
doing the Schematic, Environmental, etc., and
PS&E for the NB Frontage Road as part of its
proposed Williams Drive Bridge project.
The City project is on indefinite hold but we
will be coordinating with TxDOT on its design
project.
Indefinite Hold 613,822 613,822 0 382,822 382,822 0
ROW - 1460 #EEa
#EEb
#EEc
5RB Contractor has begun working on the project;
contract time is beginning to accrue.
Utility relocations - ongoing.
Two Utility companies (Atmos Energy and
Seminole Pipeline) have subnitted invoices for
completed relocations for reimbursement.
As of October 16th, the City has obtained PUAs or
have closings completed or planned for all the
remaining FM 1460 parcels.
Remaining parcel – pending closing
documents.
Under
Construction
Unchanged
11,788,230 5,348,470 6,439,760 6,727,539 2,315,896 4,411,643
TCS/RR Easement 5RD Project Complete.
Complete 1,500,000 1,503,148 -3,148 0 0
FM 971 / Washam 5RE Project Complete.
Complete 100,000 0 100,000 0 0
Rivery Road 5RF Project Complete.
Complete 779,000 29,000 750,000 750,000 0 750,000
Rivery Boulevard 5RM Engineer has submitted 75% plans for City review.
Appraiser is completing appraisals on
remaining 4 parcels which are expected by the
end of March. Offers have been made to the
16 parcel owners from Park Lane southward to
Williams Drive. Closed on 3 parcels; 3 more in
process; 1 pending subject to GTEC/Council
approval.
Construction tentatively scheduled to begin mid FY
2018.
On Schedule
Unchanged
GTEC PROJECT UPDATE AND STATUS REPORT
June 2016
Project to Date Current Year Budget (13/14)
L:\Global\CIP Budgetary Worksheets\GTEC Status Report\2016\GTEC - Project Status - 2016-06.xlsx Page 1 of 2 6/30/2016Page 13 of 42
Current Capital Improvement Projects TIP
No.
Project
No.
Update On Schedule/
Or Behind
Project
Budget
Project
Cost
Available Current Year
Projected
Current Year
Cost
Current Year
Available
GTEC PROJECT UPDATE AND STATUS REPORT
June 2016
Project to Date Current Year Budget (13/14)
Snead Drive 5QZ Project is Substantially Complete (roadway is
fully open to traffic; contractor working on
punch‐list and final clean up.)
Substantially
Complete
825,100 87,000 738,100 825,100 87,000 738,100
Mays Street Extension 5RI Design is Complete
ROW acquisition on‐going (3 of 6 parcels
acquired)
Project advertised June 12th and 19th;
Bids to be opened June 27th;
GTEC – July 20th;
Council – August 9th;
Anticipated NTP – Late‐August
Anticipated completion Summer 2017
In Process 196,000 196,000 0 196,000 196,000 0
IH 35/ Hwy 29 Intersection 5RJ TBD 650,000 0 650,000 650,000 0 650,000
Current Economic Development Projects Project
Type
Project
No.
Update On Schedule/
Or Behind
Project
Budget
Project
Cost
Available Current Year
Budget
Current Year
Cost
Current Year
Available
100 S. Austin Ave Eco Devo
Project
5RA In-process 507,000 507,000 0 0
Williams Drive Gateway 5RC Engineer working on schematic design alternatives
and preliminary cost estimates.
On Schedule 65,000 61720 3,280 0 0
Economic Development Projects 1,137,500 1,137,500 1,137,500 0 1,137,500
16,062,596 3,467,093 12,595,503
Project to Date Current Year Budget (13/14)
L:\Global\CIP Budgetary Worksheets\GTEC Status Report\2016\GTEC - Project Status - 2016-06.xlsx Page 2 of 2 6/30/2016Page 14 of 42
Southwest Bypass (Leander Rd. to Wolf Ranch Parkway Extension)
Wolf Ranch Parkway Extension (SW Bypass to DB Wood Rd.)
Project No. 1DI OTP Project No. AD & AZ1
July 2016
Project
Description
Construction of Southwest Bypass from Leander Road (RM 2243) to Wolf Ranch
Parkway Extension and Wolf Ranch Parkway Extension from Southwest Bypass to
DB Wood Road.
Remaining Project Schedule
Notice to Proceed Issued
Completion of Construction Late‐Spring 2018
Purpose To complete a connection from Leander Road (RM 2243) to University Ave. (SH 29)
Project Manager Joel Weaver (Construction)
Engineer HDR, Inc.
Element Status / Issues
Design Complete
Surveying Complete
Environmental Complete
Rights of Way ROW/PUA acquired.
Utility
Relocations
Complete or part of Construction
Construction Contractor has cleared the ROW and begun setting subgrade.
Other Issues Residents of the adjacent Legend Oaks Subdivision are strongly urging City to
install concrete/rock facia fencing along edge of development.
Page 15 of 42
2015 Road Bond Program
Citywide Sidewalk Improvements Project
2015 Sidewalk Master Plan
Project No. None TIP No. None
July 2016
Project Description The proposed project encompasses sidewalk improvements at various locations
within the City of Georgetown. Improvements include curb ramps, crosswalks,
pedestrian‐actuated signal infrastructure (“ped heads”), and sidewalk
extensions/reconstructions.
Purpose To provide ADA/TDLR compliant sidewalks and ramps identified in the 2015
Sidewalk Master Plan.
Project Managers Nat Waggoner, AICP, PMP®, Bill Dryden, P.E.
Engineer Steger Bizzell
Element Status / Issues
Design July‐Oct 2016
Environmental/
Archeological
Aug‐Oct 2016
Rights of Way June 2016 – Survey completed
Utility Relocations N/A
Construction Jan‐Apr 2017
Other Issues None
Page 16 of 42
City of Georgetown, Texas
Transportation Advisory Board
July 8, 2016
SUBJECT:
Disc ussion regarding the Airport Monthly Rep o rt and Projec t Time Lines . – Rus s Vo lk, C.M., Airp o rt
Manager and Edward G. P o las ek, AICP, Trans p o rtatio n Services Direc tor.
ITEM SUMMARY:
Airport Projects:
Grant 1514GRGT N Update
Grant 16MP GRGT N Update
Airport Operations Report
Fuel Sales Report
Hangar / Tie-Down Lease Report
2016 Accomplishments and P rojects
Business Office Software Update
Avgas Fuel P rice Comparison
Jet A Fuel P rice Comparison
Airport Monthly Financial Report
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Rus s Vo lk, C.M., Airport Manager
ATTACHMENTS:
Description Type
1514GRGTN Monthly Update Backup Material
16MPGRGTN Monthly Update Backup Material
Airport Operations Report Backup Material
May Fuel Sales Report Backup Material
Airport Hangar/Tie-Down Report Backup Material
2016 Goals and Accomplis hments Backup Material
Bus ines s Management Software Update Backup Material
Avgas Price Comparis on Backup Material
Jet A Price Comparis on Backup Material
May Financial Report Backup Material
Page 17 of 42
Airport Improvements
Project No. 1514GRGTN
Jul 2016
Project Description FY2015 project: Construction of Fuel Storage Tanks, Parallel Taxiway A,
Pavement Maintenance
Purpose Improved safety and reliability of airport
Project Manager Russ Volk C.M., Airport Manager
Project Engineer Garver
Notes:
Oct 2014 - Council Resolution 101414-F – Approval to Debt Fund $870K for project
Mar 2015 - Council Resolution 032415-G – Authorization for City to Sell Certificates of
Obligation to fund project
Jan 28, 2016 – Transportation Commission approval of $8.3M Grant
Page 18 of 42
Jan 29, 2016 – City cost share of $830K wire transferred to TxDOT Aviation per payment
instructions from TxDOT
Jun 10, 2016 – Following completion of bidding process being conducted under grant
1314GRGTN, TxDOT will provide Airport Project Participation Agreement for
City consideration
Jun 28, 2016 – City Council consideration of Airport Project Participation Agreement
Jun 22, 2016 – Pre-Construction Meeting
Jul 7, 2016 – Planned start date for construction
Page 19 of 42
Airport Improvements
Project No. 16MPGRGTN
Jul 2016
Project Description FY2016 project: Airport Master Plan Update
Purpose Update to 2005 Airport Master Plan
Project Manager Russ Volk C.M., Airport Manager
Project Estimate $200,000
Project Engineer Unknown
Jan 28 – Transportation Commission approval of $200K Grant
Feb 19 – Solicitation for Consultant Qualifications
Mar 29 – Consultant Qualification Submissions due TxDOT Aviation
Apr – Committee to Review Consultant Qualifications
• John Pettitt
• Donna Courtney
• Mike Babin
• Jordon Maddox
• Russ Volk
May 9 – Selection Committee scheduled to meet to tabulate scoring of consultants
Jun/Jul 2016 – TxDOT in negotiations with consultant over scope of work and fees
Page 20 of 42
Georgetown Municipal Airport Contract Tower Program Update
Operations for Month of May 2016
Project Description Georgetown Tower Monthly Update
Purpose Operations Report
Project Manager Russ Volk C.M., Airport Manager
Operating Statistics
Performance/Volumetric
Indicators
For the Month of:
May 2016
May
2015
FY-T-D
May
2016
FY-T-D
Variance
Take Offs and
Landings Day*
Night*
VFR 7,552 463 40,879 52,640
11,761 22%
IFR 821 49 4,343 5,713
1,370 24%
Total Take
Offs/Landings 8,373 512 45,222 58,353
13,131 23%
Total for Month 8,885
* This does not include flyover operations (i.e. handoffs from ABIA approach/departure
control to KGTU tower then onto the next ATC.).
Page 21 of 42
Georgetown Municipal Airport Fuel Sales Update
For Month of May 2016
Project Description Georgetown Fuel Sales Update
Purpose Fuel Sales Monthly Report
Project Manager Russ Volk C.M., Airport Manager
Operating Statistics
Performance/volumetric
indicators
Gallons For the Month of:
May
May 2015
FY-T-D
May 2016
FY-T-D
Variance
Type of Fuel 2015 2016
AVGAS 13,111
23,511 146,167 195,508 49,341 25%
JET A 21,834
35,247 269,549 300,324 30,775 10%
Total Gallons Sold 34,945
58,758 415,716 495,832
80,116 16%
Page 22 of 42
Airport Hangar / Tie-Down Lease Update
Jul 2016
Project Description Hangar / Tie-Down Lease Agreements
Purpose Occupancy Rates
Project Manager Russ Volk C.M., Airport Manager
Unit Stats
Total Hangars – 114
• 100 Percent Occupied
Total Storage Units – 7
• 5 Occupied
• 2 Vacant
Total Tie-Downs – 39 Monthly, 14 for Overnight/Transient Parking
• 100 Percent Occupied
Page 23 of 42
GTU Airport
In-Work Projects
Underbrush trimming on north end of airport.
Replace door seals on Hangars E, F, and G.
Replace bottom door seals on Hangars H, I, and J.
Develop Airport Preventative Maintenance Program.
Updating Storm Water Pollution Prevention Plan.
Update to Airport Rules and Regulations and Minimum Standards.
Planned Projects
Demolition of old Civil Air Patrol building.
Obtaining Pesticide Application License to allow for airport staff to spray weed killer.
Develop Hangar Routine Maintenance Program.
Evaluate possible software solutions for a technology based Pavement Management Program.
Evaluate possible software solutions for a technology based Airport Self Inspection Program.
Upgrade electrical service to Hangars I and J.
Repairs to terminal ramp to reduce FOD issues.
Upgrade to bi-fold doors drive motors on Hangars BB and CC.
Developing lease agreement for storage locations.
Page 24 of 42
Accomplishments 2016
Resealed windows in first four floors of Control Tower
Resealed two windows in Terminal Conference Room
Accomplished annual maintenance on windsock
Painted main entry hallway in Terminal
Painted main lobby in Terminal
Painted conference room in Terminal
Replace gate rollers on south electronic gate.
Facility Inspection of Gantt Hangars
Facility Appraisal of Gantt Hangars
Upgraded electrical service to Hangar H
Installed aviation radio in Kubota
Crack seal Runway 18/36
Selected new Business Office software – Total Aviation
Accomplished Electrical upgrades in CTA hangar
Replaced Key Pad at South Gate Entrance
Painted reflective tags on Runway Lights
Accomplished repairs on Hangar D in preparation for new tenant.
Vegetation spraying around signage and taxiway cracks
Quarterly gate maintenance on all electronic gates
Replaced gate entrance key pad on south gate
Obtained Facility Inspection Report on Gantt Hangar
Page 25 of 42
Obtained Appraisal on Gantt Hangar
Quarterly Maintenance on RWY 18 PAPI system
Rotating Beacon maintenance
Accomplished Asbestos Survey on old Civil Air Patrol building
Upgraded Terminal Conference Room lighting to LED fixtures
Ordered FOD Boss to assist with debris removal from airport paved surfaces
Demolition permit for old Civil Air Patrol building
Upgraded electric service connection at Genesis Hangar located at 301 Toledo Trail
Replaced submersible pump and power contactor for Avgas tank
Developed an electronic gate inspection and maintenance checklist
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Airport Project
Jun 2016
Project Description Business Operations Software
Purpose Software Solution for Airport Business Operations
Project Manager Russ Volk C.M., Airport Manager
Project Estimate $7,000
Sep 2015 – Request for Proposals from potential vendors
Oct 2015 - Demos and evaluation of software products
Nov 2015 - Final selection of vendor
Dec 2015 – Negotiation of cost and licensing agreement
Jan / Feb 2016 – Software modifications for CoG process
Feb 24/25 – Initial software training for CoG Business Operations Coordinator
Mar 2016 – Integration of Fuel Master with Total Aviation Software
Mar /Apr/May 2016 - Implementation of Phase 1 of project
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1. Testing software functionality in a “Sandbox” environment
2. Integration of existing process utilizing new software
Jun 21 – Target date for release of updated version of software
Later 2016 – Future phases
Phase 2 – Switch over management and billing of airport leases into Total Aviation
Software
Phase 3 – Integration of new fuel farm features into Total Aviation Software
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YEAR-END YEAR-END
APPROVED MAY-16 YEAR TO DATE YEAR-END VARIANCE % VARIANCE
BUDGET W/ENCUMB W/ENCUMB PROJECTION FAV(UNFAV) FAV(UNFAV)
BEGINNING BALANCE 748,167$ 792,318$ 44,151$ 5.9%
OPERATING REVENUE
Fuel and Terminal Sales 2,876,150 153,340 1,284,004 1,988,444 (887,706) (30.9%)
Leases and Rentals 657,400 58,136 452,366 707,049 49,649 7.6%
Interest and Other 67,400 2,247 18,255 63,738 (3,662) (5.4%)
Total Operating Revenue 3,600,950 213,723 1,754,624 2,759,231 (841,719) (23.4%)
OPERATING EXPENDITURES
Personnel 321,471 23,528 189,522 317,632 3,839 1.2%
Operations-Fuel 2,448,882 245 2,547,600 1,549,525 899,357 36.7%
Operations-Non Fuel 644,679 41,777 495,221 661,791 (17,112) (2.7%)
Transfers Out 15,080 0 7,540 15,080 0 0.0%
Debt Service 80,222 6 26,510 139,657 (59,435) (74.1%)
Total Operating Expenditures 3,510,334 65,556 3,266,393 2,683,685 826,649 23.5%
TOTAL NET OPERATIONS 90,616 148,167 (1,511,769) 75,546 (15,070) (16.6%)
NON-OPERATING REVENUE
Grants 25,000 0 20,107 50,000 25,000 100.0%
TxDot Refunds 0 39,405 39,405 39,405 39,405 NA
Total Non-Operating Revenue 25,000 39,405 59,512 89,405 39,405 157.6%
NON-OPERATING EXPENDITURES
One Time 0 6,080 6,080 6,080 (6,080) NA
Runway Lights 757,935 0 750,000 757,935 0 0.0%
Fuel Farm 100,000 0 87,705 100,000 0 0.0%
Software 20,000 0 0 10,000 10,000 50.0%
Total Non-Operating Expenditures 877,935 6,080 843,785 874,015 3,920 0.4%
TOTAL NET NON-OPERATIONS (852,935) 33,325 (784,273) (784,610) 43,325 5.1%
EXCESS (DEFICIENCY) OF TOTAL
REVENUE OVER TOTAL
REQUIREMENTS (762,319)$ 181,492$ (2,296,042)$ (709,064)$ 53,255$ 7.0%
ENDING BALANCE (14,152) 83,254 97,406 688.3%
Airport Operations Fund
Year End Projection to Approved as of May 2016
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City of Georgetown, Texas
Transportation Advisory Board
July 8, 2016
SUBJECT:
Review and pos s ible actio n to ap p ro ve the minutes fro m the Regular GTAB Board meeting held o n June
10, 2016. - Jana Kern – GTAB Bo ard Liais on
ITEM SUMMARY:
Bo ard to review and revis e and /or ap p ro ve the minutes fro m the regular meeting held o n June 10, 2016.
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
Jana Kern
ATTACHMENTS:
Description Type
Draft Minutes Backup Material
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Minutes of the Meeting of the
Georgetown Transportation Advisory Board and the
Governing Body of the City of Georgetown, Texas
June 10, 2016
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If
you require assistance in participation at a public meeting due to a disability, as defined under the ADA,
reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the
City at least four (4) days prior to the scheduled meeting date, at (512)930-3652 or City Hall at 113 East 8th
Street for additional information: TTY users route through Relay Texas at 711.
Board Members: John Pettitt – Chair, John Hesser – Vice Chair, Ron Bindas – Secretary,
Troy Hellmann, Steve Johnston, Doug Noble
Board Members Absent: Donna Courtney, Peter Behrman, Scott Rankin
Staff Present: Jim Briggs, Mike Babin, Ed Polasek Jana Kern, Bill Dryden, Mark Miller,
Nat Waggoner, Wes Wright, Russ Volk, Trina Bickford, Skye Masson,
Others Present: Ken Mabe – GTU Jet, TX Aviation Partners, Tom Crawford – GTEC,
Larry Wood – Wood Aviation, Inc., Brent Carston & Dave Irish – RPS Klotz Assoc.,
Matt Warner – KCI, Colin McGahey – PCI, Ben Lake & Patrick Hubbard – Steger
Bizzell, Carl Norris, John Milford, Dennis Hegebarth, & Terry Reed - ACC
Regular Session
A. Call to Order – Mr. John Pettitt called the regular GTAB Board Meeting to order on
Friday, June 10, 2016 at 10:00 AM
Georgetown Transportation Advisory Board may, at any time, recess the Regular
Session to convene an Executive Session at the request of the Chair, a Board Member,
The City Manager, Assistant City Manager, General Manager of Utilities, City Council
Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas
Government Code Chapter 551, and are subject to action in the Regular Session that
follows.
B. Introduction of Visitors
C. Industry/CAMPO/TxDOT Updates: On the Aesthetic item that we presented to you last
month, TxDOT has given use and extension for turning in our comments concerning the
guidelines. Staff also needed time to understand the cost of adopting these guidelines.
CAMPO has extended their decision on Lone Star Rail until August.
D. Discussion regarding the Project Progress Reports and Time Lines. – Bill Dryden, P.E.,
Transportation Engineer, Mark Miller, Transportation Services Manager, Nat Waggoner,
PMP®, Transportation Analyst and Edward G. Polasek, AICP, Transportation Services
Director.
E. Discussion regarding the Airport Project Progress Report and Time Lines. – Russ Volk,
Airport Manager and Edward G. Polasek, AICP, Transportation Services Director.
Mr. Norris spoke on this item. His comments are at the end of these minutes.
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Legislative Regular Agenda
The Board will individually consider and possibly take action on any or all of the following
items:
F. Review and possible action to approve the minutes from the Regular GTAB Board
meeting held on May 13, 2016 – Jana Kern
Motion by Hellmann second by Bindas to approve the minutes as presented.
Approved 6-3 (Courtney, Rankin, & Behrman absent)
G. Consideration and possible recommendation to approve a Resolution documenting the
City of Georgetown’s support and acceptance of grant TxDOT CSJ NO.: 1514GRGTN
Airport Project Participation Agreement in the amount of $7,905,950 for Improvements
at the Georgetown Municipal Airport. – Russ Volk, C.M., Airport Manager and Edward
G. Polasek, AICP, Transportation Services Director
Volk reviewed the agreement with the Board. Motion by Bindas second by Johnston to
approve Resolution for the acceptance of grant TxDOT CSJ NO.: 1514GRGTN in the
amount of $7,905,950.00. Approved 6-3 (Courtney, Rankin, & Behrman absent)
H. Consideration and possible recommendation to approve a voluntary termination of the
Gantt Aviation land lease for the hangars located at 221 Stearman Drive on the
Georgetown Municipal. – Russ Volk, C.M., Airport Manager and Edward G. Polasek,
AICP, Transportation Services Director
NOTE: Volk stated the items “H, I, & J” are related and will be discussed together because they
are all linked together. Individual motions will be given for each item.
Volk explained to the Board the voluntary termination of the Gantt Aviation land lease,
the facility lease with Wood Aviation, Inc., and the application for the Wood Aviation,
Inc., to operate as a GFBO on the Georgetown Municipal Airport.
Motion by Hellmann second by Noble to approve the voluntary termination of the
Gantt Aviation land lease. Approved 5-1-3 (Hesser against, Courtney, Rankin &
Behrman absent)
I. Consideration and possible recommendation to approve a Facility Lease with Wood
Aviation, Inc. for the hangars located at 221 Stearman Drive on the Georgetown
Municipal Airport with an annual lease rate of $75,600. – Russ Volk, C.M., Airport
Manager and Edward G. Polasek, AICP, Transportation Services Director
Motion by Noble second by Hellmann to approve a Facility Lease with Wood Aviation,
Inc. for the hangers located at 221 Stearman Drive for an annual lease rate of $75,600.00.
Approved 5-1-3 (Hesser against, Courtney, Rankin & Behrman absent)
K Consideration and possible recommendation to award the Airport Aviation Fuel
contract to Avfuel Corporation for a period of two years, with three, one year options,
effective 1 Oct 2016 for an estimated annual cost of $2,500,000. – Russ Volk, C.M.,
Airport Manager and Edward G. Polasek, AICP, Transportation Services Director
Volk gave an overview of the fuel contract. Motion by Bindas second by Noble to
award the Aviation Fuel contract to Avfuel Corp. for a period of two years, with three
one year options for an estimated annual cost of $2,500,000.00. Approved 6-3 (Courtney,
Rankin, & Behrman absent)
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J. Consideration and possible recommendation to approve an application for Wood
Aviation, Inc. to operate as a General Fixed Base Operator (GFBO) on the Georgetown
Municipal. – Russ Volk, C.M., Airport Manager and Edward G. Polasek, AICP,
Transportation Services Director
Motion by Hellmann second by Johnston to approve the application for Wood Aviation,
Inc. to operate as a GFBO on the Georgetown Municipal Airport. Approved 6-3
(Courtney, Rankin, & Behrman absent)
L. Consideration and possible recommendation to approve a Facility Lease with Central
Texas Avionics for the hangar located at 217 Corsair Drive on the Georgetown
Municipal Airport with an annual lease rate of $57,616. – Russ Volk, C.M., Airport
Manager and Edward G. Polasek, AICP, Transportation Services Director
Volk explained to the Board that the current land lease expired December 2015 and the
City executed a “Hold Over Agreement” until a new facility lease was in place. The
terms of the new lease is for an initial five year term with an additional five year option
period. Motion by Noble second by Bindas to approve a Facility Lease with Central
Texas Avionics for an annual lease rate of $57,616.00. Approved 6-3 (Courtney, Rankin,
& Behrman absent)
M. Consideration and possible recommendation to award a Construction Contract to
Westar Construction, Inc., of Georgetown, Texas, for the construction of the CDBG –
University Avenue Sidewalk Improvements Project in the amount of $ $161,583.00. – Bill
Dryden, P.E., Transportation Engineer and Edward G. Polasek, AICP, Transportation
Services Director.
Dryden informed the Board that six contractors turned in bids but two bids were
deemed non-responsive. Westar was determined to be the low bidder. Motion by
Bindas second by Johnston to award a construction contract to Westar Construction, Inc.
in the amount of $161,583.00. Approved 6-3 (Courtney, Rankin, & Behrman absent)
Conflict of Interest - Troy Hellmann – Left at 10:44 AM
N. Discussion and possible recommendation to Council regarding the locally preferred
alignment for FM 971 from Austin Avenue to Gann Street. – Bill Dryden, P.E.,
Transportation Engineer, and Edward G. Polasek, AICP, Transportation Services
Director.
Briggs opened the item with a discussion of the history of this alignment including the
traffic congestion. Presentation given by Dave Irish of RPS Klotz Associates. Lots of
discussion on round about and traffic congestion.
The Board feels that there is more work that needs to be done on this project and once
this has been completed it should be brought back to the Board for review.
Troy Hellmann returned at 11:23 AM
O. Consideration and possible recommendation of approval to City Council for the
execution of a Task Order KCI 16-001 with Kennedy Consulting, Inc. of Georgetown,
Texas in -the amount of $131,800.00.- Nat Waggoner, Transportation Analyst
Waggoner explained that this project was in the 2015 Sidewalk Master Plan and was
funded by City Council appropriation at their February 2016 meeting. This task order is
for the design of the sidewalk along the south bound frontage road of IH35.
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Motion by Noble second by Johnston to approve Task Order KCI 16-001 in the amount of
$131,800.00. Approved 6-3 (Courtney, Rankin, & Behrman absent)
P. Presentation, discussion and possible recommendation on the proposed Streets,
Drainage, and Airport Capital Improvement Plan for Fiscal Year 2016/2017. - Wesley
Wright, P.E., Engineering Director
Wright gave a presentation on the FY 16/17 CIP. Motion by Hellmann second by Noble
to recommend the Capital Improvement Plan for FY 2016/2016 as presented. Approved
5-1-3 (Bindas against, Courtney, Rankin, & Behrman absent)
Adjournment
Motion by Hesser second by Bindas to adjourn meeting. Approved 6-3 (Courtney, Rankin, &
Behrman absent). Meeting adjourned at 11: 55 AM
Approved: Attested:
_______________________ ______________________
John Pettitt - Chair Ron Bindas– Secretary
_________________________________
Jana R. Kern – GTAB Board Liaison
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GTAB STATEMENT
JUNE 10, 2016
AGENDA ITEM “E”
AIRPORT MONTHLY REPORT AND PROJECT TIME LINES
Good morning Mr. Chairman, members of the GTAB board, city staff and ladies and gentlemen. My
name is Hugh C. Norris, Jr. I am a member of the Airport Concerned Citizens (ACC).
This is the 56th presentation by ACC members to the city council and/or the GTAB since January 14,
2014. These presentations are demands for compliance by the city, TxDOT and FAA with the National
Environmental Policy Act (NEPA) regarding expansion of aviation operations and fiscal transparency for
the Georgetown Municipal Airport (GTU). At the January 14, 2014 statement to the City Council we
requested a hold on federal funds for our airport for five federal grants the planning of which had not
complied with NEPA. The federal grant for the 25-element, 1514GRGTN was one of the five. We are
continuing our objections through the federal administration to any grant agreement between the city
and TxDOT and any work order for its construction pending preparation of a fully scoped Environmental
Impact Statement for 1514GRGTN as required by NEPA.
The statement this morning is focused on development of the new 20 year, 2025-2045, Airport Master
Plan Update, 16MPGRGTN. The ACC demands development of this new master plan be prepared
consistent and in accordance with FAA Advisory Circular AC 150-5070-6B which addresses the
procedures and elements for development of an airport master plan especially environmental review.
The ACC identified several key issues on development of this master plan in the email dated March 14,
2016 to the GTAB.
Over the past 37 years of federal funding for development and accommodation of aviation expansion
service of the GTU the city has continued its policies of continuous dense multiple use land development
directly adjacent to the GTU property. That property is located in the heart of our rapidly growing city
and atop the environmentally sensitive Edwards Recharge Zone. The ACC disagrees with the contention
of some local, state and federal officials that such a location is suitable for the future of our city. The
May 13, 2016 ACC statement and its attachment, “Airport Project History” described the transformation
of the once socially acceptable GTU to a documented health and safety hazard and source of
documented public controversy.
The ACC has specific demands for the new master plan update. It must involve an appropriate level of
NEPA reviews in the planning development process consistent with FAA guidelines. It must include a
comprehensive public involvement and participation program. It must clearly define the plan's purpose
and intent for use. It must set forth the airport's history and all current and potential future
environmental issues involved in continued existence and operation of the airport. It must demonstrate
the basis of need for any and all improvements considered. Given the serious problems associated with
the airport as a public health and safety hazard and subject of significant public controversy, the
planning should involve preparation of an Environmental Impact Statement (EIS) consistent with Federal
guidelines. Scoping should be done at the beginning which will specify scope of the planning process,
the possible project alternatives to be evaluated, and all public and private entities to be involved. All
practicable alternatives for meeting demonstrated needs must be identified and evaluated in the
context of environmental, social, financial/economic, and engineering factors as part of preparation of
the EIS in order to determine the most cost-effective and environmentally sound alternative projects for
meeting demonstrated needs. The 77th Texas Legislature's HB 2522 must be considered as one
alternative in the evaluation process. The selection of best alternatives must also consider all input
gained from the public participation program and input gained through coordination with regulatory
agencies and interested groups. Prepared in tandem with the draft EIS, the draft Master Plan Update
must be circulated along with the draft EIS to interested agencies and public groups. The final Master
Plan including the Airport Layout Plan must not be approved unless consistent with the findings of the
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final EIS and until after TxDOT's (or FAA's) issuance of a Record of Decision based upon the outcome of
the EIS preparation process.
In reference again to the ACC May 13, 2016 GTAB statement, interested parties should be aware that
preparation of an EIS does not mean automatic relocation of the GTU, but rather only one of several
alternatives to meet demonstrated needs. The EIS will lay out specific mitigation measures which can be
applied to make the airport compatible with and publicly acceptable in its human environment. Costs
for the EIS are normally grant eligible. The EIS process as part of development of this master plan is
demanded due to the existing GTU being a pubic health and safety hazard and source of significant
public controversy.
Mr. Chairman, I look forward to any questions or comments from the board regarding the demands of
the ACC for appropriate level of NEPA reviews in this master planning process.
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City of Georgetown, Texas
Transportation Advisory Board
July 8, 2016
SUBJECT:
Cons id eration and p o s s ib le rec o mmendation for the award of the annual bid for Grad e #4 and #5 c hip s eal
trap ro ck ordered and delivered on an as need ed bas is to Vulc an Cons truction Materials LLC of San
Antonio Tx. in the es timated amount of $126,603.00. - Ed ward G. Polasek, AIC P, Transportation
Services Direc to r
ITEM SUMMARY:
Bid s were rec eived for b id item “201643” on June 7th, 2014 to provid e the C ity with Grade #s 4 and 5
Typ e B p er T xDOT s pec ificatio n 300 Surfac e C o urs e trap ro ck. Numerous c ompanies were no tified o f
the bid with one bus ines s res p o nding. Trap s to ne is only available in a few lo c atio ns within the State. This
aggregate is us ed for in-ho use two c o urse chip s eals treatments id entified in the annual S treet Maintenanc e
Capital Impro vement Program.
STAFF RECOMMENDATION:
The aggregate p er to n p rice is slightly lower than last year. Staff favors the rec o mmendatio n.
FINANCIAL IMPACT:
Funds fo r this purc has e will c o me from acc ount number 100-5-0846-52-806 “rehabilitation”
SUBMITTED BY:
Jana Kern o n behalf of Mark Miller
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