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Agenda_GUS_10.11.2019
Notice of Meeting for the Georgetown Utility System Adv isory Board and the Gov erning Body of the City of Georgetown October 11, 2019 at 2:00 P M at Georgetown Municipal Complex, 300-1 I ndustrial Av enue, Georgetown T X T he C ity of G eorgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require as s is tance in partic ipating at a public meeting due to a disability, as defined under the ADA, reas onable as s is tance, adaptations , or ac commodations will be provided upon request. P leas e c ontact the C ity S ec retary's O ffic e, at leas t three (3) days prior to the sc heduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626 for additional information; T T Y users route through R elay Texas at 711. Regular Session (T his R egular S es s ion may, at any time, be rec es s ed to c onvene an Exec utive S es s ion for any purpose authorized by the O pen Meetings Act, Texas G overnment C ode 551.) A C all to O rder T he Board may, at any time, recess the R egular S es s ion to convene in Executive S ession at the request of the C hair, a Board Member, the C ity Manager, As s is tant C ity Manager, G eneral Manager of Utilities, C ity C ounc il Member, or legal counsel for any purpose authorized by the O pen Meetings Act, Texas G overnment C ode C hapter 551, and are subject to ac tion in the R egular S ession that follows . B Introduc tion of Visitors Employee R ec ognition -- -- Introduction of Daniel Bethapudi, Elec tric G eneral Manager C O ctober 2019 G US C I P P rojec t Updates and S eptember C ouncil Ac tions Wes ley Wright, P.E., S ys tems Engineering Director/Michael Hallmark, C I P Manager D Indus try Updates L egislativ e Regular Agenda E P ublic Wishing to Address the Board O n a subject that is posted on this agenda: P leas e fill out a s peaker registration form which c an be found on the table at the entrance to the Board Meeting. C learly print your name and the letter of the item on whic h you wis h to s peak and pres ent it to the S taff Liais on, prior to the start of the meeting. You will be called forward to s peak when the Board c onsiders that item. O nly persons who have delivered the speaker form prior to the meeting being called to order may speak. O n a subject not posted on the agenda: P ers ons may add an item to a future R egular sc heduled Board agenda by filing a written reques t with the S taff Liaison no later than one week prior to the Board meeting. T he request mus t inc lude the speaker’s name and the spec ific topic to be addres s ed with sufficient information to inform the board and the public. Only those persons who have submitted a timely request will be allowed to speak. F or Board Liais on contac t information, please logon to Page 1 of 64 https ://government.georgetown.org/georgetown-utility-sys tem-advis ory-board-gus/. -- At time of pos ting, no persons had signed up to addres s the Board. F R eview and pos s ible ac tion to approve the minutes from the regular G US Board meeting held on S eptember 13, 2019. - S heila K. Mitchell, G US Board Liais on G C ons ideration and p o s s ib le rec ommend ation to autho rize the expend iture o f fund s fo r the p urc hase of single p hase elec tric meters and water modules fo r the Ad vanced Meter Infras tructure sys tem fo r an annual es timated expend iture of $800,000 from Els ter S olutions , LLC , purs uant to the S ettlement/C ompromis e Agreement b etween the C ity o f G eo rgeto wn and Els ter S olutions approved by C ounc il on November 27, 2018. – G lenn W. Dishong, Utility Director H C ons ideration and possible recommendation to approve the third renewal for sludge and bio-s olids transport and disposal s ervic es , with S heridan Environmental, LLC , in an amount not to exceed $556,234.87. – Mike Welc h, P lant O perations S uperintedent I C ons ideration and possible recommendation to approve a renewal for contrac ted wastewater laboratory services, with P ollution C ontrol S ervic es Laboratory in the estimated amount of $74,508.00. – Mike Welch, P lant O perations S uperintendent J C ons ideration and pos s ible recommend ation to renew the Tree Trimming and Vegetatio n Management C ontrac t to National Tree Expert C ompany, Inc. of Burnet, Texas , in the es timated amo unt of $280,000.00. – Mike Westbrook, Elec tric O perations Manager K C ons ideration and possible recommendation to approve the s econd renewal for Brush Trimming and R emoval S ervices to Aus tex Tree S ervic e, Inc., of R ound R ock, Texas in the es timated amount of $100,000.00. – Mike Westbrook, Elec tric O perations Manager L C ons ideration and possible recommendation to c ontinue utilizing the annual agreement for LC R A Material Ac quisition to purc hase electric dis tribution, fiber, water, s afety, and subs tation materials, hardware, and tools for F is cal Year 2020 from Tec hline Ltd. under their contrac t with the Lower C olorado R iver Authority ("LC R A") Electric Material Acquis ition P rogram in the not to exceed amount of $4,000,000.00 -- Wesley Wright, P E, S ystems Engineering Direc tor M C ons ideration and possible recommendation to renew the c ontract for labor services for O uts ide P lant F iber O ptic Infras tructure C onstruc tion to JC C ommunications of C edar P ark, Texas, in the not to exceed amount of $300,000.00 -- Wesley Wright, P.E., S ystems Engineering Direc tor N C ons ideration and possible recommendation to renew the Annual Elec tric S ys tem Underground C ons truction and Maintenanc e Bid for labor services to P edro S .S . S ervic es , Inc. of Aus tin, Texas , in the not to exceed amount of $2,500,000.00 -- Wesley Wright, P.E., S ystems Engineering Direc tor O C ons ideration and possible recommendation to approve Tas k O rder C DM-20-002 for Utility Evaluation S upport, to C DM S mith Inc. in the amount of $55,000.00. -- Wesley Wright, P E, S ystems Engineering Direc tor P C ons ideration and possible recommendation to approve a C ontrac t A mendment with R oyal Vis ta, Inc . of Liberty Hill, Texas for relocating water and wastewater utilities along 7th S treet in the amount of $278,735.00 -- Wesley Wright, P.E., Systems E ngineering D irector/M ichael H allmark, C I P M anager Adjournment Ce rtificate of Posting I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of Meeting was posted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a plac e readily Page 2 of 64 acc es s ible to the general public as required by law, on the _____ day of _________________, 2019, at __________, and remained s o posted for at leas t 72 c ontinuous hours prec eding the s cheduled time of said meeting. __________________________________ R obyn Dens more, C ity S ec retary Page 3 of 64 City of Georgetown, Texas Utility System Advisory Board October 11, 2019 S UB J E C T: C all to O rder T he Board may, at any time, rec es s the R egular S ession to c onvene in Exec utive S es s ion at the reques t of the C hair, a Board Member, the C ity Manager, Assistant C ity Manager, G eneral Manager of Utilities , C ity C ouncil Member, or legal c ouns el for any purpos e authorized by the O pen Meetings Ac t, Texas G overnment C ode C hapter 551, and are s ubjec t to action in the R egular S es s ion that follows. IT E M S UMMARY: F IN AN C IAL IMPAC T: N/A S UB MIT T E D B Y: Page 4 of 64 City of Georgetown, Texas Utility System Advisory Board October 11, 2019 S UB J E C T: O c tober 2019 G US C I P P roject Updates and S eptember C ounc il Actions Wesley Wright, P.E., S ystems Engineering Direc tor/Mic hael Hallmark, C I P Manager IT E M S UMMARY: G US Item Update C overs heet O ctober 2019 Berry Creek Wastewater Interceptor – 3C J S anta C lara c rews have ins talled all the 36” pipe, and have under 200 LF of 30” pipe and 4 manholes left to install Berry Creek Wastewater Interceptor Phases 1, 2 & 3 Alternative routing around Berry S prings P ark near Market S t. under review and redes ign Braun Elevated S torage Tank (E S T) S teel c rew on s ite & has the lower four rows of cone transition panels s et in place, started installing the firs t row of vertic al panels Cedar Breaks to P astor Dedicated Water Line C rews have installed all of the 24” waterline and are within 100 LF of ins talling the 20” waterline to the connec tion point at P as tor G S T C R 255 R ec ommended by G US 10/09/15, approved by C C on 10/27/15. P reliminary C onstruc tion P lans are near 80% c omplete & Eas ements 50% complete E AR Z Area 1 - 2018 P M C ons truction has completed P oint R epairs , P ipe Bursting & manhole R ehab has been c ompleted. AC M Lift S tation being taken O ff-Line and demo out Lake WT P Chemical S torage Improvements Tas k O rder approved by G US Board 12/8/17 & C ity C ounc il 12/12/17. P ossibly c ombined with another P rojec t Lake WT P Raw Water Intake & Pump Station Improvements Divers have installed all 9 s lide gates & gate c ontrol stems /brac kets . P ipe work to be ins talled after first of the year in 2020 Park Lift S tation Tas k O rder recommended by G US 2/10/17& approved by C ity C ounc il 2/18/17. 100% Des ign P lans & S pec s being reviewed by S taff, Bids in late F all 2019 Pastor Pump Station Both submers ible pumps and pump c ontrol valves s et in place and able to run in automatic mode Pecan Branch WWT P S ubs tantial C ompletion Walk-T hru with P unc hlist, crews working to finalize P unchlis t Items Ronald Reagan Water Line R onald R eagan 30” water line is ins talled and online along with the 12” Mission O aks Waterline, c rews in C lean Up phas e S an Gabriel Wastewater Treatment P lant – Belt Press C ontrac t with Keystone approved by G US Board & goes to C ity C ounc il for cons ideration 9/24/19 S hell Road Water line Page 5 of 64 F inal Design P lans are 90% complete & Easements are 60% complete S outh Lake Water Treatment Plant – Intake & Raw Waterline Task O rder approval by G US Board 1/11/19 & C ity C ounc il 1/22/19 S un City 2.0 MG Elevated S torage Tank New ES T is online. New perimeter fence in installed. 50% of area is hydro-mulc hed. Last remaining tas k’s delayed until after peak demand Water Tank Rehab- 2018 C DM Tas k O rder recommended by G US Board 12/8/17 & approved by C ounc il 12/12/17 Tentatively out for Bid F all 2019 Westloop Waterline Improvements S anta C lara c rews installing 24” Duc tile Iron waterline off W. University & behind apartments on Wolf R anch West University 2018 Waterline Improvements P roject near c ompletion & in C lose O ut P hase for paperwork S eptember Council Actions -- attached F IN AN C IAL IMPAC T: N/A S UB MIT T E D B Y: Wesley Wright, P.E., S ystems Engineering Direc tor/Mic hael Hallmark, C I P Manager AT TAC H ME N T S: Description Type October 2019 GUS CIP Project Updates Backup Material September Council Actions Backup Material Page 6 of 64 GUS Item Update Coversheet October 2019 Berry Creek Wastewater Interceptor – 3CJ Santa Clara crews have installed all the 36” pipe, and have under 200 LF of 30” pipe and 4 manholes left to install Berry Creek Wastewater Interceptor Phases 1, 2 & 3 Alternative routing around Berry Springs Park near Market St. under review and redesign Braun Elevated Storage Tank (EST) Steel crew on site & has the lower four rows of cone transition panels set in place, started installing the first row of vertical panels Cedar Breaks to Pastor Dedicated Water Line Crews have installed all of the 24” waterline and are within 100 LF of installing the 20” waterline to the connection point at Pastor GST CR 255 Recommended by GUS 10/09/15, approved by CC on 10/27/15. Preliminary Construction Plans are near 80% complete & Easements 50% complete EARZ Area 1 - 2018 PM Construction has completed Point Repairs, Pipe Bursting & manhole Rehab has been completed. ACM Lift Station being taken Off-Line and demo out Lake WTP Chemical Storage Improvements Task Order approved by GUS Board 12/8/17 & City Council 12/12/17. Possibly combined with another Project Lake WTP Raw Water Intake & Pump Station Improvements Divers have installed all 9 slide gates & gate control stems/brackets. Pipe work to be installed after first of the year in 2020 Park Lift Station Task Order recommended by GUS 2/10/17& approved by City Council 2/18/17. 100% Design Plans & Specs being reviewed by Staff, Bids in late Fall 2019 Pastor Pump Station Both submersible pumps and pump control valves set in place and able to run in automatic mode Page 7 of 64 Pecan Branch WWTP Substantial Completion Walk-Thru with Punchlist, crews working to finalize Punchlist Items Ronald Reagan Water Line Ronald Reagan 30” water line is installed and online along with the 12” Mission Oaks Waterline, crews in Clean Up phase San Gabriel Wastewater Treatment Plant – Belt Press Contract with Keystone approved by GUS Board & goes to City Council for consideration 9/24/19 Shell Road Water line Final Design Plans are 90% complete & Easements are 60% complete South Lake Water Treatment Plant – Intake & Raw Waterline Task Order approval by GUS Board 1/11/19 & City Council 1/22/19 Sun City 2.0 MG Elevated Storage Tank New EST is online. New perimeter fence in installed. 50% of area is hydro-mulched. Last remaining task’s delayed until after peak demand. Water Tank Rehab- 2018 CDM Task Order recommended by GUS Board 12/8/17 & approved by Council 12/12/17 Tentatively out for Bid Fall 2019 Westloop Waterline Improvements Santa Clara crews installing 24” Ductile Iron waterline off W. University & behind apartments on Wolf Ranch West University 2018 Waterline Improvements Project near completion & in Close Out Phase for paperwork Page 8 of 64 Project: Berry Creek Wastewater Interceptor Project# 3CJ Update – October 2019 Project Description: This project will consist of approximately 15,000 linear feet of wastewater interceptor ranging in diameter from 36-inch to 30-inch from the existing Berry Creek lift station to the existing Sun City lift station. The alignment of the interceptor will generally follow Berry Creek. Purpose: The purpose of this project is to add wastewater capacity in Sun City, provide wastewater service to the Shell road area, and will allow Sun City Lift Station to come off line when the future phases are complete. Project Manager: Ken Taylor Engineer: CDM Smith Contractor: Santa Clara Construction Phase Start Finish Status / Comments Preliminary Engineering May 2015 February 2016 Recommended by GUS 5/8/15 approved by CC 5/26/15. Final Design February 2016 March 2018 100% complete ROW / Easements June 2015 Complete Bid / Award Bid # Approved by City Council on 12/11/18, NTP issued 1/24/19 Construction January 2019 February 2020 Santa Clara crews have installed all the 36” pipe, and have under 200 LF of 30” pipe and 4 manholes left to install Post Construction Page 9 of 64 Project: Berry Creek Wastewater Interceptor Phase 1,2, &3 Project# Update – October 2019 Project Description: This project will consist of approximately 21,500 linear feet of wastewater interceptor ranging in diameter from 36-inch to 48-inch from the existing Berry Creek lift station to the existing Pecan Branch Wastewater Plant. The alignment of the interceptor will generally follow Berry Creek. Purpose: The purpose of this project is to add wastewater capacity in Sun City, provide wastewater service to the Shell road area, and will allow Sun City Lift Station to come off line. Project Manager: Ken Taylor Engineer: Walker Partners, LLC Contractor: TBD Phase Start Finish Status / Comments Preliminary Engineering Recommended by GUS 10/13/17 Approved by City Council 10/23/17. Boring samples being analyzed Final Design Fall 2019 Spring 2020 ROW / Easements Bid / Award Bid # Alternative routing around Berry Springs Park near Market St. under review and redesign Construction Post Construction Page 10 of 64 Project: Braun EST Project# 2JG Update – October 2019 Project Description: This project involves - Design, bidding and general services during construction for a 3 MG elevated storage tank (EST) at the Braun EST site Purpose: The purpose of this project is to add additional elevated water storage capacity and meet the demands of the water system in the 1178 pressure plane. Project Manager: Ken Taylor Engineer: CDM Contractor: Landmark Structures Phase Start Finish Status / Comments Preliminary Engineering January 2018 March 2018 Task Order approved by GUS Board 12/8/17 & by City Council 12/12/17 Final Design April 2018 July 2018 ROW / Easements Bid / Award Bid # September 2018 October 2018 Approved by GUS Board & Council in October Construction January 2019 June 2020 Steel crew on site & have the lower four rows of cone transition panels set in place, started installing the first row of vertical panels Post Construction Page 11 of 64 Project: Cedar Breaks EST – Pastor 24 Inch Dedicated Water Line Project# 2JI Update – October 2019 Project Description: This project will consist of approximately 12,000 linear feet water line that will run from Cedar Breaks Elevated Storage Tank to the Pastor Ground Storage Tank. The waterline will run in DB Woods Rd right-of-way for the northern portion and around the north and western border of Wood Ranch for the southern portion. Purpose: The purpose of this project is to run a dedicated water line from Cedar Breaks EST to Pastor Pump Station, this dedicated 24-inch waterline will allow the Pastor Pump Station to fill without depleting the existing distribution system and effecting fire flow. This will also increase the capacity of the Pastor Pump Station to keep up with growth and demand in the Western District. Project Manager: Ken Taylor Engineer: CDM Smith Contractor: Prota Construction Phase Start Finish Status / Comments Preliminary Engineering July 2018 September 2018 Task Order approved by GUS Board 6/6/18 & City Council 6/26/18 Final Design October 2018 November 2018 Preliminary Survey work starting ROW / Easements July 2018 November 2018 Complete Bid / Award Bid # January 2019 February 2019 Approved by Council 2/19 Construction Early 2019 October 2019 Crews installed all of the 24” waterline and are within 100 LF of installing the 20” waterline to the connection point at Pastor GST Post Construction Page 12 of 64 Project: County Road 255 Waterline Improvements Project# 2JE Update – October 2019 Project Description: This project involves upgrading the existing 15-inch water main with 16-inch C-905 or DI pipe. This project will consist of approximately 44,500 LF of 16-inch water main replacement. Purpose: The purpose of this project is to upgrade the class pipe water mains to C-905 or DI pipe, and replace this existing main that has a large amount of water leaks. Project Manager: Ken Taylor Engineer: KPA Contractor: TBD Phase Start Finish Status / Comments Preliminary Engineering October 2015 March 2016 Recommended by GUS 10/09/15, approved by City Council on 10/27/15. Final Design March 2016 Winter 2019 80% Complete ROW / Easements October 2015 50% complete Bid / Award Bid # Construction Post Construction Page 13 of 64 Project: EARZ Area 1 - 2018 Project# 3CQ Update – October2019 Project Description: This project will consist of pipe bursting, cured-in-place, open trench, & rehabbing manholes. Purpose: The purpose of this project is to make repairs on the wastewater collection system to be in compliance with TCEQ rules and regulations. Project Manager: Chris Logan Engineer: KPA Contractor: PM Construction Phase Start Finish Status / Comments Preliminary Engineering March 2017 June 2017 Task Order Recommended by GUS 2/10/17 Approved by CC 2/28/17 Final Design June 2017 August 2017 September 2018, reviewing 90% plans ROW / Easements N/A N/A N/A Bid / Award Bid # Bid opening Approved by City Council 12/11/18 Construction PM Construction has completed Point Repairs, Pipe Bursting & manhole Rehab. Close Out phase Post Construction Page 14 of 64 Project: San Gabriel Park Lift Station Improvements Project# 3CN Update – October 2019 Project Description: This project will consist of the construction a new wastewater lift station with appurtenant electrical and instrumentation improvements. Purpose: The purpose of this project is to provide wastewater service for growth and development in the San Gabriel Wastewater Basin. Project Manager: Ken Taylor Engineer: KPA Contractor: TBD Phase Start Finish Status / Comments Preliminary Engineering March 2017 June 2017 Recommended by GUS 2/10/17& City Council 2/18/17 Final Design July 2017 December 2017 90% Plans under review by Staff TCEQ variance under review ROW / Easements N/A N/A Bid / Award Bid # Tentatively Bids in late Fall 2019 Reviewing 100% Plans & Specs prior to Bid Construction Post Construction Page 15 of 64 Project: Pastor Pump Station Project# 2BZ Update – October 2019 Project Description: This project involves upgrading the existing pump station with two new motors, pumps, electrical, instrumentation & HVAC. Design of pipeline improvements to provide more water to the Pastor Pump Station and to complete the West Loop Water Line near SH 29 and DB Wood Road. Purpose: The purpose of this project is to upgrade pipeline improvements and to provide more water to the Pastor Pump Station and to complete the West Loop Water Line near SH 29 and DB Wood Road. Project Manager: Ken Taylor Engineer: CDM Contractor: Archer Western Phase Start Finish Status / Comments Preliminary Engineering May 2017 October 2017 Task Order recommended by GUS 4/14/17 and goes to Council 4/25/17. Final Design October 2017 February 2018 ROW / Easements Bid / Award Bid # GUS Board approved Contract with Archer Western 3/9/18 and Council approved 3/27/18 Construction April 2018 August 2019 Both submersible pumps and pump control valves set in place and able to run in automatic mode Page 16 of 64 Project: Pecan Branch Wastewater Treatment Plant Expansion Project# 3CA Update – October 2019 Project Description: The project includes expanding the existing Pecan Branch WWTP from 1.5 to 3.0 MGD including the construction of an influent pump station, screening and grit removal facilities, aeration basins, secondary clarifiers, cloth disk filters, UV disinfection facility, sludge holding tanks facilities, site grading and paving, electrical improvements, and instrumentation improvements. Purpose: The purpose of this project is to provide wastewater treatment for future growth and development. Project Manager: Ken Taylor Engineer: CDM Smith Contractor: CSA Construction Phase Start Finish Status / Comments Preliminary Engineering November 2012 March 2013 Complete Final Design December 2015 January 2017 100% Set of Plans ROW / Easements Complete Bid / Award Bid # 201717 March 2017 May 2017 Bid Opening 3/28/17 GUS Board approved 4/14/17 City Council 4/25/17 Construction July 2017 August 2019 Substantial Completion Walk- Thru with Punchlist, crews working to finalize Punchlist Items Post Construction Page 17 of 64 Project: Ronald Reagan Waterline Improvements Project# 2JM Update – October 2019 Project Description: This project involves upgrading the existing 15-inch water main with 16-inch C-905 or DI pipe. This project will consist of approximately 44,500 LF of 16-inch water main replacement. Purpose: The purpose of this project is to install 21,300 LF of 30” water main on the west side of Ronald Reagan from FM 2338 (Williams dr) to FM 3405 Project Manager: Ken Taylor Engineer: KPA Contractor: Royal Vista Phase Start Finish Status / Comments Preliminary Engineering October 2015 March 2016 KPA Task Order approved by GUS Board & City Council on 8/28/18 Final Design March 2016 February2018 80% Complete ROW / Easements October 2015 50% complete Bid / Award Bid # Approved by City Council 12/11/18 Construction January 2019 September 2019 Ronald Reagan 30” water line is installed and online along with the 12” Mission Oaks Waterline, crews in Clean Up phase Post Construction Page 18 of 64 Project: San Gabriel Wastewater Treatment Plant – Belt Press Project# 3CP Update – October 2019 Project Description: This project involves - Design, bidding and general services during construction for a new sludge dewatering building and the installation of dewatering equipment, a polymer system and a conveyor for the San Gabriel Wastewater Treatment Plant (WWTP) Purpose: The purpose of this project is to replace the existing drying beds with a new sludge dewatering building and the installation of dewatering equipment, a polymer system and a conveyor to load a roll-off dumpster. Project Manager: Ken Taylor Engineer: CDM Contractor: TBD Phase Start Finish Status / Comments Preliminary Engineering April 2018 August 2018 Task Order approved by GUS Board 3/9/18 & by City Council 3/27/18 Final Design August 2018 December 2018 ROW / Easements N/A Bid / Award Bid # February 2019 March 2019 Contract with Keystone approved by GUS Board & goes to City Council for consideration 9/24/19 Construction Post Construction Page 19 of 64 Page 20 of 64 Project: Shell Road Waterline Improvements Project# 3CI Update – October 2019 Project Description: This project will consist of approximately 13,500 LF of 16-inch water line and approximately 2300 LF of 12-inch waterline. Purpose: The purpose of this project is to provide secondary feed of water to Sun City. Project Manager: Ken Taylor Engineer: KPA Contractor: TBD Phase Start Finish Status / Comments Preliminary Engineering April 2015 August 2015 Task Order Recommended by GUS 3/13/15 Approved by CC 3/24/15. Final Design August 2015 March 2018 90% complete ROW / Easements June 2015 October 2017 60% complete Bid / Award Bid Construction Post Construction Page 21 of 64 Project: South Lake Water Treatment Plant Intake & Raw Waterline Project# 2BN Update – October 2019 Project Description: This project will consist of design/engineering for a 22 MGD raw water intake & pump station with future expansion to 44 MGD and 3,800 LF if raw water pipeline to carry water to the SLWTP. Purpose: The purpose of this project is to provide the supply & demand for future water needs for the City of Georgetown and Western District Project Manager: Ken Taylor Engineer: CDM Contractor: TBD Phase Start Finish Status / Comments Preliminary Engineering February 2019 August 2019 Task Order approval by GUS Board 1/11/19 & City Council 1/22/19 Final Design August 2019 April 2020 ROW / Easements Bid / Award Bid Summer 2020 Construction Fall 2020 Post Construction Page 22 of 64 Project: Sun City Elevated Water Storage Tank Project# 2CP Updated – October 2019 Project Description: This project will consist of the replacement of the existing .4 million gallon Elevated Water Storage Tank with a 2 million gallon Elevated Water Storage Tank. Purpose: The purpose of this project is to increase elevated water storage in the Sun City 1015 pressure plan from .4 MG to 2MG to meet the demands of the water system in the 1015 pressure plane. Project Manager: Chris Pousson Engineer: Dunham Engineering, Inc. Contractor: CB&I Phase Start Finish Status / Comments Preliminary Engineering November 2016 May 2017 Task Order recommended by GUS 11/11/16, Approved by CC 11/22/16. Final Design May 2017 June 2017 100% complete ROW / Easements N/A N/A N/A Bid / Award Bid # July 2017 September 2017 GUS Board and Council Approved Construction December 2017 June 2019 New EST is online. New perimeter fence in installed. 50% of area is hydro-mulched. Last remaining task’s delayed until after peak demand. Post Construction Page 23 of 64 Project: Water Tank Rehab - 2018 Project# 2CX Update – October 2019 Project Description: This project involves - Design bidding and general services during construction for the demolition of the steel ground storage tank (GST) and steel lime silo at the Park Water Treatment Plant (WTP), demolition of the Woods GST, and rehabilitation of the 1 MG GST at the Southside WTP; and design Purpose: The purpose of this project is the demolition of the steel structures at the Park WTP and the Woods sites and rehabilitation of the 1 MG GST at the Southside WTP site will be bid so that qualified demolition and tank rehab contractors can bid the project. Project Manager: Ken Taylor Engineer: CDM Contractor: TBD Phase Start Finish Status / Comments Preliminary Engineering January 2018 March 2018 Task Order recommended by GUS Board 12/8/17 & approved by Council 12/1/2/17 Final Design April 2018 June 2018 ROW / Easements Bid / Award Bid # July 2018 November 2019 Tentatively out for Bid Fall 2019 Construction Post Construction Page 24 of 64 Project: West University 2018 Waterline Improvements Project# 2JJ Update – October 2019 Project Description: This project will consist of approximately 1,220 LF of 12-inch water line and approximately 150 LF of 8-inch waterline. Purpose: The purpose of this project is to provide adequate flows & pressure to the University/IH 35 area Project Manager: Ken Taylor Engineer: CDM Contractor: Smith Contracting Phase Start Finish Status / Comments Preliminary Engineering April 2015 August 2015 Task Order Recommended by GUS 3/13/15 Approved by CC 3/24/15. Final Design August 2015 March 2018 October 2018 ROW / Easements June 2015 October 2017 Complete Bid / Award Bid Approved by City Council 12/11/18, PreConstruction Meeting scheduled for 1/11/19 with NTP to be issued shortly after Construction January 2019 August 2019 Project near completion & in Close Out Phase for paperwork Post Construction Page 25 of 64 Project: West Loop Waterline Improvements Project# 2JJ Update – October 2019 Project Description: The project consists of furnishing, installing, and providing all labor and materials required to install approximately 2,410 linear feet of new 24‐inch diameter water pipeline and approximately 425 linear feet of 8-inch diameter water pipeline Purpose: The purpose of this project is to provide adequate flows & pressure to the West University and River Chase areas Project Manager: Ken Taylor Engineer: CDM Contractor: Santa Clara Construction Phase Start Finish Status / Comments Preliminary Engineering Feb March 2019 Task Order Issued 1/24/19 Final Design March 2019 May 2019 Complete ROW / Easements June 2015 October 2017 Complete Bid / Award Bid Approved by City Council 6/25/19, PreConstruction Meeting held 8/12/19 & NTP issued for 9/6/19 Construction January 2019 August 2019 Santa Clara crews installing 24” Ductile Iron waterline off W. University & behind apartments on Wolf Ranch Post Construction Page 26 of 64 GUS BOARD ITEMS FORWARDED TO COUNCIL September 24, 2019 M Forwarded from Georgetown Utility Systems Advisory Board (GUS): Consideration and possible action to approve the purchase of Bioxide from Evoqua Water Technologies LLC of Sarasota, Florida, in an amount not to exceed $88,600.00, for FY 2019-20 -- Glenn W. Dishong, Utility Director N Forwarded from Georgetown Utility Systems Advisory Board (GUS): Consideration and possible action to approve the renewal #3 to the contract agreement #17-0101 for Water and Wastewater Treatment Plant and Distribution chemicals to Brenntag Southwest, Inc., in the estimated amount of $357,728.52 -- Glenn W. Dishong, Utility Director O Forwarded from Georgetown Utility Systems Advisory Board (GUS): Consideration and possible action to approve annual task orders: Task Order MEI-20-001 for Electric System and Planned Capital Improvement Projects in the amount not to exceed $200,000.00, Task Order MEI-20-002 for Electric System Engineering Planning and Assistance in the the amount not to exceed $250,000.00, and Task MEI-20-003 for New Development Engineering and Design in the amount not to exceed $590,000.00 with McCord Engineering Inc., of College Station, Texas for professional engineering services -- Wesley Wright, PE, Systems Engineering Director P Forwarded from Georgetown Utility Systems Advisory Board (GUS): Consideration and possible action to execute Task Order CDM-19-008-TO with CDM Smith for Total Dissolved Solids (TDS) source and reduction analysis for three of the City's wastewater treatment plants in the amount of $57,000.00 -- Glenn W. Dishong, Utility Director AF Forwarded from Georgetown Utility Systems Advisory Board (GUS): Consideration and possible action to approve a contract with Keystone Construction Services, LP of Austin, Texas for the San Gabriel WWTP Dewatering Improvements project in the amount of $3,013,050.00 -- Wesley Wright, P.E., Systems Engineering Director ALL ITEMS PASSED Page 27 of 64 City of Georgetown, Texas Utility System Advisory Board October 11, 2019 S UB J E C T: R eview and possible action to approve the minutes from the regular G US Board meeting held on S eptember 13, 2019. - S heila K. Mitc hell, G US Board Liaison IT E M S UMMARY: Board to review, revis e and/or approve the minutes from the regular G US Board meeting held on S eptember 13, 2019. F IN AN C IAL IMPAC T: N/A S UB MIT T E D B Y: S heila K. Mitchell/G US Board Liaison AT TAC H ME N T S: Description Type GUS Sept 13 2019 DRAFT Minutes Backup Material Page 28 of 64 Minutes of the Meeting of the Georgetown Utility Systems Advisory Board and the Governing Body of the City of Georgetown, Texas September 13, 2019 at 2:00PM at Georgetown Municipal Complex, 300-1 Industrial Avenue, Georgetown, TX The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participation at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary’s Office, at least three (3) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 808 Martin Luther King, Jr. Street, Georgetown, TX 78626 for additional information: TTY users route through Relay Texas at 711. Board Members Present: Ed Pastor – Chair, Edward Wiley – Secretary, Mike Cunningham, Steve Fought, Arthur Yaeger Board Members Absent: John Copelan – Vice Chair, David Maserang Staff Members Present: Glenn Dishong, Wesley Wright, Leticia Zavala, Michael Hallmark, Mike Welch, David Morgan, Laurie Brewer, Sheila Mitchell, John Gonzales, Brian Barton, Paul Diaz Others Present: Jake Moeller/McCord Engineering Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A. Call to Order – Called to order by Chair at 2:00p.m. The Board may, at any time, recess the Regular Session to convene an Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, General Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. B. Introduction of Visitors – Jake Moeller/McCord Engineering Employee Recognition – -- None C. September 2019 GUS CIP Project Updates and August Council Actions – Wesley Wright, P.E., Systems Engineering Director/Michael Hallmark, CIP Manager Wright noted reports in packets, gave brief updates on each. No questions from board members. D. Industry / Council Updates Dishong gave update on interview process for new Electric General Manager. Morgan expects an announcement within the next week. Dishong spoke about level of Lake Georgetown; down about 8 feet right now. We are in first phase of Drought Contingency Plan based on the utilization of our plant capacity. Drought conditions are continuing to get worse under current weather conditions. Cunningham asked and Morgan responded about interest rates, future funding decisions. Pastor asked and Dishong/Hallmark responded on Zebra Mussel update; waiting on Corp of Engineers approval for easement usage. A contractor has been selected and ready to work. Legislative Regular Agenda. The Board will individually consider and possibly take action on any or all of the following items: E. Public Wishing to Address the Board On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the table at the entrance to the Board Meeting. Clearly print your name and the letter of the item on which you wish to speak and present it to the Staff Liaison, prior to the start of the meeting. You will be called forward to Page 29 of 64 speak when the Board considers that item. Only persons who have delivered the speaker form prior to the meeting being called to order may speak. On a subject not posted on the agenda: Persons may add an item to a future Regular scheduled Board agenda by filing a written request with the Staff Liaison no later than one week prior to the Board meeting. The request must include the speaker’s name and the specific top ic to be addressed with sufficient information to inform the board and the public. Only those persons who have submitted a timely request will be allowed to speak. For Board Liaison contact information, please logon to https://government.georgetown.org/georgetown- utility-system-advisory-board-gus/. - No persons signed up to address the board. F. Review and possible action to approve the minutes from the Regular GUS Board meeting held on August 9, 2019. – Sheila K. Mitchell, GUS Board Liaison Minutes were considered for approval. No questions or revisions. Motion by Yaeger, seconded by Cunningham to approve the minutes from the Regular GUS Board meeting held on August 9, 2019. Approved 5-0-2 (Copelan, Maserang absent) G. Consideration and possible recommendation to approve the purchase of Bioxide from Evoqua Water Technologies LLC of Sarasota, Florida, in an amount not to exceed $88,600.00, for Fiscal Year 2019/2020. -- David W. Thomison, Water Services Manager/Mike Welch, Plant Operations Superintendent Welch presented information on behalf of Thomison stating we’ve been using this product for last 20 years for any odor control in the system. Dishong stated this is a sole source patented use of the chemical. Motion by Wiley, seconded by Cunningham to approve the purchase of Bioxide from Evoqua Water Technologies LLC of Sarasota, Florida, in an amount not to exceed $88,600.00, for Fiscal Year 2019/2020. Approved 5-0-2 (Copelan, Maserang absent) H. Consideration and possible recommendation to approve the renewal #3 to the contract agreement # 17-0101 for Water and Wastewater Treatment Plant and Distribution chemicals to Brenntag Southwest, Inc., in the estimated amount of $357,728.52. – David Thomison, Water Services Manager/Mike Welch, Plant Operations Superintendent Welch presented item request for renewal #3 for water, wastewater and distribution chemicals, as required by regulation. Dishong noted previously bid out; requesting renewal. Motion by Cunningham, seconded by Wiley to approve renewal #3 to the contract agreement # 17-0101 for Water and Wastewater Treatment Plant and Distribution chemicals to Brenntag Southwest, Inc., in the estimated amount of $357,728.52. Approved 5-0-2 (Copelan, Maserang absent) I. Consideration and possible recommendation to approve annual task orders: Task Order MEI -20-001 for Electric System and Planned Capital Improvement Projects in the amount not to exceed $200,000, Task Order MEI-20-002 for Electric System Engineering Planning and Assistance in the amount not to exceed $250,000, and Task MEI-20-003 for New Development Engineering and Design in the amount not to exceed $590,000 with McCord Engineering Inc., of College Station, Texas for professional engineering services. -- Wesley Wright, PE, Systems Engineering Director Wright presented information on scope of each task order, included in agenda packet. McCord has been used for over 20 years and have done an excellent job working for the utility . Cunningham stated he felt like McCord has done a great job for the city. Motion by Cunningham, seconded by Pastor to approve annual task orders: Task Order MEI-20-001 for Electric System and Planned Capital Improvement Projects in the amount not to exceed $200,000, Task Order MEI -20-002 for Electric System Engineering Planning and Assistance in the amount not to exceed $250,000, and Task MEI-20- 003 for New Development Engineering and Design in the amount not to exceed $590,000 with McCord Engineering Inc., of College Station, Texas for professional engineering services. Approved 5-0-2 (Copelan, Maserang absent) J. Consideration and possible recommendation to approve a contract with Keystone Construction Services, LP of Austin, Texas for the San Gabriel WWTP Dewatering Improvements project in the amount of $3,013,050.00. - Wesley Wright, P.E., Systems Engineering Director/Michael Hallmark, CIP Manager Wright provided information on sludge process and presented video of process for new system. Reminded board our current process is performed the old way, dumped and dried in the sun, then Page 30 of 64 requires removal. Most of the old drying beds will be removed. This is also inclusive of the Wastewater Treatment Plant belt thickener rehab. Four bids received. Wiley asked if all bids require using same type of equipment. Wright noted two machines do this process and city was acceptable of either type. Cunningham commented on process, noting Keystone is a good company. Motion by Cunningham, seconded by Wiley to approve a contract with Keystone Construction Services, LP of Austin, Texas for the San Gabriel WWTP Dewatering Improvements project in the amount of $3,013,050.00. Approved 5-0-2 (Copelan, Maserang absent) K. Consideration and possible recommendation to execute Task Order CDM-19-008-TO with CDM Smith for Total Dissolved Solids (TDS) source and reduction analysis for three of the City's wastewater treatment plants in the amount of $57,000.00. - Glenn W. Dishong, Utility Director Dishong presented item with explanation of permit renewals for TCEQ requirements due to high levels of total dissolved solids. Dishong noted items to be removed from water, coming in from the source water, stating TCEQ agreed not to put a limit on the plants and agreed to allow us to perform a source analysis and determine any limits based on findings. Wiley asked and Dishong replied potential source is from large volume of water softeners on system. Samplings will occur over a three year period. Motion by Cunningham, seconded by Yaeger to execute Task Order CDM-19-008-TO with CDM Smith for Total Dissolved Solids (TDS) source and reduction analysis fo r three of the City's wastewater treatment plants in the amount of $57,000.00. Approved 5-0-2 (Copelan, Maserang absent) Adjournment Motion by Cunningham, seconded by Fought to adjourn. Meeting adjourned at 2:26PM __________________________ _____________________________ Ed Pastor – Chair Ed Wiley – Secretary _________________________________ Sheila K. Mitchell, GUS Board Liaison Page 31 of 64 City of Georgetown, Texas Utility System Advisory Board October 11, 2019 S UB J E C T: C onsideration and p o s s ib le rec o mmendatio n to autho rize the expend iture of funds fo r the p urc has e of s ingle phas e electric meters and water modules fo r the Advanc ed Meter Infrastruc ture s ystem for an annual es timated expend iture o f $800,000 fro m Els ter S olutions , LLC , p urs uant to the S ettlement/C ompromise Agreement between the C ity of G eo rgeto wn and Els ter S o lutio ns approved b y C o uncil on No vember 27, 2018. – G lenn W. Dis hong, Utility Direc tor IT E M S UMMARY: T his item is for a rec ommendation of a sole source purchas e agreement to Els ter S olutions , LLC “Honeywell” in an amo unt no t-to -exc eed $800,000 for autho rity to p urc hase single p has e elec tric al meters and water modules o n an as needed basis in F Y2020. T he Honeywell electrical meters c an o nly be provided by the manufacturer and it's distrib uto r fo r this region, Wes co. However, in c o mp aring prices offered, the pric es are mos t advantageous through Els ter for these items. T he water products manufac tured b y Ho neywell are p ro p rietary p arts to the AMI s ystem. Els ter S olutions , LLC "Ho neywell" is the manufacturer and s ole authorized d is tributor of Ho neywell Energy Axis water modules in the S tate o f Texas . T hes e water p ro d uc ts will b e provid ed in an annual Agreement, end ing on S eptember 30, 2020. T he Lo c al G overnment C o d e, S ectio n 252.022, (7) (A) approves exemp tion from competitive bidding laws fo r proc urement of items available from o nly o ne s o urc e bec aus e of p atents, c o p yrights , sec ret processes, or natural monopolies. S P E C IAL C O N S ID E R AT ION S : Els ter S olutions, LLC is a s ole source provider of Honeywell EnergyAxis water meters and modules in the S tate of Texas . S TAF F R E C O MME N D AT IO N: S taff recommends the approval of an Agreement with Els ter S olutions, LLC , to provide EnergyAxis AMI water modules and for providing electrical meters and related items for the Advanc ed Metering Infras tructure s ystem in an amount not-to-exc eed $800,000.00. F IN AN C IAL IMPAC T: Total annual c os t is not to exc eed $800,000 for these parts. S UB MIT T E D B Y: G lenn W. Dishong, Utility Director Page 32 of 64 City of Georgetown, Texas Utility System Advisory Board October 11, 2019 S UB J E C T: C onsideration and pos s ible rec ommendation to approve the third renewal for s ludge and bio-solids trans port and dis pos al services, with S heridan Environmental, LLC , in an amount not to exc eed $556,234.87. – Mike Welch, P lant O perations S uperintedent IT E M S UMMARY: T he purpos e of this renewal is to provide sludge and bio-s olids transport for dis pos al as part of the water/was tewater plant operations. T he agreement began O ctober 1, 2016 and will end O ctober 1, 2021. T he term of the agreement: F or one (1) year and may be renewed each year upon review and approval by the C ity. S TAF F R E C O MME N D AT IO N: S taff recommends the renewal of the annual proc urement for services provided by S heridan Environmental for the handling and disposal of sludge. F IN AN C IAL IMPAC T: C os t of the s ludge transport and disposal will be funded from the water and was tewater plant operations fund. F und Annual Budget Water S ludge Dis pos al 660-5-0529-51-610 $115434.62 Wastewater S ludge Dis pos al 660-5-0531-51-610 440,800.20 C ombined Total Budget $556,234.87 S UB MIT T E D B Y: Mike Welch, P lant O perations S uperintendent (s km) AT TAC H ME N T S: Description Type Renewal Backup Material Page 33 of 64 Page 34 of 64 Page 35 of 64 City of Georgetown, Texas Utility System Advisory Board October 11, 2019 S UB J E C T: C onsideration and pos s ible rec ommendation to approve a renewal for c ontracted was tewater laboratory s ervic es , with P ollution C ontrol S ervices Laboratory in the es timated amount of $74,508.00. – Mike Welc h, P lant O perations S uperintendent IT E M S UMMARY: T he purpos e of this renewal is to provide regulatory-required was tewater laboratory services. T he agreement began O ctober 1, 2018 and will end O ctober 1, 2023. T he term of the agreement: F or one (1) year and may be renewed each year upon review and approval by the C ity. S TAF F R E C O MME N D AT IO N S: S taff recommends the renewal of the annual c ontract for wastewater laboratory s ervic es with P ollution C ontrol S ervices, in the es timated amount of $74,508.00 for the following: -- Laboratory Testing Services for the following wastewater facilities: * S an G abriel Wastewater Treatment P lant * Berry C reek Was tewater Treatment P lant * Dove S prings Was tewater Treatment P lant * P ec an Branch Was tewater Treatment P lant * C imarron Hills Was tewater Treatment P lant F IN AN C IAL IMPAC T: F unds for this expenditure are available in the wastewater plant ops budget. F und 660-5-0531-51-320 Annual Budget $95,000.00 S UB MIT T E D B Y: Mike Welch, P lant O perations S uperintendent (s km) AT TAC H ME N T S: Description Type Renewal Backup Material Page 36 of 64 Page 37 of 64 City of Georgetown, Texas Utility System Advisory Board October 11, 2019 S UB J E C T: C onsideration and p o s s ib le rec o mmendatio n to renew the Tree Trimming and Vegetation Management C ontract to National Tree Expert C ompany, Inc . of Burnet, Texas , in the es timated amount of $280,000.00. – Mike Wes tbrook, Electric O perations Manager IT E M S UMMARY: T he Tree Trimming and Vegetation Management is an annual contrac t with o p tional five (5) one (1) year extensions (this fis cal year is the 4th). T he term of the third agreement will end S ep tember 30, 2020 and renewals follow the C ity’s fisc al year O ctober 1st – S eptember 30th. T he main services include s cheduled trimming of exis ting main and lateral lines to a planned 5 year trim cycle. S ervices als o inc lude tree trimming and removal of trees for extens io ns and up grades to exis ting facilities . T he c o ntracto r will bill for labor s ervic es rend ered bas ed up o n lab o r units and hourly time and equip ment billing as o utlined with this agreement in an amount not to exceed $280,000.00. S TAF F R E C O MME N D AT IO N: S taff recommendation is to renew the contrac t with National Tree Expert C ompany, Inc. of Burnet, Texas , in the estimated amount of $280,000.00. F IN AN C IAL IMPAC T: F unds for this expenditure are budgeted in the Electric O perations Budget: 610-5-0525-51-511 S UB MIT T E D B Y: Mike Wes tbrook, Electric O perations Manager (s km) AT TAC H ME N T S: Description Type Renewal Backup Material Page 38 of 64 Page 1 of 2 Renewal No. 3 to the Agreement between Townsend Tree Service Company, LLC and the City of Georgetown, Texas This is the Third Renewal (“Third Renewal”) of the Agreement between Townsend Tree Service Company, LLC dba National Tree Expert Company and the City of Georgetown, Texas entered into on October 26, 2016, Tree Trimming and Vegetation Management Services, ITB 201656 (“Agreement”). WHEREAS, on October 26, 2016, the City and Townsend Tree Service Company, LLC entered into the Agreement; WHEREAS, the Agreement included five (5) one-year renewal periods; WHEREAS, on August 15, 2018 Townsend Tree Service Company, LLC requested a price increase pursuant to the terms of the Agreement for the Second Renewal term and on August 28, 2018 City staff reviewed the request and recommended approval of the increase; WHERAS, the Parties desire to renew the Agreement for the Third Renewal price and establish the prices for Tree Trimming and Vegetation Management Services during the Third Renewal period; NOW THEREFORE, in consideration for the mutual benefits to be derived by the parties from this Amendment and other good and valuable consideration, the City and Townsend Tree Service Company, LLC agree as follows: 1. The Parties agree to renew the Agreement for a Third Renewal term which will begin immediately upon the expiration of the current term and will end on September 30, 2020. 2. During the Third Renewal term, the prices shown in Exhibit A, attached hereto, shall apply to the Tree Trimming and Vegetation Management Services. 3. During the Third Renewal term, the not to exeed amount shall be $280,000.00. 4. All other terms of the Agreement not inconsistent with this Amendment shall apply. Except as expressly modified by this Amendment, the Agreement remains unchanged and in full force and effect, subject to its terms. 5. This Amendment is effective on the date executed by the City. BY THE SIGNATURES affixed below, this Amendment is hereby incorporated into and made a part of the above-referenced contract. [Signature page to follow] Page 39 of 64 Page 2 of 2 TOWNSEND TREE SERVICE COMPANY, LLC CITY OF GEORGETOWN By: By: Printed Name:__________________________________ Authorized Representative Title:____________________________________ Date:____________________________________ Dale Ross, Mayor Date:__________________________________ Attest: ______________________________________ Robyn Densmore, City Secretary. Approved as to Form: ______________________________________ Skye Masson, First Assistant City Attorney Page 40 of 64 City of Georgetown, Texas Utility System Advisory Board October 11, 2019 S UB J E C T: C onsideration and pos s ible rec ommendation to approve the sec ond renewal for Brus h Trimming and R emoval S ervic es to Austex Tree S ervice, Inc ., of R ound R oc k, Texas in the estimated amount of $100,000.00. – Mike Wes tbrook, Electric O perations Manager IT E M S UMMARY: F or the s afety of C ity Elec tric S taff, in order to properly repair and/or maintain the electric equipment in both the common areas and the neighborhoods, in both normal day-to-day activities , as well as emergency s ituations , electrical equipment must be kept c lear to allow for eas y acc es s . In preparation for the C ity Electric S taff to perform an identifying and tagging projec t, the s ervic es bid will res ult in a multi-phase contrac t beginning with P hase 1 – the S un C ity C ommunity, c onsisting of 235 locations, followed by P hase 2 – the remainder of the S un C ity C ommunity c onsisting of 716 locations. O ther neighborhoods will be added as reques ted by the Elec tric Department. In preparation for this project to begin, a P roperty O wner C ommunication P lan was developed to ensure property owners are well informed of the project. A formal solic itation was is s ued for Brush Trimming and R emoval S ervic es and was posted on the C ity’s Ion Wave bid sys tem. 211 vendors were invited to bid. T here were 22 HUB vendors from the C ity’s bid s ystem invited and 22 G eorgetown vendors . Two (2) bids were received. T he bids were reviewed for compliance with the spec ifications and referenc e c hec ks were performed. T he rec ommended contrac tor has an A+ rating with the Better Bus iness Bureau. T he C ontract term: Initial term effec tive from the date of acc eptance and approval and remain in full force and effect for one (1) year, with a renewal term of two (2) additional one-years for a total c ontract term of three (3) years . S TAF F R E C O MME N D AT IO N: S taff recommendations approval of the sec ond renewal for Brus h Trimming and R emoval S ervices to Austex Tree S ervice, Inc ., of R ound R oc k, Texas in the estimated amount of $100,000.00. F IN AN C IAL IMPAC T: F unds for this expenditure are budgeted in the Electric O perations Budget: Acc ount Number 610-5-0525- 51-511. F irs t year was $70,000.00, S econd year is $100,000.00 and third year is $100,000.00. Estimated total (not to exc eed): $270,000.00 for the entire term of the 3 year contrac t. S UB MIT T E D B Y: Mike Wes tbrook – Electric O perations Manager (s km) AT TAC H ME N T S: Description Type Renewal Backup Material Page 41 of 64 Page 42 of 64 City of Georgetown, Texas Utility System Advisory Board October 11, 2019 S UB J E C T: C onsideration and pos s ible rec ommendation to continue utilizing the annual agreement for LC R A Material Acquis ition to purchas e elec tric distribution, fiber, water, safety, and s ubstation materials , hardware, and tools for F isc al Year 2020 from Techline Ltd. under their c ontract with the Lower C olorado R iver Authority ("LC R A") Elec tric Material Ac quisition P rogram in the not to exc eed amount of $4,000,000.00 - - Wes ley Wright, P E, S ys tems Engineering Director IT E M S UMMARY: C ontinued utilization of this agreement will allow the C ity of G eorgetown to take advantage of lower prices and s toc k availability for the purc hase of elec tric distribution, fiber, water, safety, and s ubstation materials , hardware, and tools for us e on C I P and O perational projects direc tly from Tec hline, the vendor awarded the Elec tric Material Ac quisition S ervic es C ontrac t by LC R A. T his C ity of G eorgetown has utilized this partners hip for well over a decade and is a key c omponent of our ability to provide s ervic e delivery to new development. Materials purchas ed through this agreement were competitively bid by LC R A, and are not included on any s olicitation issued and awarded by the C ity. Materials are purchas ed on an as needed bas is and are s toc ked in the C ity’s warehouse for us e by various departments for new cons truction projects , maintenance of the s ystems , or stock replenis hment. T he not to exceed total for this requirement is $4,000,000.00 bas ed on planned projec ts, expected new development and maintenance history in previous years . Acc ording to Texas Local G overnment C ode 271.102 (c ), the C ity s atisfies any state laws requiring the local government to s eek competitive bids for the purc hase of the goods and s ervic es when purchas ing under S ubchapter F. C ooperative P urchas ing P rogram. T he Texas Local G overnment C ode 271.101 s tates that a municipality may partic ipate in a loc al agreement with a s pecial dis tric t. T he C ity’s agreement with LC R A allowing acc es s to this contrac t has been renewed. S TAF F R E C O MME N D AT IO N: S taff recommends renewal of the annual agreement for LC R A Material Ac quisition. F IN AN C IAL IMPAC T: F unds are inc luded in the F Y20 C apital and O perating Budgets. S UB MIT T E D B Y: Wesley Wright Page 43 of 64 City of Georgetown, Texas Utility System Advisory Board October 11, 2019 S UB J E C T: C onsideration and pos s ible rec ommendation to renew the contrac t for labor s ervic es for O utside P lant F iber O ptic Infrastruc ture C ons truction to J C C ommunic ations of C edar P ark, Texas , in the not to exc eed amount of $300,000.00 -- Wesley Wright, P.E., S ystems Engineering Direc tor IT E M S UMMARY: T he bid for O uts ide P lant F iber O ptic Infrastruc ture C ons truction is a labor only contrac t, to c onstruc t planned or anticipated C I P, Development and Maintenanc e projec ts in the not to exc eed amount of $300,000.00. J C C ommunic ations work is necessary to expand and maintain the c ity's internal/private fiber network. T he network is used for most c ity bus iness as well as utility and traffic s ignal c ommunications. T he term will begin December 1, 2019 through November 30, 2020. T his is the fifth and final renewal of the original bid. S TAF F R E C O MME N D AT IO N: S taff recommends approval of this final renewal. F IN AN C IAL IMPAC T: F unds are available in the F Y20 C apital Improvement Budget. S UB MIT T E D B Y: Wesley Wright AT TAC H ME N T S: Description Type Renewal Form Backup Material Page 44 of 64 {00010896 / v / RSAUCIER / PURCHASING / RENEWALS / 9/12/2019} RENEWAL AGREEMENT This Renewal Agreement is entered into by and between CITY OF GEORGETOWN, a Texas Home-Rule Municipal Corporation (the “City”), and JPC CONSTRUCTION INC. d/b/a JC COMMUNICATIONS (the “Contractor”), collectively, the Parties follows: WHEREAS, the Parties entered into an Agreement on December 1, 2014 for Outside Plant Fiber Optic Infrastructure Construction, Contract No. 14-0002-SC (3500B005) / ITB#201452, (the “Original Agreement”), WHEREAS, the Original Agreement provided an initial term of one (1) year and provided for five (5) additional one (1) year renewal terms, WHEREAS, the Parties renewed the Original Agreement for a first renewal term on December 1, 2015, a second renewal term on December 1, 2016, a third renewal term on December 1, 2017, and a fourth renewal term on December 1, 2018, WHEREAS, the Parties hereby agree to renew the Original Agreement in accordance with the terms of the Original Agreement as well as any terms provided herein, NOW THEREFORE, in consideration of the mutual covenants contained herein, the Parties agree as follows: 1. During this fifth and final renewal term, the City will pay the Contractor an amount not to exceed $300,000.00. 2. The Parties agree to renew the Original Agreement for an additional term which will begin immediately upon the expiration of the original term and will end on November 30, 2020, this being the fifth and final renewal term. 3. This renewal binds and benefits the Parties and their successors or assigns. This document, including the Original Agreement, is the entire agreement between the Parties. 4. All other terms and conditions of the Original Agreement remain in full force and effect. JPC CONSTRUCTION INC. d/b/a JC COMMUNICATIONS CITY OF GEORGETOWN By: ______________________________ By: ______________________________ Printed Name: _____________________ Printed Name: _____________________ Title: ____________________________ Title: _____________________________ Date: ____________________________ Date: _____________________________ ATTEST: __________________________________ Robyn Densmore, City Secretary Page 45 of 64 {00010896 / v / RSAUCIER / PURCHASING / RENEWALS / 9/12/2019} APPROVED AS TO FORM: __________________________________ Skye Masson, First Assistant City Attorney Page 46 of 64 City of Georgetown, Texas Utility System Advisory Board October 11, 2019 S UB J E C T: C onsideration and pos s ible rec ommendation to renew the Annual Electric S ystem Underground C onstruc tion and Maintenance Bid for labor s ervic es to P edro S .S . S ervices, Inc . of Austin, Texas, in the not to exceed amount of $2,500,000.00 -- Wesley Wright, P.E., S ystems Engineering Direc tor IT E M S UMMARY: T he Elec tric S ys tem Underground C ons truction and Maintenanc e bid is an annual c ontract for labor only contrac t s ervic es with optional annual extensions . Bids were received and awarded last year (F Y19) and this proposed item would be the first annual renewal. As in years past, if approved, the c ontractor will bill for labor s ervic es rendered based on unit pricing as outlined with the agreement not to exc eed the amount of $2,500,000.00. Work will be bas ed on new development s ervic e demand, the approved C apital Improvement P lan, and various maintenance projects to be c onstruc ted in the term of this agreement. Materials and engineering design s ervic es are provided under separate proc urement contrac ts. P edro S S S ervic es has served the cus tomers and developers of G eorgetown well for many years . T hey are c ommitted to safety and have proven capable of meeting the community's needs. S TAF F R E C O MME N D AT IO N: S taff recommends approval of this renewal. F IN AN C IAL IMPAC T: F und are available in the F Y20 Electric C apital Improvement Budget. S UB MIT T E D B Y: Wesley Wright AT TAC H ME N T S: Description Type Renewal Agreement Backup Material Page 47 of 64 {00010894 / v / RSAUCIER / ELEC / CONSTRUCTION / 9/11/2019} RENEWAL AGREEMENT This Renewal Agreement is entered into by and between CITY OF GEORGETOWN, a Texas Home-Rule Municipal Corporation (the “City”), and PEDRO SS SERVICES, INC. (the “Contractor”), collectively, the Parties follows: WHEREAS, the Parties entered into an Agreement on October 23, 2018 for Annual Electric System Underground Construction and Maintenance, ITB No. 201836, Contract No. 19-0015-SC, (the “Original Agreement”), WHEREAS, the Original Agreement provided an initial term of one (1) year and provided for four (4) additional one (1) year renewal terms, WHEREAS, the Parties hereby agree to renew the Original Agreement in accordance with the terms of the Original Agreement as well as any terms provided herein, NOW THEREFORE, in consideration of the mutual covenants contained herein, the Parties agree as follows: 1. The Parties agree to renew the Original Agreement for an additional term which will begin immediately upon the expiration of the original term and will end on September 30, 2020, this being the First Renewal term. 2. During the First Renewal term, the not to exceed amount shall be $2,000,000.00. 3. All other terms of the Agreement not inconsistent with this Amendment shall apply. Except as expressly modified by this Amendment, the Agreement remains unchanged and in full force and effect, subject to its terms. 4. This Amendment is effective on the date executed by the City. PEDRO SS SERVICES, INC. CITY OF GEORGETOWN By: ______________________________ By: ______________________________ Printed Name: _____________________ Printed Name: _____________________ Title: ____________________________ Title: _____________________________ Date: ____________________________ Date: _____________________________ ATTEST: __________________________________ Robyn Densmore, City Secretary APPROVED AS TO FORM: __________________________________ Skye Masson, First Assistant City Attorney Page 48 of 64 City of Georgetown, Texas Utility System Advisory Board October 11, 2019 S UB J E C T: C onsideration and pos s ible rec ommendation to approve Task O rder C DM-20-002 for Utility Evaluation S upport, to C DM S mith Inc . in the amount of $55,000.00. -- Wes ley Wright, P E, S ys tems Engineering Director IT E M S UMMARY: C DM S mith maintains and frequently updates our Water and Wastewater Models . New development often requires a review of those models to determine if c apacity is available and, if not, what improvements are nec es s ary for a development to obtain water and/or was tewater s ervic e. T his analysis is a critical component of new development due diligenc e and planning. S TAF F R E C O MME N D AT IO N: S taff recommends approval of the proposed task order. F IN AN C IAL IMPAC T: F unds are available in the F Y20 Budget and are recouped through developer paid fees . S UB MIT T E D B Y: Wesley Wright AT TAC H ME N T S: Description Type Task Order & Scope Backup Material Page 49 of 64 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 1 of 6 Task Order In accordance with paragraph 1.01 of the Master Services Agreement between Owner and CDM Smith, Inc. (“Engineer”) for Professional Services – Task Order Edition, dated September 30, 2016, ("Agreement"), Owner and Engineer agree as follows: 1. Specific Project Data A. Title: 2019-2020 Utility Evaluations Support B. Description: Continue to support improved operational performance in water distribution hydraulic model, support GUS with water distribution system and wastewater collection system utility evaluations and/or ad hoc evaluation requests for the period of October 1, 2019 through September 30, 2020. C. City of Georgetown Project Number: D. City of Georgetown General Ledger Account No.: 660-9-0580-90-176 E. City of Georgetown Purchase Order No.: F. Master Services Agreement, Contract Number: 2016-738-MSA 2. Services of Engineer Task 1 Meetings and Project Management The project management portion of this task involves day-to-day ENGINEER administrative, technical, and financial management of the project activities to ensure that the project budget, schedule, scope, and quality objectives are met. This effort includes coordinating meetings, management of staff and quality milestones, and preparation of monthly invoices and progress reports. Task 2 Data Collection Data from OWNER and online sources may need to be collected to support utility evaluations including GIS, water billing, automated meter reading, water production, SCADA, existing and future land use, development, and growth data. ENGINEER will review the data and follow-up with OWNER regarding our understanding of the data or any missing data. This task also includes appropriate organization of the data and developing necessary databases. Task 3 Water Demand and Wastewater Flows Updates Task Order No. CDM-20-002-TO, consisting of 6 pages. Page 50 of 64 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 2 of 6 ENGINEER will work on a process to establish an annual routine for updating model demands (water) and base flows (wastewater) to reflect updated system conditions, specifically as planned developments are converted into new customers reflected by new metered connections in the system. ENGINEER will provide documentation on the developed process. Task 4 Water and Wastewater Model Updates ENGINEER may make incremental modifications to water and wastewater models at direction of OWNER to accommodate changed physical or operational system conditions. Task 5 Fiscal Year 2020 Water and Wastewater Utility Evaluations This task will cover fiscal year 2020 modeling services for utility evaluations requested by OWNER for the water and wastewater systems. These evaluations are conducted for proposed developments in an effort to support OWNER with determining critical improvements needed to serve the proposed development or other areas that may be impacted by the proposed development. ENGINEER will perform “what if” scenarios using most recent water and wastewater models. This task will include the following services: • Engineer will evaluate specific development situations as directed by OWNER and provide a recommendation as to whether existing infrastructure can support the development and, as necessary, recommendations regarding the infrastructure required to allow for the proposed development. • An email and/or informal memo will be prepared and sent to the Project Manager outlining the request for evaluation and results of the evaluation. The Project Manager will distribute to OWNER as needed. The applicable Service Evaluation Form will be attached to the email/memo. • Engineer will also indicate in the email/memo if the plans for specific developments meet the criteria established for determining wastewater flows/water demands based on the future land use plan or other development plans. This information will help OWNER determine if there are significant deviations from their CIP. • Services will also include periodic conference calls or, if needed, meetings with OWNER to discuss evaluations and implications of development scenarios. Engineer will revise data as directed by OWNER based on these discussions. This task will be done in parallel with the rest of this scope with evaluations completed as needed. The fee for this task is $55,000, which will be utilized until exhausted. Page 51 of 64 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 3 of 6 3. Owner's Responsibilities Owner shall have those responsibilities set forth in the Agreement subject to the following: A. Designate a person to act as OWNER’s representative with respect to the services to be performed or furnished by the Engineer. This representative will have authority to transmit instructions, receive information, interpret and define OWNER’s policies and decisions with respect to ENGINEER’s services. B. Provide all criteria and full information as to OWNER’s requirements for the project, including objectives and constraints, space, capacity and performance requirements, flexibility and expandability. C. Assist ENGINEER by placing all available information pertinent to the Project, including previous reports at the ENGINEER’s disposal. D. Furnish to ENGINEER, as requested for performance of basic services or as required by the Contract Documents, the following: i. Data prepared by or services of others; ii. Environmental assessments, audits, investigations and impact statements, and other relevant environmental or cultural studies as to the Project; iv. Arrange for access to and make all provisions for ENGINEER to enter upon public and private property as required for Engineer to perform services under this Task Order; v. Examine all alternate solutions, studies, reports, sketches, proposals and other documents presented by ENGINEER; vi. Provide such accounting, bond and financial advisory, independent cost estimating and insurance counseling services and such legal services as OWNER may require or ENGINEER may reasonably request with regard to legal issues pertaining to the Project; vii. Provide labor and safety equipment to open electrical/instrumentation cabinets, open and protect manholes and/or to operate valves and hydrants as required by the ENGINEER; and viii. Give prompt notice to ENGINEER whenever OWNER observes or otherwise becomes aware of any development that affects the scope or time of performance or furnishing of ENGINEER’s services, or any defect or nonconformance in ENGINEER’s services in the work of any Contractor. 4. Times for Rendering Services Phase Completion Date All Tasks (1 through 5) September 30, 2020 Page 52 of 64 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 4 of 6 5. Payments to Engineer A. Owner shall pay Engineer for services rendered as follows: Category of Services Compensation Method Lump Sum or Not to Exceed Amount of Compensation for Services Basic Services All Services Tasks 1-5 Lump Sum $55,000 Expected breakdown of services as follows: 2018 Master Plans and CIPs Tasks Cost Task 1 - Meetings and Project Management $ 1,500 Task 2 - Data Collection $ 2,500 Task 3 – Demand and Flow Updates $ 4,000 Task 4 – Model Updates $ 2,000 Task 5 – Utility Evaluations $ 45,000 Task Order Total $ 55,000 B. The terms of payment are set forth in Article 4 of the Agreement unless modified in this Task Order. 6. Consultants: None 7. Other Modifications to Agreement: None 8. Attachments: Billing Rate Schedule 9. Documents Incorporated By Reference: The Agreement effective September 30, 2016. Page 53 of 64 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 5 of 6 Terms and Conditions: Execution of this Task Order by Owner and Engineer shall make it subject to the terms and conditions of the Agreement (as modified above), which Agreement is incorporated by this reference. Engineer is authorized to begin performance upon its receipt of a copy of this Task Order signed by Owner. The Effective Date of this Task Order is , 20 . OWNER: ENGINEER: By: By: Name: Wes Wright Name: Allen Woelke, P.E. Title: Systems Engineering Director Title: Vice President Engineer License or Firm’s Certificate No. F-3043 State of: Texas Date: Date: ATTEST: ____________________________________ Robyn Densmore, City Secretary APPROVED AS TO FORM: _________________________________________ City Attorney Page 54 of 64 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 6 of 6 DESIGNATED REPRESENTATIVE FOR TASK ORDER: DESIGNATED REPRESENTATIVE FOR TASK ORDER: Name: Chelsea Solomon, P.E. Name: Allen Woelke Title: Utility Engineer Title: Vice President Address: 300-1 Industrial Ave. Georgetown, TX 78626 Address: 9430 Research Boulevard Suite 1-200 Austin, TX 78759 E-Mail Address: Chelsea.Solomon@georgetown.org E-Mail Address: woelkead@cdmsmith.com Phone: 512-930-6116 Phone: 512-346-1100 Fax: 512-930-3558 Fax: 512-345-1483 Page 55 of 64 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 7 of 6 CDM Smith Billing Rate Schedule Personnel Category Billing Rate ($/hr) Engineer 10 295 Engineer 9 280 Engineer 8 240 Engineer 7 220 Engineer 6 200 Engineer 5 180 Engineer 4 160 Engineer 3 140 Project Engineer 1/2 130 Senior Technician/CADD 135 Drafter 115 Senior Administration 110 Contract Administration 100 Clerical 90 Page 56 of 64 City of Georgetown, Texas Utility System Advisory Board October 11, 2019 S UB J E C T: C onsideration and pos s ible rec ommendation to approve a C ontract A mendment with R oyal Vista, Inc. of Liberty Hill, Texas for reloc ating water and was tewater utilities along 7th S treet in the amount of $278,735.00 -- Wesley Wright, P.E ., S ystems Engineering Director/Michael Hallmark, C I P Manager IT E M S UMMARY: T his proposed C ontract Amendment is to upgrade both water and wastewater utilities in and around the old C ounc il C hambers and extending a 6" wastewater line and manholes running eas tward down 7th s treet from near Main s treet to Myrtle street plus installing and extending 6" and 8" waterlines between Main and C hurch street on 7th s treet. T hes e improvements will help the further development and expans ion of the s urrounding properties, support a planned future parking garage, and provide needed upgrades /enhancements to the exis ting water and was tewater s ystems . S TAF F R E C O MME N D AT IO N: S taff and KPA Engineers recommend executing this C ontrac t Amendment for the C ounc il C hamber Utility R elocates with R oyal Vis ta, Inc . of Liberty Hill, Texas in the amount of $278,735.00. F IN AN C IAL IMPAC T: F unds for this expenditure are available in the both the Water and Was tewater C I P Budget. S UB MIT T E D B Y: Wesley Wright, P.E., S ystems Engineering Direc tor/Mic hael Hallmark, C I P Manager. AT TAC H ME N T S: Description Type Letter of Recommendation Backup Material Utility Relocation Layout Exhibit Backup Material Change Order# 1 Backup Material Page 57 of 64 September 23, 2019 Mr. Ken Taylor CIP Project Manager Georgetown Utility Systems Systems Engineering City of Georgetown 300-1 Industrial Avenue Georgetown, Texas 78626-8445 Re: City of Georgetown Ronald Reagan & Mission Oaks Water Line Improvements Project Change Order No. 1 Georgetown, Texas Dear Mr. Taylor, Please find the attached Change Order No. 1 in the amount of $278,735.00 for the above referenced project. This change order is for adding the Former City Council Chambers Utility Relocation Project to the Ronald Reagan & Mission Oaks Water Line Improvements Project. The Former City Council Chambers Utility Relocation Project consists of relocating existing water and wastewater utilities that are in conflict with the proposed redevelopment of the former City Council Chambers, as well as the proposed parking garage facility proposed at the corner of Main and 6th Streets. The utilities that are proposed to be relocated currently serve the former City Council Chambers and three (3) neighboring businesses. Please find the attached Exhibit A – Project Layout. The project will include installing the following: • Water Relocation: o 300 feet of 6” water line; o 175 feet of 8” water line; o 1 – Fire Hydrant Assembly; o Valves, Fittings, Services, & Appurtenances; o Concrete Sidewalk Repair; o Asphalt Trench Repair. KASBERG, PATRICK & ASSOCIATES, LP CONSULTING ENGINEERS Texas Firm F-510 Temple RICK N. KASBERG, P.E. Georgetown One South Main Street R. DAVID PATRICK, P.E., CFM 1008 South Main Street Temple, Texas 76501 THOMAS D. VALLE, P.E. Georgetown, Texas 78626 (254) 773-3731 GINGER R. TOLBERT, P.E. (512) 819-9478 ALVIN R. “TRAE” SUTTON, III, P.E., CFM JOHN A. SIMCIK, P.E., CFM Page 58 of 64 Mr. Ken Taylor September 23, 2019 Page Two • Wastewater Relocation: o 850 feet of 6” wastewater line; o 6 – 4’ Manholes; o Wastewater Services; o Asphalt Trench Repair; o Curb & Gutter Repair; We have reviewed the pricing for this change order and have found it to be consistent with projects of similar scope. Therefore we recommend the approval of Change Order No. 1 in the amount of $278,735.00 to Royal Vista, Inc. for the Former City Council Chambers Utility Relocation Project. Sincerely, Alvin R. (Trae) Sutton III, P.E., CFM ARS/ xc: Mr. Wesley Wright, PE, City of Georgetown Mr. Michael Hallmark, City of Georgetown Ms. Nicole Abrego, City of Georgetown Mr. Steve DeLeon, Royal Vista, Inc. 2019-114-30 Page 59 of 64 6"PVC WW 6"PVC WW 6"PVC WW 6" C 9 0 0 W W 6" W L 6"C900 WW 6"WL 6" P V C W W 8"WL 4" W W 4" W W N O R T H 0 50 100 SCALE IN FEET CITY OF GEORGETOWN, TEXAS JUNE 2019 PLAN VIEW CITY COUNCIL CHAMBERS UTILITY RELOCATION EXHIBIT A CONSULTING ENGINEERS GEORGETOWN, TEXAS 78626 KASBERG, PATRICK & ASSOCIATES, LP Firm Registration No. F-510 Page 60 of 64 EJCDC C-941 Change Order – Revised 2/2013 Prepared by the Engineers Joint Contract Documents Committee and endorsed by the Construction Specifications Institute. Page 1 of 2 Change Order No. 1 Date of Issuance: Effective Date: Owner: City of Georgetown Purchase Order No. Owner's Contract No.:19-0014 CIP Contract: Ronald Reagan & Mission Oaks Water Line Improvements Date of Contract: 12-11-2018 Contractor: Royal Vista, Inc. Engineer's Project No.: 2018-136-40 The Contract Documents are modified as follows upon execution of this Change Order: Description: Former Council Chambers Utility Relocation Project – Furnish and Install water and wastewater lines and services required to serve the former Council Chambers Building and neighboring properties. Attachments (list documents supporting change): Exhibit A – Location Map CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price: Original Contract Times: Working days Calendar days Substantial completion (days or date): 233 $6,149,425.00 Ready for final payment (days or date): 248 from previously approved Change Orders No. to No. : from previously approved Change Orders No. to No. : Substantial completion (days): N/A N/A Ready for final payment (days): N/A Contract Price prior to this Change Order: Contract Times prior to this Change Order: Substantial completion (days or date): 233 N/A Ready for final payment (days or date): 248 Increase of this Change Order: [Increase] of this Change Order: Substantial completion (days or date): 358 $278,735 Ready for final payment (days or date): 373 Contract Price incorporating this Change Order: Contract Times with all approved Change Orders: Substantial completion (days or date): December 31, 2019 $6,428,160.00 Ready for final payment (days or date): January 15, 2020 RECOMMENDED: ACCEPTED: ACCEPTED: By: By: By: Engineer (Authorized Signature) Owner (Authorized Signature) Contractor (Authorized Signature) Date: Date: Date: Page 61 of 64 EJCDC C-941 Change Order – Revised 2/2013 Prepared by the Engineers Joint Contract Documents Committee and endorsed by the Construction Specifications Institute. Page 2 of 2 Change Order Instructions A. GENERAL INFORMATION This document was developed to provide a uniform format for handling contract changes that affect Contract Price or Contract Times. Changes that have been initiated by a Work Change Directive must be incorporated into a subsequent Change Order if they affect Price or Times. Changes that affect Contract Price or Contract Times should be promptly covered by a Change Order. The practice of accumulating Change Orders to reduce the administrative burden may lead to unnecessary disputes. If Milestones have been listed in the Agreement, any effect of a Change Order thereon should be addressed. For supplemental instructions and minor changes not involving a change in the Contract Price or Contract Times, a Field Order should be used. B. COMPLETING THE CHANGE ORDER FORM Engineer normally initiates the form, including a description of the changes involved and attachments based upon documents and proposals submitted by Contractor, or requests from Owner, or both. Once Engineer has completed and signed the form, all copies should be sent to Owner or Contractor for approval, depending on whether the Change Order is a true order to the Contractor or the formalization of a negotiated agreement for a previously performed change. After approval by one contracting party, all copies should be sent to the other party for approval. Engineer should make distribution of executed copies after approval by both parties. If a change only applies to price or to times, cross out the part of the tabulation that does not apply. Page 62 of 64 Page 63 of 64 Page 64 of 64