HomeMy WebLinkAboutAgenda_GTAB_08.08.2014Notice of Meeting for the
Georgetown Transportation Advisory Board and the Governing Body
of the City of Georgetown
August 8, 2014 at 10:00 AM
at GMC, 300-1 Industrial Ave, Georgetown Texas 78626
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA).
If you require assistance in participating at a public meeting due to a disability, as defined under the
ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please
contact the City at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City
Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711.
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A Call to Order
The Board may, at any time, recess the Regular Session to convene in Executive Session at the
request of the Chair, a Board Member, the City Manager, Assistant City Manager, General
Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the
Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the
Regular Session that follows.
B Introduction of Visitors
C Industry/CAMPO/TXDOT Updates
D Discussion regarding the Project Progress Reports and Time Lines. – Bill Dryden, P.E.,
Transportation Engineer, Mark Miller, Transportation Services Manager, Nat Waggoner, PMP®,
Transportation Analyst and Edward G. Polasek, AICP, Transportation Services Director.
E Discussion regarding the Airport Project Progress Report and time lines. – Curtis Benkendorfer,
Acting Airport Manager and Edward G. Polasek, AICP, Transportation Services Director
Legislative Regular Agenda
F Review and possible action to approve the minutes from the Regular GTAB Board meeting held
on July 11, 2014. - Jana Kern – GTAB Board Liaison
G Presentation of questions regarding Lone Star Rail—Steve Fought, Councilmember, District 4 and
Paul E. Brandenburg, City Manager
H Consideration and possible recommendation on a Texas Water Development Board Flood
Protection Planning contract -- Wesley Wright, P.E., Systems Engineering Director
I Consideration and possible action to recommend approval of a Sublease Agreement between
Aircraft Systems and Manufacturing, Inc. and Genesis Flight Academy, LLC for a portion of the
premises at 301 Toledo Trail, Georgetown Texas—Curtis Benkendorfer, Acting Airport Manager
and Edward G. Polasek, AICP, Transportation Services Director
J Discussion and possible recommendation on Fuel Rates and Fuel Discount Policy at the
Georgetown Municipal Airport – Curtis Benkendorfer, Acting Airport Manager and Edward G.
Polasek, AICP, Transportation Services Director
K Consideration and possible recommendation concerning the transportation elements of the
Hillwood Wolf Ranch Development. Edward G. Polasek, ACIP, Transportation Services Director;
Bridget Chapman, City Attorney
L Executive Session:
In compliance with the Open Meetings Act, Chapter 551. Government Code, Vernon's Texas
Codes, Annotated, The items listed below will be discussed in closed session and are subjected to
action in regular session.
Section 551.071 Consultation with Attorney
- Airport/Aero Centex - Bridget Chapman, City Attorney
Section 551.072 Deliberation Regarding Real Property
- Deliberation concerning the proposed purchase of real property in connection with
the Smith Branch Drainage Buy-Out Project. – Wesley Wright, Systems Engineering
Director and Terri Calhoun, Real Estate Services Coordinator
M Action from Executive Session
Adjournment
CERTIFICATE OF POSTING
I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice
of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public
at all times, on the ______ day of __________________, 2014, at __________, and remained so
posted for at least 72 continuous hours preceding the scheduled time of said meeting.
____________________________________
Jessica Brettle, City Secretary
City of Georgetown, Texas
SUBJECT:
Call to Order
The Board may, at any time, recess the Regular Session to convene in Executive Session at the
request of the Chair, a Board Member, the City Manager, Assistant City Manager, General
Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the
Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular
Session that follows.
ITEM SUMMARY:
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
Jana Kern
City of Georgetown, Texas
SUBJECT:
Introduction of Visitors
ITEM SUMMARY:
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
Jana Kern
City of Georgetown, Texas
SUBJECT:
Industry/CAMPO/TXDOT Updates
ITEM SUMMARY:
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
Jana Kern
City of Georgetown, Texas
SUBJECT:
Discussion regarding the Project Progress Reports and Time Lines. – Bill Dryden, P.E.,
Transportation Engineer, Mark Miller, Transportation Services Manager, Nat Waggoner, PMP®,
Transportation Analyst and Edward G. Polasek, AICP, Transportation Services Director.
ITEM SUMMARY:
GTAB Projects
Austin Avenue Bridge Evaluation and Repairs
FM 971 Realignment at Austin Avenue
FM 971 Improvements in San Gabriel Park
FM 1460 Improvements Project
MS4 Permit Update
N Austin Avenue Sidewalk Improvements
Shell Road at Westbury-Bellaire - Signal Improvements
Sidewalk Master Plan
Smith Branch
Southeast Inner Loop Corridor Study
Southwest Bypass Project (TIP #14C)
Transit Study as Requested by City Council
Transportation Services Operations – CIP Maintenance
GTEC Projects
Project Update and Status Report
FINANCIAL IMPACT:
None
SUBMITTED BY:
Bill Dryden, P.E., Transportation Engineer
ATTACHMENTS:
Description Type
GTAB Project Updates Exhibit
GTEC - Project Status Exhibit
Austin Avenue – Bridge Evaluations
(North and South San Gabriel Rivers)
Project No. TBD TIP Project No. N/A
August 2014
Project
Description
Evaluate the repairs necessary to restore full structural capacity to the Austin Avenue
bridges over the North and South San Gabriel Rivers. The process will involve several
phases – I) determination of testing needed, II) structural testing, analyses and
evaluation of test data to determine/recommend corrective measures and a project
budget, III) develop construction plans, specifications and contract documents, estimates
of probable construction costs and, last, IV) construction administration.
Purpose To extend the structural life of the two bridge and provide long‐term vehicular capacity
and pedestrian safety along Austin Avenue.
Project Manager Bill Dryden, P.E.
Engineer Aguirre & Fields, LP
North San Gabriel River Bridge South San Gabriel River Bridge
Element Status / Issues
Design Staff met with Engineer and discussed potential courses of action. There are four basic
paths to consider: Do Nothing. Short Term Temporary Fix. Medium Term Fix. Replace
Structure.
Surveying N/A (TBD)
Environmental/
Archeological
TBD during Phase II
Rights of Way Existing
Utility
Relocations
TBD (future)
Construction TBD
Other Issues Candidate project for May 2015 Bond Program election
Project submitted for CAMPO funding
FM 971 at Austin Avenue
Realignment Intersection Improvements
Project No. 1BZ TIP No. QQ1
August 2014
Project Description Design and preparation of final plans, specifications and estimates (PS&E) for the widening
and realignment of FM 971 at Austin Avenue, eastward to Gann Street.
Purpose To provide a new alignment consistent with the alignment of the proposed Northwest
Boulevard Bridge over IH 35; to allow a feasible, alternate route from the west side go IH 35
to Austin Avenue, to Georgetown High School and a more direct route to SH 130.
Project Managers Bill Dryden, P.E.
Engineer Klotz Associates, Inc.
Element Status / Issues
Design Preliminary Engineering complete;
Engineer working on 60% design submittal
Environmental/
Archeological
10/2015
Rights of Way Complete
Utility Relocations TBD
Construction 10/2016
Other Issues Working with TxDOT to develop an Advance Funding Agreement for plans
review and construction administration.
FM 971 at Austin Avenue
Improvements in San Gabriel Park
Project No. 1BZ TIP No. QQ1
August 2014
Project Description Design of final plans, specifications and estimates (PS&E) for the moving of all park
amenities from the new FM 971 ROW.
Purpose To clear the ROW of park amenities and allow TxDOT review of the PS&E.
Project Managers Bill Dryden, P.E.
Engineer Klotz Associates, Inc.
Element Status / Issues
Design Complete
Environmental/
Archeological
N/A
Rights of Way Complete
Utility Relocations Complete
Construction Ongoing
Other Issues None
FM 1460
Quail Valley Drive to University Drive
Project No. 5RB TIP No. EEa, EEb & EEc
August 2014
Project Description Design and preparation of plans, specifications and estimates (PS&E) for the widening and
reconstruction of FM 1460. Project will include review and update to existing Schematic,
Right‐of‐Way Map and Environmental Document and completion of the PS&E for the
remaining existing roadway.
Purpose To keep the currently approved environmental documents active; purchase ROW, effect
utility relocations/clearance and to provide on‐the‐shelf PS&E for TxDOT letting not later
than August 2013, pending available construction funding.
Project Managers Ed Polasek, AICP and Bill Dryden, P.E.
Engineer Brown and Gay Engineers, Inc.
Element Status / Issues
Design Complete
Environmental/
Archeological
Environmental approved with Project Schematic.
Rights of Way All appraisals are complete. Final offers have been made
for all ROW parcels.
The paperwork has been filed for all parcels requiring
condemnation.
Acquired: 29
Pending: 3
Condemnation: 4
Total: 36
Utility Relocations Ongoing as ROW is being acquired.
Construction Letting August 2014
Construction scheduled to commence February 2015.
Other Issues None Pending
Municipal Separate Storm Sewer System (MS4) Permit
August 2014
Unchanged
Project Description Develop a multi‐year implementation plan based on existing and cost effective
future storm water management practices in order to comply with the Texas
Commission on Environmental Quality (TCEQ) Municipal Separate Storm
Sewer System (MS4) Permit.
Purpose On December 11, 2013, the TCEQ adopted rules for newly regulated MS4s
based on the 2010 Census designation of Urbanized Areas. The City of
Georgetown is now part of Austin Large Urban Area based on those
designations. Our 180 days to submit the Notice of Intent (NOI) and Storm
water Management Plan (SWMP) began on December 11, 2013. The City of
Georgetown (City) has engaged HDR Engineering, Inc. (Engineer) to assist the
City with development of its Storm Water Management Program (SWMP) as a
result of the Cityʹs recent designation as a MS4 operator. Initial services
include a review of available storm water program and water quality
information, a series of meetings with City departments and a City facility
review. Permit submittal deadline to the TCEQ is June 11, 2014.
Project Managers Nat Waggoner, PMP® and Bill Dryden, P.E.
Engineer/Engineers HDR, Inc.
Task Status / Issues
Initiation Scope of Services negotiations February 2014 – Completed
Planning February/March 2014 – Completed
Execution Review and recommendation to Council by GTAB May 9, 2013 –
Completed
Adoption by Council May 27, 2014 – Completed
Submittal to TCEQ June 11, 2014 – Completed
Monitoring Public Notice of TCEQ Preliminary Determination‐ Forthcoming
Comment period begins on the first date the notice is published and
ends 30 days later, unless a public meeting is held.
Applicant must file with the Chief Clerk a copy and an affidavit of the
publication of notice(s) within 60 days of receiving the written
instructions from the Office of Chief Clerk.
If significant public interest exists, the TCEQ executive director will
direct the applicant to publish notice of the meeting and to hold the
public meeting.
Other Issues None
N Austin Avenue Sidewalk Improvements
Rec Center to Georgetown High School
Project No. 1CV TIP No. None
August 2014
Project Description Design and preparation of final plans, specifications and estimates (PS&E) for the sidewalk
improvements along N. Austin Avenue between the Georgetown Recreational Center and
Georgetown High School.
Purpose To provide a safe pedestrian route along North Austin avenue.
Project Managers Bill Dryden, P.E.
Engineer URS Corporation
Element Status / Issues
Design Complete
Environmental/
Archeological
Complete
Rights of Way None
Utility Relocations None
Construction Construction ongoing.
Other Issues None pending.
Shell Road Signal Improvements
Shell Road at Westbury Lane/Bellaire Drive
Project No. N/A TIP No. None
August 2014
Project Description Design and preparation of Plans, Specifications and Estimate for the construction
of signal improvements for the ultimate intersection of Shell Road at Westbury
Lane/Bellaire Drive and to determine future additional rights‐of‐way needs north
of the intersection.
Purpose To better manage traffic movements through and within the intersection.
Project Manager Bill Dryden, P.E.
Engineer Brown and Gay Engineers, Inc.
Element Status / Issues
Design Complete
Surveying Complete
Environmental/
Archeological
Complete
Rights of Way Complete
Utility Relocations Complete
Construction Construction began 2nd week of June.
Ahead of schedule – on flash July 25th; full operation July 31st.
Other Issues Staff will collect new traffic count and speed data late‐September to evaluate
the impact of the signal.
Sidewalk Master Plan and Public Facility Access Audit
August 2014
Purpose The purpose of the City of Georgetown Sidewalk Study and Public Facility
Access Audit is to inventory existing public infrastructure within the City of
Georgetown City Limits, identify design and compliance deficiencies, evaluate
future program requirements, and develop a long term implementation plan.
Project Managers Nat Waggoner, PMP® and Bill Dryden, P.E.
Engineer HDR, Inc.
Task Status / Issues
Initiation ‐ Task 1.3 – Project Kick Off Meeting completed May 15, 2014.
Planning ‐ Task 2.1 – Coordinating Documents completed. Planning Open House #1
Execution ‐ Schedule of Deliverables
Task Name Start End
ADA Reporting Criteria for Sidewalk Analysis May‐14 Jun‐14
Comprehensive Review of Existing Studies, Plans, and Reports May‐14 Jun‐14
Self‐Assessment Survey of Downtown District May‐14 Jul‐14
Data Collection and Field Inventory Jun‐14 Aug‐14 On‐going
City Facilities Survey Jul‐14 Sep‐14
Sidewalk Implementation Plan and Project Prioritization May‐14 Oct‐14
Parks and Amenities Survey (NOT YET FUNDED)Oct‐14 Nov‐14
Government and Public Stakeholder Meetings May‐14 Jan‐15
Public Meetings and Hearings Periodic thru Jan‐15
ADA Transition Plan Update to Council Targeting Jan‐15
Other Notes ADA
ADA TF Meeting 8/13/2014
Downtown District Review complete, DRAFT report anticipated 8/5/14
Facilities ADA review underway, 14 buildings completed including the
Mary Bailey Headstart Site leased by Williamson County
Project Website
Launched 7/15/2014
Open House #1
During the week of 22 Sept 2014
Smith Branch
August 2014
Project Description Voluntary acquisition of eight (8) properties with finished floor elevations below the base
flood elevation in the Smith Branch Watershed
Purpose To reduce future flood damage risk.
Project Managers Wesley Wright, P.E., and Terri Calhoun, SR/WA, R/W‐NAC
Engineer Kasberg, Patrick, & Associates
Element Status / Issues
Design Completed – Flood Study completed in 2013
Environmental/
Archeological
Possible asbestos abatement on properties upon acquisition
Property
Acquisition
Offers made. Counter‐offers received from 7 out of 8
residents; one not interested in selling. All to be
considered by GTAB on 8/8/14 and Council on 8/26/14.
Anticipate closing on all parcels by 9/30/14.
Condemnation is not currently being considered. This is
a willing buyer – willing seller program.
Acquired: 0
Pending: 7
Condemnation: 0
Total: 7
Utility Relocations Will require termination of services
Construction Upon acquisition of any property, structures will be demolished and the lot
returned to grass.
Other Issues None Pending
Southeast Inner Loop Corridor Study
(IH 35 to Rockride Lane)
Project No. None Project No. None
August 2014
Project Description Develop preliminary design schematic alternatives, perform preliminary
engineering and prepare an engineering report for the Southeast Inner Loop
Schematic Design from IH 35 to Rockride Lane (CR 110) and Sam Houston Avenue.
Purpose To determine ultimate alignment, interim and ultimate engineer’s estimates of
probable project costs and ROW needs for the future SH 29 Bypass, connecting the
westerly route (SH 29 to IH 35) with Southeast Inner Loop and Sam Houston
Avenue.
Project Manager Bill Dryden, P.E.
Engineer Kasberg Patrick and Associates
Element Status / Issues
Design Draft Final Report was presented to GTAB in March. Meetings with
adjacent/affected land owners on‐going. Draft Final Report will be
completed in accordance with all applicable comments and returned to
GTAB in September for Board discussions and possible recommendation
of adoption by Council.
Surveying TBD (future)
Environmental/
Archeological
TBD (future)
Rights of Way To be conceptually established during the preliminary schematic phase and
further refined through the design phases.
Utility Relocations TBD (future)
Construction TBD (future)
Other Issues Staff is setting up a meeting with the public sector stakeholders (City,
TxDOT and WilCo) and their various engineering firms working along
the Southwest Bypass/SE Inner Loop connection and the I 35 corridor.
Transit Study
as Requested by City Council
Project No. None Project No. None
August 2014
Unchanged
Project
Description
Council Motion: Discussion and possible direction to the City of Georgetownʹs Transportation
Advisory Board (GTAB) to conduct an analysis and make a recommendation to the City Council
no later than June 24, 2014 ,regarding the Cityʹs potential future participation in State and
Regional Transportation Organizations including the benefits, conditions, and justification which
would prompt the Cityʹs participation in Project Connect, Lone Star Rail and any other relevant
State and Regional Transportation Organizations that the City should be involved with ‐‐ Steve
Fought, Councilmember, District 4
Amended Motion:
1. The City Manager to determine what time and effort staff have available to conduct this type
of study over the next year. If it is not in the Transportation Division, Planning Department,
Finance Department and/or City Manager’s Office work program, as outlined in the current
draft budget, can it be adequately staffed to complete this level of work over the next year?
2. Is the challenge to research Federal, State and Regional transportation organizations or is it
transit programs? This direction to staff is assuming it is transit programs.
3. Narrow the specific analysis to programs that are actually authorized to receive Federal
formula and discretionary funding programs found within the current Federal Transit
Administration. However, that would narrow the field down to three agencies or programs.
Capital Metro, Lone Star Rail and the State of Texas through the Texas Department of
Transportation. CARTS is only a contractor to Capital Metro and provides certain 5310
transit opportunities to persons outside of the Capital Metro Service Area in our jurisdiction.
CAMPO, Project Connect, Project Connect North and My35 are simply planning programs
that include staff from Capital Metro, Lone Star Rail District, and TxDOT and
representatives from local governments.
4. The analysis should be based on how those planning programs will lead to funding through
the project delivery agencies. (Fought amended to include financial risk and benefits to the City)
5. The Council should provide the Board and staff specifics on what type of economic analysis
data will lead to an ultimate decision by the City Council.
6. Finally, some people ‘can’t see what the final project would look like’ or ‘can’t see what a
Transit Oriented Development would look like.’ Years ago, when the City was looking at
transportation options and creating a TOD ordinance, there was a field trip to perform some
on the ground research. Members of the City Council, Planning and Zoning, and staff
(GTAB was not in existence at the time) went and stayed at a TOD to see for themselves.
We should have at least one field trip during this study. Since it has been about 8 years or
so since that first and only field trip, it should be extremely informative to do it again and
see what a TOD looks like today and how the project has performed over the years.
Vote on the original motion as amended: Approved (6‐1) (Hesser opposed)
Project
Manager
Ed Polasek, AICP
Engineer TBD
Project Status Workplan Under Development
Transportation Services Operations
CIP Maintenance
July 2014
Project Description 2012/13‐2014 CIP Maintenance of roadways including, Chip seal, Cutler
Overlays, Fog seal applications and Engineering design of future rehabilitation
projects.
Purpose To provide protection and maintain an overall pavement condition index of
85%.
Project Manager Mark Miller
Engineer/Engineers KPA, Steger Bizzell, Halff Assoc.
Task Status / Issues
2nd and 6th Street
Engineering
(Halff) 2nd at Austin Avenue intersection improvement along with 6th Street
(Austin Ave. to Rock) (Smith Contracting) Notice to proceed scheduled for
August 11th. Preconstruction meeting held on July 28th.
(KPA) 2nd St to College St plans are 60% complete, have been reviewed by staff
and are currently back with the engineer
9th Street
(Main to Rock)
(KPA) (Patin Construction) Contracts signed and contractor has announced
intentions to move to 9th from current Tin Barn Alley project with the next few
weeks.
Chip Seal The contractor Cholla announced a start date of August 6th.
Last year’s chip seals treated with the “Quickset” product performing
exceptionally well.
Fog Seal Fog Seal started June 2nd. Complete.
New product (mixed reviews with learning curve)
Cutler/overlay All work completed by mid‐July.
Downtown merchants and residents provided positive feedback.
Pavement
Evaluation
KPA Engineering: pavement evaluation/scoring and update of 5 year CIP
reflecting changes and additions is waiting for Fugro Engineering. Fugro
indicated a large portion of the data they collected in the Spring was found to
be corrupted and a recollection of lost data was performed on the last days of
July.
Current Capital Improvement Projects TIP
No.
Project
No.
Update On Schedule/
Or Behind
Project
Budget
Project
Cost
Available Current Year
Projected
Current Year
Cost
Current Year
Available
Lakeway Drive Overpass #10 5QL City paid TxDOT $2,500,000 on 9/16/2008.
Complete 2,500,000 2,500,000 0 0 0
Southeast Arterial 1
(Sam Houston Avenue)
#12 5QG Project Complete.
One ROW parcel has remaining issues.
Completed 12,995,625 10,478,499 2,517,126 0 0
Wolf Ranch Parkway Extension (SW Bypass to DB
Wood Road)
#14A 5QW Engineer is completing the fencing plans, its
required environmental clearance documents
(to determine the fee for WCCF) and the
construction PS&E bidding package.
ROW has been acquired.
On Schedule
Unchanged
1,330,000 1,111,233 218,767 283,350 0 283,350
Southwest Bypass (SH29 to RR2243)#14B 5QC Engineer has completed the project PS&E, less
construction contract documents and
environmental permitting required at time of actual
construction.
ROW Acquisition process moving to
condemnation for the Weir and Guy/Knight
properties. Appraisals are being updated.
Wolf property – Acquisition complete.
Project fencing to begin as soon as practicable.
On Schedule
Unchanged
7,756,432 3,225,132 4,531,300 4,539,107 5,787 4,533,320
Northwest Blvd Overpass #QQ 5QX Engineer has presented the Preliminary
Engineering Report and has begun final PS&E
design efforts.
Engineer is developing ROW strip map and
individual parcel plats and documents.
In-process 1,136,178 1,099,076 37,102 571,178 479,588 91,590
NB Frontage Road (2338 to Lakeway)#QQ 5QY Staff and Engineer has met with TxDOT personnel
at both the local Area Office and District
Environmental Division.
In-process
Unchanged
613,822 613,822 0 382,822 382,822 0
ROW - 1460 #EEa
#EEb
#EEc
5RB Final PS&E was submitted to TxDOT May 5th.
Utility coordination on-going as ROW is acquired.
All appraisals are complete. Final offers have
been made for all ROW parcels.
The paperwork has been filed for all parcels
requiring condemnation.
29 of 36 Parcels have been acquired.
On Schedule 11,788,230 5,348,470 6,439,760 6,727,539 2,315,896 4,411,643
TCS/RR Easement 5RD Complete 1,500,000 1,503,148 -3,148 0 0
FM 971 / Washam 5RE GTEC Portion complete Complete 100,000 0 100,000 0 0
Rivery Road 5RF Alignment adopted by Council.
Complete 779,000 29,000 750,000 750,000 0 750,000
Snead Drive 5QZ Engineer has submitted the 75% design for
review.
On Schedule 825,100 87,000 738,100 825,100 87,000 738,100
Mays Street Extension 5RI Engineering obtaining rights-of-entry for
surveying and geotechnical investigations;
beginning schematic design
On Schedule 196,000 196,000 0 196,000 196,000 0
IH 35/ Hwy 29 Intersection 5RJ 650,000 0 650,000 650,000 0 650,000
Current Economic Development Projects Project
Type
Update On Schedule/
Or Behind
Project
Budget
Project
Cost
Available Current Year
Budget
Current Year
Cost
Current Year
Available
Economic Development Projects 1,137,500 1,137,500 1,137,500 0 1,137,500
16,062,596 3,467,093 12,595,503
Project to Date Current Year Budget (13/14)
GTEC PROJECT UPDATE AND STATUS REPORT
August 2014
Project to Date Current Year Budget (13/14)
L:\Global\CIP Agenda Form\GTEC Status Report\2014\GTEC - Project Status - 2014-07.xlsx Page 1 of 1 7/29/2014
City of Georgetown, Texas
SUBJECT:
Discussion regarding the Airport Project Progress Report and time lines. – Curtis Benkendorfer,
Acting Airport Manager and Edward G. Polasek, AICP, Transportation Services Director
ITEM SUMMARY:
Airport Projects:
CIP - Air Field Electrical Improvements Development and Timeline
FAA Tower report
Airport Monthly Financial
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
Jana Kern
ATTACHMENTS:
Description Type
CIP Air Field Elec Imp Backup Material
Tower Backup Material
Airport Financials Backup Material
Airfield Electrical Improvements
Project No. 1314GRGTN
August 2014
Project Description FY2014 project: Runways / taxiways lighting and signage.
Purpose Improved safety and reliability of airport lighting.
Project Manager Curtis Benkendorfer, Acting Airport Manager
Engineer Garver Engineering
Notes: Contractor’s notice to procure: July 21, 2014
Estimated construction commencement: Late September/Early October 2014
Construction period: 60 calendar days
Estimated construction completion: December 2014
Georgetown Municipal Airport Contract Tower Program Update
August 2014
Project Description Georgetown Tower FAA Inspection
Purpose Tower Monthly Report
Project Manager Curtis Benkendorfer, Acting Airport Manager
Engineer
Notes:
Tower Facility Monthly Report
Cutover to the new Radar system on August 15, 2014
July 20, 2014 airplane accident N5511B
Item ____ Page _____
Prepared by: LKemp
8/1/2014 L:\Division\finance\Share2\AGENDA\GTAB\201406-June Airport revised
Georgetown Municipal Airport
As of June 30, 2014
Income Statement
2013/2014
Budget
2013/2014
Preliminary
Projections
June 30, 2014
Year To Date
%
Projections $
June 30, 2013
Year To Date $%
Beginning Fund Balance (A)347,793 363,339 363,339 100%- 517,632 (154,293) -30%
Revenue:
Fuel Sales 2,421,492 2,421,492 1,834,688 76%586,804 1,722,890 111,799 6%
Fuel Expense (2,228,000) (2,228,000) (1,639,032) 74%(588,968) (1,543,090) (95,942) 6%
Net Fuel Revenues 193,492 193,492 195,656 101%(2,164) 179,800 15,856 9%
Leases & Rentals (T-Hangers, Ground leases & Tie downs)571,700 571,700 434,784 76%136,916 417,883 16,901 4%
Settlement - AJS Drainage 110,000 110,000 110,000 100%- - 110,000 100%
Bankruptcy - Georgetown Jet Center - 94,952 98,801 (3,849) - 98,801 100%
Interest 4,000 4,000 185 5%3,815 1,089 (904) -83%
Other Revenue- Ad Valorem tax, special events & discounts 39,150 39,421 2,385 6%37,036 3,123 (738) -24%
Grant - 6,164 (6,164) -100%
Transfer In - CIP 131,000 131,000 98,250 75%32,750 - 98,250 100%
Total Revenue 1,049,342 1,144,565 940,062 82%204,503 608,058 332,003 55%
Operating Expense:
Transfer out 27,195 27,195 20,396 75%(6,799) - (20,396) -100%
Personnel 318,447 300,599 204,894 68%(95,705) 186,110 (18,784) -10%
(B)Operations 535,631 617,718 444,785 72%(172,933) 433,816 (10,969) -3%
Furniture & equipment - - 561 561 - (561) -100%
Debt service 169,413 169,413 11,472 7%(157,941) 18,394 6,922 38%
Capital Improvement Program
Improvements, Runway 20,000 10,667 10,667 100%0 - (10,667) 0%
(C)Runway 1836 lights 111,000 163,200 163,200 100%- - (163,200) -100%
AJS Draining improvements 110,000 110,000 103,235 94%(6,765) - (103,235) -100%
Medium intensity taxiway lights 87,500 87,500 87,501 100%1 - (87,501) -100%
Total Expense 1,379,186 1,486,292 1,046,712 70%(439,580) 638,320 (408,392) -64%
Fund Balance 17,949 21,612 256,689 487,370
Note: Contingency Reserve = $150,000. Funds not available, covered by the Water Fund for FY 2013/14.
(A)Actual beginning fund balance.
(B)Legal accounts for 71% or $58,124 of the operations budget increase of $82,086.
(C)City's 10% share increased because project bids came in higher than projected.
Operating Statistics June June
2014 2013
Performace/volumetric indicators Y-T-D Y-T-D Variance
Gallons of Fuel Sold 2014 2013
AVGAS gallons sold 16,652 18,845 151,274 181,210 (29,936) -17%
JET -A gallons sold 35,660 28,072 322,040 250,225 71,815 29%
Total Gallons sold 52,312 46,917 473,314 431,435 41,879 10%
Take Offs and Landings Day*Night*
VFR 5,617 98 49,153 43,624 5,529 13%
IFR 551 12 4,440 5,983 (1,543) -26%
Total Take Offs/Landings 6,168 110 53,593 49,607 3,986 8%
*This does not include flyover operations (i.e. handoffs from ABIA approach/ departure
control to KGTU tower then onto the next ATC.).
Variance
Year to Date
Variance
Projections
For the Month of:
June
CITY OF GEORGETOWN, TEXAS
AIRPORT FUND
COMPARATIVE STATEMENTS
TOTALS
2014 2013 2012
as of 6/30/14 Per CAFR Per CAFR
ASSETS:
Current Assets:
Cash and cash equivalents *-$ 81,524$ 187,275$
Investments *- 103,757 238,349
Accounts receivable:
Services (net of allowance for uncollectibles)349,854 254,323 264,620
Inventories 44,927 44,927 52,847
Total current assets 394,781 484,531 743,091
Noncurrent Assets:
Deferred charges - bond issuance costs (10,179) - 36,709
Total noncurrent assets (10,179)- 36,709
Property and Equipment:
Land and land rights 981,500 981,500 981,500
Distribution system 79,335 79,335 79,335
Buildings and improvements 9,641,425 9,641,425 9,577,597
Machinery, furniture and equipment 137,577 137,577 137,577
Total cost property and equipment 10,839,837 10,839,837 10,776,009
Less accumulated depreciation (6,736,453)(6,736,453)(6,580,854)
Net property and equipment 4,103,384 4,103,384 4,195,155
TOTAL ASSETS 4,487,986$ 4,587,915$ 4,974,955$
LIABILITIES AND NET ASSETS:
Liabilities:
Current liabilities:
Due from consolidated cash *33,054$ -$ -$
Accounts payable 48,300 67,661 97,781
Accrued employee benefits 8,074 8,074 7,233
Current portion of long-term debt 127,773 137,951 125,778
Accrued interest 3,858 3,858 4,578
Total current liabilities 221,058 217,544 235,370
Long term liabilities:
Accrued employee benefits 11,586 11,586 10,565
Long-term debt 614,165 614,165 739,265
Total noncurrent liabilities 625,751 625,751 749,830
Total liabilities 846,810 843,295 985,200
Net Assets:
Invested in capital assets (net of related debt)3,351,269 3,351,269 3,330,111
Unrestricted 289,907 393,351 659,644
Total net assets 3,641,176 3,744,620 3,989,755
TOTAL LIABILITIES AND NET ASSETS 4,487,986$ 4,587,915$ 4,974,955$
*City operates on a consolidated cash basis. Due to timing
of individual fund receivables and payables, cash and
investment fund balances may fluctuate.
City of Georgetown, Texas
SUBJECT:
Review and possible action to approve the minutes from the Regular GTAB Board meeting held
on July 11, 2014. - Jana Kern – GTAB Board Liaison
ITEM SUMMARY:
Board to review and revise and/or approve the minutes from the regular meeting held on July 11,
2014.
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
Jana Kern
ATTACHMENTS:
Description Type
Draft Minutes Backup Material
City of Georgetown, Texas
SUBJECT:
Presentation of questions regarding Lone Star Rail—Steve Fought, Councilmember, District 4 and
Paul E. Brandenburg, City Manager
ITEM SUMMARY:
Attached to this coversheet is my correspondence containing questions that I requested be
presented to the Georgetown Transportation Advisory Board (GTAB) for its information and
awareness related to the City's future participation in the Lone Star Rail District. The purpose of
this item and inclusion of the questions outlined in the correspondence attached to this coversheet
is to ensure that the GTAB Board is aware of the questions being posed and to allow staff enough
time to research and develop responses to the specific questions as presented. In order to be
proactive on this issue, it is important that the city staff and the GTAB Board anticipate these and
other questions that may arise from the City Council Members and/or the public related to this
issue as the City continues to monitor its participation in this project.
ACTION
There is no action necessary at this time. The primary purpose of this item is to ensure that the
GTAB Board has received these questions and acknowledge that they will be addressed as part of
the ongoing discussions related to the City's participation in the project.
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
Paul E. Brandenburg (jk)
ATTACHMENTS:
Description Type
1. Correspondence from Steve Fought, Councilmember, District
4, related to Lone Star Rail Cover Memo
I support the decision of Council to continue our
membership in the Lone Star Rail District (LSRD) for
another year. Part and parcel with that support is the
Council’s decision to ask the Georgetown
Transportation Advisory Board (GTAB)1 to examine a
number of aspects of our participation, including
various financial issues. So that there is no
misunderstanding of what I expect GTAB to consider, I
am providing here a list of concerns and associated
questions.
Please appreciate that these are my concerns and my
questions, and may or may not be the concerns and
questions of other Council members. However, I
believe it is important for me to identify my perspectives
at the outset of GTAB’s examination process. I will
raise these specific issues when the GTAB report is
presented to Council. My purpose is to do my best to
eliminate surprises at the end of the process.
BASIS OF CONCERN #1: The proposed financial
arrangements for funding our share of the Operations
and Maintenance (O&M) costs (estimated by LSRD to
be $1 Million annually) depend upon what I believe to
be unrealistic assumptions on economic growth in the
immediate area surrounding the Georgetown LSRD
station. The arrangement calls for the city to obligate
50% of the new property tax revenue from the
increased assessed value of commercial property
located within approximately 1/4 to 1/2 mile of the
proposed station and 50% of the city share of the
increase (over today) in sales tax revenue from the
same area.
Question 1: What combination of increase in
commercial property assessed value and sales
revenue is envisioned to provide the $1 Million in
revenue to meet the LSRD requirement of $1 Million
annually?
1 GTAB obviously has the lead, but I expect them to include Staff and even other
Boards/Commissions as necessary and to include staff/other comments in their
presentation back to Council
Page 1
Fought Questions
Question 2: Is that combination realistic for
Georgetown? (Note: a comparison to Wolf Ranch or
the Rivery project would be useful.)
BASIS OF CONCERN #2. Georgetown will still have to
provide standard city services to the area within 1/4 to
1/2 mile of the station, but will have to do so after
diverting $1 Million from the new commercial property
tax and sales tax revenues from that area to cover the
O&M costs (see above).
Question 3: How will the city cover the cost of providing
those city services (i.e., replace the $1 Million which
was diverted to O&M for LSRD)?
BASIS OF CONCERN #3. Georgetown would be
obligated to construct the station (other than the
platform) and a parking facility in addition to other
infrastructure (roads, utility lines, and so forth).
Question 4: Approximately how much would it cost the
city to construct that infrastructure? (Note: I understand
we have a preliminary staff estimate of approximately
$14 Million.)
Question 5: What would be the source of funds for that
effort?
BASIS OF CONCERN #4. Georgetown would normally
provide some form of economic incentives to the area
surrounding the LSRD station in order to stimulate
economic development. However, under the proposed
financial arrangements, we would already be
committing (for an indefinite period of time) $1 Million
for O&M.
Question 6: What would be the expectation for city
funds to support economic development, and what
would be the source of those funds for economic
development in the vicinity of the LSRD station?
Page 2
Fought Questions
BASIS OF CONCERN #5. Our overall resource
commitment to the LSRD could squeeze out other
projects unless we significantly raised taxes. I am
specifically concerned about the $60+ Million backlog
in voter-approved bond issues for Parks, Recreations
and Roads, the soon-to-be-considered renovation and
revitalization of our airport (at what cost?), and our
rapidly increasing property-tax-supported debt.
Question 7: Can we flow these various obligations
without increasing property tax or, if not, then what are
the projections for property tax increases to meet these
obligations?
BASIS OF CONCERN #6. There is no guarantee that
the LSRD will place a station in Georgetown,
regardless of the outcome of the Environmental Impact
Studies and/or our continued membership.
Question 8: At what point will we know if Georgetown
will get a station and who will make that decision?
Thank you very much for taking these concerns into
account and I look forward to your results.
Sincerely,
Stephen O. Fought
Stephen O. Fought District 4
City of Georgetown, Texas
SUBJECT:
Consideration and possible recommendation on a Texas Water Development Board Flood
Protection Planning contract -- Wesley Wright, P.E., Systems Engineering Director
ITEM SUMMARY:
This past winter, the City submitted an application for a Texas Water Development Board call for
projects. Our project submittal scope was an updated watershed study for the following drainage
basins: Pecan Branch, Mankins Creek, Berry Creek, Smith Branch, and the Middle Fork of the San
Gabriel River.
Ultimately, the study will provide a more accurate representation of the hydraulic characteristics
of the basins, recommendations of future capital improvement projects, and update FEMA
Floodplain Maps.
On May 15, 2014, the Texas Water Development Board approved our application and earmarked
funding for a flood protection planning study with the City of Georgetown. The proposed contract
will reimburse 50% of the study costs, up to $200,000.
Staff Recommendation
Staff recommends entering into a contract with the Texas Water Development Board for Flood
Protection Planning.
FINANCIAL IMPACT:
The proposed 2014-2015 Drainage Capital Improvement Plan includes $400,000 for the planning
study. Up to $200,000 is reimbursable from the Texas Water Development Board.
SUBMITTED BY:
Wesley Wright
ATTACHMENTS:
Description Type
TWDB Contract Backup Material
TWDB Contract No. 1448321724
Section I, Page 1
STATE OF TEXAS TWDB Contract No. 1448321724
COUNTY OF TRAVIS Research and Planning Fund
Flood Protection Planning
CITY OF GEORGETOWN
THIS Contract, (hereinafter "CONTRACT"), between the Texas Water Development Board
(hereinafter "TWDB") and the CONTRACTOR (hereinafter "CONTRACTOR(S)"), is composed of
two parts, SECTION I - SPECIFIC CONDITIONS AND EXCEPTIONS TO THE STANDARD
AGREEMENT and SECTION II - STANDARD AGREEMENT.
SECTION I - SPECIFIC CONDITIONS AND EXCEPTIONS TO STANDARD
AGREEMENT
ARTICLE I DEFINITIONS
For the purposes of this CONTRACT, the following terms or phrases shall have the meaning
ascribed therewith:
1. TWDB - The Texas Water Development Board, or its designated representative
2. CONTRACTOR(S) – City of Georgetown
3. EXECUTIVE ADMINISTRATOR - The Executive Administrator of the TWDB or a
designated representative
4. PARTICIPANT(S) – Williamson County, Brazos River Authority, Georgetown Economic
Development Corporation, Texas Department of Transportation- Austin District, Georgetown
Area Office, Capital Area Council of Government, City of Jarrell, City of Weir.
5. REQUIRED INTERLOCAL AGREEMENT(S) – N/A
6. TWDB APPROVAL DATE –May 15, 2014
7. PLANNING AREA – The City of Georgetown, more specifically the watershed of Pecan
Branch , Berry’s Creek, Manikins Creek, Smith Branch, and Middle Fork of the San Gabriel
which is located within the City of Georgetown and its Extraterritorial jurisdiction area. The
project area is more specifically defined in Exhibit A.
TWDB Contract No. 1448321724
Section I, Page 2
8. DEADLINE FOR CONTRACT EXECUTION – September 2, 2014
9. CONTRACT INITIATION DATE –May 15, 2014
10. STUDY COMPLETION DATE – September 30, 2016
11. EXPIRATION DATE– February 28, 2017
12. TOTAL STUDY COSTS – $400,000.00
13. TWDB SHARE OF THE TOTAL STUDY COSTS- the lesser of $200,000.00 or 50 % of the
total study costs.
14. LOCAL SHARE OF THE TOTAL STUDY COSTS - $200,000.00 in cash and/or in-kind
contributions or 50 % of the total study costs.
15. PAYMENT REQUEST SCHEDULE – Quarterly
16. OTHER SPECIAL CONDITIONS AND EXCEPTIONS TO STANDARD AGREEMENT
OF THIS CONTRACT – N/A
INTENTIONALLY LEFT BLANK
TWDB Contract No. 1448321724
Section II, Page 1
SECTION II - STANDARD AGREEMENT
ARTICLE I RECITALS
Whereas, the CONTRACTOR applied to the TWDB, Austin, Texas for a planning grant to develop
a flood protection plan;
Whereas, the CONTRACTOR and PARTICIPANT will commit cash and/or in-kind services to
pay for the LOCAL SHARE OF THE TOTAL STUDY COSTS of this planning project;
Whereas, the CONTRACTOR is the entity who will act as administrator of the TWDB's planning
grant and will be responsible for the execution of this contract;
Whereas, on the TWDB APPROVAL DATE, the Texas Water Development Board approved the
CONTRACTOR’s application for financial assistance;
Now, therefore, the TWDB and the CONTRACTOR, agree as follows:
ARTICLE II PROJECT DESCRIPTION AND SERVICES TO BE PERFORMED
1. The TWDB enters into this CONTRACT pursuant to Water Code §15.405, Subchapter A;
EXHIBIT A, ORIGINAL GRANT APPLICATION; EXHIBIT B, SCOPE OF WORK;
EXHIBIT C, TASK AND EXPENSE BUDGETS; EXHIBIT D, GUIDELINES FOR
AUTHORS SUBMITTING CONTRACT REPORTS TO THE TEXAS WATER
DEVELOPMENT BOARD, and EXHIBIT E, TWDB GUIDELINES FOR A PROGRESS
REPORT which are incorporated herein and made a permanent part of this CONTRACT;
and this CONTRACT.
2. The CONTRACTOR will prepare a flood protection plan for the PLANNING AREA, as
delineated and described in EXHIBIT A, according to the Scope of Work contained in
EXHIBIT B.
3. The CONTRACTOR shall establish formal, direct, and continuous liaisons with all cities,
counties, councils of governments, river authorities, and all applicable state agencies,
districts, federal agencies, including the appropriate project directors of the U.S. Army
Corps of Engineers, and other governmental entities having flood protection responsibility
within the PLANNING AREA, and community leaders in the PLANNING AREA for the
purpose of coordinating the scope of work and flood protection plan with all existing
studies, plans, or activities for the purpose of providing information and obtaining available
data for the development of the flood protection plan. The planning will be coordinated
with the Federal Emergency Management Agency (FEMA) National Flood Insurance
Program and all relevant flooding and drainage protection studies and activities, which will
also be reviewed as information for the development of this flood protection plan. It will
also be the responsibility of the CONTRACTOR to solicit comments from the general
public as to the content of this flood protection planning project.
TWDB Contract No. 1448321724
Section II, Page 2
4. The CONTRACTOR will coordinate the flood protection plan with the existing plans and
policies of the entities listed above, the Texas Commission on Environmental Quality
(TCEQ), and any other affected entities.
5. The CONTRACTOR will hold public meetings with the PARTICIPANTS, consultants,
local entities, the TWDB, and any interested parties, to describe the planning study and to
solicit input and comments from the affected public. The public meetings shall be
conducted in accordance with the Texas Open Meeting Act and held as determined by the
CONTRACTOR and TWDB; but at a minimum, at the commencement of the study, near
the mid-point of the study, and upon completion of the draft final report. Input and
comments received from the public shall be considered for incorporation into the final
report.
ARTICLE III CONTRACT TERM, SCHEDULE, REPORTS, AND OTHER
PRODUCTS
1. The CONTRACTOR has until the DEADLINE FOR CONTRACT EXECUTION to
execute this CONTRACT and to provide acceptable evidence of any REQUIRED
INTERLOCAL AGREEMENTS and the CONTRACTOR’s ability to provide the LOCAL
SHARE OF THE TOTAL STUDY COSTS, if applicable, to the EXECUTIVE
ADMINISTRATOR for approval or the TWDB's SHARE OF THE TOTAL STUDY
COSTS will be rescinded.
2. The term of this CONTRACT shall begin and the CONTRACTOR shall begin performing
its obligations hereunder on the CONTRACT INITIATION DATE and shall expire on the
EXPIRATION DATE. Delivery of an acceptable final report prior to the EXPIRATION
DATE shall constitute completion of the terms of this CONTRACT.
3. A progress report, including results to date, will be provided to the EXECUTIVE
ADMINISTRATOR according to the PAYMENT REQUEST SCHEDULE throughout the
project. Special interim reports on special topics and/or results will be provided as
appropriate. Instructions for the progress report are shown in EXHIBIT E, TWDB
GUIDELINES FOR A PROGRESS REPORT.
4. The CONTRACTOR will complete the SCOPE OF WORK (EXHIBIT B) and will deliver
four (4) double-sided copies of a draft final report, two (2) electronic copies of the entire
draft final report (one in Portable Document Format (PDF) and one in Microsoft Word
format) to the EXECUTIVE ADMINISTRATOR no later than the STUDY COMPLETION
DATE. The draft final report will include the Scope of Work; a description of the research
performed; the methodology and materials used; any diagrams or graphics used to explain
the procedures related to the study; any data collected; an electronic copy of any computer
programs, maps, or models along with an operations manual and any sample data set(s)
developed under the terms of this CONTRACT; analysis of the research results;
conclusions and recommendations; a List of References, a Table of Contents, List of
TWDB Contract No. 1448321724
Section II, Page 3
Figures, List of Tables, an Executive Summary, and any other pertinent information. All
final reports should be prepared according to EXHIBIT D, GUIDELINES FOR
AUTHORS SUBMITTING CONTRACT REPORTS TO THE TEXAS WATER
DEVELOPMENT BOARD. After a 45-day review period, the EXECUTIVE
ADMINISTRATOR will return review comments to the CONTRACTOR.
5. The CONTRACTOR will consider incorporating comments from the EXECUTIVE
ADMINISTRATOR and other commentors on the draft final report into a final report. The
CONTRACTOR will include a copy of the EXECUTIVE ADMINISTRATOR’s comments
in the final report. The CONTRACTOR will submit one (1) electronic copy of the entire
FINAL REPORT in Portable Document Format (PDF) and seven (7) bound double-sided
copies of the final report to the EXECUTIVE ADMINISTRATOR no later than one
hundred and twenty (120) days after the STUDY COMPLETION DATE. The
CONTRACTOR will submit one (1) electronic copy of any computer programs or models
and an operations manual developed under the terms of this CONTRACT. In compliance
with Texas Administrative Code, Title 1, Part 10, Chapters 206 and 213 (related to
Accessibility and Usability of State Web Sites), the digital copy of the final report will
comply with the requirements and standards specified in statute. After a 30-day review
period, the EXECUTIVE ADMINISTRATOR will either accept or reject the final report. If
the final report is rejected, the rejection letter sent to the CONTRACTOR shall state the
reasons for rejection and the steps the CONTRACTOR need to take to have the final report
accepted and the retainage released. An extension of the CONTRACT will be prepared if
necessary to allow time for the CONTRACTOR to resubmit the FINAL REPORT.
6. The EXECUTIVE ADMINISTRATOR can extend the STUDY COMPLETION DATE and
the EXPIRATION DATE upon written approval. The CONTRACTOR should notify the
EXECUTIVE ADMINISTRATOR in writing within ten (10) working days prior to the
COMPLETION DATE or thirty (30) days prior to the EXPIRATION DATE that the
CONTRACTOR is requesting an extension to the respective dates.
ARTICLE IV COMPENSATION, REIMBURSEMENT AND REPAYMENT
1. The TWDB agrees to compensate and reimburse the CONTRACTOR in a total amount not
to exceed the TWDB's SHARE OF THE TOTAL STUDY COSTS for costs incurred and
paid by the CONTRACTOR pursuant to performance of this CONTRACT. The
CONTRACTOR will contribute local matching funds, if applicable, in sources and
amounts defined as the LOCAL SHARE OF THE TOTAL STUDY COSTS. The TWDB
shall reimburse the CONTRACTOR for ninety percent (90%) of the TWDB's share of each
invoice pending the CONTRACTOR’s performance, completion of a Final Report, and
written acceptance of said Final Report by the EXECUTIVE ADMINISTRATOR, at which
time the TWDB shall pay the retained ten percent (10%) to the CONTRACTOR.
2. The CONTRACTOR shall submit payment requests and documentation for reimbursement
billing according to the PAYMENT REQUEST SCHEDULE and in accordance with the
approved task and expense budgets contained in EXHIBIT C of this CONTRACT.
TWDB Contract No. 1448321724
Section II, Page 4
3. The CONTRACTOR has budget flexibility within task and expense budget categories to
the extent that the resulting change in amount in any one task or expense category does not
exceed 35% of the total amount for the task or category as authorized by this CONTRACT.
Larger deviations shall require approval by the EXECUTIVE ADMINISTRATOR or
designee which will be documented through an Approved Budget Memorandum to the
TWDB contract file. The CONTRACTOR will be required to provide written explanation
for the overage and reallocation of the task and expense amounts.
For all reimbursement requests, including any subcontractor's expenses, the EXECUTIVE
ADMINISTRATOR must have determined that the REQUIRED INTERLOCAL
AGREEMENT(S) and contracts or agreements between the CONTRACTOR and the
subcontractors are consistent with the terms of this CONTRACT. The CONTRACTOR is
fully responsible for paying all charges by subcontractors prior to reimbursement by the
TWDB.
4. The CONTRACTOR and its subcontractors shall maintain satisfactory financial accounting
documents and records, including copies of invoices and receipts, and shall make them
available for examination and audit by the EXECUTIVE ADMINISTRATOR. Accounting
by the CONTRACTOR and its subcontractors shall be in a manner consistent with
Generally Accepted Accounting Principles (GAAP).
5. By executing this Contract, the CONTRACTOR accepts the authority of the State Auditor's
Office, under direction of the legislative audit committee, to conduct audits and
investigations in connection with any and all state funds received pursuant to this contract.
The CONTRACTOR shall comply with and cooperate in any such investigation or audit.
The CONTRACTOR agrees to provide the State Auditor with access to any information the
State Auditor considers relevant to the investigation or audit. The CONTRACTOR also
agrees to include a provision in any subcontracts related to this contract that requires the
subcontractors to submit to audits and investigation by the State Auditor's Office in
connection with any and all state funds received pursuant to the subcontracts.
6. The CONTRACTOR shall provide to the EXECUTIVE ADMINISTRATOR written
documentation of the TOTAL STUDY COSTS for the reporting period for reimbursement
by the TWDB to the CONTRACTOR for the TWDB's SHARE OF THE TOTAL STUDY
COSTS (Written documentation shall be submitted even if the TOTAL STUDY COSTS
for the period is ZERO). The CONTRACTOR shall submit the following:
a. Completed and Signed Payment Request Checklist which includes the following:
i. TWDB CONTRACT Number;
ii. Billing period; beginning (date) to ending (date);
iii. Total Expenses for this period;
iv. Total In-kind services;
v. Less Local Share of the total study costs for the billing period;
vi. Total TWDB's share of the total study costs for the billing period;
vii. Amount of retainage to be withheld for the billing period;
TWDB Contract No. 1448321724
Section II, Page 5
viii. Total costs to be reimbursed by the TWDB for the billing period; and
ix. Certification, signed by the CONTRACTOR’s authorized representative,
that the expenses submitted for the billing period are a true and correct
representation of amounts paid for work performed directly related to this
contract.
b. For direct expenses incurred by the CONTRACTOR other than subcontracted work:
i. A spreadsheet showing the tasks that were performed; the percent and cost
of each task completed; a total cost figure for each direct expense category
including labor, fringe, overhead, travel, and other expenses; and
ii. Copies of detailed, itemized invoices/receipts for other expenses (credit card
summary receipts or statements are not acceptable)
c. For direct expenses incurred by the CONTRACTOR for subcontracted work:
i. Copies of invoices from the subcontractors to the CONTRACTOR and
proof of payment;
ii. A spreadsheet showing the tasks that were performed; the percent and cost
of each task completed; a total cost figure for each direct expense category
including labor, fringe, overhead, travel, and other expenses; and
iii. Copies of detailed, itemized invoices/receipts for other expenses (credit card
summary receipts or statements are not acceptable)
d. For travel expenses for the CONTRACTOR and/or subcontractors –
i. Names, dates, work locations, time periods at work locations, itemization of
subsistence expenses of each employee, limited, however, to travel expenses
authorized for state employees by the General Appropriations Act, Tex. Leg.
Regular Session, 2011, Article IX, Part 5, as amended or superceded.
Receipts required for lodging;
ii. Copies of invoices or receipts for transportation costs or, if mileage costs,
names, dates, and points of travel of individuals; and
iii. All other reimbursable travel expenses -- invoices or purchase vouchers
showing reason for expense with receipts to evidence the amount incurred.
e. A progress report as described in Article III, Paragraph 3.
7. Reimbursement Requests that lack required documentation will be denied or short paid if
deficiencies are not resolved within ten (10) business days. Denied Reimbursement
Requests or eligible expenses that were short paid must be resubmitted by the
CONTRACTOR with the required documentation to be reconsidered for reimbursement.
8. If for some reason the reimbursement request cannot be processed due to the need for an
amendment to the CONTRACT, the CONTRACTOR will be required to resubmit the
Payment Request Checklist dated after the execution of the amendment.
9. The CONTRACTOR is responsible for any food or entertainment expenses incurred by its
own organization or that of its subcontractors, outside that of eligible travel expenses
authorized and approved by the State of Texas under this CONTRACT.
10. The CONTRACTOR is responsible for submitting any final payment request and
documentation for reimbursement, along with a request to release any retained funds, no
TWDB Contract No. 1448321724
Section II, Page 6
later than 120 days following the EXPIRATION DATE. Failure to submit a timely final
payment request may result in the release of the retained funds to the CONTRACTOR and
a lapse and closure of any other remaining funding under this CONTRACT.
ARTICLE V INTELLECTUAL PROPERTY: OWNERSHIP, PUBLICATION, AND
ACKNOWLEGEMENT
1. “For purposes of this Article, “CONTRACTOR Works” are work products developed by
CONTRACTOR and subcontractors using funds provided under this CONTRACT or
otherwise rendered in or related to the performance in whole or part of this CONTRACT,
including but not limited to reports, drafts of reports, or other material, data, drawings,
studies, analyses, notes, plans, computer programs and codes, or other work products,
whether final or intermediate.
a. It is agreed that all CONTRACTOR Works shall be the joint property of the TWDB
and CONTRACTOR.
b. The parties hereby agree that, if recognized as such by applicable law, the
CONTRACTOR Works are intended to and shall be works-made-for-hire with joint
ownership between the TWDB and CONTRACTOR as such works are created in
whole or part.
c. If the CONTRACTOR Works do not qualify as works-made-for-hire under
applicable law, CONTRACTOR hereby conveys co-ownership of such works to the
TWDB as they are created in whole or part. If present conveyance is ineffective
under applicable law, CONTRACTOR agree to convey a co-ownership interest of
the CONTRACTOR Works to the TWDB after creation in whole or part of such
works, and to provide written documentation of such conveyance upon request by
the TWDB.
d. The TWDB and CONTRACTOR acknowledge that the copyright in and to a
copyrightable CONTRACTOR Works subsists upon creation of the
CONTRACTOR Works and its fixing in any tangible medium. CONTRACTOR or
the TWDB may register the copyrights to such Works jointly in the names of the
CONTRACTOR and the TWDB.
e. The TWDB and CONTRACTOR each shall have full and unrestricted rights to use
a CONTRACTOR Works with No Compensation Obligation.
2. For purposes of this Article, “Subcontractor Works” include all work product developed in
whole or part by or on behalf of subcontractors engaged by CONTRACTOR to perform
work for or on behalf of any CONTRACTOR under this CONTRACT (or by the
subcontractor’s subcontractors hereunder, and so on). CONTRACTOR shall secure in
writing from any subcontractor so engaged:
a. Unlimited, unrestricted, perpetual, irrevocable, royalty-free rights of the TWDB
and, if desired, of the CONTRACTOR to access and receive, and to use, any and all
technical or other data or information developed in or resulting from the
performance of services under such engagement, with No Compensation
Obligation; and either
TWDB Contract No. 1448321724
Section II, Page 7
b. Assignment by the subcontractors to the TWDB and, if desired by them, jointly to
the CONTRACTOR of ownership (or joint ownership with the subcontractors) of
all Subcontractor Works, with No Compensation Obligation; or
c. Subcontractors must grant a non-exclusive, unrestricted, unlimited, perpetual,
irrevocable, world-wide, royalty-free license to the TWDB and, if desired by them,
the CONTRACTOR may use any and all Subcontractor Works, including the right
to sublicense use to third parties, with No Compensation Obligation.
3. “Use” of a work product, whether a CONTRACTOR Works, a Subcontractor Works or
otherwise, shall mean and include, without limitation hereby, any lawful use, copying or
dissemination of the work product, or any lawful development, use, copying or
dissemination of derivative works of the work product, in any media or forms, whether now
known or later existing.
4. “No Compensation Obligation” shall mean there is no obligation on the part of one co-
owner or licensee of a work, whether a CONTRACTOR Works, a Subcontractor Works or
otherwise, to compensate other co-owners, licensees or licensors of the work for any use of
the work by the using co-owner or licensee, including but not limited to compensation for
or in the form of: royalties; co-owner or licensee accounting; sharing of revenues or profits
among co-owners, licensees or licensors; or any other form of compensation to the other
co-owners, licensees or licensors on account of any use of the work.
5. “Dissemination” shall include, without limitation hereby, any and all manner of: physical
distribution; publication; broadcast; electronic transmission; internet streaming; posting on
the Internet or world wide web; or any other form of communication, transmission,
distribution, sending or providing, in any forms or formats, and in or using any media,
whether now known or later existing.
6. The TWDB shall have an unlimited, unrestricted, perpetual, irrevocable, non-exclusive
royalty-free right to access and receive in usable form and format, and to use all technical or
other data or information developed by CONTRACTOR and subcontractors in, or
otherwise resulting from, the performance of services under this CONTRACT.
7. No unauthorized patents. CONTRACTOR Works and Subcontractor Works or other work
product developed or created in the performance of this CONTRACT or otherwise using
funds provided hereunder shall not be patented by CONTRACTOR or their subcontractors
unless the Executive Administrator consents in writing to submission of an application for
patent on such works; and provided that, unless otherwise agreed in writing:
a. Any application made for patent shall include and name the TWDB and, as
applicable and desired by them, the CONTRACTOR as co-owners of the patented
work;
b. No patent granted shall in any way limit, or be used by CONTRACTOR or
subcontractors to limit or bar the TWDB’s rights hereunder to access and receive in
useable form and format, and right to use, any and all technical or other data or
information developed in or resulting from performance pursuant to this
TWDB Contract No. 1448321724
Section II, Page 8
CONTRACT or the use of funds provided hereunder; and
c. The TWDB and, if applicable, the CONTRACTOR shall have no compensation
obligation to any other co-owners or licensees of any such patented work, unless
otherwise expressly agreed in writing.
8. CONTRACTOR shall include terms and conditions in all contracts or other engagement
agreements with any subcontractors as are necessary to secure these rights and protections
for the TWDB; and shall require that their subcontractors include similar such terms and
conditions in any contracts or other engagements with their subcontractors. For the
purposes of this section, “subcontractors” includes independent contractors (including
consultants) and employees working outside the course and scope of employment.
9. Any work products subject to a TWDB copyright or joint copyright and produced or
developed by the CONTRACTOR or their subcontractors pursuant to this CONTRACT or
using any funding provided by the TWDB may be reproduced in any media, forms or
formats by the TWDB or CONTRACTOR at their own cost, and be disseminated in any
medium, format or form by any party at its sole cost and in its sole discretion.
CONTRACTOR may utilize such work products as they may deem appropriate, including
dissemination of such work products or parts thereof under their own name, provided that
any TWDB copyright is noted on the materials.
10. The CONTRACTOR agrees to acknowledge the TWDB in any news releases or other
publications relating to the work performed under this CONTRACT.
ARTICLE VI AMENDMENT, TERMINATION, AND STOP ORDERS
1. This CONTRACT may be altered or amended by mutual written consent or terminated by
the EXECUTIVE ADMINISTRATOR at any time by written notice to the
CONTRACTOR. Upon receipt of such termination notice, the CONTRACTOR shall,
unless the notice directs otherwise, immediately discontinue all work in connection with the
performance of this CONTRACT and shall proceed to cancel promptly all existing orders
insofar as such orders are chargeable to this CONTRACT. The CONTRACTOR shall
submit a statement showing in detail the work performed under this CONTRACT to the
date of termination. The TWDB shall then pay the CONTRACTOR promptly that
proportion of the prescribed fee, which applies to the work, actually performed under this
CONTRACT, less all payments that have been previously made. Thereupon, copies of all
work accomplished under this CONTRACT shall be delivered to the TWDB.
2. The EXECUTIVE ADMINISTRATOR may issue a Stop Work Order to the
CONTRACTOR at any time. Upon receipt of such order, the CONTRACTOR shall
discontinue all work under this CONTRACT and cancel all orders pursuant to this
CONTRACT, unless the order directs otherwise. If the EXECUTIVE ADMINISTRATOR
does not issue a Restart Order within 60 days after receipt by the CONTRACTOR of the
Stop Work Order, the CONTRACTOR shall regard this CONTRACT terminated in
accordance with the foregoing provisions.
TWDB Contract No. 1448321724
Section II, Page 9
ARTICLE VII SUBCONTRACTS
Each subcontract entered into to perform required work under this CONTRACT shall contain the
following provisions:
1. a detailed budget estimate with specific cost details for each task or specific item of work to
be performed by the subcontractor and for each category of reimbursable expenses;
2. a clause stating that the subcontract is subject to audit by the Texas State Auditor’s Office
and requiring the subcontractor to cooperate with any request for information from the
Texas State Auditor, as further described in Article X, Section 1, Paragraph d hereof;
3. a clause stating that payments under the subcontract are contingent upon the appropriation
of funds by the Texas Legislature, as further described in Article X, Section 1, Paragraph
a hereof;
4. a clause stating that ownership of data, materials and work papers, in any media, that is
gathered, compiled, adapted for use, or generated by the subcontractor or the
CONTRACTOR shall become data, materials and work owned by the TWDB and that
subcontractor shall have no proprietary rights in such data, materials and work papers,
except as further described in Article V hereof;
5. a clause stating that subcontractor shall keep timely and accurate books and records of
accounts according to generally acceptable accounting principles as further described in
Article X, Section 2, Paragraph g;
6. a clause stating that subcontractor is solely responsible for securing all required licenses
and permits from local, state and federal governmental entities and that subcontractor is
solely responsible for obtaining sufficient insurance in accordance with the general
standards and practices of the industry or governmental entity; and
7. a clause stating that subcontractor is an independent contractor and that the TWDB shall
have no liability resulting from any failure of subcontractor that results in breach of
CONTRACT, property damage, personal injury or death.
ARTICLE VIII LICENSES, PERMIT, AND INSURANCE
1. For the purpose of this CONTRACT, the CONTRACTOR will be considered an
independent contractor and therefore solely responsible for liability resulting from negligent
acts or omissions. The CONTRACTOR shall obtain all necessary insurance,
in the judgment of the CONTRACTOR, to protect themselves, the TWDB, and employees
and officials of the TWDB from liability arising out of this CONTRACT.
TWDB Contract No. 1448321724
Section II, Page 10
2. The CONTRACTOR shall be solely and entirely responsible for procuring all appropriate
licenses and permits, which may be required by any competent authority for the
CONTRACTOR to perform the subject work.
3. Indemnification. The CONTRACTOR shall indemnify and hold the TWDB and the State
of Texas harmless, to the extent the CONTRACTOR may do so in accordance with state
law, from any and all losses, damages, liability, or claims therefore, on account of personal
injury, death, or property damage of any nature whatsoever caused by the CONTRACTOR,
arising out of the activities and work conducted pursuant to this CONTRACT. The
CONTRACTOR is solely responsible for liability arising out of its negligent acts or
omissions during the performance of this CONTRACT. This agreement does not create
any third party cause of action and the CONTRACTOR does not waive any immunity
available under state law.
ARTICLE IX SEVERABILITY
Should any one or more provisions of this CONTRACT be held to be null, void, voidable, or for
any reason whatsoever, of no force and effect, such provision(s) shall be construed as severable
from the remainder of this CONTRACT and shall not affect the validity of all other provisions of
this CONTRACT which shall remain of full force and effect.
ARTICLE X GENERAL TERMS AND CONDITIONS
1. GENERAL TERMS
a. No Debt Against the State. This CONTRACT does not create any debt by or on
behalf of the State of Texas and the TWDB. The TWDB’s obligations under this
CONTRACT are contingent upon the availability of appropriated funds and the
continued legal authority of the TWDB to enter into this CONTRACT.
b. Independent Contractor. Both parties hereto, in the performance of this contract,
shall act in an individual capacity and not as agents, employees, partners, joint
ventures or associates of one another. The employees or agents of one party shall
not be deemed or construed to be the employees or agents of the other party for any
purposes whatsoever.
c. Procurement Laws. The CONTRACTOR shall comply with applicable State of
Texas procurement laws, rules and policies, including but not limited to competitive
bidding and the Professional Services Procurement Act, Government Code, Chapter
2254, relating to contracting with persons whose services are within the scope of
practice of: accountants, architects, landscape architects, land surveyors, medical
doctors, optometrists, professional engineers, real estate appraisers, professional
nurses, and certified public accountants.
TWDB Contract No. 1448321724
Section II, Page 11
d. Right to Audit. The CONTRACTOR and its subcontractors shall maintain all
financial accounting documents and records, including copies of all invoices and
receipts for expenditures, relating to the work under this CONTRACT.
CONTRACTOR shall make such documents and records available for examination
and audit by the Executive Administrator or any other authorized entity of the State
of Texas. CONTRACTOR’s financial accounting documents and records shall be
kept and maintained in accordance with generally accepted accounting principles.
By executing this CONTRACT, the CONTRACTOR accepts the authority of the
Texas State Auditor's Office to conduct audits and investigations in connection with
all state funds received pursuant to this CONTRACT. The CONTRACTOR shall
comply with directives from the Texas State Auditor and shall cooperate in any
such investigation or audit. The CONTRACTOR agrees to provide the Texas State
Auditor with access to any information the Texas State Auditor considers relevant
to the investigation or audit. The CONTRACTOR also agrees to include a
provision in any subcontract related to this CONTRACT that requires the
subcontractor to submit to audits and investigation by the State Auditor's Office in
connection with all state funds received pursuant to the subcontract.
e. Force Majeure. Unless otherwise provided, neither CONTRACTOR nor the
TWDB nor any agency of the State of Texas, shall be liable to the other for any
delay in, or failure of performance, of a requirement contained in this CONTRACT
caused by force majeure. The existence of such causes of delay or failure shall
extend the period of performance until after the causes of delay or failure have been
removed provided the non-performing party exercises all reasonable due diligence
to perform. Force majeure is defined as acts of God, war, strike, fires, explosions,
or other causes that are beyond the reasonable control of either party and that by
exercise of due foresight such party could not reasonably have been expected to
avoid, and which, by the exercise of all reasonable due diligence, such party is
unable to overcome. Each party must inform the other in writing with proof of
receipt within five (5) business days of the existence of such force majeure or
otherwise waive this right as a defense.
2. STANDARDS OF PERFORMANCE
a. Personnel. CONTRACTOR shall assign only qualified personnel to perform the
services required under this CONTRACT. CONTRACTOR shall be responsible for
ensuring that any subcontractor utilized shall also assign only qualified personnel.
Qualified personnel are persons who are properly licensed to perform the work and
who have sufficient knowledge, skills and ability to perform the tasks and services
required herein according to the standards of performance and care for their trade or
profession.
b. Professional Standards. CONTRACTOR shall provide the services and
deliverables in accordance with applicable professional standards. CONTRACTOR
TWDB Contract No. 1448321724
Section II, Page 12
represents and warrants that he is authorized to acquire subcontractors with the
requisite qualifications, experience, personnel and other resources to perform in the
manner required by this CONTRACT.
c. Antitrust. CONTRACTOR represents and warrants that neither CONTRACTOR
nor any firm, corporation, partnership, or institution represented by
CONTRACTOR, or anyone acting for such firm, corporation, partnership, or
institution has (1) violated the antitrust laws of the State of Texas under the Texas
Business & Commerce Code, Chapter 15, of the federal antitrust laws; or (2)
communicated directly or indirectly the proposal resulting in this CONTRACT to
any competitor or other person engaged in such line of business during the
procurement process for this CONTRACT.
d. Conflict of Interest. CONTRACTOR represents and warrants that
CONTRACTOR has no actual or potential conflicts of interest in providing the
deliverables required by this CONTRACT to the State of Texas and the TWDB.
CONTRACTOR represents that the provision of services under this CONTRACT
will not create an appearance of impropriety. CONTRACTOR also represents and
warrants that, during the term of this CONTRACT, CONTRACTOR will
immediately notify the TWDB, in writing, of any potential conflict of interest that
could adversely affect the TWDB by creating the appearance of a conflict of
interest.
CONTRACTOR represents and warrants that neither CONTRACTOR nor any
person or entity that will participate financially in this CONTRACT has received
compensation from the TWDB or any agency of the State of Texas for participation
in the preparation of specifications for this CONTRACT. CONTRACTOR
represents and warrants that he has not given, offered to give, and does not intend to
give at any time hereafter, any economic opportunity, future employment, gift, loan,
gratuity, special discount, trip, favor or service to any public servant in connection
with this CONTRACT.
e. Proprietary and Confidential Information. CONTRACTOR warrants and
represents that any information that is proprietary or confidential, and is received by
CONTRACTOR from the TWDB or any governmental entity, shall not be disclosed
to third parties without the written consent of the TWDB or applicable
governmental entity, whose consent shall not be unreasonably withheld.
f. Public Information Act. CONTRACTOR acknowledges and agrees that all
documents, in any media, generated in the performance of work conducted under
this CONTRACT are subject to public disclosure under the Public Information Act,
Government Code, Chapter 552. CONTRACTOR shall produce all documents
upon request of the TWDB within two (2) business days when the documents are
required to comply with a request for information under the Public Information Act.
TWDB Contract No. 1448321724
Section II, Page 13
g. Accurate and Timely Record Keeping. CONTRACTOR warrants and represents
that CONTRACTOR will keep timely, accurate and honest books and records
relating to the work performed and the payments received under this CONTRACT
according to generally accepted accounting standards. Further, CONTRACTOR
agrees that CONTRACTOR will create such books and records at or about the time
the transaction reflected in the books and records occurs.
h. Dispute Resolution. The CONTRACTOR and the TWDB agree to make a good
faith effort to resolve any dispute relating to the work required under this
CONTRACT through negotiation and mediation as provided by Texas Government
Code, Chapter 2260 relating to resolution of certain contract claims against the
state. The CONTRACTOR and the TWDB further agree that they shall attempt to
use any method of alternative dispute resolution mutually agreed upon to resolve
any dispute arising under this CONTRACT if this CONTRACT is not subject to
Chapter 2260.
i. Contract Administration. The TWDB shall designate a project manager for this
CONTRACT. The project manager will serve as the point of contact between the
TWDB and CONTRACTOR. The TWDB’s project manager shall supervise the
TWDB’s review of CONTRACTOR’s technical work, deliverables, draft reports,
the final report, payment requests, schedules, financial and budget administration,
and similar matters. The project manager does not have any express or implied
authority to vary the terms of the CONTRACT, amend the CONTRACT in any way
or waive strict performance of the terms or conditions of the CONTRACT.
TWDB Contract No. 1448321724
Section II, Page 14
ARTICLE XI CORRESPONDENCE
All correspondence between the parties shall be made to the following addresses:
For the TWDB:
Contract Issues:
Texas Water Development Board
Attention: Contract Administration
P.O. Box 13231
Austin, Texas 78711-3231
Email: contracts@twdb.texas.gov
Payment Request Submission:
Texas Water Development Board
Attention: Accounts Payable
P.O. Box 13231
Austin, Texas 78711-3231
Email: invoice@twdb.texas.gov
Physical Address:
Stephen F. Austin State Office Building
1700 N. Congress Avenue
Austin, Texas 78701
For the CONTRACTOR:
Contract Issues:
Wesley Wright, P.E.
Systems Engineering Director
300-1 Industrial Ave
Georgetown, Texas 78627
Email:Wesley.Wright@georgetown.org
Payment Request Submission:
La’ Mar Kemp
Finance Representative
113 E. 8th St
Georgetown, Texas 78627
Email: La’mar.Kemp@georgetown.org
Physical Address:
Georgetown Utility Systems
300-1 Industrial Ave
Georgetown, Texas 78627
IN WITNESS WHEREOF, the parties have caused this CONTRACT to be duly executed in
multiple originals.
TEXAS WATER DEVELOPMENT BOARD
Kevin Patteson
Executive Administrator
Date: _________________________________
CITY OF GEORGETOWN
Dale Ross
Mayor
Date: _________________________________
TWDB Contract No. 1448321724
Exhibit A, Page 1 of 71
EXHIBIT A
APPLICATION
TWDB Contract No. 1448321724
Exhibit B, Page 1
EXHIBIT B
SCOPE OF WORK
Through this grant application, the City of Georgetown (COG) desires to complete a study of selected
watersheds within the COG limits and its ETJ areas to identify existing and future flood prone areas and
develop a watershed storm water management plan to mitigate the flood problems. The objective of the
proposed planning effort is to provide the City with accurate assessment of the hydrologic and hydraulic
conditions of the subject watersheds and streams, and a practical storm water mana gement plan to
address the critical flooding problems, as well as provide the City and the participating entities an
important tool to manage growth and development.
A detailed description of the proposed planning study scope of work is presented as follows:
a) Collection and Review of Baseline Information
COG and its designated consultant will collect and review previous drainage studies, the
previous Master Drainage Plan, FEMA Flood Insurance Study (FIS) and maps, FEMA LOMRs,
master plan development (e.g. Sun City) drainage studies and reports, citizen drainage
complaint reports, Tropical Storm Hermine damage reports and other available drainage
reports of the proposed planning area.
COG will conduct a kick‐off meeting with its designated consultant, TWDB project manager
and the representatives from the participating entities. The kick‐off meeting will cover the
following topics:
Project communication & reporting responsibilities – establish the frequency and
method of COG’s designated consultant interface with TWDB project manager, COG
project manager and the representatives from the participating entities;
Project milestone and schedule; and
Project deliverables at each milestone
b) Development of a Base Map
COG and its designated consultant will develop a base map using the following information:
Current FEMA FIS and Flood Insurance Rate Map (FIRM)
Digital GIS data of parcels, zoning maps, current and future land use maps and
soils maps;
As‐builts drawings for channel and bridge/culvert improvements;
Most current LiDAR topography; and
Approved LOMRs since the 2008 FIRM update.
c) Assessment of Environmental Constraints
A majority of the proposed planning area is located within the Edwards Aquifer Recharge Zone
and its Transition Zone. This project will include a record review and data research of Critical
TWDB Contract No. 1448321724
Exhibit B, Page 2
Environmental Features (CEF) previously identified by the City of Georgetown. CEF is
generally defined as springs, bluffs, canyon rimrocks, caves, sinkholes & recharge features and
wetlands.
This task will not include detailed field survey, investigation and determination of CEFs, but
rather will establish the framework for the requirements of environmental assessment during
the implementation and final design phase of the flood mitigation measures.
d) Initial Identification of Flood Problem Areas
Based on the previous Master Drainage Plan, flooding complaint list, Tropical Storm Hermine
Damage Report and other available flooding reports, the flooding problem areas will be
identified. COG will conduct a public meeting to solicit input on the drainage problem areas
including the specifics and nature of the flooding. COG will prepare a brief preliminary finding
report on the Tasks a) through d) findings.
e) Perform Field Survey
COG will utilize the most current LiDAR data flown in the proposed planning area. The Master
Drainage Plan performed in 2001 has field measurements of all the culvert/bridge crossings
at the time (see an example in Attachment 2). COG and its consultant will perform field
reconnaissance to verify this data. For new bridge/culvert crossings constructed after 2001 or
culverts repaired after the Hermine storm, COG will conduct field surveys and/or utilize as
built information. In addition, COG has allocated field survey time to pick up critical regional
detention facilities, bridge/culvert crossings, cross sections and finished floor elevations.
f) Develop Hydrologic Model
COG and its consultant will develop GIS geo‐referenced hydrologic models using the Corps of
Engineers HEC‐HMS computer program, along with the preprocessor HEC‐GeoHMS. COG and
its consultant will develop the Existing Condition and Ultimate Condition hydrologic runoff
models. The Ultimate Condition will be based on the adopted COG 2030 Plan land use and
zoning designations. The following information will be incorporated into the HEC‐HMS models:
Regional detention facilities;
FEMA LOMR hydrologic models; and
Other large scale storm water impoundment facilities (more than 10 acres in
surface area) such as SCS Dam or retention/stock ponds.
The hydrologic model input parameters will be developed based on the following approach;
Rainfall data – The latest USGS 24‐hour design storm with National Resources
Conservation Service (NRCS) Type III distribution will be used. The 5‐, 10‐, 25‐, 50‐, 100‐and
500‐year frequency storm events will be modeled.
Drainage Area – To insure consistency in the peak time computation within the
HECHMS model, the subarea size for rural area (in the headwater area) will be
divided to close to 5 square miles but will not exceed 8 square miles. The
subarea size for urban area (in the downtown and fully developed areas) will
TWDB Contract No. 1448321724
Exhibit B, Page 3
be divided to close to 0.5 square mile but will not be less than 0.25 square
mile.
Time of Concentration – The TR‐55 equations for estimating the time of
concentration for sheet flow, shallow concentrated flow and channel/storm drain
flow will be used. For rural area, sheet flow length will not exceed 200 feet. For
urban area, sheet flow length shall not exceed 100 feet.
Runoff Curve Number – The Runoff Curve Number (CN) for each sub‐basin will
be computed based on procedures outlined in the NRCS TR‐55 publication.
Two sets of CN values will be developed for each sub‐basin, the existing
condition and the ultimate development condition. The existing condition CN
will be computed based on latest existing land‐use condition data. The
ultimate development condition CN will be computed based on the 2030
Comprehensive Plan land‐use condition data. The latest NRCS Soil Survey
Geographic (SSURGO) database for Williamson County shall be used for soil
type determination. For rural and sparsely populated sub‐basins, the COG
designated consultant will use the best engineering judgment to determine
the ultimate land use condition CN values.
The hydrologic model will be calibrated to peak discharges recorded during historic storm
events prior to computing peak flows for hypothetical storm events. In particular, COG has
extensive rainfall, runoff and high water marks data during the Tropical Storm Hermine event.
This data will be used to calibrate the HEC‐HMS and HEC‐RAS models.
g) Develop Hydraulic Model
COG and its consultant will develop GIS geo-referenced hydraulic models using the Corps of
Engineers HEC‐RAS computer program, along with the preprocessor HEC‐GeoRAS. Similar to
the hydrologic models, the Existing Condition and the Ultimate Condition HEC‐RAS models
will be developed. The HEC RAS hydraulic models will cover all the stream miles mentioned in
Section 2 Planning Information. Please note that some portions of the stream outside of the
COG ETJ area will not be modeled by HEC RAS because this undeveloped and rural area has
not experienced any flooding problems in the past.
The hydraulic model input parameters and modeling procedures are presented as follows:
Peak discharges from the HEC‐HMS junctions will be specified at the appropriate
cross sections. For channel or creek between two HEC‐HMS junctions, the
downstream junction peak flow will be used two‐third distance upstream
along the creek and the peak flow from the upstream junction will be used
one‐third distance downstream along the creek.
Manning’s roughness coefficients (“n”) will be established based on field
reconnaissance, aerial photos and standard engineering reference tables or
publications.
Field reconnaissance will be performed to verify the bridge/culvert data
obtained for the 2002 Georgetown Master Drainage Plan Study. If the
TWDB Contract No. 1448321724
Exhibit B, Page 4
bridge/culvert has been modified/repaired/upgraded, new survey will be
performed to obtain culvert/bridge sizes, upstream and downstream
flowlines, low chord and top of road elevations. In addition, field survey will be
performed for any new roadway crossing constructed since the 2002
Georgetown Master Drainage Plan Study.
Field survey will also be acquired for channel cross section at an interval of
approximately one cross section per stream mile.
Other HEC‐RAS parameters, such as “ineffective flow area”,
“expansion/contraction coefficients” and “bridge/culvert energy loss
coefficients” will be used as appropriate.
The HEC‐RAS model will be calibrated based on available historical storm events, such as
Tropical Storm Hermine, prior to applying the hypothetical storm events.
h) Final Identification of Flood Problem Areas, Establishment of Flood Protection Criteria and
Evaluation of Flood Mitigation Alternatives
Based on the information from Item d) above and results of the hydraulic models, the flood
problem areas will be identified. COG has established the following flood protection criteria
in its Drainage Criteria Manual:
For roadway crossings, it must fully convey (through the opening of the crossing)
the 25‐year storm ultimate development peak discharges with less than 12”
over the top of the residential (local) roadway or with less than 6” over the top
of the road for the collector or arterial roadway for the 100‐year storm
ultimate development peak discharges.
For improved channel, it must fully convey the 25‐year storm ultimate
development peak discharges with provisions to contain the 100‐year storm
ultimate development peak discharges within the drainage easement or
right‐of‐way.
For structure located adjacent to a 100‐year floodplain, the finished floor
elevation must be at least 1’ above the 100‐year storm ultimate development
peak discharges.
For each of identified flood problem areas, a flood problem severity index will be developed.
The elements of this index will include, but not be limited to, depth of flooding (in inches or
feet), number of structure affected, value of the affected structure, the ability to evacuate its
inhabitants, the environmental impacts, and the frequency of the flooding. The flood problem
severity index will assist in the selection and prioritization of the proposed improvement
projects.
TWDB Contract No. 1448321724
Exhibit B, Page 5
The storm water management and flood mitigation plan will include consideration of the
following:
Structural Approach:
Detention/Retention Facility;
Channel Improvements, particularly using the Natural Channel Method;
Roadway Bridge/Culvert Improvements;
Levees/Berms/Floodwalls; and
Combination of any of two or more of the above.
Non‐Structural Approach:
Update the COG Drainage Criteria Manual and existing land development
ordinance if necessary;
Buy‐outs of the flooded properties;
Installation of Early Flood Warning systems;
Installation of flood warning signs and barricades at fr equent inundated
roadwaycrossings; and
Develop pubic information publications describing flood risks and flood
insurance.
i) Perform Hydrologic/Hydraulic Analyses of Flood Mitigation Alternatives
Hydrologic/hydraulic analyses of flood mitigation alternatives will be performed using
HECHMS and HEC‐RAS models for the various hypothetical flood events. Preliminary flood
control measures will be developed and delineated on plan, profile and cross section sheets as
well as the resulting 100‐year flood plain limit maps (indicating the amount of prop erty
removed from the 100‐year floodplains).
Flood mitigation alternatives will be evaluated not only at the problem area (to reduce the
levels of flooding) but also the potential of causing adverse hydrologic/hydraulic impacts at
other locations in the watershed. For example, a channel improvement project would likely
reduce the time of concentration through the project area, thereby potentially increase the
peak discharges at the downstream discharge point of the project area. COG consultant will
insure that flood mitigation measures will not cause adverse flooding impacts elsewhere in
the proposed flood improvement areas.
A public meeting will be conducted to present the flood mitigation alternatives and to solicit
input from the property owners and stakeholders. To the extent possible, citizen and
stakeholder concerns will be incorporated.
j) Develop Benefit/Cost Analysis of Flood Mitigation Alternatives
The flood mitigation alternatives benefits will be developed. Specifically, these benefits will
include reduction in damages for structures (residences, commercials and public facilities),
reduction in damages for roadway crossings, and reduction in economic loss (business
TWDB Contract No. 1448321724
Exhibit B, Page 6
interruptions and temporary job lost). Each alternative of flood mitigation benefits will be
compared to the cost of the proposed improvements, which will include administration,
management, engineering and construction costs. The U.S. Army Corps of Engineers,
Hydrologic Engineering Center, Flood Damage Reduction Analysis (HEC‐FDA) so ftware, or
other compatible widely accepted software, will be used in the Benefit/Cost analysis. This
effort will result in a ranking of proposed mitigation alternatives based on cost effectiveness
and technical merits. A public meeting will be conducted to obtain citizens and stakeholders
input on the flood mitigation alternatives and the results of the benefit/cost analysis.
k) Prepare Implementation and Phasing Plan
Based on input from the public meeting, a project implementation and phasing plan will be
developed. The implementation and phasing plan will consider items such as funding sources,
project duration, easement requirements, environmental impact of the proposed
improvements, and benefit/cost ratio. In addition, consideration of the City’s adop ted 2030
Comprehensive Plan will be important to ensure that the implemented flood improvement
projects are compatible with the Plan’s goals including economic development and quality of
life.
l) Prepare Final Report
COG consultant will develop a draft final report summarizing the results of the
hydrologic/hydraulic investigations, flood mitigation alternatives, benefit/cost analysis and
stakeholder input. The draft report will include technical description of hydrologic/hydraulic
analyses, methodologies, assumptions and modeling notes as well as improvement alternative
costs, easement requirements (if applicable), phasing and implementation plan, floodplain
maps and other applicable exhibits.
A final public meeting will be conducted to present the draft final report. Following the public
meeting and incorporation of public input, the draft final report will be submitted to TWDB for
review. Upon addressing TWDB review comments, the final report will be submitted to TWDB.
TWDB Contract No. 1448321724
Exhibit C, Page 1
EXHIBIT C
TASK AND EXPENSE BUDGETS
TASK BUDGET
TASK DESCRIPTION AMOUNT
1 Collection and Review of Baseline Information $10,000.00
2 Development of a Base Map 20,000.00
3 Assessment of Environmental Constraints 20,000.00
4 Initial Identification of Flood Problem Areas 10,000.00
5 Perform Field Survey 40,000.00
6 Develop Hydrologic Model 100,000.00
7 Develop Hydraulic Model 110,000.00
8 Final Identification of Flood Problem Areas,
Establishment of Flood Protection Criteria and
Evaluation of Flood Mitigation Alternatives
10,000.00
9 Perform Hydrologic/Hydraulic Analyses of Flood
Mitigation Alternatives
40,000.00
10 Develop Benefit/Cost Analysis of Flood Mitigation
Alternatives
20,000.00
11 Prepare Implementation and Phasing Plan 10,000.00
12 Prepare Final Report 10,000.00
TOTAL $400,000.00
TWDB Contract No. 1448321724
Exhibit C, Page 2
EXPENSE BUDGET
CATEGORY AMOUNT
Salaries & Wages1 $20,000.00
Communications 100.00
Supplies 200.00
Reproduction 500.00
Subcontract Services 350,000.00
Fringe2 15,000.00
Travel3 200.00
Other Expenses4 0.00
Overhead5 14,000.00
Profit 0.00
TOTAL $400,000.00
1 Salaries and Wages is defined as the cost of salaries of engineers, draftsmen, stenographers, surveymen,
clerks, laborers, etc., for time directly chargeable to this contract.
2 Fringe is defined as the cost of social security contributions, unemployment, excise, and payroll taxes,
workers ’compensation insurance retirement benefits, medical and insurance benefits, sick leave, vacation,
and holiday pay applicable thereto.
3 Travel is limited to the maximum amounts authorized for state employees by the General Appropriations
Act, Tex.Leg. Regular Session, 2011, Article IX, Part 5, as amended or superseded.
4 Other Expenses is defined to include expendable supplies, communications, reproduction, and postage
directly chargeable to this CONTRACT.
5 Overhead is defined as the costs incurred in maintaining a place of business and performing professional
services similar to those specified in this contract. These costs shall include the following:
Indirect salaries, including the portion of the salary of principals and executives that is
allocable to general supervision;
Indirect salary fringe benefits;
Accounting and legal services related to normal management and business operations;
Travel costs incurred in the normal course of overall administration of the business;
Equipment rental;
Depreciation of furniture, fixtures, equipment, and vehicles;
Dues, subscriptions, and fees associated with trade, business, technical, and professional
organizations;
Other insurance; Rent and utilities; and Repairs and maintenance of furniture, fixtures,
and equipment
TWDB Contract No. 1448321724
Exhibit D, Page 1
EXHIBIT D
GUIDELINES FOR AUTHORS SUBMITTING CONTRACT REPORTS
TO THE TEXAS WATER DEVELOPMENT BOARD
1.0 Introduction
The purpose of this document is to describe the required format of contract reports submitted to the Texas
Water Development Board (TWDB). Our reason for standardizing the format of contract reports is to
provide our customers a consistent, and therefore familiar, format for contract reports (which we post
online for public access). Another reason for standardizing the format is so that we can more easily turn a
contract report into a TWDB numbered report if we so choose. Remember that your report will not only
be seen by TWDB staff, but also by any person interested in the results of your study. A professional and
high quality report will reflect well on you, your employer, and the TWDB.
Available upon request, we will provide a Microsoft Word template (used to write these instructions) that
gives the fonts, spacing, and other specifications for the headings and text of the report. Please follow this
template as closely as possible.
2.0 Formatting your report
The TWDB format is designed for simplicity. For example, we use Times New Roman for all text. We
use 12 point, single-spaced text, left justification for paragraph text, 18 point bold for first-level headings,
and 14 point bold for second-level headings. Page numbers are centered at the bottom of the page. Other
than page numbers, please refrain from adding content to the document header or footer. Page setup
should use one-inch margins on all four sides.
2.1 Text
The best way to format your document is to use the styles described and embedded in the template
document (Authors_Template.dot) that is available on request from the TWDB. To use the
Authors_Template.dot file, open it in Word (make sure *.dot is listed under Files of type) and save it as a
.doc file. Advanced users can add the .dot file to their computers as a template.
Make sure the formatting bar is on the desktop (to open, go to ViewToolbarsFormatting) or, to view
all of the formatting at once, go to FormatStyles and Formatting and select Available Styles from the
dropdown box at the bottom of the window. The formatting in the template document provides styles
(such as font type, spacing, and indents) for each piece of your report. Each style is named to describe
what it should be used for (for example, style names include Chapter Title, Body Text, Heading 1,
References, and Figure or Table Caption). As you add to your report, use the dropdown list on the
Formatting Toolbar or the list in the Styles and Formatting window to adjust the text to the correct style.
The Authors_Template.dot file shows and lists the specifications for each style.
2.1.1 Title
Give your report a title that gives the reader an idea of the topic of your report but is not terribly long. In
addition to the general subject (for example, “Droughts”), you may include a few additional words to
describe a place, methodology, or other detail focused on throughout the paper (for example, “Droughts in
the High Plains of Texas” or “Evaluating the effects of drought using groundwater flow modeling”).
TWDB Contract No. 1448321724
Exhibit D, Page 2
Please capitalize only the first letter of each word except ‘minor’ words such as ‘and’ and ‘of’. Never use
all caps. Use headings to help the reader follow you through the main sections of your report and to make
it easier for readers to skim through your report to find sections that might be the most interesting or
useful to them. The text of the report should include an executive summary and sections outlined in 4.4 of
Attachment 1. Headings for up to five levels of subdivision are provided in the template; however, we
suggest not using more than three or four levels of subdivision except where absolutely necessary. Please
avoid stacked headings (for example, a Heading 1 followed immediately by a Heading 2), and capitalize
only the first letter of headings or words where appropriate—never use all caps.
2.2 Figures and photographs
To publish professional-looking graphics, we need all originals to be saved at 300 dots-per-inch (dpi)
and in grayscale, if possible, or in the CMYK color format if color is necessary. Excessive use of color,
especially color graphics that do not also work in grayscale, will prevent us from publishing your report
as a TWDB numbered report (color reproduction costs can be prohibitive). Preferred file formats for your
original graphics are Adobe Illustrator (.ai), Photoshop (.psd), EPS with .tiff preview, .jpg, .png, or .tiff
files. Refrain from using low resolution .jpg or .gif files. Internet images at 72 dpi are unacceptable for
use in reports. All graphics shall be submitted in two forms:
1. Inserted into the Microsoft Word document before you submit your report. Ideally, inserted
graphics should be centered on the page. Format the picture to downsize to 6 inches wide if
necessary. Please do not upsize a graphic in Word.
2. Saved in one of the formats listed above.
2.2.1 Other graphics specifications
It is easiest to design your figures separately and add them in after the text of your report is more or less
complete. Graphics should remain within the 1-inch page margins of the template (6.5 inches maximum
graphic width). Be sure that the graphics (as well as tables) are numbered in the same order that they are
mentioned in the text. Figures should appear embedded in the report after being called out in the text.
Also, remember to include a caption for each graphic in Word, not as part of the graphic. We are not able
to edit or format figure captions that are part of the figure. For figures and photographs, the caption
should appear below the graphic. For tables, the caption should appear above.
2.2.2 Creating publication-quality graphics
When designing a graphic, make sure that the graphic (1) emphasizes the important information and does
not show unnecessary data, lines, or labels; (2) includes the needed support material for the reader to
understand what you are showing; and (3) is readable (see Figures 1 and 2 for examples). Edward R.
Tufte’s books on presenting information (Tufte, 1983; 1990; 1997) are great references on good graphic
design. Figures 1 through 3 are examples of properly formatted, easy to understand graphics. Do not
include fonts that are less than 6 points.
For good-looking graphics, the resolution needs to be high enough to provide a clear image at the size you
make them within the report. In general, 300 dpi will make a clear image—200 dpi is a minimum. Try to
create your figures at the same size they will be in the report, as resizing them in Word greatly reduces
image quality. Photographs taken with at least a two-megapixel camera (if using digital) and with good
contrast will make the best images. Save the original, and then adjust color levels and size in a renamed
TWDB Contract No. 1448321724
Exhibit D, Page 3
image copy. Print a draft copy of your report to double-check that your figures and photographs have clear
lines and show all the features that you want them to have.
Figures and photographs should be in grayscale. Color greatly adds to the cost of printing, so we are
trying to keep it to a minimum. Also remember that your report may be photocopied, scanned, or
downloaded and printed in black and white. For this reason, you should use symbols or patterns, or make
sure that colors print as different shades in black and white. All interval or ratio data (data measuring
continuous phenomena, with each color representing an equal interval) need to be displayed in a graded
scale of a single color (Figure 3). This way your figures will be useful even as a photocopy.
If you need help with your graphics or have questions, please contact the TWDB graphics department at
(512)936-0129.
2.2.3 Using other people’s graphics
Figures and photographs (and tables) need to be your own unless you have written permission from the
publisher that allows us to reprint them (we will need a copy of this permission for our records). Avoid
using any figures or photographs taken off the Internet or from newspapers or magazines—these sources
are difficult to cite, and it is often time-consuming and expensive to gain permission to reproduce them.
2.3 Tables
Tables should be created in Microsoft Word (see Table 1). Tables should include a minimal amount of
outlining or bold font to emphasize headings, totals, or other important points. Tables should be
numbered separately from figures, and captions should appear above the text of the table.
Table 1: A sample table. Note caption above table.
Table text heading*
Table text 1940 1950 1960 1970 1980 1990 2000 %GW
Table text 15 441 340 926 196 522 83 97.4
Table text 64 944 626 173 356 171 516 99.9
Total 79 1385 966 1099 552 693 599
* A footnote should look like this using 10 point Times New Roman.
%GW = percent groundwater
Be sure to describe any abbreviations or symbols, and, unlike in this table, be sure to note the units!
3.0 Units
Measurements should be in English units. Metric units may be included in parentheses after the English
units. All units of geologic time should conform to the most recent geologic timescale (Gradstein and
others, 2004). A summary of this timescale is available from the International Commission on
Stratigraphy’s website at http://stratigraphy.org/chus.pdf.
4.0 Citations and references
It is important to give credit where credit is due. Therefore, be sure to use the appropriate citations and
include references in your paper.
TWDB Contract No. 1448321724
Exhibit D, Page 4
4.1 In-text citations
Each piece of information you use in your report that comes from an outside source must be cited within
the text using the author’s last name and the year of publication. If there are two authors, list the last name
of each followed by the year, and if there are more than two authors, list the last name of the first author
followed by “and others” and the year. For example: the end of the Jurassic Period occurred
approximately 145.5 million years ago (Gradstein and others, 2004).
4.2 References
All sources that are cited within the report should be listed at the end of the paper under the heading
References. The references should follow the guidelines in “Suggestions to Authors of the Reports of the
United States Geological Survey” (Hansen, 1991). These are available online at
http://www.nwrc.usgs.gov/lib/lib_sta.html (a link to the chapter “Preparing references for Survey
reports,” p. 234-241, is found here). Several examples of complete reference citations are listed at the end
of these guidelines. Be sure that any citations that appear in tables or figures are included in the reference
list. Also, before submitting the report, please check that all the citations in the report are included in the
reference list and all references in the reference list are cited in the report. If at all possible, avoid web-
based citations. These materials are often transient and therefore useless to future readers.
5.0 Submitting your report
Before you submit your report, proofread it. Look for spelling and grammatical errors. Also, check to see
that you have structured the headings, paragraphs, and sentences in your paper so that it is easy to follow
and understand (imagine you are a reader who does not already know the information you are
presenting!).
6.0 Conclusions
Following the instructions above and providing accurate and readable text, tables, figures, and citations
will help to make your report useful to readers. Scientists may read your report, as well as water planners,
utility providers, and interested citizens. If your report successfully conveys accurate scientific
information and explanations to these readers, we can help to create more informed decisions about the
use, development, and management of water in the state.
7.0 Acknowledgments
Be sure to acknowledge the people and entities that assisted you in your study and report. For example:
We would like to thank the Keck Geology Consortium, the American Society of Civil Engineers, and the
Texas Bar CLE for providing examples to use in developing these guidelines. In addition, we appreciate
Mike Parcher for providing information on how to create publication-quality graphics, Shirley Wade for
creating the data used in sample Figure 1, and Ian Jones for providing sample Figure 3.
8.0 References
Gradstein, F.M., J.G. Ogg, and A.G. Smith, eds., 2005, A geologic time scale 2004: Cambridge,
Cambridge University Press, 610 p.
Hansen, W.R., ed., 1991, Suggestions to authors of the reports of the United States Geological Survey
(7th ed.): Washington, D.C., U.S. Government Printing Office, 289 p.
Tufte, E. R., 1983, The visual display of quantitative information: Cheshire, C.T., Graphics Press, 197 p.
Tufte, E. R., 1990, Envisioning information: Cheshire, C.T., Graphics Press, 126 p.
TWDB Contract No. 1448321724
Exhibit D, Page 5
Tufte, E. R., 1997, Visual explanations: Cheshire, C.T., Graphics Press, 156 p.
9.0 Examples of references
Arroyo, J. A., and Mullican, III, W. F., 2004, Desalination: in Mace, R. E., Angle, E. S., and Mullican, W.
F., III, editors, Aquifers of the Edwards Plateau: Texas Water Development Board Report 360, p. 293-
302.
Bates, R. L., and Jackson, J. A., 1984, Dictionary of geological terms: Anchor Press/Doubleday, Garden
City, New York, 571 p.
Blandford, T. N., Blazer, D. J., Calhoun, K. C., Dutton, A. R., Naing, T., Reedy, R. C., and Scanlon, B.
R., 2003, Groundwater availability of the southern Ogallala aquifer in Texas and New Mexico–
Numerical simulations through 2050: contract report by Daniel B. Stephens and Associates, Inc., and
the Bureau of Economic Geology, The University of Texas at Austin to the Texas Water
Development Board, variably paginated.
Fenneman, N. M., 1931, Physiography of Western United States (1st edition): New York, McGraw-Hill,
534 p.
Hubert, M., 1999, Senate Bill 1–The first big bold step toward meeting Texas's future water needs: Texas
Tech Law Review, v. 30, no. 1, p. 53-70.
Kunianski, E. L., 1989, Precipitation, streamflow, and baseflow in West-Central Texas, December 1974
through March 1977: U. S. Geological Survey Water-Resources Investigations Report 89-4208, 2
sheets.
Mace, R. E., Chowdhury, A. H., Anaya, R., and Way, S.-C., 2000, A numerical groundwater flow model
of the Upper and Middle Trinity aquifer, Hill Country area: Texas Water Development Board Open
File Report 00-02, 62 p.
Maclay, R. W., and Land, L. F., 1988, Simulation of flow in the Edwards aquifer, San Antonio Region,
Texas, and refinements of storage and flow concepts: U. S. Geological Survey Water-Supply Paper
2336, 48 p.
For more examples of references, see p. 239-241 of “Suggestions to Authors of the Reports of the United
States Geological Survey” at http://www.nwrc.usgs.gov/lib/lib_sta.html.
TWDB Contract No. 1448321724
Exhibit D, Page 6
Figure 1. A sample figure showing only the information needed to help the reader understand
the data. Font size for figure callouts or labels should never be less than 6 point.
TWDB Contract No. 1448321724
Exhibit D, Page 7
Figure 2. A sample subject area map, giving the reader enough information to understand the
location being discussed in this conference. For map figures, be sure to include a
north arrow to orient the reader, a scale, and, if needed, a submap that places the
figure in greater geographic context. Be sure that text is readable and that any
citations listed on the figure or in the figure caption are included in the reference list.
Font size should never be less than 6 pt.
TWDB Contract No. 1448321724
Exhibit D, Page 8
Figure 3. Initial hydraulic heads used in model simulations for layer 1. Note the use of
grayscale shading to show differences.
TWDB Contract No. 1448321724
Exhibit E, Page 1
EXHIBIT E
TWDB GUIDELINES FOR A PROGRESS REPORT
Texas Water Development Board Contractors are required by their contracts to provide Progress
Reports according to the “Payment Request Schedule”.
The progress report should contain the following standard elements:
Date: Date the memo is sent
To: Name and position of the reader
From: Name and position of the writer
Subject: TWDB Contract Number and the period that this report covers (i.e. Progress
Report 09/01/11 – 11/30/11)
Work Completed: (The next section of a progress report explains what work has been done during
the reporting period by Scope of Work task. Specify the dates of the reporting period and use active
voice verbs to report progress made)
For Example:
Task 1: Completed 3 draft chapters and all appendices. Met with sub consultants on their chapters
Task 2: Completed sample collection throughout river reach.
Task 3: No work completed in reporting period.
Problems:
If the reader is likely to be interested in the glitches you have encountered along the way, mention
the problems you have encountered and explain how you have solved them. If there are problems
you have not yet been able to solve, explain your strategy for solving them and give tell the reader
when you think you will have them solved.
City of Georgetown, Texas
SUBJECT:
Consideration and possible action to recommend approval of a Sublease Agreement between
Aircraft Systems and Manufacturing, Inc. and Genesis Flight Academy, LLC for a portion of the
premises at 301 Toledo Trail, Georgetown Texas—Curtis Benkendorfer, Acting Airport Manager
and Edward G. Polasek, AICP, Transportation Services Director
ITEM SUMMARY:
Aircraft Systems and Manufacturing, Inc. (ASM) has requested City approval of a sublease
agreement between ASM and Genesis Flight Academy LLC. ASM currently leases a hangar and
office spaced owned by the City at 301 Toledo Trail for $3500 a month. The current lease term
does not end until February 15, 2019. ASM's lease with the City requires City approval of any
proposed sublease.
The proposed sublease is for the hangar area and a portion of the office space with an option to use
additional office space for starting on September 1, 2014 and ending on January 31, 2019. The
base sublease rate is $2410 a month with the optional additional space available for a total of $590
a month.
Genesis Flight Academy LLC is currently operating as a tenant at a different hangar on the Airport
and will continue to offer flight school services after its move to 301 Toledo Trail.
STAFF RECOMEMDATION:
Staff recommends approval of this sublease request.
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
Ed Polasek (jk)
ATTACHMENTS:
Description Type
ASM Genesis Sublease Backup Material
Exhibit A-1 Floorplan Backup Material
Exhibit A-2 floorplan Backup Material
Exhibit B - ASM Lease Backup Material
Sublease Agreement, Page 1 of 6, Initialed for Identification: _____ and _____
SUBLEASE AGREEMENT
A. The parties to this Sublease Agreement (“Sublease”) are:
Sublessor:
Aircraft Systems and Manufacturing, Inc., a Texas corporation, with its registered office
and principle place of business in Williamson County, Texas, doing business as ASM.
Sublessee:
Genesis Flight Academy, LLC, a Texas Limited Liability Corporation, with its registered
office and principle place of business in Williamson County, Texas.
B. The Lease underlying this Sublease:
The City of Georgetown (the “City”) as owner of 301 Toledo Trail has leased the hangar
and office at that address to Sublessor (“Lease”). A copy of the Lease is attached hereto
and incorporated herein by reference for all purposes as Exhibit “B”.
Sublessee’s rights and obligations under this Sublease are subject to, and restricted by,
all terms and conditions of the Lease. Under no circumstances shall Sublessee under
this Sublease have greater rights, or lesser obligations, than Sublessor under the Lease.
All provisions and conditions of the Lease shall be binding on Sublessee. Sublessee
agrees to and does hereby assume all obligations and responsibilities of the Sublessor
thereunder, not excepted hereby, for the duration of this Sublease and with respect to
the property sublet, only; provided, however, nothing herein shall be deemed to relieve
Sublessor of its obligations to the City in said Lease. In the event of a conflict between
the provisions of this Sublease and the provisions of the Lease, the Lease controls.
C. The location of the sublet premises is:
301 Toledo Trail, Georgetown, Williamson County, Texas, USA, more particularly
consisting of the hangar on such property and certain office space noted on Exhibits “A-
1” and “A-2,” attached hereto and incorporated herein by reference for all purposes,
only, the entire premises not having been sublet.
Sublease Agreement, Page 2 of 6, Initialed for Identification: _____ and _____
The legal description of the property from which the sublet premises are taken is
described by metes and bounds on said Exhibit “B” following p. 22 thereo f.
The portion of leased premises not sublet hereby and not presently subject to an option
to sublet and reserved for Sublessor consists of those rooms (Conference Room and two
(2) adjoining offices, and the adjacent hallway) delineated in blue on Exhibit A -1.
D. The term of this Sublease is:
Fifty-three (3) months commencing on 1 September 2014, and ending on 31 January
2019, without holdover.
E. The monthly rental shall be:
For that portion of the premises shown on Exhibit “A-1”, not
delineated (rooms and spaces designated as 111A, 112A 113A, 114A,
115A, 116A, 120A, 122A, 124A, 107B, 108B, 110B, 111B, 112B, 113B,
114B, 115B, 116B, 117B, and 118B and appurtenant hallways and
restrooms), plus the Hangar area:
US $2,410.00
As an option, for that portion of the downstairs premises shown on
Exhibit “A-1” and delineated in yellow (rooms and spaces 129A, 130A,
131A, and 132A, and appurtenant hallways and restrooms):
US $ 300.00
An an option, for that portion of the premises shown on Exhibit “A”
and delineated in orange (rooms and spaces 127B, 128B, 129B, 130B,
132B, 137B, 138B, and appurtenant hallways and restrooms):
US $ 290.00
F. Rental shall be due and payable as follows:
Payable to the order of: Aircraft Systems & Manufacturing, Inc.
302 Toledo Trail
Georgetown, Texas, USA 78628-1775
Wire/ACH Instructions Available, if
desired.
Initial payment due at time of signing: Two (2 months), in the aggregate amount
of the base rental, above, plus any options
exercised at the time of lease signing
credited to the rental for 1 September
2014, and 1 January 2019.
Subsequent monthly payments: Due and payable on 1 October 2014, and
the 1st day of each and every month
thereafter during the sublease term,
Sublease Agreement, Page 3 of 6, Initialed for Identification: _____ and _____
subject, however, to the abatement
provisions.
Rent abatement/Base Premises: No rental shall be due on 1 November
2014, or on 1 February 2015, to
accommodate Sublessee repairs and
improvements.
Rent abatement/Downstairs Option Area: If, at the time of signing, Sublessee desires
to exercise its option to the Downstairs
Option Area, rental for the same shall be
abated for the months of November and
December, 2014, and January and
February 2015.
G. Sublessee agrees to the following additional provisions:
1. Sublessee shall insure and keep insured the sublet premises in the minimum amount set
forth in the Lease, attached as Exhibit “B” and shall name and present Certificates of
Insurance evidencing such coverage to the City of Georgetown and Aircraft Systems &
Manufacturing, Inc., as Loss Payees.
2. Sublessee shall be solely responsible for taxes upon all equipment, inventory and
personal property on the sublet premises. Sublessor shall be additionally responsible for
ad valorem property taxes upon the value of the leased premises, as determined by
rental, at the rates set forth by the applicable taxing authorities. On receipt of tax
invoices, Sublessor shall prepare an invoice to Sublessee along with the tax rate
statement, and the same shall be due and payable on or before 2 January of each year.
For tax years 2014 (due in January 2015) and 2019, taxes shall be prorated to the actual
period of occupancy.
3. Sublessee shall be solely responsible for utilities upon the subleased premises.
4. Sublessee accepts the premises “as is”, provided, however:
a. Sublessor shall restore the central air-conditioning unit immediately adjacent to the
middle entrance of the building on the west side, to the right, as exiting, to working
condition.
b. Sublessor shall repair a leak around the downstairs window adjacent to the
northernmost entrance of the building on the west side if Sublessee exercises its
option to that portion of the premises.
Sublease Agreement, Page 4 of 6, Initialed for Identification: _____ and _____
c. Sublessor shall provide the rent abatements for repairs and improvements as
specified above.
5. Sublessee shall be responsible for all maintenance and repairs upon the premises except
as otherwise noted.
6. Sublessee shall be allotted parking spaces along the building and adjacent to the hangar,
and shall not park in places along the fence which are solely reserved f or Aircraft
Systems & Manufacturing, Inc. Sublessee shall use its best efforts to keep its agents,
servants and employees and its customers and invitees from using spaces designated for
Sublessor.
7. The sublet premises includes fire extinguishers which have been inspected and
recharged, as necessary, in May 2014. Sublessee may use these fire extinguishers, but
shall be responsible for inspection and recharge beginning in 2015. Sublessee shall, at all
times, provide sufficient fire extinguishers for its operations and as required by law.
8. Sublessee shall not use the Sublet Premises other than as permitted and provided for in
the Lease.
9. Indemnity. City shall not be liable or responsible to Sublessee, its contractors or
subcontractors, for any loss or damage to any property or person occasioned by theft,
act of God, public enemy, injunction, riot, strike, insurrection, war, court order,
requisition or order of governmental body or authority, any simil ar matter, or any other
cause whatsoever. City shall not be liable to Sublessee, or to Sublessee’s contractors,
subcontractors, agents, servants, employees, customers or invitees, and Sublessee shall
indemnify, defend and hold City harmless from and again st any and all fines, suits,
claims, demands, losses, liabilities, actions and costs (including court costs and
attorney’s fees) arising from (a) any injury to person or damage to customers or
invitees, (b) Sublessee’s use of the Leased Premises or the conduct of Sublessee’s
business or profession, (c) any activity, work, or thing done, permitted or suffered by
Sublessee in or about the Leased Premises or (d) any breach or default in the
performance of any obligation on Sublessee’s party to be performed under the terms of
this Lease. The provisions of this Section shall expressly survive the termination or
expiration of this Lease. THIS INDEMNITY SHALL APPLY REGARDLESS OF WHETHER THE
LOSS IN QUESTION ARISES OR IS ALLEGED TO ARISE IN PART FROM ANY NEGLIGENT
ACT OR OMISSION OF CITY OR CITY’S AGENTS OR EMPLOYEES, FROM STRICT LIABILITY
Sublease Agreement, Page 5 of 6, Initialed for Identification: _____ and _____
OF ANY SUCH PERSONS OR OTHERWISE, BUT IN SUCH EVENT SUBLESSEE SHALL NOT
BE RESPONSIBLE FOR THAT PORTION OF ANY LOSS WHICH IS HELD TO BE CAUSED BY
THE NEGLIGENCE OR STRICT LIABILITY OF CITY OR CITY’S AGENTS OR EMPLOYEES.
H. Sublessor agrees as follows:
1. To let the premises as specified herein.
2. To provide for abatements as specified herein.
3. To make repairs noted herein.
4. To allow ingress and egress during the term hereof, across Sublessor-owned property,
to Sublessee, it agents, servants and employees and its customers and invitees.
5. To provide two (2) electric gate openers to Sublessee and program codes for additional
openers.
6. To refrain from parking in spaces designated to Sub lessee.
7. To refrain from disturbing the peaceful possession of the sublet premises.
I. The parties further agree as follows:
1. Any amendment hereto must be reduced to writing and signed by all parties and
approved by the City.
2. If any provision hereof is deemed illegal or unenforceable for any reason, the remaining
provisions shall be, as far as practicable, fully enforceable.
3. In the event either party seeks relief from creditors or files a petition for bankruptcy,
such party shall be deemed in breach hereof, and this sublease shall be terminated.
4. Should either party file suit to enforce the provisions hereof, the prevailing party shall
be entitled to attorney’s fees and costs of court.
5. In the event of destruction of the premises, this sublease shall be deemed terminated.
Sublease Agreement, Page 6 of 6, Initialed for Identification: _____ and _____
J. Sublessor and Sublessee acknowledge as follows:
This Sublease is subject to the approval of the City of Georgetown, which app roval has
been requested, and shall fully cooperate with one another and the City to secure such
approval.
Signed on: _____________________________________________
AIRCRAFT SYSTEMS & MANUFACTURING, Inc.
Sublessor
By: ___________________________________
R. Mark Schultz
VP/CFO
GENESIS FLIGHT ACADEMY, LLC
Sublessee
By: ___________________________________
Kyle T. Keeling
President
115A
112A 114A
11
3
A
11
1
A
116A
122A
120A
124A
129A 131A
132A 130A
Downstairs
Parking Lot
Hangar
108B
107B
110B
127B
112B
113B
114B
116B 118B
115B 117B 111B
137B
128B 129B 130B 132B
138B
Lease Property Retained by ASM
Add-On 2, Not Part of Sublease
ASM-Owned Property (Not Leased), Adjoins Here
Hangar
Upstairs
City of Georgetown, Texas
SUBJECT:
Discussion and possible recommendation on Fuel Rates and Fuel Discount Policy at the
Georgetown Municipal Airport – Curtis Benkendorfer, Acting Airport Manager and Edward G.
Polasek, AICP, Transportation Services Director
ITEM SUMMARY:
The Georgetown Municipal Airport operates from the Airport Fund to provide maintenance and
operations as well as match to TxDOT and FAA grants. The Airport fund has two sources of
revenue --fuel sales and lease payments. Fuel sales fall into two categories wholesale fuel
(generally jet fuel) to Flight Based Operators (FBOs)and retail sales of Avgas. The mark-up/profit
on wholesale sales is based on a rate agreed to in operation/lease agreements with FBOs. The
mark-up/profit on Avgas is currently $0.775 per gallon. This is based on a CPI adjustment in 2010.
When the CPI was adopted in 2010, there was not any approval for a discount or pre-pay discount
for fuel sales. Having researched the discount policies implemented in 1994 and 2001 (attached),
staff has been advised that the discount policies were never approved by City Council, who set
rates and fees through specific actions or the budgetary process.
Staff requested the discount policy be discontinued earlier this year. When it was discovered that
the fuel discounts were still in place in early July, the Airport Clerk was directed to put a stop to
them on July 21, 2014 until we could discuss a policy with the Transportation Advisory Board and
City Council.
SPECIAL CONSIDERATIONS:
The CPI adjustment to fuel started in 2005, when the mark-up gross margin was moved from
$0.55/gal to $0.7125/gal, adjustments were made in made in 2008 to $0.76 and again in 2010 to
$0.775. According to the adopted 2010 policy were to be adjusted every two years thereafter.
Finance and Transportation staff are working on the CPI adjustment that should be implemented in
2014, after having missed in the 2012 deadline.
STAFF RECOMMENDAION:
This is the first of what is expected to be several discussions on the fuel discount and markup fuel
margin. Staff is introducing the item for discussion and direction at this time.
FINANCIAL IMPACT:
An average of $1,967.04 per month was the calculated loss of revenue while the discount policies
were in place if the airport would have sold the same amount of fuel. Finance staff are working on
the projections of loss of revenue if fuel sales decline with the removal of the discounts.
SUBMITTED BY:
Edward G. Polasek, AICP
ATTACHMENTS:
Description Type
1994 and 2001 Fuel Discount Policies Backup Material
Airport Fuel and Po-Key Discount Analysis Backup Material
Airport Fund and Budget Projection 2014/15 Budget Backup Material
City of Georgetown, Texas
SUBJECT:
Consideration and possible recommendation concerning the transportation elements of the
Hillwood Wolf Ranch Development. Edward G. Polasek, ACIP, Transportation Services Director;
Bridget Chapman, City Attorney
ITEM SUMMARY:
This presentation will provide an overview of the transportation elements of the Hillwood Wolf
Ranch Development.
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
Bridget Chapman (jk)
ATTACHMENTS:
Description Type
Presentation Presentation
Project Overview
Wolf Ranch Development
Transportation Elements
City of Georgetown
Subject Property
755 acres in the ETJ along the western
edge of Wolf Ranch Parkway to HWY 29
and west of Wolf Ranch Shopping Center
along HWY 29 past the proposed
intersection of future SW Bypass
City of Georgetown
City of Georgetown
Proposed Development
Current:
1688 Single Family Homes
388 Multifamily Units
336 Age Targeted/Lifestyle Units
20 acres of commercial
Future:
Wolf Lakes Tract – 110 acres of mixed-use commercial
City of Georgetown
City of Georgetown
Public Infrastructure - Transportation
Hillwood will
•Submit an approved TIA before approval of first preliminary plat
•Comply with TIA Findings
•Construct On-Site Road Improvements
includes necessary connections
bridge over San Gabriel - middle fork (Phase II)
City of Georgetown
City of Georgetown
Public Infrastructure - Transportation
Segment A - Wolf Ranch Parkway
(adjacent to Property north of HWY 29)
•Hillwood will construct turn lanes and other intersection related improvements at
the entrances to the Property as recommended by the TIA and identified on
final plats
•Hillwood will install/maintain all landscaping in the right-of-way along the west
side of Wolf Ranch Parkway, north of HWY 29 and adjacent to the Property
•Hillwood will install conduit for street lighting
•City may install/maintain standard City street lights and related improvements
City of Georgetown
Public Infrastructure - Transportation
Segment B - Wolf Ranch Parkway
(south of HWY 29 between HWY 29 and DB Wood)
•Hillwood will construct a segment of Wolf Ranch Parkway
collector road
only two lanes constructed unless the TIA provides otherwise
•Turn lanes and street lighting will be permitted in the median
•Hillwood will install/maintain all landscaping in the right-of-way along both
sides of Wolf Ranch Parkway and adjacent to the Property
City of Georgetown
City of Georgetown
Public Infrastructure - Transportation
Segment C – Wolf Ranch Parkway
(south of HWY 29 between DB Wood and SW Bypass right-of-way)
•City will construct two lanes when the City constructs the SW Bypass
section that crosses the San Gabriel River
•City will construct the remaining two lanes when recommended by the TIA
•Turn lanes and street lighting will be permitted in the median
•Hillwood will install/maintain all landscaping in the right-of-way along both
sides and within the median of Wolf Ranch Parkway south of HWY 29,
between HWY 29 and the SW Bypass right-of-way and adjacent to the
Property
City of Georgetown
City of Georgetown
City of Georgetown
Public Infrastructure - Transportation
Segment D – “Jug Handle”
(DB Wood south of HWY 29 adjacent to Property from Wolf Ranch Parkway
north)
•City will construct two lanes when the City constructs the SW Bypass section
that crosses the San Gabriel River
•City will construct the remaining two lanes when recommended by the TIA
•Turn lanes will be permitted in the median
•Construction will not be completed earlier than 48 months
•Hillwood will install/maintain all landscaping in the right-of-way along both
sides and within the median of DB Wood south of HWY 29 and adjacent to
the Property from Wolf Ranch Parkway north
City of Georgetown
QUESTIONS?
City of Georgetown
City of Georgetown, Texas
SUBJECT:
Executive Session:
In compliance with the Open Meetings Act, Chapter 551. Government Code, Vernon's Texas
Codes, Annotated, The items listed below will be discussed in closed session and are subjected to
action in regular session.
Section 551.071 Consultation with Attorney
- Airport/Aero Centex - Bridget Chapman, City Attorney
Section 551.072 Deliberation Regarding Real Property
- Deliberation concerning the proposed purchase of real property in connection with
the Smith Branch Drainage Buy-Out Project. – Wesley Wright, Systems Engineering
Director and Terri Calhoun, Real Estate Services Coordinator
ITEM SUMMARY:
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
Jana Kern
City of Georgetown, Texas
SUBJECT:
Action from Executive Session
ITEM SUMMARY:
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
jana kern