HomeMy WebLinkAboutAgenda_GUS_12.01.2015Notice of Meeting for the
Georgetown Utility System Advisory Board -- Special Meeting
of the City of Georgetown
December 1, 2015 at 2:00 PM
at Georgetown Municipal Complex, 300-1 Industrial Avenue, Georgetown TX
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SPECIAL MEETING
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A Call to Order
The Board may, at any time, recess the Regular Session to convene in Executive Session at the
request of the Chair, a Board Member, the City Manager, Assistant City Manager, General
Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the
Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the
Regular Session that follows.
Legislative Regular Agenda
B Consideration and possible recommendation to award a contract to Landmark Structures of Fort
Worth, Texas for the construction of the Rabbit Hill EST (elevated water storage tank) in the
amount of $2,116,000.00 – Wesley Wright, P.E., Systems Engineering Director/Michael
Hallmark, CIP Manager.
Adjournment
CERTIFICATE OF POSTING
I, Shelley Nowling, City Secretary for the City of Georgetown, Texas, do hereby certify that this
Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general
public at all times, on the ______ day of __________________, 2015, at __________, and remained
so posted for at least 72 continuous hours preceding the scheduled time of said meeting.
____________________________________
Shelley Nowling, City Secretary
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City of Georgetown, Texas
Utility System Advisory Board
December 1, 2015
SUBJECT:
Consideration and possible recommendation to award a contract to Landmark Structures of Fort
Worth, Texas for the construction of the Rabbit Hill EST (elevated water storage tank) in the
amount of $2,116,000.00 – Wesley Wright, P.E., Systems Engineering Director/Michael
Hallmark, CIP Manager.
ITEM SUMMARY:
The proposed project includes construction of a 1 million gallon elevated water storage tank, and
all piping necessary to connect the existing piping to the EST; the improvements will provide
additional elevated storage capacity for the Rabbit Hill area.
This project was publicly advertised on October 28, 2015 and November 1, 2015. Seven (7) utility
contractors obtained plans. From these plan holders on November 19, 2015 we receive four (4)
competitive bids. The low qualified bidder for the project was Landmark Structures with a total
bid of $2,116,000.00. They have completed Jennings Branch EST and Escalera EST. Therefore,
staff believes Landmark Structures is qualified to construct this project.
Staff Recommendation:
CDM Smith and staff recommend awarding the contract for the construction of the Rabbit Hill
EST for $2,116,000.00.
FINANCIAL IMPACT:
Funds for this expenditure are budgeted in the Water Capital Improvement Budget.
SUBMITTED BY:
Wesley Wright, P.E., Systems Engineering Director/Michael Hallmark, CIP Manager.
ATTACHMENTS:
Description Type
B&FAW Backup Material
Bid Tab Backup Material
Recommendation letter Backup Material
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FINANCIAL IMPACT:
YTD
Spent/Enc Agenda Item
Engineering 238,550
Right of Way 60,000
Construction 1,159,755
Other Costs
testing/inspection
Current Budget
Available
Budget
BUDGET
BALANCE Variance
TOTAL 1,500,000 298,550 1,201,450 1,159,755 41,695 2.78%
General Ledger Account Number
COMMENTS: Testing costs are expected to be 25,000 and will be funded from BUDGET BALANCE
FINANCIAL IMPACT:
YTD
Spent/Enc Agenda Item
Engineering 238,550
Right of Way 60,000
Construction 1,220,000
Other Costs
testing/inspection
Current Budget
Available
Budget
BUDGET
BALANCE Variance
TOTAL 1,500,000 298,550 1,201,450 1,220,000 (18,550) -1.24%
General Ledger Account Number
COMMENTS: Testing costs are expected to be 25,000 and will be funded from BUDGET BALANCE
Example Project
Project 2 Example
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DATE:
PROJECT NAME:2CE 11/20/2015
Rabbit Hill EST
Division/Department:GUS /Water Director Approval
Prepared By:Michael Hallmark Finance Approval
TOTAL ANNUAL BUDGET 2,525,000.00
(Current year only)
Actual Cost Agenda Total Spent
Encumbrance Item & Encumbered % Annual
(A) before agenda item (B)(A + B) Budget
Consulting 389,200.00 0.00 389,200.00 15%
Right of Way 0.00 0%
Construction 2,116,000.00 2,116,000.00 84%
Other Costs 0.00 0%
Total Current Year Costs 389,200.00 2,505,200.00
Approved
GENERAL LEDGER ACCOUNT NUMBER CY Budget
660-9-0580-90-158 2,525,000.00
Total Budget 2,525,000.00
TOTAL PROJECT BUDGET 2,525,000.00
(includes all previous yrs)
Prior Years Current Year Total Project % Total
Spent/Encumbered Costs Costs Budget
Consulting 389,200.00 389,200.00 15%
Right of Way 0.00 0.00 0%
Construction 2,116,000.00 2,116,000.00 84%
Other Costs 0.00 0.00 0%
Total Project Costs 0.00 2,505,200.00 2,505,200.00
Comments:
Landmark Structures
CIP- Budgetary and Financial Analysis Worksheet
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