HomeMy WebLinkAboutAgenda_GTAB_08.14.2015Notice of Meeting for the
Georgetown Transportation Advisory Board and the Governing Body
of the City of Georgetown
August 14, 2015 at 10:00 AM
at GMC Building - 300-1 Industrial Ave., Georgetown, TX 78626
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA).
If you require assistance in participating at a public meeting due to a disability, as defined under the
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contact the City at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City
Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711.
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A Call to Order
The Board may, at any time, recess the Regular Session to convene in Executive Session at the
request of the Chair, a Board Member, the City Manager, Assistant City Manager, General
Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the
Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the
Regular Session that follows.
B Introduction of Visitors
C Industry/CAMPO/TXDOT Updates
D Discussion regarding the Project Progress Reports and Time Lines. – Bill Dryden, P.E.,
Transportation Engineer, Mark Miller, Transportation Services Manager, Nat Waggoner, PMP®,
Transportation Analyst and Edward G. Polasek, AICP, Transportation Services Director.
E Discussion regarding the Airport Project Progress Report and time lines. – Russ Volk, C.M.,
Airport Manager and Edward G. Polasek, AICP, Transportation Services Director.
Legislative Regular Agenda
F Review and possible action to approve the minutes from the Regular GTAB Board meeting held
on July 10, 2015. - Jana Kern – GTAB Board Liaison
G Consideration and possible recommendation to adjust Airport Fuel Flowage Fee and to adjust the
"Fee" every two years thereafter according to the Dallas, Fort Worth, TX CPI-W number. – Russ
Volk, C.M., Airport Manager and Edward G. Polasek, AICP, Transportation Services Director.
H Consideration and possible recommendation to adjust Avgas (100LL) Fuel Margin and to adjust
the "Margin" every two years thereafter according to the Dallas, Fort Worth, TX CPI-W number. –
Russ Volk, C.M., Airport Manager and Edward G. Polasek, AICP, Transportation Services
Director.
Page 1 of 43
I Consideration and possible recommendation to adjust Commercial Wholesale Jet-A Fuel Margin
and to adjust the "Margin" every two years thereafter according to the Dallas, Fort Worth, TX
CPI-W number. – Russ Volk, C.M., Airport Manager and Edward G. Polasek, AICP,
Transportation Services Director.
J EXECUTIVE SESSION
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas
Codes, Annotated; the items listed below will be discussed in closed session and are subject to
action in the regular session.
Sec 551-071 - Consultation with Attorney
- Implementation of Aviation Fuel Charge including Fuel Flowage charges. - Bridget Chapman,
City Attorney
K Action From Executive Session
L Discussion and possible action on moving the September 11, 2015Board Meeting to another day. -
Jana Kern, GTAB Board Liaison
CERTIFICATE OF POSTING
I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice
of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public
at all times, on the ______ day of __________________, 2015, at __________, and remained so
posted for at least 72 continuous hours preceding the scheduled time of said meeting.
____________________________________
Jessica Brettle, City Secretary
Page 2 of 43
City of Georgetown, Texas
Transportation Advisory Board
August 14, 2015
SUBJECT:
Discussion regarding the Project Progress Reports and Time Lines. – Bill Dryden, P.E.,
Transportation Engineer, Mark Miller, Transportation Services Manager, Nat Waggoner, PMP®,
Transportation Analyst and Edward G. Polasek, AICP, Transportation Services Director.
ITEM SUMMARY:
GTAB Projects
Austin Avenue Bridge Evaluation and Repairs
CDBG Sidewalk Improvements
- MLK/3rd St (Scenic Dr. to Austin Ave.)
- University Ave. (I 35 to Hart St.)
FM 971 Realignment at Austin Avenue
FM 1460 Improvements Project
Southwest Bypass Project
Transit Study as Requested by City Council
Transportation Services Operations – CIP Maintenance
GTEC Projects
Project Status Report
2015 Road Bond Program
Overview
- Southwest Bypass (Leander Rd./RM 2243 to Wolf Ranch Parkway Extension) and Wolf Ranch
Parkway Extension (SW Bypass to DB Wood Rd.)
FINANCIAL IMPACT:
None
SUBMITTED BY:
Bill Dryden, P.E., Transportation Engineer
ATTACHMENTS:
Description Type
GTAB Project Progress Reports Exhibit
GTEC Project Status Report Exhibit
2015 Road Bond Program Exhibit
Page 3 of 43
Austin Avenue – Bridge Evaluations
(North and South San Gabriel Rivers)
Project No. TBD TIP Project No. N/A
August 2015
Unchanged
Project
Description
Evaluate the repairs necessary to restore full structural capacity to the Austin Avenue
bridges over the North and South San Gabriel Rivers. The process will involve several
phases – I) determination of testing needed, II) structural testing, analyses and
evaluation of test data to determine/recommend corrective measures and a project
budget, III) develop construction plans, specifications and contract documents,
estimates of probable construction costs and, last, IV) construction administration.
Purpose To extend the structural life of the two bridge and provide long‐term vehicular capacity
and pedestrian safety along Austin Avenue.
Project Manager Bill Dryden, P.E.
Engineer Aguirre & Fields, LP
Element Status / Issues
Design Staff met with Engineer and discussed potential courses of action. There are four basic
paths to consider: Do Nothing. Short Term Temporary Fix. Medium Term Fix. Replace
Structure.
Engineer has developed 2 potential conceptual alignments for the proposed
reconstruction of the bridge.
Surveying TBD
Environmental TBD during Phase II
Rights of Way Prop. ROW from 3rd Street to N. of 2nd; Exist. ROW from N. of 2nd to Morrow Street.
Utility Relocations TBD (future)
Construction TBD
Other Issues Project submitted for CAMPO funding;
Project eligible for TxDOT Off‐System Bridge Replacement Program.
Meeting schedules July 6th to discuss Project Scope and Planning.
Page 4 of 43
CDBG Sidewalk Improvements Project
MLK/3rd Street (Scenic Dr. to Austin Ave.)
Project No. None TIP No. None
August 2015
Project Description Design and preparation of final plans, specifications and estimates (PS&E) for sidewalk
improvements along MLK/ and 3rd streets from Scenic Drive to Austin Avenue.
Purpose To provide ADA/TDLR compliant sidewalks in the area.
Project Managers Bill Dryden, P.E.
Engineer Steger Bizzell
Element Status / Issues
Design Engineer has submitted 30% preliminary alignment and plans for review.
Environmental/
Archeological
TBD
Rights of Way N/A
Utility Relocations N/A
Construction TBD
Other Issues None.
Page 5 of 43
CDBG Sidewalk Improvements Project
University Avenue (SH 29) (I 35 to Hart St.)
Project No. None TIP No. None
August 2015
Project Description Design and preparation of final plans, specifications and estimates (PS&E) for sidewalk
improvements along University Avenue (SH 29) from I 35 to Hart Street.
Purpose To provide ADA/TDLR compliant sidewalks in the area.
Project Managers Bill Dryden, P.E.
Engineer Baker‐Aicklen
Element Status / Issues
Design Engineer had submitted the 99% plans (couple of minor corrections) and the
Contract Documents for staff review.
Staff is completing the Contract Documents in‐house.
Environmental/
Archeological
N/A
Rights of Way Existing
Utility Relocations TBD
Construction Bid opening TBD; contingent upon completion of the MUA with TxDOT.
Other Issues Project has been submitted to TxDOT for coordination.
Project has been submitted for T.A.S./TDLR compliance review.
The original design firm has closed its doors. Staff will complete the Contract
Documents in‐house and will bid the project.
City is completing a Multiple Use Agreement with TxDOT to install new
sidewalk within TxDOT ROW; process will require approximately 2½ months
for TxDOT to complete.
Page 6 of 43
FM 971 at Austin Avenue
Realignment Intersection Improvements
Project No. 1BZ TIP No. AG
August 2015
Unchanged
Project Description Design and preparation of final plans, specifications and estimates (PS&E) for the widening
and realignment of FM 971 at Austin Avenue, eastward to Gann Street.
Purpose To provide a new alignment consistent with the alignment of the proposed Northwest
Boulevard Bridge over IH 35; to allow a feasible, alternate route from the west side of I 35 to
Austin Avenue, to Georgetown High School, to San Gabriel Park and a more direct route to
SH 130.
Project Managers Bill Dryden, P.E.
Engineer Klotz Associates, Inc.
Element Status / Issues
Design Preliminary Engineering complete;
Engineer working on 60% design submittal
Environmental/
Archeological
10/2015
Rights of Way Complete
Utility Relocations TBD
Construction 10/2016
Other Issues Staff has submitted the paperwork to TxDOT to develop an Advance Funding
Agreement for plans review and construction administration.
Page 7 of 43
FM 1460
Quail Valley Drive to University Drive
Project No. 5RB TIP No. BO & CD
August 2015
Project Description Design and preparation of plans, specifications and estimates (PS&E) for the widening and
reconstruction of FM 1460. Project will include review and update to existing Schematic,
Right‐of‐Way Map and Environmental Document and completion of the PS&E for the
remaining existing roadway.
Purpose To keep the currently approved environmental documents active; purchase ROW, effect
utility relocations/clearance and to provide on‐the‐shelf PS&E for TxDOT letting not later
than August 2013, pending available construction funding.
Project Managers Ed Polasek, AICP and Bill Dryden, P.E.
Engineer Brown and Gay Engineers, Inc.
Element Status / Issues
Design Complete
Environmental/
Archeological
Complete
Rights of Way As of October 16th, the City has obtained Possession and
Use Agreements or have closings planned for all the
remaining FM 1460 parcels.
Acquired: 34
Pending: 0
Condemnation: 2
Total: 36
Utility Relocations Ongoing
Construction Bid opened August 2014
Contractor has asked TxDOT for an early November 2015 NTP.
Other Issues Two task order amendments were approved by Council April 28th.
Engineer preparing Change Orders for construction contract.
Page 8 of 43
Southwest Bypass Project
(RM 2243 to IH 35)
Project No. 1CA Project No. BK
August 2015
Project Description Develop a Design Schematic for the Southwest Bypass from Leander Road (RM 2243) to IH
35 in the ultimate configuration and Construction Plans, Specifications and Estimate (PS&E)
for construction of approximately 1.5 miles of interim 2‐lane roadway from Leander Road
(RM 2243) to its intersection with the existing Inner Loop underpass at IH 35. The portion
from Leander Road to the east property line of Texas Crushed Stone is a GTAB Project; from
the east line to the existing Inner Loop underpass at IH 35 is being funded by GTEC.
Purpose To extend an interim portion of the SH 29 Bypass, filling in between Leander Road (RM
2243) to IH 35 Southbound Frontage Road.
Project Manager Williamson County
City Contact: Ed Polasek, AICP and Bill Dryden, P.E.
Engineer HDR, Inc.
Element Status / Issues
Williamson County
Project Status
(from WilCo’s status
report)
Southwest Bypass (RM 2243 to IH 35) – Driveway permits for driveways at IH 35
SB frontage road and RM 2243 were submitted to the City of Georgetown on 6/9/15
and resubmitted on 7/6/15. A project status meeting was held on 6/1/15. A QA/QC
plan submittal was received on 5/27/15 and reviewed.
Rights of Way PUAs have been obtained for the final two parcels of property; condemnation
hearings have been (re)scheduled.
Other Issues None.
Page 9 of 43
Transit Study
as Requested by City Council
Project No. None Project No. None
August 2015
Unchanged
Project
Description
Council Motion: Discussion and possible direction to the City of Georgetownʹs Transportation
Advisory Board (GTAB) to conduct an analysis and make a recommendation to the City Council
no later than June 24, 2014 ,regarding the Cityʹs potential future participation in State and
Regional Transportation Organizations including the benefits, conditions, and justification which
would prompt the Cityʹs participation in Project Connect, Lone Star Rail and any other relevant
State and Regional Transportation Organizations that the City should be involved with ‐‐ Steve
Fought, Councilmember, District 4
Amended Motion:
1. The City Manager to determine what time and effort staff have available to conduct this type
of study over the next year. If it is not in the Transportation Division, Planning Department,
Finance Department and/or City Manager’s Office work program, as outlined in the current
draft budget, can it be adequately staffed to complete this level of work over the next year?
2. Is the challenge to research Federal, State and Regional transportation organizations or is it
transit programs? This direction to staff is assuming it is transit programs.
3. Narrow the specific analysis to programs that are actually authorized to receive Federal
formula and discretionary funding programs found within the current Federal Transit
Administration. However, that would narrow the field down to three agencies or programs.
Capital Metro, Lone Star Rail and the State of Texas through the Texas Department of
Transportation. CARTS is only a contractor to Capital Metro and provides certain 5310
transit opportunities to persons outside of the Capital Metro Service Area in our jurisdiction.
CAMPO, Project Connect, Project Connect North and My35 are simply planning programs
that include staff from Capital Metro, Lone Star Rail District, and TxDOT and representatives
from local governments.
4. The analysis should be based on how those planning programs will lead to funding through
the project delivery agencies. (Fought amended to include financial risk and benefits to the
City)
5. The Council should provide the Board and staff specifics on what type of economic analysis
data will lead to an ultimate decision by the City Council.
6. Finally, some people ‘can’t see what the final project would look like’ or ‘can’t see what a
Transit Oriented Development would look like.’ Years ago, when the City was looking at
transportation options and creating a TOD ordinance, there was a field trip to perform some
on the ground research. Members of the City Council, Planning and Zoning, and staff
(GTAB was not in existence at the time) went and stayed at a TOD to see for themselves. We
should have at least one field trip during this study. Since it has been about 8 years or so
since that first and only field trip, it should be extremely informative to do it again and see
what a TOD looks like today and how the project has performed over the years.
Vote on the original motion as amended: Approved (6‐1) (Hesser opposed)
Project
Manager
Ed Polasek, AICP
Engineer TBD
Project Status Workplan Under Development
Page 10 of 43
Current Capital Improvement Projects TIP
No.
Project
No.
Update On Schedule/
Or Behind
Project
Budget
Project
Cost
Available Current Year
Projected
Current Year
Cost
Current Year
Available
Lakeway Drive Overpass #10 5QL Project Complete.
Complete 2,500,000 2,500,000 0 0 0
Southeast Arterial 1 (Sam Houston Avenue)#12 5QG Project Complete.
Complete 12,995,625 10,478,499 2,517,126 0 0
Wolf Ranch Parkway Extension (SW Bypass to DB
Wood Road)
#14A 5QW Project Complete.
Complete 1,330,000 1,111,233 218,767 283,350 0 283,350
Southwest Bypass (SH29 to RR2243)#14B 5QC Project Complete.
Complete 7,756,432 3,225,132 4,531,300 4,539,107 5,787 4,533,320
Northwest Blvd Overpass #QQ 5QX Engineer is coordinating design with the
design for Rivery Boulevard in moving
towards construction PS&E for both projects
to minimize overlap work between these two
projects.
Construction tentatively scheduled to begin
early FY 2019.
In-process
Unchanged
1,136,178 1,099,076 37,102 571,178 479,588 91,590
NB Frontage Road (SS 158 to Lakeway)#QQ 5QY Staff and Engineer has met with TxDOT personnel
at both the local Area Office and District
Environmental Division.
In-process
Unchanged
613,822 613,822 0 382,822 382,822 0
ROW - 1460 #EEa
#EEb
#EEc
5RB TxDOT and the Contractor (OHL USA, Inc.) have
signed the Construction Contract. OHL has
requested “that a Pre‐con be held on October
20th 2015, with an anticipated start date of
November 2nd 2015.”
Utility relocations - ongoing.
As of October 16th, the City has obtained PUAs or
have closings completed or planned for all the
remaining FM 1460 parcels
In-process 11,788,230 5,348,470 6,439,760 6,727,539 2,315,896 4,411,643
TCS/RR Easement 5RD Project Complete.
Complete 1,500,000 1,503,148 -3,148 0 0
FM 971 / Washam 5RE Project Complete.
Complete 100,000 0 100,000 0 0
Rivery Road 5RF Project Complete.
Complete 779,000 29,000 750,000 750,000 0 750,000
Rivery Boulevard 5RM Engineer is coordinating design with the
design for Northwest Boulevard in
moving towards construction PS&E for both
projects to minimize overlap work
between these two projects.
Property appraisals are underway; offers will
be extended within the next month.
Construction tentatively scheduled to begin
mid FY 2018
On Schedule
Snead Drive 5QZ Bids were received May 4th; Construction
Contract awarded June 9th; NTP has
been issued effective July 6th.
Agreement has been reached for the property
need to install a water quality pond; paperwork
pending.
On Schedule 825,100 87,000 738,100 825,100 87,000 738,100
Mays Street Extension 5RI GTEC and Council have approved the Task
Order with CP&Y for Final PS&E.
In Process 196,000 196,000 0 196,000 196,000 0
IH 35/ Hwy 29 Intersection 5RJ TBD 650,000 0 650,000 650,000 0 650,000
GTEC PROJECT UPDATE AND STATUS REPORT
July 2015
Project to Date Current Year Budget (13/14)
L:\Global\CIP Agenda Form\GTEC Status Report\2015\GTEC - Project Status - 2015-07.xlsx Page 1 of 2 8/4/2015
Page 11 of 43
Current Capital Improvement Projects TIP
No.
Project
No.
Update On Schedule/
Or Behind
Project
Budget
Project
Cost
Available Current Year
Projected
Current Year
Cost
Current Year
Available
GTEC PROJECT UPDATE AND STATUS REPORT
July 2015
Project to Date Current Year Budget (13/14)
Current Economic Development Projects Project
Type
Project
No.
Update On Schedule/
Or Behind
Project
Budget
Project
Cost
Available Current Year
Budget
Current Year
Cost
Current Year
Available
100 S. Austin Ave Eco Devo
Project
5RA In-process 507,000 507,000 0 0
Williams Drive Gateway 5RC Engineer working on schematic design alternatives
and preliminary cost estimates.
On Schedule 65,000 61720 3,280 0 0
Economic Development Projects 1,137,500 1,137,500 1,137,500 0 1,137,500
16,062,596 3,467,093 12,595,503
Project to Date Current Year Budget (13/14)
L:\Global\CIP Agenda Form\GTEC Status Report\2015\GTEC - Project Status - 2015-07.xlsx Page 2 of 2 8/4/2015
Page 12 of 43
2015 Road Bond Program
Program
Overview
In May 2015, voters approved the 2015 Road Bond Program (“the Program”) in the amount of
$105M. Staff has prioritized the projects schedule based on various existing and pending
commitments into which the City has entered through industrial agreements and/or development
agreements, projected bond funding cash flow and travel demand needs of the citizens.
The proposed schedule was developed over the entire 10‐year life of the Program and presented
to GTAB with the caveat that the schedule was “fixed” only for the first two years of project
implementation. Future scheduling will be responsive to funding availability, changes in
development patterns and demands, future coordination of our projects with TxDOT and
Williamson County. Further, the Program projects will be included with the annual CIP projects
list.
At its June 2015 meeting, GTAB unanimously adopted the schedule and caveat and unanimously
recommended is adoption by Council. Given that priorities and needs are dynamic and subject to
change, the schedule will be reviewed annually as part of the CIP to assure it continues to meet
the goals and objectives of the City and maintains the terms of the “Contract with the Voters” of
not having greater than 2¢ per year increase to the City’s tax rate not more than 10¢ total increase
in the tax rate over the life of the Program.
Project
Managers
Ed Polasek, AICP
Transportation Services Director
Bill Dryden, P.E.
Transportation Engineer
Wes Wright, P.E.
Systems Engineering Director
Page 13 of 43
2015 Road Bond Program
Southwest Bypass (Leander Rd. to Wolf Ranch Parkway Extension)
Wolf Ranch Parkway Extension (SW Bypass to DB Wood Rd.)
Project No. 1DI OTP Project No. AD & AZ1
August 2015
Project
Description
Construction of Southwest Bypass from Leander Road (RM 2243) to Wolf Ranch
Parkway Extension and Wolf Ranch Parkway Extension from Southwest Bypass to
DB Wood Road.
Purpose To complete a connection from Leander Road (RM 2243) to University Avenue
(SH 29)
Project Manager Bill Dryden, P.E.
Engineer HDR, Inc.
Element Status / Issues
Design Final design PS&E Task Order approved by Council July 28, 2015, meeting.
Surveying Complete
Environmental TBD
Rights of Way ROW through the Weir Trust property is still pending.
Utility
Relocations
TBD
Construction NTP tentatively scheduled for first quarter 2016.
Other Issues Weir ROW still outstanding.
Page 14 of 43
City of Georgetown, Texas
Transportation Advisory Board
August 14, 2015
SUBJECT:
Discussion regarding the Airport Project Progress Report and time lines. – Russ Volk, C.M.,
Airport Manager and Edward G. Polasek, AICP, Transportation Services Director.
ITEM SUMMARY:
Airport Projects:
FAA Tower Report
Fuel Sales Report
Hangar / Tie-Down Lease Update
2015 Accomplishments and Projects
Airport Monthly Financial Report
FINANCIAL IMPACT:
None
SUBMITTED BY:
Russ Volk, C.M., Airport Manager
ATTACHMENTS:
Description Type
Tower Report Backup Material
Fuel Sales Backup Material
Hangar / Tie-DownReport Backup Material
Airport Accomplishments Backup Material
Airport Financials Backup Material
Page 15 of 43
Georgetown Municipal Airport Contract Tower Program Update
Aug 2015
Project Description Georgetown Tower Update
Purpose Tower Monthly Report
Project Manager Russ Volk, Airport Manager
Operating Statistics
Performance/volumetric
indicators
For the Month of:
Jun 2015
Jun
2014
Y-T-D
Jun
2015
Y-T-D
Variance
Take Offs and
Landings Day*
Night*
VFR 6,305
414 49,153 47,598
(1555) -3%
IFR 458
19 4,440 4,820
380 8%
Total Take
Offs/Landings 6,763
433 53,593 52,418
(1175) -2%
Total for Month 7,196
* This does not include flyover operations (i.e. handoffs from ABIA approach/departure
control to KGTU tower then onto the next ATC.).
Page 16 of 43
Georgetown Municipal Airport Fuel Sales Update
Aug 2015
Project Description Georgetown Fuel Sales Update
Purpose Fuel Sales Monthly Report
Project Manager Russ Volk, Airport Manager
Operating Statistics
Performance/volumetric
indicators
Gallons For the Month of:
Jun
Jun 2014
Y-T-D
Jun 2015
Y-T-D
Variance
Type of Fuel 2014 2015
AVGAS 16,552
20,007 151,274 166,174 14,900 9%
JET A 35,660
31,788
322,040 301,337
<20,703> <6>%
Total Gallons Sold 52,313
51,795
473,314 467,511 5,803 1%
Page 17 of 43
Airport Hangar / Tie-Down Lease Update
Aug 2015
Project Description Hangar / Tie-Down Lease Agreements
Purpose Occupancy Rates
Project Manager Russ Volk C.M., Airport Manager
Unit Stats
Total Hangars – 114
• 100 Percent Occupied
Total Storage Units – 7
• 6 Occupied
• 1 Vacant
Total Tie-Downs – 39 Monthly, 14 for Overnight/Transient Parking
• Monthly Tie-Downs 100 Percent Occupied
Page 18 of 43
GTU Airport
In-Work Projects
Reviewing fuel margins and recommending adjustments.
Conducting based airplane inventory and updating FAA database.
Developing training program for performing fuel truck inspections.
Updating Storm Water Pollution Prevention Plan.
Exploring pavement preservation options for Runway 18-36.
Update to Airport Rules and Regulations and Minimum Standards.
Determining a software solution for the Airport Business Operations area.
Adding additional part-time Airport Maintenance staff.
Obtaining Pesticide Application License to allow for airport staff to spray weed killer.
Developing lease agreement for storage locations.
Planned Projects
Develop Hangar Routine Maintenance Program.
Develop Airport Preventative Maintenance Program.
After arrival of equipment, implement an airport Foreign Object Debris removal program.
Evaluate possible software solutions for a technology based Pavement Management Program.
Evaluate possible software solutions for a technology based Airport Self Inspection Program.
Replace existing Tower voice recording system. Old system is no longer supported.
Install aviation radios in Polaris and Airport Maintenance Truck.
Replace door seals on Hangars E, F, and G.
Page 19 of 43
Upgrade electrical service to Hangars H, I, and J.
Replace bottom door seals on Hangars H, I, and J.
Replace mercury vapor lights with amber LED on outside of Hangars H, I, and J.
Replace gate rollers on both the north and south electronic gates.
Repairs to terminal ramp to reduce FOD issues.
Upgrade to bi-fold doors drive motors on Hangars BB and CC.
Accomplishments 2015
Installed vehicle mounted aviation radio in airport truck and tractor to improve communication with
tower while out on airfield.
Implemented new lease rates and agreements with existing tenants in city owned T-Hangars.
Implemented new lease rates and agreements with existing tenants in city owned Tie-Downs.
Accomplished CPI adjustments for Land Leases on the airport, generating additional revenue for the
airport fund.
Performed CPI adjustments for both fuel flowage fee and commercial wholesale fuel margin.
As part of the city budget process, conducted an airport financial review of 15 months of expenses and
revenues. Identified potential cost savings. Prepared and submitted airport budget to better breakdown
and track airport expenses for future and continual evaluation.
Airfield lighting upgrade project for Runway 11/29 and 18/36.
Draft Environmental Assessment for new Fuel Storage Facility. Assisted in edits and responses to
public comments.
Repairs to Tower communication consoles.
Asphalt temporary repair to taxilane between hangars B & C.
Review of Stormwater Pollution Prevention Plan (SWPPP).
Page 20 of 43
Expanded daily airport self-inspection program. Implemented inspection checklist to track inspection
results.
Filled Airport Business Coordinator position with permanent employee.
Accomplished personnel training, annual testing and certification for Underground Storage Tank (UST)
program.
Reviewed Foreign Object Debris program. Currently the airport does not have any equipment to assist
with FOD removal. Identified two possible pieces of equipment which would allow for removal of FOD
from airport surfaces. Submitted request in budget to purchase equipment.
Reviewed Weed Abatement program. Previously, airport contracted with private contractor for twice a
year weed spraying. Airport now has equipment to accomplish weed spraying using airport personnel
and equipment.
Established Pavement Management Program to include required monthly inspections. Inspection results
are used for evaluation of when and what type of pavement maintenance should be programmed.
Established electronic gate preventative maintenance program which involves quarterly gate inspections,
lubrication, testing and adjustments.
Established a vehicle care program for airport operated courtesy cars and truck. Program involves
routine cleaning, inspection, and fuel servicing.
Developed training outline for Airport Fuel Attendant position.
Conducted airport terminal and control tower site survey with city IT personnel to review current and
future equipment requirements for both facilities.
Conducted airport terminal and control tower site survey with city Facilities personnel to review current
condition of facilities and program for future maintenance items.
Accomplished asbestos survey on two old concrete structures near the airport terminal.
Participated in four meetings with citizen groups. Groups included members of the ACC, R-C Modelers
Club of Sun City, Experimental Aircraft Association, and Georgetown Aero Modelers Association.
Added a second On-Call Airport Fuel Attendant.
Painted Storage Location doors on Hangars.
Conducting quarterly inspections for FBO operated fuel trucks.
Reviewed the Spill Prevention Control and Countermeasures program to ensure all methods and
equipment are in place to deal with aviation fuel spills.
Page 21 of 43
Demolition of old CAP facility just east of Tower.
Page 22 of 43
Prepared by: LKemp
8/3/2015
Georgetown Municipal Airport
As of June 30, 2015
Statement of Operations A - B = C B - D = E
A B C D E
2014/2015 6/30/2014
Budget $ YTD Actuals $%
Beginning Fund Balance 21,612 82,210 82,210 - 363,339 (281,129) -77%
Operating Revenues:
Fuel Sales 2,469,900 2,122,405 1,462,405 660,000 1,834,688 (372,283) -20%
Fuel Expense (2,272,600) (1,775,000) (1,257,869) (517,131) (1,639,032) 381,163 -23%
Net Fuel Revenues 197,300 347,405 204,536 142,869 195,656 8,880 5%
(A)Leases & Rentals 641,200 623,950 457,707 166,243 434,784 22,923 5%
(B)Bankruptcy - Georgetown Jet Center - - - - 98,801 (98,801) -100%
Interest 4,000 15 14 1 185 (171) -92%
(C)Other Revenues 39,150 56,181 45,197 10,984 2,385 42,812 1795%
Total Operating Revenues 881,650 1,027,551 707,454 320,097 731,812 (24,357) -3%
Operating Expenses:
Personnel (350,253) (345,561) (232,280) (113,281) (204,894) (27,386) 13%
Operations (608,072) (692,565) (569,476) (123,089) (482,790) (86,687) 18%
Furniture & Equipment - - - - (561) 561 -100%
Total Operating Expenses (958,325) (1,038,126) (801,757) (236,370) (688,245) (113,512) 16%
Total - Net Operating Revenues (Expenses)(76,675) (10,575) (94,302) 83,727 43,567 (137,869) -316%
Non-Operating Revenues (Expenses):
Bond Proceeds 870,000 870,000 865,000 5,000 - 865,000 0%
Debt - Principal & Interest (178,612) (178,612) (20,904) (157,708) (11,472) (9,433) 82%
Capital Improvement Program
Settlement Revenue - AJS Drainage - - - 110,000 (110,000) -100%
Transfer from General Fund - Capital Projects - - - 98,250 (98,250) -100%
Improvements, Taxiway - (2,481) - (2,481) (10,667) 10,667 -100%
Medium Intensity Taxiway Lights - - - - (87,501) 87,501 -100%
AJS Draining Improvements - (310) (59) (251) (103,235) 103,176 -100%
Runway 1836 Lights (770,000) (12,065) (12,065) - (163,200) 151,135 -93%
Fuel Farm (100,000) - - - - - 0%
Net Capital Improvement Program (870,000) (14,856) (12,124) (2,732) (156,353) 144,229 -92%
Total - Net Non-Operating Revenues (Expenses)(178,612) 676,532 831,972 (155,440) (167,825) 999,796 -596%
Net Revenues/(Expenses)(255,287) 665,957 737,670 (71,713) (124,258) 861,928 117%
Ending Fund Balance (D)(233,675) 748,167 819,880 239,081
Reservation:
Restricted Bond Proceeds (855,144)
Available Fund Balance (106,977)
NOTES:
(A)Leases and rentals include T-Hangars, ground leases, and tie downs.
(B)The City does not expect to receive any more bankruptcy revenue as the lease is now owned by the bank.
(C)Other revenues include ad valorem tax, special events and discounts. Most are received at fiscal year end.
(D)The Electric Fund is covering the contingency requirements for Airport to meet City-wide contingency reserves per policy.
Reserve decreased to 45 days effective October 1, 2014.
*The City operates on a consolidated cash basis. Due to timing of individual fund receivables and payables,
cash and investment fund balances may fluctuate.
2014/2015
Preliminary
Projections
6/30/2015
YTD Actuals
Variance
Year to Date
Variance
Projections
Balance Sheet Highlights Current Actuals
6/30/2015 5/31/2015 4/30/2015 9/30/2014
Assets:
Cash & Investments - - - -
Accounts Receivable - Leases & Fuel 72,182 41,113 54,896 201,293
Liabilities:
*Due to Consolidated Cash 36,386 61,261 75,069 -
Bond Debt Outstanding 603,847 603,847 603,847 741,938
Page 23 of 43
City of Georgetown, Texas
Transportation Advisory Board
August 14, 2015
SUBJECT:
Review and possible action to approve the minutes from the Regular GTAB Board meeting held
on July 10, 2015. - Jana Kern – GTAB Board Liaison
ITEM SUMMARY:
Board to review and revise and/or approve the minutes from the regular meeting held on July 10,
2015.
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
Jana Kern
ATTACHMENTS:
Description Type
Draft Minutesw Backup Material
Page 24 of 43
Notice of Meeting of the
Georgetown Transportation Advisory Board and the
Governing Body of the City of Georgetown, Texas
July 10, 2015
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If
you require assistance in participation at a public meeting due to a disability, as defined under the ADA,
reasonable assistance, adaptations, or accommodations will be provided upon request. Pl ease contact the
City at least four (4) days prior to the scheduled meeting date, at (512)930-3652 or City Hall at 113 East 8th
Street for additional information: TTY users route through Relay Texas at 711.
Board Members: Truman Hunt – Chair, Ray Armour – Secretary, Rachel Jonrowe, Chris H’Luz, Scott
Rankin, Donna Courtney, Steve Johnston
Board Members Absent: John Hesser
Staff Present: Mike Babin, Jana Kern, Ed Polasek, Mark Miller, Bill Dryden, Wes Wright , Terri Calhoun,
Russ Volk, Nat Waggoner, Skye Mason, Paul Diaz, Bridget Chapman, Andreina Davila
Others Present: Hamilton Rial - Attorney, Michelle Meaux - Cap Metro, Tom Crawford – GTEC Board
Member, John Milford, Robert Melsha, Dennis Hegebarth, Terry Reed – ACC, Chris Wickham – HDR,
Ken Mabe, Jim Wimberly – Tx Aviation Partners, Tom DePalerno – SNA, Dan Bonner – Georgetown
Commission on Aging, Roger Davis - Citizen
Regular Session
A. Call to Order: Mr. Truman Hunt called the regular GTAB Board to order on Friday, July
10, 2015 at 10:00 AM
Georgetown Transportation Advisory Board may, at any time, recess the Regular
Session to convene an Executive Session at the request of the Chair, a Board Member,
The City Manager, Assistant City Manager, General Manager of Utilities, City Council
Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas
Government Code Chapter 551, and are subject to action in the Regular Session that
follows.
B. Introduction of Visitors
C. Industry/CAMPO/TxDOT Updates: As part of the Project 35 Program, TxDOT has
prioritized intersections is northern Williamson County and they an engaged a firm to
work on the first intersection which is the Williams Dr./Overpass.
D. Discussion regarding the Project Progress Reports and Time Lines – Bill Dryden, P. E.,
Transportation Engineer, Mark Miller, Transportation Services Manager and Edward G.
Polasek, AICP, Transportation Services Director.
E. Discussion regarding the Airport Project Progress Report and Time Lines. – Russ Volk,
Airport Manager and Edward G. Polasek, AICP, Transportation Services Director.
Persons signed up to speak on this item: John Milford - See Mr. Milford’s presentation at the
end of these minutes.
Page 25 of 43
Legislative Regular Agenda
The Board will individually consider and possibly take action on any or all of the following
items:
Jonrowe arrived at 10:27 AM
F. Review and possible action to approve the minutes from the Regular GTAB Board
meeting held on June 12, 2015 – Jana Kern
Motion by Armour second by Johnston to approve the minutes as presented. Approved
Unanimous 8-0 (Hesser absent)
G. Consideration and possible recommendation to hold a Public Hearing of aeronautical
users at the Georgetown Municipal Airport for the purpose of presenting proposed fuel
rates/margins. Russ Volk, C.M., Airport Manager and Edward G. Polasek, AICP,
Transportation Services Director
Volk explained that there is an FAA recommendation that items, like this one, be
discussed at a public meeting with the airport users to share with them the need for
proposed rates and to gather comments which would be brought back to this Board.
There was lengthy discussion on what needs to be stated at the public meeting.
Motion by Courtney second by Pettitt to approve a Public meeting, and to get the
feedback, from public meeting, at the Aug 14, 2015 GTAB meeting. Approved Unanimous
8-0 (Hesser absent)
H. Consideration and possible recommendation to approve a purchase of 168 tons of
CRS2P emulsion @ $443.16 per ton totaling $74,450.88 off of the TXSMARTBUY contract.
– Mark Miller, Transportation Services Manager & Edward G. Polasek, AICP,
Transportation Services Director
Miller explained what this purchase is used for and why we are going through the
TXSMARTBUY contract. Motion by Jonrowe second by Courtney to approve the
purchase 168 tons of CRS2P emulsion at $443.16 per ton. Approved Unanimous 8-0
(Hesser absent)
I. Consideration and possible recommendation on AFA Amendment #3 with the Texas
Department of Transportation for the FM 1460 development project to reflect the actual
construction bid cost for the project - Edward G. Polasek, AICP, Transportation Services
Director and Jim Briggs, General Manager of Utilities.
H’Luz left meeting due to conflict of interest – 10:55 AM
Polasek explained that due to the construction bids coming in below the engineers
estimate this will reduce the second payment to TxDOT, that is due August 2015, by
$4,370,007.00. Motion by Armour second by Rankin to approve the 3rd AFA for the FM
1460. Approved Unanimous 8-0 (Hesser & H’Luz absent)
H’Luz returned to meeting 10:59 AM
Rankin stepped out at 11:00 AM - Returned at 11:02 AM
Page 26 of 43
J. Consideration and possible recommendation to approve Task Order HDR-15-001 with
HDR Engineering, Inc., of Austin, Texas, for professional engineering services related to
the final engineering design for construction Plans, Specifications and Estimate for the
Southwest Bypass/Wolf Ranch Parkway Extension Improvements in the amount of
$757,500.00. – Bill Dryden, P.E., Transportation Engineer and Edward G. Polasek, AICP,
Transportation Services Director.
Dryden stated that this project was approved by the voters at the May 2015 election of
the 2015 Road Bond. HDR has completed construction plans (90%) for these two
roadways. This proposal will complete construction ready plans, specifications and
estimate. Motion by Pettitt second by Johnston to approve Task Order HDR 15-001 for
final engineering design for construction Plans, Specifications and Estimate for the
Southwest Bypass/Wolf Ranch Parkway Extension Improvements in the amount of
$757,500.00. Approved Unanimous 8-0 (Hesser absent)
Armour left the meeting @ 11:09 AM
K. Presentation, Discussion and possible recommendation of the Transit Development Plan
with Capital Metro -- Nat Waggoner, PMP®, Transportation Analyst and Edward G.
Polasek, AICP, Transportation Services Director
Mr. Dan Bonner from Georgetown Commission on Aging stating that the commission
voted in favor of the Transit Plan that was presented to them at their last meeting.
Mr. Roger Davis gave a presentation to the Board.
Waggoner gave the Board a presentation on the Transit Development Plan.
Motion by Jonrowe second by Johnston to recommend approval for the overall Plan,
money to continue demand response for FY16, and authorization to proceed with
service negotiations with Capital Metro for FY17. Approved Unanimous 7-0 (Hesser &
Armour)
Motion by Pettitt second by Jonrowe that Item L is an executive session item. Approved
Unanimous 7-0 (Hesser & Armour absent)
L. EXECUTIVE SESSION Called to order at 11:31 AM
In compliance with the Open Meetings Act, Chapter 551, Government code, Vernon's
Texas Codes, Annotated; the items listed below will be discussed in closed session and
are subject to action in the regular session.
Section 551-072 - Deliberation Regarding Real Property
- Property related to Southeast Inner Loop - Terri Calhoun, Real Estate Services
Coordinator & Edward G. Polasek, AICP, Transportation Services Director
Regular Session Called back to order at 11:48
M. Action from Executive Session
Motion by Jonrowe second by Pettitt to begin the acquisition process as quickly as
possible and to include the condemnation process. Approved Unanimous 7-0 (Hesser &
Armour)
Page 27 of 43
Adjournment
Motion by Jonrowe second by Courtney to adjourn meeting. Approved Unanimous
7-0 (Hesser & Armour absent). Meeting adjourned at 11:50 PM
Approved: Attested:
_______________________ ______________________
Truman Hunt - Chair Ray Armour – Secretary
_________________________________
Jana R. Kern – GTAB Board Liaison
Page 28 of 43
GTAB STATEMENT
JULY 10, 2015
AGENDA ITEM “E”
AIRPORT PROJECT PROGRESS REPORT AND TIME LINES
Good morning Mr. Chairman, members of the GTAB, city staff and ladies and gentlemen, my
name is John Milford.
This is the 45 th presentation by members of ACC to the city council and to the GTAB since
January 14, 2014. These presentations have been in pursuit of our public participation rights as
provided by the National Environmental Policy Act (NEPA) for use and expenditure of federal
funds for development and expansion of aviation operations at the Georgetown Municipal
Airport (GTU).
A letter dated June 30, 2015 from City Manager David Morgan, was sent to TxDOT AVN
requesting 90% federal funded grants in total amount of $3,475,000 for FY 2016 and 2017 for
repairs and upgrade of runways 18/36 and 11/29 at GTU. This request was protested at the
June GTAB meeting by myself on grounds the prime intent of the request is to expand airport
aviation “capability and operations”. Mr. Norris filed an objection at the June 23, 2015 City
Council meeting on grounds of such expansion and lack of a proper public information vetting .
This morning I request the GTAB Board to instruct our Airport Manager, Mr. Volk, to present a
full explanation of the need for this specific request, now on record by the city manager's
letter. As background I offer the following statements from Mr. Volk's written justification for
the letter both to the GTAB and the City Council:
“For Runway 18/36, to accommodate the 60,000 pound single wheel aircraft identified in our
airport projection, we have determined that a four inch overlay will suffice for correcting
existing pavement distresses, accommodating our current fleet mix and fact oring in our airport
design category of CII”
The current Airport Master Plan states:
1. “Currently Runway 18/36 is capable of supporting 30,000 pound single-wheel aircraft, which
is in the low end of pavement strength required to accommodate business jets in ARC C-II
category (Airport Reference Code)”
2. “The operational restriction for Runway 11/29 being closed indefinitely to aircraft 12,500 lbs
or over was issued as a result of design standards required for GPS non-precision approaches to
Runway 11/29”
3. “It is recommended that pavement strength of Runway 18 -36 be upgraded to 60,000 pounds
dual-wheel loads, if necessary upgrade Runway 11/29 to 30,000 pounds single-wheel loads. The
consequences of this improvement are (1) operational benefit resulting from the capability to
accommodate almost the full range of business jets in ARC C-II category, (2) noise benefit in the
Page 29 of 43
north-south direction resulting from the capability of Runway 11/29 to share some of high noise
operations.”
4. “At the present, Runway 18/36 is designated to accommodate C-II aircraft while Runway
11/29 is for B-II aircraft”.
From Table 2.13, page 2.16, Projection of Fleet Mix (2003 -2024):
“ 2024- Single Engine- 86.25%, Multi-Engine-6.25%, Turboprop-3.50%, Jet-2.50%, Helicopter-
1.50%, Total – 100.00%
Based on Mr. Volk's statements and extracts for the current Airport Master Plan, the following
issues demand a full explanation for the public record:
1. The primary result of the requested upgrade for Runway 18/36 will more than double
weights of aircraft accommodated by that runway. This action resulting in expansion of aviation
operations and noise. Why is this expansion of capability and operations needed if the intent
is a repair for “safety” reasons?
2. Mr. Volk should explain what is the content and description of “the 60,000 pound single
wheel aircraft identified in our airport projections”.
3. Mr. Volk should explain why and how the requested upgrade is “accommodating our current
fleet mix”.
4. The two runways have different ARC B and C categories, Mr. Volk should explain what his
description of “factoring in our airport design category of CII” means.
5. The fleet mix of both runways is composed of 97.5 % of aircraft other than jet aircraft and
the upgrade strengthening of Runway 18/36 would not be limited only to jets, Mr. Volk should
explain and describe the full spectrum of new aircraft by models and weights that would be
accommodated by the requested upgrade for Runway 18/36.
6. If this runway upgrade is an FAA or TxDot requirement, Mr. Volk should provide FAA or
TxDot documentation to the city demonstrating that directed requirement.
This is a respectful request that a presentation, by Mr. Volk, be added to the GTAB August
agenda to explain these details.
Thank you,
John Milford
Page 30 of 43
City of Georgetown, Texas
Transportation Advisory Board
August 14, 2015
SUBJECT:
Consideration and possible recommendation to adjust Airport Fuel Flowage Fee and to adjust the
"Fee" every two years thereafter according to the Dallas, Fort Worth, TX CPI-W number. – Russ
Volk, C.M., Airport Manager and Edward G. Polasek, AICP, Transportation Services Director.
ITEM SUMMARY:
Airport Operators typically implement Airport Fuel Flowage Fees to provide necessary revenue to
cover airport expenses. Due to the various organizational structures of airports, it is difficult to
compare fuel flowage fees between airports. In some cases, the airport owns, operates, and
dispenses all aviation fuel products while at other airports, the airport performs none of these tasks
but rather relies on Fixed Based Operators to meet these requirements. Due to these different
scenarios, fuel flowage fees will vary. A more unique situation exists at the Georgetown
Municipal Airport where the airport owns the fuel farm and self-serve pumps and sells aviation
fuel products to Fixed Based Operators who retail fuel from mobile fuel trucks.
In cases where the airport plays a role in the airport fuel systems, fuel flowage fees typically cover
the "Direct" costs of these systems at the airport.
Direct costs can include such items as:
Fuel farm repairs
Annual calibrations
Personnel training
Annual testing/recertification's
Insurance
Staffing
Accounting
Maintaining Spill Prevention Program
Environmental Compliance (TCEQ)
Reporting
Quality control measures
Airport courtesy cars
A significant consideration when implementing fuel flowage fees is that not only do airport based
users contribute by purchasing fuel but also any transient pilot who purchases fuel on the airport
contributes for their use of the airport.
FINANCIAL IMPACT:
Based upon the recommendation from outside council, city staff is not recommending a change to
the current rate of $0.1542 per gallon.
SUBMITTED BY:
Russ Volk, C.M., Airport Manager
Page 31 of 43
City of Georgetown, Texas
Transportation Advisory Board
August 14, 2015
SUBJECT:
Consideration and possible recommendation to adjust Avgas (100LL) Fuel Margin and to adjust
the "Margin" every two years thereafter according to the Dallas, Fort Worth, TX CPI-W number. –
Russ Volk, C.M., Airport Manager and Edward G. Polasek, AICP, Transportation Services
Director.
ITEM SUMMARY:
A review of current airport revenues and expenses determined that additional revenue is
necessary to fund both operations and equipment purchases. Implementation of a Foreign
Object Debris (FOD) program, an Airport Preventative Maintenance Program, a Pavement
Management Program as well as fulfilling existing required airport plans and programs will
require additional expenditures. Existing revenues are insufficient to cover airport expenses.
In previous GTAB and City Council actions, airport rates for Land Leases, Hangar, Tie-
Down and Storage locations have been established. Even with full implementation of these
adopted rate structures, airport revenues do not fully cover airport expenses.
As part of the city budget process, an airport financial review of 15 months of expenses and
revenues was conducted which resulted in potential cost savings. Yet a budget shortfall still
exists. The projected shortfall for budget year 2015/2016 is $75,000.
Margins provide the airport with revenue to help cover airport expenses which do not have a
direct revenue source.
Examples include:
Control Tower maintenance and upkeep
Terminal maintenance and upkeep
Pavement Maintenance
Airport utility bills
Maintaining airfield lighting systems
Maintaining airfield navigational aids
Cost share of grants
Security fencing
Electronic entry gates
Staffing
Mowing
Weed abatement
Equipment
Etc.
Page 32 of 43
FINANCIAL IMPACT:
The current Avgas Margin is $0.6208 per gallon. This rate is paid by both individual purchases at
the self-serve pump in addition to the bulk purchases by Longhorn Jet dispensed to their mobile
fuel truck.
A reduction of $0.01 in the margin rate reduces annual airport revenues by approximately $2300.
Staff is recommending a reduction of $0.10 which would result in a new rate of $0.5208. This
would result in a reduction of annual airport revenues of approximately $23,000 based on the
annual average of 230,000 fuel sales.
SUBMITTED BY:
Russ Volk, C.M., Airport Manager
ATTACHMENTS:
Description Type
Avgas Fuel Comparison Backup Material
Margin Comparison Backup Material
Page 33 of 43
Page 34 of 43
Page 35 of 43
Page 36 of 43
City of Georgetown, Texas
Transportation Advisory Board
August 14, 2015
SUBJECT:
Consideration and possible recommendation to adjust Commercial Wholesale Jet-A Fuel Margin
and to adjust the "Margin" every two years thereafter according to the Dallas, Fort Worth, TX
CPI-W number. – Russ Volk, C.M., Airport Manager and Edward G. Polasek, AICP,
Transportation Services Director.
ITEM SUMMARY:
A review of current airport revenues and expenses determined that additional revenue is
necessary to fund both operations and equipment purchases. Implementation of a Foreign
Object Debris (FOD) program, an Airport Preventative Maintenance Program, a Pavement
Management Program as well as fulfilling existing required airport plans and programs will
require additional expenditures. Existing revenues are insufficient to cover airport expenses.
In previous GTAB and City Council actions, airport rates for Land Leases, Hangar, Tie-
Down and Storage locations have been established. Even with full implementation of these
adopted rate structures, airport revenues do not fully cover airport expenses.
As part of the city budget process, an airport financial review of 15 months of expenses and
revenues was conducted which resulted in potential cost savings. Yet a budget shortfall still
exists. The projected shortfall for budget year 2015/2016 is $75,000.
Margins provide the airport with revenue to help cover airport expenses which do not have a
direct revenue source.
Examples include:
Control Tower maintenance and upkeep
Terminal maintenance and upkeep
Pavement Maintenance
Airport utility bills
Maintaining airfield lighting systems
Maintaining airport navigation aids
Cost share of grants
Security fencing
Electronic entry gates
Staffing
Mowing
Weed abatement
Equipment
Etc.
FINANCIAL IMPACT:
The current Jet-A Margin is $0.1963.
Page 37 of 43
Staff is recommending a new rate of $0.50 per gallon, or an increase of $0.3037. This new rate
will be more equitable with the proposed rate for Avgas.
Implementing a $0.50 per gallon margin will result in approximately $96,000 of new annual
airport revenue. This is based on an average of 400,000 annual fuel sales.
SUBMITTED BY:
Russ Volk, C.M., Airport Manager
ATTACHMENTS:
Description Type
Jet-A Price Comparison Backup Material
Margin Comparison Backup Material
Page 38 of 43
Page 39 of 43
Page 40 of 43
City of Georgetown, Texas
Transportation Advisory Board
August 14, 2015
SUBJECT:
EXECUTIVE SESSION
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas
Codes, Annotated; the items listed below will be discussed in closed session and are subject to
action in the regular session.
Sec 551-071 - Consultation with Attorney
- Implementation of Aviation Fuel Charge including Fuel Flowage charges. - Bridget Chapman,
City Attorney
ITEM SUMMARY:
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
Jana Kern
Page 41 of 43
City of Georgetown, Texas
Transportation Advisory Board
August 14, 2015
SUBJECT:
Action From Executive Session
ITEM SUMMARY:
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
Jana Kern
Page 42 of 43
City of Georgetown, Texas
Transportation Advisory Board
August 14, 2015
SUBJECT:
Discussion and possible action on moving the September 11, 2015Board Meeting to another day. -
Jana Kern, GTAB Board Liaison
ITEM SUMMARY:
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
Jana Kern
Page 43 of 43