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HomeMy WebLinkAboutAgenda_GUS_12.10.2015Notice of Meeting for the Georgetown Utility System Advisory Board of the City of Georgetown December 10, 2015 at 2:00 PM at Georgetown Municipal Complex, 300-1 Industrial Avenue, Georgetown TX The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A Call to Order The Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, General Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. B Introduction of Visitors Employee Recognition -- none submitted at time of posting C Discussion regarding the Project Progress Report, timelines including projects and Council Actions. – Michael Hallmark, Project Manager D Industry Updates Legislative Regular Agenda E Review and possible action to approve the minutes from the regular GUS Board meeting held on November 13, 2015. - Sheila K. Mitchell, GUS Board Liaison F Consideration and possible recommendation to approve Task Order CDM-16-003 with CDM Smith, Inc. of Austin, Texas, for professional services related to the Daniels Mountain GST/EST (Ground Storage Tank/Elevated Storage Tank) in the amount of $253,090.00 – Wesley Wright, P.E., Systems Engineering Director/Michael Hallmark, CIP Manager. Adjournment Page 1 of 28 CERTIFICATE OF POSTING I, Shelley Nowling, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the ______ day of __________________, 2015, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. ____________________________________ Shelley Nowling, City Secretary Page 2 of 28 City of Georgetown, Texas Utility System Advisory Board December 10, 2015 SUBJECT: Call to Order The Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, General Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. ITEM SUMMARY: FINANCIAL IMPACT: N/A SUBMITTED BY: Page 3 of 28 City of Georgetown, Texas Utility System Advisory Board December 10, 2015 SUBJECT: Discussion regarding the Project Progress Report, timelines including projects and Council Actions. – Michael Hallmark, Project Manager ITEM SUMMARY: GUS Projects: 2nd St. Street and Waterline Replacement Berry Creek Wastewater Interceptor County Road 255 Waterline Improvements EARZ 2014-15 Public Training Facility Offsite Wastewater Rabbit Hill Elevated Water Storage Tank (EST) Sequoia Spur Elevated Storage Tank (EST) Shell Road Waterline Improvements Snead Drive Streets and Wastewater Improvements Westinghouse Regional Lift Station (LS) Council Actions FINANCIAL IMPACT: N/A SUBMITTED BY: Michael Hallmark ATTACHMENTS: Description Type Dec Project Reports Backup Material Council Actions Backup Material Page 4 of 28 Page 5 of 28 Page 6 of 28 Page 7 of 28 Page 8 of 28 Page 9 of 28 Page 10 of 28 Page 11 of 28 Page 12 of 28 Page 13 of 28 Page 14 of 28 GUS BOARD ITEMS FORWARDED TO COUNCIL November 24, 2015 I Forwarded from the Georgetown Utility Systems Advisory Board (GUS): Consideration and possible action to approve Task Order CDM-16-001 with CDM Smith, Inc. of Austin, Texas, for professional services related to the Domel Pump Station Improvements in the amount of $322,814.00 -- Wesley Wright, P.E., Systems Engineering Director and Michael Hallmark, CIP Manager Q Forwarded from the Georgetown Utility Advisory Board (GUS): Consideration and possible action to begin contract negotiations for the purchase and installation of a Customer Information Software (CIS) system with Itineris NA, Inc. and if necessary, authorization to begin negotiations with Cayenta, a division of Harris -- Leticia Zavala, Customer Care Director and Mike Babin, Deputy General Manager of Utilities V Sec. 551.086 Competitive Matters and Sec. 551.071 Consultation with Attorney - Forwarded from the Georgetown Utility Advisory Board (GUS): - Discussion of Interconnection Agreement with ESS Rabbit Hill Project, LLC - Forwarded from the Georgetown Utility Advisory Board (GUS) - Discussion of Site Lease Agreement with ESS Rabbit Hill Project LLC ALL ITEMS PASSED Page 15 of 28 City of Georgetown, Texas Utility System Advisory Board December 10, 2015 SUBJECT: Review and possible action to approve the minutes from the regular GUS Board meeting held on November 13, 2015. - Sheila K. Mitchell, GUS Board Liaison ITEM SUMMARY: Board to review, revise and/or approve the minutes from the regular meeting held on November 13, 2015. FINANCIAL IMPACT: N/A SUBMITTED BY: Sheila K. Mitchell/GUS Board Liaison ATTACHMENTS: Description Type GUS Board Nov 13 2015 DRAFT Minutes Backup Material Page 16 of 28 Minutes of the Meeting of the Georgetown Utility Systems Advisory Board and the Governing Body of the City of Georgetown, Texas November 13, 2015 at 2:00 PM at Georgetown Municipal Complex, 300-1 Industrial Avenue, Georgetown, TX The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participation at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City at least four (4) days prior to the scheduled meeting date, at (512)930-3652 or City Hall at 113 East 8th Street for additional information: TTY users route through Relay Texas at 711. Board Members Present: Bill Stump – Chair, Robert Kostka, Steve Fought, Joyce Mapes Board Members Absent: Ed Pastor – Vice Chair, Mike Cunningham – Secretary, John Hesser Staff Members Present: Jim Briggs, Mike Babin, Glenn Dishong (joined at 2:03), Wes Wright, Michael Hallmark, Chris Foster, Leticia Zavala, Chris Bryce, Cindy Pospisil, Trina Bickford, Skye Masson, David Morgan, Sheila Mitchell Others Present: Stacey Aukamp/Westin Engineering, Mike Peters/IT Consultant, Darrell Hayslip/Narrow Gate Energy Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A. Call to Order -- Called to order by Chair at 2:02PM. The Board may, at any time, recess the Regular Session to convene an Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, General Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. B. Introduction of Visitors -- City Manager, David Morgan – Fought introduced City Manager and gave details on hiring process and some background. Morgan addressed the board, spoke on Georgetown and thanked board members for their service. Stump welcomed Morgan and stated Georgetown Utility is the best in Texas. -- Employee Recognition – none submitted at time of posting. None at meeting. C. Discussion regarding the Project Progress Report, timelines including projects and Council Actions. – Michael Hallmark, Project Manager Hallmark noted reports are in packets. Gave an update on customers regarding 2nd Street project. Weather has slowed work down. No further questions. D. Industry Updates Briggs gave legislative update on possible items to be covered in next legislative session, per charges given by Lt. Governor and Speaker of House. He gave update on consolidation/CCN regarding Judges ruling, PUC actions, etc. PUC rules are being evaluated for case clarification. Judge ruled on all points in our favor. Should have more details by December 17th and near wrapping up lawsuit. NOTE: Due to the presence of a minimum four member quorum and one member needing to depart early for a medical appointment, Chair chose to move forward to Item H to allow for voting on those items while quorum present. Returned to Item E as next item. MOVED TO ITEM H AS NEXT ITEM OF BUSINESS; RETURNED TO ITEM E AFTER Page 17 of 28 Legislative Regular Agenda The Board will individually consider and possibly take action on any or all of the following items: E. Review and possible action to approve the minutes from the Regular GUS Board meeting held on October 9, 2015. – Sheila K. Mitchell, GUS Board Liaison Motion by Kostka second by Mapes to approve the minutes as presented, with typo corrections submitted by Kostka to Mitchell at today’s meeting. Mitchell will correct typos. No content affected. Approved unanimously 4-3 (Pastor, Cunningham, Hesser absent) F. Consideration and possible action to hold a Special GUS Board meeting on Monday, November 30, 2015. – Wesley Wright, P.E., System Engineering Director Wright asked for consideration of special board meeting for bid award on an elevated storage tank. Bids open on November 19th. Staff wants to submit to Council for the December meeting. Following discussion of schedules for members present, board recommended to meet on Tuesday, December 1, 2015 and 2:00PM. Remainder of board will be notified. Motion by Fought second by Kostka to approve special GUS Board meeting at 2:00PM on Tuesday, December 1, 2015. Approved unanimously 4-3 (Pastor, Cunningham, Hesser absent) G. Consideration and possible recommendation to approve Task Order CDM 16 -001 with CDM Smith, Inc. of Austin, Texas, for professional services related to the Domel Pump Station Improvements in the amount of $322,814.00. -- Wesley Wright, P.E., System Engineering Director/Michael Hallmark, CIP Manager Wright provided information on item, providing facility location and noting it is a Chisholm asset. Facility will be repurposed and service Sun City pressure plain, which will be a better use of the asset. This is a design build contract. Motion by Kostka, second by Fought to approve Task Order CDM-16-001. Approved unanimously 4-3 (Pastor, Cunningham, Hesser absent) CONTINUED TO ITEMS I AND J H. Discussion and possible recommendation to begin contract negotiations for the purchase and installation of a Customer Information Software (CIS) system with Itineris NA, Inc. – Leticia Zavala, Customer Care Director/Mike Babin, Deputy General Manager, Utilities (considered as first item on agenda; returned to item E as next item) Zavala gave presentation on CIS contract negotiations and selection team and process. Covered highlights of top two vendors, Itineris and Cayenta, outlined in Executive Summary included in packet. Goal is to have a contract and full cost estimate to GUS for consideration in January/February and then forward to Council. Mapes commented she attended presentation by Itineris and they were very professional and have an outstanding product. Fought is in full support of process and selection. Stump spoke about Itineris not having an operating system in the US yet; some concerns. However, usually most recent software is the best. Consultant Aukamp, spoke about benefits of product (Microsoft-based product), their international customer base, etc. Stated this is a tier one product at a tier two price. It will be better integration since newest architecture and infrastructure. Babin commented on Aukamp’s statements about software program. No further discussion, Motion by Fought second by Kostka to begin contract negotiations for the purchase and installation of a Customer Information Software (CIS) system with Itineris NA, Inc. and if necessary, authorization to begin negotiations with Cayenta, a division of Harris. – Leticia Zavala, Customer Care Director Approved unanimously 4-3 (Pastor, Cunningham, Hesser absent) MOVED TO ITEM E AS NEXT ITEM CONTINUING IN ORDER ON FOLLOWING ITEMS. Motion by Kostka second by Mapes to enter into Executive Session. Approved unanimously 4-3 (Pastor, Cunningham, Hesser absent) Staff and guests departed; other than Board, Foster, Wright, Zavala, Briggs, Babin, Dishong, Masson and Mitchell I. Executive Session: Called to order and approximately 2:37PM Page 18 of 28 In compliance with the Open Meetings Act, Chap ter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session. Sec. 551.086 Competitive Matters and Sec. 551.071 Consultation with Attorney --Discussion and possible recommendation to approve an Interconnection Agreement with ESS Rabbit Hill Project, LLC. – Chris Foster, MPA, CGFO, Manager of Resource Planning and Integration --Discussion and possible recommendation to approve a Site Lease Agreement with ESS Rabbit Hill Project, LLC. – Chris Foster, MPA, CGFO, Manager of Resource Planning and Integration Motion by Kostka second by Fought to return to Regular Session. Approved unanimously 4-3 (Pastor, Cunningham, Hesser absent) J. Action from Executive Session: --Interconnection Agreement Motion by Mapes second by Kostka to approve an Interconnection Agreement with ESS Rabbit Hill Project, LLC. Approved unanimously 4-3 (Pastor, Cunningham, Hesser absent) --Site Lease Agreement Motion by Mapes second by Kostka to approve Site Lease Agreement with ESS Rabbit Hill Project, LLC. Approved unanimously 4-3 (Pastor, Cunningham, Hesser absent) Adjournment Fought departed meeting at 2:50PM; no quorum present. Adjourned at 2:50PM __________________________ _____________________________ Bill Stump – Board Chair Mike Cunningham – Secretary _________________________________ Sheila K. Mitchell, GUS Board Liaison Page 19 of 28 City of Georgetown, Texas Utility System Advisory Board December 10, 2015 SUBJECT: Consideration and possible recommendation to approve Task Order CDM-16-003 with CDM Smith, Inc. of Austin, Texas, for professional services related to the Daniels Mountain GST/EST (Ground Storage Tank/Elevated Storage Tank) in the amount of $253,090.00 – Wesley Wright, P.E., Systems Engineering Director/Michael Hallmark, CIP Manager. ITEM SUMMARY: This Task Order is Professional Engineering Services for the Design of a Prestressed Concrete Potable Water Storage Tank on Daniels Mountain adjacent to two existing potable water storage tanks. This site is in the City’s Western District, formerly Chisholm Trail SUD facilities. The project also includes site work, connecting piping, electrical and SCADA communications improvements. Staff is proposing to construct a 3-4 million gallon ground storage tank at our existing site. Peak demands on the system during summer months stress the existing system and maintaining tank levels has proven problematic. These peak demands are primarily the result of irrigation demands far in excess of what is typically anticipated. Additional storage on the Daniels Mountain site will provide extremely cost-effective redundancy, offers significant long-term operations flexibility, and will allow us to continue to meet summer peak demands going forward. STAFF RECOMMENDATIONS: Staff recommends executing Task Order CDM-16-003 for professional services relating to the Daniels GST/EST with CDM Smith, Inc. of Austin, Texas, in the amount of $253,090.00. FINANCIAL IMPACT: Funds for this expenditure are budgeted in the Water CIP. See attached CIP Budgetary & Financial Analysis Sheet. SUBMITTED BY: Wesley Wright, P.E., Systems Engineering Director/Michael Hallmark, CIP Manager. ATTACHMENTS: Description Type B&F worksheet Backup Material Task Order Backup Material Page 20 of 28 DATE: PROJECT NAME:2CK 11/25/2015 Daniels Mountain GST/EST Division/Department:GUS / Water Director Approval Prepared By:Michael Hallmark Finance Approval La'Ke 12/01/15 TOTAL ANNUAL BUDGET 3,000,000.00 (Current year only) Actual Cost Agenda Total Spent Encumbrance Item & Encumbered % Annual (A) before agenda item (B)(A + B)Budget Consulting 253,090.00 253,090.00 8% Right of Way 0.00 0% Construction 0.00 0% Other Costs 0.00 0% Total Current Year Costs 0.00 253,090.00 Approved GENERAL LEDGER ACCOUNT NUMBER CY Budget 660-9-0580-90-164 3,000,000.00 Total Budget 3,000,000.00 TOTAL PROJECT BUDGET 3,000,000.00 (includes all previous yrs) Prior Years Current Year Total Project % Total Spent/Encumbered Costs Costs Budget Consulting 253,090.00 253,090.00 8% Right of Way 0.00 0.00 0% Construction 0.00 0.00 0% Other Costs 0.00 0.00 0% Total Project Costs 0.00 253,090.00 253,090.00 Comments: Task Order CDM-16-003 CIP- Budgetary and Financial Analysis Worksheet Page 21 of 28 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 1 of 7 Task Order In accordance with paragraph 1.01 of the Master Services Agreement between Owner and CDM Smith, Inc. (“Engineer”) for Professional Services – Task Order Edition, dated September 30, 2011, ("Agreement"), Owner and Engineer agree as follows: 1. Specific Project Data A. Title: Daniels Mountain GST/EST B. Description: Design of a Prestressed Concrete Potable Water Storage Tank on Daniels Mountain adjacent to two existing potable water storage tanks. This site is in the City’s Western District, formerly Chisholm Trail SUD facilities. The project also includes site work, connecting piping, electrical and SCADA communications improvements. C. City of Georgetown Project Number: __2CK________________________________ D. City of Georgetown General Ledger Account No.: 660-9-0580-90-164 E. City of Georgetown Purchase Order No.: 3600761 F. Master Services Agreement, Contract Number: 2011-713-MSA____________ 2. Services of Engineer A. Preliminary Engineering Phase. This phase involves determination of project scope, economic and technical evaluation of feasible alternatives, and development of conceptual design and preliminary design. Services during this phase include: 1) Reviewing available data and consulting with the Owner to clarify and define the Owner's requirements for the project. 2) Advising the Owner as to the necessity of providing or obtaining from others additional data or services. These additional services may include photogrammetry, reconnaissance surveys, property surveys, topographic surveys, geotechnical investigations and consultations, compilation of hydrological data, traffic studies, materials engineering, assembly of zoning, deed, and other restrictive land use information, and environmental assessments and impact statements. The project budget includes the following special services: a) Threatened and Endanagered Species Habitat Assessment, and Archaeological Survey b) Topographic survey, Task Order No. CDM-16-003, consisting of __7_ pages. Page 22 of 28 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 2 of 7 c) Property Survey and Field Notes and Sketch for Property acquisition, and d) Geotechnical field investigation and laboratory analysis. 3) Identifying and analyzing requirements of governmental authorities having jurisdiction to approve the design of the project, and participating in consultations with such authorities. a) The project includes coordinating with TCEQ and submitting the preliminary engineering report and required construction documents (plans and specifications) to the TCEQ Plan Review Division for review and approval. 4) Providing analyses of the Owner's needs, planning surveys, and comparative evaluations of prospective sites and solutions. 5) Consulting with the Owner, reviewing preliminary reports, clarifying and defining the project requirements, reviewing available data, and discussing general scheduling. Conferences may also be required with approving and regulatory governmental agencies and affected utilities. 6) Advising the Owner as to whether additional data or services are required, and assisting the Owner in obtaining such data and services. 7) Preparing conceptual design documents consisting of final design criteria, preliminary drawings, outline of specifications, and written descriptions of the project. A maximum of five copies will be provided to the Owner for review. 8) Preparing revised opinions of probable total project costs based on the conceptual design. 9) Preparing preliminary design documents, including preliminary engineering report, if necessary, drawings and specifications. B. Design Phase. The basic services for the final design phase includes: 1) Preparing construction drawings and specifications showing the character and extent of the project. 2) Preparing and furnishing to the Owner a revised opinion of probable total project costs based on the final drawings. 3) Furnishing the necessary engineering data required to apply for regulatory permits from local, state, or federal authorities. This is distinguished from and does not include detailed applications and supporting documents for government grant-in-aid or planning grants that would be furnished as additional services. 4) Preparing basic documents related to construction contracts for review and approval by the Owner (and the Owner's legal and other advisors). These may include contract agreement forms, general conditions and supplementary conditions, invitations to bid, instructions to bidders, insurance and bonding requirements, and preparation of other contract-related documents. 5) Furnishing to the Owner a maximum of five copies of drawings, specifications, and other contract documents. C. Bidding Phase. Services under this phase include: Page 23 of 28 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 3 of 7 1) Assisting the Owner in obtaining bids for the prime construction contract, attending pre-bid conferences, and preparing and issuing bidding documents. 2) Issuing addenda as appropriate to interpret, clarify, or expand the bidding documents. 3) Assisting the Owner in determining the qualifications and acceptability of prospective constructors, subcontractors, and suppliers. 4) When substitution prior to the award of contracts is allowed by the bidding documents, consultation with and advising the Owner as to the acceptability of alternate materials and equipment proposed by the prospective constructors. 5). Providing assistance to the Owner in evaluating bids or proposals and in assembling and awarding contracts for construction, materials, equipment, and services. D. Construction Phase. Services under this phase involve consulting with and advising the Owner during construction and are limited to those services associated with performing as the Owner's representative. Such services comprise: 1) Preparing for and conducting a preconstruction conference and issuing a Notice to Proceed on behalf of the Owner. 2) Reviewing shop and erection drawings submitted by the constructors for compliance with design concepts. 3) Reviewing laboratory, shop, and mill test reports on materials and equipment. 4) Visiting the project site monthly as construction proceeds to observe and report on the progress and the quality of the executed work and as required by the progress of the work, not to exceed a total of ten (10) visits. 5) Issuing necessary interpretations and clarifications of contract documents, preparing change orders requiring special inspections and testing of the work, and making recommendations as to the acceptability of the work. 6) Preparing sketches required to resolve problems due to actual field conditions encountered. 7) Determining amounts of progress payments due, based on degree of completion of the work, and recommending issuance of such payments by the Owner. 8) Preparing record drawings from information submitted by the Contractor. 9) Making a final inspection and reporting on completion of the project, including recommendations concerning final payments to constructors and release of retained percentage 3. Owner's Responsibilities Owner shall have those responsibilities set forth in the Agreement subject to the following: A. Designate a person to act as Owner’s representative with respect to the services to be performed or furnished by the Engineer. This representative will have authority to transmit instructions, receive information, interpret and define Owner’s policies and decisions with respect to Engineer’s services. Page 24 of 28 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 4 of 7 B) Provide all criteria and full information as to Owner’s requirements for the project, including objectives and constraints, space, capacity and performance requirements, flexibility and expandability, and furnish copies of all design and construction standards which Owner will require to be included in the Project Drawings and Specifications. C) Assist Engineer by placing all available information pertinent to the Project, including previous reports and any other data relative to the design or construction of the Project at the Engineer’s disposal. D) Furnish to Engineer, as requested for performance of basic services or as required by the Contract Documents, the following: 1) Data prepared by or services of others, including without limitation explorations and tests of subsurface conditions at or contiguous to the site, drawings of physical conditions in or relating to existing surface of subsurface structures at or contiguous to the site; 2) The services of an independent testing laboratory to perform all inspections, test and approvals of samples, materials and equipment; 3) Environmental assessments, audits, investigations and impact statements, and other relevant environmental or cultural studies as to the Project, the site and adjacent areas; 4) Arrange for access to and make all provisions for Engineer to enter upon public and private property as required for Engineer to perform services under this Task Order; 5) Examine all alternate solutions, studies, reports, sketches, proposals and other documents presented by Engineer; 6) Provide such accounting, bond and financial advisory, independent cost estimating and insurance counseling services and such legal services as Owner may require or Engineer may reasonably request with regard to legal issues pertaining to the Project; 7) Provide labor and safety equipment to open electrical/instrumentation cabinets, open and protect manholes and/or to operate valves and hydrants as required by the Engineer; and 8) Give prompt notice to Engineer whenever Owner observes or otherwise becomes aware of any development that affects the scope or time of performance or furnishing of Engineer’s services, or any defect or nonconformance in Engineer’s services in the work of any Contractor. 4. Times for Rendering Services Phase Completion Date Preliminary Engineering Phase December 23, 2015 Design Phase December 23, 2005 Bidding Phase January 31, 2016 Construction Phase August 31, 2016 Page 25 of 28 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 5 of 7 5. Payments to Engineer A. Owner shall pay Engineer for services rendered as follows: Category of Services Compensation Method Lump Sum or Not to Exceed Amount of Compensation for Services Basic Services Preliminary Engineering Phase Final Design Phase Bidding Phase Construction Phase Total Basic Services Topo Survey Property Survey Geotechnical Engineering Environmental & Archaeological Assessment Total Special Services Additional Services Total Task Order Amount Lump Sum Lump Sum Lump Sum Lump Sum Lump Sum Lump Sum Lump Sum Lump Sum Standard Hourly Rates $45,460 $68,190 $21,980 $98,160 $233,790 $5,400 $4,400 $6,000 $3,500 $19,300 $253,090 B. The terms of payment are set forth in Article 4 of the Agreement unless modified in this Task Order. 6. Consultants: Inland Geodetics (Surveying) Kohutek Engineering & Testing Inc. (Geotechnical) aci Consulting (Environmental & Archaeological) 7. Other Modifications to Agreement: None. 8. Attachments: Page 26 of 28 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 6 of 7 None 9. Documents Incorporated By Reference: The Agreement effective September 30, 2011. Terms and Conditions: Execution of this Task Order by Owner and Engineer shall make it subject to the terms and conditions of the Agreement (as modified above), which Agreement is incorporated by this reference. Engineer is authorized to begin performance upon its receipt of a copy of this Task Order signed by Owner. The Effective Date of this Task Order is _ , 2016. OWNER: ENGINEER: By: By: Name: Dale Ross Name: Allen D. Woelke, P.E. Title: Mayor, City of Georgetown Title: Vice President Engineer License or Firm’s Certificate No. F-3043 State of: Texas Date: Date: ATTEST: ____________________________________ Shelley Nowling, City Secretary APPROVED AS TO FORM ONLY BY CITY ATTORNEY AND BY CITY COUNCIL MARCH 8, 2011, AGENDA ITEM “P” APPROVED AS TO FORM VERIFIED: ________________________________________ Vickie Graff, CPPO, CTPM Contract Coordinator STATE OF TEXAS } CORPORATE COUNTY OF TRAVIS } ACKNOWLEDGEMENT On this _____day of ________________, 2015, Allen D. Woelke personally appeared before Page 27 of 28 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 7 of 7 me and proved to me through satisfactory evidence of identification to be the person who signed this document in my presence. [SEAL] ________________________________________ Notary Public My Commission Expires:____________________ DESIGNATED REPRESENTATIVE FOR TASK ORDER: DESIGNATED REPRESENTATIVE FOR TASK ORDER: Name: Michael Hallmark Name: Allen Woelke, P.E. Title: CIP Manager Title: Vice President Address: 300-1 Industrial Ave. Georgetown, TX 78626 Address: 12357-A Riata Trace Parkway Suite 210 Austin, TX 78759 E-Mail Address: michael.hallmark@georgetown.org E-Mail Address: woelkead@cdmsmith.com Phone: 512-930-3569 Phone: 512-346-1100 Fax: 512-930-3558 Fax: 512-345-1483 Page 28 of 28