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HomeMy WebLinkAboutAgenda_GTAB_09.08.2017Notice of Meeting for the Georgetown Transportation Adv isory Board and the Gov erning Body of the City of Georgetown September 8, 2017 at 10:00 AM at GMC Building - 300-1 Industrial Av e, Georgetown, TX 78626 The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reas onab le as s is tance, ad ap tatio ns , or acc o mmo d ations will b e provid ed up o n req uest. P leas e c o ntact the City Sec retary's Office, at leas t three (3) days prior to the sc hed uled meeting d ate, at (512) 930-3652 o r City Hall at 113 Eas t 8th Street fo r add itional info rmation; TTY us ers ro ute through Relay Texas at 711. Regular Session (This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.) A Call to Ord er The Board may, at any time, rec es s the R egular S es s io n to convene in Exec utive S es s io n at the reques t of the Chair, a Board Memb er, the City Manager, As s is tant City Manager, G eneral Manager of Utilities, City Co uncil Member, o r legal c o uns el for any p urpos e authorized b y the Op en Meetings Act, Texas Government C o d e Chapter 551, and are s ubjec t to actio n in the Regular Ses s ion that follows . B Introduction of Vis itors C Ind ustry/C AMP O/TXDOT Updates - Ed P o las ek, AICP, Transportatio n Planning Coordinator D Sep tember 2017 GTAB Updates - Wesley Wright, P.E., Systems Engineering Director/Michael Hallmark, CIP Manager. E Dis cus s ion regard ing the Airp o rt Mo nthly Report and P ro ject Time Lines . – R us s Volk, C.M., Airport Manager and Oc tavio A. Garza, P.E, C.P.M., Pub lic Wo rks Direc tor Legislativ e Regular Agenda F Review and p o s s ib le ac tion to approve the minutes from the regular GTAB Board meeting held o n Augus t 11, 2017. - Cind y Alejandro – GTAB Board Liais o n G Co nsideration and possible recommendatio n to ap p ro ve the F irs t Amend ment to the Fac ility Leas e Agreement with Wood Aviation, Inc . – Rus s Vo lk, C.M., Airp o rt Manager and Octavio A. Garza, P.E., C.P.M, Pub lic Wo rks Direc tor H Co nsideration and possible recommendatio n to ap p ro ve a purchas e of Iteris Battery Bac kup and Video Pro cessors from John Drake, o f Santa Ana, C a. in the amount of $133,345.00. – Oc tavio Garza, P.E., Public Wo rks Direc tor Adjournment Page 1 of 51 CERTIFICATE OF POSTING I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times , on the ______ d ay o f __________________, 2017, at __________, and remained so p o s ted fo r at leas t 72 c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting. ____________________________________ S helley No wling, City Sec retary Page 2 of 51 City of Georgetown, Texas Transportation Advisory Board September 8, 2017 SUBJECT: Septemb er 2017 GTAB Up d ates - Wesley Wright, P.E., Systems Engineering Director/Michael Hallmark, CIP Manager. ITEM SUMMARY: September 2017 Cover Sheet Austin Avenue Bridges Project - N & S San Gabriel Rivers: 3rd Public Meeting held 5/11, 4-7pm at the G TAC Flood Study: Study ongoing. P reliminary flood s tud y res ults are c o mp lete. Mitigation effo rts are c urrently being evaluated. Draft res ults exp ected late summer 2017. F inal rep o rt d ue end of 2017. FM 971 - Realignment at Austin Avenue: Preliminary Engineering complete; Engineer’s wo rk fo r the 60% design s ubmittal is o n hold p ending AFA with T xDOT. S ubmittal o f p reliminary signal des ign to T xDOT 11-17-16. AFA d o cuments finalized . Sc heduled engineering completio n early 2018 FM 1460: Construction is on-going; administered by TxDOT. Utility relo catio n co mp lete. I 35 SB FR Sidewalk Improvements Project (University Ave to Leander Rd): Cons tructio n Approximately 99% complete. Ac c es s ible s tructures s till require railing. Antic ip ate completio n Sep tember. (Southwest Bypass (RM 2243 to IH 35) Phase 1 – WPAP fo r phas e 1 ap p ro ved. On s ite tasks : Phas e 1 Projec t has been award ed to Jo rd an Foster with a gro und breaking tentatively s c heduled for 8-28. Jo rd an Foster on site with cons tructio n s urveyors. Southwest Bypass (RM 2243 to IH 35) Phase 2 – County let p reliminary c ons tructio n p ro ject for p has e 2 which includes the c o nstruc tion of ramp s into and out o f the Quarry, c ompletio n s ched uled fo r July. Surveying and s taking of p hase 2 o ngo ing. Southwest Bypass (Leander Rd. to Wolf Ranch Parkway Extension) Wolf Ranch Parkway Extension (SW Bypass to DB Wood Rd.) Cons tructio n is ap p ro ximately 75% c o mp lete projec t wide. S o uth San Gab riel bridge beam s et is c o mp lete alo ng with dec k panels , concrete pours for dec k are s c heduled to begin 8-25. Sec o nd b rid ge s o uth o f the Gab riel, b eam s et c omplete. Bas e c o urse ins talled alo ng with first c o urse As phalt exc luding the area b etween the b rid ges . Transit Service (Fixed Route Bus): Sto p s and Routes updated and presented to C o uncil 2/14/17. ADA Plan meeting with CMTA 2/28. CMTA will p ro vide eligib ility s c reening. Co uncil adopted s ervice p lan 4/25/17. Grand Opening sc heduled for 8/21 at 1pm. 2015 Road Bond Program, Citywide Sidewalk Improvements Project Page 3 of 51 Cons tructio n s tarted May 1, 2017. All flat wo rk alo ng Williams drive is comp lete, with revegetation and s ignal wo rk underway. 8th and Ro ck wo rk waiting o n railing to be complete. C rews working at 8th and churc h ap p roximately 3 weeks to complete fo llo wed b y Founders Park Projec t ap p roximately 65 % c o mp lete. Williams Drive Study: Concept Plan F inal rep o rt expec ted 3/1/17. C o unc il to cons id er ac ceptanc e o f P lan 7/11, adopt 4 year imp lementatio n p lan. Transportation Services Operations CIP Maintenance KPA wo rking on C urb and gutter design, Cutler, limited in-ho use chip seals and point rep airs . Currently working with Steger and Bizzell on tas k order fo r drainage s tud y at 18th and Hutto, c o nstruc tion ad ministration fo r 20th and Ho gg, and d es ign fo r 2nd and Roc k Street d etentio n p o nd upgrad e. 2017 CDBG Scenic Drive Sidewalk 80% Co mp lete. Eliminating s id ewalk loc ation o n eas t s id e of Sc enic from 6th to 8th d ue to d riveway complic ations . Will tie in to sidewalk o n wes t s id e of Sc enic . Wo rking o n s ec uring 2 s id ewalk easements needs to cons truc t ADA compliant ramp s . Old Town “Northeast” Sidewalk Task Order approved 7-25-17. Surveying is in progres s . FINANCIAL IMPACT: N/A SUBMITTED BY: Wes ley Wright, P.E., S ystems Engineering Direc to r/Mic hael Hallmark, CIP Manager. ATTACHMENTS: Description Type September 2017 GTAB Updates Backup Material Page 4 of 51 Page 5 of 51 Page 6 of 51 Page 7 of 51 Page 8 of 51 Page 9 of 51 Page 10 of 51 Page 11 of 51 Page 12 of 51 Page 13 of 51 Page 14 of 51 Page 15 of 51 Page 16 of 51 Page 17 of 51 City of Georgetown, Texas Transportation Advisory Board September 8, 2017 SUBJECT: Disc ussion regarding the Airport Monthly Rep o rt and Projec t Time Lines . – Rus s Vo lk, C.M., Airp o rt Manager and O c tavio A. Garza, P.E, C.P.M., P ublic Works Directo r ITEM SUMMARY: Airport Reports: · Cons tructio n Projec t Report · Airp o rt Mas ter Plan Rep o rt · Op erations Rep o rt · Fuel S ales Rep o rt · Hangar / Tie-Do wn Leas e Report · 2017 Ac complishments and Projec ts · Avgas F uel Pric e Co mp aris on · Jet A F uel Pric e Co mp aris on · Airport Monthly Financ ial Report FINANCIAL IMPACT: N/A SUBMITTED BY: Rus s Vo lk, C.M., Airport Manager ATTACHMENTS: Description Type Cons truction Project Update Backup Material Mas ter Plan Update Backup Material Operations Report Backup Material Fuel Sales Report Backup Material Hangar / Tie-Down Report Backup Material 2017 Goals and Accomplis hments Backup Material Avgas Price Comparis on Backup Material Jet A Price Comparis on Backup Material Airport Monthly Financial Report Backup Material Airport Detailed Financial Report Backup Material Page 18 of 51 Airport Improvements Project No. 1514GRGTN Sep 2017 Project Description FY2015 project: Construction of Fuel Storage Tanks, Parallel Taxiway A, Pavement Maintenance Purpose Improved safety and reliability of airport Project Manager Russ Volk C.M., Airport Manager Project Engineer Garver Notes: Oct 2014 - Council Resolution 101414-F – Approval to Debt Fund $870K for project Mar 2015 - Council Resolution 032415-G – Authorization for City to Sell Certificates of Obligation to fund project Jan 28, 2016 – Transportation Commission approval of $8.3M Grant Jan 29, 2016 – City cost share of $830K wire transferred to TxDOT Aviation per payment instructions from TxDOT Jun 10, 2016 – Following completion of bidding process being conducted under grant 1314GRGTN, TxDOT will provide Airport Project Participation Agreement for City consideration Jun 28, 2016 – City Council consideration of Airport Project Participation Agreement Jun 22, 2016 – Pre-Construction Meeting Page 19 of 51 Jul 7, 2016 – Planned start date for construction Jul 14, 2016 – Start date for construction Nov 11, 2016 – Placement of compactible rock/gravel for new asphalt surface, placement of storm drain pipe, underground utility work at airport terminal Dec 8, 2016 – Placement of compactible rock/gravel for new asphalt surface, concrete foundations for new fuel tanks, tree clearing in runway clear zone followed by fence installation Jan 13, 2017 – Placement of compactible rock/gravel for new asphalt surface, placement of new fuel tanks, fence installation in runway clear zone Feb 10, 2017 – Placement of FAA spec base material for new asphalt surface, plumbing of new fuel tanks and self-serve dispensers, fence installation in runway clear zone Mar 10, 2017 – Placement of FAA spec base material for new asphalt surface, testing and certification of new fuel storage facility, soak testing of new fuel tanks. Apr 14, 2017 – Placement of FAA spec base material for new asphalt surface, now using new fuel tanks, preparing to remove old fuel system. May 12, 2017 – Placement of Phase 1 of asphalt for new taxiway. Beginning crack seal and seal coat effort on existing taxiways. Installation of new storm drain pipe. Jun 9, 2017 – Working punch list from Phase 1 asphalt pavement. Crack seal and seal coat effort on existing taxiways. Installation of new storm drain pipe. Old Underground Storage Tanks (USTs) removed from Airport. Jul 14, 2017 – Opened Phase 1 asphalt pavement for airplane use. Crack seal and seal coat effort on existing taxiways. Installation of new storm drain pipe. Cleaning paved shoulders of Runway 18/36. Beginning construction of connecting Taxiway D. Aug 11, 2017 – Crack seal and seal coat effort on existing taxiways. Installation of new storm drain pipe. Cleaning paved shoulders of Runway 11/29. Taxiway D open for use. Construction on north end of new Taxiway A. Sep 8, 2017 – Installation of new storm drain pipe. Construction on north end of new Taxiway A. Rehabilitation of terminal concrete apron. Page 20 of 51 Airport Improvements Project No. 16MPGRGTN Sep 2017 Project Description FY2016 project: Airport Master Plan Update Purpose Update to 2005 Airport Master Plan Project Manager Russ Volk C.M., Airport Manager Project Estimate $213,290 Project Engineer Coffman Associates Jan 28 – Transportation Commission approval of $200K Grant Feb 19 – Solicitation for Consultant Qualifications Mar 29 – Consultant Qualification Submissions due TxDOT Aviation Apr – Committee to Review Consultant Qualifications • John Pettitt • Donna Courtney • Mike Babin • Jordon Maddox • Russ Volk May 9 – Selection Committee scheduled to meet to tabulate scoring of consultants Jun/Jul 2016 – TxDOT in negotiations with consultant over scope of work and fees Page 21 of 51 Sep/Oct/Nov – Selection of Members for Master Plan Steering Committee Dec 6, 2016 – Kickoff Meeting with Steering Committee and Consultant Feb 2, 2017 – 2nd Meeting with Planning Advisory Committee and Consultant as well as Public Open House Mar, 2017 – Documents available for public comments Apr, 2017 – Documents available for public comments May, 2017 – Documents available for public comments Jun 6, 2017 – 3rd Meeting with Planning Advisory Committee and Consultant from 2 – 4 PM followed by a Public Open House from 5:30 to 7 PM. Jul, 2017 – Documents available for public comments Aug, 2017 – Documents available for public comments Sep, 2017 – Documents available for public comments Page 22 of 51 Georgetown Municipal Airport Contract Tower Program Update Operations for Month of Jul 2017 Project Description Georgetown Tower Monthly Update Purpose Operations Report Project Manager Russ Volk C.M., Airport Manager Operating Statistics Performance/volumetric indicators For the Month of: Jul Jul 2016 FY-T-D Jul 2017 FY-T-D Variance Take Offs and Landings 2016 2017 IFR 610 535 6,955 7,351 396 5% VFR 7,883 10,012 69,759 78,328 8,869 11% Total Take Offs/Landings 8,493 10,547 76,714 85,679 9,265 10% *This does not include flyover operations (i.e. handoffs from ABIA approach/departure control to KGTU tower then onto the next ATC. Page 23 of 51 Georgetown Municipal Airport Fuel Sales Update For Month of Jul 2017 Project Description Georgetown Fuel Sales Update Purpose Fuel Sales Monthly Report Project Manager Russ Volk C.M., Airport Manager Operating Statistics Performance/volumetric indicators Gallons For the Month of: Jul Jul 2016 FY-T-D Jul 2017 FY-T-D Variance Type of Fuel 2016 2017 AVGAS 26,142 31,451 248,847 259,635 10,788 4% JET A 48,243 35,463 397,049 466,473 69,424 15% Total Gallons Sold 74,385 66,914 645,896 726,108 80,212 11% Page 24 of 51 Airport Hangar / Tie-Down Lease Update Aug 2017 Project Description Hangar / Tie-Down Lease Agreements Purpose Occupancy Rates Project Manager Russ Volk C.M., Airport Manager Unit Stats Total Hangars – 135 • 100 Percent Occupied Total Storage Units – 11 • 4 Occupied • 7 Vacant Total Tie-Downs – 38 Monthly, 11 for Overnight/Transient Parking • 100 Percent Occupied Page 25 of 51 GTU Airport In-Work Projects Replace bottom door seals on Hangars H, I, and J. 45 of 63 complete Develop Airport Preventative Maintenance Program. Repairs to terminal ramp to reduce FOD issues. Planned Projects Obtaining Pesticide Application License to allow for airport staff to spray state regulated chemicals. Develop Hangar Routine Maintenance Program. Evaluate possible software solutions for a technology based Pavement Management Program. Evaluate possible software solutions for a technology based Airport Self Inspection Program. Upgrade to bi-fold doors drive motors on Hangars BB and CC. Developing lease agreement for storage locations. Page 26 of 51 Accomplishments 2017 Roof repairs to Central Texas Avionics roof Installation of electronic gate at Genesis Hangar Updated Storm Water Pollution Prevention Plan Replaced tower controller parking signs Windsock annual maintenance Electronic gate quarterly maintenance Runway 18 PAPI quarterly maintenance FBO fuel truck quarterly inspections Replaced 12 obstruction lights on lights poles along Lakeway Drive Replaced 2 HVAC below window units in Control Tower Replaced 9 street lights Replaced Tower Obstruction Lights Replaced Tower carpet Completed a TxDOT Aviation Safety and Compliance Inspection of Airport Underground Storage Tank removed at old Gantt Hangars New Airport Fuel Storage System placed in operation New Business Operations Software placed in service Removed 11 abandoned telephone poles Crack sealed and seal coated Taxiway J Crack sealed and seal coated Taxiway K Crack sealed and seal coated Taxiway M Page 27 of 51 Crack sealed and seal coated access route to Genesis Hangar Seal coated shoulders of Runway 11/29 Installed new electronic gate at entrance to Terminal Apron from Terminal Parking Lot Executed new leases for Tower T-Hangar tenants Rekeyed Tower T-Hangar door to the City key system Added full time Airport Maintenance person Electrical upgrade to Hangar J Electrical upgrade to Hangar I Crack sealed and seal coated Taxiway E Old AvGas Underground Tank removed from Airport Old Jet A Underground Tank removed from Airport Construction of new Taxiway F Construction of new Taxiway E Construction of new Taxiway C Widening of Taxiway J Installation of edge reflectors along all Taxiways Implemented new Spill Prevention Control and Countermeasures Plan Painted Airport Business Coordinators Office and Terminal Restrooms Replaced furniture in Airport Business Coordinators Office Installed new Taxiway Navigation signs Removed old chain link fence from north side of Terminal Drive Installed fuel hose retract speed controller on self-serve pump #1 Crack sealed and seal coated East Apron Page 28 of 51 Painted new Compass Rose on East Apron Cleaned windows in Control Tower and Airport Terminal Crack sealed and seal coated Taxiway L Crack sealed and seal coated Taxiway G Crack sealed and seal coated Taxiway A1 Crack sealed and seal coated Terminal Asphalt Apron Installed Stop or Yield signs at the internal airport city street intersections Updated Airport Maintenance Coordinator job description Apron asphalt repair for hangar at 221 Stearman Drive Installed fuel hose retract speed controller on self-serve pump #2 Page 29 of 51 8/28/2017 AirNav: Fuel prices near Georgetown, TX 78628 http://airnav.com/fuel/local.html 1/3 1749 users online 100LL Avgas prices within 50 miles of Georgetown, TX 78628 Airport / FBO 100LL $3.40—$6.70 average $4.42 KGTU 2 ENE Georgetown Municipal Airport Georgetown, TX, USA FS $4.61 $4.51 GUARANTEED City of Georgetown Terminal SS $3.40 13-Aug update AeroJet Center FS $4.75 GUARANTEED T74 15 ESE Taylor Municipal Airport Taylor, TX, USA Taylor Municipal Airport Avfuel SS $3.45 16-Aug update KEDC 18 SSE Austin Executive Airport Austin, TX, USA SS $4.50 FS $5.50 22-Aug update 3R9 24 SW Lakeway Airpark Lakeway, TX, USA Lakeway Airpark SS $3.99 22-Aug update 88R 24 WSW Spicewood Airport Spicewood, TX, USA Spicewood Pilots Association, Inc SS $3.65 16-Aug update Airports Navaids Airspace Fixes Aviation Fuel iPhone App My AirNav Page 30 of 51 8/28/2017 AirNav: Fuel prices near Georgetown, TX 78628 http://airnav.com/fuel/local.html 2/3 KBMQ 28 W Burnet Municipal Airport-Kate Craddock Field Burnet, TX, USA Faulkner's Air Shop Avfuel FS $3.85 22-Aug update KAUS 28 S Austin-Bergstrom International Airport Austin, TX, USA FS $6.70 GUARANTEED FS $6.65 28-Aug update KTPL 33 NNE Draughon-Miller Central Texas Regional Airport Temple, TX, USA General Aviation Terminal SS $3.54 FS $3.94 GUARANTEED KDZB 35 WSW Horseshoe Bay Resort Airport Horseshoe Bay, TX, USA Horseshoe Bay Resort Jet Center FS $6.24 16-Aug update KLZZ 37 NW Lampasas Airport Lampasas, TX, USA City of Lampasas (FBO) SS $3.40 GUARANTEED KRCK 37 E H H Coffield Regional Airport Rockdale, TX, USA City of Rockdale AS $3.89 22-Aug update T35 40 ENE Cameron Municipal Airpark Cameron, TX, USA City of Cameron SS $3.69 GUARANTEED KGOP 46 N Gatesville Municipal Airport Gatesville, TX, USA City of Gatesville independent SS $3.80 26-Oct-2016 update KHYI 47 S San Marcos Regional Airport Austin, TX, USA SS $3.99 FS $5.09 23-Aug update FS $5.27 $5.17 GUARANTEED Page 31 of 51 8/28/2017 AirNav: Fuel prices near Georgetown, TX 78628 http://airnav.com/fuel/local.html 3/3 84R 47 SE Smithville Crawford Municipal Airport Smithville, TX, USA Fayette Aero LLC Avfuel SS $4.30 16-Aug update KGYB 48 SE Giddings-Lee County Airport Giddings, TX, USA Sills Aviation Services LLC independent SS $4.15 22-Aug update 50R 49 S Lockhart Municipal Airport Lockhart, TX, USA Martin & Martin Aviation Avfuel SS $4.50 16-Aug update KAQO 50 W Llano Municipal Airport Llano, TX, USA City of Llano Avfuel SS $3.75 22-Aug update Copyright © AirNav, LLC. All rights reserved.Privacy Policy Contact Page 32 of 51 8/28/2017 AirNav: Fuel prices near Georgetown, TX 78628 http://airnav.com/fuel/local.html 1/2 1729 users online Jet A prices within 50 miles of Georgetown, TX 78628 Airport / FBO Jet A $2.68—$6.91 average $4.26 KGTU 2 ENE Georgetown Municipal Airport Georgetown, TX, USA FS $4.11 $4.01 GUARANTEED AeroJet Center FS $4.11 GUARANTEED T74 15 ESE Taylor Municipal Airport Taylor, TX, USA Taylor Municipal Airport Avfuel SS $2.85 16-Aug update KEDC 18 SSE Austin Executive Airport Austin, TX, USA FS $5.75 22-Aug update KGRK 25 NNW Robert Gray Army Airfield Fort Hood (Killeen), TX, USA Killeen-Fort Hood Regional Airport FS $3.35 25-May-2016 update KBMQ 28 W Burnet Municipal Airport-Kate Craddock Field Burnet, TX, USA Faulkner's Air Shop Avfuel FS $3.45 22-Aug update KAUS 28 S Austin-Bergstrom International Airport Austin, TX, USA FS $6.91 GUARANTEED FS $6.75 28-Aug update Airports Navaids Airspace Fixes Aviation Fuel iPhone App My AirNav Page 33 of 51 8/28/2017 AirNav: Fuel prices near Georgetown, TX 78628 http://airnav.com/fuel/local.html 2/2 KTPL 33 NNE Draughon-Miller Central Texas Regional Airport Temple, TX, USA General Aviation Terminal SS $3.75 FS $4.13 GUARANTEED KDZB 35 WSW Horseshoe Bay Resort Airport Horseshoe Bay, TX, USA Horseshoe Bay Resort Jet Center FS $5.49 16-Aug update T35 40 ENE Cameron Municipal Airpark Cameron, TX, USA City of Cameron SS $2.68 GUARANTEED KHYI 47 S San Marcos Regional Airport Austin, TX, USA FS $4.09 23-Aug update FS $4.14 $4.04 GUARANTEED KGYB 48 SE Giddings-Lee County Airport Giddings, TX, USA Sills Aviation Services LLC independent SS $3.50 22-Aug update KAQO 50 W Llano Municipal Airport Llano, TX, USA City of Llano Avfuel FS $3.05 22-Aug update Copyright © AirNav, LLC. All rights reserved.Privacy Policy Contact Page 34 of 51 APPROVED BUDGET CURRENT PERIOD YEAR TO DATE (W/Encumb) YEAR-END PROJECTION YEAR-END VARIANCE % YEAR-END VARIANCE BEGINNING FUND BALANCE 43,849 311,251 267,402 609.82% Revenues Operating Revenue Fuel and Terminal Sales 2,720,928 179,056 2,212,254 2,561,492 (159,436) -5.86% Leases and Rentals 767,990 72,383 764,626 872,054 104,064 13.55% Interest and Other 66,075 2,703 39,138 50,554 (15,521) -23.49% TOTAL OPERATING REVENUE 3,554,993 254,142 3,016,017 3,484,100 (70,893) -1.99% Expenditures Operating Expenditures Personnel 388,781 28,083 291,455 358,048 (30,733) -7.90% Operations-Fuel 2,296,928 125,734 2,325,892 2,200,414 (96,514) -4.20% Operations-Non Fuel 657,086 26,764 601,183 666,386 9,300 1.42% Transfers Out 25,000 - 25,000 25,000 - 0.00% Airport Master Plan - - - - - 0.00% Debt Service 143,768 120,803 141,265 143,768 - 0.00% TOTAL OPERATING EXPENDITURES 3,511,563 301,384 3,384,796 3,393,616 (117,947) -3.36% TOTAL NET OPERATIONS 43,430 (47,242) (368,778) 90,484 47,054 108.35% Revenues Non-Operating Revenue Grants 35,000 - 50,000 50,000 15,000 42.86% TOTAL NON-OPERATING REVENUES 35,000 - 50,000 50,000 15,000 42.86% TOTAL NET OPERATIONS 35,000 - 50,000 50,000 15,000 42.86% EXCESS (DEFICIENCY) OF TOTAL REVENUE OVER TOTAL REQUIREMENTS 78,430 (47,242) (318,778) 140,484 62,054 79.12% ENDING FUND BALANCE 122,279 451,735 329,456 269.43% Year End Projection to Approved as of August 2017 Airport Operations Fund Page 35 of 51 Page 36 of 51 Page 37 of 51 Page 38 of 51 Page 39 of 51 City of Georgetown, Texas Transportation Advisory Board September 8, 2017 SUBJECT: Review and pos s ible actio n to ap p ro ve the minutes fro m the regular GTAB Bo ard meeting held on Augus t 11, 2017. - Cindy Alejand ro – GTAB Bo ard Liais on ITEM SUMMARY: Bo ard to review and revis e and /or ap p ro ve the minutes fro m the regular meeting held o n August 11, 2017. FINANCIAL IMPACT: N/A SUBMITTED BY: Cind y Alejand ro ATTACHMENTS: Description Type Draft Minutes Backup Material Page 40 of 51 Minutes of the Meeting of the Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas August 11, 2017 The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participation at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City at least three (3) days prior to the scheduled meeting date, at (512)930-3652 or City Hall at 113 East 8th Street for additional information: TTY users route through Relay Texas at 711. Board Members: Steve Johnston – Chair, Ron Bindas – Vice Chair, Donna Courtney – Secretary, John Marler, Sheila Mills, Mark Allen, Doug Noble Board Members Absent: Troy Hellmann and John Hesser Staff Present: Octavio Garza, Jim Briggs, Mike Babin, Mark Miller, Cindy Alejandro, Michael Hallmark, Russ Volk, Ed Polasek Others Present: Trae Sutton – KPA, Jim Wimberly – Texas Aviation Partners, Jeff Parker Regular Session A Call to Order: Mr. Johnston called the regular GTAB Board Meeting to order on Friday, August 11, 2017 at 10:00 AM The Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, General Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. B Introduction of Visitors C Industry/CAMPO/TXDOT Updates - Ed Polasek, Transportation Planning Coordinator GoGeo is going live on August 21, 2017 at the Georgetown Library at 12:00 PM. CAMPO has accepted the Williams Drive Corridor Study funded by the City and CAMPO. D August 2017 GTAB Updates - Wesley Wright, P.E., Systems Engineering Director /Michael Hallmark, CIP Manager E Discussion regarding the Airport Monthly Report and Project Time Lines. – Russ Volk, C.M., Airport Manager and Octavio A. Garza, P.E, C.P.M., Public Works Director. Page 41 of 51 Legislative Regular Agenda The Board will individually consider and possibly take action on any or all of the following items: F Review and possible action to approve the minutes from the regular GTAB Board meeting held on July 14, 2017. - Cindy Alejandro – GTAB Board Liaison Motion by Marler second by Mills to approve the minutes as presented. Approved 7-0-2 (Hellmann and Hesser absent) G Consideration and possible recommendation to approve the Airport Ordinance 12.32. - Georgetown Municipal Airport Use Regulations – Russ Volk, C.M., Airport Manager and Octavio A. Garza, P.E, C.P.M., Public Works Director Motion by Bindas second by Marler to approve the Airport Ordinance 12.32. - Georgetown Municipal Airport Use Regulations Approved 7-0-2 (Hellmann and Hesser absent) H Consideration and possible recommendation to approve the Airport Minimum Standards – Russ Volk, C.M., Airport Manager and Octavio A. Garza, P.E, C.P.M., Public Works Director Motion by Noble second by Mills to approve the Airport Minimum Standards Approved 7-0-2 (Hellmann and Hesser absent) I Consideration and possible recommendation to approve the First Amendment to the Facility Lease Agreement with Wood Aviation, Inc. – Russ Volk, C.M., Airport Manager and Octavio A. Garza, P.E., C.P.M, Public Works Director Motion by Courtney second by Allen to remove this item to the September 8, 2017 GTAB Board Meeting. Approved 6-1-2 (Marler opposed, Hellmann and Hesser absent) Mr. Wimberly spoke on this item. J Discussion and possible recommendation to Council for the approval of an Advanced Funding Agreement (AFA) with TxDOT for the FM 971 Realignment from North Austin Avenue to Gann Street -- Edward G. Polasek, AICP, Transportation Planning Coordinator Motion by Noble second by Marler to approve an Advanced Funding Agreement (AFA) with TxDOT for the FM 971 Realignment from North Austin Avenue to Gann Street Approved 7-0-2 (Hellmann and Hesser absent) K Discussion and possible recommendation to Council for the approval of an Advanced Funding Agreement (AFA) with TxDOT for the Northwest Boulevard Bridge construction over IH 35 -- Edward G. Polasek, AICP, Transportation Planning Coordinator Motion by Courtney second by Noble to approve the recommendation to Council for the approval of an Advanced Funding Agreement (AFA) with Page 42 of 51 TxDOT for the Northwest Boulevard Bridge construction over IH 35 Approved 7-0-2 (Hellmann and Hesser absent) L Consideration and possible recommendation on Pavement Management Committee's recommendation concerning the City's Pavement Management Program. - Octavio Garza, Public Works Director Motion by Marler second by Allen to approve the recommendation of Option B from the Pavement Management Committee Approved 7-0-2 (Hellmann and Hesser absent) Adjournment Motion by Marler second by Allen to adjourn meeting Approved 7-0-2 (Hellmann and Hesser absent) Meeting adjourned at 10:52 AM Approved: Attested: _______________________ ______________________ Steve Johnston – Chair Donna Courtney – Secretary _________________________________ Cindy Alejandro – GTAB Board Liaison Page 43 of 51 City of Georgetown, Texas Transportation Advisory Board September 8, 2017 SUBJECT: Cons id eration and p o s s ib le rec o mmendation to approve the First Amend ment to the F acility Lease Agreement with Wo o d Aviatio n, Inc. – Rus s Volk, C.M., Airport Manager and Oc tavio A. Garza, P.E., C.P.M, Pub lic Works Directo r ITEM SUMMARY: Wo o d Aviatio n, Inc . dba Aerojet Center LLC has a fac ility lease o n the Geo rgeto wn Munic ip al Airp o rt fo r the hangars loc ated at 221 Stearman Drive, Georgetown Texas . This leas e exp ired on July 31, 2017. A provis io n in the facility leas e allows for a mo nth to mo nth continuatio n until a new lease o r lease extension is exec uted. Wood Aviation has exp res s ed a d es ire to remain at this c urrent lo catio n and execute an ad d itional two year leas e extens ion with the City with an effec tive date of 1 August 2017. S everal factors were cons id ered related to p ro viding this extens io n. a . Rec ent lease nego tiatio ns with GAABT/GT U Jet whic h res ulted with a newly exec uted land leas e. b . Another FBO, Lo nghorn Jet C enter is actively for s ale c . T he recently up d ated Airp ort Minimum Standards which reflec t up d ated requirements for o p erating as an FBO o n the airport. d . The c urrent Airp o rt Imp ro vement c o ns truc tion projec t is several mo nths b ehind s c hedule whic h is affec ting airp ort bus ines s . The City Attorney’s Office has reviewed this item and is in agreement with granting this extension as well as the language c o ntained in the extens io n d o cument. This lease extens io n will allo w time to fully evaluate the F BO situatio n as well as allow airport operatio ns to return to a mo re stab le situation following c o mp letion of the c ons tructio n p ro ject. STAFF RECOMMENDATION: Staff Recommends ap p ro val o f this extensio n. FINANCIAL IMPACT: N/A SUBMITTED BY: Rus s Vo lk, C.M., Airport Manager ATTACHMENTS: Description Type Wood Aviation Firs t Amendment Backup Material Page 44 of 51 ___________________________________________________________________________________ 1 FIRST AMENDMENT TO FACILITY LEASE AGREEMENT This is the First Amendment to the Facility Lease Agreement (“First Amendment”) made and entered into by and between the City of Georgetown, as owner of the Georgetown Municipal Airport, (“City” or “Lessor”) Wood Aviation, Inc. (“Lessee”). WHEREAS, on August 1, 2016, the City and Lessee entered into an Facility Lease Agreement (“Agreement”); and WHEREAS, the Parties desire to amend this Agreement to extend the initial term of the Agreement. NOW THEREFORE, in consideration for the mutual benefits to be derived by the Parties from this First Amendment and other good and valuable consideration, the receipt and sufficiency of which Lessee and the City acknowledge Lessee and the City agree as follows: 1. Section 1.1 of the Agreement is hereby amended to provide as follows: The initial term of this Agreement shall commence at 12:01 a.m. on August 1, 2016, and expire at 11:59 p.m. on July 31, 2019 (the “Initial Term”), unless sooner terminated in accordance with this Agreement. Upon the expiration of the Initial Term of this Agreement, this Agreement may be extended on a month-to-month basis for up to six months on the same terms and conditions, upon agreement of the Parties. 2. Except as expressly modified by this First Amendment, the Agreement remains unchanged and in full force and effect, subject to its terms. 3. This First Amendment may be executed in multiple counterparts, each of which shall be deemed an original. 4. This Amendment is effective on the date this Amendment is signed by both Parties. (Signature page follows) Page 45 of 51 ___________________________________________________________________________________ 2 CITY OF GEORGETOWN, TEXAS Dale Ross, Mayor _______________________________ Date ATTEST: Shelley Nowling, City Secretary APPROVED AS TO FORM: Charlie McNabb, City Attorney LESSEE: By: ________________________________ Title: ______________________________ Date: ______________________________ Page 46 of 51 City of Georgetown, Texas Transportation Advisory Board September 8, 2017 SUBJECT: Cons id eration and p o s s ib le rec o mmendation to approve a p urc hase o f Iteris Battery Backup and Vid eo Proc es s o rs fro m Jo hn Drake, of Santa Ana, Ca. in the amo unt o f $133,345.00. – Octavio Garza, P.E., Pub lic Wo rks Direc to r ITEM SUMMARY: The Williams Drive Corridor Study identified s ignal timing imp ro vements to improve traffic p ro gression. To b etter maintain s ignal timing and traffic progres s io n, the p urc hase and ins tallatio n o f the Iteris Edge 2 p ro cessors will enab le s taff to remotely view traffic flow at all City controlled s ignal lo catio ns and to make needed ad justments to s ignal timing for the p urpos es o f improving traffic flow and s afety. The Iteris b attery bac kup sys tem is an up grad e to our exis ting Signals whic h will enable the signal to continue normal func tion in the event o f power o utages . These Traffic Signal Imp ro vements were identified and fund ed as p art o f the 2016/17 Bud get. STAFF RECOMMENDATION: Staff rec o mmend s the p urc hase o f the Iteris Battery Bac kup and Video Pro c es s ors in the amount of $133,3345.00. FINANCIAL IMPACT: Funding fo r this purchas e was identified in the 2016/17 capital bud get line item Traffic S ignal Up grades GL# 100-5-0846-52-809. SUBMITTED BY: Mark Miller b y JK ATTACHMENTS: Description Type Sole Source Letters Backup Material Qutoe for Battery Backup Backup Material Quote for Proces s ors Backup Material Page 47 of 51 Page 48 of 51 Page 49 of 51 Page 1 of 1 JOHN DRAKE 1700 Carnegie Ave. Suite 100 Quote #: 063017-5-JGD Santa Ana, CA 92705-5551 Phone: (512)592-9567 email: jgd@iteris.com, web site: www.iteris.com Georgetown, City of 300-1 Industrial Ave, Georgetown, TX 78626 Agency:GEORGETOWN August 28, 2017 Project Name:BBU + INSTALL ITEM # DESCRIPTION NOTES QTY SUPPLIER UNIT PRICE EXT. PRICE 6058 6001 BBU SYSTEM (EXT BATT CAB) INCLUDES  INSTALLATION 19 $4,750.00 $90,250.00 EL762TX1 BBS CABINET SHELL 19 AAD16669‐001 TXDOT BBS POWER PANEL 19 100102001 FAN&THERMO KIT NEMA 19 MP2000E‐TBE Traffic 1500Watt 2000VA UPS wth  Term Block Vin/out w SNMP 2 Line display Traffic UPS with pre‐ installed SNMP card 19 PTS‐722535 PTS/MBPS SWITCH 19 CAB‐739579M BATTERY CABLE 19 MK‐8030HEI 105AH BBU BATTERY 76 INSTALLATION INSTALL SERVICE 19 SUBTOTAL $90,250.00 FREIGHT PPD TAX 0.00% DISCOUNT 0.00% TOTAL $90,250.00 EQUIPMENT QUOTE This quotation and any resulting order are subject to Iteris' Roadway Sensor Products Standard Terms and Conditions of Sale  attached hereto or available at http://www.iteris.com/RS‐Std‐TC.pdf, which are incorporated herein by this reference. Fax or email Purchase Orders to: Marilyn Holden, (949) 270‐9441, mdh@iteris.com, please include quote number on your  purchase order Quote Terms: Net 30 days, subject to credit approval and Iteris Standard Terms & Conditions unless negotiated in writing with  Iteris, Inc. prior to purchase. Prices are valid for 30 days from the date of quote unless extended in writing. FOB Destination, freight included, does not include insurance. Equipment from this quote may only be installed in the State of  Texas. Page 50 of 51 Page 1 of 1 JOHN DRAKE 1700 Carnegie Ave. Suite 100 Quote #: 082817-3-JGD Santa Ana, CA 92705-5551 Phone: (512)592-9567 email: jgd@iteris.com, web site: www.iteris.com Georgetown, City of 300-1 Industrial Ave, Georgetown, TX 78626 Agency:August 28, 2017 Project Name:EDGE CONNECTS ITEM # DESCRIPTION NOTES QTY SUPPLIER UNIT PRICE EXT. PRICE EDGE‐CONNECT Iteris Vantage Ethernet  Communication Module with Quad  view TX SMARBUY 550‐A2,  ITEM: 55091785796 17 $2,535.00 $43,095.00 SUBTOTAL $43,095.00 FREIGHT PPD TAX 0.00% DISCOUNT 0.00% TOTAL $43,095.00 EQUIPMENT QUOTE This quotation and any resulting order are subject to Iteris' Roadway Sensor Products Standard Terms and Conditions of Sale  attached hereto or available at http://www.iteris.com/RS‐Std‐TC.pdf, which are incorporated herein by this reference. Fax or email Purchase Orders to: Marilyn Holden, (949) 270‐9441, mdh@iteris.com, please include quote number on your  purchase order Quote Terms: Net 30 days, subject to credit approval and Iteris Standard Terms & Conditions unless negotiated in writing with  Iteris, Inc. prior to purchase. Prices are valid for 30 days from the date of quote unless extended in writing. FOB Destination, freight included, does not include insurance. Equipment from this quote may only be installed in the State of  Texas. Page 51 of 51