HomeMy WebLinkAboutAgenda_GUS_12.08.2016Notice of Meeting for the
Georgetown Utility System Adv isory Board
of the City of Georgetown
December 8, 2016 at 2:00 PM
at Georgetown Municipal Complex, 300-1 Industrial Av enue, Georgetown TX
The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u
req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reas onab le
as s is tance, ad ap tatio ns , or acc o mmo d ations will b e provid ed up o n req uest. P leas e c o ntact the City Sec retary's
Office, at leas t three (3) days prior to the sc hed uled meeting d ate, at (512) 930-3652 o r City Hall at 113 Eas t 8th
Street fo r add itional info rmation; TTY us ers ro ute through Relay Texas at 711.
Regular Session
(This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose
authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.)
A Call to Ord er
The Board may, at any time, rec es s the R egular S es s io n to convene in Exec utive S es s io n at the reques t of
the Chair, a Board Memb er, the City Manager, As s is tant City Manager, G eneral Manager of Utilities, City
Co uncil Member, o r legal c o uns el for any p urpos e authorized b y the Op en Meetings Act, Texas
Government C o d e Chapter 551, and are s ubjec t to actio n in the Regular Ses s ion that follows .
B Introduction of Vis itors
Emp lo yee R ec ognitio n
-- Mark Warden, Utility Co nservation Coordinator -- James F o utz
C Dis cus s ion regard ing the Projec t Progres s Report, timelines includ ing p ro jec ts and Co uncil Actio ns. –
Mic hael Hallmark, P ro ject Manager
D Ind ustry Up d ates
Legislativ e Regular Agenda
E Review and p o s s ib le ac tion to approve the minutes from the regular GUS Bo ard meeting held on
No vember 11, 2016. - S heila K. Mitchell, GUS Bo ard Liais o n
F Co nsideration and possible recommendatio n fo r final rec o nc iliation with the C H2M for the management,
operatio n, and maintenance o f the City’s water and wastewater fac ilities for the period s tarting Oc tober 1,
2015 through S ep tember 30, 2016 in the amount of $307,225.92 – David W. Tho mis o n, Water Servic es
Manager
G Co nsideration and possible recommendatio n to ap p ro ve a c o ntract with Siemens Ind ustry, Inc . fo r the
c ap ital upgrade o f the Lake Water Treatment P lant intake pump elec tric al s ys tem in the ap p ro ximate
amount of $450,000.00. -- David W. Tho mis o n, Water S ervic es Manager
Page 1 of 34
Adjournment
CERTIFICATE OF POSTING
I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of
Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times ,
on the ______ d ay o f __________________, 2016, at __________, and remained so p o s ted fo r at leas t 72
c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting.
____________________________________
S helley No wling, City Sec retary
Page 2 of 34
City of Georgetown, Texas
Utility System Advisory Board
December 8, 2016
SUBJECT:
Call to Ord er
The Bo ard may, at any time, recess the Regular Ses s ion to c o nvene in Exec utive Ses s ion at the req uest of
the Chair, a Bo ard Member, the City Manager, As s is tant City Manager, General Manager o f Utilities , City
Counc il Memb er, or legal counsel fo r any purp o s e autho rized by the Op en Meetings Ac t, Texas
Go vernment Code Chap ter 551, and are s ub jec t to ac tion in the Regular Ses s io n that fo llo ws.
ITEM SUMMARY:
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Page 3 of 34
City of Georgetown, Texas
Utility System Advisory Board
December 8, 2016
SUBJECT:
Disc ussion regarding the P ro ject P ro gress R ep o rt, timelines inc luding p ro jec ts and Counc il Ac tions . –
Michael Hallmark, Projec t Manager
ITEM SUMMARY:
GUS Pro jects :
2016 Mis c ellaneo us Water Sys tem Improvements
Berry C reek Was tewater Intercepto r
Cedar Breaks Elevated S torage Tank (ES T )
County R o ad 255 Waterline Imp ro vements
EARZ 2014-15
EARZ 2015-16
Rabbit Hill Elevated Water Sto rage Tank (EST)
Shell Road Waterline Improvements
Wes tinghous e R egional Lift Station (LS )
Counc il Ac tio ns
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Michael Hallmark
ATTACHMENTS:
Description Type
GUS Dec Proj Rpts & Council Actions Backup Material
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Page 5 of 34
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City of Georgetown, Texas
Utility System Advisory Board
December 8, 2016
SUBJECT:
Review and pos s ible actio n to ap p ro ve the minutes fro m the regular GUS Board meeting held o n
Novemb er 11, 2016. - Sheila K. Mitc hell, GUS Board Liaison
ITEM SUMMARY:
Bo ard to review, revis e and /or ap p ro ve the minutes fro m the regular GUS Board meeting held o n
Novemb er 11, 2016.
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Sheila K. Mitc hell/GUS Bo ard Liais o n
ATTACHMENTS:
Description Type
GUS Nov 11 2016 DRAFT Minutes Backup Material
Page 15 of 34
Notice of Meeting of the
Georgetown Utility Systems Advisory Board and the
Governing Body of the City of Georgetown, Texas
November 11, 2016 at 2:00PM
at Georgetown Municipal Complex, 300-1 Industrial Avenue, Georgetown, TX
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If
you require assistance in participation at a public meeting due to a disability, as defined under the ADA,
reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the
City Secretary’s Office, at least three (3) days prior to the scheduled meeting date, at (512) 930-3652 or
City Hall at 113 East 8th Street for additional information: TTY users route through Relay Te xas at 711.
Board Members Present: Bill Stump – Chair, Mike Cunningham – Vice Chair, Joyce Mapes --
Secretary, Ed Pastor, John Copelan, Edward Wiley, Steve Fought (departed meeting at 3:02PM)
Board Members Absent: none
Staff Members Present: Jim Briggs (joined at 2:01PM), Wes Wright, Glenn Dishong (joined at
2:01PM), Jimmy Sikes, Sheila Mitchell, Chris Foster (joined at 2:02PM), Mike Babin (joined at
2:01PM), Leticia Zavala, Cindy Pospisil, John Zamarripa, Jarrod Vail, Deborah Knutsen (joined
at 2:04pm), Michael Hallmark (joined meeting at 2:44PM)
Others Present: Joe Reedholm (joined at 2:05pm)
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A. Call to Order – Called to order by Chair at 2:00PM
The Board may, at any time, recess the Regular Session to convene an Executive Session at the
request of the Chair, a Board Member, the City Manager, Assistant City Manager, General Manager
of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings
Act, Texas Government Code Chapter 551, and are subject to action in the Re gular Session that
follows.
B. Introduction of Visitors – none
Chair recognized Veterans present at meeting, on this Veterans Day, and thanked all for their service.
Employee Recognition
--Mark Warden, Utility Conservation Coordinator – Mike Babin
Mark was unable to attend meeting; will be recognized at a future meeting
-- Jarrod Vail, Electric Lineman – John Zamarripa, Electric Supervisor introduced Vail, stating Vail
had just come up through the Merchants Lineman’s program from ground zero and had just
completed his training. Vail is officially a Journeyman-Lineman. Pastor asked and Vail stated he’s
been with City of Georgetown for 5 ½ years; is married with two children. He has enjoyed working at
the City and learned a lot, especially through the program. Previously with Austin Energy and was
an electrician. Board congratulated and thanked Vail for his work.
C. Discussion regarding the Project Progress Report, timelines including projects and Council Actions. –
Wesley Wright, P.E., Systems Engineering Director
Wright gave update on project reports included in packets. Some discussion about West Side Service
Center solar panels, the excellent job done by FTWoods on the construction o f the facility as well as
Open House/Ribbon cutting in the future.
D. Industry Updates
Briggs gave update on some upcoming legislation for consideration in next legislative session ,
including a local bill to allow Chisolm Trail Special Utility District (CTSUD) board to dissolve, which
we expect to pass early during session. Briggs noted city’s engagement with new proposed LCRA
transmission lines routing between cities and working with PUC staff through this process. A general Page 16 of 34
consensus has been reached between cities involved and presented to PUC staff. Looking for a
determination in the spring. Council took action on Buckthorn solar project for an agreement
transferring management of the project from SunEdison to NRG. Possible bring online July 2018.
Briggs, Babin & Foster attended a TREIA conference (Texas Renewable Energy Industries Alliance)
this week at the new Sheraton hotel in Georgetown regarding renewable energy, transmission electric
grids, distributed resource energy, battery storage, etc. Some discussion continued.
Legislative Regular Agenda
The Board will individually consider and possibly take action on any or all of the following items:
E. Review and possible action to approve the minutes from the Regular GUS Board meeting held on
October 14, 2016. – Sheila K. Mitchell, GUS Board Liaison
Motion by Copelan, seconded by Mapes to approve the minutes from the Regular GUS Board
meeting held on October 14, 2016. Approved 7-0-0
F. Consideration and possible recommendation to renew the contract for labor services for Electric
System Overhead Construction and Maintenance to Techline Construction, LLC of Austin, Texas, in
the not to exceed amount of $750,000.00. – Wesley Wright, P.E., Systems Engineering Director
Wright noted continuation of contract renewals from last month; Bird Electric cannot do all labor so
we have supplemented additional work with Techline Construction. This is second renewal of
contract. Copelan asked and Wright/Sikes noted very satisfied and they follow city’s policies and
safety guidelines. Motion by Pastor, seconded by Wiley to renew the contract for labor services for
Electric System Overhead Construction and Maintenance to Techline Construction, LLC of Austin,
Texas, in the not to exceed amount of $750,000.00. Approved 7-0-0
G. Consideration and possible recommendation to renew the contract for labor services for Outside
Plant Fiber Optic Infrastructure Construction to JC Communications of Cedar Park, Texas, in the not
to exceed amount of $300,000.00. – Wesley Wright, P.E., Systems Engineering Director
Wright noted this is an annual renewal contract for labor services for continuation of extending fiber
network. Stump asked and Sikes noted most fiber is built out with over 200 miles around the area.
These are areas for new development and need of additional labor assistance. Wiley asked if
anticipation of doing same each year and Sikes stated very possible depending on development and
future automation. Work is performed as needed. Some additional discussion on bid process, timing
and renewals. Motion by Pastor, seconded by Copelan to renew the contract for labor services for
Outside Plant Fiber Optic Infrastructure Construction to JC Communications of Cedar Park, Texas, in
the not to exceed amount of $300,000.00. Approved 7-0-0
H. Consideration and possible recommendation to award a contract to C.C. Carlton, LTD of Austin,
Texas, for the construction of the Westinghouse South Regional Wastewater System Improvements
and Stonehedge Lift Station Modifications in the amount of $2,112,011.00. – Wesley Wright, P.E.,
Systems Engineering Director/Michael Hallmark, CIP Manager
Wright presented item for the lift station project. Westinghouse is part of the TIRZ. Mays Street
extension is underway for joining access to Westinghouse Road. This lift station will serve that area.
Westinghouse is bulk of cost, approximately $2,000,000.00; remainder of cost is for Stonehedge
maintenance. Expenses will be reimbursed by TIRZ as development that comes in. CC Carlton is
contractor on Mays Street. Cunningham stated company is a good solid company. Wiley asked and
Wright noted some other older lift stations will eventually be taken off line and rerouted to new lift
station. This increases efficiency and lowers risks and well as less maintenance on multiple stations.
Briggs noted the increased interest in developing the area once lift station is operational. Motion by
Pastor, seconded by Wiley to award a contract to C.C. Carlton, LTD of Austin, Texas, for the
construction of the Westinghouse South Regional Wastewater System Improvements and Stonehedge
Lift Station Modifications in the amount of $2,112,011.00. Additional discussion regarding the TIRZ,
potential developers, reimbursement to city. Dishong explained process of improvements to be
funded by the TIRZ, payments and structure of reimbursements. Extension of Mays Street was a
priority. Briggs commented payments made back to city will be awhile; structured over twenty year
period. No further discussion. Motion stands. Approved 7-0-0
I. Consideration and possible recommendation to approve Task Order DEI-17-001 with Dunham
Engineering, Inc. of College Station, Texas, for professional services related to the Design of a Sun Page 17 of 34
City 2.0 MG (million gallon) Composite EST (elevated storage tank) in the amount of $300,000,00. –
Wesley Wright, P.E., Systems Engineering Director/Michael Hallmark, CIP Manager
Wright noted Dunham is the preeminent engineering firm for tank design in the state of Texas. This
is design contract to remove of old tank and replacement of new tank. Provide support to all of Sun
City and down Shell Road area. Demands are high during peak in Sun City. Questions about leaving
both tanks (not feasible due to required maintenance), location of tank placement in proximity of DB
Woods Rd, planned start date, projected timing of total completion and costs. Pastor asked and
Hallmark responded price to demolition will be bid out and hope for best price with salvage
included. Motion by Wiley, seconded by Mapes to approve Task Order DEI-17-001 with Dunham
Engineering, Inc. of College Station, Texas, for professional services related to the Design of a Sun
City 2.0 MG (million gallon) Composite EST (elevated storage tank) in the amount of $300,000,00.
Approved 7-0-0
Hallmark joined meeting at 2:44PM
J. Consideration and possible recommendation to approve Task Order DEI -17-002 with Dunham
Engineering, Inc. of College Station, Texas, for professional services related to the Design of the
Airport 1.5 MG (million gallon) GST (Ground Storage Tank) Rehabilitation in the amount of
$80,000.00. – Wesley Wright, P.E., Systems Engineering Director/Michael Hallmark, CIP Manager
Wright stated Ground Storage Tank on Airport Road is a reuse tank. Need to have bid out for next
summer. Provides reuse water to Sun City for golf course and ponds. Cunningham asked and Briggs
noted pumps were rehabilitated several years back so no work needed on pumps. This work will
cover steel work and paint. Pastor asked and Wright noted Domel pump station is under design right
now. Motion by Pastor, seconded by Copelan to approve Task Order DEI-17-002 with Dunham
Engineering, Inc. of College Station, Texas, for professional services related to the Design of the
Airport 1.5 MG (million gallon) GST (Ground Storage Tank) Rehabilitation in the amount of
$80,000.00. Approved 7-0-0
K. Consideration and possible recommendation to approve a change order with Itineris N.A. to provide
management, support, and oversight of the transformatio n and conversion tasks for Data Migration
in the amount of $56,000. – Leticia Zavala, Customer Care Director
Zavala gave background and update on item and the process phases. This is a more cost effective
solution. This is for project management of the data. Copelan asked and Zavala responded funds are
for the management of the data after their review of the system. Dishong noted these funds do not
negatively impact the project budget; they were included in the $500 ,000.00 contingency. Some
discussion continued regarding vendor responsibilities, fixed price for this service, and timelines.
Motion by Wiley, seconded by Mapes to approve a change order with Itineris N.A. to provide
management, support, and oversight of the transformation and conversion tasks for Data Migration
in the amount of $56,000. Approved 7-0-0
Briggs departed meeting at 2:55PM and returned at 2:57PM. Fought departed meeting at 3:02PM
L. Consideration and possible recommendation to approve a contract with KHA Intelligence Group
LLC to provide transformation rule design, development, and data conversion of the legacy system
data for Data Migration in the amount of $83,470. – Leticia Zavala, Customer Care Director
Zavala provided background on vendor’s expertise, noting Kent Hudson of KHA is one of the
original developers of the InCode system the city currently uses. These funds are also included in the
contingency for the project. Additional discussion regarding remaining contingency funds available
for project and possibility of additional needs which contingency will cover. Motion by
Cunningham, seconded by Pastor to approve a contract with KHS Intelligence Group LLC to
provide transformation rule design, development, and data conversion of the legacy system data for
Data Migration in the amount of $83,470. Approved 6-0-1 (Fought absent)
M. Consideration and possible recommendation to approve a task order with ElectSolve Technology
Solutions and Service to develop and configure integrations between the meter data management
system and the new CIS UMAX software in the amount of $75,000. – Leticia Zavala, Customer Care
Director
Page 18 of 34
Zavala explained ElectSolve is our meter data management (MDM) software which captures electric
and water meter data. The two systems need to be integrated to provide billing in the new system,
storage and management of data, when customers login to access their accounts. Copelan asked and
Zavala explained questions about billing, data transfer, etc. We expected this expense as all vendors
have to integrate into new CIS UMAX system. Copelan asked about capturing real -time meter
reading and Dishong explained that would be a function of advance metering infrastructure, not the
MDM system. Babin clarified the scope of this task order is just the interface on how the systems talk
to each other not their functionality. Stump asked and Zavala stated the “go live” date is December
2017. Motion by Copelan, seconded by Mapes to approve a task order with ElectSolve Technology
Solutions and Service to develop and configure integrations between the meter data management
system and the new CIS UMAX software in the amount of $75,000. Approved 6-0-1 (Fought absent)
Adjournment
Motion by Wiley, seconded by Copelan to adjourn. Approved 6-0-1 (Fought absent). Meeting adjourned
at 3:10PM.
__________________________ _____________________________
Bill Stump – Chair Joyce Mapes – Secretary
_________________________________
Sheila K. Mitchell, GUS Board Liaison
Page 19 of 34
City of Georgetown, Texas
Utility System Advisory Board
December 8, 2016
SUBJECT:
Cons id eration and p o s s ib le rec o mmendation for final reconciliatio n with the CH2M fo r the management,
o p eration, and maintenanc e of the City’s water and was tewater facilities for the p erio d starting Octo b er 1,
2015 through Septemb er 30, 2016 in the amo unt o f $307,225.92 – David W. T homis on, Water Services
Manager
ITEM SUMMARY:
The City’s c ontrac t with CH2MHILL for the o p eration o f the City’s water and was tewater fac ilities ended
o n S ep tember 30, 2016. Beginning Oc tober 1, 2016 the City b egan op erations and maintenanc e of its
water and wastewater facilities . The rec o nc iliation p ayment is a result of the d ifferenc e between the ac tual
treatment treatment volumes , slud ge vo lumes, and repairs c o s ts and tho s e that were es timated at the
b eginning o f the 2015/2016 c o ntract year.
STAFF RECOMMENDATIONS:
The s taff reco mmends ap p ro val o f the final rec o nc iliation payment to CH2MHILL fo r F Y15/16 operatio ns ,
maintenance, and management of the City's treatment plants in the amount o f $307,225.92.
FINANCIAL IMPACT:
Funds fo r this exp enditure are availab le in the Water/Wastewater P lant Management Bud get and Water
Adminis tration Bud get.
F und Co s t Budget
660-5-0529-51-304 Water P lant Operations $17,403,.95 $50,000.00
660-5-0531-51-305 Wastewater P lant Operations $50,000.00 $50,000.00
660-5-0527-51-302 Sys tem Water Contrac ts $239,821.97 $3,177,500.00
SUBMITTED BY:
David W. Thomis on, Water Services Manager
ATTACHMENTS:
Description Type
Georgetown CY23 Clos eout Invoice 64522-REV Backup Material
Page 20 of 34
200 Verdae Blvd Remit To:
Invoice
Greenville, SC 29607 CH2MHILL OMI
1.864.960.7639 Department 1267
NUMBER
Denver, CO 80291-1267 64522-REV
Wiring Information:DATE PAGE
Wells Fargo Bank 21-Nov-16 1 of 1
ABA Number: (Domestic Wires) 121000248 PURCHASE ORDER NUMBER
Swift Number: (International Wires) WFBIUS6S
Bill To: WATER SERVICES DIRECTOR Beneficiary Acct # 4159678291
CITY OF GEORGETOWN (TX)OUR REFERENCE
GEORGETOWN UTILITY SYSTEMS GEORG
300-1 INDUSTRIAL AVENUE OUR PROJECT #
GEORGETOWN, TX 78626 480978.23
CUSTOMER NUMBER
1118
TERMS DUE DATE 21-Dec-16
NET 30
ITEM INVOICE DESCRIPTION
NO.
CITY OF GEORGETOWN CY23 CLOSEOUT INVOICE
WATER
1 Over Pumpage 50%34,273.07$ 17,136.54$
2 Repairs 100%4,946.47$ 4,946.47$
3 Sludge Haul 100%22,275.00$ 22,275.00$
4 FL2 Rebate (26,954.05)$ (26,954.05)$
Water (Rebate)/Invoice Subtotal 17,403.95$
WASTEWATER
1 Over Pumpage 50%36,751.82$ 18,375.91$
2 Repairs 100%179,869.14$ 179,869.14$
3 Sludge Haul 100%91,576.91$ 91,576.91$
Wastewater (Rebate)/Invoice Subtotal 289,821.96$
SPECIAL INSTRUCTIONS SUBTOTAL TAX
SHIPPING HANDLING TOTAL DUE
$0.00 $0.00 307,225.92$
CURRENCY: USD
$307,225.92
115,000.00$ 294,869.14$
393,550.00$ 485,126.91$
99,620.90$ 136,372.72$
68,000.00$ 90,275.00$
454,405.28$ 488,678.35$
210,000.00$ 214,946.47$
LIMITS EXPENSES REBATE % COST/REBATE EXTENDED AMOUNT
Page 21 of 34
City of Georgetown, Texas
Utility System Advisory Board
December 8, 2016
SUBJECT:
Cons id eration and p o s s ib le rec o mmendation to approve a contrac t with Siemens Indus try, Inc. for the
capital up grad e of the Lake Water Treatment Plant intake p ump electrical s ys tem in the approximate amo unt
o f $450,000.00. -- David W. Tho mis o n, Water Services Manager
ITEM SUMMARY:
The City s taff c o nducted an assessment o f the c o nditio n o f the variable frequenc y d rives (VF Ds) fo r the
raw water pumps that p ro vide water to the C ity’s Lake Water Treatment Plant d uring the summer of 2016
with the assistanc e o f S iemens Indus try, Inc and C amp , Dresser, and Mckee. The VFDs , o riginally
installed in 2004, p ro vide p o wer to the Lake Water Treatment Plant main intake water p umps. S everal
components o f the VF D s ystem are either ob s o lete o r require spec ialized maintenance d ue to age.
This item p rovid es for the c ap ital rep lacement of the VFD c o ntro l sys tem to the mo s t recent, vendor-
s upported sys tem and also p ro vides fo r spec ialized maintenance o n key c omponents whose failure d ue to
age could c aus e c atas tro p hic damage to the entire VF D.
SPECIAL CONSIDERATIONS:
Siemens Indus try Inc. is a sole s o urc e p ro vider o f S iemens p arts and is the only lo catio n that b ids
will b e rec eived for the replac ement of expendable items and items no lo nger s upported by S iemens.
STAFF RECOMMENDATION:
Staff rec o mmend s award ing the capital up grad e of the Lake Water Treatment Plant intake p ump electrical
s ystem to Siemens Ind ustry Inc . in the appro ximate amount of $450,000.00.
FINANCIAL IMPACT:
Funds fo r this additio nal expend iture will imp ac t the Water Services Fund as fo llo ws :
F und Ac tual Budget
660-5-0529-52-
165
Service-Plant
Upgrad e
$75,000.00 $75,000.00
660-5-0527-51-302 Sys tem Water $375,000.00 $3,177,500.00
Contrac ts
There is the potential for s o me offset of cost thro ugh the sale o f obsolete p arts .
SUBMITTED BY:
David W. Thomis on, Water Services Manager
ATTACHMENTS:
Description Type
Recommendation from CDM Smith Backup Material
Siemens Quote Backup Material
Page 22 of 34
Sole Source Ltr Backup Material
Page 23 of 34
October 17, 2016
Mr. Michael Hallmark
Project Manager
City of Georgetown
300 Industrial Ave.
Georgetown, TX 78626
RE: Lake Water Treatment Plant
Raw Water Pump Station
Variable Frequency Drive Repair/Replacement
Dear Mr. Hallmark:
On 12 October 2016 we met with representatives of Siemens and City of Georgetown operating
personnel to discuss possible options to address the condition of the variable frequency drives (VFDs)
for the raw water pumps that provide water to the City’s Lake Water Treatment Plant. This meeting was
scheduled because of a failure of one of the VFDs this summer and the age of the VFDs.
The three 800 horsepower VFDs that operate the raw water pumps were installed in 2004. They allow
the raw water pumps to deliver water to the Lake Water Treatment Plant at varying flows to meet the
drinking water needs of the Georgetown Utility System’s water customers. These pumps and the Lake
Water Treatment Plant provide up to 70 percent of the Georgetown Utility System’s drinking water
supply. Because pumping capacity is based on firm capacity, largest pump out of service, each of the raw
water pumps is responsible for over a third of Georgetown Utility System’s drinking water supply. These
pumps and the VFDs that power them are extremely important to the ability of the Georgetown Utility
System to successfully meet its drinking water demands. The failure of VFDs and the resulting loss of a
raw water pump is something that should be avoided and proactive preventative maintenance on this
equipment must be considered.
There are two options to consider.
1. Replace all expendable items and items that are no longer being supported by Siemens. This
includes the replacement of the capacitor cells and their control cards and the replacement of
the VFD control board. This work can be conducted on one VFD at a time so that two drives and
pumps are operational at all times. The work will come with a one-year warranty. This work
should extend the useful life of these VFDs at least seven years. The approximate cost of this
option is $450,000. The new parts would be furnished by Siemens and would be installed by
Siemens field technicians. This work could be started as soon as Siemens is put under contract
and the parts arrive which is estimated to take 10 to 12 weeks.
2. Replace the existing VFDs with new VFDs. The new VFDs could be Siemens or could be provided
by other vendors that meet the specifications. This option would require that the old VFDs be
removed from the electrical building and new VFDs installed by a general contractor. One VFD
could be replaced at a time so two pumps would always be operational. The new equipment
would have a one-year warranty on the entire installation and would be expected to have a
service life of seven years or greater. The approximate cost of this option is $1,200,000. The
equipment could be provided by qualified suppliers and installed by qualified contractors. This
Page 24 of 34
work would have to be publically bid so drawings and specifications and bidding documents
would have to be prepared and advertised publically for up to 30 days. After award of the
contract, the delivery of the equipment could take as long as six months to arrive.
Due to importance of these VFDs to the drinking water supply of Georgetown Utility System customers,
we recommend that the City pursue the repair or replacement of the VFDs at the earliest time feasible.
Based on the cost and schedule and the potential disruption in service, we recommend that the City
pursue Option 1, the repair of the existing Siemens VFDs. Option 1 is the least expensive, has a shorter
schedule and the potential for fewer unforeseen issues arising during construction that would occur
with the removal and replacement of the existing VFDs.
If you have any questions regarding the Siemens proposal or our recommendation, please contact me.
Sincerely,
Allen D. Woelke, P.E., BCEE
Vice President
CDM Smith Inc.
Page 25 of 34
Oc tober 27 , 2016
Mike Welch
City of Georgetown
3601 DB W ood Rd
Georgetown TX 78628
Ph: 512-748-9629
Email: Mike.Welch@georgetown.org
Subjec t: Budgetary Quote # Q000030139 REV 1 – City of Georgetown / T &M Upgrade Services
Dear Mike Welch,
On behalf of Siemens Customer Servic e group, I would like to th ank yo u for provid ing us th e oppo rtunity to submit this
quotation to City of Georgetown.
The following pages detail the pric es, c ompon en ts and configurations for the service(s) outlined below:
· Budgetary T ime & Material (T&M) NXGI to NXG PRO Control Upgrade on Up to 3 x Gen2 VFDs
· Budgetary T ime & Material (T&M) Cell Capac itor Refurbishment on Same d rives
All services are performed by facto ry trained and certified F ield Service Representatives and ou r servic e network c an be
accessed at any time by c alling 1-800-333-7421 .
In addition to the products referenc ed above, we offer a complete line of services to maximize th e availability of yo ur
equipmen t inc luding:
l Train ing programs to allow you to operate and main tain your equipment at peak p erformance
l Technical Servic e Ag reement to maxim ize the reliability of your equ ipment
l Upgrad e programs to enhance you r legac y equip men t with state-of-th e-art features
Visit our website at: http://www.u sa.siemens.com/sitrain to learn about ou r Perfect Harmony T ra ining online enrollment
or brow se the catalog without logg ing in at www.sitra in.net.
Should yo u have any questions regarding this proposal o r would like add itional information on our services, p lease fee l free to
contact me at 724-472-7516 , your local Siemen s representative, Tom Patlo van y, Five Star Elec tric at 281-687-8068, or your
Siemens Regional Service Sales Manager, Nick Kitto , at 281-467-9086.
Thank you for considering Siemens for yo ur servic e need s, and we look forward to working with you in th e near fu ture.
Sincerely,
Bobbie Stillion s
Siemens Indu stry, Inc.
CC: Tom Patlovany, Five Star Elec tric
Ru ss B rehm, Five Star Elec tric
Nick Kitto, S iemens Industry Inc . Allison
Leech, Siemens Industry Inc
M ik e Broussard, Siemens Indu stry Inc.
Page 26 of 34
Subject: Budgetary Quote # Q000030139 REV 1 – City of Georgetown / T &M Upgrade Services
Siemens Industry, Inc.
500 Hunt Valley Drive
New Kensingt on, PA 15068
Custom er Call C enter
Quotation # Q000030139 REV 1
October 27, 201 6
Tel: (724) 339-9500
F ax: (724) 339-9 562
T el: 1-800-333-7421 Page 2 of 7
NXGI to N XG PRO Control Upgrade
P rice for L ine # Qty Service Description P rice fo r Three
One Drive Drives
001
1
NXGI to NXG PRO
Control Upg rade
Services
· On e Local Siemens F SR / One Visit per Drive
· On-Site Days: Up to 4 x 1 0 Hour Days per Drive
· Travel Days: 2 per Drive
· Travel Start: Monday
· Service Start: Tuesday
· Service End: F rid ay
· Travel End: Saturd ay
· Overtime / W eek end Travel Rates Inc luded
· Estimated Travel & Living Expenses Inc luded
$14,880
$44 ,645
002
1
NXGI to NXG PRO
Control Upg rade
Required Pa rts
· See Parts List on Pg 5
· Engineering / Draft ing Hours Includ ed
· Service Projec t Management H ours Included
$42,450
$101,470
T otal Price (USD)NXGI to NXG PRO Control
Upgrade Serv ice
$57,330
$146,115
Cell C apacitor Refurbish ment
Line # Qty Serv ice Description
Price fo r Price for
One Drive Th ree Drives
003
1
Cell Capacitor
Refurbishment Service
· One Local Siemens FSR / One Visit per Drive
· On-Site Days: Up to 5 x 1 0 Hour Days per Drive
· Travel Days: 2 per Drive
· Travel Start: Monday
· Service Start: Tuesday
· Service End: F rid ay
· Travel End: Saturd ay
· Overtime / W eek end Travel Rates Inc luded
· Estimated Travel & Living Expenses Inc luded
$34,050
$102 ,150
004
1
Cell Capacitor
Refurbishmen t
Required Pa rts
· Cap EL TC CPR 12000UF 400V Q ty 216 per Drive
· FSKIT, HDW R, PH Cell UPGRADE , BOX Q ty 5
Per D rive
$39,293
$117 ,879
005
1
Equipment Ren tal
· FSKIT-PH C ell T ester & Reforming – P/N
A1A164086.xx
· Kit to be Returned to Siemens upon Job
Comp letion
$500
$500
Tota l Price Cell Capacitor Refurbishment Upgrade
Se rv ice
$73,84
One
Drive
$220 ,529
Three Drives
006
1
Optiona l
Board Replacement
· PCA 630/690/750V CELL CONTROL BOARD
Qty 18 per Drive
$11,670
$35,010
Page 27 of 34
Subject: Budgetary Quote # Q000030139 REV 1 – City of Georgetown / T &M Upgrade Services
Siemens Industry, Inc.
500 Hunt Valley Drive
New Kensingt on, PA 15068
Custom er Call C enter
Quotation # Q000030139 REV 1
October 27, 201 6
Tel: (724) 339-9500
F ax: (724) 339-9 562
T el: 1-800-333-7421 Page 3 of 7
Total Price Cell Capacitor Refu rbishment with
Board Replacement Option
$85,515
One
D rive
$255 ,539
Three Drives
Tota l Price NXGI to NXG PRO Control Upgrade and Cell Capacitor
Re furbishment with Boa rd Replacemen t Op tion
$142,845
One Drive
$401,654
Th ree
Drives
Note 1: (Lines 0 01 & 003) P ric ing fo r Upgra de Labor and Expense s is es ti ma ted. B illing w ill be b as ed
o n ac tual h ou rs wo rk ed , ac tual hou rs traveled , an d per d ie m T&L Exp enses, in accorda nce with
S ie men s Ra te Schedule LV-NKN-CS-0 03_12 151 6. F inal billing will b e ca lcula ted per service ra te in
e ffect a t the time se rv ice is pe rfo rmed.
Note 2: (Lines 002, 004,005 ,006 ) Pricing for Parts and Engineering Serv ice is fixed . Invoice w ill be
issued upon shipment (Freight, Pre-Pay & Add; FOB: Shipping Point).
Note 3: S ie mens requests tha t pu r ch as e o rde r lin es matc h quo te lines.
Note 4: Availability: 12-14 Weeks from acceptance of purchase orde r. City o f George town is to con tact
Allison Leech Service Project Manage r, upon arriva l of pa rts onsite to confirm all details, inc luding
schedu le da te for onsite service. Ph. 412 -915 -7826
Note 5: C ity of Georgetown is to provide:
D Fre e and clea r ac ce ss to the d rive.
D At least one (1) employee to assist Siemens while ons ite for the duration of th e job.
D Cell L ifter
D City of Geo rgeto wn is responsib le for remova l an d proper d is po sa l o f a ll job related waste a nd
u nwanted ma te rials u pon job comp le tion
Note 6: Es ti ma ted pric in g doe s not inc lud e site Safety T ra in ing. If requ ired , additio na l hours w il l be added to
final invo ic e.
Note 7: Estimated pricing includes VFD S tartup after upgrade. Howeve r, if startup is not performed during
the same vis it as the upgrade, additional time and expenses will be added to final invo ice.
Note 8: In th e event that any de fective parts a re discovered during the course of the services, the Siemens FSR
will bring the ma tter to your a ttention and will replace the defec tive component upon you r written approva l. If the
component is not available in your on-s ite spares inventory, a Change Notice to the Orig inal Purchase Order or a
new Purchase Order will be required for add itional billable charges befo re the commencement of th e
order/replacement. Siemens FSR labo r hours will be cha rged as required for any excessive time fo r
re moval/installation of the component at the app licable rates as listed in the S iemens La rge Drives Techn ical
Service Ra te Schedule (see attached).
Note 9: Any cancellations made before or after shipment are subjec t to a 25% cancella tion/restocking charge or
the value Sie mens is charged by their supplier, along with all freight charges to and from the customer's
loca tion.
Note 10: (Line 001) Estimated Budgetary price includes up to 3 hours ons ite for NXG PRO Contro l orien ta tion
upon completion of the upgrade. Th is orientation will be provided b y Siemens FSR , be fore he leaves the s ite.
Note 11: Upon completion of th is upg rade, Siemens will provide the following files: Schematic Drawings ,
Outline Drawings, NXG Control Manual, Tool Suite Manual. R evised SOP is available upon reques t
Page 28 of 34
Subject: Budgetary Quote # Q000030139 REV 1 – City of Georgetown / T &M Upgrade Services
Siemens Industry, Inc.
500 Hunt Valley Drive
New Kensingt on, PA 15068
Custom er Call C enter
Quotation # Q000030139 REV 1
October 27, 201 6
Tel: (724) 339-9500
F ax: (724) 339-9 562
T el: 1-800-333-7421 Page 4 of 7
Purchase Order and Payment Terms
v Please Include Quote# Q000030139 REV 1 on all correspondence
v Siemens standard paym ent terms are due Net 30 Days from invoice d ate.
v Pric ing is valid fo r 60 days f rom the date of proposal a nd assumes completion of servic es within 12 months
from the date of propo sal .
v Ta xes will be a ssessed on the order if Cu stomer does not provide Ta x E xempt C ertif icate along with PO.
v The Purchase Order mu st have the quoted price on the order.
v For all Purchase Ord ers (P O) –
PO Address and Mail to :
Siemens Industry, Inc.
500 Hunt Valle y Road
Ne w Kensington, PA 15068
Or you ma y fax the PO to 724-339-9562;
Or email the PO to Point of Contac t l isted below
v Freigh t charges, including crating, will be prepa id by Siemens a nd added to the invoice.
(If shipped c ollect paymen t will be the responsibil ity of t he customer .)
v Poin t of sh ipment - FOB New Kens ington , PA
v Customer assumes resp on sibil ity for goods upon shipment from fac tory.
v Receipts will be provided onl y if requested at the t ime of order placem en t.
RESERVA TION CLAUSE
Purcha ser acknowledges that Siemens Industry , Inc. is required to comply with a pplicable export
laws and regulations relating to the sa le, exp orta tion, transfer, assig nment, disposal and usag e of the
Upg rad e Service provided und er the Contra ct, including any export license requirements. Pu rchaser
ag rees that such Upg rade Service shall not a t any time directly or ind irectly b e used, exported, sold,
transferred , assigned or oth erwise disposed of in a manner which will resu lt in n on- compliance with
such applicable exp ort laws and regulations. It sha ll be a condition of th e continuing performa nce b y
Siemen s Industry, Inc. of its ob lig ation hereu nd er that compliance with su ch export la ws and
regu lations b e maintained at a ll times. PURCHAS ER AGREES TO INDEMNIFY AND HO LD
SIEMENS INDUSTRY, INC. HARM LES S FROM ANY AND ALL COSTS, LIAB ILITIES,
PENALTIES , SANCTIONS AND FINES R ELATED TO NON-COMPLIANCE WITH
APPLICABLE EXPORT LAWS AND REGULATIONS.”
Page 29 of 34
Subject: Budgetary Quote # Q000030139 REV 1 – City of Georgetown / T &M Upgrade Services
Siemens Industry, Inc.
500 Hunt Valley Drive
New Kensingt on, PA 15068
Custom er Call C enter
Quotation # Q000030139 REV 1
October 27, 201 6
Tel: (724) 339-9500
F ax: (724) 339-9 562
T el: 1-800-333-7421 Page 5 of 7
Point of Contact
For the purposes of this agreement, your primary poin t of contact will be:
Bobbie Stillio ns
Siemens Ind ustry, Inc.
La rg e Drives C ustomer Service
Phone: 724-47 2-7516
Fa x: 724-339-9507
E-m ail: b obb ie.stillions@siemens.com
Terms & Cond itions
Terms and c ond ition s of sale are per the Siemens Industry Inc., Cu stomer Se rvices Division General Terms and
Siemens-Standard-Terms-for-Joint-Produc t-and-Servic es-Offerin g and are hereby incorporated by reference into
th is document and any resul tin g contract.
(Lin e 0 02) NXGI to NXG PRO PARTS L IST (On e Drive)
Description Qty
NXG1 to NXG Pro 9/12 Cell STD Kit 1
NXGp ro Pow er Supply Kit, 15V , FAN 4
MEM,PRGMD,NXGP ro SW ,STD,V6.1.0 1
RESIST OR,13.39 OHM,CURR XDUCER BURDEN 2
DINRAIL MOUNT RELAY S OCKET 11 PIN 1
SW ITCH,KEY OPER,2 POS ,1 NO 1
MTG.BKT .,PUSHBUTTON 3 x 3 x 3 1
SUPPRESSOR 0.1MF,120 OHMS,250V 2
NMPLT ,RESET 1
RL Y_POW ER_RR2KP-UCAC120_120VAC_2CO 1
COMM KIT, ANYBUS, MODBUS RTU 1
*Part Nu mbers will be assigned upon engineering review a fter PO accep tance
**If mo re than one drive is to be upg raded, quantity, hours, and price will be adjus ted accordingly
Page 30 of 34
Subject: Budgetary Quote # Q000030139 REV 1 – City of Georgetown / T &M Upgrade Se rvices
EQ UIPMENT & DETAILS
Description
Qty. / Value
NXGI to NXG PR O Control Upg rade
Onsite L abor T im e
Up to: 40 Hours per Drive
NXGI to NXG PR O Control Upg rade
Travel T im e
Up to: 1 6 Roundtrip Hours per Drive
Ce ll Capac ito r Refu rb ishment Onsite
La bo r T ime
Up to 50 Hours Per Drive
Cell Capacitor Re furbishment Travel T im e Up to 16 Roundtrip Hou rs per Drive
Number of drives to be servic ed Up to 3 Drives
Drive IDs
HR9191882 / A1A310 0114.00
HR9191882 / A1A3 100114.01
HR9191882 / A1A310 0114.02
SITE LOCATION
City of Georgetown
36 01 DB W ood Road
Georgetown, TX 78628
Siemens Industry, Inc .
500 Hunt V alley Drive
New Kensington, PA 15068
Cust om er Call Center
Tel: (724) 339-9 500
Fax: (724) 339-9 56 2
Tel: 1-800-333-7421
Qu otation # Q00003 0139
REV 1
October 27, 20 16
Page 6 of 7
Page 31 of 34
MEDIUM VOLTAGE DRIVE
SERVICE T YPES
(1.) STANDARD
RATES
MVD S pecialist – NAM
(Technician Lev el 4)
$227.00/hr
MVD Specialist (Of fshor e)
(Technician Lev el 4)
$269.00/hr
Engineering Specialist
(En gineering Level 4)
$296.00/hr
LOW VOL TAGE
DRIVE SERVICE
(1.) STA NDA RD
RAT ES
Lead F ield Specialist
(Technician Level 4)
$227.00
SERVICE PROJECT
MANAGEMENT
(1 .) STANDA RD
RAT ES
SPM S pecialist
(Engineering Lev el 2)
$227..00/hr
SIEMENS M OT OR
SERVICE TYPES
(1.) STANDARD
RATES
Mot or S pecialist –
NAM
(Engineer ing Level 1)
$194.00/hr
M ot or
(Engineer ing Level 2)
$221.00/hr
LARGE DRIVES TECHNICAL SERVICE RATE SCHEDULE
Technical Service and S upp ort: 1 -8 00 -33 3-7421
Prices are effective January 1, 2016 and sup ers ede any pr evious Ser vice Rate Schedules or Prici ng A gree ment s and are subject to changes
without notice. Standard Terms and Conditions of Siemens Ser vice appl y (SII CS Di visi on Gener al T&Cs)
http://www.usa.sieme ns.com/siemens indus try-serviceterms-10-1-2015
Specialist(Offshor e)
Other Charges/Adjustments for Special Conditions
(2 .) Overtime Rate Standard R at e times 1.50
(3 .) Premium Time Rat e Standard R at e times 2.00
(4 .) Tr avel Time Rate At applic able Rate for D ay of W eek
(5 .) Standby/On-Call/Holdover Tim e Rate At applic able Rate for D ay of W eek
Travel & Living E xpenses Actual & Per Diem costs + 15%
Mileage $.85/mile
Notes and C larifications:
1. Standard Rate app lies to all time worked or traveled during a normal eig ht hour workd ay. The normal e ight-hour workday is d efined as
any consecutive e ight-hou r day shift period (Monday th rough Friday – Holidays exc lud ed) between the hours of 7am and 7pm, with an
allowanc e for lunchtime. 2. Overtime Rate applies to a ll work or travel time in e xc ess of 8 hours per d ay on normal weekdays and all wo rk or travel time on Saturday.
3. Premium Rate applies to a ll work or travel time on Sund ays and Ho lidays. 4. Travel Time Rate is based on portal-to-portal time for each Spec ialist p er appropriate rate for weekday of travel. If site location
circumstances require lo dg ing to be obtain ed outside of a 50 mile radius o f the site facility, charges for daily Travel Time To -F rom the site facility will be charged per the applic able rate sc hedule for the time and day o f the travel. 5. Standby, On-Call, and Holdover Time pro vided at the Customer’s request or due to circumstanc es beyond Siemens’ control will be
invoiced as work time per the applic able rate sc hedule for the time and day o f the servic e.
Travel & Livin g Expenses: Expenses are not inc luded in service work rates. Expenses inc lud e but are not limited to the fo llowing: Travel
Expenses inc lude air and ground transportation , p ermits, c ustoms fees, mileage, park ing fees, an d tolls. Living e xp enses inc lude lodging
and meals based on th e IRS General Services Administration P er D iem Rates defin ed for the c ity closest to the equip ment lo cation
(http://www.g sa.gov/po rtal/category/100120). No additional lodging or meal rec eipts are available o r will be supplied.
Purchase Order: A hard copy purchase order with terms and conditio ns o f sale is req uired before dispatching of Specialist to the job site. Purchase Orders received require Siemens Fin anc ial and Contract Review approval prior to dispatching of Specialist. If a Cu stomer has an active B lank et Purchase Order (BPO), d ispatching can occur when the Customer respond s with the required release documentation.
Qualifications and/o r Spec ial Training: Customer is responsible to notify S iemens p rior to dispatch ing of Spec ialist of any In dustry or Site
specific qualifications or train ing. Customer will be in vo ic ed for wo rk hou rs, expenses, fees, and charg es to m eet these requirements.
Special Administration Fee: W hen a particular job requires sp ec ial administratio n procedures, forms, in voic ing, etc. to be supplied, an
administration fee of 1% of order price or $50.00 per hour (whichever is greater) may be charged for the administration time.
Service Project Management (SPM): SPM Specia list support and coordination of site services will be in voiced at the SPM Specialist
Standard R ate.
International Service Support: For support and coordination of site servic es outside of th e U.S.A. or U.S. w aters, please contac t you r loc al
Siemens Servic e Organization for proposal and dispatch coo rdination.
SIEMENS INDUSTRY, INC CUSTOMER SERVICE DIVIS ION
LV-N KN -CS-0 003 _1 21 615 Page 7 of 7
Page 32 of 34
SIEMENS INDUSTRY, INC CUSTOMER SERVICE DIVISION
Kv-NKN-cs-oom 12231 Page 9 of8
Page 33 of 34
Page 34 of 34