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Agenda_GTAB_09.10.2021
Notice of Meeting for the Georgetown Transportation Adv isory B oard of the City of Georgetown September 10, 2021 at 10:00 AM at Georgetown P ublic L ibrary - F riends Room - 402 W 8th St, Georgetown, T X 78626 T he C ity of G eorgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require as s is tance in partic ipating at a public meeting due to a disability, as defined under the ADA, reas onable as s is tance, adaptations , or ac commodations will be provided upon request. P leas e c ontact the C ity S ec retary's O ffic e, at leas t three (3) days prior to the sc heduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626 for additional information; T T Y users route through R elay Texas at 711. Regular Session (T his R egular S es s ion may, at any time, be rec es s ed to c onvene an Exec utive S es s ion for any purpose authorized by the O pen Meetings Act, Texas G overnment C ode 551.) A P ublic Wishing to Address the Board O n a subject that is posted on this agenda, please fill out a speaker regis tration form whic h can be found on the table at the entrance to the Board Meeting. C learly print your name and the letter of the item on whic h you wis h to s peak and pres ent it to the S taff Liais on, prior to the start of the meeting. You will be called forward to s peak when the Board c onsiders that item. O nly persons who have delivered the speaker form prior to the meeting being called to order may speak. O n a subject not posted on the agenda: P ers ons may add an item to a future R egular sc heduled Board agenda by filing a written reques t with the S taff Liaison no later than one week prior to the Board meeting. T he request mus t inc lude the speaker’s name and the spec ific topic to be addres s ed with sufficient information to inform the board and the public. Only those persons who have submitted a timely request will be allowed to speak. P lease s end comments to G TAB Board Liais on, Danielle Dutra at danielle.dutra@georgetown.org. B C all to O rder - Board C hair C Introduc tion of Visitors - Board C hair D Airport Monthly R eport – Eric Johns on, P ublic Works Direc tor E S eptember 2021 G TAB Updates - Wes ley Wright, P.E., S ys tems Engineering Director / C hris P ous s on, C I P Manager. F Augus t 2021 F inanc ial O verview of Airport F und-Nathan P arras, As s is tant F inance Director L egislativ e Regular Agenda G C ons ideration and possible action to approve the August 13, 2021 minutes of the G eorgetown Trans portation Advis ory Board. -- Danielle Dutra, Board Liais on H C ons ideration and p o s s ib le recommend ation to ap p ro ve an Agreement with D.I.J . Construction of Bertram, Texas for an annual S treet S triping c ontract, in an amo unt not to exceed $180,264.00 – Eric Johnson, P ublic Works Director and Molly R itter, P ublic Works O perations Manager. Page 1 of 101 I C ons ideration and possible recommendation to approve the Texas Department of Transportation Grant for Routine Airport Maintenance -Eric Johnson, P ublic Works Director Adjournment Ce rtificate of Posting I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of Meeting was posted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a plac e readily acc es s ible to the general public as required by law, on the _____ day of _________________, 2021, at __________, and remained s o posted for at leas t 72 c ontinuous hours prec eding the s cheduled time of said meeting. __________________________________ R obyn Dens more, C ity S ec retary Page 2 of 101 City of Georgetown, Texas Transportation Advisory Board September 10, 2021 S UB J E C T: Airport Monthly R eport – Eric Johnson, P ublic Works Director IT E M S UMMARY: Airport R eports: o Taxiway Edge Lighting o Maintenance Building o O perations R eport o F uel S ales R eport o Hangar / Tie-Down Lease R eport o F Y 2021 Ac complishments and P rojec ts o Avgas F uel P ric e C omparison o Jet A F uel P rice C omparis on F IN AN C IAL IMPAC T: None S UB MIT T E D B Y: Debbie Jolly, Airport Bus iness C oordinator AT TAC H ME N T S: Description Type Airport Cover Sheet Cover Memo Taxiway Edge Lighting Backup Material Maintenance Building Backup Material Operations Report Backup Material Fuel Sales Report Backup Material Hangar Tie-Down Report Backup Material FY 2021 Projects and Accomplishments Backup Material Avgas Fuel Price Comparison Backup Material Jet A Fuel Price Comparis on Backup Material Page 3 of 101 GTAB Meeting Date: September 10, 2021 Item No. AGENDA ITEM COVER SHEET _____________________________________________________________________________________________________________________ SUBJECT: Airport Monthly Report – Eric Johnson, Public Works Director ____________________________________________________________________________________________________________________ ITEM SUMMARY: Airport Reports: o Taxiway Edge Lighting o Maintenance Building o Operations Report o Fuel Sales Report o Hangar / Tie-Down Lease Report o FY 2021 Accomplishments and Projects o Avgas Fuel Price Comparison o Jet A Fuel Price Comparison STAFF RECOMMENDATION: None FINANCIAL IMPACT: None COMMENTS: None ATTACHMENTS: Submitted By: Debbie Jolly, Airport Business Coordinator Airport Manager Eric Johnson Public Works Director Page 4 of 101 Airport Improvements Project No. 1914GRGTN August 2021 Project Description FY2018 project: Taxiway Edge Lighting Project Purpose Design and Install Taxiway Edge Lighting Project Project Estimate $1,287,562 Project Bid (F&W) $985,150 City Share $98,515 Project Engineer Garver Engineering Feb 2014 – GTAB consideration of project 1314GRGTN Preliminary Design for FY2014 project: Airfield Electrical Improvements. Aug 8, 2018 Georgetown Municipal Airport requests to use Garver as project engineer in letter to TxDOT. May 29, 2019 TxDOT advises Garver that they can proceed with the Final Design for Project 1914GRGTN May 29, 2019 Pre Design/Design meeting at Georgetown Municipal Airport Conference room with Airport Manager, TxDOT, and Garver to go over timeline for design and contract documents. June 14, 2019 GTAB consideration of project 1914GRGTN Taxiway Lighting Project. June 25, 2019 City Council approved project July 9, 2019 Meeting with TxDOT, Engineer Bid Estimate was $2,862,980.00 which is $1,575,418.00 over the CIP Budgeted amount. July 16, 2019 Meeting with TxDOT and Garver to discuss options for reducing cost. Page 5 of 101 July 30, 2019 Meeting with TxDOT and Garver to discuss proposal that will be submitted for final design. August 4 & 11, 2019 TxDOT will place ads in local newspapers for bids. August 30, 2019 Bid Opening at TxDOT, 4 companies submitted bids. The engineer of record, GarverUSA, is currently reviewing the bid documents for completeness and correctness. September 2019 There were 4 bids, one of which came in significantly under budget for the Base Bid. Garver Engineer was working with TxDOT to see if there was a possibility of pulling the PAPI lights for RWY 11/29 out of the additive alternate while staying under budget. TxDOT refused. Engineer is working on final work in conjunction with TxDOT. October 29, 2019 TELCON 10/31/19 with Garver, F&W. TxDOT and Airport. Contract will be fully executed 11/1/19 between TxDOT and F&W for the Taxiway Lighting Project (1914GEORG). There will be walk through 11/13/19 with all parties to get an eyes-on look and discuss phasing ideas. November 12, 2019 Executed contract between TxDOT and F&W Electrical. November 13, 2019 Notice to Proceed given to GarverUSA for construction phase. November 13, 2019 Notice to Procure given to F&W to start gathering necessary parts and tools. December 16, 2019 F&W Started to preposition equipment and materials. January 6, 2020 F&W Started construction. Working from North to South. February 25, 2020 Work on Twy A btwn the threshold RWY 18 and TWY J is complete along the west side. Complete to TWY E on the east side. Work complete TWY L from TWY G to threshold RWY 36. March 6, 2020 Work on TWY L south of RWY 11/29 complete except marking signs. Work is progressing on TWY F between TWY L and TWY A and should be complete by March 9, 2020. Anticipated work on TWY A and the west side of Terminal Ramp to begin March 6, 2020. May 2020 Work was stopped due to supply system hold up: Sign faces and ALCMS hardware/software. July/August 2020 Sign faces arrived at F&W. ALCMS will be upgraded on August 11 remotely and via local hands-on with F&W Techs. Final punch-list items will be completed by F&W in this time period. Areas left to complete: 1. All dirt work to include topsoil, grass seeding and gravel/rock removal. 2. Missing sign faces Project timeline overruns This has been asked of TxDOT. TxDOT would be the agency that processes the penalties against F&W, who then could process penalties against any of the sub- contractors. Page 6 of 101 September/October 2020 F&W working on final dirt work, filling in low spots with clean fill and establishing correct grade around light/sing bases. Seeding all dirt with clean field grass seed. October 23 GarverUSA hosted a “Lessons Learned” meeting with TxDOT, Garver, Airport Staff, and City Representative. October 30 GarverUSA sent email to F&W concerning final wrap up of the punch list items. December 30 As of this date F&W has not come back to complete the punch list items. TxDOT and GarverUSA are working with F&W to complete project. January 25 F&W is working to get last punchlist items completed, they are running into staffing issues as COVID-19 is affecting the personnel available to send. February 28 F&W is working to complete warranty repairs and punchlist items. Completion dates have been pushed back due to COVID impact, weather impacts and crew availability. March 23 Project accepted and now at TxDOT for final approval/release of funds. Questions about penalty clause and any rebates will be reviewed with TxDOT/GarverUSA June 28 Waiting on TxDOT for completion/wrap up of project. Projected timeline • Construction phase – January - March • Closeout Phase - 68 days post construction o Significant Completion Date is March 14, 2020 • At last count there were 9 weather days accrued Page 7 of 101 1 MEMORANDUM TO: Georgetown Transportation Advisory Board Members FROM: Eric Johnson, Public Works Director SUBJECT: Airport Maintenance Building DATE: August 31, 2021 The purpose of this memo is to provide GTAB with updates for the Airport Maintenance Facility Building at the Georgetown Municipal Airport. 1. History a. Airport requested and was granted a $700,000 bond in 2019. This was to design and build a new Maintenance Facility that would be able to accommodate all of the maintenance equipment that is currently housed in two storage hangars and in an old, dilapidated hangar. b. The building would have an interior bay for vehicle storage, a tool crib for secure storage of all tools, and supply storage for all the supplies used on the airport. There would also be an outdoor covered wash bay so that equipment could be kept clean and reduce wear and tear. c. An RFP was released in early 2021, with GarverUSA being selected as the design contractor. d. After Design is completed, another RFP will be released for a construction contractor to complete the construction of the building. 2. Current Status a. City Facilities Manager, City Attorney, and GarverUSA are working through the contract, ironing out all details. b. Site has been selected for the new building. This site will be located at the end of Wright Brothers Drive in the woods to the east of Carol’s Corner. This area is not an aeronautical use area and allows easy access to the airport environment. c. As of 6/28/2021 there is no update to the previous information. Page 8 of 101 Georgetown Municipal Airport Contract Tower Program Update Operations for Month of August 2021 YEAR TO DATE YEAR TO DATE 2020 2021 COUNT %2020 2021 COUNT % IFR 849 932 83 9%9191 10248 1057 10.3% VFR 5060 4391 -669 -15%42484 41953 -531 -1.3% LOCAL 8048 6102 -1946 -32%62229 55213 -7016 -12.7% TOTALS 13957 11425 -2532 -22.2%113904 107414 -6490 -6.0% KGTU OPERATIONS FOR THE MONTH OF AUGUST TAKEOFF/L ANDING MONTHLY NUMBERS PREVIOUS/CURRENT YR PREVIOUS/CURRENT YR *This does not include flyover operations (i.e. handoffs from ABIA approach/departure control to KGTU tower then onto the next ATC). Page 9 of 101 Georgetown Municipal Airport Fuel Sales Update For Month of August 2021 YEAR TO DATE YEAR TO DATE 2020 2021 2020 2021 GALLONS % AVGAS 41,488 37,634 361,804 349,558 (12,246)-3.4% JET A 38,372 45,797 352,375 478,238 125,863 26.3% TOTALS 79,860 83,431 714,179 827,796 113,617 13.7% FUEL REPORT FOR MONTH OF AUGUST GALLONS SOLD FOR MONTH CHANGE PREVIOUS/CURRENT YRTYPE OF FUEL Page 10 of 101 Airport Hangar / Tie-Down Lease Update August 2021 Project Description Hangar / Tie-Down Lease Agreements Purpose Occupancy Rates Unit Stats Total T-Hangars – 130 • 126 Occupied • 3 Vacant • 1 Vacant – Maintenance working on electric door Anticipated Time on Waitlist for most recent listee • 6+ years • 356 persons on T-Hangar wait list Total Storage Units – 16 • 15 Occupied • 1 Vacant Total Tie-Downs – 44 Monthly, 8 for Overnight/Transient Parking • 41 Monthly Occupied • 2 Monthly Vacant – Grass location • 1 as last resort due to location • 37 persons on Tie-Down wait list T-Hangars Storage Hangars Tie-Downs Total Total 130 16 44 190 Occupied 126 15 41 182 95.79%Percentage Occupied Page 11 of 101 GTU Airport FY 2021 In-Work Projects Develop Airport Preventative Maintenance Program. Ongoing. Upgrade to bi-fold door drive motors in Hangars BB & CC. In progress. Install roller poppers in Hangar I. In progress – ½ complete. Convert lights in Hangars E, F, and G to LED. In progress. Cattle guard installation at north gate. Obtained bids. Waiting on requisition approval. Clear trees and brush in Site 6 area (for Tower visibility from Genesis and wildlife management). Obtaining bids. ITB for new fuel contract. Scoring complete. Waiting on results. RFP for Market Rate Analysis and Lease Term Length Study. Working with purchasing to initiate the process. Virtower, LLC Aircraft monitoring system. Working through IT process to purchase device. Will allow for real time operational counts as well as Based Aircraft Inventory, and Noise Mitigation tools. Maintenance Building. Facilities is leading this project, currently they are working with legal and the consultant, GarverUSA, to develop a contract. Building will be designed by GarverUSA and then will be put out for ITB/RFP/RFQ for construction. $750,000 budget, $700,000 of which is bond funded. Planned Projects Obtaining Pesticide Application License to allow for airport staff to spray state regulated chemicals. Install chain link fence around Tower. Update tower communications equipment. Replace HVAC unit in CTA sheet metal shop. Spray seal asphalt pavement at north side of AeroJet Center hangar. Spray seal asphalt pavement at Hangars H, I, and J. Page 12 of 101 Install cattle guard at south gate. Install decorative rock around AST and oil recovery tank fences. Replace window shades in Tower Cab. Install Tower alarm when ATC voice recorder is inoperable. Accomplishments Tower CAB computer monitor replacement Fuel System Maintenance Contract Work with outside Attorney for FAA Part 13 response Page 13 of 101 Page 14 of 101 Page 15 of 101 Page 16 of 101 Page 17 of 101 City of Georgetown, Texas Transportation Advisory Board September 10, 2021 S UB J E C T: S eptember 2021 G TAB Updates - Wesley Wright, P.E., S ystems Engineering Direc tor / C hris P ousson, C I P Manager. IT E M S UMMARY: September 2021 GTAB Updates Cover S heet F M 971 - Realignment at Austin Avenue: T xDO T bid June of 2021 Low bid by C HAS C O c onstruc tion, contrac ts exec uted. C onstruc tion to begin 9-7-21 Northwest Blvd: · S ubstantial c ompletion and ribbon c utting to open road 8-27-21 · P unchlis t items being addressed for final c ompletion by the end of S eptember D B Woods P roject design to utilize exis ting R O W, Des ign is underway with typic al sec tions c urrently under review along with bridge options. Meeting held with DB Wood residents 7-29 to talk with them about their concerns . New s ection pushed out to residents S outhwestern Blvd: P reliminary alignment revised. P erforming Hydrologic and Hydraulic c alculations . R O W needs forwarded to Travis. S E Inner Loop: S ubgrade c omplete final s ection and final culvert work 90%, bas e c ourse install for final s ection underway, final paving to be ins talled this month. 2020 Curb and Gutter C ontractor has plac ed notific ations on residents’ doors . C urb work is 90% complete on Meadowbrook. As phalt repairs need to be made. Rock S idewalk / F Y20 Downtown AD A sidewalk Improvements C ontractor has c ompleted work on R oc k S t between 8th and 9th. T hey are c urrently working on R ock S t between 7th and 8th S t. C urb and sidewalk are in on 7th S t in front of G eorgetown Title. P aving set for the week of 7/26. 2021 Signal Improvements S hell R d @ Verde Vista and Williams @ Es trella C ros s ing were bid July 22 with Aus tin traffic S ignal as the low bid and recommended for award. C ontrac ts being executed, work to begin April or May upon Page 18 of 101 receipt of poles . 2021 Intersection Pedestrian Safety Enhancements Des ign and survey underway for rec tangular rapid flas h beacons (R R F B) at the following locations. C ool S prings Way @ C owan C reek Amenity C enter, 5th S treet @ Austin Ave., 8 th S treet @ Library (new parking lot) and Industrial Ave @ G MC remote parking lot. 100% plans reviewed. Bids opened on July 12th. Austin Traffic S ignal sole bidder for the projec t. Unit prices s imilar to previously bid project. S H 29 Access Improvements – traffic signal Ins tallation of light is complete and open to traffic at new signal. 2021 High Performance Pavement S eal P roject #1 G TAB Board and C ouncil approved award in May 2021. C ontrac ts s igned and ac cepted. C holla plans to s tart projec t week of S eptember 13th. S hould have a s chedule and map phas ing by end of this week or early next week. 2021 High Performance Pavement S eal P roject #2 Andale C onstruc tion c ontract was approved by G TAB Board and C ity C ouncil in May 2021. Areas inc luded in the projec t are Berry C reek, Q uail Valley, P leas ant Valley and G atlin C reek neighborhoods. Andale plans to s tart week of S eptember 7-8th. S hould have a sc hedule this week. 2021 HIP R project Area off Williams Dr./ HI P R at approx. 85% expected to finis h this northern s egment the first week of S eptember. Downtown area to begin milling next week F IN AN C IAL IMPAC T: N/A S UB MIT T E D B Y: C hris P ousson AT TAC H ME N T S: Description Type September 2021 GTAB Updates Pres entation Page 19 of 101 September 2021 GTAB Updates Cover Sheet FM 971 - Realignment at Austin Avenue: TxDOT bid June of 2021 Low bid by CHASCO construction, contracts executed. Construction to begin 9-7-21 Northwest Blvd: • Substantial completion and ribbon cutting to open road 8-27-21 • Punchlist items being addressed for final completion by the end of September DB Woods Project design to utilize existing ROW, Design is underway with typical sections currently under review along with bridge options. Meeting held with DB Wood residents 7-29 to talk with them about their concerns. New section pushed out to residents Southwestern Blvd: • Preliminary alignment revised. • Performing Hydrologic and Hydraulic calculations. • ROW needs forwarded to Travis. SE Inner Loop: Subgrade complete final section and final culvert work 90%, base course install for final section underway, final paving to be installed this month. 2020 Curb and Gutter Contractor has placed notifications on residents’ doors. Curb work is 90% complete on Meadowbrook. Asphalt repairs need to be made. Rock Sidewalk / FY20 Downtown ADA sidewalk Improvements Contractor has completed work on Rock St between 8th and 9th. They are currently working on Rock St between 7th and 8th St. Curb and sidewalk are in on 7th St in front of Georgetown Title. Paving set for the week of 7/26. 2021 Signal Improvements Shell Rd @ Verde Vista and Williams @ Estrella Crossing were bid July 22 with Austin traffic Signal as the low bid and recommended for award. Contracts being executed, work to begin April or May upon receipt of poles. 2021 Intersection Pedestrian Safety Enhancements Design and survey underway for rectangular rapid flash beacons (RRFB) at the following locations. Cool Springs Way @ Cowan Creek Amenity Center, 5th Street @ Austin Ave., 8th Street @ Library (new parking lot) and Industrial Ave @ GMC remote parking lot. 100% plans reviewed. Bids opened on July 12th. Austin Traffic Signal sole bidder for the project. Unit prices similar to previously bid project. GTAB and Council Approved, Contracts routed for signatures. Page 20 of 101 SH 29 Access Improvements – traffic signal Installation of light is complete and open to traffic at new signal. 2021 High Performance Pavement Seal Project #1 GTAB Board and Council approved award in May 2021. Contracts signed and accepted. Cholla plans to start project week of September 13th. Should have a schedule and map phasing by end of this week or early next week. 2021 High Performance Pavement Seal Project #2 Andale Construction contract was approved by GTAB Board and City Council in May 2021. Areas included in the project are Berry Creek, Quail Valley, Pleasant Valley and Gatlin Creek neighborhoods. Andale plans to start week of September 7-8th. Should have a schedule this week. 2021 HIPR project Area off Williams Dr./ HIPR at approx. 85% expected to finish this northern segment the first week of September. Downtown area to begin milling next week Page 21 of 101 FM 971 at Austin Avenue Realignment Intersection Improvements Project No. 1BZ TIP No. AG September 2021 Project Description Design and preparation of final plans, specifications and estimates (PS&E) for the widening and realignment of FM 971 at Austin Avenue, eastward to Gann Street. Purpose To provide a new alignment consistent with the alignment of the proposed Northwest Boulevard Bridge over IH 35; to allow a feasible, alternate route from the west side of I 35 to Austin Avenue, to Georgetown High School, to San Gabriel Park and a more direct route to SH 130. Project Managers Joel Weaver Engineer Klotz Associates, Inc. Element Status / Issues Design TxDOT bid June of 2021 Low bid by CHASCO construction, contracts finalized, work to begin September 7th Environmental/ Archeological Complete Rights of Way Final parcel preparing for closing Utility Relocations TBD Construction Utility relocation in the park complete Other Issues AFA with TxDOT complete. Page 22 of 101 Northwest Boulevard (Fontana Drive to Austin Avenue) Project No. 5QX TIP No. AF September 2021 Project Description Construction of overpass and surface roads to connect Northwest Boulevard with Austin Avenue and FM 971. Purpose This project will relieve congestion at the Austin Avenue/Williams Drive intersection and provide a more direct access from the west side of IH 35 corridor to Georgetown High School and SH 130 via FM 971. Project Manager Joel Weaver and Wesley Wright, P.E. Engineer Klotz Associates Element Status / Issues Design Design Complete Environmental/ Archeological Complete Rights of Way ROW Documents are being finalized. All offers have been made. 8 Parcels required. 5 acquired, 1 in closing, 2 in condemnation. Utility Relocations TBD Construction • Substantial completion and ribbon cutting to open road 8-27-21 • Punchlist items being addressed for final completion by the end of September Other Issues Page 23 of 101 D B Wood Widening Project No. PRJ000188 TIP No. September 2021 Project Description D.B . Wood (SH 29 to Oak Ridge) ,Roadway improvements on DB Wood from SH29 to Oak Ridge Drive. Expanding Roadway from 2 lanes to 5 lanes (4 travel lanes w/turn lanes). Purpose To manage current and future traffic flow Project Manager Joel Weaver Engineer Kimely-Horn and Associates. Inc. Element Status / Issues Design Design is underway with typical sections currently under review along with bridge options. Meeting held with DB Wood residents 7-29 to talk with them about their concerns. New section pushed out to community Surveying Survey is underway Environmental/ Archeological Underway Rights of Way Project design to utilize existing ROW Utility Relocations TBD Construction N/A Other Issues None Page 24 of 101 Widening of: SE Inner Loop - FM 1460 to Austin Avenue Roadway & Southwestern Boulevard – Raintree Drive to SE Inner Loop Roadway September 2021 Project Description FM 1460 to Austin Avenue Roadway Widening Project & Southwestern Boulevard – Raintree Drive to SE Inner Loop Roadway Widening Project (See Attached Exhibit C). The professional services will consist of providing final roadway, drainage, water, wastewater, incidental designs, as well as, utility coordination, ROW support, environmental phase I investigations, archeological investigations, geotechnical investigations, ROW & Temporary Construction Easement (TCE) metes and bounds documents, bidding documents, bidding services, and construction administration services. Project Managers Joel Weaver and Wesley Wright, P.E. Engineer KPA & Associates Element Status / Issues Design Southwestern: • Preliminary alignment revised • Performing Hydrologic and Hydraulic calculations • ROW needs forwarded to Travis Environmental/ Archeological Efforts to begin April 2019 and any issues are expected to be identified in the coming month. Rights of Way ROW needs on Southwestern to be determined Total Parcels: 0 Possession: 0 Pending: 0 Utility Relocations To be determined Construction SE Inner Loop: Subgrade complete final section and final culvert work 90%, base course install for final section underway, final paving to be installed this month. Other Issues None. Page 25 of 101 2020 Curb and Gutter Project No. PRJ000024 TIP No. None Updated - September 2021 Project Description Design and preparation of final plans, specifications and estimates (PS&E) and construction administration for curb and gutter replacements on Meadowbrook Drive, Oakland Drive and Ridge Oak Drive. Purpose This project consists of removing and replacing old curb and gutter that do not properly drain storm water and prematurely damage streets. Project Managers Chris Pousson / Chris Logan Engineer Contractor KPA Yoko Excavating Element Status / Issues Design Design is complete. Environmental/ Archeological N/A Rights of Way N/A Utility Relocations None Bid Phase Project is advertised. Bid Opening held on December 15th, 2020. Yoko Excavating LLC low qualified bidder. GTAB approved award on February 12th,, Council approved award on February 23rd. Construction Work on Meadowbrook is complete minus some punchlist items. Curb is half complete on Oakland Dr. Ridge Oak to start in 2nd week of September. Other Issues Page 26 of 101 Citywide Sidewalk Improvements Project Rock Sidewalk / FY 20 Downtown ADA Improvements Project No. PRJ000138 TIP No. None Updated - September 2021 Project Description The proposed project consists of the rehabilitation and installation of pedestrian facilities along several streets on Rock Street between 8th and 7th and Downtown ADA Sidewalk Improvements. Various methods of rehabilitating existing non- compliant sidewalks will be considered. This project requires coordination with TCEQ and TDLR and all proposed pedestrian elements will be ADA compliant with the Texas Accessibility Standards (TAS). Purpose To provide ADA/TDLR compliant sidewalks and ramps identified in the 2015 Sidewalk Master Plan. Project Managers Chris Pousson Engineer Contractor KPA TBD Element Status / Issues Design Finalizing design with Facilities and Park departments. Submitting TCEQ WPAP Exception. Environmental/ Archeological TBD Rights of Way / Easements Will require a couple Temporary Construction easement. TCO has been acquired by Georgetown Title Company. Utility Relocations TBD Construction Three corners at Rock and 7th are complete. Working mid block on Rock and are aiming to complete the crosswalks at that intersection by the end of September. They plan on moving over to 7th and Austin after Poppy is over. Other Issues Page 27 of 101 Signal Improvements – Various Locations Project No. PRJ000214 TIP No. None September 2021 Project Description Design and preparation of Plans, Specifications, Estimate, Bidding Documents, and construction phase services for the construction of signal improvements for the intersections of Williams Drive & Estrella Crossing, Shell Road & Verde Vista and SE Inner Loop & Rockride Lane. Purpose To better manage traffic movements at the intersection. Project Manager Joel Weaver Engineer KPA Element Status / Issues Design Shell Rd @ Verde Vista and Williams @ Estrella Crossing were bid July 22 with Austin traffic Signal as the low bid and recommended for award. Contracts being executed, work to begin April or May upon receipt of poles. Surveying Completed Environmental/ Archeological TBD Rights of Way TBD Utility Relocations TBD Construction Rock Ride and SE Innerloop contract awarded. Traffic Signal poles and mast arms are on delivery. Contractor EARTC Other Issues None Page 28 of 101 2021 Intersection Pedestrian Safety Enhancements Project No. PRJ000215 TIP No. None Updated - September 2021 Project Description Design and preparation of Plans, Specifications, Estimate, Bidding Documents and construction phase services for the construction of intersection pedestrian safety enhancements at the intersections of Cool Springs Way @ Cowan Creek Amenity Center, 5th Street @ Austin Ave, 7th Street @ Library (new parking lot) and Industrial Ave @ GMC remote parking lot. Purpose To enhance pedestrian safety at intersections with push button activated rapid flashing beacons to alert drivers of pedestrian presence. Project Manager Joel Weaver Engineer KPA Element Status / Issues Design 100% plans reviewed. Bids opened July 12th, Austin Traffic Signal was sole bidder. GTAB and Council approved contract award to ATS. Contracts being routed for signatures. Surveying Completed Environmental/ Archeological TBD Rights of Way TBD Utility Relocations TBD Construction TBD Other Issues None Page 29 of 101 2021 Street Maintenance Project No. PRJ000211 / PRJ000212 TIP No. None Updated - September 2021 Project Description Purpose 2021 CIP Maintenance project consist of furnishing and installing approximately 230,000 square yards of high performance pavement seal (PMM) and approximately 190,000 square yards of high performance pavement seal (HA5) traffic control, and miscellaneous striping in Sun City, Berry Creek, Gatlin Creek, Reata Trails, Quail Valley and Pleasant valley neighborhoods. To provide protection and maintain an overall pavement condition index of 85% Project Manager Daniel Havins Engineer/Engineers KPA, LP Task Status / Issues High performance pavement seal Package #1 (PMM) GTAB Board and Council approved award in May 2021. Contracts signed and accepted. Schedules being developed. Tentative to start September 17th High performance pavement seal Package #2 (HA5) Andale Construction contract was approved by GTAB Board and City Council in May 2021. Areas included in the project are Berry Creek, Quail Valley, Pleasant Valley and Gatlin Creek neighborhoods. Tentative start date is September 10th. Page 30 of 101 Page 31 of 101 Page 32 of 101 Page 33 of 101 Page 34 of 101 Project: 2021 Street Maintenance Hot In Place Recycling (HIPR) Project# PRJ000210 September 2021 Project Description: This project will consist of furnishing an installing approximately 115,000 square yards of hot-in-place asphalt recycling, edge milling, adjustment of water valves and manholes, tree pruning, traffic control and miscellaneous striping. Purpose: The purpose of this project is to maintain high Pavement Condition Indices (PCI) by Hot-In-Place asphalt recycling within the City Street Maintenance Program Project Manager: Joel Weaver Engineer: KPA Contractor: Cutler repaving Phase Start Finish Status / Comments Preliminary Engineering 10/ 2020 1/ 2021 ROW / Easements N/A N/A Bid / Award Bid # Bid 4-22 $1,662,185.20 TBD Total cost / Sq. Yd 2021 $14.45 (2020 $13.88) Construction TBD TBD Area off Williams Dr./ HIPR at aprx 85% expected to finish this northern segment the first week of September. Downtown area to beging milling next week Post Construction Page 35 of 101 Page 36 of 101 Page 37 of 101 City of Georgetown, Texas Transportation Advisory Board September 10, 2021 S UB J E C T: August 2021 F inancial O verview of Airport F und-Nathan P arras , Assistant F inanc e Direc tor IT E M S UMMARY: August 2021 F inancial O verview of Airport F und -Nathan P arras, As s is tant F inance Director F IN AN C IAL IMPAC T: . S UB MIT T E D B Y: Nathan P arras , Assistant F inanc e Direc tor AT TAC H ME N T S: Description Type Financial Report Backup Material Financial Presentation Pres entation Financial Summary Backup Material Page 38 of 101 F GTAB FINANCIAL REPORT AS OF AUGUST 31, 2021 COG - Airport Operations Financial Report Period: Aug-21 Budget Period FY2021 Aug-21 YTD Actuals w/Encumbrances Variance % of Budget Projections % of Projections Beginning Fund Balance 1,463,499 1,463,499 - 100.00%1,463,499 100.00% Operating Revenue 40001:Property Taxes 40,000 - - (40,000) 0.00%57,000 0.00% 42001:Interest Income 3,000 - 3,423 423 114.09%3,129 109.39% 43606:Airport Charges 3,908,500 351,485 3,468,229 (440,271) 88.74%3,754,800 92.37% Operating Revenue Total 3,951,500 351,485 3,471,652 (479,848) 87.86%3,814,930 91.00% Operating Expense Personnel 464,472 38,911 390,083 74,389 83.98%465,860 83.73% Operations 3,559,192 285,968 4,101,466 (542,274) 115.24%3,416,469 120.05% Operating Capital 404,067 - 19,839 384,228 4.91%105,255 18.85% Operating Expense Total 4,427,731 324,879 4,511,387 (83,656) 101.89%3,987,583 113.14% Total Net Operations (476,231) 26,606 (1,039,736) (396,192) 218.33%(172,654) 602.21% Non-Operating Revenue 44001:Grant Revenue - - 156,980 156,980 0.00%157,000 99.99% 45001:Misc Revenue 5,000 - 2,250 (2,750) 45.00%1,000 225.00% 46001:Bond Proceeds 700,000 - 650,000 (50,000) 92.86%650,000 100.00% 46002:Bond Premium - - 64,186 64,186 0.00%64,186 100.00% Non-Operating Revenue Total 705,000 - 873,417 168,417 123.89%872,186 100.14% Non-Operating Expense CIP Expense 750,000 - - 750,000 0.00%750,000 0.00% Debt Service 158,931 25 30,898 128,033 19.44%158,931 19.44% Non-Operating Expense Total 908,931 25 30,898 878,033 3.40%908,931 3.40% Net Non-Operations (203,931) (25) 842,519 1,046,449 -413.14%(36,745) -2292.89% Excess (Deficiency) of Total Revenue over Total Requirements (680,162) 26,581 (197,217) 482,944 -71.00%(209,398) 94.18% Ending Fund Balance 783,337 26,581 1,266,282 482,945 161.65%1,254,101 100.97% Reserves Contingency Reserves 332,917 332,917 100.00%332,917 100.00% Debt Service Reserve 141,478 141,478 100.00%141,478 100.00% Reserves Total 474,395 474,395 100.00%474,395 100.00% Available Fund Balance 308,942 26,581 791,887 482,945 256.32%779,706 101.56% YTD Actuals Budget Vs. Actuals Actuals Vs. Projections Page 39 of 101 Georgetown Transportation Advisory Board FY2021 Financial Summary: August 21Page 40 of 101 FY2021 FINANCIAL SUMMARY: GTAB Airport Revenue •FY2021 Revenue Budget •Revenue Budget Sources •FY2021 Revenue Budget totals $4,656,500 •Operating Revenue •Airport Charges: •Fuel Sales 64%, including Midyear Budget Amendment addition of $500,000 •Hangar Rentals 10% •Facility Leases 5% •Non-Operating Revenue •Bond Proceeds $700,000 1% 0% 82% 0% 17%40001:Property Taxes 42001:Interest Income 43606:Airport Charges 45001:Misc Revenue 46001:Bond Proceeds Page 41 of 101 FY2021 FINANCIAL SUMMARY: GTAB Airport Operating Revenue COG - Airport Operations Financial Report Period: Aug-21 Budget FY2021 Aug-20 Aug-21 Variance % Variance Variance from Budget % of Budget Operating Revenue 40001:Property Taxes 40,000 - - - 0.00%(40,000) 0.00% 42001:Interest Income 3,000 17,795 3,423 (14,372) -80.77%423 114.09% 43606:Airport Charges 3,908,500 2,939,366 3,468,229 528,863 17.99%(440,271) 88.74% Operating Revenue Total 3,951,500 2,957,161 3,471,652 514,491 17.40%(479,848) 87.86% YTD Comparison YTD Budget Comparison Page 42 of 101 FY2021 FINANCIAL SUMMARY: GTAB Airport Operating Revenue •Operating Revenue •Fuel revenue total 75.92% of the operating revenue budget, or $3.0 million. •Amended fuel revenue by $500,000 as part of the mid-year budget amendment •Year -to-date fuel revenue totals $2.555 million, 85.19% of budget •FY2021 year-to-date fuel revenue are 22.19% more than FY2020 year-to-date collections 22.19% 2,555,693 FUEL SALES K 500K 1.0M 1.5M 2.0M 2.5M 01 ) O c t 02 ) N o v 03 ) D e c 04 ) J a n 05 ) F e b 06 ) M a r 07 ) A p r 08 ) M a y 09 ) J u n 10 ) J u l 11 ) A u g FY2020 FY2021 Page 43 of 101 FY2021 FINANCIAL SUMMARY: GTAB Airport Expenses •FY2021 Expense Budget •Expense Budget Sources •FY2021 Expense Budget totals $5,336,662 •Operating Expense •Personnel 9% •Operations 67%, including Midyear Budget Amendment increase of $500,000 •Operating Capital 7% •Non-Operating Expense •CIP Expense 14% •$750,000 Airport Maintenance Facility •Debt Service 3% 9% 65% 7% 16% 3%Personnel Operations Operating Capital CIP Expense Debt Service Page 44 of 101 FY2021 FINANCIAL SUMMARY: GTAB Airport Operating Expenses COG - Airport Operations Financial Report Period: Aug-21 Budget FY2021 YTD Actuals w/Encumbrances : Aug-20 YTD Actuals w/Encumbrances : Aug-21 Variance % Variance Variance from Budget % of Budget Operating Expense Personnel 464,472 410,817 390,083 20,734 -5.05%74,389 83.98% Operations 3,559,192 1,665,899 4,101,466 (2,435,566) 146.20%(542,274) 115.24% Operating Capital 404,067 21,602 19,839 1,763 -8.16%384,228 4.91% Operating Expense Total 4,427,731 2,098,318 4,511,387 (2,413,070) 115.00%(83,656) 101.89% YTD Actuals w/Encumbrances Comparison YTD Budget Comparison Page 45 of 101 FY2021 FINANCIAL SUMMARY: GTAB Airport Operating Expense •Operating Expense –Aviation Fuel •Aviation Fuel expense totals 59% of operating expense, or $2.6 million •Aviation Fuel actuals plus encumbrances total $2.117 million. •Actuals total $1,998,943 •Encumbrances total $118,458 2,117,400 2,555,693 Fuel Sales to Fuel Expenses 150K 301K 451K 583K 713K 958K 1.2M 1.3M 1.6M 1.8M 2.0M2.0M 1.8M 1.7M 1.5M 1.4M 1.2M 965K 808K 559K 347K 118K K 500K 1.0M 1.5M 2.0M 2.5M 01) Oct 02) Nov 03) Dec 04) Jan 05) Feb 06) Mar 07) Apr 08) May 09) Jun 10) Jul 11) Aug Actuals Encumbrances 43606:RC0057 Fuel Sales Page 46 of 101 FY2021 FINANCIAL SUMMARY: GTAB Questions Page 47 of 101 F GTAB MONTHLY REPORT AS OF AUGUST 31, 2021 Operating revenues include fuel sales, leases, and all other revenue. The operating revenue budget totals $3,951,500. This includes recognizing the Midyear Budget Amendment increasing fuel sales by $500,000. Year-to-date operating revenue totals $3,471,652, or 87.86% of the operating revenue budget. Fuel is the largest revenue stream in the fund and represents $3,000,000, or 75.92% of budgeted operating revenues. Through the period, fuel sales total $2,555,693, or 85.19% the fuel budget. Year-to-date fuel sales are up by 22.19% relevant to the same time last fiscal year. Fuel sales are tracked every month by staff and are part of the Airport’s performance metrics. Hangar rental revenues are the second largest stream of revenue for the Airport, representing 12.02% budgeted operating revenues. Year-to-date, hangar revenue totals $429,280 or 90.37% of budget. Occupancy rates continue to be strong. The stated goal per the Airport performance management program is to have occupancy rates over 90%. In fiscal year 2021, the Airport has monthly basis continues to meet this goal. Operating expenses include personnel costs, airport operations, ongoing capital maintenance, and fuel for resale. Airport operating expenses total budget is $4,427,731. Year-to-date personnel expenses total $390,083, or 83.98% of budget. Year to date personnel costs include the addition of 1 full time employee, who was transferred from Customer Care to Airport as part of the Midyear Budget Amendment. The City has experienced 23 of 26 pay periods through this period, or 88.46% of total cycles. Other Airport operational related expenses include internal service and administrative allocation charges, fuel expenses, and various other operating expense. Internal service charges total $277,348, or 83.33% of budget. Administrative allocation totals $118,062, or 91.15% of budget. Fuel expense is the largest expense of the Airport operating budget totaling $2,600,000, or 58.72% of the operating budget. Fuel expense budget was amended in the Midyear Budget Amendment in the amount of $500,000. Year-to-date fuel expense $2,117,400, or 81.44% of budget. Fuel is encumbered at the beginning of the fiscal year and liquidated throughout the year. At the end of this period, there $118,458 of encumbered funds for the remainder of the fiscal year. At the time of this report, the Finance team is actively working with our ERP company to address and liquidate the identified purchase order balance to $0. This will decrease the actual expense in the fund by $1,266,739. Operating capital includes items that are typically routine in nature such as pavement maintenance, hangar maintenance, and wildlife management. The budget for operating capital totals $404,067, or 9.13% of the operating budget. Year-to-date operating capital expenses totals $19,839. 22.19% 2,555,693 FUEL SALES K 500K 1.0M 1.5M 2.0M 2.5M 01 ) O c t 02 ) N o v 03 ) D e c 04 ) J a n 05 ) F e b 06 ) M a r 07 ) A p r 08 ) M a y 09 ) J u n 10 ) J u l 11 ) A u g FY2020 FY2021 2,117,400 2,555,693 Fuel Sales to Fuel Expenses 150K 301K 451K 583K 713K 958K 1.2M 1.3M 1.6M 1.8M 2.0M2.0M 1.8M 1.7M 1.5M 1.4M 1.2M 965K 808K 559K 347K 118K K 500K 1.0M 1.5M 2.0M 2.5M 01) Oct 02) Nov 03) Dec 04) Jan 05) Feb 06) Mar 07) Apr 08) May 09) Jun 10) Jul 11) Aug Actuals Encumbrances 43606:RC0057 Fuel Sales Page 48 of 101 F Non-operating revenues budget includes a total of $705,000 for bond proceeds and miscellaneous revenue for the year. The Airport fund anticipates to issue bond proceeds in the amount of $700,000 for the construction of a new maintenance facility. Non-operating expenses have a total budget of $908,931, year to date spending totals $30,898. The Airport will use $750,000 in CIP expense for the construction of a new maintenance facility. The non-operating budget amount is for the Airport funds debt service payment. The debt service payment is made up of principal reduction, $89,813, and interest expense, $53,618. FY2021 REVENUE PROJECTIONS: Staff will monitor FY2021 projections as the end of the fiscal year approaches. Total operating revenues are projected to end FY2021 at $3,814,930. The largest component of operating revenue is fuel sales revenue, which is projected to end the year at $2,761,200. Through the quarter, actuals make up 91.00% of total operating revenue projections. Total non-operating revenue are projected to end FY2021 at $872,186. Through the quarter, actuals are 100.14% of total non-operating projections. FY2021 EXPENSE PROJECTIONS: Staff will continue to monitor FY2021 actuals to ensure they align with year-end projections. Total operating expenses are projected to end FY2021 at $3,987,583. Through the quarter, actuals are 83.73% of total operating expense projections. Non-operating expenses are projected to end FY2021 at $908,931, year to date actuals are 3.4% of year end projections. The Airport Fund anticipates meeting all the funds below line contingency requirements by the end of FY2021. Contingency requirements include a 90-day operating contingency of $332,917, a debt service reserve totaling $141,478. Page 49 of 101 City of Georgetown, Texas Transportation Advisory Board September 10, 2021 S UB J E C T: C onsideration and pos s ible ac tion to approve the Augus t 13, 2021 minutes of the G eorgetown Transportation Advisory Board. -- Danielle Dutra, Board Liaison IT E M S UMMARY: C onsideration and pos s ible ac tion to approve the August 13, 2021 minutes of the G eorgetown Transportation Advisory Board. F IN AN C IAL IMPAC T: . S UB MIT T E D B Y: Danielle Dutra, Board Liais on AT TAC H ME N T S: Description Type GTAB Minutes 08.13.21 Exhibit Page 50 of 101 Board Members Present: John Hesser, Michael Miles, George (Jerry) McCulley, James Hougnon, Alfred Hajka, Amanda Parr, & Jake French Board Members Absent: Robert Redoutey Staff Present: Eric Johnson, Nathan Parras, Wesley Wright, Cindy Medrano, Sheila Mitchell, Katherine Clayton, & Chris Pousson Others Present: Heather Witte, Ray Bruett, Melva Harbin, Larry Brundige, Ken McHenry, Jonathan Tronson, Derek Mayo, & True Sutton Regular Session A. Call to Order: Meeting called to order by Chair John Hesser at 10:02am Georgetown Transportation Advisory Board may, at any time, recess the Regular Session to Convene an Executive Session at the request of the Chair, a Board Member, The City Manager, Assistant City Manager, General Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. B. Introduction of Visitors: All board members, visitors, and staff were introduced. C. Public Wishing to Address the Board On a subject not posted on the agenda: Persons may add an item to a future Regular scheduled Board agenda by filing a written request with the Staff Liaison no later than one week prior to the Board meeting. The request must include the speaker’s name and the specific topic to be addressed with sufficient information to inform the board and the public. Only those persons who have submitted a timely request will be allowed to speak. For Board Liaison contact information, please logon to http://georgetown.org/boardsandcommissions At the time of this posting, no persons had signed up to address the Board. Minutes of the Meeting of the Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas August 13, 2021 Page 51 of 101 D. August 2021 GTAB Updates – Wesley Wright, P.E., Systems Engineering Director/ Chris Pousson, CIP Manager • Wright provided the board with transportation updates throughout the City of Georgetown. • The board had clarifying questions related to the duration of the projects and the stage of certain projects. Wright clarified duration and stage for the projects the board asked about. • Miles provided the board and staff with concerns on the DB Woods Rd. Project. • Three citizens had public comments and shared concerns on the DB Woods Rd. Project: Heather Witte, Ray Bruett, & Melva Harbin. • Wright provided the board with a summary of past road bonds and the approved projects that came of each that led to the current road projects. • Board asked if city staff would meet with individual property owners. Wright assured that staff will meet with individual property owners on how the project will impact them individually. • Board asked who establishes criteria on speed limit on roads. Wright answered that speed limits are set by council following certain criteria. Wright also stated that speed limits are also set based on speed studies. E. July 2021 Financial Overview of Airport Fund and Budget Report Workshop – Nathan Parras, Assistant Finance Director • Parras provided the board with the July financial overview related to the airport. Including a change in the airport budget. • The board had a clarifying question related to the employee moved from customer care to airport and who they report to. Parras clarified that this employee reports to the airport manager and is located at the airport. • The Chair updated the board on the meeting he had with city staff related to the budget report and on an update that would simplify the monthly report for the board. Page 52 of 101 • The board had a question on a certain amount on a past budget report. Parras clarified that it was an error on the report that has since been corrected. F. July 2021 Airport Monthly Report – Joseph A. Carney C.M., Airport Manager • Johnson provided the board with the monthly airport update for Carney. • Johnson provided the board with an update on the new Public Works Administrative Assistant who will replace the current board liaison at the next meeting. • The board has a question on the square footage of the maintenance building. Staff provided a rough estimate on the square footage based on the project cost. • There were two statements submitted for this item. The statements are attached to the minutes. Legislative Regular Agenda G. Consideration and possible action to approve the July 9, 2021, minutes of the Georgetown Transportation Advisory Board – Cindy Medrano, Board Liaison • MOTION by Hajka, second by Hougnon. APPROVED unanimously 7-0- 1 Redoutey Absent H. Consideration and possible recommendation to award a contract to Austin Traffic Signal Construction Co., Inc. of Pflugerville, Texas for all parts for a total amount of $405,716.00. – Wesley Wright, P.E., Systems Engineering Director/Chris Pousson, CIP Manager • Wright shared a visual of the rapid flashing beacon considered for approval. • The board asked if the rapid flashing beacons are solar powered, Wright clarified that they are solar power. • MOTION by McCulley, second by Miles. APPROVED unanimously 7-0- 1 Redoutey Absent Page 53 of 101 I. Consideration and possible recommendation to award a contract to Austin Traffic Signal Construction Co., Inc. of Pflugerville, Texas for all parts in the amount of $860,016.00. -- Wesley Wright, P.E., Systems Engineering Director/Chris Pousson, CIP Manager • The board had a clarifying question on the location of these signals and timeline. Wright clarified the locations and timeline to about nine months. • MOTION by Hougnon, second by Miles. APPROVED unanimously 7-0- 1 Redoutey Absent J. Consideration and possible action to approve a First Annual Renewal Agreement with Asphalt Inc. of Austin, Texas for the purchase of Asphalt Mixes, in amount not to exceed $180,000. – Eric Johnson, Public Works Director and Molly Ritter, Public Works Operations Manager. • Johnson specified an oversight on the renewal of this contract that has continued on a monthly basis. • MOTION by Miles, second by McCulley. APPROVED unanimously 7-0- 1 Redoutey Absent Adjournment • MOTION by Miles, second by Hougnon. APPROVED unanimously 7-0- 1 Redoutey Absent The meeting adjourned at 11:22 AM John Hesser - Chair Robert Redoutey – Secretary Danielle Dutra – GTAB Board Liaison Page 54 of 101 City of Georgetown, Texas Transportation Advisory Board September 10, 2021 S UB J E C T: C onsideration and pos s ible recommendation to approve an Agreement with D.I.J . Construction of Bertram, Texas fo r an annual S treet S triping c ontract, in an amount not to exc eed $180,264.00 – Eric Johns on, P ublic Works Direc tor and Molly R itter, P ublic Works O perations Manager. IT E M S UMMARY: T his contrac t is to p ro vide S triping S ervic es fo r P ub lic Wo rks S treet O p erations to ap p ly reflective pavement markings c ity-wide, includ ing, but not limited to, s trip ing, reflec tive butto ns , arro ws and other s ymbols. DI J C onstruc tion has previously entered into an agreement with Williamson C ounty, a political s ubdivis ion of the S tate of Texas , to provide s treet striping services dated December 22, 2020, bid as S triping S ervic es , I F B #T 2526. P ursuant to C hapter 791 of the Texas G overnment C ode, the C ity of G eorgetown has the legal authority to "piggybac k" onto a contrac t procured by another governmental entity when s eeking to utilize the s ame or s imilar services provided for in said contrac t in the interest of the public. T he C ity of G eorgetown d es ires to "piggyb ack" onto the ab o ve referenc ed C ontrac t b etween DI J C onstruc tion and Williams o n C o unty d ated December 20, 2020 fo r S trip ing S ervic es , and DI J C onstruc tion c onsents to the aforesaid "piggybac king." F IN AN C IAL IMPAC T: T he to tal b udget fo r S treet S trip ing is no t to exc eed $180,264 annually, and is p art o f the annual P ublic Works O perating Budget. S UB MIT T E D B Y: Danielle Dutra on behalf of Eric Johns on AT TAC H ME N T S: Description Type DIJ Contract Agreement Backup Material Page 55 of 101 Page 56 of 101 Page 57 of 101 Page 58 of 101 Page 59 of 101 Page 60 of 101 Page 61 of 101 Page 62 of 101 Page 63 of 101 Page 64 of 101 Page 65 of 101 Page 66 of 101 Page 67 of 101 Page 68 of 101 Page 69 of 101 Page 70 of 101 Page 71 of 101 Page 72 of 101 Page 73 of 101 Page 74 of 101 Page 75 of 101 Page 76 of 101 Page 77 of 101 Page 78 of 101 Page 79 of 101 Page 80 of 101 Page 81 of 101 Page 82 of 101 Page 83 of 101 INSR ADDL SUBR LTR INSR WVD DATE (MM/DD/YYYY) PRODUCER CONTACT NAME: FAXPHONE (A/C, No):(A/C, No, Ext): E-MAIL ADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY)(MM/DD/YYYY) COMMERCIAL GENERAL LIABILITY AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE INSURER(S) AFFORDING COVERAGE NAIC # Y / N N / A (Mandatory in NH) ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? EACH OCCURRENCE $ DAMAGE TO RENTED $PREMISES (Ea occurrence)CLAIMS-MADE OCCUR MED EXP (Any one person)$ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG $ $ PRO- OTHER: LOCJECT COMBINED SINGLE LIMIT $(Ea accident) BODILY INJURY (Per person)$ANY AUTO OWNED SCHEDULED BODILY INJURY (Per accident)$AUTOS ONLY AUTOS AUTOS ONLY HIRED PROPERTY DAMAGE $AUTOS ONLY (Per accident) $ OCCUR EACH OCCURRENCE $ CLAIMS-MADE AGGREGATE $ DED RETENTION $$ PER OTH- STATUTE ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ If yes, describe under E.L. DISEASE - POLICY LIMIT $DESCRIPTION OF OPERATIONS below POLICY NON-OWNED SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer any rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORDACORD 25 (2016/03) ACORDTM CERTIFICATE OF LIABILITY INSURANCE United Fire & Casualty Company Travelers Property Cas. Co. of America Texas Mutual Insurance Company 8/09/2021 USI Southwest Austin 7600-C N. Capital of TX Hwy #200 Austin, TX 78731 512 451-7555 Cindy Ellis 512 451-7555 512 467-0113 cindy.ellis@usi.com D.I.J. Construction, Inc. P.O. Box 1609 2332 CR 252 Bertram, TX 78605-1609 13021 25674 22945 A X X X PD Dedt: $1,000 X 85322447 10/01/2020 10/01/2021 1,000,000 100,000 5,000 1,000,000 2,000,000 2,000,000 A X X X 85322447 10/01/2020 10/01/2021 1,000,000 B X X ZUP51N0489720NF 10/01/2020 10/01/2021 5,000,000 5,000,000 C N 0001186139 10/01/2020 10/01/2021 X 1,000,000 1,000,000 1,000,000 The General Liability and Auto policies include a blanket automatic Additional Insured endorsement that provides Additional Insured status to the Certificate Holder (and other entities as required by the Prime Contract), only when there is a written contract that requires such status and only with regard to work performed on behalf of the named insured. The General Liability, Auto and Workers Compensation policies provide a Blanket Waiver of Subrogation in favor of the same when required by written contract. Coverage is Primary and Non-Contributory, when required by written contract. Umbrella is follow-form coverage. City of Georgetown 300-1 Industrial Ave Georgetown, TX 78626 1 of 1 #S32966390/M29925693 DIJCONClient#: 148007 DAMHB 1 of 1 #S32966390/M29925693 Page 84 of 101 This page has been left blank intentionally. Page 85 of 101 Page 86 of 101 City of Georgetown, Texas Transportation Advisory Board September 10, 2021 S UB J E C T: C onsideration and pos s ible rec ommendation to approve the Texas Department of Trans portation Grant for Routine Airport Maintenance -Eric Johns on, P ublic Works Direc tor IT E M S UMMARY: T he T xDO T Aviation R outine Airport Maintenance P rogram (R AMP ) G rant enc ourages airport owners to maintain their airport and make improvements us ing loc al funds. T his is a 50% reimb ursable grant fo r eligible items . T hes e grants are p ro vided on an annual fis c al year bas is . G eorgetown Municipal airport is eligib le for up to a $100,000 grant at a 50% reimb urs ement rate no t to exc eed $50,000. Eligible items are identified in the T xDO T Aviation R outine Airport Maintenance P rogram G uide. Eligible Airport expenditures are verified through paid invoices. F IN AN C IAL IMPAC T: Eligible expenditures are approved in the Airport Budget. All reimbursements are applied to airport revenues. S UB MIT T E D B Y: Debbie Jolly, Airport Bus iness C oordinator AT TAC H ME N T S: Description Type Airport Cover Sheet Cover Memo RAMP Agreement M2214GEOR Backup Material Page 87 of 101 GTAB Meeting Date: September 10, 2021 Item No. AGENDA ITEM COVER SHEET _____________________________________________________________________________________________________________________ SUBJECT: Consideration and possible action to approve the Texas Department of Transportation Grant for Routine Airport Maintenance – Eric Johnson, Public Works Director ____________________________________________________________________________________________________________________ ITEM SUMMARY: The TxDOT Aviation Routine Airport Maintenance Program (RAMP) Grant encourages airport owners to maintain their airport and make improvements using local funds. This is a 50% reimbursable grant for eligible items. These grants are provided on an annual fiscal year basis. Georgetown Municipal airport is eligible for up to a $100,000 grant at a 50% reimbursement rate not to exceed $50,000. Eligible items are identified in the TxDOT Aviation Routine Airport Maintenance Program Guide. Eligible Airport expenditures are verified through paid invoices. SPECIAL CONSIDERATIONS: None FINANCIAL IMPACT: Eligible expenditures are approved in the Airport Budget. All reimbursements are applied to airport revenues. STAFF RECOMMENDATION: Staff recommends approval of this grant. COMMENTS: None ATTACHMENTS: Texas Department of Transportation Grant for Routine Airport Maintenance Program Submitted By: Debbie Jolly, Airport Business Coordinator Airport Manager Eric Johnson Public Works Director Page 88 of 101 Page 89 of 101 Page 90 of 101 Page 91 of 101 Page 92 of 101 Page 93 of 101 Page 94 of 101 Page 95 of 101 Page 96 of 101 Page 97 of 101 Page 98 of 101 Page 99 of 101 Page 100 of 101 Page 101 of 101