HomeMy WebLinkAboutAgenda_GUS_12.12.2013Notice of Meeting for the
Georgetown Utility System Advisory Board and the Governing Body
of the City of Georgetown
December 12, 2013 at 2:00 PM
at Georgetown Municipal Complex, 300-1 Industrial Avenue, Georgetown, Texas
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you
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assistance, adaptations, or accommodations will be provided upon request. Please contact the City at least four
(4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for
additional information; TTY users route through Relay Texas at 711.
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A Call to Order
The Board may, at any time, recess the Regular Session to convene in Executive Session at
the request of the Chair, a Board Member, the City Manager, Assistant City Manager, General
Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the
Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the
Regular Session that follows.
B Introduction of Visitors
C Discussion regarding the Project Progress Report, timelines including projects and Council
Actions. – Michael Hallmark, Project Manager
D Industry Updates
E Presentation and discussion regarding Brazos River Authority's (BRAs) strategic water supply
planning, resource management and regionalization services.
Legislative Regular Agenda
F Review and possible action to approve the minutes from the regular GUS Board meeting held
on November 8, 2013. - Sheila K. Mitchell, GUS Board Liaison
G Consideration and possible recommendation to approve Task Order KPA-14-001 with Kasberg,
Patrick & Associates, LP of Georgetown, Texas, for professional services related to Edwards
Aquifer Recharge Zone Rehabilitation 2013-2014 in the amount of $155,640.00.- Wesley
Wright, P.E., Systems Engineering Director and Michael Hallmark Project Manager.
Adjournment
CERTIFICATE OF POSTING
I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times,
on the ______ day of __________________, 2013, at __________, and remained so posted for at least 72
continuous hours preceding the scheduled time of said meeting.
____________________________________
Jessica Brettle, City Secretary
City of Georgetown, Texas
SUBJECT:
Call to Order
The Board may, at any time, recess the Regular Session to convene in Executive Session at the request of
the Chair, a Board Member, the City Manager, Assistant City Manager, General Manager of Utilities,
City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas
Government Code Chapter 551, and are subject to action in the Regular Session that follows.
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
City of Georgetown, Texas
SUBJECT:
Introduction of Visitors
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
City of Georgetown, Texas
SUBJECT:
Discussion regarding the Project Progress Report, timelines including projects and Council Actions. –
Michael Hallmark, Project Manager
ITEM SUMMARY:
GUS Projects:
EARZ Phase 1 year 12-13
James Street EST
North Georgetown Addition
Park Lift Station and Miscellaneous Lift Station Improvements
Public Training Facility WW
Sun City Lift Station Expansion
Tin Barn Alley/17th & Austin Avenue Waterline Improvements
Council Actions
FINANCIAL IMPACT:
SUBMITTED BY:
Michael Hallmark
ATTACHMENTS:
Description Type
GUS Project Updates Backup Material
Council Rpt Nov mtg for Dec GUS Backup Material
GUS BOARD ITEMS FORWARDED TO COUNCIL
November 26, 2013
G Forwarded from Georgetown Utility Systems Advisory Board (GUS):
Consideration and possible action to execute a task order with Water Resource
Management (WRM) for the review, assignment, and transfer of existing CTSUD
contracts and easements needed for the consolidation of the CTSUD and GUS
utility systems in the amount of $56,800.00 -- Glenn W. Dishong, Utility Director
ITEM PASSED
City of Georgetown, Texas
SUBJECT:
Industry Updates
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
City of Georgetown, Texas
SUBJECT:
Presentation and discussion regarding Brazos River Authority's (BRAs) strategic water supply planning,
resource management and regionalization services.
ITEM SUMMARY:
BRA staff will make a presentation regarding the agency's strategic water supply planning, resource
management and regionalization services.
FINANCIAL IMPACT:
None
SUBMITTED BY:
Glenn Dishong, Utility Director
City of Georgetown, Texas
SUBJECT:
Review and possible action to approve the minutes from the regular GUS Board meeting held on
November 8, 2013. - Sheila K. Mitchell, GUS Board Liaison
ITEM SUMMARY:
Board to review, revise and/or approve the minutes from the regular meeting held on November 8, 2013.
FINANCIAL IMPACT:
SUBMITTED BY:
Sheila K. Mitchell/GUS Board Liaison
ATTACHMENTS:
Description Type
Nov 08 2013 draft mins Backup Material
Minutes of the Meeting of the
Georgetown Utility System Advisory Board and the Governing Body
of the City of Georgetown, Texas
Friday, November 8, 2013 at 2:00PM
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Friday ,
November 8, 2013.
Board Members Present: Robert Young - Chair, Arthur Yaeger, Jr. - Vice Chair, Robert Kostka -
Secretary, Patty Eason, Brian Lindsey, Bill Stump, Patty Eason
Board Members Absent: John Hesser
Staff Present: Jim Briggs, Glenn Dishong, David Munk, Wesley Wright, Michael Hallmark, Sheila
Mitchell
Others Present: Jim Clarno
Minutes
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code Chapter 551.
Called to Order at by Chair at 2:00PM
A. Call to Order
The Board may, at any time, recess the Regular Session to convene in Executive Session at the request
of the Chair, a Board Member, the City Manager, Assistant City Manager, General Manager of Utilities,
City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas
Government Code Chapter 551, and are subject to action in the Regular Session that follows.
B. Introduction of Visitors – Jim Clarno, Sun City (member of property and grounds committee)
C. Discussion regarding the Project Progress Report, timelines including projects and Council
Actions – Michael Hallmark, Project Manager
Discussion: Kostka asked and Hallmark provided update on Tin Barn Alley noting
additional work added to project with plan to advertise in December and open bids in
January. All Council items passed.
D. Industry Updates
Discussion: Briggs noted article in newspaper regarding the formation of the Lone Star
Regional Water Authority. He inquired into benefits of being a paid member of the entity
for a fee of $12,500.00, noting further information would be needed to justify membership.
Briggs stated he has asked Brazos River Authority (BRA) to present a workshop, in
December, to GUS Board of their responsibilities and services. Yaeger asked and Briggs
stated most other water providers are curious about the Lone Star Regional Water
Authority. Kostka asked who is the driving force behind this and Briggs noted it was
originally formed in Jarrell by the Water Supply provider to get water to Jarrell; approved
by legislature. Jarrell Water Supply didn’t have enough debt capacity to go out and
purchase water. Kostka asked and Briggs further explained it was originally called the
Corn Hill Regional Water Authority and later changed the name to the Lone Star Regional
Water Authority. Young asked and Briggs noted he believes the entities involved are
currently Jarrell-Schwertner Water Supply Corporation, some individuals and Williamson
County. Further discussion continued regarding groundwater districts, Brazos River
Authority presentation at the December 12th GUS Board meeting, etc.
Legislative Regular Agenda
E. Review and possible action to approve the minutes from the regular GUS Board meeting held
on October 11, 2013. -- Sheila Mitchell
Discussion: None. Motion by Kostka, seconded by Lindsay to approve the minutes from
the regular GUS Board meeting held on October 11, 2013. Approved: 6-0-1 (Hesser absent)
F. Consideration and possible recommendation to execute a task order with Water Resources
Management (WRM) for the review, assignment, and transfer of existing CTSUD contracts and
easements needed for the consolidation of the CTSUD and GUS utility systems in the amount of
$56,800.00. – Glenn Dishong, Utility Director
Discussion: Dishong explained scope of task order; required to be done prior to close of
transaction with CTSUD. WRM was the consultant who participated in the initial
evaluation for the consolidation and the follow-up review. Approximately 50-75 contracts
and approximately 1000 easements. Young asked and Dishong responded regarding the
dollar amount of the task order. Briggs stated this work was forecasted in the complete
evaluation for the consolidation. Young asked and Briggs stated we began management of
CTSUD last Friday; staff has been rotating time out at CTSUD offices to evaluate and
gauge where improvements can be made. Kostka asked and Briggs elaborated regarding
the CTSUD office site status and how it will be used after the consolidation is complete.
Motion by Yaeger, seconded by Kostka to execute a task order with Water Resources
Management (WRM) for the review, assignment, and transfer of existing CTSUD contracts
and easements needed for the consolidation of the CTSUD and GUS utility systems in the
amount of $56,800.00.. Approved 6-0-1 (Hesser absent)
Adjournment
Motion by Kostka, seconded by Lindsay to adjourn. Approved 6-0-1 (Hesser absent). Adjourned at
2:33PM.
Adjournment
The meeting was adjourned at 2:33PM.
Approved : Attest:
_______________________ ________________________
Robert Young - Board Chair Robert Kostka - Secretary
City of Georgetown, Texas
SUBJECT:
Consideration and possible recommendation to approve Task Order KPA-14-001 with Kasberg, Patrick &
Associates, LP of Georgetown, Texas, for professional services related to Edwards Aquifer Recharge
Zone Rehabilitation 2013-2014 in the amount of $155,640.00.- Wesley Wright, P.E., Systems
Engineering Director and Michael Hallmark Project Manager.
ITEM SUMMARY:
The Texas Commission Environmental Quality (TCEQ) regulations require that wastewater collection
systems over the Edward Aquifer Recharge Zone (EARZ) be tested and defects be corrected. GUS Water
Services Department performs all testing of the wastewater system and Kasberg, Patrick and Associates
(KPA) reviews the city testing data and recommends remedial action needed to prevent exfiltration into
aquifer. This item involves compiling and summarizing the testing performed by GUS Water Services
Department in conjunction with EARZ 2013-2014 program. Once the data has been compiled, a
determination will be made of the applicable rehabilitation methods and detailed opinions of probable cost
will be generated. A final report will be prepared detailing this information.
KPA is qualified because of their experience with reviewing City of Georgetown EARZ testing data and
numerous projects they have done for the city.
STAFF RECOMMENDATIONS:
Staff recommends executing Task Order KPA-14-001 for professional services relating to Edwards
Aquifer Recharge Zone Rehabilitation 2013-2014 with Kasberg, Patrick, & Associates, LP of
Georgetown, Texas, in the amount of $155,640.00.
FINANCIAL IMPACT:
Funds for this expenditure are budgeted in the Wastewater CIP. See attached CIP Budgetary & Financial
Analysis Sheet.
SUBMITTED BY:
Michael Hallmark
ATTACHMENTS:
Description Type
CIP-Budgetary and Financial Sheet Backup Material
Task Order KPA-14-001 Backup Material
City of Georgetown, Texas
SUBJECT:
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY: