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HomeMy WebLinkAboutAgenda_GTAB_09.09.2016Notice of Meeting for the Georgetown Transportation Adv isory Board and the Gov erning Body of the City of Georgetown September 9, 2016 at 10:00 AM at the Westside Serv ice Center, 5501 Williams Driv e, Georgetown, TX 78633 The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reas onab le as s is tance, ad ap tatio ns , or acc o mmo d ations will b e provid ed up o n req uest. P leas e c o ntact the City Sec retary's Office, at leas t three (3) days prior to the sc hed uled meeting d ate, at (512) 930-3652 o r City Hall at 113 Eas t 8th Street fo r add itional info rmation; TTY us ers ro ute through Relay Texas at 711. Regular Session (This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.) A Call to Ord er The Board may, at any time, rec es s the R egular S es s io n to convene in Exec utive S es s io n at the reques t of the Chair, a Board Memb er, the City Manager, As s is tant City Manager, G eneral Manager of Utilities, City Co uncil Member, o r legal c o uns el for any p urpos e authorized b y the Op en Meetings Act, Texas Government C o d e Chapter 551, and are s ubjec t to actio n in the Regular Ses s ion that follows . B Introduction of Vis itors C Ind ustry/C AMP O/TXDOT Updates D Dis cus s ion regard ing the Projec t Progres s Reports and Time Lines. – Bill Dryd en, P.E., Transportatio n Engineer, Mark Miller, Trans portation Servic es Manager, Nat Waggo ner, AICP, PMP ®, Transportatio n Analys t, Wes Wright, P.E., Sys tems Engineering Directo r and Edward G. Po las ek, AICP, Transportatio n Servic es Direc tor. E Dis cus s ion regard ing the Airp o rt Mo nthly Report and P ro ject Time Lines . – R us s Volk, C.M., Airport Manager and Ed ward G. Polasek, AICP, Trans portation S ervic es Director Legislativ e Regular Agenda F Review and p o s s ib le ac tion to approve the minutes from the Regular GTAB Bo ard meeting held on August 12, 2016. - Jana Kern – GTAB Bo ard Liais o n G Co nsideration and possible recommendatio n to award a Co nstruc tion Contrac t to Smith Contrac ting C o . Inc. of Aus tin , Texas, for curb and gutter ins tallatio n at various loc ations in the City, in the amo unt of $1,057,387.75. – Edward G. P o las ek, AICP, Trans p o rtatio n Services Direc tor, and Mark Miller, Transportatio n Services Manager. Adjournment Page 1 of 48 CERTIFICATE OF POSTING I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times , on the ______ d ay o f __________________, 2016, at __________, and remained so p o s ted fo r at leas t 72 c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting. ____________________________________ S helley No wling, City Sec retary Page 2 of 48 City of Georgetown, Texas Transportation Advisory Board September 9, 2016 SUBJECT: Disc ussion regarding the P ro ject Progres s Reports and Time Lines . – Bill Dryd en, P.E., Transportatio n Engineer, Mark Miller, Trans p o rtatio n Servic es Manager, Nat Waggoner, AIC P, PMP ®, Transportatio n Analyst, Wes Wright, P.E., Sys tems Engineering Directo r and Ed ward G. Po las ek, AICP, Transportatio n Services Direc to r. ITEM SUMMARY: GTAB Projec ts Aus tin Avenue Bridges P ro ject CDBG Sidewalk Imp ro vements - MLK/3rd St (Scenic Dr. to Aus tin Ave.) - University Ave. (I 35 to Hart St.) FM 971 R ealignment at Aus tin Avenue FM 1460 Imp ro vements Projec t I 35 S B F R Sidewalk Imp ro vements P ro ject (Univers ity Ave to Leander Rd) Southwes t Bypass Projec t (Leander Road to I 35) Trans it Development Plan Trans portation S ervic es Operatio ns – CIP Maintenance Williams Drive Study - (Aus tin Ave to Jim Ho gg Rd ) GTEC P ro jec ts Projec t S tatus Report 2015 Ro ad Bond P ro gram Southwes t Byp as s (Leander Dr./RM 2243 to Wo lf Ranc h Parkway Extens ion) and Wo lf Ranc h Parkway Extens io n (SW Bypass to DB Wood Rd.) Citywide Sidewalk Imp ro vements P ro jec t - 2015 S id ewalk Master Plan FINANCIAL IMPACT: None SUBMITTED BY: Bill Dryden, P.E.; Trans portation Engineer ATTACHMENTS: Description Type GTAB Projects Backup Material GTEC Project - Status Backup Material 2015 Road Bond Program Backup Material Page 3 of 48 Austin Avenue Bridges Project  (North and South San Gabriel Bridges)  Project No. TBD     TIP Project No. N/A  September 2016  Project  Description  Develop 30% plans for improvements along Austin Ave. between 3rd Street and Morrow  Street.  The project involves several phases and requires participation and support from  various stakeholders and interested citizens, community businesses, professional  consultants, State and regional transportation partners City Staff and Council.  Schedule Phase Activity Completion  1 Public involvement and alternative analyses, evaluating   alternatives for feasibility and costs, etc.End 2016  2 Develop geometric layouts and preliminary construction  estimates for two alternatives End 2016  3 Selection of alternative by Council Begin 2017  4 Develop schematic and 30% plans.Mid 2017 Proj. Mgrs Nat Waggoner, AICP, PMP®, Ed Polasek, AICP; Bill Dryden, P.E.  Engineer Aguirre & Fields, LP    Element Status/Issues Public Involvement 3rd Public Meeting will be held after TxDOT review of Alternatives Analysis  Design Steel coupon testing 6/30. Results expected by 8/31/16.   Meeting with TxDOT 9/1 to review results.  Surveying  Complete  Environmental Informal Meeting with Consulting Parties (Section 106) and TxDOT  Environmental Review held 8/23 and included a walking tour of the bridges.  Project team will provide Council an overview of environmental process  during a workshop on 9/27.  Rights of Way TBD  Utility Relocations TBD  Construction TBD  Other Issues     Page 4 of 48 CDBG Sidewalk Improvements Project  MLK/3rd Street (Scenic Dr. to Austin Ave.)  Project No. None    TIP No. None  September 2016  Unchanged  Project Description Design and preparation of final plans, specifications and estimates (PS&E) for  sidewalk improvements along MLK/ and 3rd streets from Scenic Drive to Austin  Avenue.  Purpose To provide ADA/TDLR compliant sidewalks and ramps along the route.  Project Managers Joel Weaver; Bill Dryden, P.E.  Engineer Steger Bizzell    Element Status / Issues  Design Complete  Environmental/  Archeological  Complete  Rights of Way N/A  Utility Relocations N/A  Construction Under Construction; approximately 85% complete.  Other Issues None    Page 5 of 48 CDBG Sidewalk Improvements Project  University Avenue (SH 29) (I 35 to Hart St.)  Project No. None    TIP No. None  September 2016  Project Description Design and preparation of final plans, specifications and estimates (PS&E) for  sidewalk improvements along University Avenue (SH 29) from I 35 to Hart Street.  Purpose To provide ADA/TDLR compliant sidewalks in the area.  Project Managers Joel Weaver; Bill Dryden, P.E.  Engineer Steger Bizzell    Element Status / Issues  Design Complete  Environmental/  Archeological  N/A  Rights of Way Existing  Utility Relocations None identified  Construction NTP has been issued effective September 12th.   Other Issues Multiple Use Agreement has been executed by TxDOT.    Page 6 of 48 FM 971 at Austin Avenue  Realignment Intersection Improvements  Project No. 1BZ     TIP No. AG  September 2016  Unchanged  Project Description Design and preparation of final plans, specifications and estimates (PS&E) for the  widening and realignment of FM 971 at Austin Avenue, eastward to Gann Street.  Purpose To provide a new alignment consistent with the alignment of the proposed  Northwest Boulevard Bridge over IH 35; to allow a feasible, alternate route from  the west side of I 35 to Austin Avenue, to Georgetown High School, to San Gabriel  Park and a more direct route to SH 130.  Project Managers Bill Dryden, P.E.  Engineer Klotz Associates, Inc.    Element Status / Issues  Design Preliminary Engineering complete;   Engineer’s work for the 60% design submittal is on hold pending AFA with  TxDOT.  Environmental/  Archeological  TBD  Rights of Way Complete  Utility Relocations TBD  Construction TBD  Other Issues Awaiting AFA with TxDOT    Page 7 of 48 FM 1460  Quail Valley Drive to University Drive  Project No. 5RB     TIP No. BO & CD  September 2016  Unchanged  Project Description Design and preparation of plans, specifications and estimates (PS&E) for the  widening and reconstruction of FM 1460.  Project will include review and update  to existing Schematic, Right‐of‐Way Map and Environmental Document and  completion of the PS&E for the remaining existing roadway.  Purpose To keep the currently approved environmental documents active; purchase ROW,  effect utility relocations/clearance and to provide on‐the‐shelf PS&E for TxDOT  letting not later than August 2013, pending available construction funding.  Project Managers Ed Polasek, AICP and Bill Dryden, P.E.  Engineer Brown and Gay Engineers, Inc.    Element Status / Issues  Design Complete  Environmental/  Archeological  Complete  Rights of Way 1 remaining parcel of original 36 – pending closing documents.  Utility Relocations Ongoing  Construction Construction is on‐going; administered by TxDOT.  Other Issues Engineer preparing Change Orders for construction contract.    Page 8 of 48 I 35 SB FR Sidewalk Improvements Project  (University Avenue to Leander Rd)  Project No. None    TIP No. None  September 2016  Project Description Design and preparation of final plans, specifications and estimates (PS&E) for  sidewalk improvements along I 35 from University to Leander Rd.  Purpose To provide ADA/TDLR compliant sidewalks along the I 35 SB FR.  Project Managers Nat Waggoner, AICP, PMP®; Bill Dryden, P.E.  Engineer KCI    Element Status / Issues  Design Engineer has submitted 60% design; project team reviewed and returned  comments to Engineer 8/31.  Environmental/  Archeological  Initial Survey Complete, 95% expected in Sept.  Rights of Way Complete  Utility Relocations TBD  Construction Tentatively planned for substantial completion in April 2017  Other Issues 60% design construction estimate is $551K, $150K over initial budget.    Page 9 of 48 Southwest Bypass Project   (RM 2243 to IH 35)  Project No. 1CA     Project No. BK  September 2016  Project Description Develop PS&E for Southwest Bypass from Leander Road (RM 2243) to IH 35 in the  ultimate configuration for construction of approximately 1.5 miles of interim 2‐lane  roadway from Leander Road (RM 2243) to its intersection with the existing Inner  Loop underpass at IH 35.  Purpose To extend an interim portion of the SH 29 Bypass, filling in between Leander Road  (RM 2243) to IH 35 Southbound Frontage Road.  Project Manager Williamson County  City Contact: Ed Polasek, AICP and Bill Dryden, P.E.  Engineer HDR, Inc.    Element Status / Issues  Williamson County  Project Status  (from WilCo’s  status  report)  Southwest Bypass Driveways – Subcontractor Wheeler (APAC/Old Castle)  completed placing the one course surface treatment on the IH 35 portion of the  project. Permanent signs have been placed.  Southwest Bypass (RM 2243 to IH 35) – A meeting with TxDOT Georgetown Area  Office is anticipated to be held on 8/18/16 to discuss RM 2243 Improvements. A  meeting with Georgetown Railroad to discuss the Safety Plan is anticipated to be  held on 8/16/16. A meeting to discuss survey for Phase 1 project is anticipated to be  held on 8/15/16. Right of Entry for Phase 1 project was received 8/11/16. A 100%  PS&E submittal for the turn lanes on RM 2243 at Southwest Bypass was received  7/6/16. Comments were issued 3/11/16 on a 30% PS&E Submittal for the Southwest  Bypass Phase 1. An updated cost estimate alternatives for Phase 2 improvements  was received 7/19/16.  Rights of Way Complete for the parcels east of the Texas Crushed Stone properties.  Other Issues City and WilCo coordinating the design and funding details of the Project.    Page 10 of 48 Transit Development Plan  (Fixed Route Bus)  September 2016  Project  Description  The purpose of this study is to develop a local transit plan for the City of Georgetown that  serves transit needs of the citizens within the city limits and connect to existing and future  regional transit options to form a regional  transit  network  that  would  improve  mobility,   improve  the  region’s  environmental  and economic sustainability and slow the increase of  congestion on roadways.  Schedule Phase Activity Completion   1 Initiation Fall 2014  2 Public Involvement, Existing Conditions, Recommendations Spring 2015  3 Initial Report Completed Summer 2015  4 Boards and Commissions Review, Council May 2016  5 Consideration by Council September 13, 2016 Proj. Mgrs Ed Polasek, AICP; Nat Waggoner, AICP, PMP® Engineer AECOM, Capital Metro  Element Status/Issues  Public  Involvement  2 Public Meetings  Public Intercept Survey, Online Survey, GYAB Survey, Multiple Stakeholder Interviews More than 20 presentations to the general public, boards and commissions   Design Revisions underway based on changed conditions  Next Step(s) Council consideration of TDP Adoption, Agreement with the Georgetown Health  Foundation and begin Interlocal Agreement (ILA) with Capital Metro  Other City in discussions with several Transportation Network Companies (TNCs) about the  feasibility of developing a public voucher system for use in private, for hire transport  model.      Page 11 of 48 Transportation Services Operations  CIP Maintenance  September, 2016  Project Description 2016‐2017 CIP Maintenance of roadways including, Chip seal, Cutler Overlays,  Fog seal applications, Curb and gutter and Engineering design of future  rehabilitation projects.  Purpose To provide protection and maintain an overall pavement condition index of  85%.  Project Manager Mark Miller  Engineer/Engineers KPA, LP  Task Status / Issues     Chip Seal  Contractor: Completed all two course chip seal. PMM (polymer modified  masterseal) in Sun City completed August 27th.  In‐house:      Scheduled Old Town Streets complete with exception of “fast set”  application.  Portions of Southwestern Boulevard outstanding as of August  30th.  Rain causing considerable delays.  Product application successful by both in‐house and contracted services.  HIPR/Overlay Project going well.    Sun City scheduled to be complete August 30th.  Moving to Williams Drive on  September 31st.  Curb and Gutter  Engineering 2016  Bids received August 30th.  GTAB for recommendation today!    Page 12 of 48 Williams Drive Study Project No. TBD     TIP Project No. N/A  September 2016  Project  Description  Enhance multimodal movement and transportation operations. Support corridor‐wide  and regional sustainable growth and economic development. Promote safety and  security. Protect and enhance the corridor’s quality of life.  Schedule Phase Activity Completion  1 Public Involvement Throughout  2 Existing Conditions and Needs Assessment      Sep 2016    3 Concept Plan Development Jan 2017  4 Recommendations, Implementation Strategies Feb 2017  5 Final Report with Recommendations Mar 2017 Proj. Mgrs Nat Waggoner, AICP, PMP®;Ed Polasek, AICP Engineer Nelson Nygaard Consulting Associates, Inc.   Element Status/Issues Public Involvement There will be 4 public meetings including a week long charrette (10/16, 11/16,  1/17, 3/17). The project team will conduct a workshop with Council 9/27.  Existing Conditions Review and evaluation of current local, state, and regional policies relevant to  transportation and land use. Evaluation of the street network, land use and  connectivity; access management, mode split, and any impediments to the use of  alternative modes of transportation.  Concept Plan  Specific to both the corridor and centers components including projects and  policies that improve the transportation network and land uses that will  enhance mobility, connectivity, safety, and various multimodal travel  options; support economic development in the area; provide for a housing  mix and enhance a sense of place.  Recommendations Near‐, short‐, medium and long‐term projects, and policy recommendations. Final Report Documentation of public and stakeholder input; explanation of methodology  and evaluation criteria used; complete fiscal impact analysis; list of  recommended projects prioritized; benefit cost analysis for each recommended  project.    Page 13 of 48 Current Capital Improvement Projects TIP No. Project No. Update On Schedule/ Or Behind Project Budget Project Cost Available Current Year Projected Current Year Cost Current Year Available Lakeway Drive Overpass #10 5QL Project Complete. Complete 2,500,000 2,500,000 0 0 0 Southeast Arterial 1 (Sam Houston Avenue)#12 5QG Project Complete. Complete 12,995,625 10,478,499 2,517,126 0 0 Wolf Ranch Parkway Extension (SW Bypass to DB Wood Road) #14A 5QW Project Complete. Complete 1,330,000 1,111,233 218,767 283,350 0 283,350 Southwest Bypass (SH29 to RR2243)#14B 5QC Project Complete. Complete 7,756,432 3,225,132 4,531,300 4,539,107 5,787 4,533,320 Northwest Blvd Overpass #QQ 5QX Engineer is coordinating design with the design for Rivery Boulevard in moving towards construction PS&E for both projects to minimize overlap work between these two projects. Engineer is developing alternatives for storm water outfall. Construction tentatively scheduled to begin mid-FY 2019. In-process Unchanged 1,136,178 1,099,076 37,102 571,178 479,588 91,590 NB Frontage Road (SS 158 to Lakeway)#QQ 5QY We have been informed by TxDOT that it will be doing the Schematic, Environmental, etc., and PS&E for the NB Frontage Road as part of its proposed Williams Drive Bridge project. The City project is on indefinite hold but we will be coordinating with TxDOT on its design project. Indefinite Hold Unchanged 613,822 613,822 0 382,822 382,822 0 ROW - 1460 #EEa #EEb #EEc 5RB Under Construction. Tentatively scheduled to be complete Spring 2018 (TxDOT is administering construction) Utility relocations - ongoing. Two Utility companies (Atmos Energy and Seminole Pipeline) have subnitted invoices for completed relocations for reimbursement. One remaining parcel – pending final closing documents. Under Construction Unchanged 11,788,230 5,348,470 6,439,760 6,727,539 2,315,896 4,411,643 TCS/RR Easement 5RD Project Complete. Complete 1,500,000 1,503,148 -3,148 0 0 FM 971 / Washam 5RE Project Complete. Complete 100,000 0 100,000 0 0 Rivery Road 5RF Project Complete. Complete 779,000 29,000 750,000 750,000 0 750,000 Rivery Boulevard 5RM City staff reviewing 75% plans. Appraisals complete. Offers have been made to all 22 parcels. Acquired 6 Closed 4 pending Condemnations 0. Construction tentatively scheduled to begin mid FY 2018. On Schedule Unchanged GTEC PROJECT UPDATE AND STATUS REPORT August 2016 Project to Date Current Year Budget (13/14) L:\Global\CIP Budgetary Worksheets\GTEC Status Report\2016\GTEC - Project Status - 2016-08.xlsx Page 1 of 2 8/31/2016Page 14 of 48 Current Capital Improvement Projects TIP No. Project No. Update On Schedule/ Or Behind Project Budget Project Cost Available Current Year Projected Current Year Cost Current Year Available GTEC PROJECT UPDATE AND STATUS REPORT August 2016 Project to Date Current Year Budget (13/14) Snead Drive 5QZ Project Complete. Complete 825,100 87,000 738,100 825,100 87,000 738,100 Mays Street Extension 5RI Design is Complete ROW acquisition on‐going (4 of 6 parcels acquired) Project advertised June 12th and 19th; Bids to be opened June 30th; GTEC – July 20th; Council – August 9th; Anticipated NTP – Late‐August Anticipated completion Summer 2017 In Process 196,000 196,000 0 196,000 196,000 0 IH 35/ Hwy 29 Intersection 5RJ TBD 650,000 0 650,000 650,000 0 650,000 Current Economic Development Projects Project Type Project No. Update On Schedule/ Or Behind Project Budget Project Cost Available Current Year Budget Current Year Cost Current Year Available 100 S. Austin Ave Eco Devo Project 5RA In-process 507,000 507,000 0 0 Williams Drive Gateway 5RC Engineer working on schematic design alternatives and preliminary cost estimates. On Schedule 65,000 61720 3,280 0 0 Economic Development Projects 1,137,500 1,137,500 1,137,500 0 1,137,500 16,062,596 3,467,093 12,595,503 Project to Date Current Year Budget (13/14) L:\Global\CIP Budgetary Worksheets\GTEC Status Report\2016\GTEC - Project Status - 2016-08.xlsx Page 2 of 2 8/31/2016Page 15 of 48 Southwest Bypass (Leander Rd. to Wolf Ranch Parkway Extension)  Wolf Ranch Parkway Extension (SW Bypass to DB Wood Rd.)  Project No. 1DI       OTP Project No. AD & AZ1  September 2016  Project  Description  Construction of Southwest Bypass from Leander Road (RM 2243) to Wolf Ranch  Parkway Extension and Wolf Ranch Parkway Extension from Southwest Bypass to  DB Wood Road.  Remaining Project Schedule  Notice to Proceed Issued  Completion of Construction Late‐Spring 2018 Purpose To complete a connection from Leander Road (RM 2243) to University Ave. (SH 29)  Project Manager Joel Weaver (Construction)  Engineer HDR, Inc.    Element Status / Issues  Design Complete  Surveying  Complete  Environmental Complete  Rights of Way ROW/PUA acquired.  Utility  Relocations  Complete or part of Construction  Construction Contractor has cleared the ROW and begun setting subgrade.  Bridge  construction began 8‐30‐16 with drill shaft installation for South San Gabriel  bridge.  Report complete for temporary bridging for materials hauling, contractor  to install mid‐September.  Other Issues Residents of the adjacent Legend Oaks Subdivision are strongly urging City to  install concrete/rock facia fencing along edge of development.     Page 16 of 48 2015 Road Bond Program  Citywide Sidewalk Improvements Project  2015 Sidewalk Master Plan  Project No. None    TIP No. None  September 2016  Unchanged  Project Description The proposed project encompasses sidewalk improvements at various locations  within the City of Georgetown.  Improvements include curb ramps, crosswalks,  pedestrian‐actuated signal infrastructure (“ped heads”), and sidewalk  extensions/reconstructions.  Purpose To provide ADA/TDLR compliant sidewalks and ramps identified in the 2015  Sidewalk Master Plan.  Project Managers Nat Waggoner, AICP, PMP®, Bill Dryden, P.E.  Engineer Steger Bizzell    Element Status / Issues  Design July‐Oct 2016  Environmental/  Archeological  Aug‐Oct 2016  Rights of Way June 2016 – Survey completed  Utility Relocations TBD  Construction Jan‐Apr 2017  Other Issues Met with property owners during the Founders Park Open House 7/28.  Coordinating with My35, Williams Drive Corridor Study and Transit Development  Plan.    Page 17 of 48 City of Georgetown, Texas Transportation Advisory Board September 9, 2016 SUBJECT: Disc ussion regarding the Airport Monthly Rep o rt and Projec t Time Lines . – Rus s Vo lk, C.M., Airp o rt Manager and Edward G. P o las ek, AICP, Trans p o rtatio n Services Direc tor ITEM SUMMARY: Airport Projects: Grant 1514GRGT N Updat Grant 16MP GRGT N Update Airport Operations Report Fuel Sales Report Hangar / Tie-Down Lease Report 2016 Accomplishments and P rojects Business Office Software Update Avgas Fuel P rice Comparison Jet A Fuel P rice Comparison Airport Monthly Financial Report FINANCIAL IMPACT: N/A SUBMITTED BY: Rus s Vo lk, C.M., Airport Manager ATTACHMENTS: Description Type Grant 1514GRGTN Update Backup Material Grant 16MPGRGTN Update Backup Material Airport Operations Report Backup Material Fuel Sales Report Backup Material Hangar / Tie-Down Leas e Report Backup Material 2016 Accomplis hments and Projects Backup Material Bus ines s Office Software Update Backup Material Avgas Fuel Price Comparis on Backup Material Jet A Fuel Price Comparis on Backup Material Airport Monthly Financial Report Backup Material Page 18 of 48 Airport Improvements Project No. 1514GRGTN Aug 2016 Project Description FY2015 project: Construction of Fuel Storage Tanks, Parallel Taxiway A, Pavement Maintenance Purpose Improved safety and reliability of airport Project Manager Russ Volk C.M., Airport Manager Project Engineer Garver Notes: Oct 2014 - Council Resolution 101414-F – Approval to Debt Fund $870K for project Mar 2015 - Council Resolution 032415-G – Authorization for City to Sell Certificates of Obligation to fund project Jan 28, 2016 – Transportation Commission approval of $8.3M Grant Page 19 of 48 Jan 29, 2016 – City cost share of $830K wire transferred to TxDOT Aviation per payment instructions from TxDOT Jun 10, 2016 – Following completion of bidding process being conducted under grant 1314GRGTN, TxDOT will provide Airport Project Participation Agreement for City consideration Jun 28, 2016 – City Council consideration of Airport Project Participation Agreement Jun 22, 2016 – Pre-Construction Meeting Jul 7, 2016 – Planned start date for construction Jul 14, 2016 – Start date for construction Starting new parallel taxiway, terminal parking lot, underground power to terminal Page 20 of 48 Airport Improvements Project No. 16MPGRGTN Sep 2016 Project Description FY2016 project: Airport Master Plan Update Purpose Update to 2005 Airport Master Plan Project Manager Russ Volk C.M., Airport Manager Project Estimate $213,290 Project Engineer Coffman Associates Jan 28 – Transportation Commission approval of $200K Grant Feb 19 – Solicitation for Consultant Qualifications Mar 29 – Consultant Qualification Submissions due TxDOT Aviation Apr – Committee to Review Consultant Qualifications • John Pettitt • Donna Courtney • Mike Babin • Jordon Maddox • Russ Volk May 9 – Selection Committee scheduled to meet to tabulate scoring of consultants Jun/Jul 2016 – TxDOT in negotiations with consultant over scope of work and fees Page 21 of 48 Sep – Selection of Members for Master Plan Steering Committee Page 22 of 48 Georgetown Municipal Airport Contract Tower Program Update Operations for Month of Jul 2016 Project Description Georgetown Tower Monthly Update Purpose Operations Report Project Manager Russ Volk C.M., Airport Manager Operating Statistics Performance/Volumetric Indicators For the Month of: Jul 2016 Jul 2015 FY-T-D Jul 2016 FY-T-D Variance Take Offs and Landings Day* Night* VFR 7363 520 55,108 69,759 14,651 21% IFR 584 26 5,337 6,955 1,618 23% Total Take Offs/Landings 7,947 546 60,445 76,714 16,269 21% Total for Month 8,493 * This does not include flyover operations (i.e. handoffs from ABIA approach/departure control to KGTU tower then onto the next ATC.). Page 23 of 48 Georgetown Municipal Airport Fuel Sales Update For Month of Jul 2016 Project Description Georgetown Fuel Sales Update Purpose Fuel Sales Monthly Report Project Manager Russ Volk C.M., Airport Manager Operating Statistics Performance/volumetric indicators Gallons For the Month of: Jul Jul 2015 FY-T-D Jul 2016 FY-T-D Variance Type of Fuel 2015 2016 AVGAS 23,443 26,142 189,617 248,874 59,257 24% JET A 28,868 48,243 330,205 397,049 66,844 17% Total Gallons Sold 52,311 74,385 519,822 645,923 126,101 19% Page 24 of 48 Airport Hangar / Tie-Down Lease Update Sep 2016 Project Description Hangar / Tie-Down Lease Agreements Purpose Occupancy Rates Project Manager Russ Volk C.M., Airport Manager Unit Stats Total Hangars – 114 • 100 Percent Occupied Total Storage Units – 7 • 4 Occupied • 3 Vacant Total Tie-Downs – 39 Monthly, 14 for Overnight/Transient Parking • 100 Percent Occupied Page 25 of 48 GTU Airport In-Work Projects Underbrush trimming on north end of airport. Replace bottom door seals on Hangars H, I, and J. Develop Airport Preventative Maintenance Program. Updating Storm Water Pollution Prevention Plan. Update to Airport Rules and Regulations and Minimum Standards. Planned Projects Obtaining Pesticide Application License to allow for airport staff to spray weed killer. Develop Hangar Routine Maintenance Program. Evaluate possible software solutions for a technology based Pavement Management Program. Evaluate possible software solutions for a technology based Airport Self Inspection Program. Upgrade electrical service to Hangars I and J. Repairs to terminal ramp to reduce FOD issues. Upgrade to bi-fold doors drive motors on Hangars BB and CC. Developing lease agreement for storage locations. Page 26 of 48 Accomplishments 2016 Resealed windows in first four floors of Control Tower Resealed two windows in Terminal Conference Room Accomplished annual maintenance on windsock Painted main entry hallway in Terminal Painted main lobby in Terminal Painted conference room in Terminal Replace gate rollers on south electronic gate. Facility Inspection of Gantt Hangars Facility Appraisal of Gantt Hangars Upgraded electrical service to Hangar H Installed aviation radio in Kubota Crack seal Runway 18/36 Selected new Business Office software – Total Aviation Accomplished Electrical upgrades in CTA hangar Replaced Key Pad at South Gate Entrance Painted reflective tags on Runway Lights Accomplished repairs on Hangar D in preparation for new tenant. Vegetation spraying around signage and taxiway cracks Quarterly gate maintenance on all electronic gates Replaced gate entrance key pad on south gate Obtained Facility Inspection Report on Gantt Hangar Page 27 of 48 Obtained Appraisal on Gantt Hangar Quarterly Maintenance on RWY 18 PAPI system Rotating Beacon maintenance Accomplished Asbestos Survey on old Civil Air Patrol building Upgraded Terminal Conference Room lighting to LED fixtures Ordered FOD Boss to assist with debris removal from airport paved surfaces Demolition permit for old Civil Air Patrol building Upgraded electric service connection at Genesis Hangar located at 301 Toledo Trail Replaced submersible pump and power contactor for Avgas tank Developed an electronic gate inspection and maintenance checklist Replace door weather stripping seals on Hangar D-1 Replace door weather stripping seals on Hangar G Repairs ATIS Equipment in Control Tower Replaced all fuel filters on avgas self-serve pumps Assisted Special Agent with Federal Aviation Administration with Airport Security and Orientation classes for the Georgetown Police Department Assisted with updating the Georgetown Police Department Aircraft Accident Policy Manual Completed annual based airplane inventory Replace door seals on Hangars E Replace door seals on Hangars F Demolition of old Civil Air Patrol building Conducted two Airport Orientation Seminars for Georgetown Police Department Conducted nine Airport Orientation Seminars for Georgetown Fire Department Page 28 of 48 Airport Project Jun 2016 Project Description Business Operations Software Purpose Software Solution for Airport Business Operations Project Manager Russ Volk C.M., Airport Manager Project Estimate $7,000 Sep 2015 – Request for Proposals from potential vendors Oct 2015 - Demos and evaluation of software products Nov 2015 - Final selection of vendor Dec 2015 – Negotiation of cost and licensing agreement Jan / Feb 2016 – Software modifications for CoG process Feb 24/25 – Initial software training for CoG Business Operations Coordinator Mar 2016 – Integration of Fuel Master with Total Aviation Software Mar /Apr/May 2016 - Implementation of Phase 1 of project Page 29 of 48 1. Testing software functionality in a “Sandbox” environment 2. Integration of existing process utilizing new software Jun 21 – Target date for release of updated version of software Aug 2016 – Still attempting to develop software code to allow functionality desired by Georgetown Airport. Page 30 of 48 8/31/2016 AirNav: Fuel prices near Georgetown, TX 78628 http://airnav.com /fuel/local.htm l 1/3      1673 u sers o n line   100LL Avgas prices within 50 miles of Georgetown, TX 78628 Airport / FBO 100LL $3.25—$7.20 average $4.28 KGTU  2  ENE Georgetown Municipal Airport   Georgetown, TX, USA  FS   $4.30   $4.20   GUARANTEED      City of Georgetown Terminal  SS   $3.30 15­Aug u p d ate    Longhorn Jet Center  FS   $4.20 22­Aug u p d ate T74  1 5  ESE Taylor Municipal Airport   Taylor, TX, USA Taylor Municipal Airport Avfuel  SS   $3.30 22­Aug u p d ate KRYW  1 7  SW Lago Vista TX ­ Rusty Allen Airport   Lago Vista, TX, USA Lag o  Vist a Airp o rt  SS   $3.49 28­Jul u p d ate KEDC  1 8  SSE Austin Executive Airport   Austin, TX, USA  SS   $4.50   FS   $5.60  30­Aug u p d ate 3R9  2 4  SW Lakeway Airpark   Lakeway, TX, USA Lak eway  Airpark  SS   $3.89 22­Aug u p d ate 88R  2 4  WSW Spicewood Airport   Spicewood, TX, USA Spicewood Airport Avfuel  SS   $3.70 03­Aug u p d ate KILE Skylark Field Airport   Killeen, TX, USA Ai rports  Navai ds  Airspace Fi xes  Aviati on Fuel   iPhone App  My Ai rNav Page 31 of 48 8/31/2016 AirNav: Fuel prices near Georgetown, TX 78628 http://airnav.com /fuel/local.htm l 2/3 2 5  N  Flight Line Services  SS   $3.40 22­Aug u p d ate KBMQ  2 8  W Burnet Municipal Airport­Kate Craddock Field   Burnet, TX, USA Faulkner's Air Shop Avfuel  FS   $3.85 17­Aug u p d ate KAUS  2 8  S Austin­Bergstrom International Airport   Austin, TX, USA  FS   $7.20  GUARANTEED     FS   $6.60 31­Aug u p d ate KTPL  3 3  NNE Draughon­Miller Central Texas Regional Airport   Temple, TX, USA Gen eral Aviation Terminal  SS   $3.59   FS   $3.97  22­Aug u p d ate KDZB  3 5  WSW Horseshoe Bay Resort Airport   Horseshoe Bay, TX, USA  Horseshoe Bay Resort Jet Center  FS   $6.24 26­Aug u p d ate KLZZ  3 7  NW Lampasas Airport   Lampasas, TX, USA  City of Lampasas (FBO) SS   $3.25  GUARANTEED  KRCK  3 7  E H H Coffield Regional Airport   Rockdale, TX, USA City  o f Ro ckdale  AS   $3.81 31­Aug u p d ate T35  4 0  ENE Cameron Municipal Airpark   Cameron, TX, USA  City of Cameron  SS   $4.32  GUARANTEED  KGOP  4 6  N Gatesville Municipal Airport   Gatesville, TX, USA City of Gatesville independent  SS   $3.80 09­Jun u p d ate KHYI  4 7  S San Marcos Regional Airport   Austin, TX, USA  SS   $3.68   FS   $4.71  30­Aug u p d ate    FS   $4.79   $4.69   GUARANTEED   Page 32 of 48 8/31/2016 AirNav: Fuel prices near Georgetown, TX 78628 http://airnav.com /fuel/local.htm l 3/3 84R  4 7  SE Smithville Crawford Municipal Airport   Smithville, TX, USA Fayette Aero LLC Avfuel  SS   $3.99 10­Aug u p d ate KGYB  4 8  SE Giddings­Lee County Airport   Giddings, TX, USA Sills Aviation Services LLC independent  SS   $3.99 13­Aug u p d ate 50R  4 9  S Lockhart Municipal Airport   Lockhart, TX, USA Martin & Martin Aviation Avfuel  SS   $4.56 22­Aug u p d ate KAQO  5 0  W Llano Municipal Airport   Llano, TX, USA City of Llano Avfuel  SS   $3.50 22­Aug u p d ate   Copyright © AirNav, LLC. All rights reserved.P rivacy Policy  Contact Page 33 of 48 8/31/2016 AirNav: Fuel prices near Georgetown, TX 78628 http://airnav.com /fuel/local.htm l 1/2      1671 u sers o n line   Jet A prices within 50 miles of Georgetown, TX 78628 Airport / FBO Jet A $2.14—$7.00 average $3.88 KGTU  2  ENE Georgetown Municipal Airport   Georgetown, TX, USA  FS   $3.44   $3.29   GUARANTEED     Gantt Aviation Avfuel  FS   $3.44  GUARANTEED     Longhorn Jet Center  FS   $3.44 22­Aug u p d ate T74  1 5  ESE Taylor Municipal Airport   Taylor, TX, USA Taylor Municipal Airport Avfuel  SS   $2.60 22­Aug u p d ate KEDC  1 8  SSE Austin Executive Airport   Austin, TX, USA  FS   $5.70 30­Aug u p d ate KGRK  2 5  NNW Robert Gray Army Airfield   Fort Hood (Killeen), TX, USA Kill een ­Fo rt Hood Reg io n al Airport  FS   $3.35 25­May u p d ate KILE  2 5  N Skylark Field Airport   Killeen, TX, USA  Flight Line Services  SS   $3.10   FS   $3.35  22­Aug u p d ate KBMQ  2 8  W Burnet Municipal Airport­Kate Craddock Field   Burnet, TX, USA Faulkner's Air Shop Avfuel  FS   $3.35 17­Aug u p d ate KAUS  2 8  S Austin­Bergstrom International Airport   Austin, TX, USA  FS   $7.00  GUARANTEED  Ai rports  Navai ds  Airspace Fi xes  Aviati on Fuel   iPhone App  My Ai rNav Page 34 of 48 8/31/2016 AirNav: Fuel prices near Georgetown, TX 78628 http://airnav.com /fuel/local.htm l 2/2    FS   $6.80 31­Aug u p d ate KTPL  3 3  NNE Draughon­Miller Central Texas Regional Airport   Temple, TX, USA Gen eral Aviation Terminal  SS   $3.74   FS   $4.12  22­Aug u p d ate KDZB  3 5  WSW Horseshoe Bay Resort Airport   Horseshoe Bay, TX, USA  Horseshoe Bay Resort Jet Center  FS   $5.49 26­Aug u p d ate T35  4 0  ENE Cameron Municipal Airpark   Cameron, TX, USA  City of Cameron  SS   $3.49  GUARANTEED  KGOP  4 6  N Gatesville Municipal Airport   Gatesville, TX, USA  Fuelie Mobile Hot Fueling  FS   $2.14   PS   $2.14  28­Aug u p d ate KHYI  4 7  S San Marcos Regional Airport   Austin, TX, USA  FS   $3.96 30­Aug u p d ate    FS   $3.88   $3.78   GUARANTEED   KGYB  4 8  SE Giddings­Lee County Airport   Giddings, TX, USA Sills Aviation Services LLC independent  SS   $3.50 13­Aug u p d ate KAQO  5 0  W Llano Municipal Airport   Llano, TX, USA City of Llano Avfuel  FS   $3.50 22­Aug u p d ate   Copyright © AirNav, LLC. All rights reserved.P rivacy Policy  Contact Page 35 of 48 YEAR-END YEAR-END APPROVED JUL-16 YEAR TO DATE YEAR-END VARIANCE % VARIANCE BUDGET W/ENCUMB W/ENCUMB PROJECTION FAV(UNFAV)FAV(UNFAV) BEGINNING BALANCE 748,167$ 792,318$ 44,151$ 5.9% OPERATING REVENUE Fuel and Terminal Sales 2,876,150 195,446 1,682,489 1,988,444 (887,706)(30.9%) Leases and Rentals 657,400 69,091 578,770 707,049 49,649 7.6% Interest and Other 67,400 2,163 22,663 63,738 (3,662)(5.4%) Total Operating Revenue 3,600,950 266,701 2,283,921 2,759,231 (841,719)(23.4%) OPERATING EXPENDITURES Personnel 321,471 35,449 248,688 317,632 3,839 1.2% Operations-Fuel 2,448,882 0 2,547,600 1,549,525 899,357 36.7% Operations-Non Fuel 644,679 22,096 539,627 661,791 (17,112)(2.7%) Transfers Out 15,080 0 11,310 15,080 0 0.0% Debt Service 80,222 0 26,595 139,657 (59,435)(74.1%) Total Operating Expenditures 3,510,334 57,546 3,373,821 2,683,685 826,649 23.5% TOTAL NET OPERATIONS 90,616 209,154 (1,089,900)75,546 (15,070)(16.6%) NON-OPERATING REVENUE Grants 25,000 (0)37,939 50,000 25,000 100.0% TxDot Refunds 0 824 40,229 39,405 39,405 NA Total Non-Operating Revenue 25,000 824 78,168 89,405 39,405 157.6% NON-OPERATING EXPENDITURES One Time 0 0 6,080 6,080 (6,080) NA Runway Lights 757,935 0 750,000 757,935 0 0.0% Fuel Farm 100,000 0 87,705 100,000 0 0.0% Software 20,000 0 0 10,000 0 NA Total Non-Operating Expenditures 877,935 0 843,785 874,015 (6,080)(0.7%) TOTAL NET NON-OPERATIONS (852,935)824 (765,617)(784,610)33,325 3.9% EXCESS (DEFICIENCY) OF TOTAL REVENUE OVER TOTAL REQUIREMENTS (762,319)$ 209,979$ (1,855,516)$ (709,064)$ 53,255$ 7.0% ENDING BALANCE (14,152)83,254 97,406 688.3% Airport Operations Fund Year End Projection to Approved as of July 2016 Page 36 of 48 City of Georgetown, Texas Transportation Advisory Board September 9, 2016 SUBJECT: Review and pos s ible actio n to ap p ro ve the minutes fro m the Regular GTAB Board meeting held o n Augus t 12, 2016. - Jana Kern – GTAB Bo ard Liais on ITEM SUMMARY: Bo ard to review and revis e and /or ap p ro ve the minutes fro m the regular meeting held o n August 12, 2016. FINANCIAL IMPACT: n/a SUBMITTED BY: Jana Kern ATTACHMENTS: Description Type Draft Minutes Backup Material Page 37 of 48 Minutes of the Meeting of the Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas August 12, 2016 The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participation at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City at least four (4) days prior to the scheduled meeting date, at (512)930-3652 or City Hall at 113 East 8th Street for additional information: TTY users route through Relay Texas at 711. Board Members: Ron Bindas – Secretary, Steve Johnston, Doug Noble, Troy Hellmann, Donna Courtney Board Members Absent: John Pettitt – Chair, John Hesser – Vice Chair, Staff Present: Jim Briggs, Ed Polasek Jana Kern, Bill Dryden, Mark Miller, Wes Wright, Michael Hallmark Others Present: Carl Norris, John Milford, & Dennis Hegebarth – ACC, Ramon Maldonado & Bill Kirwin – Maldonado Burnett ITS, Karen Lorenzini, Michelle Cooper, Bobby Ramthan, John Peters, & James Williams – TxDOT, Summer Lawton & Dustin Elliott – HNTB, Trae Sutton - KPA Regular Session A. Call to Order: Mr. Ron Bindas called the regular GTAB Board Meeting to order on Friday, August 12, 2016 at 10:00 AM Georgetown Transportation Advisory Board may, at any time, recess the Regular Session to convene an Executive Session at the request of the Chair, a Board Member, The City Manager, Assistant City Manager, General Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. The GTAB Chair and Vice Chair are absent. The remaining Board members must take a vote to choose a member to Chair this meeting. Motion by Johnston second by Courtney to elect Ron Bindas to chair the August 12, 2016 GTAB Board Meeting. Approved 5-0 B. Introduction of Visitors C. Industry/CAMPO/TxDOT Updates: On August 8, 2016 the CAMPO Transportation Policy Board met and one of the items discussed was the CAMPO support and funding of the Lone Star Rail District and the future of the Lone Star Rail District. The Policy Board did not have the support from the San Antonio area to take over half the environmental cost. The Policy Board also created a motion that would find the Lone Star Rail was a unconstrained project in the CAMPO long range plan. The motion was passed by a 17-1 vote. Which means it will be removed from the CAMPO Plan and all funding will be stopped. Page 38 of 48 D. Discussion regarding the Project Progress Reports and Time Lines – Bill Dryden, P. E., Transportation Engineer, Mark Miller, Transportation Services Manager and Edward G. Polasek, AICP, Transportation Services Director. E. Discussion regarding the Airport Project Progress Report and Time Lines. – Russ Volk, Airport Manager and Edward G. Polasek, AICP, Transportation Services Director. Mr. Norris spoke on this item. His comments are at the end of these minutes. Legislative Regular Agenda The Board will individually consider and possibly take action on any or all of the following items: F. Review and possible action to approve the minutes from the Regular GTAB Board meeting held on July 08, 2016 – Jana Kern Motion by Hellmann second by Courtney to approve minutes as presented. Approved 5-0 G. Presentation, discussion and possible recommendation to City Council on a recommended Mobility 35 Aesthetics profile for the City of Georgetown Area -- Edward G. Polasek, AICP, Transportation Services Director. Polasek gave an overview then turned it over to TxDOT/HNTB who gave a presentation to the Board. Motion by Courtney second by Hellmann to recommend what was presented today that includes current aesthetics of cathedral, the irrigation planting and cross street naming and find a better solution to the large solid walls. Approved 5-0 H. Presentation, discussion and possible recommendation to City Council on a recommended Mobility 35 Project for the Williams Drive intersection -- Edward G. Polasek, AICP, Transportation Services Director. Polasek gave an overview. Presentation was given to the Board by Dustin Elliot of HNTB. Motion by Courtney second by Noble to recommend that the presentation, which was given today on the Williams Driver intersection, be available at the Public Open House. Approved 5-0 Adjournment Motion by Johnston second by Hellmann to adjourn meeting. Approved 5-0 Meeting adjourned at 11:55 AM. Approved: Attested: _______________________ ______________________ Ron Bindas– Acting Chair Ron Bindas– Secretary _________________________________ Jana R. Kern – GTAB Board Liaison Page 39 of 48 GTAB STATEMENT AUGUST 12, 2016 AGENDA ITEM “E” AIRPORT MONTHLY REPORT AND PROJECT TIME LINES Good morning Mr. Chairman, members of the GTAB board, city staff and ladies and gentlemen. My name is Hugh C. Norris, Jr. I am a member of the Airport Concerned Citizens (ACC). This is the 58th presentation by ACC members to the city council and/or the GTAB since January 14, 2014. These presentations are demands for compliance by the city, TxDOT and FAA with the National Environmental Policy Act (NEPA) regarding expansion of aviation operations and fiscal transparency for the Georgetown Municipal Airport (GTU). At the January 14, 2014 statement to the City Council we requested a hold on federal funds for our airport for five federal grants the planning of which had not complied with NEPA. The federal grant for the 25- element, 1514GRGTN, of which the Fuel Farm is only one of the 25-elements, was one of the five. Through numerous prior statements and emails to the GTAB the ACC has demanded financial transparency for the airport, full public description and justification for 1514GRGTN and opposition to any changes of airport runways for support of heavier, noisier or larger aircraft without full NEPA compliance. Again, this morning we note nothing in the staff outline for this agenda item of any such public briefings. Therefore, this statement is focused on these issues as follows: 1. While the city continues its mantra to the public that the airport is self supportive through its own revenue sources, the airport GTAB monthly financial reports, the new draft FY17 airport budget and the new draft city budget for FY17 both conceal and fail to disclose the millions of dollars of federal and local taxpayer costs to subsidize the airport and its operations. These subsidies exist through General Fund, Certificates of Obligation, Electric Fund Revenue Bonds and annual federal operational funds. Such lack of airport financial transparency must end. In addition, ACC demands a full staff description of the full reimbursement costs owed by the Airport Fund for reimbursement to the General Fund for all airport costs borne by non-airport revenues. 2. The outline contained in the Airport Manager's briefing for this morning continues to focus on the Fuel Farm, only one of the 25-elements of 1514GRGTN. Previous ACC requests for full 1514GRGTN staff briefings to the GTAB and the public have been systematically ignored. This program is the single largest in the entire 37 year history of taxpayer federal funding for the GTU. There has never been a legitimate NEPA review on any past completed federal grant project or program and none has been provided for this one. The ACC doubts that this current GTAB is aware that the program began with nine elements proposed by the current 20 year, GTU Master Plan for 2004 to 2024 and was expanded to 25-elements with substantial cost increases by TxDOT with no documentation of any prior city and public review or approval. The current construction contract with Mitchell Enterprises, LTD contains 101 bid items. Six of those bid items involve substantial quantities of asphalt crack sealing repairs, slurry seal coating and pavement remarking in sufficient quantities for both runways and all other paved areas. These items appear to be associated with runway repairs described in the city Page 40 of 48 manager's letter dated June 30, 2015 to TxDOT. TxDOT has provided no documentation for justification for these and other 1514GRGTN “improvements” beyond the original nine elements. Staff has assured GTAB and the public that all current runway surface deficiencies have been repaired by city crews. ACC demands a full staff explanation for this apparent duplication of existing surface repairs. 3. ACC has provided the GTAB prior opposition comments regarding the current draft city FY 17 budget that includes a proposed Airport CIP item for Runway 18-36 “Rehab” for FY 19. This proposal appears to be a backdoor attempt to avoid legitimate NEPA reviews for such “improvements”. ACC demands a full justification and explanation by staff for inclusion of this item in the any city budget. Mr. Chairman, the ACC demands that full staff explanations for the above issues be presented in an open forum with the public for free interchange of questions and answers. Mr. Chairman, I welcome any questions or comments. Page 41 of 48 City of Georgetown, Texas Transportation Advisory Board September 9, 2016 SUBJECT: Cons id eration and p o s s ib le rec o mmendation to award a Cons tructio n Contrac t to S mith Co ntracting Co. Inc . o f Aus tin , Texas , fo r c urb and gutter ins tallation at vario us lo catio ns in the City, in the amount of $1,057,387.75. – Ed ward G. Polasek, AICP, Trans portation S ervic es Direc to r, and Mark Miller, Trans p o rtation S ervic es Manager. ITEM SUMMARY: The City received s ealed bids fro m three (3) bidders o n Tues d ay, August 30, 2016, fo r the Curb and Gutter p o rtion of the 2015/16 Capital Improvement Program. T his curb and gutter projec t cons is ted o f parts A thro ugh D with an add alternative A bid. The propos ed s ectio ns inc lude “A” (6,735lf) o f c urb and gutter o n p o rtions o f P arker Circ le, Jud y Drive, Addie Lane, Willow Drive and Co tto n Wo o d Drive, “B” (640 lf) o f c urb and gutter and rehabilitation of the public parking area north o f the P res b yterian Churc h, “C” (5,950 lf) of c urb and gutter on S p anish Oak Circ le and a p o rtion of San G ab riel Boulevard, “D” Map le Street and s idewalk and ramp replac ement (ADA required wo rk as part of C utler P ro cess), and Add Alternate “A” (2,200 lf) o f c urb and gutter on Live Oak Drive. The majority of the wo rk invo lves remo ving the old topping c urb, excavating ro ad way, rehabilitation of ro ad way to the quarter p o int, cons tructio n o f full curb and gutter s ec tions , d riveway cuts and ties , p ed es trian ramps, repaving and p ro p er bac kfill. The C ity has us ed S mith Co ntrac ting Company o n numero us oc c as ions in the p as t with s atisfac tory res ults . KPA has received positive references as well as reviewed the c urrent worklo ad and cons tructio n his tory. T he engineer ’s rec o mmend ation is in favor o f c o ntrac t ap p ro val. STAFF RECOMMENDATION: Staff co nc urs with KPA and rec o mmend s a contrac t b e award ed for parts “A through D” includ ing ad d alternate “A” , to S mith Co ntacting Co., in the amount of $1,057,387.75. FINANCIAL IMPACT: See attached CIP - Bud getary and Financ ial Analys is Works heet SUBMITTED BY: Jana Kern o n behalf of Mark Miller ATTACHMENTS: Description Type CIP Budgetary & Financial Works heet Backup Material Engineer Letter of Recommendation Backup Material Bid Tab Backup Material Exhibit A - Map Exhibit Page 42 of 48 DATE: PROJECT NAME:5AL 31-Aug-16 Division/Department:Director Approval MM for EP Prepared By:Mark Miller Finance Approval TW 04/29/16 TOTAL ANNUAL BUDGET 987,000.00 (Current year only) Actual Cost Agenda Total Spent Encumbrance Item & Encumbered % Annual (A) before agenda item (B)(A + B)Budget Consulting 117,940.00 117,940.00 12% Right of Way 0.00 0% Construction 1,057,385.75 1,057,385.75 107% Other Costs 0.00 0% Total Current Year Costs 117,940.00 1,175,325.75 Approved GENERAL LEDGER ACCOUNT NUMBER CY Budget 100-5-0846-52-806 rehabilitation 657,706.00 640-9-0880-90-069 storm water infrastrucutre 182,950.00 203-9-0880-90-072 pavement sealer 216,734.00 Total Budget 1,057,390.00 TOTAL PROJECT BUDGET 1,057,390.00 (includes all previous yrs) Prior Years Current Year Total Project % Total Spent/Encumbered Costs Costs Budget Consulting 117,940.00 117,940.00 11% Right of Way 0.00 0.00 0% Construction 1,057,385.75 1,057,385.75 100% Other Costs 0.00 0.00 0% Total Project Costs 0.00 1,175,325.75 1,175,325.75 Comments: Transportation Services/Drainage 2016 Curb and Gutter CIP- Budgetary and Financial Analysis Worksheet Page 43 of 48 Page 44 of 48 Page 45 of 48 Page 46 of 48 Page 47 of 48 H U T T O R O A D AU S T I N A V E . A I R P O R T R O A D W UNIVERSITY AVE. LAK E W A Y D R . WI L L I A M S D R I V E NE I N N E R L O O P SE I N N E R L O O P LEANDE R R O A D BLUE SPR I N G S WO L F R A N C H RIV E R Y B L V D 15TH D.B . W O O D S D R I V E SER E N A D A D R . 0 HORIZONTAL SCALE IN FEET 2000 4000 N O R T H FI L E : P: \ G e o r g e t o w n \ 2 0 1 6 \ 1 6 - 1 2 6 c u r b g u t t e r a n d s i d e w a l k \ C A D \ E x h i b i t \ E X H I B I T A . d w g L A S T S A V E D : 8/ 3 1 / 2 0 1 6 4 : 2 5 : 2 2 P M LA Y O U T : EX H I B I T - A LEGEND CURB AND GUTTER REPLACEMENT KASBERG, PATRICK & ASSOCIATES, LP CONSULTING ENGINEERS GEORGETOWN, TEXAS 78626 Firm Registration No. F-510 2016 CURB AND GUTTER REPLACEMENT PROJECT EXHIBIT A ADD ALTERNATE A - $159,490 LIVE OAK DRIVE PART C - $347,250 SPANISH OAKS CIRCLE & SAN GABRIEL BLVD PART D - MAPLE STREET RAMP REPLACEMENT PART B - $117,746.50 7TH STREET PART A - $405,741.25 PARKER CIRCLE, JUDY DRIVE, ADDIE LANE, WILLOW DRIVE & COTTON WOOD DRIVE Page 48 of 48