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Agenda_GUS_11.08.2019
Notice of Meeting for the Georgetown Utility System Adv isory Board and the Gov erning Body of the City of Georgetown Nov ember 8, 2019 at 2:00 P M at Georgetown Municipal Complex, 300-1 I ndustrial Av enue, Georgetown T X T he C ity of G eorgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require as s is tance in partic ipating at a public meeting due to a disability, as defined under the ADA, reas onable as s is tance, adaptations , or ac commodations will be provided upon request. P leas e c ontact the C ity S ec retary's O ffic e, at leas t three (3) days prior to the sc heduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626 for additional information; T T Y users route through R elay Texas at 711. Regular Session (T his R egular S es s ion may, at any time, be rec es s ed to c onvene an Exec utive S es s ion for any purpose authorized by the O pen Meetings Act, Texas G overnment C ode 551.) A C all to O rder T he Board may, at any time, recess the R egular S es s ion to convene in Executive S ession at the request of the C hair, a Board Member, the C ity Manager, As s is tant C ity Manager, G eneral Manager of Utilities, C ity C ounc il Member, or legal counsel for any purpose authorized by the O pen Meetings Act, Texas G overnment C ode C hapter 551, and are subject to ac tion in the R egular S ession that follows . B Introduc tion of Visitors Employee R ec ognition -- -- None s ubmitted at time of posting C November G US Board C I P Updates and O c tober C ouncil Ac tions - Wes ley Wright, P.E., S ys tems Engineering Director/Michael Hallmark, C I P Manager D Elec tric Utility Update -- Daniel Bethapudi, Electric G eneral Manager E Water Utility Update -- G lenn W. Dis hong, Water Utilities Direc tor L egislativ e Regular Agenda F P ublic Wishing to Address the Board O n a subject that is posted on this agenda: P leas e fill out a s peaker registration form which c an be found on the table at the entrance to the Board Meeting. C learly print your name and the letter of the item on whic h you wis h to s peak and pres ent it to the S taff Liais on, prior to the start of the meeting. You will be called forward to s peak when the Board c onsiders that item. O nly persons who have delivered the speaker form prior to the meeting being called to order may speak. O n a subject not posted on the agenda: P ers ons may add an item to a future R egular sc heduled Board agenda by filing a written reques t with the S taff Liaison no later than one week prior to the Board meeting. T he request mus t inc lude the speaker’s name and the spec ific topic to be addres s ed with Page 1 of 72 sufficient information to inform the board and the public. Only those persons who have submitted a timely request will be allowed to speak. F or Board Liais on contac t information, please logon to https ://government.georgetown.org/georgetown-utility-sys tem-advis ory-board-gus/. -- At time of pos ting, no persons had signed up to addres s the Board. G R eview and pos s ible ac tion to approve the minutes from the regular G US Board meeting held on O ctober 11, 2019. - S heila K. Mitc hell, G US Board Liaison H C ons ideration and possible recommendation to approve a S econd R enewal with Wesc o Distribution, Inc . to provide Honeywell elec tric meters and related items for the Advanced Metering Infrastruc ture sys tem in an amount not to exc eed $420,000. -- Mike Maldonado, Metering Manager/Letic ia Zavala, C ustomer C are Direc tor I C ons ideration and possible recommendation to execute Task O rder No. C DM-19-006-TO with C DM S mith Inc. and to execute an Inter-loc al Agreement between the C ity of G eorgetown and the Brazos R iver Authority for the sharing of costs of an Aquifer S torage and R ecovery (AS R ) As s es s ment P rojec t in the amount of $165,000.00. - G lenn W. Dishong, Water Utilities Director J C ons ideration and possible recommendation to approve Tas k O rder C DM-20-001-TO with C DM S mith, Inc . for American Water Infras tructure Ac t R is k and R es ilienc e Evaluation in the amount of $150,000.00. - G lenn W. Dishong, Water Utilities Director Adjournment Ce rtificate of Posting I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of Meeting was posted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a plac e readily acc es s ible to the general public as required by law, on the _____ day of _________________, 2019, at __________, and remained s o posted for at leas t 72 c ontinuous hours prec eding the s cheduled time of said meeting. __________________________________ R obyn Dens more, C ity S ec retary Page 2 of 72 City of Georgetown, Texas Utility System Advisory Board November 8, 2019 S UB J E C T: C all to O rder T he Board may, at any time, rec es s the R egular S ession to c onvene in Exec utive S es s ion at the reques t of the C hair, a Board Member, the C ity Manager, Assistant C ity Manager, G eneral Manager of Utilities , C ity C ouncil Member, or legal c ouns el for any purpos e authorized by the O pen Meetings Ac t, Texas G overnment C ode C hapter 551, and are s ubjec t to action in the R egular S es s ion that follows. IT E M S UMMARY: F IN AN C IAL IMPAC T: N/A S UB MIT T E D B Y: Page 3 of 72 City of Georgetown, Texas Utility System Advisory Board November 8, 2019 S UB J E C T: November G US Board C I P Updates and O ctober C ounc il Actions - Wesley Wright, P.E., S ystems Engineering Direc tor/Mic hael Hallmark, C I P Manager IT E M S UMMARY: G US B oard - C IP Updates November 2019 Berry Creek Wastewater Interceptor – 3C J S anta C lara c rews continue testing & c oating manholes as well as in C lean Up phase Berry Creek Wastewater Interceptor Phases 1, 2 & 3 Alternative routing around Berry S prings P ark near Market S t. under review and redes ign Braun Elevated S torage Tank (E S T) Welding C rew has finis hed up & P aint C rew arrives week of November 4 to start priming & painting Cedar Breaks to P astor Dedicated Water Line 24” waterline has been tested and being utilized to fill the P astor G S T as needed, Automatic F ill Valve to be s et week of 11/4/19 C R 255 R ec ommended by G US 10/09/15, approved by C C on 10/27/15. P reliminary C onstruc tion P lans are near 80% c omplete & Eas ements 50% complete E AR Z Area 1 - 2018 P rojec t in C los e-O ut P hase Lake 980 High S ervice Pump Station Mandatory P reBid Meeting set for November 14, 2019 with the Bid O pening sc heduled for Dec ember 10, 2019, to be pres ented to G US Board & C ity C ouncil in January 2020 Lake WT P Chemical S torage Improvements Tas k O rder approved by G US Board 12/8/17 & C ity C ounc il 12/12/17. P ossibly c ombined with another P rojec t Lake WT P Raw Water Intake & Pump Station Improvements Divers have installed all 9 s lide gates & gate c ontrol stems /brac kets . P ipe work to be ins talled after first of the year in 2020 Park Lift S tation Tas k O rder recommended by G US 2/10/17& approved by C ity C ounc il 2/18/17. 100% Des ign P lans & S pec s being reviewed by S taff, Bids early 2020 Pastor Pump Station Both submers ible pumps and pump c ontrol valves s et in place and able to run in automatic mode Pecan Branch WWT P P unc hlist Items nearing completion, work on existing aeration pipe & basins to be completed week of Nov. 4 Ronald Reagan Water Line R onald R eagan waterlines in s ervic e, crews to start the 7th s treet utility line relocates week of 11/11/19 S an Gabriel Wastewater Treatment P lant – Belt Press Keystone C rews mobilize in week of 11/4/19 to s tart Erosion C ontrols Page 4 of 72 S hell Road Water line F inal Design P lans are 90% complete & Easements are 60% complete S outh Lake Water Treatment Plant – Intake & Raw Waterline Task O rder approval by G US Board 1/11/19 & C ity C ounc il 1/22/19 S un City 2.0 MG Elevated S torage Tank New ES T is online. New perimeter fence in installed. 50% of area is hydro-mulc hed. C ontrac tor to re-mobilize mid-November to complete paint touch up and remaining site work. Water Tank Rehab- 2018 C DM Tas k O rder recommended by G US Board 12/8/17 & approved by C ounc il 12/12/17 Tentatively out for Bid early 2020 Westloop Waterline Improvements 1,740 LF of 24” waterline ins talled & P RV s tation at C edar R idge/DB Woods is on line West University 2018 Waterline Improvements P roject near c ompletion & in C lose O ut P hase for paperwork October Council Actions -- attached F IN AN C IAL IMPAC T: N/A S UB MIT T E D B Y: Wesley Wright, P.E., S ystems Engineering Direc tor/Mic hael Hallmark, C I P Manager AT TAC H ME N T S: Description Type November GUS CIP Updates Backup Material October Council Actions Backup Material Page 5 of 72 GUS Item Update Coversheet November 2019 Berry Creek Wastewater Interceptor – 3CJ Santa Clara crews continue testing & coating manholes as well as in Clean Up phase Berry Creek Wastewater Interceptor Phases 1, 2 & 3 Alternative routing around Berry Springs Park near Market St. under review and redesign Braun Elevated Storage Tank (EST) Welding Crew has finished up & Paint Crew arrives week of November 4 to start priming & painting Cedar Breaks to Pastor Dedicated Water Line 24” waterline has been tested and being utilized to fill the Pastor GST as needed, Automatic Fill Valve to be set week of 11/4/19 CR 255 Recommended by GUS 10/09/15, approved by CC on 10/27/15. Preliminary Construction Plans are near 80% complete & Easements 50% complete EARZ Area 1 - 2018 Project in Close-Out Phase Lake 980 High Service Pump Station Mandatory PreBid Meeting set for November 14, 2019 with the Bid Opening scheduled for December 10, 2019, to be presented to GUS Board & City Council in January 2020 Lake WTP Chemical Storage Improvements Task Order approved by GUS Board 12/8/17 & City Council 12/12/17. Possibly combined with another Project Lake WTP Raw Water Intake & Pump Station Improvements Divers have installed all 9 slide gates & gate control stems/brackets. Pipe work to be installed after first of the year in 2020 Park Lift Station Task Order recommended by GUS 2/10/17& approved by City Council 2/18/17. 100% Design Plans & Specs being reviewed by Staff, Bids early 2020 Page 6 of 72 Pastor Pump Station Both submersible pumps and pump control valves set in place and able to run in automatic mode Pecan Branch WWTP Punchlist Items nearing completion, work on existing aeration pipe & basins to be completed week of Nov. 4 Ronald Reagan Water Line Ronald Reagan waterlines in service, crews to start the 7th street utility line relocates week of 11/11/19 San Gabriel Wastewater Treatment Plant – Belt Press Keystone Crews mobilize in week of 11/4/19 to start Erosion Controls Shell Road Water line Final Design Plans are 90% complete & Easements are 60% complete South Lake Water Treatment Plant – Intake & Raw Waterline Task Order approval by GUS Board 1/11/19 & City Council 1/22/19 Sun City 2.0 MG Elevated Storage Tank New EST is online. New perimeter fence in installed. 50% of area is hydro-mulched. Contractor to re-mobilize mid-November to complete paint touch up and remaining site work. Water Tank Rehab- 2018 CDM Task Order recommended by GUS Board 12/8/17 & approved by Council 12/12/17 Tentatively out for Bid early 2020 Westloop Waterline Improvements 1,740 LF of 24” waterline installed & PRV station at Cedar Ridge/DB Woods is on line West University 2018 Waterline Improvements Project near completion & in Close Out Phase for paperwork Page 7 of 72 Project: Berry Creek Wastewater Interceptor Project# 3CJ Update – November 2019 Project Description: This project will consist of approximately 15,000 linear feet of wastewater interceptor ranging in diameter from 36-inch to 30-inch from the existing Berry Creek lift station to the existing Sun City lift station. The alignment of the interceptor will generally follow Berry Creek. Purpose: The purpose of this project is to add wastewater capacity in Sun City, provide wastewater service to the Shell road area, and will allow Sun City Lift Station to come off line when the future phases are complete. Project Manager: Ken Taylor Engineer: CDM Smith Contractor: Santa Clara Construction Phase Start Finish Status / Comments Preliminary Engineering May 2015 February 2016 Recommended by GUS 5/8/15 approved by CC 5/26/15. Final Design February 2016 March 2018 100% complete ROW / Easements June 2015 Complete Bid / Award Bid # Approved by City Council on 12/11/18, NTP issued 1/24/19 Construction January 2019 February 2020 Santa Clara crews continue testing & coating manholes as well as in Clean Up phase Post Construction Page 8 of 72 Project: Berry Creek Wastewater Interceptor Phase 1,2, &3 Project# Update – November 2019 Project Description: This project will consist of approximately 21,500 linear feet of wastewater interceptor ranging in diameter from 36-inch to 48-inch from the existing Berry Creek lift station to the existing Pecan Branch Wastewater Plant. The alignment of the interceptor will generally follow Berry Creek. Purpose: The purpose of this project is to add wastewater capacity in Sun City, provide wastewater service to the Shell road area, and will allow Sun City Lift Station to come off line. Project Manager: Ken Taylor Engineer: Walker Partners, LLC Contractor: TBD Phase Start Finish Status / Comments Preliminary Engineering Recommended by GUS 10/13/17 Approved by City Council 10/23/17. Boring samples being analyzed Final Design Fall 2019 Spring 2020 ROW / Easements Bid / Award Bid # Alternative routing around Berry Springs Park near Market St. under review and redesign Construction Post Construction Page 9 of 72 Project: Braun EST Project# 2JG Update – November 2019 Project Description: This project involves - Design, bidding and general services during construction for a 3 MG elevated storage tank (EST) at the Braun EST site Purpose: The purpose of this project is to add additional elevated water storage capacity and meet the demands of the water system in the 1178 pressure plane. Project Manager: Ken Taylor Engineer: CDM Contractor: Landmark Structures Phase Start Finish Status / Comments Preliminary Engineering January 2018 March 2018 Task Order approved by GUS Board 12/8/17 & by City Council 12/12/17 Final Design April 2018 July 2018 ROW / Easements Bid / Award Bid # September 2018 October 2018 Approved by GUS Board & Council in October Construction January 2019 June 2020 Welding Crew has finished up & Paint Crew arrives week of November 4 to start priming & painting Post Construction Page 10 of 72 Project: Cedar Breaks EST – Pastor 24 Inch Dedicated Water Line Project# 2JI Update – November 2019 Project Description: This project will consist of approximately 12,000 linear feet water line that will run from Cedar Breaks Elevated Storage Tank to the Pastor Ground Storage Tank. The waterline will run in DB Woods Rd right-of-way for the northern portion and around the north and western border of Wood Ranch for the southern portion. Purpose: The purpose of this project is to run a dedicated water line from Cedar Breaks EST to Pastor Pump Station, this dedicated 24-inch waterline will allow the Pastor Pump Station to fill without depleting the existing distribution system and effecting fire flow. This will also increase the capacity of the Pastor Pump Station to keep up with growth and demand in the Western District. Project Manager: Ken Taylor Engineer: CDM Smith Contractor: Prota Construction Phase Start Finish Status / Comments Preliminary Engineering July 2018 September 2018 Task Order approved by GUS Board 6/6/18 & City Council 6/26/18 Final Design October 2018 November 2018 Preliminary Survey work starting ROW / Easements July 2018 November 2018 Complete Bid / Award Bid # January 2019 February 2019 Approved by Council 2/19 Construction Early 2019 January 2020 24” waterline has been tested & being utilized to fill the Pastor GST as needed, Automatic Fill Valve to be set week of 11/4/19 Post Construction Page 11 of 72 Project: County Road 255 Waterline Improvements Project# 2JE Update – November 2019 Project Description: This project involves upgrading the existing 15-inch water main with 16-inch C-905 or DI pipe. This project will consist of approximately 44,500 LF of 16-inch water main replacement. Purpose: The purpose of this project is to upgrade the class pipe water mains to C-905 or DI pipe, and replace this existing main that has a large amount of water leaks. Project Manager: Ken Taylor Engineer: KPA Contractor: TBD Phase Start Finish Status / Comments Preliminary Engineering October 2015 March 2016 Recommended by GUS 10/09/15, approved by City Council on 10/27/15. Final Design March 2016 Winter 2019 80% Complete ROW / Easements October 2015 50% complete Bid / Award Bid # Construction Post Construction Page 12 of 72 Project: EARZ Area 1 - 2018 Project# 3CQ Update – November 2019 Project Description: This project will consist of pipe bursting, cured-in-place, open trench, & rehabbing manholes. Purpose: The purpose of this project is to make repairs on the wastewater collection system to be in compliance with TCEQ rules and regulations. Project Manager: Chris Logan Engineer: KPA Contractor: PM Construction Phase Start Finish Status / Comments Preliminary Engineering March 2017 June 2017 Task Order Recommended by GUS 2/10/17 Approved by CC 2/28/17 Final Design June 2017 August 2017 September 2018, reviewing 90% plans ROW / Easements N/A N/A N/A Bid / Award Bid # Bid opening Approved by City Council 12/11/18 Construction Project in Close-Out Phase Post Construction Page 13 of 72 Project: Lake 980 High Service Pump Station Project# 2CH Update – November 2019 Project Description: This project includes installing 4 vertical turbine pumps, 1,245 linear feet of 30-inch waterline, electrical & instrumentation building and new flowmeter with vault. Purpose: The purpose of this project is to upgrade pumping capacity into the 980 pressure plane to meet peak water demands and growth in this pressure plane area. Project Manager: Ken Taylor Engineer: CDM Contractor: TBD Phase Start Finish Status / Comments Preliminary Engineering March 2019 August 2019 Project out for Bid early November 2019 Final Design August 2019 October 2019 ROW / Easements Bid / Award Bid # Project out for Bid November 2019 with Bid Opening 12/10/19 Construction February 2020 October 2020 Substantial Completion is 270 days from NTP Page 14 of 72 Project: Lake WTP – Chemical Storage Improvements Project# 2CW Update – November 2019 Project Description: This project involves - Design, bidding and general services during construction for the design of sodium permanganate storage and feed system improvements at the Lake WTP. Purpose: The purpose of this project is the sodium permanganate storage and feed system improvements will be bid so that small specialized, qualified chemical feed contractors can bid the project. Project Manager: Ken Taylor Engineer: CDM Contractor: TBD Phase Start Finish Status / Comments Preliminary Engineering January 2018 March 2018 Task Order approved by GUS Board 12/8/17 & City Council 12/12/17 Final Design April 2018 June 2018 ROW / Easements Bid / Award Bid # Possibly combined with another Project Construction Post Construction Page 15 of 72 Project: Lake Water Treatment Plant Raw Water Intake & Pump Station Maintenance Improvements Project# 2CU Update – November 2019 Project Description: This project involves - Design bidding and general services during construction for the maintenance improvements consist of replacing the intake gates and other general maintenance on the 40-year-old intake. The maintenance improvements also consist of replacing some discharge piping at the Raw Water Pump Station Purpose: The purpose of this project is the replacing the intake gates and other general maintenance on the 40-year-old intake. There will also be revisions to the discharge piping that will reduce the pump head loss at the existing pump Project Manager: Ken Taylor Engineer: CDM Contractor: Huffman Contractors Phase Start Finish Status / Comments Preliminary Engineering October 2017 November 2017 Approved by GUS Board 9/17 & City Council September 17 Final Design November 2017 February 2018 ROW / Easements Bid / Award Bid # April 2018 May 2018 Approved by City Council 5/22/18 Construction Fall 2018 Spring 2020 Divers have installed all 9 slide gates & gate control stems/brackets. Pipe work to be installed after first of year in 2020 Post Construction Page 16 of 72 Project: San Gabriel Park Lift Station Improvements Project# 3CN Update – November 2019 Project Description: This project will consist of the construction a new wastewater lift station with appurtenant electrical and instrumentation improvements. Purpose: The purpose of this project is to provide wastewater service for growth and development in the San Gabriel Wastewater Basin. Project Manager: Ken Taylor Engineer: KPA Contractor: TBD Phase Start Finish Status / Comments Preliminary Engineering March 2017 June 2017 Recommended by GUS 2/10/17& City Council 2/18/17 Final Design July 2017 December 2017 90% Plans under review by Staff TCEQ variance under review ROW / Easements N/A N/A Bid / Award Bid # Tentatively Bids early 2020 Reviewing 100% Plans & Specs prior to Bid Construction Post Construction Page 17 of 72 Project: Pastor Pump Station Project# 2BZ Update – November 2019 Project Description: This project involves upgrading the existing pump station with two new motors, pumps, electrical, instrumentation & HVAC. Design of pipeline improvements to provide more water to the Pastor Pump Station and to complete the West Loop Water Line near SH 29 and DB Wood Road. Purpose: The purpose of this project is to upgrade pipeline improvements and to provide more water to the Pastor Pump Station and to complete the West Loop Water Line near SH 29 and DB Wood Road. Project Manager: Ken Taylor Engineer: CDM Contractor: Archer Western Phase Start Finish Status / Comments Preliminary Engineering May 2017 October 2017 Task Order recommended by GUS 4/14/17 and goes to Council 4/25/17. Final Design October 2017 February 2018 ROW / Easements Bid / Award Bid # GUS Board approved Contract with Archer Western 3/9/18 and Council approved 3/27/18 Construction April 2018 Winter 2019 Pump# 1 has had power cables & bracket installed and is On Line, Pump# 2 was pulled and sent to Flow- Serve for cable replacement Page 18 of 72 Project: Pecan Branch Wastewater Treatment Plant Expansion Project# 3CA Update – November 2019 Project Description: The project includes expanding the existing Pecan Branch WWTP from 1.5 to 3.0 MGD including the construction of an influent pump station, screening and grit removal facilities, aeration basins, secondary clarifiers, cloth disk filters, UV disinfection facility, sludge holding tanks facilities, site grading and paving, electrical improvements, and instrumentation improvements. Purpose: The purpose of this project is to provide wastewater treatment for future growth and development. Project Manager: Ken Taylor Engineer: CDM Smith Contractor: CSA Construction Phase Start Finish Status / Comments Preliminary Engineering November 2012 March 2013 Complete Final Design December 2015 January 2017 100% Set of Plans ROW / Easements Complete Bid / Award Bid # 201717 March 2017 May 2017 Bid Opening 3/28/17 GUS Board approved 4/14/17 City Council 4/25/17 Construction July 2017 Dec. 2019 Punchlist Items nearing completion, work on existing aeration pipe & basins to be completed week of Nov. 4 Post Construction Page 19 of 72 Project: Ronald Reagan Waterline Improvements Project# 2JM Update – November 2019 Project Description: This project involves upgrading the existing 15-inch water main with 16-inch C-905 or DI pipe. This project will consist of approximately 44,500 LF of 16-inch water main replacement. Purpose: The purpose of this project is to install 21,300 LF of 30” water main on the west side of Ronald Reagan from FM 2338 (Williams dr) to FM 3405 Project Manager: Ken Taylor Engineer: KPA Contractor: Royal Vista Phase Start Finish Status / Comments Preliminary Engineering October 2015 March 2016 KPA Task Order approved by GUS Board & City Council on 8/28/18 Final Design March 2016 February2018 80% Complete ROW / Easements October 2015 50% complete Bid / Award Bid # Approved by City Council 12/11/18 Construction January 2019 February 2020 Ronald Reagan waterlines in service, crews to start the 7th street utility line relocates week of 11/11/19 Post Construction Page 20 of 72 Project: San Gabriel Wastewater Treatment Plant – Belt Press Project# 3CP Update – November 2019 Project Description: This project involves - Design, bidding and general services during construction for a new sludge dewatering building and the installation of dewatering equipment, a polymer system and a conveyor for the San Gabriel Wastewater Treatment Plant (WWTP) Purpose: The purpose of this project is to replace the existing drying beds with a new sludge dewatering building and the installation of dewatering equipment, a polymer system and a conveyor to load a roll-off dumpster. Project Manager: Ken Taylor Engineer: CDM Contractor: TBD Phase Start Finish Status / Comments Preliminary Engineering April 2018 August 2018 Task Order approved by GUS Board 3/9/18 & by City Council 3/27/18 Final Design August 2018 December 2018 ROW / Easements N/A Bid / Award Bid # February 2019 August 2019 NTP issued 11/4/19 Construction Nov. 2019 August 2020 Keystone Crews mobilize in week of 11/4/19 to start Erosion Controls Post Construction Page 21 of 72 Page 22 of 72 Project: Shell Road Waterline Improvements Project# 3CI Update – November 2019 Project Description: This project will consist of approximately 13,500 LF of 16-inch water line and approximately 2300 LF of 12-inch waterline. Purpose: The purpose of this project is to provide secondary feed of water to Sun City. Project Manager: Ken Taylor Engineer: KPA Contractor: TBD Phase Start Finish Status / Comments Preliminary Engineering April 2015 August 2015 Task Order Recommended by GUS 3/13/15 Approved by CC 3/24/15. Final Design August 2015 March 2018 90% complete ROW / Easements June 2015 October 2017 60% complete Bid / Award Bid Construction Post Construction Page 23 of 72 Project: South Lake Water Treatment Plant Intake & Raw Waterline Project# 2BN Update – November 2019 Project Description: This project will consist of design/engineering for a 22 MGD raw water intake & pump station with future expansion to 44 MGD and 3,800 LF if raw water pipeline to carry water to the SLWTP. Purpose: The purpose of this project is to provide the supply & demand for future water needs for the City of Georgetown and Western District Project Manager: Ken Taylor Engineer: CDM Contractor: TBD Phase Start Finish Status / Comments Preliminary Engineering February 2019 August 2019 Task Order approval by GUS Board 1/11/19 & City Council 1/22/19 Final Design August 2019 April 2020 ROW / Easements Bid / Award Bid Summer 2020 Construction Fall 2020 Post Construction Page 24 of 72 Project: Sun City Elevated Water Storage Tank Project# 2CP Updated – November 2019 Project Description: This project will consist of the replacement of the existing .4 million gallon Elevated Water Storage Tank with a 2 million gallon Elevated Water Storage Tank. Purpose: The purpose of this project is to increase elevated water storage in the Sun City 1015 pressure plan from .4 MG to 2MG to meet the demands of the water system in the 1015 pressure plane. Project Manager: Chris Pousson Engineer: Dunham Engineering, Inc. Contractor: CB&I Phase Start Finish Status / Comments Preliminary Engineering November 2016 May 2017 Task Order recommended by GUS 11/11/16, Approved by CC 11/22/16. Final Design May 2017 June 2017 100% complete ROW / Easements N/A N/A N/A Bid / Award Bid # July 2017 September 2017 GUS Board and Council Approved Construction December 2017 June 2019 New EST is online. Contractor to re-mobilize mid-November to complete paint touch up and remaining site work. Post Construction Page 25 of 72 Project: Water Tank Rehab - 2018 Project# 2CX Update – November 2019 Project Description: This project involves - Design bidding and general services during construction for the demolition of the steel ground storage tank (GST) and steel lime silo at the Park Water Treatment Plant (WTP), demolition of the Woods GST, and rehabilitation of the 1 MG GST at the Southside WTP; and design Purpose: The purpose of this project is the demolition of the steel structures at the Park WTP and the Woods sites and rehabilitation of the 1 MG GST at the Southside WTP site will be bid so that qualified demolition and tank rehab contractors can bid the project. Project Manager: Ken Taylor Engineer: CDM Contractor: TBD Phase Start Finish Status / Comments Preliminary Engineering January 2018 March 2018 Task Order recommended by GUS Board 12/8/17 & approved by Council 12/1/2/17 Final Design April 2018 June 2018 ROW / Easements Bid / Award Bid # July 2018 November 2019 Tentatively out for Bid early 2020 Construction Post Construction Page 26 of 72 Project: West University 2018 Waterline Improvements Project# 2JJ Update – November 2019 Project Description: This project will consist of approximately 1,220 LF of 12-inch water line and approximately 150 LF of 8-inch waterline. Purpose: The purpose of this project is to provide adequate flows & pressure to the University/IH 35 area Project Manager: Ken Taylor Engineer: CDM Contractor: Smith Contracting Phase Start Finish Status / Comments Preliminary Engineering April 2015 August 2015 Task Order Recommended by GUS 3/13/15 Approved by CC 3/24/15. Final Design August 2015 March 2018 October 2018 ROW / Easements June 2015 October 2017 Complete Bid / Award Bid Approved by City Council 12/11/18, PreConstruction Meeting scheduled for 1/11/19 with NTP to be issued shortly after Construction January 2019 November 2019 Project near completion & in Close Out Phase for paperwork Post Construction Page 27 of 72 Project: West Loop Waterline Improvements Project# 2JJ Update – November 2019 Project Description: The project consists of furnishing, installing, and providing all labor and materials required to install approximately 2,410 linear feet of new 24‐inch diameter water pipeline and approximately 425 linear feet of 8-inch diameter water pipeline Purpose: The purpose of this project is to provide adequate flows & pressure to the West University and River Chase areas Project Manager: Ken Taylor Engineer: CDM Contractor: Santa Clara Construction Phase Start Finish Status / Comments Preliminary Engineering Feb March 2019 Task Order Issued 1/24/19 Final Design March 2019 May 2019 Complete ROW / Easements June 2015 October 2017 Complete Bid / Award Bid Approved by City Council 6/25/19, PreConstruction Meeting held 8/12/19 & NTP issued for 9/6/19 Construction September 2019 April 2020 1,740 LF of 24” waterline installed & PRV station at Cedar Ridge/DB Woods is on line Post Construction Page 28 of 72 GUS BOARD ITEMS FORWARDED TO COUNCIL October 22, 2019 P Forwarded from Georgetown Utility Systems Advisory Board (GUS): Consideration and possible action to authorize the expenditure of funds for the purchase of single phase electric meters and water modules for the Advanced Meter Infrastructure system for an annual estimated expenditure of $800,000.00 from Elster Solutions, LLC, pursuant to the Settlement/Compromise Agreement between the City of Georgetown and Elster Solutions approved by Council on November 27, 2018 -- Glenn W. Dishong, Water Utilities Director Q Forwarded from Georgetown Utility Systems Advisory Board (GUS): Consideration and possible action to approve the third renewal for sludge and bio-solids transport and disposal services, with Sheridan Environmental, LLC, in an amount not to exceed $556,234.87 -- Glenn W. Dishong, Water Utilities Director R Forwarded from Georgetown Utility Systems Advisory Board (GUS): Consideration and possible action to approve a renewal for contracted wastewater laboratory services, with Pollution Control Services Laboratory in the estimated amount of $74,508.00 -- Glenn W. Dishong, Water Utilities Director S Forwarded from Georgetown Utility Systems Advisory Board (GUS): Consideration and possible action to renew the Tree Trimming and Vegetation Management Contract to National Tree Expert Company, Inc. of Burnet, Texas, in the estimated amount of $280,000.00 -- Daniel Bethapudi, Electric General Manager T Forwarded from Georgetown Utility Systems Advisory Board (GUS): Consideration and possible action to approve the second renewal for Brush Trimming and Removal Services to Austex Tree Service, Inc., of Round Rock, Texas in the estimated amount of $100,000.00 -- Daniel Bethapudi, Electric General Manager U Forwarded from Georgetown Utility Systems Advisory Board (GUS): Consideration and possible action to renew the contract for labor services for Outside Plant Fiber Optic Infrastructure Construction to JC Communications of Cedar Park, Texas, in the not to exceed amount of $300,000.00 -- Wesley Wright, P.E., Systems Engineering Director Page 29 of 72 V Forwarded from Georgetown Utility Systems Advisory Board (GUS): Consideration and possible action to renew the Annual Electric System Underground Construction and Maintenance Bid for labor services to Pedro S.S. Services, Inc. of Austin, Texas, in the not to exceed amount of $2,500,000.00 -- Wesley Wright, P.E., Systems Engineering Director W Forwarded from Georgetown Utility Systems Advisory Board (GUS): Consideration and possible action to approve Task Order CDM-20-002 for Utility Evaluation Support, to CDM Smith Inc. in the amount of $55,000.00 -- Wesley Wright, PE, Systems Engineering Director X Forwarded from Georgetown Utility Systems Advisory Board (GUS): Consideration and possible action to approve a Contract Amendment with Royal Vista, Inc. of Liberty Hill, Texas for relocating water and wastewater utilities along 7th Street in the amount of $278,735.00 -- Wesley Wright, P.E., Systems Engineering Director Z Forwarded from Georgetown Utility Systems Advisory Board (GUS): Consideration and possible action to continue utilizing the annual agreement for LCRA Material Acquisition to purchase electric distribution, fiber, water, safety, and substation materials, hardware, and tools for Fiscal Year 2020 from Techline Ltd. under their contract with the Lower Colorado River Authority ("LCRA") Electric Material Acquisition Program in the not to exceed amount of $4,000,000.00 - - Wesley Wright, PE, Systems Engineering Director ALL ITEMS PASSED Page 30 of 72 City of Georgetown, Texas Utility System Advisory Board November 8, 2019 S UB J E C T: Electric Utility Update -- Daniel Bethapudi, Elec tric G eneral Manager IT E M S UMMARY: F IN AN C IAL IMPAC T: . S UB MIT T E D B Y: Daniel Bethapudi, Electric G eneral Manager Page 31 of 72 City of Georgetown, Texas Utility System Advisory Board November 8, 2019 S UB J E C T: Water Utility Update -- G lenn W. Dishong, Water Utilities Director IT E M S UMMARY: F IN AN C IAL IMPAC T: . S UB MIT T E D B Y: G lenn W. Dishong, Water Utilities Director Page 32 of 72 City of Georgetown, Texas Utility System Advisory Board November 8, 2019 S UB J E C T: R eview and possible action to approve the minutes from the regular G US Board meeting held on O c tober 11, 2019. - S heila K. Mitchell, G US Board Liais on IT E M S UMMARY: Board to review, revis e and/or approve the minutes from the regular G US Board meeting held on O c tober 11, 2019. F IN AN C IAL IMPAC T: N/A S UB MIT T E D B Y: S heila K. Mitchell/G US Board Liaison AT TAC H ME N T S: Description Type GUS Oct 11 2019 DRAFT Minutes Backup Material Page 33 of 72 Minutes of the Meeting of the Georgetown Utility Systems Advisory Board and the Governing Body of the City of Georgetown, Texas October 11, 2019 at 2:00PM at Georgetown Municipal Complex, 300-1 Industrial Avenue, Georgetown, TX The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participation at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary’s Office, at least three (3) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 808 Martin Luther King, Jr. Street, Georgetown, TX 78626 for additional information: TTY users route through Relay Texas at 711. Board Members Present: Ed Pastor – Chair, John Copelan – Vice Chair, Edward Wiley – Secretary, Steve Fought, Arthur Yaeger, David Maserang Board Members Absent: Mike Cunningham Staff Members Present: Glenn Dishong, Daniel Bethapudi, Wesley Wright, Michael Hallmark, Mike Westbrook, Mike Welch, Laurie Brewer, David Thomison, Brian Mikulencak, Chelsea Solomon, Mike Maldonado, Mike Bezner, Cheryl Turney, Paul Conomos, Sheila Mitchell, Paul Diaz Others Present: Trae Sutton/KPA Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A. Call to Order – Called to order by Chair at 2:00p.m. The Board may, at any time, recess the Regular Session to convene an Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, General Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. B. Introduction of Visitors – Trae Sutton/KPA and staff introductions around room. Pastor announced this was Maserang’s last meeting; resignation due to relocation. Board thanked him for his service; he will be missed. Employee Recognition – -- Brewer introduced Daniel Bethapudi, new Electric General Manager, started with the City on October 7. He comes from College Station Electric Utility after 6 years and previously an electric co- op for 4 years. In the industry for about 15 years. He enjoys the financial side of the business. Board welcomed Bethapudi to the City. C. October 2019 GUS CIP Project Updates and September Council Actions – Wesley Wright, P.E., Systems Engineering Director/Michael Hallmark, CIP Manager Wright noted reports in packets, gave brief updates on each. Maserang asked about taking down old Sun City tank and Wright noted will be taken down early 2020. No further questions from board members. D. Industry Updates Dishong noted no specific industry updates to provide. Stated he, Bethapudi, Zavala and Wright met regarding this section of the agenda. They offer a new suggestion of providing information regarding utility updates which will set the context for future spending decisions regarding CIP project expenditures and/or rates. Would like to present new format possibly next meeting. Dishong also noted metrics used to measure our performance, which will eventually be shared citywide with the public. Board seemed receptive to new information to be provided. Fought would especially like to see metrics regarding new billing system. Page 34 of 72 Legislative Regular Agenda. The Board will individually consider and possibly take action on any or all of the following items: E. Public Wishing to Address the Board On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the table at the entrance to the Board Meeting. Clearly print your name and the letter of the item on which you wish to speak and present it to the Staff Liaison, prior to the start of the meeting. You will be called forward to speak when the Board considers that item. Only persons who have delivered the speaker form prior to the meeting being called to order may speak. On a subject not posted on the agenda: Persons may add an item to a future Regular scheduled Board agenda by filing a written request with the Staff Liaison no later than one week prior to the Board meeting. The request must include the speaker’s name and the specific topic to be addressed with sufficient information to inform the board and the public. Only those persons who have submitted a timely request will be allowed to speak. For Board Liaison contact information, please logon to https://government.georgetown.org/georgetown- utility-system-advisory-board-gus/. - No persons signed up to address the board. F. Review and possible action to approve the minutes from the Regular GUS Board meeting held on September 13, 2019. – Sheila K. Mitchell, GUS Board Liaison Minutes were considered for approval. No questions or revisions. Motion by Maserang, seconded by Copelan to approve the minutes from the Regular GUS Board meeting held on September 13, 2019. Approved 6-0-1 (Cunningham absent) G. Consideration and possible recommendation to authorize the expenditure of funds for the purchase of single phase electric meters and water modules for the Advanced Meter Infrastructure system for an annual estimated expenditure of $800,000 from Elster Solutions, LLC, pursuant to the Settlement/Compromise Agreement between the City of Georgetown and Elster Solutions approved by Council on November 27, 2018. – Glenn W. Dishong, Utility Director Dishong provided update on the continuation of the settlement agreement with Elster previously approved by Council. This is a direct sole source purchase. Due to the settlement agreement, these are lower prices than what we was previously received from either Elster or our normal channel for meters. Yaeger asked and Dishong noted a 10-year time frame is considered for the impact fee study; 5 year for CIP projects and then yearly growth when making predictions. Motion by Wiley, seconded by Copelan to authorize the expenditure of funds for the purchase of single phase electric meters and water modules for the Advanced Meter Infrastructure system for an annual estimated expenditure of $800,000 from Elster Solutions, LLC, pursuant to the Settlement/Compro mise Agreement between the City of Georgetown and Elster Solutions approved by Council on November 27, 2018. Approved 6-0-1 (Cunningham absent) H. Consideration and possible recommendation to approve the third renewal for sludge and bio -solids transport and disposal services, with Sheridan Environmental, LLC, in an amount not to exceed $556,234.87. – Mike Welch, Plant Operations Superintendent Welch presented item request for third renewal services with Sheridan. Noted costs are going down due to decreased need to remove liquids. Motion by Yaeger, seconded by Copelan to approve the third renewal for sludge and bio-solids transport and disposal services, with Sheridan Environmental, LLC, in an amount not to exceed $556,234.87. Approved 6-0-1 (Cunningham absent) I. Consideration and possible recommendation to approve a renewal for contracted wastewater laboratory services, with Pollution Control Services Laboratory in the estimated amount of $74,508.00. – Mike Welch, Plant Operations Superintendent Welch presented item request for the first renewal for wastewater lab services. These are regulatory required testing. Wiley asked and Welch stated occasionally a test fails due to the high volume of tests performed. Motion by Maserang, seconded by Wiley to approve a renewal for contracted wastewater laboratory services, with Pollution Control Services Laboratory in the estimated amount of $74,508.00. Approved 6-0-1 (Cunningham absent) Page 35 of 72 J. Consideration and possible recommendation to renew the Tree Trimming and Vegetation Management Contract to National Tree Expert Company, Inc. of Burnet, Texas, in the estimated amount of $280,000.00. – Mike Westbrook, Electric Operations Manager Westbrook provided information on tree trimming and vegetation management for the third year renewal. Overhead powerline tree trimming for 494 miles we maintain, to provide reliability of electric service. National does a great job, stays on schedule and very responsive. Pastor commented on oak wilt west of Georgetown and timing of trimming. Westbrook noted National Tree has an arborist on staff to monitor that situation and is a requirement of their contract. Motion by Maserang, seconded by Copelan to renew the Tree Trimming and Vegetation Management Contract to National Tree Expert Company, Inc. of Burnet, Texas, in the estimated amount of $280,000.00. Approved 6-0-1 (Cunningham absent) K. Consideration and possible recommendation to approve the second renewal for Brush Trimming and Removal Services to Austex Tree Service, Inc., of Round Rock, Texas in the estimated amount of $100,000.00. – Mike Westbrook, Electric Operations Manager Westbrook provided request for second renewal for vegetation management around pad mount transformers in Sun City. We delayed this service last year due to financial constraints but plan to start up program again this year. Reliability, safety and identification is any issues. Copelan asked about process, timeline, etc., Westbrook preparing timeline now and when set, will reach out to Copelan and neighborhood contacts to distribute program information. Motion by Wiley, seconded by Copelan to approve the second renewal for Brush Trimming and Removal Services to Austex Tree Service, Inc., of Round Rock, Texas in the estimated amount of $100,000.00. Approved 6-0-1 (Cunningham absent) L. Consideration and possible recommendation to continue utilizing the annual agreement for LCRA Material Acquisition to purchase electric distribution, fiber, water, safety, and substation materials, hardware, and tools for Fiscal Year 2020 from Techline Ltd. under their contract with the Lower Colorado River Authority ("LCRA") Electric Material Acquisition Program in the not to exceed amount of $4,000,000.00 -- Wesley Wright, PE, Systems Engineering Director Wright explained annual agreement for renewal, piggybacking on the agreement utilized by LCRA, noting most equipment purchased from Techline. We have used this program for many years and have a great relationship with them. Motion by Wiley, seconded by Maserang to continue utilizing the annual agreement for LCRA Material Acquisition to purchase electric distribution, fiber, water, safety, and substation materials, hardware, and tools for Fiscal Year 2020 from Techline Ltd. under their contract with the Lower Colorado River Authority ("LCRA") Electric Material Acquisition Program in the not to exceed amount of $4,000,000.00. Approved 6-0-1 (Cunningham absent) M. Consideration and possible recommendation to renew the contract for labor services for Outside Plant Fiber Optic Infrastructure Construction to JC Communications of Cedar Park, Texas, in the not to exceed amount of $300,000.00 -- Wesley Wright, P.E., Systems Engineering Director Wright noted renewal is for labor services for the city owned fiber network to city facilities for communications and internet. Some reimbursements from developers when they come in and need fiber which our network will need access to. JC Communications have been doing an excellent job for the city for many years. Copelan asked and Wright noted if we do not renew, we will need to go back out for bid; not enough in-house expertise for perform all aspects of work. Work is performed on an as needed basis. Motion by Copelan, seconded by Maserang to renew the contract for labor services for Outside Plant Fiber Optic Infrastructure Construction to JC Communications of Cedar Park, Texas, in the not to exceed amount of $300,000.00. Approved 6-0-1 (Cunningham absent) N. Consideration and possible recommendation to renew the Annual Electric System Underground Construction and Maintenance Bid for labor services to Pedro S.S. Services, Inc. of Austin, Texas, in the not to exceed amount of $2,500,000.00 -- Wesley Wright, P.E., Systems Engineering Director Wright explained renewal for labor of underground electric construction ; internal staff is capable to do some of the work but due to demands, we need additional assistance with labor. They are heavily relied upon and considered an extension of city staff. Motion by Wiley, seconded by Maserang to renew the Annual Electric System Underground Construction and Maintenance Bid for labor services Page 36 of 72 to Pedro S.S. Services, Inc. of Austin, Texas, in the not to exceed amount of $2,500,000.00. Approved 6-0-1 (Cunningham absent) O. Consideration and possible recommendation to approve Task Order CDM-20-002 for Utility Evaluation Support, to CDM Smith Inc. in the amount of $55,000.00. -- Wesley Wright, PE, Systems Engineering Director Wright explained need to perform utility evaluations when new development comes in. CDM updates our masterplan/model every 3-5 years, however with new developments assistance is needed from CDM to allow for those developments. Previous years were under the level required for board and council approvals, however due to increase in development, higher cost s are anticipated. In order to allow work to continue we are requesting advance approval to not interrupt new development. Wiley asked and Wright noted CDM provides a good model to serve growth. Pastor asked and Wright confirmed evaluations are for water and wastewater; McCord Engineering handles electric. Motion by Wiley, seconded by Copelan to approve Task Order CDM-20-002 for Utility Evaluation Support, to CDM Smith Inc. in the amount of $55,000.00. Approved 6-0-1 (Cunningham absent) P. Consideration and possible recommendation to approve a Contract Amendment with Royal Vista, Inc. of Liberty Hill, Texas for relocating water and wastewater utilities along 7th Street in the amount of $278,735.00 -- Wesley Wright, P.E., Systems Engineering Director/Michael Hallmark, CIP Manager Wright updated board on required amendment to the contract, showing location of work to be performed. Previous Council Chambers, which has been sold. Existing utility lines are in the way for future development of property; city agreed in sale of property to move lines. Funds are available in water and wastewater budget as well as contract with Royal Vista. Motion by Copelan, seconded by Maserang to approve a Contract Amendment with Royal Vista, Inc. of Liberty Hill, Texas for relocating water and wastewater utilities along 7th Street in the amount of $278,735.00. Approved 6-0-1 (Cunningham absent) Adjournment Board again wished Maserang best of luck with his relocation and new endeavors. Motion by Fought, seconded by Maserang to adjourn. Meeting adjourned at 2:32PM __________________________ _____________________________ Ed Pastor – Chair Ed Wiley – Secretary _________________________________ Sheila K. Mitchell, GUS Board Liaison Page 37 of 72 City of Georgetown, Texas Utility System Advisory Board November 8, 2019 S UB J E C T: C onsideration and pos s ible rec ommendation to approve a S ec ond R enewal with Wes co Dis tribution, Inc. to provide Honeywell electric meters and related items for the Advanc ed Metering Infras tructure s ystem in an amount not to exceed $420,000. -- Mike Maldonado, Metering Manager/Leticia Zavala, C us tomer C are Director IT E M S UMMARY: Wesc o Dis tribution, Inc . is the o nly authorized d is tributor for Honeywell AMI compatib le meters in the S tate o f Texas and is p urc has ed via S ole S ource p ro curement. T he Loc al G o vernment C o d e ap p ro ves an exemption from competitive b id d ing laws fo r sole s ourc e p ro curement due to patents, copyrights, sec ret processes, or natural monopolies. T he C ity initially contrac ted with Wesc o Distribution in June 2017 for one year, with four (4) one-year renewal options, not to exc eed $420,000 annually. T he 2nd c ontract renewal was approved by C ouncil this pas t May 2019, but the item included the initial agreement’s rate sheet. T his item is to authorize and approve the 2nd contrac t renewal with revis ed meter pric es as pres ented by Wes co Dis tribution. Wesc o Distrib utio n exp lained that Honeywell, the manufacturer of the meters, has inc reas ed the c o s t of s ome meters and dec reas ed the c o s t o f o thers , as s ho wn in Exhib it A to the S ec o nd R enewal. T he unit price o f s o me o f the meters have inc reas ed b y more than the 5% limit s et forth in the original c o ntract, but S taff proposes to waive the limit and acc ep t the new pric es b ec aus e Wes c o Dis tribution is the s o le source for thes e meters . T he annual not-to-exceed amount is unc hanged from the renewal approved by C o uncil in May. S TAF F R E C O MME N D AT IO N: S taff recommends approval of this item. F IN AN C IAL IMPAC T: T his S econd R enewal with Wes co Dis trib utio n, Inc . includ es revised per-unit p rices, b ut the annual not-to exc eed amo unt of $420,000 is unc hanged. T he meters are purchas ed as invento ry and expens ed (in various acc ounts) when removed from the warehouse and installed. S UB MIT T E D B Y: Mike Maldonado, Metering Manager AT TAC H ME N T S: Description Type Wesco 2nd Renewal Backup Material Wesco - Price List Backup Material Page 38 of 72 RENEWAL AGREEMENT This Renewal Agreement is entered into by and between CITY OF GEORGETOWN, a Texas Home- Rule Municipal Corporation (the “City”), and WESCO DISTRIBUTION, INC. (the “Contractor”), collectively, the PARTIES follows: WHEREAS, the Parties entered into an Agreement on June 13, 2017 for the purchase of Honeywell Electric Meters related to the City’s Advanced Metering Infrastructure, Contract No. 17 - 0074-GC (the “Original Agreement”), WHEREAS, the Parties agreed to renew the Original Agreement for a first renewal term that ended on June 12, 2019, WHEREAS, the Original Agreement limited unit price adjustments at the time of renewal to the lesser of changes in the Consumer Price Index or five (5) percent, and the Consumer Price Index has increased by more than five (5) percent, WHEREAS, the Contractor has proposed some unit price adjustments greater than five (5) percent, but the City agrees to waive the five (5) percent limit for those items due to Contractor’s status as the sole supplier of those units, and WHEREAS, the Parties hereby agree to renew the Original Agreement in accordance with the terms of the Original Agreement as well as any terms provided herein, NOW THEREFORE, in consideration of the mutual covenants contained herein, the Parties agree as follows: 1. The initial term of the Original Agreement ended on June 12, 2018. 2. The Original Agreement provided for (4) four additional one (1) year renewal terms. 3. The Parties agree to renew the Original Agreement for a second additional term which will begin immediately upon the expiration of the first renewal term and will end on June 12, 2020, this being the second renewal term. 4. During the second renewal term, the prices shown in Exhibit A, attached hereto, shall apply to the supply of Honeywell electric meters and related items for City’s Advanced Metering Infrastructure (AMI) System. 5. This renewal binds and benefits the Parties and their successors or assigns. This document, including the Original Agreement, is the entire agreement between the Parties. 6. During this renewal term, the City will pay the Contractor an amount not to exceed four hundred twenty thousand dollars ($420,000.00). 7. All other terms and conditions of the Original Agreement remain in full force and effect. [signatures on the following page] Page 39 of 72 WESCO DISTRIBUTION, INC. CITY OF GEORGETOWN By: By: _______________________________ Mayor, Dale Ross Printed Name: Date: _______________________________ Title: ATTEST: ________________________________ Date: Robyn Densmore, City Secretary APPROVED AS TO FORM: ____________________________________ Skye Masson, First Assistant City Attorney Page 40 of 72 Quote For: The City of Georgetown 300-1 Industrial Avenue Georgetown, Texas 78627 1 | P a g e 4410 Dividend Dr. San Antonio, TX 78219 July 23, 2019 ATTN: Paul Conomos 2019 Price List – Expires 06/30/2020 Customer Part Number Honeywell Style Description Price/Each 366900 ZFA3K000000 Meter, Form 1S, Type R2S, REX2 w/o Disconnect $115.00 366901 ZFCWM000000 Meter, Form 2S, Type R2S, NET 200 amp $101.25 366902 ZFC4M000000 Meter, Form 2S, Type R2S, NET 320 amp $128.75 366910 ZDC210P8082 Meter, Form 4S, Type A3TL, Class 20 $446.25 366911 ZD3210P8082 Meter, Form 9S, Type A3TL, Class 20 $446.25 366912 ZD3310P8082 Meter, Form 16S, Type A3TL, Class 200 amp $446.25 366913 ZD3410P8082 Meter, Form 16S, Type A3TL, Class 320 amp $452.50 366914 ZD2210P8082 Meter, Form 35S, Type A3TL, Class 20 amp $446.25 366915 ZDA210P8082 Meter, Form 3S, Type A3TL, Class 20 Instrument $446.25 366917 ZD8210P8082 Meter, Form 36S, Type A3TL, Class 20 amp $452.50 366918 ZFCWMA00000 Meter, Form 2S, Type R2SD, with Disconnect $142.50 366919 ZDC310P8082 Meter, Form 2S, Type A3TL, 480V, 200 amp $446.25 366920 ZFCWM000000 Meter, Electric, Form 2S, Type R2S, House 200 amp $101.25 366922 ZF5WKA00000 Meter, Form 12S, Type R2SD, Network with Disconnect $172.50 366923 ZFC4M000000 Meter, Form 2S, Type R2S, 320 amp $128.75 366924 ZD3310P80L4 Meter, Form 16S, Type A3RL, Class 200 amp $465.00 366925 ZD3410P8082 Meter, Form 16S, Type A3RL, Class 320 amp $452.50 366927 ZF5WK000000 Meter, Form 12S, Type R2S, Class 200 w/o Disconnect $128.75 366928 ZD5310P8082 Meter, Form 12S, Type A3RL, Class 200 amp $446.25 366937 ZD3310P80L4 Meter, Electric, Form 16S, Class 200, Bi-Directional Solar $465.00 366938 ZD3410P80L4 Meter, Electric, Form 16S, Class 320, Bi-Directional Solar $471.25 366940 ZD3310P80L4 Meter, Form 16S, Class 200 amp, 120-480V, Remote DS $465.00 366941 ZD3410P80L4 Meter, Form 16S, Class 320 amp, 120-480V RD $471.25 YELLOW – R2 | BLUE – A3 Note - The pricing shown does require quantity thresholds to be met. For REX meters, we need at least 96 per order and that total can be met by the total of all line items in the PO. For A3 meters, the threshold for attached pricing is 24 and that can be totaled in the PO as well. Sincerely, Morgan Aikins Wesco Distribution 4410 Dividend Dr San Antonio, TX 78219 Cell: (210) 823-4096 Page 41 of 72 City of Georgetown, Texas Utility System Advisory Board November 8, 2019 S UB J E C T: C onsideration and pos s ible rec ommendation to exec ute Tas k O rder No. C DM-19-006-TO with C DM S mith Inc . and to exec ute an Inter-local Agreement between the C ity of G eorgetown and the Brazos R iver Authority for the s haring of c os ts of an Aquifer S torage and R ec overy (AS R ) Assessment P roject in the amount of $165,000.00. - G lenn W. Dis hong, Water Utilities Direc tor IT E M S UMMARY: Aquifer S torage and R ec overy (AS R ) of water res ourc es c an be a long term water res ourc e development as well as a source of water to meet peak demands using off peak supplies for s torage. An as s es s ment of aquifer viability and costs mus t be c ompleted prior to additional development of the res ourc e. T he Tas k order c ompletes two phas es of a longer term project to develop an AS R resource for us e by the C ity of G eorgetown and neighboring municipal s ystems . T he first phase of the project assesses the viability of the Hosston Aquifer to the east of G eorgetown as an AS R resource including use objectives, recharge capability, hydrologeoligic review, water quality, and pre- treatment needs. T he second phase establishes planning level costs and development of multiple scenerios to determine most cost beneficial approach to AS R. S TA FF R EC O M M EN D ATI O N: Staff recommends approval of Task Order No. C D M -19-006-T O with C D M S mith I nc. and to execute an Inter-local Agreement between the City of G eorgetown and the Brazos River Authority for the sharing of costs of an Aquifer Storage and R ecovery (AS R) Assessment P roject. F IN AN C IAL IMPAC T: T he c os t of the as s es s ment is being shared with the Brazos R iver Authority through an Inter-local Agreement where BR A will pay up to $82,500.00 (1/2 the cost). Net cost to the C ity of G eorgetown of $82,500.00. S UB MIT T E D B Y: G lenn W Dishong AT TAC H ME N T S: Description Type CDM Task Order 19-006 Exhibit BRA Interlocal Exhibit Page 42 of 72 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 1 of 11 Task Order In accordance with paragraph 1.01 of the Master Services Agreement between Owner and CDM Smith, Inc. (“Engineer”) for Professional Services – Task Order Edition, dated September 30, 2016, ("Agreement"), Owner and Engineer agree as follows: 1. Specific Project Data A. Title: Aquifer Storage and Recovery Project Tasks 1 and 2 B. Description: First two Phases of a multi-phase project to determine if Aquifer Storage and Recovery (ASR) will be an effective and economic water management strategy to meet the max day demands and long-term water supply needs of the City of Georgetown. C. City of Georgetown Project Number: D. City of Georgetown General Ledger Account No.: 660-9-0580-90-168 E. City of Georgetown Purchase Order No.: F. Master Services Agreement, Contract Number: 2016-738-MSA 2. Services of Engineer Background The City of Georgetown is experiencing rapid increases in water demand, due primarily to unprecedented levels of residential and commercial growth. One of the water supply options being considered to meet future water supply needs, and possibly delay the construction of the South Lake Water Treatment Plant, is Aquifer Storage Recovery (ASR). In simple terms ASR is the use of purpose drilled wells that are designed to both recharge water into an aquifer and recover the water when required using the same well. There are many benefits of implementing ASR projects, with multiple recharge objectives and types of water that may potentially be used for recharge. For the City of Georgetown, this includes seasonal recharge of surplus reservoir water from Lake Georgetown, treating this water during times when there is spare water treatment capacity and then conveying this water to a suitable location within aquifer(s) that can be used to store the water. During periods of high water demand or extended drought, the stored water may then be recovered with hopefully just simple disinfection required to meet drinking water standards. An initial assessment of surplus reservoir water from Lake Georgetown and spare treatment capacity at the Lake Water Treatment Plant indicates a significant water resource may currently be available for recharge. A preliminary evaluation of the hydrogeology between Lake Georgetown and Lake Granger also suggests the Hosston Sands within the lower Trinity aquifer may be a suitable aquifer for ASR. For example, very encouraging hydraulic results were obtained during recent test well drilling into the Hosston immediately south of Lake Granger for the Brazos River Authority (BRA). The production well completed for BRA has a Task Order No. CDM-19-006-TO, consisting of _11__ pages. Page 43 of 72 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 2 of 11 well yield in excess of 3,400 gpm, although one of the challenges at this location is the aquifer depth, with a well depth of 3,168 feet. The Cities of Taylor and Granger also have historically used the Hosston aquifer for water supply with moderate to high well yields obtained. At these locations the thickness of Hosston San ds can exceed 500 feet, meaning there is a potential to store significant volumes of water and the rate at which each well may store and recover water is favorable. However, these locations are up to 20 miles away from the Lake Water Treatment Plant whic h means in addition to the high cost of well construction due to the depth of the aquifer, conveyance costs for a new ASR well field constructed at these locations will also be high. Therefore, a location where the aquifer is closer and shallower is preferred. Near Lake Georgetown, the depth to the Hosston aquifer is significantly less, but unfortunately the thickness of the Hosston Sands is also known to thin significantly towards Lake Georgetown. Consequently, the potential volume of water that may be stored and the rate at which each well may store and recover water may be significantly less, thereby requiring a greater number of ASR wells to be installed, driving costs higher. The City therefore requires guidance on a preferred location or locations for the development of an ASR wellfield that meets its recharge objectives at a favorable cost. To assist with this evaluation a basic cost model is proposed that compares project cost elements at different locations to meet different recharge objectives, e.g. cost of wells and pipeline conveyance costs. This preliminary cost model will likely assist in the decision-making process, but very limited hydrogeologic data exists for the Hosston and other deeper aquifers between Lake Georgetown and Lake Granger. Therefore, before full scale ASR implementation can proceed one or more test wells will ultimately need to be drilled to confirm likely hydraulic parameters at locations closer to City facilities. The potential geochemical rock water interactions and hydraulic performance when recharging is also poorly understood, with currently only one ASR facility in Texas utilizing the Hosston aquifer (City of Kerrville ASR). Therefore, one recommended interim step, or step to be performed in parallel with test well drilling, is to temporarily retrofit the BRA Lake Granger production well for ASR cycle testing if possible. Favorable results from this testing will then provide increased confidence of success for a site located farther west. For these reasons, and because relatively limited experience still exists with the development of ASR systems in Texas, a phased approach is proposed prior to implementing a full-scale ASR system. An important preliminary task, following agreement on the recharge and recovery objectives, will be an assessment that includes planning level cost estimates of potential ASR systems to be confident implementing ASR is both potentially viable but also compares financially favorable to other more traditional water supply solutions. Project Approach Engineer proposes a phased approach for developing ASR as a water supply alternative for the City of Georgetown. The approach includes the following broad phases: Phase 1 Initial Assessment - The initial assessment includes a project kick-off workshop to better define the recharge and recovery objectives for both seasonal and long-term water supply use. Following the kickoff meeting desktop-based studies will be completed to evaluate available reservoir and water use data to better define recharge water availability; finalize a hydrogeologic review of suitable aquifers and locations; evaluate water quality compatibility and define minimum pre-treatment needs for recharge. Phase 2 Conceptual ASR Development – ASR Scenarios will be developed that meet the recharge objectives defined during Phase I. Planning level costs will be developed, and a ranking exercise completed to identify the most feasible ASR project that compares favorably with alternative traditional water supply solutions. Page 44 of 72 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 3 of 11 Phase 3 ASR Pilot Testing –This phase consists of temporarily retrofitting the BRA Granger Well for ASR cycle testing, on the assumption it can be made available. Anticipated testing period is one year, and upon completion of testing, the well would be returned to its original use. Included are the associated tasks for design, permitting, construction, testing and data evaluation. The assumption is that if for any reason ASR is not viable at the Granger well site, then it is less likely ASR would be viable at a site located further west. Phase 4 Exploratory Well Drilling – A test well program is proposed to obtain basic aquifer information (thickness, permeability and water quality) at one or more sites located between Lake Georgetown and Lake Granger. This phase comprises test well design, including siting, potentially enhancing the siting selection by using seismic data to evaluate potential sand thickness and depth, construction observation during drilling and reporting of the results. This phase, or the initial tasks within this phase could potentially be conducted concurrently with Phase 3 ASR Pilot Testing. Phase 5 ASR System Design and Permitting – Assuming Phases 3 and 4 are successful, a full-scale ASR system design is proposed. Dependent also on the outcome from Phase 2, Conceptual ASR Development, one or more sites identified for ASR development will be designed allowing for increased flexibility with phased development. Fully operational ASR systems will be designed to meet the agreed recharge objectives. Included will be multiple ASR wells with associated wellhead appurtenances, instrumentation, monitoring and control systems, pumping and recovery systems, and conveyance. The exploratory well drilling program and / or results obtained from the BRA Granger ASR Pilot testing will be used to assist with obtaining Class V ASR permit(s). Phase 6 ASR System Implementation – Construction, Testing and Operational start-up of the ASR system designed and permitted during Phase 5. Implementation could commence with completion of a single ASR well followed by wellfield expansion with additional ASR wells, or completed in a single step, dependent on the level of confidence obtained during earlier phases. This proposal outlines the scope of work, schedule, and budget for conducting Phases 1 and 2. The work effort, schedule and budget required for implementing the subsequent phases, i.e. ASR Pilot testing (Phase 3), Exploratory Well Drilling (Phase 4), ASR System Design and Permitting (Phase 5) and ASR System Implementation (Phase 6) will be very much dependent on the outcome from the initial phases. Therefore, it is proposed that once the initial phases are complete and a more detailed understanding for the location and type of ASR system has been obtained, a more accurate work scope for the final phases can then be developed. Scope of Work A phased approach for implementing ASR has been developed. This approach reduces risk and cost by only implementing the next step when the outcome is more certain. Tasks have therefore been grouped accordingly in a logical progression. At the completion of each phase, recommendations will be made on whether to progress to the next phase of work. Work will only proceed to the next phase with full concurrence of the City. PHASE 1 The proposed scope of work for the Initial Assessment (Phase 1) will be conducted as follows: Task 1 Initial Assessment Task 1.1 – Kick-off Workshop Page 45 of 72 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 4 of 11 A single full-day workshop is proposed, with representatives from the City, BRA and any other appropriate stakeholders in attendance to confirm the type of ASR system that would best meet the needs of the City. The following items will be discussed / determined during the workshop: Define the recharge and recovery objectives for both seasonal and long-term water supply use. Confirm the source water location, i.e. Lake Georgetown and / or Lake Granger An ASR 101 primer that includes a presentation of simplistic cost elements for ASR development, permitting issues and findings from very preliminary hydrogeologic evaluations. Confirm any preferred and alternate ASR system locations, including identifying land parcels under City ownership and/or control. City to summarize location and spare hydraulic carrying capacity of existing and any proposed strategic water mains that potentially could be used to convey recharge or recovered ASR water. Confirm operational strategies for an ASR system. Confirm use of the BRA Granger well for short duration ASR cycle testing. Identify and agree upon responsibilities for any additional requirements during the project, e.g. public outreach, regulatory agency involvement. The decisions made during this important kick-off task will influence how Engineer proceeds with this Initial Assessment to identify the preferred and alternative ASR system sites. Task 1.2 – Recharge Water Availability Review The objective of Task 1.2 is to confirm the availability of water for recharge using both firm and non-firm yields under different climate variability scenarios, using both historic water demand data and projected increased water demand data so that the timing, rates and volumes of surface water available for recharge may be determined. This task is divided into four sub-tasks as outlined below. It is assumed the source of recharge water, i.e. Lake Georgetown and / or Lake Granger will be agreed during the kick-off workshop. Subtask 1.2.1 – Define Recharge Water Availability – Permitted Specific tasks and issues to be examined within this task include the following: Compile and review historic reservoir and water demand data. Determine the potential volume, frequency, duration and rates of water available for recharge currently permitted under existing firm yield water rights, i.e. using historic reservoir storage da ta, permit rights, and calculated spare treatment capacity (spare treatment capacity equals treatment design capacity, less historic water demand, less operating “headroom”), determine how much excess treated water could be available for recharge if the treatment plants are operated at their design rates. Determine the potential volume of water available for recharge as above but using projected future water demand. As water demand increases the water available for recharge will decrease, but by how much and when? Subtask 1.2.2 – Define Recharge Water Availability – Flood Pool Specific tasks and issues to be examined within this task include the following: Page 46 of 72 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 5 of 11 Compile and review historic reservoir flood pool data to determine water availability using reservoir flood pool storage (non-firm capacity). Determine the potential volume, frequency, duration and rates of water available for recharge that may be available using non-firm flood pool water, i.e. using historic reservoir flood pool storage data, assumed agreements, and calculated spare treatment capacity determine how much excess treated water could be available for recharge if the treatment plants are operated at their design rates. Determine the potential volume of water available for recharge as above but using projected future water demand. Coordinate with USACE Lake Operations staff and the City to facilitate a strategy and process for obtaining formal agreements to use the flood pool water for additional non-firm yield. Actual agreements will be obtained by the City, but before any agreements are formulated it is important to assess the potential for using flood pool storage and likely durations over which flood pool water may be used without jeopardizing reservoir safety or flood functions of the reservoirs assessed. Subtask 1.2.3 – Future Meteorological Projections Hydrologic variations (rainfall, reservoir inflows and evaporation) due to climatic variations or climate change have the potential to impact reservoir storage volumes and flood flows, which in turn can change the frequency and duration that flood pool storage occurs. Using historic reservoir data typically provides the most reliable assessment of water availability, but recent shifts in climate patterns with wetter winters projected may result in more frequent / higher flood pools. Therefore, a high-level assessment will be performed using published meteorological projections for climate variability / climate change to assess the order of magnitude change or variation in reservoir storage that can be expected in the future. Subtask 1.2.4 – Refine Potential Recharge Scenarios Potential recharge scenarios using surplus permitted rights and non-firm flood pool storage will be summarized so that volumes, rates and durations for both seasonal and long-term use can be made. This summary is critical, because not only does the data determine whether the recharge objectives defined under Task 1.1 can be met, but it also shapes the design for any recharge system, e.g. the number of ASR wells needed, and the hydraulic capacity of pipelines needed to convey recharge water at the required rates. Task 1.3 – Hydrogeologic Review The primary objectives of Task 1.3 are to provide a hydrogeologic overview of suitable aquifers for ASR; to confirm the recommended target storage zone (Hosston Aquifer); and to summarize known hydrogeologic parameters for sites identified for each potential ASR system. Emphasis will be on assessing projected aquifer depths, well yields, and storage zone thickness so that comparative costs for different ASR options can be made (Task 2.1). Seismic reflection data has successfully been used elsewhere to assist with identifying aquifer depths and the thickness of target storage zones. The most economical assessment method is re-interpretation of existing seismic data captured by Oil and Gas companies. However, the availability of existing data may be limited due to limited oil and gas exploration in the area of interest. Data availability will be investigated and the cost of alternatively capturing new data will be assessed. Although not inexpensive, acquiring and interpreting new data may still be more cost effective than drilling additional investigation wells. The proposed hydrogeologic review will be a desk-top based study and will use the following information sources: - Page 47 of 72 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 6 of 11 Regional and local hydrogeologic reports and data available from Texas Water Development Board, Bureau of Economic Geology (BEG); Site specific hydrogeologic data (e.g., geological logs, geophysical logs, aquifer testing results, groundwater quality data) available from TWDB, BEG and log libraries; Available construction, water level, water quality, and production data for water supply wells and other nearby water supply wells, including the BRA Granger well reports; Potentiometric surface (groundwater level) elevation maps for the targeted aquifers in the vicinity of the proposed ASR sites from monitoring data or GAM groundwater modeling; Data for other nearby users of the targeted aquifers such as well locations, existing and future pumping rates and permitted allocations to ensure ASR storage zones are not impacted by existing groundwater users. Task 1.4 – Water Quality Analysis The objectives of Task 1.4 are to determine the water quality of the recharge water; identify any pre- treatment needs prior to recharge; and to identify any potential adverse geochemical rock water interactions that may occur between the recharge water, groundwater and aquifer rock matrix that could subsequently impact the recovered water quality and necessitate additional water treatment when the stored water is recovered. Specific tasks to be completed within this task are: Define minimum pre-treatment needs and water quality for recharge. It is anticipated that lake water will be treated using existing water treatment plants prior to recharge. Therefore, existing treated water quality data will be compiled. Any data gaps identified will be highlighted so that the City may obtain additional water quality samples. There may be options for using partially treated water, e.g. pre-disinfection, which will be identified during the water quality review. Water Quality compatibility analysis will be performed using preliminary geochemical modelling using PHREAQC. This modelling will identify any potential major ion stability issues (for example potential for precipitates to form that could clog the ASR wells) and oxidative reactions that could mobilize metals (e.g. Mn and other metals). Task 1.5 – Technical Memorandum A Technical Memorandum will be prepared that presents the results from the initial Phase 1 evaluation. The Technical Memorandum will include the following: Summary of the items discussed / determined during the kick-off workshop. A series of graphical outputs and tables that summarize the availability of water for recharge using both firm and non-firm yields under different climate variability scenarios, using both historic and projected increased water demand data. A summary of discussions and any preliminary agreements made with USACE regarding use of flood pool water for additional non-firm yield. A hydrogeologic overview of suitable aquifers for ASR, identifying recommended target storage zones and summary of known hydrogeologic parameters for each agreed potential ASR system location. Page 48 of 72 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 7 of 11 Summary evaluation and recommendations for the use of seismic reflection data to determine aquifer depths and the thickness of target storage zones. Water quality analysis to determine pre-treatment requirements and results from preliminary geochemical modelling to identify any potential water quality compatibility issues during recharge and recovery. Recommended next steps. The technical memorandum will be issued as a draft for comment. Following circulation of the draft to all participants the Engineer proposes to conduct an in-person meeting with the City, BRA and other agreed stakeholders to present the findings and recommendations from the memorandum. During this meeting review comments will be received, and the Engineer and City will jointly agree on whether to proceed to the next phase of work. The technical memorandum will be finalized following the review meeting and after receiving one round of review and comments. PHASE 2 The proposed scope of work for Conceptual ASR Development (Phase 2) is described below: - Task 2 Conceptual ASR Development Task 2.1 – Develop ASR Scenarios The objective of Task 2.1 is to develop concept designs for locations identified during the kick-off workshop, or subsequently agreed upon during review of the Task 1.5 Technical Memorandum. Wellfield layouts and pipeline corridors will be used to generate planning level cost estimates so that the different ASR scenarios may be compared and ranked. The cost of ASR development is impacted by several key factors which include the local hydrogeology, costs of land, costs of pipelines and pumping and other infrastructure requirements. So, although there may be preferable hydrogeological locations for ASR as already outlined, infrastructure requirements can still significantly impact the cost. Specific tasks to be completed within this task are: Provide conceptual ASR wellfield layouts for land parcels identified for ASR development. In addition to reviewing existing major land use features that may limit placement of ASR wells, conceptual groundwater modelling will be completed to help determine the number of ASR wells and optimum well spacing required to achieve the recharge objectives defined during Phase I. Any groundwater users that intersect the proposed target storage zone in the vicinity of the proposed ASR sites will be identified and considered. Complete preliminary ASR well designs (well depths, screened intervals, casing diameters, pump capacities and injection control requirements) using hydrogeological data summarized during Phase I, suitable for completing planning level cost estimates for wells located at each site. Provide conceptual pipeline designs for both the on-site wellfield pipelines and the conveyance pipelines needed to convey water to and from the ASR wellfields, including conceptual designs for connection to existing GUS water utility infrastructure. Assess the potential need for additional pump stations to convey either the recharge water and or recovered water from the ASR wellfields identified. Determine the approximate size of the pump stations, the power requirements and availability of power that will impact planning level price estimates. Estimate the costs for water treatment to meet recharge and recovered water quality criteria. Page 49 of 72 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 8 of 11 Provide planning level cost estimates for each ASR scenario, including capital construction costs and operating costs on a net present cost basis. Task 2.2 – Ranking It is important that the development of ASR compares favorably to other water supply options and that the ASR site (s) identified for development are the most favorable in terms of risk and cost. A simple ranking methodology will be developed that considers the costs and risks of implementation. Costs developed during Task 2.1 will be used. Risk factors to be included are environmental impact, ease of obtaining permits, likely recharge and recovery volumes and rates, likely water quality of the recovered water, and ease of construction. The results from the initial ranking exercise will be presented for discussion with the City and then finalized. Task 2.3 –Site Selection and Conceptual ASR Design The objective of Task 2.3 is to agree to the preferred site for ASR development and finalize the conceptual design for the selected site. Included within the conceptual design will be recommended locations for drilling one or more test wells, which if agreed upon, would be implemented as part of Phase 4 Exploratory Well Drilling. Specific tasks to be completed within this task are: Finalize preferred site(s) for ASR development. Identify potential locations for test well drilling. If required, update the planning level cost estimate for ASR development at the preferred location. Provide an updated planning level cost estimate for test well drilling. 3. Owner's Responsibilities Owner shall have those responsibilities set forth in the Agreement subject to the following: 1. Owner shall have those responsibilities set forth in the Agreement subject to the following: Designate a person to act as GUS’s representative with respect to the services to be performed or furnished by the Professional. This representative will have authority to transmit instructions, receive information, interpret and define GUS’s policies and decisions with respect to Professional’s services. 2. Provide data/information pertinent to the study as requested. Any documents or information related to the Work/Services provided by GUS to the Professional, including, without limitation, engineering studies, maps, reports, filed data, notes, plans, diagrams, sketches, or maps (the “Information”) is and shall remain the property of GUS, and Professional shall have no ownership or other interest in same. The Professional shall deliver to GUS, if requested, a written itemized receipt for the Information, and shall be responsible for its safe keeping and shall return it to GUS, upon request, in as good condition as when received, normal wear and tear excepted. 4. Times for Rendering Services Page 50 of 72 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 9 of 11 Phase Completion Date Phase 1 Initial Assessment 120 days Phase 2 Conceptual ASR Development 90 days 5. Payments to Engineer A. Owner shall pay Engineer for services rendered as follows: Category of Services Compensation Method Lump Sum or Not to Exceed Amount of Compensation for Services Basic Services Phase 1 Phase2 TOTAL Lump Sum Lump Sum $79,640 $85,360 $165,000 B. The terms of payment are set forth in Article 4 of the Agreement unless modified in this Task Order. 6. Consultants: 7. Other Modifications to Agreement: None 8. Attachments: None 9. Documents Incorporated By Reference: The Agreement effective September 30, 2016. Page 51 of 72 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 10 of 11 Terms and Conditions: Execution of this Task Order by Owner and Engineer shall make it subject to the terms and conditions of the Agreement (as modified above), which Agreement is incorporated by this reference. Engineer is authorized to begin performance upon its receipt of a copy of this Task Order signed by Owner. The Effective Date of this Task Order is , 20 . OWNER: ENGINEER: By: By: Name: Dale Ross Name: Allen Woelke, P.E. Title: Mayor, City of Georgetown Title: Vice President Engineer License or Firm’s Certificate No. F-3043 State of: Texas Date: Date: ATTEST: ____________________________________ Robyn Densmore, City Secretary APPROVED AS TO FORM: _________________________________________ City Attorney Page 52 of 72 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 11 of 11 DESIGNATED REPRESENTATIVE FOR TASK ORDER: DESIGNATED REPRESENTATIVE FOR TASK ORDER: Name: Michael Hallmark Name: Allen Woelke Title: Project Manager Title: Vice President Address: 300-1 Industrial Ave. Georgetown, TX 78626 Address: 9430 Research Blvd Suite 1-200 Austin, TX 78759 E-Mail Address: Michael.Hallmark@georgetown.org E-Mail Address: woelkead@cdmsmith.com Phone: 512-930-3569 Phone: 512-346-1100 Fax: Fax: 512-345-1483 Page 53 of 72 1 INTERLOCAL AGREEMENT BETWEEN CITY OF GEORGETOWN AND BRAZOS RIVER AUTHORITY This Interlocal Agreement between City of Georgetown and Brazos River Authority (“Agreement”) is made and entered into pursuant to the provisions of the Interlocal Cooperation Act, Chapter 791, Texas Government Code, as of the date last executed below (“Effective Date”) by and between the Brazos River Authority (“BRA”), a river authority of the State of Texas, and City of Georgetown (“City”), a home-rule municipality situated in Williamson County, Texas (collectively, the “Parties” and separately as “Party”). RECITALS WHEREAS, City and BRA recognize the potential for Aquifer Storage and Recovery (ASR) to meet the water resource needs of the City; WHEREAS, ASR is a water resource strategy that has been included in the Region G State Water Plan for 2019; WHEREAS, City has hired an engineering firm to prepare an ASR Assessment that will evaluate the feasibility of ASR in the Hosston formation in eastern Williamson County; WHEREAS, the engineering firm shall assess the benefits, costs, and risks of developing and operating an ASR project for use by the City and others ; WHEREAS, BRA desires to participate in the ASR Assessment and is willing to fund the assessment up to a total amount not to exceed eighty-two thousand, five hundred dollars ($82,500). NOW, THEREFORE, based on the mutual promises contained herein, which constitute good and valuable consideration, the Parties agree as follows: Section I. Agreement 1.1 Aquifer Storage and Recovery Assessment. City shall be solely responsible for conducting the Aquifer Storage and Recovery Assessment (“Assessment”), which shall be performed through the services of any engineering firm retained by City. The scope of the Assessment has been determined by City and BRA and shall include the following: 1) Initial ASR assessment including ASR objectives, available data, hydrogeologic review, water quality assessment, and pretreatment requirements; 2) Conceptual ASR development including planning level costs, alternative costing, and concept selection . City will coordinate with BRA regarding any scope modifications or future phases and shall provide BRA a copy of the Assessment upon completion. 1.2 Funding. Within thirty (30) days of City’s completion of the Assessment, BRA shall Page 54 of 72 2 reimburse City an amount not to exceed eighty-two thousand, five hundred dollars ($82,500). 1.3 Liability. AS BETWEEN THE CITY AND BRA, THE CITY SHALL BE RESPONSIBLE FOR AND BEAR ANY AND ALL LIABILITY ASSOCIATED WITH CONDUCTING THE ASSESSMENT. 1.4 Term. This Agreement shall commence upon the Effective Date, and shall terminate August 31, 2020. This Agreement may only be extended upon a written amendment approved by both Parties. Any extensions shall be at the same terms and conditions, plus any approved changes. 1.5 Termination. This Agreement may be terminated by either party upon thirty (30) days’ written notice. Section II. Miscellaneous Provisions 2.1 Entire Agreement. The terms and provisions of this Agreement contain the entire Agreement between the Parties with respect to the matters addressed above. 2.2 Severability. The provisions of this Agreement are severable, and if for any reason any one or more of the provisions contained in this Agreement shall be deemed to be invalid, illegal, or unenforceable in any respect, the invalidity, illegality, or unenforceability shall not affect any other provisions of this Agreement and this Agreement shall remain in effect and be construed as if the invalid, illegal, or unenforceable provision had never been contained in the Agreement. 2.3 Amendments. No modification, addition, deletion, revision or other change to this Agreement shall be effective unless such change is reduced to writing and executed by both Parties. 2.4 Assignability: This Agreement shall bind the Parties and their legal successors, but shall otherwise not be assignable by the Parties without prior written consent of the other Party, which consent shall not be unreasonably withheld. All of the respective obligations of each of the Parties shall bind that Party and shall apply to and bind any successors or assigns of that Party. 2.5 Governing Law. This Agreement shall be governed by the Constitution and law of the State of Texas, except as to matters exclusively controlled by the Constitution and Statutes of the United States of America. 2.6 Venue. Venue for any action arising hereunder shall be in Williamson County, Texas. 2.7 Third Party Beneficiaries. Except as expressly provided herein, nothing in this Agreement, express or implied, is intended to confer upon any person, other than the Parties, any rights, benefits, or remedies under or by reason of this Agreement. Page 55 of 72 3 2.8 Relationship of Parties. Neither the execution nor the delivery of this Agreement shall create or constitute a partnership, joint venture, or any other form of business organization or arrangement between the Parties, except for the contractual arrangements specifically set forth in this Agreement. Except as is expressly agreed to in writing in this Agreement, no Party (or any of its agents, officers or employees) has any power to assume or create any obligation on behalf of the other Party. 2.9 Notices. All notices, communications, invoices, bills and reports (unless otherwise provided by the terms of this Agreement) required under the Agreement shall be personally delivered or mailed to the respective Parties by certified mail, return receipt requested at the addresses shown below, unless and until either Party is otherwise notified in writing by the other Party of a change in address. Mailed notices shall be deemed communicated as of five (5) days after mailing regular mail. If intended for BRA, to: If intended for City, to: 4600 Cobbs Drive P.O. Box 409 Waco, Texas 76710 ATTN: Utility Director Georgetown, TX 78627 2.10 Interpretation and Reliance. No presumption will apply in favor of either Party in the interpretation of this Agreement or in the resolution of any ambiguity of any provisions thereof. 2.11 Multiple Counterparts. This Agreement may be executed in multiple counterparts, each of which shall constitute an original. [Signatures on the following page] Page 56 of 72 4 IN WITNESS WHEREOF, the Parties have caused this Agreement to be duly executed, intending to be bound thereby. BRAZOS RIVER AUTHORITY CITY OF GEORGETOWN By: DAVID COLLINSWORTH By: Dale Ross Title: GENERAL MANAGER/CEO Title: Mayor Date: Date: Attest: By: __________________________ Robyn Densmore Title: City Secretary Approved as to Form: By: ______________________________ Charlie McNabb Title: City Attorney Page 57 of 72 City of Georgetown, Texas Utility System Advisory Board November 8, 2019 S UB J E C T: C onsideration and pos s ible rec ommendation to approve Task O rder C DM-20-001-TO with C DM S mith, Inc. for Americ an Water Infrastruc ture Act R isk and R esilience Evaluation in the amount of $150,000.00. - G lenn W. Dishong, Water Utilities Director IT E M S UMMARY: T he America's Water Infrastruc ture Act of 2018 (AW I A) was s inged into law on O c tober 23, 2018. T he guidanc e for conduc t of the evaluation is now available and the C ity mus t complete a ris k as s es s ment and evaluate the water utility's resilience to hazards inc luding as s es s ment of capital and operational needs by Marc h 31, 2020. T his Tas k O rder acc omplis hes the necessary risk and resilience evaluation as well as c ompletion of the EPA certification process of the Emergency R espons e P lan by S eptember 30, 2020. S TAF F R E C O MME N D AT IO N: S taff recommends approval of the Tas k O rder in the amount of $150,000. F IN AN C IAL IMPAC T: C os t of the Task O rder to be funded from the Water Adminis tration Budget - Water F und. 660-5-0527-51-0330. S UB MIT T E D B Y: G lenn W Dishong AT TAC H ME N T S: Description Type CDM Task Order - AWIA Exhibit Page 58 of 72 Page 59 of 72 Page 60 of 72 Page 61 of 72 Page 62 of 72 Page 63 of 72 Page 64 of 72 Page 65 of 72 Page 66 of 72 Page 67 of 72 Page 68 of 72 Page 69 of 72 Page 70 of 72 Page 71 of 72 Page 72 of 72