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HomeMy WebLinkAboutAgenda_GTAB_09.14.2018Notice of Meeting for the Georgetown Transportation Adv isory Board and the Gov erning Body of the City of Georgetown September 14, 2018 at 10:00 AM at Georgetown Municipal Complex, 300-1 Industrial Av enue, Georgetown, TX 78626 The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reas onab le as s is tance, ad ap tatio ns , or acc o mmo d ations will b e provid ed up o n req uest. P leas e c o ntact the City Sec retary's Office, at leas t three (3) days prior to the sc hed uled meeting d ate, at (512) 930-3652 o r City Hall at 113 Eas t 8th Street fo r add itional info rmation; TTY us ers ro ute through Relay Texas at 711. REVISE D AGENDA Regular Session (This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.) A Call to Ord er B Introduction of Vis itors C Ind ustry/C AMP O/TxDOT/Trans it Updates D Airp o rt Monthly Report E Sep tember 2018 GTAB Updates - Wes ley Wright, P.E., S ystems Engineering Directo r/Mic hael Hallmark, CIP Manager. F Dis cus s ion and review o f the 29 by-p as s ro ad . - Jo hn Marler, Bo ard Chair Legislativ e Regular Agenda G Co nsideration and possible ap p ro val o f the Minutes from the Augus t 10, 2018 Meeting and the c anc elled July 13, 2018 Meeting. -- Emily Koontz - Bo ard Liais o n H Co nsideration and possible actio n to approve the Texas Dep artment of Trans p o rtatio n Grant for Routine Airp o rt Maintenanc e -- Octavio A. Garza, P.E, C.P.M., P ublic Works Direc tor I Co nsideration and possible actio n to reco mmend an Interlocal Agreement (ILA) with Capital Metro for GoGeo Transportation Services for FY ’19 -- Ed ward G. P o las ek, AICP, Transportatio n Planning Coordinator CERTIFICATE OF POSTING I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times , on the ______ d ay o f __________________, 2018, at __________, and remained so p o s ted fo r at leas t 72 c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting. Page 1 of 98 ____________________________________ S helley No wling, City Sec retary Page 2 of 98 City of Georgetown, Texas Transportation Advisory Board September 14, 2018 SUBJECT: Call to Ord er ITEM SUMMARY: FINANCIAL IMPACT: NONE SUBMITTED BY: Emily Ko o ntz - Board Liaison Page 3 of 98 City of Georgetown, Texas Transportation Advisory Board September 14, 2018 SUBJECT: Intro d uc tion o f Vis ito rs ITEM SUMMARY: FINANCIAL IMPACT: NONE SUBMITTED BY: Emily Ko o ntz - Board Liaison Page 4 of 98 City of Georgetown, Texas Transportation Advisory Board September 14, 2018 SUBJECT: Indus try/CAMPO/T xDOT /Transit Up d ates ITEM SUMMARY: FINANCIAL IMPACT: NONE SUBMITTED BY: Emily Ko o ntz - Board Liaison Page 5 of 98 City of Georgetown, Texas Transportation Advisory Board September 14, 2018 SUBJECT: Airport Monthly R ep o rt ITEM SUMMARY: Airport Reports: · Airport Master P lan Report · R unway Rehabilitation Pro jec t Report · Operatio ns Report · F uel Sales Report · Hangar / Tie-Down Lease Rep o rt · F Y 2018 Acc o mp lis hments and P ro jects · Avgas Fuel P rice Compariso n · Jet A Fuel P rice Comparison · Airp o rt Mo nthly F inancial Rep o rt FINANCIAL IMPACT: None SUBMITTED BY: Octavio Garza, P E, P ublic Works Directo r ATTACHMENTS: Description Type Airport Cover Sheet Cover Memo Airport Mas ter Plan Report Backup Material Runway Rehabilitation Project Report Backup Material Operations Report Backup Material Fuel Sales Report Backup Material Hangar / Tie-Down Leas e Report Backup Material FY 2018 Accomplis hments and Projects Backup Material Avgas Fuel Price Comparis on Backup Material Jet A Fuel Price Comparis on Backup Material Airport Monthly Report Model - FY2018 AUG Backup Material Page 6 of 98 GTAB Meeting Date: Sep 14, 2018 Item No. AGENDA ITEM COVER SHEET _____________________________________________________________________________________________________________________ SUBJECT: Airport Monthly Report ____________________________________________________________________________________________________________________ ITEM SUMMARY: Airport Reports: · Airport Master Plan Report · Runway Rehabilitation Project Report · Operations Report · Fuel Sales Report · Hangar / Tie-Down Lease Report · FY 2018 Accomplishments and Projects · Avgas Fuel Price Comparison · Jet A Fuel Price Comparison · Airport Monthly Financial Report STAFF RECOMMENDATION: None FINANCIAL IMPACT: None COMMENTS: None ATTACHMENTS: Submitted By: Airport Manager Octavio A. Garza, P.E., C.P.M. Public Works Director Page 7 of 98 Airport Improvements Project No. 16MPGRGTN Sep 2018 Project Description FY2016 project: Airport Master Plan Update Purpose Update to 2005 Airport Master Plan Project Estimate $213,290 Project Engineer Coffman Associates Jan 28 – Transportation Commission approval of $200K Grant Feb 19 – Solicitation for Consultant Qualifications Mar 29 – Consultant Qualification Submissions due TxDOT Aviation Apr – Committee to Review Consultant Qualifications  John Pettit  Donna Courtney  Mike Babin  Jordon Maddox  Russ Volk Page 8 of 98 May 9 – Selection Committee scheduled to meet to tabulate scoring of consultants Jun/Jul 2016 – TxDOT in negotiations with consultant over scope of work and fees Sep/Oct/Nov – Selection of Members for Master Plan Steering Committee Dec 6, 2016 – Kickoff Meeting with Steering Committee and Consultant Feb 2, 2017 – 2nd Meeting with Planning Advisory Committee and Consultant as well as Public Open House Mar, 2017 – Documents available for public comments Apr, 2017 – Documents available for public comments May, 2017 – Documents available for public comments Jun 6, 2017 – 3rd Meeting with Planning Advisory Committee and Consultant from 2 – 4 PM followed by a Public Open House from 5:30 to 7 PM. Jul, 2017 – Documents available for public comments Aug, 2017 – Documents available for public comments Sep, 2017 – Documents available for public comments Oct, 2017 – Documents available for public comments Nov 16, 2017 – Planning Advisory Committee mtg from 2 – 4 PM @ Library Public Information Workshop from 5:30 to 7 PM @ GCAT Approximately 60 folks in attendance Jan 2018 – Consideration of plan placed on hold by FAA to allow time for their review Feb 2018 – Under review by FAA Mar 2018 – Under review by FAA Apr 2018 – Under review by FAA May 2018 – Under review by FAA Jun 2018 – Under review by FAA Jul 2018 – Reviewing comments provided by FAA with TxDOT Aviation and Coffman Associates Aug 2018 – Draft plan updated based upon FAA recommendations Sep 2018 – 1st reading of Plan Adoption and 2030 Comp Plan Update by City Council on August 28, 2018 Page 9 of 98 Page 10 of 98 Airport Improvements Project No. 1814GRGTN Sep 2018 Project Description FY2018 project: Rehabilitate Runway 18/36 Purpose Design and Construct a Runway Rehabilitation Project Project Estimate $5,165,000 Project Engineer Garver Engineering Jun 8, 2018 – GTAB consideration of project Jun 12, 2018 – City Council approval of participation in project Jun 28, 2018 – Texas Transportation Commission approval of design grant Jul 2018 – Engineering, design and preparation of bid package Aug 2018– Package out for bid Aug 30, 2018 – Texas Transportation Commission approval of construction grant Sep 2018– Texas Transportation Commission rescheduled award for September 27th meeting. Bid Opening September 25th @ 2 p.m. in Austin. Page 11 of 98 Page 12 of 98 Georgetown Municipal Airport Contract Tower Program Update Operations for Month of July 2018 Operating Statistics Performance/volumetric indicators For the Month of: July July 2017 FY-T-D July 2018 FY-T-D Variance Take Offs and Landings 2017 2018 IFR 535 740 7,351 8,089 738 9% VFR 10,012 9,116 78,328 76,980 <1,348> <2>% Total Take Offs/Landings 10,547 9,856 85,679 85,069 <610> <1>% *This does not include flyover operations (i.e. handoffs from ABIA approach/departure control to KGTU tower then onto the next ATC. Page 13 of 98 Georgetown Municipal Airport Fuel Sales Update For Month of July 2018 Operating Statistics Performance/volumetric indicators Gallons For the Month of: July July 2017 FY-T-D July 2018 FY-T-D Variance Type of Fuel 2017 2018 AVGAS 31,451 33,697 259,635 272,271 12,636 5% JET A 35,463 32,381 466,473 369,963 <96,510> <21%> Total Gallons Sold 66,914 66,078 726,108 642,234 <83,874> <12%> Page 14 of 98 Airport Hangar / Tie-Down Lease Update Sep 2018 Project Description Hangar / Tie-Down Lease Agreements Purpose Occupancy Rates Unit Stats Total Hangars – 135  100 Percent Occupied Total Storage Units – 11  3 Occupied  8 Vacant Total Tie-Downs – 38 Monthly, 14 for Overnight/Transient Parking  80 Percent Occupied Page 15 of 98 GTU Airport In-Work Projects Replace bottom door seals on Hangars H, I, and J. 54 of 66 complete Develop Airport Preventative Maintenance Program. Retrofit hangar lights at Genesis with LED. 1/2 complete Replace corroded siding on CTA Hangar. 3/4 complete Planned Projects Obtaining Pesticide Application License to allow for airport staff to spray state regulated chemicals. Replace broken fence along Lakeway Drive. Install cable guides on Hangar H. Upgrade to bi-fold doors drive motors on Hangars BB. Page 16 of 98 Accomplishments FY 2018 Upgraded electrical service at Hangar B Replaced furniture for Airport Business Coordinator Installed new lights and outlets in Hangar B Upgraded several security features on Control Tower Installed new sewer service at 304 Terminal Drive Added electrical service at Food Truck vendor area Accomplished concrete repairs on Terminal Apron Completed asphalt paving of new Taxiway A Installed additional security lighting around Control Tower Installed new swing gate at fuel system truck drive entrance Repainted taxiway markings after completion of asphalt pavement maintenance Upgraded 12 existing taxiway signs to LED fixtures Accomplished annual Based Airplane Inventory Completed construction of new parking lot for Tower/Terminal Cleaned out storage rooms on the 1st and 4th floor on Control Tower FAA conducted Safety Inspection of Control Tower Installed new parking lot signs at Terminal and Tower parking lots Installed new security signage on door of Control Tower Completed installation of new storm drain pipe on south end of airport Repainting parking lot spaces at Terminal and Tower Installed new swing gates at Fuel Storage truck exit drive Page 17 of 98 Accomplished clearing underbrush and cleanup on north end of airport Replaced all 48 skylights on Central Texas Avionics Hangar Roof Replaced two public use old wooden benches at Terminal Replaced public use old wooden picnic table at Terminal park area Installed new signage on Tower T-hangars Installed new signage on D-1 hangar Installed two additional decorative fence panels north of fuel tank storage area Replaced outside terminal light control timer with photocell Upgraded terminal recess can lights to LED Upgraded external terminal lights to LED Cleared underbrush in tree area by Airport Detention Pond Replaced all 48 skylights on Genesis Hangar Roof Installed new sidewalk to north side of Terminal Relocated Oil Recycle Center for airport Repaired floor drain on first floor of Control Tower Replaced door rollers on old Gantt hangar Replaced electrical switches with timer switches in Hangar H Accomplished underbrush and fence line clearing west of Genesis hangar Accomplished underbrush and fence line clearing south of Runway 29 Cleared brush from perimeter fence line south of Runway 11 Installed security fence around Above Ground Fuel Storage tanks Replaced electrical switches with timer switches in Hangar H. Added predator wire to bottom of perimeter fence south of Runway 11 Page 18 of 98 Concrete repairs of ramp at old Gantt Hangars Replaced delaminated lighted sign panels Hauled off metal to recycle Page 19 of 98 Page 20 of 98 Page 21 of 98 Page 22 of 98 Page 23 of 98   APPROVED BUDGET  CURRENT PERIOD  YEAR TO DATE  (W/ENCUMB)  YEAR‐END PROJECTION  BEGINNING FUND BALANCE 809,939                                 809,939                                  Operating Revenue Fuel and Terminal Sales 2,794,919                              206,622                                2,351,446                              2,596,789                               Interest and Other 65,600                                   2,405                                     42,564                                   83,454                                    Leases and Rentals 882,484                                 70,661                                  762,883                                 846,901                                  Operating Revenue Total 3,743,003                              279,688                                3,156,893                              3,527,144                               Operating Expenditures Debt Service 125,850                                 106,156                                124,298                                 124,298                                  Operations‐Fuel 2,296,250                              64,273                                  2,200,637                              2,200,637                               Operations‐Non Fuel 667,504                                 38,635                                  576,346                                 630,509                                  Personnel 375,920                                 25,022                                  328,275                                 369,597                                  Transfers Out 53,500                                    ‐                                        53,500                                   53,500                                    Operating Expenditures Total 3,519,024                              234,086                                3,283,056                              3,378,540                               TOTAL NET OPERATIONS 223,979                                 45,602                                  (126,162)                                148,603                                  Non‐Operating Revenue Bond Proceeds 150,000                                  ‐                                        145,000                                 150,000                                  Other Revenue ‐                                          ‐                                        45,701                                   45,701                                    Grants 35,000                                   4,861                                     632,510                                 632,510                                  Non‐Operating Revenue Total 185,000                                 4,861                                     823,211                                 828,211                                  Non‐Operating Expenditures Airport Master Plan ‐                                          ‐                                        38,025                                   38,025                                    Airport Ramp 15,000                                    ‐                                         ‐                                         15,000                                    Edge Lighting 150,000                                  ‐                                         ‐                                          ‐                                          Hangar Upgrades 33,000                                   1,582                                     19,695                                   31,289                                    Pavement Upgrades 40,000                                    ‐                                        1,175                                      40,000                                    Runway Rehab 516,500                                  ‐                                        516,500                                 516,500                                  Taxiway Edge Lighting ‐                                          ‐                                         ‐                                         150,000                                  Wildfire Management 25,500                                    ‐                                        12,900                                   25,500                                    Wildlife Hazard Management ‐                                          ‐                                         ‐                                          ‐                                          Other Expense ‐                                          ‐                                        559,286                                 559,286                                  Non‐Operating Expenditure Total 780,000                                 1,582                                     1,147,581                              1,375,600                               TOTAL NET NON‐OPERATIONS (595,000)                                3,279                                     (324,371)                                (547,389)                                 EXCESS (DEFICIENCY) OF TOTAL REVENUE OVER TOTAL  REQUIREMENTS (371,021)                                 48,881                                    (450,533)                                 (398,786)                                  ENDING FUND BALANCE 438,918                                 411,153                                  RESERVES Contingency 213,158                                 213,158                                  Reserves Total 213,158                                 213,158                                  AVAILABLE FUND BALANCE 225,760                                 197,995                                  Airport Operations Fund Year End Projection to Approved as of August 2018 Page 24 of 98 City of Georgetown, Texas Transportation Advisory Board September 14, 2018 SUBJECT: Septemb er 2018 GTAB Up d ates - Wesley Wright, P.E., Sys tems Engineering Direc tor/Michael Hallmark, CIP Manager. ITEM SUMMARY: Airport Road Utilities installed, East side drainage 80% complete, Initial lift of paving scheduled for the week of 8-27, traffic switch to new lanes scheduled for 8-31 Austin Avenue Bridges Project - N & S San Gabriel Rivers: The firs t p has e of the His toric Res o urc es Survey R ep o rt Proc es s (Sectio n 106 c o ns ultatio n) fo r the histo ric environmental review b y TxDOT and the Texas Histo rical Commis s io n has b een completed . The initial Sectio n 106 find ing is that the following o p tions do not appear to res ult in ad verse effects : Optio n 1 - No b uild; Option 2A - Build new bridge to the eas t and c o nvert to 1-way pair; and Optio n 6A - Bridge rehab and add s ep arate p ed es trian bridge to the eas t At the August 28, 2018 City Counc il meeting the C o uncil cho s e to move fo rward with Op tion 6A as the lo cally preferred alternative. With this o p tion c ho s en, s taff and the cons ultant team will finalize enviro nmental doc umentatio n and s ubmit to T xDOT for acc ep tance b efo re c ompleting 30% d es ign wo rk. FM 971 - Realignment at Austin Avenue: Engineer ’s plans submitted to City for the 60% design, received the fully executed AFA 10-20-17 plans submitted to T xDOT for review. T xDOT review from district office met 4-17 Klotz to move on to 100 % submittals. Scheduled engineering completion 2018 FM 1460 Construction is on-going; administered by T xDOT. Utility relocation complete. Expected completion October 2018. Northwest Blvd Engineering und erway: 90% p lans reviewed, rec eived the fully exec uted AFA 10-20-17. Engineering completio n s c heduled 5-18, Environmental Clearance 5-18 Ready to Let 10-18 with letting proposed fo r Dec emb er 2018. Rivery Blvd Extension ROW cleared excavation to subgrade 75%, utility installation underway Rivery Blvd TIA improvements Engineering 100% complete for Hintz, Williams and Wolf Ranch P kwy turn lanes and are in construction. All storm water at Hintz turn lane is complete. Contractor working on storm water infrastructure at Williams & Rivery turn lane. Curb is installed and Sidewalk is formed for the turn lane at Hintz & Rivery. EB Williams @ Rivery turn lane is in design. Spot digs for Water and Gas have been completed. Page 25 of 98 Southwest Bypass (RM 2243 to IH 35) Phase 1 Bridge rail pour to be complete 8-31, asphalt paving complete less final course, estimated completion this phase September 18 Southwest Bypass (RM 2243 to IH 35) Phase 2: County took bids on phase 2 James construction Low bidder. Construction to begin this phase in September 2017 Curb and Gutter Replacement Project Curbs in place on Highland, 24th, E. 19th, Oak lane, Gabriel View and Cyrus. Grass to be installed on Cyrus. Walk-T hrough to be scheduled. Old Town Drainage Improvements (20th and College) P re-con held on 3-30-18, NT P issued for 4-16-18. 20 th and College streets have curb and gutter and have been asphalted and are open to traffic. Walk-through has been completed. P unch list items to be completed. Establishing grass. Rock Water Quality Pond Improvements Design underway and will include head in parking along Rock St. WPAP modifications defined and to be submitted to T CEQ. Engaged with McCord to account for Electric upgrades for the P alace Education Center. Serenada Drainage Improvements Walkthrough and punch list is complete minus the vegetation. Old Town “Northeast” Sidewalk T O awarded by Council on 7/25/17. Design is in progress, further surveying to be done to determine easement needs. County easement will have final survey complete for drainage. Finalizing the 6 easements needed along 7th from College to P ine. Open House held May 1st 2018 5:30 p.m. to 7:00 p.m. @ P lanning department. Additional design and survey to be completed for the Northside of 7th street from Maple to Smith Creek Road. Shell Road @ Verde Vista Left Turn Lanes Walkthrough and punch list is complete minus the vegetation. 2018 HIPR Bid Opening 5/29/18, Approved by GTAB 6/8/18 & City Council on 6/26/18 Crews c urrently p aving in the 19th street area & will b e paving Church Street fro m 21st – Univers ity 2018 Two Course treatment with fog seal All two course surface treatment with fog seal is complete. All striping, handwork and buttons are complete. Contractor to clean up staging area. Streets Inc lud ed Lakeway (Airport to No rthwest) Inner Loop (FM 971 to Hwy 29) Sam Ho us to n (Map le to Ro ck Rid e) Patrio t Way (S am Ho usto n to Ronald Rd) High performance pavement seal Package #1(Onyx) GTAB approved on 6-8-18, Council approved on 6-12-18 to award project to Alpha P aving. Contracts are Page 26 of 98 fully executed. P re-con was held on July 31st 2018. Neighborhood meeting with Sun City held on August 10 th. Message boards are in place and notification is going out on Social media and the City’s street maintenance website. Contractor will begin applying Onyx in Quail Valley and Summercrest starting the week of September 3rd. T he Sun City portion is scheduled to begin the week of September 17th. High performance pavement seal Package #2 (HA5) GTAB approved on 6-8-18, Council approved on 6-12-18 to award project to Andale Construction. Contracts are fully executed. P re-con held on August 22nd 2018. Contractor has tentatively scheduled the start of this project for the week of September 17th. Message boards to be placed. Austin Ave Sidewalks – Hwy 29 to Leander Rd. Design is in progress. Open house to be scheduled for residents and businesses along Austin Ave. Tentatively scheduled to bid mid-September. FINANCIAL IMPACT: N/A SUBMITTED BY: Wes ley Wright, P.E., S ystems Engineering Direc to r/Mic hael Hallmark, CIP Manager. ATTACHMENTS: Description Type September 2018 GTAB Updates Pres entation Page 27 of 98 September 2018 GTAB Updates Cover Sheet Airport Road o Utilities installed o East side drainage 80% complete o Initial lift of paving scheduled for the week of 8-27 o Traffic switch to new lanes scheduled for 8-31 Austin Avenue Bridges Project - N & S San Gabriel Rivers: Team completing Historic Resources Survey Report, 106 Consultation process closes on March 16th 2018, Texas Historical Commission process ends in Mid-March. TxDOT and Texas Historical Commission must concur on selected alternatives to be presented to City Council. Presentation to update the 106 process to date, Environmental documentation and next steps are to be presented to GTAB on August 10th and City Council on August 28th. FM 971 - Realignment at Austin Avenue: Engineer’s plans submitted to City for the 60% design, received the fully executed AFA 10-20-17 plans submitted to TxDOT for review. TxDOT review from district office met 4-17 Klotz to move on to 100 % submittals. Scheduled engineering completion 2018 FM 1460: Construction is on-going; administered by TxDOT. Utility relocation complete. Expected completion late 2018. Northwest Blvd Engineering underway: 90% plans reviewed, received the fully executed AFA 10-20-17. Engineering completion scheduled 5-18, Environmental Clearance 5-18 Ready to Let 10-18 with letting proposed for December 18. Rivery Blvd Extension o ROW cleared excavation to subgrade 75% o Utility installation underway Rivery Blvd TIA improvements Engineering 100% complete for Hintz, Williams and Wolf Ranch Pkwy turn lanes and are in construction All storm water at Hintz turn lane is complete. Contractor working on storm water infrastructure at Williams & Rivery turn lane. Curb is installed and Sidewalk is formed for the turn lane at Hintz & Rivery. EB Williams @ Rivery turn lane is in design. Spot digs for Water and Gas have been completed. Southwest Bypass (RM 2243 to IH 35) Phase 1: o Bridge rail pour to be complete 8-31 o Asphalt paving complete less final course o Estimated completion this phase September 18 Southwest Bypass (RM 2243 to IH 35) Phase 2: County took bids on phase 2 James construction Low bidder. Construction to begin this phase in September Page 28 of 98 2017 Curb and Gutter Replacement Project Curbs in place on Highland, 24th, E. 19th, Oak lane, Gabriel View and Cyrus. Grass to be installed on Cyrus. Walk-Through to be scheduled. Old Town Drainage Improvements (20th and College) Pre-con held on 3-30-18, NTP issued for 4-16-18. 20th and College streets have curb and gutter and have been asphalted and are open to traffic. Walk-through has been completed. Punch list items to be completed. Establishing grass. Rock Water Quality Pond Improvements Design underway and will include head in parking along Rock St. WPAP modifications defined and to be submitted to TCEQ. Engaged with McCord to account for Electric upgrades for the Palace Education Center. Serenada Drainage Improvements Walkthrough and punch list is complete minus the vegetation. Old Town “Northeast” Sidewalk TO awarded by Council on 7/25/17. Design is in progress, further surveying to be done to determine easement needs. County easement will have final survey complete for drainage. Finalizing the 6 easements needed along 7th from College to Pine. Open House held May 1st 2018 5:30 p.m. to 7:00 p.m. @ Planning department. Additional design and survey to be completed for the Northside of 7th street from Maple to Smith Creek Road. Shell Road @ Verde Vista Left Turn Lanes Walkthrough and punch list is complete minus the vegetation. 2018 HIPR Bid Opening 5/29/18, Approved by GTAB 6/8/18 & City Council on 6/26/18 Crews currently paving in the 19th street area & will be paving Church Street from 21st – University 2018 Two Course treatment with fog seal All two course surface treatment with fog seal is complete. All striping, handwork and buttons are complete. Contractor to clean up staging area. Streets Included • Lakeway (Airport to Northwest) • Inner Loop (FM 971 to Hwy 29) • Sam Houston (Maple to Rock Ride) • Patriot Way (Sam Houston to Ronald Rd) Page 29 of 98 High performance pavement seal Package #1(Onyx) GTAB approved on 6-8-18, Council approved on 6-12-18 to award project to Alpha Paving. Contracts are fully executed. Pre-con was held on July 31st 2018. Neighborhood meeting with Sun City held on August 10th. Message boards are in place and notification is going out on Social media and the City’s street maintenance website. Contractor will begin applying Onyx in Quail Valley and Summercrest starting the week of September 3rd. The Sun City portion is scheduled to begin the week of September 17th. High performance pavement seal Package #2 (HA5) GTAB approved on 6-8-18, Council approved on 6-12-18 to award project to Andale Construction. Contracts are fully executed. Pre-con held on August 22nd 2018. Contractor has tentatively scheduled the start of this project for the week of September 17th. Message boards to be placed. Austin Ave Sidewalks – Hwy 29 to Leander Rd. Design is in progress. Open house to be scheduled for residents and businesses along Austin Ave. Tentatively scheduled to bid mid-September. Page 30 of 98 Airport Road (Lakeway Blvd. to Aviation Dr.) September 2018 Project Description Expand Airport Road to 5 lanes (2 northbound, 2 southbound, & center turn lane). Purpose This project will relieve congestion on Airport Road, facilitate economic growth in the area, and improve the flow of traffic at the Lakeway intersection Project Manager Joel Weaver and Wesley Wright, P.E. Engineer KPA Engineers Element Status / Issues Design Complete Environmental/ Archeological Complete Rights of Way All right of way has been acquired. Total Parcels: 5 Acquired: 5 Closing Pending: 0 Condemnation: 0 Utility Relocations Conflicts exist, but appear to be minimal. Construction o Utilities installed o East side drainage 80% complete o Initial lift of paving scheduled for the week of 8-27 o Traffic switch to new lanes scheduled for 8-31 Other Issues All ROW will be expanded to the east as a result of Airport/Federal complications. Page 31 of 98 Austin Avenue Bridges Project (North and South San Gabriel Bridges) Project No. TBD TIP Project No. N/A September 2018 Project Description Develop 30% plans for improvements along Austin Ave. between 3rd Street and Morrow Street. The project involves several phases and requires participation and support from various stakeholders and interested citizens, community businesses, professional consultants, State and regional transportation partners City Staff and Council. Schedule Phase Activity Completion 1 Public involvement and alternative analyses, evaluating alternatives for feasibility and costs, etc. Early 2017 2 Complete Environmental Review Process, including TxDOT/TDHC Section 106 Process Mid 2018 3 Develop geometric layouts and preliminary construction estimates for primary alternatives Late 2018 4 Review of primary alternative by Council TBD 5 Develop schematic and 30% plans TBD Proj. Mgrs Ed Polasek, AICP Engineer Aguirre & Fields, LP Element Status/Issues Public Involvement 3rd Public Meeting held 5/11, 4-7pm at the GTAC - 510 W. 9th St., Georgetown, TX 78626. Design 8 alternatives with 4 derivatives, working to narrow to 3-5 prudent and feasible options. Surveying Complete. Environmental Team completing Historic Resources Survey Report, 106 Consultation process closes on March 16th 2018, Texas Historical Commission process ends in Mid- March. TxDOT and Texas Historical Commission must concur on selected alternatives to be presented to City Council. Presentation to update the 106 process to date, Environmental documentation and next steps are to be presented to GTAB on August 10th and City Council on August 28th. Rights of Way TBD Utility Relocations TBD Construction Estimates for 8 alternatives provided as part of public meeting #3. It is anticipated that two or three alternatives will pass the Section 106 analysis. Page 32 of 98 FM 971 at Austin Avenue Realignment Intersection Improvements Project No. 1BZ TIP No. AG September 2018 Project Description Design and preparation of final plans, specifications and estimates (PS&E) for the widening and realignment of FM 971 at Austin Avenue, eastward to Gann Street. Purpose To provide a new alignment consistent with the alignment of the proposed Northwest Boulevard Bridge over IH 35; to allow a feasible, alternate route from the west side of I 35 to Austin Avenue, to Georgetown High School, to San Gabriel Park and a more direct route to SH 130. Project Managers Joel Weaver Engineer Klotz Associates, Inc. Element Status / Issues Design Engineer’s plans submitted to City for the 60% design, received the fully executed AFA 10-20-17 plans submitted to TxDOT for review. TxDOT review from district office met 4-17 Klotz to move on to 100 % submittals. Scheduled engineering completion 2018 Environmental/ Archeological TBD Rights of Way Pursuing two remaining parcels on NE end of project. Utility Relocations TBD Construction Estimated late fiscal year 18-19 Other Issues AFA with TxDOT complete. Page 33 of 98 FM 1460 Quail Valley Drive to University Drive Project No. 5RB TIP No. BO & CD September 2018 Unchanged Project Description Design and preparation of plans, specifications and estimates (PS&E) for the widening and reconstruction of FM 1460. Project will include review and update to existing Schematic, Right-of-Way Map and Environmental Document and completion of the PS&E for the remaining existing roadway. Purpose To keep the currently approved environmental documents active; purchase ROW, effect utility relocations/clearance and to provide on-the-shelf PS&E for TxDOT letting not later than August 2013, pending available construction funding. Project Managers TxDOT Engineer Brown and Gay Engineers, Inc. Element Status / Issues Design Complete Environmental/ Archeological Complete Rights of Way Complete Utility Relocations Complete Construction Construction is on-going; administered by TxDOT. Expected completion by the end of 2018. Other Issues Engineer and Staff continue to monitor change orders to construction contract. Page 34 of 98 Northwest Boulevard (Fontana Drive to Austin Avenue) Project No. 5QX TIP No. AF September 2018 Project Description Construction of overpass and surface roads to connect Northwest Boulevard with Austin Avenue and FM 971. Purpose This project will relieve congestion at the Austin Avenue/Williams Drive intersection and provide a more direct access from the west side of IH 35 corridor to Georgetown High School and SH 130 via FM 971. Project Manager Joel Weaver and Wesley Wright, P.E. Engineer Klotz Associates Element Status / Issues Design Engineering underway: 90% plans reviewed, received the fully executed AFA 10-20- 17. Engineering completion scheduled 5-18, Environmental Clearance 5-18 Ready to Let 10-18 with letting proposed for December 18. Environmental/ Archeological Concurrent with preliminary engineering and schematic design. Rights of Way ROW Documents are being finalized. Preliminary outreach to landowners has been made. Offers have been made on 5 parcels. 9 parcels needed, 0 acquired to date, tentative bid late 2018. Utility Relocations TBD Construction Tentatively scheduled to begin mid-FY 2019. Other Issues Page 35 of 98 Rivery Boulevard Extension (Williams Drive to Northwest Boulevard @ Fontana Drive) Project No. 5RM TIP No. AD September 2018 Project Description Develop the Rights-of-Way Map, acquire ROW, address potential environmental issues and complete construction plans specifications and estimate (PS&E) for the extension of Rivery Boulevard from Williams Drive to Northwest Boulevard at Fontana Drive in anticipation of future funding availability. Purpose To provide a route between Williams Drive and Northwest Boulevard serving the Gateway area, providing an alternate route from Williams Drive to the future Northwest Boulevard Bridge over IH 35, to provide a route between the hotels in the Gateway area and the proposed Conference Center near Rivery Boulevard and Wolf Ranch Parkway. Project Manager Travis Baird, Joel Weaver, and Wesley Wright, P.E. Engineer Kasberg Patrick and Associates Element Status / Issues Design Plans at 100%. WPAP approved. Demolition of existing houses complete one commercial building remains. Environmental/ Archeology Complete Rights of Way Offers have been made on 22 parcels, and 20 have closed. Environmental assessment complete on 11 parcels in preparation for demolition. Condemnation proceedings have been requested on 2 parcels. Aggressive efforts continue to close all outstanding parcels in FY 2017. Total Parcels: 22 Appraised: 22 Offers: 22 Acquired: 20 Closing pending: 0 Condemnation: 2 Utility Relocations TBD Construction o ROW cleared excavation to subgrade 75% o Utility installation underway Other Issues TBD Page 36 of 98 Page 37 of 98 Rivery Boulevard TIA Improvements Project No. 5RP TIP No. None September 2018 Project Description Develop the Plans, Specifications and Estimate for roadway improvements necessitated by the development for the Summit at Rivery. Purpose To provide improved traffic flow into the Summit at Rivery hotel and conference center from Rivery Boulevard. Project Manager Joel Weaver, Chris Pousson and Wesley Wright, P.E. Engineer M&S Engineering, LLC Element Status / Issues Design Engineering 100% complete for Hintz, Williams and Wolf Ranch Pkwy turn lanes and are in construction EB Williams @ Rivery turn lane is in design. Spot digs for Water and Gas have been completed. Environmental /Archeology TBD Rights of Way All easements acquired. Additional easements are needed for EB Williams @ Rivery turn lane. Total Parcels: 5 Appraised: 0 Offers: 0 Acquired: 2 Closing pending: 0 Condemnation: 0 Utility Relocations Adjustment to Wolf Ranch turn lane should avoid utility conflicts Bid Phase Bid Opening held on 1-23-2018, M&S Engineering has issued Letter of Recommendation. GTAB approved on 2-21-18, Council approved on 2-27-18. Pre-Con is set for 3-20-18. Construction All storm water at Hintz turn lane is complete. Contractor working on storm water infrastructure at Williams & Rivery turn lane. Curb is installed and Sidewalk is formed for the turn lane at Hintz & Rivery. Other Issues TBD Page 38 of 98 Southwest Bypass Project (RM 2243 to IH 35) Project No. 1CA Project No. BK September 2018 Project Description Develop PS&E for Southwest Bypass from Leander Road (RM 2243) to IH 35 in the ultimate configuration for construction of approximately 1.5 miles of interim 2-lane roadway from Leander Road (RM 2243) to its intersection with the existing Inner Loop underpass at IH 35. Purpose To extend an interim portion of the SH 29 Bypass, filling in between Leander Road (RM 2243) to IH 35 Southbound Frontage Road. Project Manager Williamson County City Contact: Ed Polasek, AICP Engineer HDR, Inc. Element Status / Issues Williamson County Project Status (Southwest Bypass (RM 2243 to IH 35) Phase 1 – WPAP for phase 1 approved. On site tasks: Phase 1 o Bridge rail pour to be complete 8-31 o Asphalt paving complete less final course o Estimated completion this phase September 18 Southwest Bypass (RM 2243 to IH 35) Phase 2 – County took bids on phase 2 James construction Low bidder. Construction to begin this phase in September Rights of Way Complete for the parcels east of the Texas Crushed Stone properties. Other Issues City and WilCo coordinating the design and funding details of the Project. Page 39 of 98 2017 Curb and Gutter Project No. 5AL TIP No. None September 2018 Project Description Design and preparation of final plans, specifications and estimates (PS&E) and construction administration for curb and gutter replacements on Oak lane, Gabriel View drive, 24th street, Highland drive and E. 19th street. Purpose This project consists of removing and replacing old curb and gutter that do not properly drain storm water and prematurely damage streets. Project Managers Michael Hallmark, Chris Pousson Engineer KPA Element Status / Issues Design 100% Complete. Environmental/ Archeological N/A Rights of Way N/A Utility Relocations N/A Bid Phase Bids have been received. KPA LOR received for Choice Construction. GTAB and Council approved Construction Curbs in place on Highland, 24th, E. 19th, Oak lane, Gabriel View and Cyrus. Grass to be installed on Cyrus. Walk-Through to be scheduled. Other Issues Page 40 of 98 Old Town Drainage Improvements (Church street from 19th – 20th and 20th & College) Project No. 1EC TIP No. None September 2018 Project Description Design and preparation of final plans, specifications and estimates (PS&E) and construction administration for drainage improvements along Church street between 19th and 20th streets, This also includes completed and intersecting College street and 20th street. Purpose To improve drainage of storm water that does not properly and prematurely damages the streets. Project Managers Chris Pousson Engineer Steger & Bizell Element Status / Issues Design 100% Complete. Environmental/ Archeological N/A Rights of Way 1 easement obtained Utility Relocations N/A Bid Phase Bids have been received. Steger & Bizzell LOR received for Smith Contracting. GTAB and Council Approved. Construction Pre-con held on 3-30-18, NTP issued for 4-16-18. 20th and College streets have curb and gutter and have been asphalted and are open to traffic. Walk-through has been completed. Punch list items to be completed. Establishing grass. Other Issues Page 41 of 98 Rock Water Quality Pond Improvements Project No. 1EC TIP No. None September 2018 Project Description Design and preparation of final plans, specifications and estimates (PS&E) and construction administration for WPAP modifications and rehabilitation of the Rock Water Quality Pond. Purpose To improve the water quality treatment and capacity for the downtown overlay district. Project Managers Michael Hallmark, Chris Pousson Engineer Steger & Bizell Element Status / Issues Design Design underway and will include head in parking along Rock St. WPAP modifications defined and to be submitted to TCEQ. Engaged with McCord to account for Electric upgrades for the Palace Education Center. Environmental/ Archeological N/A Rights of Way N/A Utility Relocations Electric Bid Phase TBD Construction TBD Other Issues Page 42 of 98 Serenada Drainage Improvements Project No. 1EC TIP No. None September 2018 Project Description Design and preparation of final plans, specifications and estimates (PS&E) and construction administration for drainage improvements in multiple locations. Purpose To increase proper storm water drainage in areas of Serenada subdivision. Project Managers Michael Hallmark, Chris Logan Engineer Steger & Bizell Element Status / Issues Design 100% Complete. Environmental/ Archeological N/A Rights of Way 1 Temporary construction easement obtained. Utility Relocations N/A Bid Phase Complete Construction Walkthru and punchlist is complete minus the vegitation. Other Issues Page 43 of 98 Citywide Sidewalk Improvements Project Old Town Northeast Sidewalks Project No. 1EF TIP No. None Unchanged - September 2018 Project Description The proposed project consists of the rehabilitation and installation of pedestrian facilities along several streets in northeast “Old Town”. Various methods of rehabilitating existing non-compliant sidewalks will be considered. This project requires coordination with TCEQ and TDLR and all proposed pedestrian elements will be ADA compliant with the Texas Accessibility Standards (TAS). Purpose To provide ADA/TDLR compliant sidewalks and ramps identified in the 2015 Sidewalk Master Plan. Project Managers Nat Waggoner, AICP, PMP®, Chris Pousson Engineer Steger Bizzell Element Status / Issues Design TO awarded by Council on 7/25/17. Design is in progress. County easement will have final survey completed for drainage. Open House held May 1st 2018 5:30 p.m. to 7:00 p.m. @ Planning department. Additional design and survey to be completed for the Northside of 7th street from Maple to Smith Creek Road. Environmental/ Archeological TBD Rights of Way / Easements 7 Easements needed. Documentation ready. Scheduling to meet with homeowners and Williamson County to finalize. Utility Relocations Relocate Frontier, Sudden link and COG Electric overhead. Construction Other Issues Page 44 of 98 Shell Rd. at Verde Vista Left Turn Lane Improvements Project No. 1EG TIP No. None September 2018 Project Description Design and preparation of final plans, specifications and estimates (PS&E) and construction administration for left turn lanes on Shell Rd at the Verde Vista intersection. Purpose To increase safety and traffic flow along Shell Rd at the Verde Vista intersection. Project Managers Michael Hallmark, Chris Logan Engineer Kasberg, Patrick, and Associates Element Status / Issues Design 100% Complete. Environmental/ Archeological N/A Rights of Way N/A Utility Relocations N/A Bid Phase Complete Construction Walkthru and punchlist is complete minus the vegitation. Other Issues Page 45 of 98 Project: 2018 Street Maintenance - Hot In Place Recycling (HIPR) Project# 1EM Update – September 2018 Project Description: This project will consist of furnishing an installing approximately 80,000 square yards of hot-in-place asphalt recycling, edge milling, adjustment of water valves and manholes, tree pruning, traffic control and miscellaneous striping. Purpose: The purpose of this project is to maintain high Pavement Condition Indices (PCI) by Hot-In-Place asphalt recycling within the City Street Maintenance Program Project Manager: Ken Taylor Engineer: KPA Contractor: Cutler Repaving Phase Start Finish Status / Comments Preliminary Engineering February 2018 April 2018 Task Order approved by Council February 2018 Final Design April 2018 May 2018 ROW / Easements Bid / Award Bid # April 2018 June 2018 Bid Opening 5/29/18, approved by GTAB 6/8/18 & City Council on 6/26/18 Construction July 2018 Crews currently paving in the 19th street area & will be paving Church street from 21st – University Post Construction Page 46 of 98 Page 47 of 98 Transportation Services Operations CIP Maintenance September 2018 Project Description 2018 CIP Maintenance project consist of furnishing and installing approximately 138,000 square yards of two course surface treatment with fog seal, approximately 56,000 square yards of high performance surface treatment and approximately 380,000 square yards of high performance pavement seal applications. Purpose To provide protection and maintain an overall pavement condition index of 85%. Project Manager Chris Pousson Engineer/Engineers KPA, LP Task Status / Issues Two Course treatment with fog seal All two course surface treatment with fog seal is complete. All striping, handwork and buttons are complete. Contractor to clean up staging area. Streets Included • Lakeway (Airport to Northwest) • Inner Loop (FM 971 to Hwy 29) • Sam Houston (Maple to Rock Ride) • Patriot Way (Sam Houston to Ronald Rd) High performance pavement seal Package #1 (Onyx) GTAB approved on 6-8-18, Council approved on 6-12-18 to award project to Alpha Paving. Contracts are fully executed. Pre-con was held on July 31st 2018. Neighborhood meeting with Sun City held on August 10th. Message boards are in place and notification is going out on Social media and the City’s street maintenance website. Contractor will begin applying Onyx in Quail Valley and Summercrest starting the week of September 3rd. The Sun City portion is scheduled to begin the week of September 17th. High performance pavement seal Package #2 (HA5) GTAB approved on 6-8-18, Council approved on 6-12-18 to award project to Andale Construction. Contracts are fully executed. Pre-con held on August 22nd 2018. Contractor has tentatively scheduled the start of this project for the week of September 17th. Message boards to be placed. Page 48 of 98 C.R . 1 5 2 C.R. 1 5 0 F.M. 9 7 2 WESTING H O U S E R O A D C. R . 1 0 2 C.R. 14 7 C.R. 143 SHELL R O A D S T A T E H W Y 1 9 5 STA T E H W Y 1 9 5 I.H . H W Y 3 5 STATE H W Y 2 9 OL D U . S . 8 1 H W Y C. R . 1 1 0 F. M . 1 4 6 0 F.M. 97 1 WEB B HOG G ROAD JIM STATE H W Y 2 9 F.M. 2 2 4 3 DEL BL V D . I. H . H W Y 3 5 GEORGETOWN MUNICIPAL AIRPORT L A K E G E O R G E T O W N CHAND L E R R O A D FM 1431 MIDD L E F O R K S A N G A B R I E L R I V E R SOUTH FOR K S A N G A B R I E L R I V E R DR. GRANDE CIRC L E LN ST E P H E N CIRC L E MEADOW L A R K CVADKIN S CVROSE M A R Y TA N N E R COVE MAY BAS T I A N L N SPRING S C V PRAIRIE SP R I N G S L N PR A I R I E SP R I N G S L O O P PR A I R I E CL A R I S L N . BLVD. CROS S I N G KATYPARK C VRIVER LAN E L A N E PATT I VA L L E Y VA L L E Y GA B R I E L DOW N RI D G E CI R C L E IN N W O O D LA N E TRAIL CACTUS ROAD THORNW O O D TR. FOX DR . C O U R T N E Y SIERRA W A Y TES HW RT MEAD O W B L V D . D A W N A I R P O R T R O A D STET S O N TRAIL D R . C A V E R N C O B B ST. WATE R RUNNI N G BASS S T . CIR.STET S O N BER R Y T R . JUNIPER WILD P L U M WA Y RI D E R T R A I L CI R C L E GL O R Y MO R N I N G WAYANEMONE DR. BELL BLUE CUP TR. TER BUT TR. BUS H BEAUTY CIR. ANEMONE CI R . BU S H B E A U T Y WAYSTAR LONE D R . C O ONBR CIR . BR O N C O CI R . A S T E R WI L D H O R S E DR . E N C H A N T E D LOGAN R O A D SH E L L S P U R AIRP O R T R O A D DR I V E BR I A R C R E S T HAM L E T LE D G E M O N T YERROT FO O T WIN G CI R C L E S P Y G L A S S TRAIL S A W G R A S S L N . HA C I E N D A DRIVE CR E E K BE R R Y DR I V E OAKM O N T CT. AUGUSTA BAY CT . CARMEL ST. AND R E W S D R I V E DRIV E TR E E OAK DRIVE DR. LA QU I N T A CT. JAS P E R CT. TURNBERRY CT.MAGNOLIA CT.STILLW A T E R WATER CLEAR - CT. DR. COLON I A L CT HILL BAY DR . ED G E W O O D DRIVE HILLS OAKLAN D S BRENT W O O D LAS COLINAS R O A D ROAD BRANGUS ROAD MOUND INDIAN TRA I L TO N K A W A TRAIL DEER C O U R T K L E I N SH E R R I L L R O A D DRIVECLEARV I E W LA N E CL O V E R D A L E CLEAR V I E W D R LANE DOVE ROCK LA N E TU R T L E D O V E FI E KN CIR . LONG DR KE E N L A N D NO R T H HIL L S CA R R I A G E DRIVE HILLS CARRIAGE DR TH U N D E R B A Y D R CH A S E ST E E P L E DRIVE DEL MA R GULFST R E A M D R W A Y AN I T A SA N T A TR L A U T U M N L A N E DE R B Y BELMO N T PLPREAKNESS DRIVEFARMSCHURCHILL DR BLVD EDG E HESTON DR FL I N T R O C K L N TH U N D E R B I R D LN RA I N D A N C E TO M A H A W K T R IRONHO R S E T R EAGLE T R A C E WI L L I A M S D R I V E BL V D . PALEFACE DRI V E DRIVE REIN- RE I N H A R D T HARDT COURT STATE HWY 29 ST. HA R T S T . FO R E S T S T . RA I L R O A D W 13TH ST. E 11TH ST. 13TH ST. 14TH ST. S A U S T I N A V E . CH U R C H S T . MY R T L E S T . AS H S T . WA L N U T E 15TH ST. McCOY P L A C E EUNICE ST. KA T H E R I N E E 16TH S T . W 11TH ST. W UNIVERSITY AVE. EL M S T . VI N E S T . JA M E S S T . ST . SPRING HILLS HO L L O W RU C K E R S T . BR I D G E S T . MO N T G O M E R Y S T . WE S T S T R E E T MA R T I N L U T H E R K I N G J R . B L V D . DR I V E FO R E S T S T . S R O C K S T . E 2ND ST. W 3RD ST. S A U S T I N S M A I N S T . S C H U R C H S T . S M Y R T L E S T . S E L M S T . ST . W 4TH ST. W 5TH ST. W 6TH ST. W 7TH ST. W 8TH ST. W 9TH ST. W 10TH ST.E 10TH ST. E 8TH S T . E 7TH S T . S A S H S T . E 9TH ST. STATE H W Y 2 9 AV E . WA L N U T PI N E S T . HOLLOW RIVER OA K ROAD HI L L V I E W D R I V E DRIVE SHORT AV E . C.R. 265 DR I V E SO U T H BA R C U S D R . PE A C H - TR E E LA N E HA V E N L N . COURTBERGIN E 13TH ST. SUSANA CT. D R I V E LU T H E R D R I V E DEBORA SUSA N A WOODVI E W D R I V E RO C K C R E S T W O O D S T O N E D R I V E RO C K M O O R PI N O A K D R . B U R N I N G T R E E WO O D M O N T D R . OAKS B L V D . DR I V E F.M. 22 4 3 S H A D Y O A K D R I V E SPANISH OAK DR I V E DRIVE OAKLAND BR O O K SA N SUNSHINE MEADOW- SAN LINDA CT.MARIA CT. SUSAN A D R I V E RI D G E W O O D D R . FRIE N D S W O O D DR. F.M . 2 2 4 3 RIVE R W O O D D R . NORWOOD NO R W O O D W E S T RIVER NOR W O O D RIVER TREE GREEN W O O D D R . OA K W O O D D R . TA L L W O O D IN N W O O D D R I V E DE E P W O O D RIDGE RID G E W O O D D R . RIDGE- COVE IN N W O O D D R . S A N G A B R I E L OVE R L O O K 22ND ST. LEANDE R ROAD 24TH ST. KE N D E L L S T . 17TH ST. SC E N I C D R I V E BR I D G E 19TH ST. 18TH ST. HART ST. 18TH ST. W 16TH ST. W 15TH ST. 16TH ST.16TH ST. 17TH ST. 16TH S T . WA L N U T S T . 20TH ST. 19TH ST. 18TH ST. 17TH ST. CYRUS A V E . E U B A N K KN I G H T 19 1/2 S T . 19 1/2 S T . 20TH ST . H O G G S T . SO U T H P I N E S T . 17TH ST. 17 1/2 S T . PA I G E S T . IND U S T R I A L A V E . HI G H L A N D D R I V E C H U R C H S T . F. M . 1 4 6 0 LONG S A N J O S E S T . 22ND S T . 19TH S T . MA P L E S T . 17TH S T .E 18TH S T . E 19TH S T . H U T T O R O A D WI N C H E S T E R D R I V E RI F L E B E N D D R I V E TR A I L S E N D 15TH ST. L A U R E L S T . E 18TH S T . LO U I S E S T . E 17TH S T . VI R G I N A VI N E S T . GR E E N B R A N C H QUAIL V A L L E Y D R I V E QU A I L H U N T E R S G L E N D R I V E TAMARA BRANC H DRIVE ST . S T . ST . 21ST ST. HA R T S T . CA N D E E S T . LE A N D E R S T . S T . OAK CIR. DR . DR. OAK WOOD OV E R L O O K E A S T GA B R I E L B V L D . D R . DR. LIVE D R . DRIVE DR . D R I V E COVE DRIV E COURT D R . B O W D R . THO U S A N D M E A D O W DR I V E DR I V E ROAD BROAD VISTA COURT RI D G E R U N FOXHO L L O W DRIVE OAKMONT COURT DR I V E RI V E R V I E W RI M R O C K DR I V E RI V E R D R I V E RI V E R V I E W SO U T H R I D G E C I R C L E RIDGE COURT BEND DRIVE RIVER RO A D CO V E COVE EDGEW O O D DR. HIDEAWAY LITTLE SOUTHCO U R T RABBIT H O L L O W L A N E R A B B I T R U N MO R N I N G D O V E L A N E PLEASA N T B L U E B O N N E T SU N R I S E VALLE Y D R I V E THUND E R V A L L E Y D R . GEORG E T O W N V I E W L A N E S I L V E R CL O V E R V A L L E Y VA L L E Y L A N E LA N E LA N E VALLE Y HIGH T E C H D R . TE X S T A R D R . TO W E R D R . S M I T H B R A N C H CR E E K S I D E L A N E KA T Y L A N E SOUTH W A L K STREE T BL V D . RAINTR E E D R . C A R O L C O U R T JA N L A N E SOUTH FI N C H VIV I O N E 19TH S T . LANE CO L L E G E S T . A S H S T . HO L L Y CO F F E E S T . EL N O R A S T . SO U T H F O R K D R . TAMARATANZA CT. CT. C. R . 1 1 6 KR I S T I N A D R I V E DEBORA DRIV E D R I V E COTTO N T A I L L A N E M O R N I N G D O V E D R . W 14TH ST. SCE N I C D R I V E TIM B E R L A N E MA I N S T . P E C A N S T . M I M O S A S T . E 16TH S T . PIN E S T . MA P L E S T . OL I V E S T . LA U R E L S T . GE O R G E T O W N R . R . C.R. 111 SEGUNDO DRIV E VAL E N C I A CAD I Z BAR C E L O N A COURT LA N E DRIVE COU R T COU R T COU R T BR A N G U S MADRID DRIVE M A L A G A D R I V E LAS PLUMAS GR A N A D A D R I V E CO R D O B A C I R C L E W E S T W E S T ALG E R I T A D R I V E F O U S T CACT U S ROBLE SER E N A D A SOLONA CIRCLE DRIVE S E Q U O I A BELLO CIRCLEVE N A D A T R A I L RA M A D A T R A I L MESA D R I V E SEQUO I A T R A I L E A S T ESPARA D A VE R D E V I S T A MA N Z A N I T A T R A I L V A L V E R D E D R I V E S E V I L L A D R I V E S E Q U O I A SIN U S O MESA DRIV E SEQUOIA T R A I L W E S T SEQUO I A S P U R W E S T TOLE D O A E R O DEL P R A D O L N . BOSQ U E T R A I L CIE L O D R I V E CA V U R O A D MARIPOSA T R A I L L U N A DRIV E TR A I L SIERRA CORD O B A CASA LU N A T R A I L ALHAMB R A TEJANO DEL RIO TADS SANALOMA DRIVE VORTAC LAN E CAVU PILO T BARCELONA ROAD HALMA R C O V E RO A D T R A I L AZUL COURT ORO COURT DRIVE DRIVE TR A I L E A S T ROBLE CIRCLE CT D R I V E ROA D DR I V E GR A N A D A COURTCOURT COURT CIR . EA S T BL A N C A NO R T H W E S T B L V D . HEDG E W O O D DR. INDUST R I A L P A R K C.R. 15 2 CALADI U M DR. COURT BL V D . LOGAN R O A D LO G A N R O A D SERENADA DRIV E AIR P O R T R O A D CIM M A R R O N NO R T H C R O S S RICHLAND LANE ROA D RO A D S P R I N G OAK SPRING D R I V E POWER POW E R R O A D PARKER RANCH PARKWAY M E S Q U I T E JUD Y D R I V E B O B DRIVE ROA D O A K L A N E M E S Q U I T E KIM B E R L Y C O T T O N - P A R K E R O A K L A N E TIFFA N Y L A N E F. M . 2 3 3 8 B R O K E N H O L L O W LAK E W A Y W H I S P E R O A K S L A N E WEST E R N WAG O N P R I M R O S E T R A I L S P R I N G S L O N E S O M E T R A I L R O C K Y V E R N A H O R S E S H O E RANDO L P H R O A D SOU T H C R O S S QUA I L DRIV E ROAD CO U N T R Y HAGAN V A L L E Y RI D G E C R E S T R O A D HI G H V I E W R O A D R O A D D R I V E ROA D WO O D L A N D R O A D RI D G E C R E S T RI V E R R O A D JOH N T H O M A S D R I V E GA B R I E L A D D I E RO A D GAB R I E L V I E W D R I V E OA K C R E S T L A N E OA K R I D G E C I R C L E F M 2 3 3 8 ROAD O A K L A N E JAN I S LAN E CL A Y S T . P A R K L A N E WI L L I A M S D R I V E GOL D E N PARK LANE LANE W E S T W O O D THORNTON NORTH W O O D THO R N T O N SILVE R TAN G L E W O O D LA N E DRIV E DRI V E BLVD. CENT R A L GA R D E N GOLDEN SHADY H O L L O W D R I V E N O OL D A I R P O R T R D . ROAD AIR P O R T GAR D E N GARDE N M E A D O W D R I V E GOLDEN VISTA DRIVE GARDEN VILLA F.M. 971 N O R T H W E S T WI L L I A M S F.M. 9 7 1 FRO N T A G E U.S . H W Y 8 1 DRIV E CIRCLE D R I V E LEAF RIVER DRIVE N O R T H F O R K S A N G A B R I E L R I V E R WHE E L TR A I L S P U R T R A I L T R A I L S P O K E T R A I L TRAI L CROSSING LANE DRIVE ROAD LA N E CROSSLAN D VI E W STREET ROAD POW E R CIRCLE L A N E D R I V E BEN D STR E E T CIRCLE DU N M A N GA B R I E L VI E W W H I T E LA N E W O O D D R I V E CLUB COURT LAN E LANE T E R R Y COVE VIL L A D R I V E DRIVE OAKS ROAD VIE W D R I V E OAKS BLV D . DRI V E SHA N N O N RIO VISTA RIO VISTA PARQU E V I S T A L A N E BENCH M A R K S T . VISTA LA N E PARQ U E PARQU E PARQUE PARK W A Y D R . GA N N S T R E E T PE C A N COVE COVE SAN GABRIEL PARK PARK NO R T H W E S T B L V D . WINDMIL L COVE C.R. 151 JASMIN E EVERG R E E N CIRCLE COU R T SAN GABRIEL R I V E R RO A D SPUR R O A D S T A R V I E W POST DRI V E LAN E F A W N L A N E HAR M O N Y L A N E WHITEST O N E STA R V I E W D R I V E W MORROW VALLEY RIVE R S I D E D R I V E CEDA R D R I V E W SPRING N M A I N S T . N C H U R C H N M Y R T L E N C O L L E G E MOR R I S OAK LANE SKYLINE S U N S E T DRIVE ST. ST. ST . ST . ST. S T A D I U M D R M.K . T . R A I L R O A D N E L M S T . ST. W O O D W A Y D R I V E ASHWOOD LANE GRA S S L A N D L A N E D R I V E STRE E T B U F F O L O B L U E B O N N E T T R A I L HED G E W O O D D R I V E CANY O N R O A D AR R O W H E A D JU N I P E R D R . AZ A L E A D R . JEFFER S O N L N . IRIS DR . CA L A D I U M CR Y S T A L K N O L L WAY SISPOERO FL O W E R S THE OF LA N E LI L Y C O V E BE L L FLOWE R S THEOF COU R T TRAIL A L P I N E CIRCLE T R A I L DR STAR LANE CO V E AEN RB DEL WE B B B L V D . DR. 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RED WI N G WA Y P A S S PL O V E R CO V E WHI S P E R I N G WI N D D R I V E WE S T E R N BL V D . LN. NE I N N E R L O O P OW E N T R . PALO DU R O COMME R C E B L V D PA R K CE N T R A L BL V D ROCKMOOR DRIVE M E L I S S A C O U R T STACEY LANE LA N E KAT H I DRIV E L A N E BRAN D Y VI L L A G E D R QUAIL DRI V E GRAPEV I N E SPRING S COVE WO O D B I N E CIR C L E HAR D W O O D GRO V E S SP R I N G W O O D LAN E HAWTHORNE COVE RIVE R OAKS CO V E CIRCLE VI S T A CO V E CI R C L E E S P A R A D A CHA M P I O N S DRIVEPOP P Y HILLS DR BE R R Y CO V E POP P Y H I L L S COVE S O U T H SO U T H PO P P Y HI L L S C V CHAMPIONS D R I V E HAZELTIN E D R MEA D O W S E N D C . R . 2 6 5 N SE I N N E R L O O P IN D I A N C R E E K DRIVE E 8TH S T . HO L L Y S T . SOULE DR. SOUTHWESTE R N BL V D . W I L B A R G E R P L . A P P L E C R E E K D R . R O Y A L DR . RIVER HAVEN DR. W . L . WAS H A M D R . SE R V I C E D R . STEARMAN DR. TERMI N A L D R . HA N G E R R D . 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B R A Z O S D R I V E TE X A S T R A D I T I O N S SA B I N E LAVACA LN DRIVE WILDF L O W E R GREE N HICKO R Y LN HIC K O R Y SA R A Z A N L O O P N O R T H SARAZEN LOOP SOUTH G E O R G I A N D R . CANT E R B U R Y TRL RI D G E R U N D R W A L D E N DR . SCISSORTAIL T R A I L BRIAR PATCH COVE GRA P E V I N E L A N E HO L L Y B E R R Y LANE AGAVE LANE GOLDE N R O D SOT O L PAS S CHU C K W A G O N TRA I L DO U B L E FI R E T R . PR O S P E C T O R PA S S INDIAN SP R I N G S D R . FRI E N D L Y CR. CV. ROSEB U D L N LN SAD D L E TR.HARN E S S LN. LONG H O R N TR . BARNDANCE CV. RA N C H HO U S E CV . GR E A T FR O N T I E R DR. BRA N D I N G IRO N C V . CAM P DRIV E RO D E O D R . STO C K M A N TR OL I V E ST . W R U T T E R S V I L L E D R N AU S T I N A V E E MO R R O W S T . E SPRING ST. E UNIVERSITY AVE W 2ND ST. E 11TH ST. E 3RD ST. E 4TH ST. E 5TH ST. E 6TH ST. E 7TH ST. E 8TH ST. E 9TH ST. E 10TH ST. S C O L L E G E S T . 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C.R. 10 5 C.R. 10 7 C.R . 1 0 4 C. R . 1 0 4 BE R R Y L A N E EA S T V I E W D R I V E DOVE V A L L E Y WI N D Y H I L L WHIG WAY LE A D S C A S T L E WA L K BRITTANIA BLVD. BUCK S K I N CRT. ANT L E R D R . BUCK B E N D FAWN R I D G E DOE RU N WH I T E T A I L D R I V E BU C K L A N E AX I S D E E R C V . M U L E D E E R C V . FAUBIO N D R . FAUB I O N D R . P A T R I C A R D . P A T R I C A R D . DOE R U N WO L F R D . STREET WRIGH T BROTH E R S DRIVE CO R S A I R D R . AVIATI O N DR. FA I R W A Y DR . ARROW H E A D R D . CHAMPIONS COURT WOODALL DR. D.B . W O O D R O A D D.B . W O O D R O A D RO A D BR E A K S CE D A R ME A D O W P A R K ME A D O W RIDG E INDIAN MEADOWME A N D E R I N G CRE E K ST I L L ME A D O W BR O O K ME A D O W BL U F F ME A D O W SC E N I C ME A D O W CO V E Y DO V E ME A D O W SP A R R O W CO V E GL E N ME A D O W STONE HENGE NE W B U R Y KEMPTO N A S C O T P R I V A T E D R I V E CHURCH I L L WAIZE L W A Y PERK I N S P L A C E JA N L N HO W R Y D R MC C O M B S AS H B U R Y UNIV E R C I T Y PAR K K U Y K E N D A L L M C C O O K WEIS S OLIN CV SE I N N E R L O O P M A P L E EAST R I D G E L N A V A L A N C H E P R E C I P I C E W A Y GREEN S L O P E O L D P E A K R D ZENIT H PINNAC L E BROAD PEAK H A W K E Y E LA CON T E R R A GRAND E M E S A A N I M A S V A L L E S I T O MA N C O S CR E S T E D B U T T E NA T U R I T A GRAND JUNCT I O N WOLF R A N C H P K W Y RIV E R Y B L V D RIVE R B E N D TA N K S L Y C I R C L E WOO D L A K E M O R E L A N D S C H O O L SUN D A Y SCH O O L WOO D S T O C K CLIF F W O O D CED A R L A K E WIND HOL L O W LEA N N E WI L D W O O D WILD W O O D BOQU I L L A TRL BIG TH I C K E T IN D I A N L O D G E HER I T A G E OAKS B E N D BI G B E N D FO R T D A V I S CAP R O C K C A N Y O N HI D D E N S P R I N G S ENC H A N T E D ROC K RIVER W A L K LOST M A P L E S FOSSI L RIM S O N O R A T R A C E PALO D U R O CANYON BI G S P R I N G S SIERRA B L A N C O ROSEDAL E ELMW O O D FAIR M O N T BE D F O R D PO P L A R B O X W O O D PLUM M A D R I D CON C O R D BLU E H A W PINION BIRCH B R I L E Y T A S C A T E NAMBOC A MORAL PASS R O W A N NA R A N J O MAD R O N E SHINN E C O C K H I L L S POP L A R RID G E BIG DR L O N G W E D G E PROSP E R I T Y H I L L S V E R R E N A TI G E R V A L L E Y FALCON FLIGHTLOVIE LN JA Y D E E T E R DAWAN A LA V E R N E T E R SA N D H I L L S MI C K E L S O N KIERAN COVE PRAIR I E D U N E S CA S T L E PINE S SINUSO KASBERG, PATRICK & ASSOCIATES, LP CONSULTING ENGINEERS GEORGETOWN, TEXAS 78626 FIRM REGISTRATION NUMBER F-510 PROPOSED 2017 IMPROVEMENT PROJECTS EXHIBIT C January 23, 2018 0 HORIZONTAL SCALE IN FEET 2500 5000 N O R T H © 20 1 4 K a s b e r g , P a t r i c k & A s s o c i a t e s , L P FI L E : P: \ G e o r g e t o w n \ 2 0 1 4 \ 1 4 - 1 1 8 5 Y R C I P \ C A D \ E x h i b i t \ 2 0 1 7 - 0 2 - 2 0 \ h i p r e x h i b i t o a m a p . d w g L A S T S A V E D : 3/ 1 / 2 0 1 7 2 : 4 4 : 2 7 P M LA Y O U T : 11 x 1 7 e x h i b i t GEORGETOWNTEXAS EST. 1848LEGEND GEORGETOWN CITY LIMITS GEORGETOWN ETJ BID PROJECTS CHIP SEAL - 2 COURSE WITH FOG SEAL NOVACHIP HIPR HIGH PERFORMANCE SURFACE SEAL (HA5 / ONYX / PMM) Page 49 of 98 Citywide Sidewalk Improvements Austin Ave Sidewalk Improvements Project No. 1CJ TIP No. None September 2018 Project Description The proposed project consists of the rehabilitation and installation of pedestrian facilities along Austin Ave from Hwy 29 to Leander Rd. Various methods of rehabilitating existing non-compliant sidewalks will be considered. This project requires coordination with TCEQ and TDLR and all proposed pedestrian elements will be ADA compliant with the Texas Accessibility Standards (TAS). Purpose To provide ADA/TDLR compliant sidewalks and ramps identified in the 2015 Sidewalk Master Plan. Project Managers Chris Pousson Engineer KPA Element Status / Issues Design Design is in progress. Open house to be scheduled for residents and businesses along Austin Ave. Tentatively scheduled to bid mid-September Environmental/ Archeological TBD Rights of Way / Easements none Utility Relocations TBD Construction TBD Other Issues TBD Page 50 of 98 City of Georgetown, Texas Transportation Advisory Board September 14, 2018 SUBJECT: Disc ussion and review of the 29 b y-pass road. - John Marler, Board Chair ITEM SUMMARY: FINANCIAL IMPACT: N/A SUBMITTED BY: Emily Ko o ntz ATTACHMENTS: Description Type SW Bypas s letter Backup Material Crawford Email on 29 Backup Material Page 51 of 98 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Tom Crawford July 30, 2018 To whom it may concern: While serving as the 2015 Georgetown Road Bond Committee at the Chairman, one of the projects discussed by the committee was the routing of the Southwest Bypass. The city traffic engineers, Bill Dryden among others, insisted that the route go to the Wolf Ranch Parkway from DB Wood to connect with the new road known as the SW Bypass. The entire committee of 15, including all of the GTAB members, believed a direct route to SH 29 would be more useful to commercial traffic to accomplish the overall goal of encouraging thru traffic to avoid driving through the center of the city. Our committee members were unsuccessful in convincing the engineers of a direct route from SH 29 to Leander Road. Their reasoning for the rejection was the additional cost of building the section straight to SH 29 since the Wolf Ranch Parkway and the extension of DB Wood were already in the process of construction. The engineers also determined that the short extension to SH 29 would add considerable cost to the project. It was the concern of the committee that large commercial vehicles would hesitate from using the new route due to the many tight turns, the pending elementary school on the route and the high cost homes on either side of the road. Time will tell if the goal of this new costly route will accomplish the intended objective. Sincerely yours. Tom Crawford 2015 Road Bond former Chairman 103 Egret Cove Georgetown, TX 78633 Cell Phone 512-431-5285 E-mail: TomCrawford@CIB.Net Page 52 of 98 1 John R. Marler From:Tom Crawford <tomcrawford@cibrokers.com> Sent:Monday, July 30, 2018 2:36 PM To:'John R. Marler' Subject:SW Bypass Zig-Zag I did everything I could to convince the city engineers to extend the SW Bypass straight to SH 29 very early in the planning stage. One of the prime objectives of the bypass was to get trucks off of SH 29 through the city: Both those going straight through the city or going to I-35. It was my concern that the large trucks would be hesitant to turn right on DB Wood and then right on to Wolf Ranch Parkway then left on to the real bypass. Time will tell if my prediction is correct. Tom Crawford 2015 Road Bond former Chairman 512-431-5285 Cell TomCrawford@CIB.Net From: John R. Marler [mailto:jmarler@marfam.com] Sent: Monday, July 30, 2018 1:18 PM To: Tom Crawford Subject: 29 to Leander bypass You mentioned, at the steak fry, that you were severely disappointed in the bypass. Could you write me a letter outlining why you were disappointed and what you had fought for in the Bond. I can then put it on GTAB agenda.. John R. Marler Sent from my Galaxy S9. Please excuse my brevity. Virus-free. www.avast.com Page 53 of 98 City of Georgetown, Texas Transportation Advisory Board September 14, 2018 SUBJECT: Cons id eration and p o s s ib le approval of the Minutes fro m the August 10, 2018 Meeting and the cancelled July 13, 2018 Meeting. -- Emily Ko o ntz - Board Liais on ITEM SUMMARY: FINANCIAL IMPACT: NONE SUBMITTED BY: Emily Ko o ntz - Board Liaison ATTACHMENTS: Description Type GTAB Minutes Augus t 10 2018 Backup Material GTAB Minutes July 13 2018 Backup Material Page 54 of 98 Minutes of the Meeting of the Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas August 10, 2018 The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participation at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City at least three (3) days prior to the scheduled meeting date, at (512)930-3652 or City Hall at 113 East 8th Street for additional information: TTY users route through Relay Texas at 711. Board Members Present: John Marler – Board Chair, Dan Jones, Robert Redoutey, Sheila Mills, Doug Noble, Troy Hellmann Board Members Absent: John Hesser, Ron Bindas – Vice Chair, Donna Courtney – Secretary Staff Present: Wes Wright, Russ Volk, Octavio Garza, Jim Briggs, Ed Polasek, Nat Waggoner, Emily Koontz Others Present: Gary Reed, Carl Norris, John Milford, Richard Valentine, Trae Sutton – KPA Engineering, Ross Hunter, Ross Scott, Josh Crawford, Wendy Dew, Terry Reed, Douglas Haegebarth, John Muchler-Aguirre and Fields, Brad Lamb-GTU Jet, Patrick Taylor-Kauffman Associates, Ashley McClain-Cox-McClain Environmental Regular Session A. Call to Order: Meeting called to order by John Marler at 10:00am Georgetown Transportation Advisory Board may, at any time, recess the Regular Session to Convene an Executive Session at the request of the Chair, a Board Member, The City Manager, Assistant City Manager, General Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. B. Introduction of Visitors: All visitors and staff were introduced. C. Industry/CAMPO/TxDOT/Transit Updates: Ed Polasek gave updates. Next council meeting they will be taking an agreement with Southwestern University to allow students and faculty to use their Pirate cards as buses passes for GoGeo. The university will pay the city $2,500 for the first year and then the city will evaluate ridership and renegotiate that contract after the first year. This will make it easier for students and faculty to access the GoGeo program. The city has met with TxDot on the Leander Road project. The public meeting may be delayed because it looks like the schematic has not been finalized due to some concerns by Leander on the alignment. The city is working with them on how to move the project forward specifically so the city can get started on the bond and the Campo project for Leander Road. D. Airport Monthly Update: Russ Volk gave updates. Airport master plan now has all inputs from FAA and TxDOT Aviation incorporated into the latest version. Runway Rehabilitation project is out for bids. There is a bid out later this month for the new overlay of the runway itself. They have been focusing on several initiatives in the airport primarily some hangar upgrades and some door seals. Fuel price comparisons are Page 55 of 98 included in the packet. Airport is running in the black for the fiscal year. Should wrap up the fiscal year with three straight years of operating in the black. Jim Briggs made a statement that Russ Volk is retiring. Marler presented Volk with a certificate of appreciation signed by all present board members. Citizens Wishing to Address the Board: The following people with the Airport Concerned Citizens (ACC) signed up to speak to the Board on Item G: Wendy Dew – 6 minutes E. June 2018 GTAB Updates: Wright gave updates. All updates included in the packet. Mills asks about possible improvements for DB Wood and Wright responds that there is nothing in the next year’s fiscal budget, but there was a package for improvements in the 2015 road bond program and is set for 2020-2021. Hellmann asks about the intersection at DB Wood and 29. Wright responds that the county is working with Georgetown and the state to improve the intersection – looking at putting in a turn lane and widening the intersection. This is not a bond program project. Marler asks about repaving in the Sun City area and Wright responds that there will be golf cart transportation for people that need it. F. Presentation and discussion on the City's 2030 Comprehensive Plan Update Process – Nat Waggoner, AICP, Long Range Planning Manager. Comp Plan Schedule is included in packet. Legislative Regular Agenda G. Consideration and possible approval of the Minutes from the June 08, 2018 Meeting – Emily Koontz – Board Liaison. MOTION by Dan Jones, second by Sheila Mills to approve the minutes as presented. APPROVED 6-0-3 (Bindas, Courtney, Hesser – absent) H. Consideration and possible recommendation to renew the current contract with Avfuel Corporation to supply aviation fuel (Jet-A and 100LL/Avgas) and services to the Georgetown Municipal Airport, City of Georgetown, in the estimated annual amount of $2,600,000.00 – Russ Volk, C.M., Airport Manager. Avfuel won the initial bidding competition. Resulted in a two year contract with three one-year renewal options. The city is coming the end of the two year period and would like to renew for the first one- year option. Avfuel has been great to work with and they put in a lot of effort to make sure we keep in the fuel we need to supply our airport businesses and users. MOTION by Doug Noble, second by Troy Hellmann. APPROVED 6-0-3 (Bindas, Courtney, Hesser – absent) I. Consideration and possible recommendation to adopt the Draft Airport Master Plan. – Russ Volk, C.M., Airport Manager and Octavio A. Garza, P.E., C.P.M, Public Works Director. Multiple firms submitted proposals – Kauffman and Associates won the consulting proposal and have been exceptional to work with. This airport has undergone comprehensive review and created a master plan. FAA requires master Page 56 of 98 plans. Master plan is included in the packet. Marler asks and Volk confirms that what the board is voting on is simply adopting the plan and the recommendations within. Briggs makes a statement that as a site plan comes into develop, it would have to comply with the master plan and that land use items of the plan were important not only for planes and hangars but for revenue to continue to support the operation as well. Hellmann asks and Volk confirms that this plan has been reviewed by TxDOT and the FAA to make sure it would meet all requirements and have all essential elements. MOTION by Troy Hellmann, second by Dan Jones. APPROVED 6-0-3 (Bindas, Courtney, Hesser – absent) Citizens Wishing to Address the Board: The following people with the Airport Concerned Citizens (ACC) signed up to speak to the Board on Item G: Hugh C. Norris Jr. – 6 minutes J. Consideration and possible recommendation on the Austin Avenue Bridges Environmental Clearance Process and selection of a Locally Preferred Alternative – Edward G. Polasek, AICP, Transportation Planning Coordinator. Polasek gave presentation. Presentation is included in the packet. Marler asks and Polasek responded that “no bill” means to leave it as it is. Briggs commented that “no bill” does not mean that they would not continue maintenance. Hellmann asked and Polasek responded that they like 6A better because impacts were less with new construction on the east side, the right of way needed on the west side would be greater, and the Blue Hole park would be impacted on the west side as well. MOTION by Doug Noble, second by Sheila Mills. APPROVED 6-0-3 (Bindas, Courtney, Hesser – absent) Citizens Wishing to Address the Board: The following people with the Airport Concerned Citizens (ACC) signed up to speak to the Board on Item G: Ross Hunter – 3 minutes GTAB STATEMENT AUGUST 10, 2018 AGENDA ITEM “D” AIRPORT MONTHLY REPORT Good morning Mr. Chairman, and members of the GTAB. My name is Wendy Dew. My residence is 30109 Spyglass Circle, Georgetown, Texas. I am a member of the Airport Concerned Citizen (ACC). This is the 84th presentation by ACC members to the city council and/or the GTAB. My statement this morning is a response to comments made by a board member at the last meeting on June 8, 2018. A board member expressed being personally offended by public statements inferring improper ethics, honesty and transparency issues with city officials. Other board members agreed. By board rules, a response by the public at that meeting was not allowed. It is perhaps appropriate that a board member made the comment because the ACC has been offended numerous times over the past five years by city officials and a public response is justified. On behalf of the ACC I will describe some, but not all issues which offend Page 57 of 98 the general public, are related to this agenda item, and need to be addressed for the public record. They include, but are limited by time to : • Refusal of city officials to exchange dialog with public speakers and respond to their requests for staff information and justification for identified issues. Public officials can take time yucking it up and backslapping with themselves and staff, but will not address important issues when requested by the public who, by board rules, must remain gagged and silent. • Refusal of the city officials to meet with representative of the public in open public workshops for detailed information on important issues that impact the public's safety, health and property values and alternatives to proposed major airport construction grants. This board has a responsibility to the public and the city council to consider views of the public and staff prior to its decisions. You can't do that without engaging the public for its views. • An official public policy of lies regarding continued expansion of airport property and aviation operations to transform our once publicly acceptable airport to a current health and safety hazard and subject of public controversy. • Lies by public officials in a state hearing that a local public hearing was held for a pending federal funded project and that there is no expansion of aviation operations being planned or implemented at our public owned airport. In fact, there have been no federal structured NEPA level public hearings for a single federal or state funded airport grant in the past 38 years. AND, aviation expansion facilities funded by the over $25 Million total in project grants have provided accommodations for expansion of based aircraft from 48 to 405 and take off and landing operations from 85/day to 553/day. The new 20 year airport plan and its $60 Million construction PROGRAM supports operations up to 764/day. • Refusal of city officials to fund a feasibility study for a seamless transfer of the current landlocked airport in the heart of our city to a permanent, superior, safer site at no cost to the city taxpayers. • Refusal of city officials to work with FAA on behalf of the general public to establish airport flight rules to prevent low level, debilitating noise, dangerous take off and landing turning maneuvers over homes, schools, churches and businesses within the city established "noise sensitive areas" when ample non-developed areas are available for these maneuvers. • Refusal of public officials to justify the proposed doubling of strength of Runway 18-36 and offer less costly resurfacing treatments to protect the runway's current strength. • Collaboration of city officials with TxDOT and FAA to allow unelected bureaucrats to make and determine Categorical Exclusions from EIS's and the NEPA contrary to federal regulations that require airport Sponsors to submit proposed environmental clearances to SBGP or FAA officials for their rejection, modification, or approval. • Refusal of public officials to present in layman's terms documentation showing how airport revenues are paying for all cumulative city shares of grants, interest on those debts, and all cumulative airport maintenance and operations costs. Mr. Chairman, I appreciate your willingness to try and educate yourself on airport issues, but what you were given to review is a product of numerous lies given to FAA by the City and TxDot officials. These are only a few issues of which the public is and has been offended and demonstrate a clear need for open and fair dialog between city officials and the public regarding airport issues. Page 58 of 98 GTAB STATEMENT AUGUST 10, 2018 AGENDA ITEM "I" DRAFT AIRPORT MASTER PLAN Good morning Mr. Chairman, members of the Georgetown Transportation Advisory Board. My name is Hugh C. Norris, Jr. My address is 4400 Luna Trail, Georgetown, Texas. I am a member of the Airport Concerned Citizens (ACC). My comments this morning address agenda item "I", the staff proposed recommendation to adopt the Draft Airport Master Plan. The ACC demands this item be postponed pending a full vetting of this plan by a special GTAB public meeting. The attached Staff Briefing Sheet portion titled "Item Summary" for this item is misleading and false. Examples include: 1. The second paragraph describing purpose of the plan infers that expansion of aviation operations by improved or new facilities to meet anticipated new demands is the only option for the citizens of the city who actually own the airport. That single option is wrong! The citizens are under no obligation to provide any improved or new facilities regardless of new potential projected demands. FAA regulations prevent the agency from making or forcing such intrusion on the rights of the airport owning citizens who may pref er to limit airport operations to current levels while maintaining facilities to meet FAA standards and/or relocate the airport to a safer, superior location or other options. 2. The third paragraph infers that the plan provided ample public input and participation in development. That inference is demonstrably wrong! Members appointed to the plan's Planning Advisory Committee (PAC) were limited to those devoted to continued expansion of aviation operations. Specifically excluded were members of the public who shared legitimate concerns of NEPA related adverse impacts to public health, safety, property detriment, and continued public controversy due to continued expansion of landlocked aviation operations. The general public could listen and observe PAC members focused only on continuing operations expansion communicating with the consultants, but were denied any dissenting or alternate view communications of their own. Such public concerns were prohibited and not included indevelopment of any portion of the plan or its 20 year, $60 Million PROGRAM of capital improvements intended for federal and state funding. Public Q & A's at the three "Workshops" for completed plan portions and written comments provided through the plan web site were quickly ignored without consultant comments and without notice and elimination justification by the PAC and the consultant. To this date no documented public plan commentaries and TxDOT and FAA review and responses have been made known to this board or the general public. Public input and participation in development of the plan and its PROGRAM were a cruel and demonstrable hoax. 3.The fourth paragraph states the plan was developed in accordance with FAA requirements. Not true! Documented comments to the consultant identify specific portions of six chapters of FAA AC 150/5070.6B, the primary regulation governing development of such plans, that were omitted from study and commentary making the final plan and its PROGRAM irredeemably defective. NEPA related adverse issues associated with the location of the airport in the very heart of our growing city and totally atop the Edwards Aquifer Recharge Zone were ignored. Documented past citizen opposition to adverse impacts arising by expanded aviation operations were ignored. Issues of debilitating noise, safety, health issues, and property damage of those on the ground under flight paths for take offs and landings were ignored. Page 59 of 98 Mitigation measures to eliminate or reduce adverse impacts due to continuation and expansion of operations were ignored. Other airport expansion alternatives for a superior safer location that deserved review and recommendations were ignored. Appropriate NEPA level reviews for PROGRAM projects were ignored. The city's Public Information Office through its outreach with all community press, news media, TV, and social media is fully capable of providing full community awareness of documented public comments on this plan's development, FAA and TxDOT review and responses to such comments, and FAA's final comments to TxDOT for changes to this Draft Final Plan. With no such prior comprehensive public and GTAB information, it is entirely premature for the board to consider action on this item. Such action must be postponed. Mr. Chairman, faced with such irredeemable defects in the current Draft Airport Master Plan, lack of proper prior information for the public and the board, and fact that city staff has scheduled a request to the Planning and Zoning Commision tu make this defective plan an update to the city's Comprehensive Plan, the ACC demands the GTAB establish a public meeting for full community input and participation on this plan and a detailed transcript based report on same for public record prior to any action recommendation on this plan to city council. Comments or questions from the board will be appreciated. Adjournment Motion by Troy Hellmann, second by Dan Jones. APPROVED 6-0-3 (Bindas, Courtney, Hesser – absent) Meeting was Adjourned at 11:50 AM Approved: Attested: ___________________________ __________________________ John Marler - Chair Donna Courtney – Secretary _________________________________ Emily Koontz – GTAB Board Liaison Page 60 of 98 Minutes of the Meeting of the Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas July 13, 2018 The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participation at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City at least three (3) days prior to the scheduled meeting date, at (512)930-3652 or City Hall at 113 East 8th Street for additional information: TTY users route through Relay Texas at 711. THIS MEETING HAS BEEN CANCELLED DUE TO LACK OF ITEMS Approved: Attested: ___________________________ __________________________ John Marler - Chair Donna Courtney – Secretary _________________________________ Emily Koontz – GTAB Board Liaison Page 61 of 98 City of Georgetown, Texas Transportation Advisory Board September 14, 2018 SUBJECT: Cons id eration and p o s s ib le ac tion to approve the Texas Department of Trans portation Grant fo r Ro utine Airport Maintenanc e -- Oc tavio A. Garza, P.E, C .P.M., Pub lic Wo rks Direc to r ITEM SUMMARY: TxDOT Aviation provid es RAMP Grants to airp o rts to help with certain maintenanc e and imp ro vement items on an airport. Thes e grants are p ro vided o n an annual fis c al year basis. Geo rgetown Municipal Airp o rt is eligible fo r up to a $100,000 reimburs able grant at a 50% reimb urs ement rate, o r $50,000. Eligib le items are includ ed in the City C o uncil ap p ro ved FY2019 Budget in Airp o rt Exp ense line items. Since this is a “reimburs ement” grant, no additio nal fund s other than thos e ap p ro ved d uring the FY19 City Budget p ro cess are eligib le. FINANCIAL IMPACT: Eligib le exp end itures are ap p ro ved in Airp ort Bud get. All reimburs ements are applied to airp o rt revenues. SUBMITTED BY: Debbie Jolly, Airp o rt Busines s Co o rd inato r ATTACHMENTS: Description Type Airport RAMP Grant Covers heet Cover Memo RAMP Grant M1914GEOR Backup Material Page 62 of 98 GTAB Meeting Date: Sep 14, 2018 Item No. AGENDA ITEM COVER SHEET _____________________________________________________________________________________________________________________ SUBJECT: Consideration and possible action to approve the Texas Department of Transportation Grant for Routine Airport Maintenance -- Octavio A. Garza, P.E, C.P.M., Public Works Director ____________________________________________________________________________________________________________________ ITEM SUMMARY: The TxDOT Aviation Routine Airport Maintenance Program (RAMP) Grant encourages airport owners to maintain their airport and make improvements using local funds. This is a 50% Reimbursable grant for eligible items. These grants are provided on an annual fiscal year basis. Georgetown Municipal Airport is eligible for up to a $100,000 grant at a 50% reimbursement rate not to exceed $50,000. Eligible items are identified in the TxDOT Aviation Routine Airport Maintenance Program Guide. Eligible Airport expenditures are verified through paid invoices. SPECIAL CONSIDERATIONS: None FINANCIAL IMPACT: Eligible expenditures are approved in Airport Budget. All reimbursements are applied to airport revenues. STAFF RECOMMENDATION: Staff recommends approval of this grant. COMMENTS: None ATTACHMENTS: Texas Department of Transportation Grant for Routine Airport Maintenance Program TxDOT Project ID: M1914GEOR Page 63 of 98 Submitted By: Debbie Jolly, Airport Business Coordinator Airport Manager Octavio A. Garza, P.E., C.P.M. Public Works Director Page 64 of 98 TEXAS DEPARTMENT OF TRANSPORTATION GRANT FOR ROUTINE AIRPORT MAINTENANCE PROGRAM (State Assisted Airport Routine Maintenance) TxDOT Project ID.: M1914GEOR Part I - Identification of the Project TO:The City of Georgetown, Texas FROM:The State of Texas, acting through the Texas Department of Transportation This Grant is made between the Texas Department of Transportation, (hereinafter referred to as the "State"), on behalf of the State of Texas, and the City of Georgetown, Texas, (hereinafter referred to as the "Sponsor"). This Grant Agreement is entered into between the State and the Sponsor shown above, under the authority granted and in compliance with the provisions of the Transportation Code Chapter 21. The project is for airport maintenance at the GEORGETOWN - GEORGETOWN MUNI Airport. Part II - Offer of Financial Assistance 1.For the purposes of this Grant, the annual routine maintenance project cost, Amount A, is estimated as found on Attachment A, Scope of Services, attached hereto and made a part of this grant agreement. State financial assistance granted will be used solely and exclusively for airport maintenance and other incidental items as approved by the State. Actual work to be performed under this agreement is found on Attachment A, Scope of Services. State financial assistance, Amount B, will be for fifty percent (50%) of the eligible project costs for this project or $50,000.00, whichever is less, per fiscal year and subject to availability of state appropriations. Scope of Services, Attachment A, of this Grant, may be amended, subject to availability of state funds, to include additional approved airport maintenance work. Scope amendments require submittal of an Amended Scope of Services, Attachment A. Services will not be accomplished by the State until receipt of Sponsor's share of project costs. Page 1 of 128/30/2018 Page 65 of 98 2.The State shall determine fair and eligible project costs for work scope. Sponsor's share of estimated project costs, Amount C, shall be as found on Attachment A and any amendments. It is mutually understood and agreed that if, during the term of this agreement, the State determines that there is an overrun in the estimated annual routine maintenance costs, the State may increase the grant to cover the amount of the overrun within the above stated percentages and subject to the maximum amount of state funding. The State will not authorize expenditures in excess of the dollar amounts identified in this Agreement and any amendments, without the consent of the Sponsor. 3.Sponsor, by accepting this Grant certifies and, upon request, shall furnish proof to the State that it has sufficient funds to meet its share of the costs. The Sponsor grants to the State the right to audit any books and records of the Sponsor to verify expended funds. Upon execution of this Agreement and written demand by the State, the Sponsor's financial obligation (Amount C) shall be due in cash and payable in full to the State. State may request the Sponsor's financial obligation in partial payments. Should the Sponsor fail to pay their obligation, either in whole or in part, within 30 days of written demand, the State may exercise its rights under Paragraph V-3. Likewise, should the State be unwilling or unable to pay its obligation in a timely manner, the failure to pay shall be considered a breach and the Sponsor may exercise any rights and remedies it has at law or equity. The State shall reimburse or credit the Sponsor, at the financial closure of the project, any excess funds provided by the Sponsor which exceed Sponsor's share (Amount C). 4.The Sponsor specifically agrees that it shall pay any project costs which exceed the amount of financial participation agreed to by the State. It is further agreed that the Sponsor will reimburse the State for any payment or payments made by the State which are in excess of the percentage of financial assistance (Amount B) as stated in Paragraph II-1. Only work items as described in Attachment A, Scope of Services of this Grant are reimbursable under this grant. Work shall be accomplished by August 31, 2019, unless otherwise approved by the State. Page 2 of 128/30/2018 Page 66 of 98 5.Scope of Services may be accomplished by State contracts or through local contracts of the Sponsor as determined appropriate by the State. All locally contracted work must be approved by the State for scope and reasonable cost. Reimbursement requests for locally contracted work shall be submitted on forms provided by the State and shall include copies of the invoices for materials or services. Payment shall be made for no more than 50% of allowable charges. The State will not participate in funding for force account work conducted by the Sponsor. 6.This Grant shall terminate upon completion of the scope of services. Part III - Sponsor Responsibilities 1.In accepting this Grant, if applicable, the Sponsor guarantees that: a.it will, in the operation of the facility, comply with all applicable state and federal laws, rules, regulations, procedures, covenants and assurances required by the State in connection with this Grant; and b.the Airport or navigational facility which is the subject of this Grant shall be controlled by the Sponsor for a period of at least 20 years; and c.consistent with safety and security requirements, it shall make the airport or air navigational facility available to all types, kinds and classes of aeronautical use without discrimination between such types, kinds and classes and shall provide adequate public access during the period of this Grant; and d.it shall not grant or permit anyone to exercise an exclusive right for the conduct of aeronautical activity on or about an airport landing area. Aeronautical activities include, but are not limited to scheduled airline flights, charter flights, flight instruction, aircraft sales, rental and repair, sale of aviation petroleum products and aerial applications. The landing area consists of runways or landing strips, taxiways, parking aprons, roads, airport lighting and navigational aids; and e.it shall not enter into any agreement nor permit any aircraft to gain direct ground access to the sponsor's airport from private property adjacent to or in the immediate area of the airport. Further, Sponsor shall not allow aircraft direct ground access to private property. Sponsor shall be subject to this prohibition, commonly known as a "through-the-fence operation," unless an exception is granted in writing by the State due to extreme circumstances; and Page 3 of 128/30/2018 Page 67 of 98 it shall not permit non-aeronautical use of airport facilities without prior approval of the State; and f. g. h.all fees collected for the use of the airport shall be reasonable and nondiscriminatory. The proceeds from such fees shall be used solely for the development, operation and maintenance of the airport or navigational facility; and the Sponsor shall submit to the State annual statements of airport revenues and expenses when requested; and i.an Airport Fund shall be established by resolution, order or ordinance in the treasury of the Sponsor, or evidence of the prior creation of an existing airport fund or properly executed copy of the resolution, order, or ordinance creating such a fund, shall be submitted to the State. The fund may be an account as part of another fund, but must be accounted for in such a manner that all revenues, expenses, retained earnings, and balances in the account are discernible from other types of moneys identified in the fund as a whole. All fees, charges, rents, and money from any source derived from airport operations must be deposited in the Airport Fund and shall not be diverted to the general revenue fund or another revenue fund of the Sponsor. All expenditures from the Airport Fund shall be solely for airport purposes. Sponsor shall be ineligible for a subsequent grant or loan by the State unless, prior to such subsequent grant or loan, Sponsor has complied with the requirements of this subparagraph; and j.the Sponsor shall operate runway lighting at least at low intensity from sunset to sunrise; and k.insofar as it is reasonable and within its power, Sponsor shall adopt and enforce zoning regulations to restrict the height of structures and use of land adjacent to or in the immediate vicinity of the airport to heights and activities compatible with normal airport operations as provided in Tex. Loc. Govt. Code Ann. Sections 241.001 et seq. (Vernon and Vernon Supp.). Sponsor shall also acquire and retain aviation easements or other property interests in or rights to use of land or airspace, unless sponsor can show that acquisition and retention of such interest will be impractical or will result in undue hardship to Sponsor. Sponsor shall be ineligible for a subsequent grant or loan by the State unless Sponsor has, prior to subsequent approval of a grant or loan, adopted and passed an airport hazard zoning ordinance or order approved by the State. l.mowing services will not be eligible for state financial assistance. Sponsor will be responsible for 100% of any mowing services. Page 4 of 128/30/2018 Page 68 of 98 2.The Sponsor, to the extent of its legal authority to do so, shall save harmless the State, the State's agents, employees or contractors from all claims and liability due to activities of the Sponsor, the Sponsor's agents or employees performed under this agreement. The Sponsor, to the extent of its legal authority to do so, shall also save harmless the State, the State's agents, employees or contractors from any and all expenses, including attorney fees which might be incurred by the State in litigation or otherwise resisting claim or liabilities which might be imposed on the State as the result of those activities by the Sponsor, the Sponsor's agents or employees. 3.The Sponsor's acceptance of this Offer and ratification and adoption of this Grant shall be evidenced by execution of this Grant by the Sponsor. The Grant shall comprise a contract, constituting the obligations and rights of the State of Texas and the Sponsor with respect to the accomplishment of the project and the operation and maintenance of the airport. If it becomes unreasonable or impractical to complete the project, the State may void this agreement and release the Sponsor from any further obligation of project costs. 4.Upon entering into this Grant, Sponsor agrees to name an individual, as the Sponsor's Authorized Representative, who shall be the State's contact with regard to this project. The Representative shall receive all correspondence and documents associated with this grant and shall make or shall acquire approvals and disapprovals for this grant as required on behalf of the Sponsor, and coordinate schedule for work items as required. 5.By the acceptance of grant funds for the maintenance of eligible airport buildings, the Sponsor certifies that the buildings are owned by the Sponsor. The buildings may be leased but if the lease agreement specifies that the lessee is responsible for the upkeep and repairs of the building no state funds shall be used for that purpose. 6.Sponsor shall request reimbursement of eligible project costs on forms provided by the State. All reimbursement requests are required to include a copy of the invoices for the materials or services. The reimbursement request will be submitted no more than once a month. 7.The Sponsor's acceptance of this Agreement shall comprise a Grant Agreement, as provided by the Transportation Code, Chapter 21, constituting the contractual obligations and rights of the State of Texas and the Sponsor with respect to the accomplishment of the airport maintenance and compliance with the assurances and conditions as provided. Such Grant Agreement shall become effective upon the State's written Notice to Proceed issued following execution of this agreement. Page 5 of 128/30/2018 Page 69 of 98 Part IV - Nomination of the Agent f.reimburse sponsor for approved contract maintenance costs no more than once a month. e.obtain an audit as may be required by state regulations; the State Auditor may conduct an audit or investigation of any entity receiving funds from TxDOT directly under this contract or indirectly through a subcontract under this contract. Acceptance of funds directly under this contract or indirectly through a subcontract under this contract acts as acceptance of the authority of the State Auditor, under the direction of the legislative audit committee, to conduct an audit or investigation in connection with those funds. An entity that is the subject of an audit or investigation must provide the state auditor with access to any information the state auditor considers relevant to the investigation or audit. d.receive, review, approve and pay invoices and payment requests for services and materials supplied in accordance with the State approved contracts; c.if State enters into a contract as Agent: exercise supervision and direction of the project work as the State reasonably finds appropriate. Where there is an irreconcilable conflict or difference of opinion, judgment, order or direction between the State and the Sponsor or any service provider, the State shall issue a written order which shall prevail and be controlling; b.enter into contracts as necessary for execution of scope of services; a.accept, receive, and deposit with the State any and all project funds granted, allowed, and paid or made available by the Sponsor, the State of Texas, or any other entity; 2. 1. The State shall, for all purposes in connection with the project identified above, be the Agent of the Sponsor. The Sponsor grants the State a power of attorney to act as its agent to perform the following services: The Sponsor designates the State as the party to receive and disburse all funds used, or to be used, in payment of the costs of the project, or in reimbursement to either of the parties for costs incurred. Part V - Recitals 1.This Grant is executed for the sole benefit of the contracting parties and is not intended or executed for the direct or incidental benefit of any third party. 2.It is the intent of this grant to not supplant local funds normally utilized for airport maintenance, and that any state financial assistance offered under this grant be in addition to those local funds normally dedicated for airport maintenance. Page 6 of 128/30/2018 Page 70 of 98 3.This Grant is subject to the applicable provisions of the Transportation Code, Chapters 21 and 22, and the Airport Zoning Act, Tex. Loc. Govt. Code Ann. Sections 241.001 et seq. (Vernon and Vernon Supp.). Failure to comply with the terms of this Grant or with the rules and statutes shall be considered a breach of this contract and will allow the State to pursue the remedies for breach as stated below. a.Of primary importance to the State is compliance with the terms and conditions of this Grant. If, however, after all reasonable attempts to require compliance have failed, the State finds that the Sponsor is unwilling and/or unable to comply with any of the terms of this Grant, the State, may pursue any of the following remedies: (1) require a refund of any financial assistance money expended pursuant to this Grant, (2) deny Sponsor's future requests for aid, (3) request the Attorney General to bring suit seeking reimbursement of any financial assistance money expended on the project pursuant to this Grant, provided however, these remedies shall not limit the State's authority to enforce its rules, regulations or orders as otherwise provided by law, (4) declare this Grant null and void, or (5) any other remedy available at law or in equity. b.Venue for resolution by a court of competent jurisdiction of any dispute arising under the terms of this Grant, or for enforcement of any of the provisions of this Grant, is specifically set by Grant of the parties in Travis County, Texas. 4.The State reserves the right to amend or withdraw this Grant at any time prior to acceptance by the Sponsor. The acceptance period cannot be greater than 30 days after issuance unless extended by the State. 5.This Grant constitutes the full and total understanding of the parties concerning their rights and responsibilities in regard to this project and shall not be modified, amended, rescinded or revoked unless such modification, amendment, rescission or revocation is agreed to by both parties in writing and executed by both parties. 6.All commitments by the Sponsor and the State are subject to constitutional and statutory limitations and restrictions binding upon the Sponsor and the State (including Sections 5 and 7 of Article 11 of the Texas Constitution, if applicable) and to the availability of funds which lawfully may be applied. Page 7 of 128/30/2018 Page 71 of 98 Part VI - Acceptances ____________________________________ Attorney's Signature Dated at ____________________, Texas, this __________ day of _________________, 20____. I, _______________________________, acting as attorney for the City of Georgetown, Texas, do certify that I have fully examined the Grant and the proceedings taken by the Sponsor relating to the acceptance of the Grant, and find that the manner of acceptance and execution of the Grant by the Sponsor, is in accordance with the laws of the State of Texas. Certificate of Attorney Sponsor Title ____________________________________ Sponsor Signature ____________________________________ Sponsor The City of Georgetown, Texas Executed this __________ day of _______________________, 20____. The City of Georgetown, Texas, does ratify and adopt all statements, representations, warranties, covenants, agreements, and all terms and conditions of this Grant. Sponsor ____________________________________ Page 8 of 128/30/2018 Page 72 of 98 Acceptance of the State Date:_______________________________________ By:________________________________________ TEXAS DEPARTMENT OF TRANSPORTATION STATE OF TEXAS Executed by and approved for the Texas Transportation Commission for the purpose and effect of activating and/or carrying out the orders, established policies or work programs and grants heretofore approved and authorized by the Texas Transportation Commission. Page 9 of 128/30/2018 Page 73 of 98 Attachment A Scope of Services TxDOT Project ID: M1914GEOR Eligible Scope Item Sponsor Share Amount C State Share Amount B Estimated Costs Amount A GENERAL MAINTENANCE $100,000.00 $50,000.00 $50,000.00 TOTAL $100,000.00 $50,000.00$50,000.00 Accepted By: The City of Georgetown, Texas ____________________________________ Signature Title:_________________________________ Date:_________________________________ GENERAL MAINTENANCE: As needed, Sponsor may contract for services / purchase materials for routine maintenance / improvement of airport pavements, signage, drainage, AWOS systems, approach aids, lighting systems, utility infrastructure, fencing, herbicide / application, sponsor owned and operated fuel systems, hangars, terminal buildings and security systems; professional services for environmental compliance, approved project design. Special projects to be determined and added by amendment. Only work items as described in Attachment A, Scope of Services of this Grant are reimbursable under this grant. Page 10 of 128/30/2018 Page 74 of 98 TxDOT Project ID: M1914GEOR CERTIFICATION OF AIRPORT FUND The City of Georgetown does certify that an Airport Fund has been established for the Sponsor, and that all fees, charges, rents, and money from any source derived from airport operations will be deposited for the benefit of the Airport Fund and will not be diverted for other general revenue fund expenditures or any other special fund of the Sponsor and that all expenditures from the Fund will be solely for airport purposes. The fund may be an account as part of another fund, but must be accounted for in such a manner that all revenues, expenses, retained earnings, and balances in the account are discernible from other types of moneys identified in the fund as a whole. Sponsor: The City of Georgetown, Texas By:__________________________________ Title:_________________________________ Date:_________________________________ Certification of State Single Audit Requirements will comply with all requirements of the State of Texas Single Audit Act if the City of Georgetown, Texas, spends or receives more than the threshold amount in any grant funding sources during the most recently audited fiscal year. And in following those requirements, the City of Georgetown, Texas, will submit the report to the audit division of the Texas Department of Transportation. If your entity did not meet the threshold in grant receivables or expenditures, please submit a letter indicating that your entity is not required to have a State Single Audit performed for the most recent audited fiscal year. (Designated Representative) I, ___________________________, do certify that the City of Georgetown, Texas, ____________________________________ Signature ____________________________________ Title ____________________________________ Date Page 11 of 128/30/2018 Page 75 of 98 TxDOT Project ID: M1914GEOR DESIGNATION OF SPONSOR'S AUTHORIZED REPRESENTATIVE The City of Georgetown, Texas, designates, ____________________________________________ (Name, Title) as the Sponsor's authorized representative, who shall receive all correspondence and documents associated with this grant and who shall make or shall acquire approvals and disapprovals for this grant as required on behalf of the Sponsor. Sponsor: The City of Georgetown, Texas Title:_________________________________ Date:_________________________________ By:__________________________________ DESIGNATED REPRESENTATIVE Mailing Address: Overnight Mailing Address: Telephone Number: Fax Number: Email Address: Page 12 of 128/30/2018 Page 76 of 98 City of Georgetown, Texas Transportation Advisory Board September 14, 2018 SUBJECT: Cons id eration and p o s s ib le ac tion to rec o mmend an Interlocal Agreement (ILA) with Capital Metro fo r GoGeo Transportation Services fo r FY ’19 -- Edward G. Polas ek, AICP, Trans p o rtatio n Planning Coo rd inato r ITEM SUMMARY: In Ap ril of 2014, C ap ital Metro’s Bo ard of Direc to rs approved a revised Servic e Expans io n Polic y, which p ro vides a pro c es s fo r ac cessing fed eral fund s by c ities in the regio n that are not c urrently a p art o f Cap ital Metro’s s ervic e area. The City o f G eo rgeto wn, as part of the 2010 C ens us was designated a p art of the Aus tin Urb anized Area, affecting fund ing for the provis io n o f pub lic trans portation services. The City in o rd er to c o ntinue p ro vision of trans it s ervices would have to wo rk with Capital Metro , and wo uld no lo nger be eligible fo r Demand Res pons e s ervices p ro vided thro ugh C ARTS in areas not designated as Urb an in the Census . In June 2015, the City completed a Trans it Development Plan (TDP) as req uired b y the S ervic e Expans ion Polic y and des ires to p ro vide fixed-route and paratrans it services cons is tent with C ap ital Metro's Service Extens io n Polic y through a p artners hip with C ap ital Metro and CARTS. In Ap ril 2017, City Counc il adopted the Final Trans it Projec t Plan, inc luding F ares , Ridership P o licies and Branding. At the s ame time, City Counc il ad o p ted an Interlo cal Agreement with the Geo rgeto wn Health Foundatio n in whic h within one year of exec ution of the agreement the City agreed to provid e fixed route b us s ervic e, ADA paratransit and respons ive s ervice within the corporate limits o f the City. Respons ive s ervic e is a trans p o rtatio n s ervic e whic h s upp o rts acc es s to medic al fac ilities , rec reatio nal activities , jo b o p p o rtunities and ed uc ational ins titutio ns and other s o cial d eterminants of health no t d irectly s erved b y Fixed Ro ute b us . T he Foundatio n agreed to provid e $150,000 annually to the C ity for three years in order to o ffs et lo cal matc h for the transit services. In additio n the F o und ation will c ontribute an ad d itional $50,000 o n an annual basis to s upport additional trans portation solutions targeting communities no t d irectly s ervic ed by the fixed route b us s ystem. The attached Interlo cal Agreement b etween the City o f Georgetown and Cap ital Metro is intend ed to imp lement the s ec o nd full fis cal year o f fixed ro ute s ervices as outlined in the April 2017 F inal Trans it Develo p ment Plan, inc luding typ e of s ervic es , routes and p erfo rmanc e meas ures . This agreement allows City staff and Cap ital Metro to includ e a s econd para-trans it b us when fund ing is id entified and evaluate the routes and s tops to make c hanges to the service plan in the future. FINANCIAL IMPACT: Imp lementatio n c os t are inc luded in the FY 2019 bud get. T he Geo rgeto wn Health Foundatio n is providing $150,000 of the req uired lo cal fund ing. The City, Geo rgeto wn Health Fo undatio n, CARTS and Cap ital Metro are working wo rking to d etermine a delivery, fund ing and sc heduling metho d to implement a sec o nd p aratranis t b us in early 2019. SUBMITTED BY: Page 77 of 98 Edward G. Polas ek, AICP ATTACHMENTS: Description Type Draft Interlocal Agreement Backup Material Page 78 of 98 ILA - Capital Metro/City of Georgetown (Contract Transit Services) Page 1 of 20 INTERLOCAL AGREEMENT BETWEEN CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY AND THE CITY OF GEORGETOWN (Contract Transit Services) This Interlocal Agreement (“Agreement”) is between Capital Metropolitan Transportation Authority, a rapid transit authority and political subdivision of the State of Texas organized under Chapter 451 of the Texas Transportation Code (“Capital Metro”), and the City of Georgetown, a home rule city and municipal corporation, organized under Chapter 9 of the Local Government Code (“City”), each individually referred to as “Party” and collectively referred to as “Parties”, pursuant to the provisions of the Interlocal Cooperation Act, Chapter 791 of the Texas Government Code. RECITALS WHEREAS, City desires to obtain local fixed routes and complementary paratransit service in Georgetown through a partnership with Capital Metro; and, WHEREAS, Capital Metro desires to provide the transit services to the City of Georgetown; and, WHEREAS, City intends to utilize Federal Transit Administration (“FTA”) funding under 49 U.S.C. 5307 (“Section 5307”) to partly fund the cost of the transit services. Now therefore, in consideration of the mutual covenants and agreements herein, Capital Metro and the City agree as follows: AGREEMENT 1. Services. Capital Metro agrees to provide local fixed route and complementary paratransit service within the City. Fixed route and paratransit service shall be provided through a contract between Capital Metro and the Capital Area Rural Transportation System (“CARTS”) or other mutually agreed upon transportation provider. Capital Metro shall conform to the Scope of Services (“Services”), set forth in Exhibit A and the Routes, attached as Exhibit B. The City grants Capital Metro the right to use the City’s streets to provide the Services. 2. Complementary Paratransit Services. The City adopted a paratransit plan (“ADA Plan”) on July 25, 2017 in accordance with the American with Disabilities Act (42 U.S.C. chapter 126). CARTS will determine eligibility for complementary paratransit services based on the City’s ADA Plan. 3. Term. This Agreement shall be effective upon signature of the last party to sign and shall terminate on September 30, 2019, unless terminated for cause or convenience prior to the expiration date (“Term”). Page 79 of 98 ILA - Capital Metro/City of Georgetown (Contract Transit Services) Page 2 of 20 4. Fees. a) The fees for Services shall not exceed the sum of $265,383 in FTA Section 5307 funds and the sum of $578,811 in local match funds from the City and shall be based on the hourly rates set forth in Exhibit C-1 (“Fees”). b) If approved by Georgetown City Council, 3,012 vehicle hours up to one additional paratransit vehicle may be added in Fiscal Year 2019. If additional vehicle hours for paratransit are approved, the fees for Services shall not exceed the sum of $265,383 in FTA Section 5307 funds and the sum of $816,759 in local match funds from the City and shall be based on the hourly rates set forth in Exhibit C-2 (“Fees”). 5. Invoicing and Payment. a) Invoices may be submitted once per month and submitted to the attention of: City of Georgetown Finance Department P.O. Box 409 Georgetown, Texas 78627 b) All payments will be processed in accordance with Texas Prompt Payment Act, Texas Government Code, Subtitle F, Chapter 2251. c) Capital Metro shall be paid, upon the submission of proper invoices, the prices stipulated in Exhibit C, for services rendered and accepted. d) Invoices shall include data on Key Performance Measures (“Measures”) attached as Exhibit D. 6. Insurance. Capital Metro shall require its bus contractor to maintain the minimum amounts of insurance and coverages set forth in Exhibit E (“Insurance”). 7. Independent Contractor. Capital Metro’s relationship to the City in the performance of this Agreement is that of an independent contractor. The personnel performing Services under this Agreement shall at all times be under Capital Metro’s exclusive direction and control and shall be employees or subcontractors of Capital Metro’s and not employees of the City. Capital Metro shall be fully liable for all acts and omissions of its employees, subcontractors, and their suppliers and shall be specifically responsible for sufficient supervision and inspection to assure compliance in every respect with Agreement requirements. There shall be no contractual relationship between any subcontractor or supplier of Capital Metro and the City by virtue of this Agreement. No provision of this Agreement shall be for the benefit of any party except the City and Capital Metro. Capital Metro shall pay wages, salaries and other amounts due its employees in connection with this Agreement and shall be responsible for all reports and obligations respecting them, such as Social Security, income tax withholding, unemployment compensation, workers' compensation and similar matters. 8. Standards of Performance. Capital Metro shall perform Services hereunder in compliance with all applicable federal, state, and local laws and regulations. Capital Metro shall use only licensed personnel to perform work required by law to be performed by such personnel. 9. Licenses and Permits. Capital Metro shall, without additional expense to the City, be responsible for obtaining any necessary licenses, permits, and approvals for complying with any federal, state, Page 80 of 98 ILA - Capital Metro/City of Georgetown (Contract Transit Services) Page 3 of 20 county, municipal, and other laws, codes, and regulations applicable to the performance of Services to be provided under this Agreement including, but not limited to, any laws or regulations requiring the use of licensed subcontractors to perform parts of the work. 10. Notice of Labor Disputes. If Capital Metro has knowledge that any actual or potential labor dispute is delaying or threatens to delay the timely performance of the Services, Capital Metro immediately shall give notice, including all relevant information, to the City. 11. Excusable Delays. Except for defaults of subcontractors, Capital Metro shall not be in default because of any failure to perform this Agreement under its terms if the failure arises from causes beyond the control and without the fault or negligence of Capital Metro. Examples of these causes are: acts of God or of the public enemy, acts of the City of in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, and unusually severe weather. In each instance, the failure to perform must be beyond the control and without the fault or negligence of Capital Metro. 12. Termination for Convenience. The City may, whenever the interests of the City so require, terminate this Agreement, in whole or in part, for the convenience of the City. The City shall give ninety (90) days’ prior written notice of the termination to Capital Metro specifying the part of the Agreement terminated and when such termination becomes effective shall incur no further obligations in connection with the Services so terminated, and, on the date set forth in the notice of termination, Capital Metro will stop the Services to the extent specified; provided, any such termination must align with Capital Metro’s three (3) yearly service changes, which occur in January, June, and August. 13. Equal Employment Opportunity. In connection with the execution of this Agreement, Capital Metro shall not discriminate against any employee or applicant for employment because of race, religion, color, sex, age or national origin. Capital Metro shall take affirmative action to ensure that applicants and employees are treated fairly without regard to their race, religion, color, sex, age or national origin. Such actions shall include, but not be limited to, the following: employment, upgrading, promotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. 14. Federal Funding. a) The City intends to use federal funds to meet a portion of is financial commitment under Agreement. In recognition of this fact, the Parties agree to conduct all procurements, maintain all records, and otherwise conduct their activities under this Agreement to ensure compliance with all applicable federal statutes, regulations, policies and Agreement requirements necessary to obtain and expend anticipated federal funds and reimbursements, including but not limited to the requirements of 49 C.F.R. section 18.36. b) The Parties will specifically comply with the federal contracting requirements as set forth in the 2016 Federal Transit Administration Master Agreement (“Master Agreement”) which may be access at the following link: https://www.transit.dot.gov/sites/fta.dot.gov/files/Bulletin16- 06ENCLMasterAgreementFY2016_03-04-16.pdf. In doing so, the Parties will require compliance with the applicable federal contracting provisions in all of their contracts and subcontracts related to the Services. In their contracting processes, the Parties will solicit proposals or bids for all of the contracts in accordance with applicable federal, state and local laws, rules, regulations and funding requirements. Page 81 of 98 ILA - Capital Metro/City of Georgetown (Contract Transit Services) Page 4 of 20 15. Use of Information. It shall be the responsibility of each Party to comply with the provisions of the Texas Public Information Act, Chapter 552 of the Texas Government Code (“TPIA”). Neither Party is authorized to receive requests or take any other action under the TPIA on behalf of the other Party. 16. Examination and Retention of Records. The City and its representatives shall have audit and inspection rights described below: a) The City and its representatives shall have the right to examine, all books, records, documents, and other evidence and accounting procedures and practices sufficient to reflect properly all direct and indirect costs of whatever nature claimed to have been incurred and anticipated to be incurred for the performance of this Agreement. Such right of examination shall include inspection at all reasonable times at Capital Metro offices, or such parts thereof, as may be engaged in or maintain records in connection with the performance of this Agreement. b) All records shall be made available at the office of Capital Metro at all reasonable times for inspection, audit, or reproduction until the expiration of three (3) years from the date of final payment under this Agreement or for the amount of time required under applicable records retention laws, whichever is longer except that if this contract is completely or partially terminated, the records relating to the work terminated shall be made available for a period of three (3) years from the date of any final settlement or for the amount of time required under applicable records retention laws, whichever is longer. 17. Limitation of Liability. In no event shall either Party, their respective officers, directors, agents or employees be liable in contract or tort, to the other party (or its subcontractors) for special, indirect, incidental or consequential damages, resulting from the performance, nonperformance, or delay in performance of their obligations under this Agreement. This limitation of liability shall not apply to intentional tort or fraud. 18. Claims. In the event that any claim, demand, suit, or other action is made or brought by any person, firm, corporation, or other entity against the City, Capital Metro shall give written notice thereof, to the City within three (3) working days after being notified of such claim, demand, suit, or action. Such notice shall state the date and hour of notification of any such claim, demand, suit, or other action; the name and address of the person, firm, corporation, or other entity making such claim or instituting or threatening to institute any type of action or proceeding; the basis of such claim, action, or proceeding; and the name of any person against whom such claim is being made or threatened. Such written notice shall be delivered either personally or by mail as hereinafter provided. 19. Assignment. This Agreement shall be binding upon the parties, their successors, and assignees; provided, however, that neither Party shall assign its obligations or delegate its duties hereunder without the prior written consent of the other. Any attempted assignment or delegation without written consent shall be void and ineffective. 20. Governing Law. The rights, obligations, and remedies of the Parties shall be governed by the laws of the State of Texas. Whenever there is no applicable state statute or decisional precedent governing the interpretation of, or disputes arising under or related to, this Agreement, then federal common law, including the law developed by federal boards of contract appeals, the United States Claims Court (formerly the Court of Claims), and the Comptroller General of the United States, shall govern. 21. Venue. Venue for any action shall lie exclusively in Travis County, Texas. Page 82 of 98 ILA - Capital Metro/City of Georgetown (Contract Transit Services) Page 5 of 20 22. Incorporation by Reference. Incorporated by reference the same, as if specifically written herein are the rules, regulations, and all other requirements imposed by the law, including but not limited to compliance with those applicable rules and regulations of the State of Texas and federal government, all of which shall apply to the performance of the Services under this Agreement. 23. Severance. Should any one or more provisions of this Agreement be deemed invalid, illegal or unenforceable for any reason, such as invalidity, illegality or unenforceability shall not affect any other provision held to be void, voidable, or for any reason whatsoever of no force and effect, such provision(s) shall be constructed as severable from the remainder of this Agreement and shall not affect the validity of all other provisions of this Agreement, which shall remain of full force and effect. 24. Headings. The headings contained in this Agreement are for reference purposes only and shall not in any way affect the meaning or interpretation of this Agreement. 25. Notices. Any notice required or permitted to be delivered under this Agreement shall be deemed delivered in person or when deposited in the United States mail, postage prepaid, certified mail, return receipt requested, addressed to the City or Capital Metro, as the case may be, at the addresses set forth below. Notice given by any other manner shall be deemed effective only if and when received by the Party to be notified. A Party may change its address for notice by written notice to the other Party as herein provided. If to City: David Morgan, City Manager City of Georgetown 113 E. 8th Street Georgetown, Texas 78626 With copy to: Charlie McNabb, City Attorney City of Georgetown 113 E. 8th Street Georgetown, Texas 78626 If to Capital Metro: Capital Metropolitan Transportation Authority Attn: Vice President of Strategic Planning and Development 2910 E. Fifth Street Austin, Texas 78702 With copy to: Capital Metropolitan Transportation Authority Attn: Chief Counsel 2910 E. Fifth Street Austin, Texas 78702 Page 83 of 98 ILA - Capital Metro/City of Georgetown (Contract Transit Services) Page 6 of 20 These writings are intended as the final expressions of the Agreement of the Parties and as a complete and exclusive statement of the terms of the Agreement. 26. Performance. The failure of a Party at any time to require performance by the other Party of any provision of this Agreement shall in no way affect the right of such Party to require such performance at any time thereafter nor shall the waiver by either Party of a breach of any provision be taken or held to be a waiver of any succeeding breach of such provision or as a waiver of the provision itself. 27. No Waiver. The Parties to this Agreement are governmental entities under state law and nothing in this Agreement waives or relinquishes the right of the Parties to claim any exemptions, privileges and immunities as may be provided by law. 28. Amendment. This Agreement may be amended only in writing by an instrument signed by an authorized representative of Capital Metro and the City. 29. Entire Agreement. This Agreement represents the complete and entire Agreement between the Parties respecting the matters addressed herein, and supersedes all prior negotiations, agreements, representations, and understanding, if any, between the Parties pertaining to the subject matter herein. 30. Current Revenues. All monies paid by the Parties under this Agreement will be paid from current revenues available to the paying Party. 31. Appropriation of Funds. The obligations of the City under this Agreement to make payments to Vendor are subject to appropriation by the City of funds that are lawfully available to be applied for such purpose. If City fails to make such an appropriation prior to a fiscal period of City for the payments scheduled in such a fiscal period, this Agreement shall terminate at the end of the last fiscal period immediately preceding the fiscal period for which funds have not been appropriated. The City shall deliver notice to Vendor of such termination at least forty-five (45) days prior to such termination, but failure to give such notice shall not prevent the termination of this Agreement. 32. Administrative Approvals. The City’s City Manager and the Capital Metro President/CEO will have the authority to negotiate and execute amendments to this Agreement without further City Council action or action from the Capital Metro Board of Directors, but only to the extent necessary to implement and further the clear intent of City Council and Capital Metro Board of Directors’ approval, and not in such a way as would constitute a substantive modification of the terms and conditions hereof or otherwise violate Chapter 791 of the Texas Government Code. Any amendments that would constitute a substantive modification to the Agreement must be approved by the governing bodies of the Parties. 33. Exhibits. The following exhibits are incorporated herein by reference: A. Services B. Routes C. Fees D. Measures E. Insurance Page 84 of 98 ILA - Capital Metro/City of Georgetown (Contract Transit Services) Page 7 of 20 CERTIFICATIONS The Parties certify that: (a) the Services specified herein are necessary and essential and are properly within the statutory functions of the affected governmental entity; (b) the proposed arrangements serve the interest of efficient and economical administration of the governmental function; (c) the Services, supplies or materials contracted for are not required by paragraph 21 of Article 16 of the Constitution of Texas to be supplied under an Agreement given to the lowest responsible bidder not is this Agreement prohibited by Chapter 791 of the Texas Government Code; and (d) this Agreement neither requires nor permits either Party to exceed its duties and responsibilities or the limitations of its authority. IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed by their respective undersigned duly authorized effective as of the date of the last Party to sign. Capital Metropolitan Transportation Authority City of Georgetown By: By: Randy Clarke Printed Name: ____________________________ President/CEO Title: ___________________________________ Date: Date: Page 85 of 98 ILA - Capital Metro/City of Georgetown (Contract Transit Services) Page 8 of 20 Exhibit A – Services 1. GENERAL PURPOSE This Scope of Services documents the requirements related to the operation of fixed route and complementary paratransit services operated by a bus operator through a contract with Capital Metro for the City: 1.1. Capital Metro through its bus operator shall provide an operationally dependable vehicle service for passenger use, equipped for maximum passenger comfort in a cost-effective manner, and continually maintained and operated in a safe condition as described herein. 1.2. Capital Metro through its bus operator shall furnish all supervision, personnel, passenger vehicles, fuel, materials, supplies, storage and maintenance facilities, tools, equipment, insurance, and incidentals as required to perform an operationally dependable public transportation service. 1.3. The bus operator shall provide reservation and dispatch services in response to reservations made by customers or their agents through the bus operator’s reservation system for paratransit service. For fixed route information, the bus operator shall provide such information. 1.4. Paratransit service eligibility and scheduling shall be completed by Capital Metro’s bus operator in accordance with the City’s ADA Plan. 2. VEHICLE HOURS Annual vehicle hours are not to exceed 7,124 for fixed route and 3,562 for paratransit. If approved by Georgetown City Council, 3,012 vehicle hours for one additional paratransit vehicle may be added. Service will include four (4) fixed routes, as shown in Exhibit B, and complementary paratransit service. 3. VEHICLE REQUIREMENTS 3.1. Two peak vehicles are required for fixed route service. Vehicles shall be accessible and have the ability to transport at least twelve (12) seated persons. 3.2. One peak vehicle is required for paratransit service. The vehicle shall be accessible and capable of transporting at least twelve (12) seated persons. If approved by Georgetown City Council, one additional paratransit vehicle may be added in fiscal year 2019. 4. SERVICE PERIOD Service hours for weekdays are approximately 7:00 a.m. to 7:00 p.m. and Saturday 8:00 a.m. to 6:00 p.m. (times may vary within this window based on specific route schedules). The bus operator will not provide service on CARTS’ holidays. 5. VEHICLES 5.1. Fixed route and complementary paratransit vehicles shall have adequate heating and air conditioning; two-way radios, not on citizen band frequency; fare box; adequate interior lighting; interior and exterior signage; and padded, comfortable seating for passengers. All vehicles shall be wheelchair accessible, capable of handling two wheelchair positions. Page 86 of 98 ILA - Capital Metro/City of Georgetown (Contract Transit Services) Page 9 of 20 5.2. Vehicles shall have illuminated destination signs that are highly visible and in compliance with ADA regulations. 5.3. Vehicle destination signs shall display GoGeo and the route name or number when operating in Georgetown. The destination signs on routes operated within Georgetown will reflect that service is Georgetown service. All destination signs shall be illuminated for night operation. 5.4. Vehicles shall be equipped with passenger notice holders, and passenger discharge bells. 5.5. Vehicle bodies, frames, and components shall be in sound condition, and free of all damage. Vehicles shall comply with safety and mechanical standards of all state, federal and local governments. All mechanical, electrical, and hydraulic securement systems shall be maintained in proper working condition at all times. 5.6. All vehicles shall be equipped to permit inward and outward wheelchair boarding. Ramps and lifts will comply with ADA standards. Securement for mobility devices shall consist of four (4) securement belts. Additionally, a lap belt will be provided, if desired by the customer. 5.7. The vehicles' air conditioning system shall be of sufficient size and capacity to maintain an inside constant temperature of 75 degrees F. throughout the vehicle, regardless of outside temperature and relative humidity. The heating system shall have proportional controls and be of sufficient capacity to maintain an inside constant temperature of 70 degrees F. throughout the vehicle regardless of outside temperatures. 5.8. All vehicles operated by the bus operator shall be painted in accordance with the Capital Metro’s graphic program. 5.9. Vehicles may support graphic content that identifies GoGeo when operating within Georgetown. Additional vehicle hour cost for graphic installation incurred by the bus operator shall be reimbursed by City of Georgetown to the bus operator. 6. EQUIPMENT CONDITION 6.1. Capital Metro’s bus operator shall maintain each bus in a clean condition throughout, both interior and exterior, at all times that the bus is in service for the City. All buses must be swept, mopped, interiors wiped down (i.e., dashboards, stanchions, bars, etc.). 6.2. All vehicles placed into revenue service shall have all safety items fully operational (i.e., lights, brakes, horn, tires, etc.). 6.3. Spare buses shall be available to replace any bus that may become disabled or otherwise unavailable for operations. 6.4. Capital Metro’s bus operator shall ensure regular and frequent maintenance checks of bus lifts and ramps and will keep all lifts and ramps are in good running condition. Page 87 of 98 ILA - Capital Metro/City of Georgetown (Contract Transit Services) Page 10 of 20 7. REPORTING 7.1. Capital Metro shall submit system information to the National Transit Database (“NTD”) and FTA, as required by FTA Section 5307. 7.2. Capital Metro shall submit ridership data to the City on a monthly basis in a format mutually agreed to by both parties. At minimum, the monthly reports shall include the Performance Measures in Exhibit E. 8. TRAINING 8.1. All bus operators performing the service of the City will be properly trained to provide a high quality public transportation service Training will include, at a minimum, the following elements: 8.1.1. Defensive Driving 8.1.2. Customer service, including providing service to persons with disabilities and proper customer communication practices required for polite customer assistance. 8.1.3. Route specific training 8.1.4. Ongoing refresher training 9. PERSONNEL 9.1. Capital Metro’s bus operator shall furnish all operators, mechanics, dispatchers, supervisors, administrative personnel and other personnel services necessary for providing the Contracted Transit Services. 9.2. Capital Metro’s bus operator shall employ a supervisor to monitor the Contracted Transit Services. Such supervision shall also include responses to and investigation of all accidents. 9.3. Capital Metro’s bus operator shall provide dispatch and radio monitoring personnel during hours of revenue service. CARTS shall be able to effectively dispatch assignments and provide prompt responses to driver and/or vehicle problems which could impact service. 10. FARE COLLECTION 10.1. Capital Metro’s bus operator shall collect all fare revenue. 10.2. The amount of fares collected will be documented on the City’s monthly invoice and deducted from the cost of service. 10.3. Capital Metro’s bus operator shall provide the City with fare media for Georgetown transit services. Page 88 of 98 ILA - Capital Metro/City of Georgetown (Contract Transit Services) Page 11 of 20 10.4. Capital Metro’s bus operator shall coordinate with City of Georgetown on a process to add online fare payment to the fare collection system. Additional cost incurred by the operator for the online fare collection may be negotiated in a separate Interlocal Agreement with the City of Georgetown. 10.5. Capital Metro will assist the City of Georgetown in preparing a proposal for GoGeo ticket sales at the HEB on 1100 N Interstate 35 Frontage Rd, Georgetown, TX 78626. 11. MARKETING AND PUBLIC RELATIONS 11.1 Capital Metro and the City will coordinate on all schedules, maps and other printed materials required for marketing the service. Capital Metro and the City shall also coordinate to distribute appropriate materials for other routes and services that benefit customers of each service, such as passenger notices, cooperate and participate in marketing, promotion, advertising, public relations, and public education programs and projects. 11.2 All marketing material for GoGeo shall be the responsibility of the City. 11.3 Capital Metro shall assist the City of Georgetown in outreach and coordination with Southwestern University and to assist in promotion of free fares for Southwestern University students. Page 89 of 98 ILA - Capital Metro/City of Georgetown (Contract Transit Services) Page 12 of 20 Exhibit B – Routes Page 90 of 98 ILA - Capital Metro/City of Georgetown (Contract Transit Services) Page 13 of 20 Exhibit C – Fees C1 - FY19 Service Description Estimated Annual Hours CARTS Hourly Operating Rate Total Estimated Cost of Service Section 5307 Funding Local Funding from Georgetown Fixed Route and one Paratransit Vehicle 10,686 79.00 844,194 265,383 578,811 C2 - Additional Paratransit Vehicle Description Estimated Annual Hours CARTS Hourly Operating Rate Total Estimated Cost of Service Section 5307 Funding Local Funding from Georgetown Fixed Route and two Paratransit Vehicles 13,698 79.00 1,082,142 265,383 816,759 Page 91 of 98 ILA - Capital Metro/City of Georgetown (Contract Transit Services) Page 14 of 20 Exhibit D – Measures City of Georgetown FY19 Fixed-Route Performance Goals and Measures Page 92 of 98 ILA - Capital Metro/City of Georgetown (Contract Transit Services) Page 15 of 20 I. Transit Goals and Objectives Transit system performance must be measured based on goals and standards that reflect the operating environment and values of the community it serves. The goals and objectives for transit service in Georgetown were established in the 2015 Georgetown Transit Development Plan. The goals and objectives reflect the needs heard from the community, a review of existing conditions, and an analysis of the type of transit service that would meet the community’s needs. Below are the four goals developed through this process. Goal 1: Provide a safe, reliable, efficient, and accessible transportation option for residents and visitors of Georgetown. Objective: Improve service efficiency and reliability for existing service by meeting or exceeding established standards of performance. • Strategy: Identify key performance indicators specific to Georgetown; establish standards for these indicators that correlate with effective service delivery. • Strategy: Establish a schedule for service evaluation and follow-up remedial actions. • Strategy: Improve productivity in the service area. Goal 2: Adequately address the mobility needs of Georgetown residents. Objective: Improve access to employment, healthcare, shopping, and recreation. • Strategy: Identify locations of employment, healthcare, shopping and recreation locations. • Strategy: Define delivery times for employment, healthcare, shopping and recreation locations. • Strategy: Refine routing to provide more direct access to some of the major destinations in the city, within existing resources based on location and delivery time review. Goal 3: Maximize resource utilization and operational efficiency with respect to system administration and operations. Objective: Maintain capital assets (vehicles and maintenance materials) in State of Good Repair. • Strategy: Develop objective standards for measuring conditions of capital assets. • Strategy: Establish performance measures for capital assets. • Strategy: Develop policies and standards for replacement and rehabilitation of capital assets. Page 93 of 98 ILA - Capital Metro/City of Georgetown (Contract Transit Services) Page 16 of 20 Goal 4: Develop a local system that operates effectively in the short-term, continues to develop an audience for regional transit options in the mid-term, and will connect the local community to the region in the long-term. Objective: Provide access to activity centers today with an understanding of where future regional transit infrastructure is proposed to be located. • Strategy: Submit regional transit projects to the CAMPO Transportation Improvement Plan (TIP). • Strategy: Develop dedicated funding sources for local transit system. • Strategy: Promote Project Connect North through city website and biennial Citizen Survey. Coordinate public awareness of Project Connect through public meetings and open houses. II. Performance Measures Performance measures are developed to address standards of service effectiveness, cost effectiveness, and cost efficiency. These standards will be used to guide service evaluations, set standards for future service changes, ensure compliance with federal requirements for the city of Georgetown, and ensure that the city’s transit goals are being met. The standards used to measure performance of the Georgetown system are a sub-set of the measures that all federally funded transit agencies are required to provide the National Transit Database (NTD). The NTD was established by Congress to be the Nation’s primary source for information and statistics on the transit systems of the United States. Recipients of grants from the Federal Transit Administration (FTA) under the Urbanized Area Formula Program (§5307) are required by statute to submit data to the NTD. There are several measures that are used for NTD reporting; however, some measures are more helpful in determining success of a route or system. Five measures have been selected to monitor the Georgetown fixed-route service. They are based on the selected measures that peer transit agencies use to monitor transit systems and include: 1. Passengers per revenue hour (service effectiveness/productivity) 2. Fare recovery ratio (cost effectiveness) 3. Cost per passenger (cost effectiveness) 4. Cost per revenue hour (cost efficiency) 5. On-Time Performance (service effectiveness) 6. Total Annual Ridership (service effectiveness) The six performance measures will be considered in relationship to each other, as success of a system is based on a number of factors, as shown below. The measures will be reported by route and by the system as a whole. Additionally, the measures should be reported to Georgetown City Council at least yearly in order to assist City Council in making decisions about the routes and the system. Page 94 of 98 ILA - Capital Metro/City of Georgetown (Contract Transit Services) Page 17 of 20 Performance Standards and Common Elements III. Descriptions of Key Performance Measures and Goals for Year Two Below is a description of the performance measures and goals that will be used to assess Georgetown’s four core bus routes. Routes one and two are paired, so the goals should be shown in combination for both routes. Routes three and four are also paired, so the goals are paired as well. 1. PASSENGERS PER REVENUE HOUR Passengers per revenue hour is a key productivity measurement that works as an effective tool for future service planning. Improving ridership is often the goal of planning bus service, however it is just as important to plan for additional ridership with a “right sized” route or system. Passengers per revenue hour is calculated by dividing the total number of passengers by the total number of revenue service hours. It provides a data point for monitoring ridership as it relates to total bus hours operated. Passenger Per Revenue Hour Goals FY 19 Routes 1 & 2 6 Routes 3 & 4 6 2. FARE RECOVERY RATIO Fare recovery is the fraction of operating expenses that are met by the fares paid by passengers. Fare recovery is calculated by dividing fare revenue by operating costs. Perform- ance Cost UsageService Service Page 95 of 98 ILA - Capital Metro/City of Georgetown (Contract Transit Services) Page 18 of 20 Fare Recovery Goals FY 19 Routes 1 & 2 6% Routes 3 & 4 6% 3. COST PER PASSENGER Cost per passenger is designed to track the cost effectiveness for the system as it relates to ridership over time. Cost per passenger is calculated by dividing the total operating expenses by total passengers (unlinked trips) to calculate the cost for each passenger on the service. Cost per passenger does not include fare recovery. Cost Per Passenger Goals FY 19 Routes 1 & 2 $12 Routes 3 & 4 $12 4. COST PER REVENUE HOUR Cost per revenue hour is considered a cost efficency measure, focusing on how well an agency uses resources to deliver services, irrespective of usage. Cost per revenue hour is calculated by dividing total operating expenses by revenue hours. Revenue hours represent the hours that vehicles are available for public use. Cost per revenue hour does not include fare recovery. Cost Per Revenue Hour Goals FY 19 Routes 1 & 2 $87 Routes 3 & 4 $87 5. ON-TIME PERFORMANCE Schedule adherence or on-time performance refers to the level of success of the bus remaining on the published schedule. On time performance is expressed as a percentage, with a higher percentage meaning more vehicles are on time. The level of on time performance is an important measure of the effectiveness of the system. Page 96 of 98 ILA - Capital Metro/City of Georgetown (Contract Transit Services) Page 19 of 20 On-Time Performance Goals FY 19 Routes 1 & 2 95% Routes 3 & 4 95% 6. TOTAL ANNUAL RIDERSHIP Total annual ridership is the actual number of passengers served by the transit routes. The data items are reported as the number of yearly unlinked passenger trips. Unlinked passenger trips are defined as the number of passengers who board public transportation vehicles. Passengers are counted each time they board vehicles no matter how many vehicles they use to travel from their origin to their destination. Total Annual Ridership Goals FY 19 Routes 1 & 2 20,000 Routes 3 & 4 20,000 Total 40,000 Page 97 of 98 ILA - Capital Metro/City of Georgetown (Contract Transit Services) Page 20 of 20 Exhibit E - Insurance 1. Commercial General Liability Insurance Coverage with limits of not less than One Million Dollars ($1,000,000) each occurrence and not less than Two Million Dollars ($2,000,000) Combined Single Limit of Liability for Bodily Injury and Property Damage including Products Liability. 2. Automobile Liability Insurance covering all owned, hired and non-owned automobiles used in connection with Transit Services with limits not less than One Million Dollars ($1,000,000) and not less than Two Million Dollars ($2,000,000) Combined Single Limit of Liability for Bodily Injury and Property Damage. 3. Workers' Compensation Insurance Statutory Workers' Compensation coverage in the State of Texas. Employers Liability Insurance with minimum limits of liability of One Million Dollars ($1,000,000). Page 98 of 98