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HomeMy WebLinkAboutAgenda_GUS_01.10.2020Notice of Meeting for the Georgetown Utility System Adv isory Board and the Gov erning Body of the City of Georgetown January 10, 2020 at 2:00 P M at Georgetown Municipal Complex, 300-1 I ndustrial Av enue, Georgetown T X T he C ity of G eorgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require as s is tance in partic ipating at a public meeting due to a disability, as defined under the ADA, reas onable as s is tance, adaptations , or ac commodations will be provided upon request. P leas e c ontact the C ity S ec retary's O ffic e, at leas t three (3) days prior to the sc heduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626 for additional information; T T Y users route through R elay Texas at 711. Regular Session (T his R egular S es s ion may, at any time, be rec es s ed to c onvene an Exec utive S es s ion for any purpose authorized by the O pen Meetings Act, Texas G overnment C ode 551.) A C all to O rder T he Board may, at any time, recess the R egular S es s ion to convene in Executive S ession at the request of the C hair, a Board Member, the C ity Manager, As s is tant C ity Manager, G eneral Manager of Utilities, C ity C ounc il Member, or legal counsel for any purpose authorized by the O pen Meetings Act, Texas G overnment C ode C hapter 551, and are subject to ac tion in the R egular S ession that follows . B Introduc tion of Visitors Employee R ec ognition -- -- None s ubmitted at time of posting C January 2020 Utility Advis ory Board - C I P Updates and November 2019 C ounc il Actions -- Wes ley Wright, P.E., S ystems Engineering Direc tor D P resentation of the 4th Q uarter F inanc ials for Water and Elec tric – P aul Diaz, Budget Manager E Elec tric Utility Update -- Daniel Bethapudi, Electric G eneral Manager F Water Utility Update -- G lenn W. Dis hong, Water Utilities Direc tor L egislativ e Regular Agenda G P ublic Wishing to Address the Board O n a subject that is posted on this agenda: P leas e fill out a s peaker registration form which c an be found on the table at the entrance to the Board Meeting. C learly print your name and the letter of the item on whic h you wis h to s peak and pres ent it to the S taff Liais on, prior to the start of the meeting. You will be called forward to s peak when the Board c onsiders that item. O nly persons who have delivered the speaker form prior to the meeting being called to order may speak. O n a subject not posted on the agenda: P ers ons may add an item to a future R egular sc heduled Board agenda by filing a written reques t with the S taff Liaison no later than one week prior to the Board meeting. T he request mus t inc lude the speaker’s name and the spec ific topic to be addres s ed with Page 1 of 105 sufficient information to inform the board and the public. Only those persons who have submitted a timely request will be allowed to speak. F or Board Liais on contac t information, please logon to https ://government.georgetown.org/georgetown-utility-sys tem-advis ory-board-gus/. -- At time of pos ting, no persons had signed up to addres s the Board. H R eview and pos s ible ac tion to approve the minutes from the regular G US Board meeting held on November 8, 2019 and the regular G US Board meeting sc heduled for December 13, 2019. - S heila K. Mitc hell, G US Board Liaison I C ons ideration and possible recommendation to approve the contrac t with Environmental Improvements , Inc . for purchas e and ins tall of c hemic al storage tank, in the amount of $54,200.65 – Mike Welc h, P lant O perations S uperintendent/G lenn W. Dishong, Water Utilities Director J C ons ideration and pos s ible rec o mmendatio n to approve renewal #2 of c ontrac t 17-054-S C with Elk R idge C ons tructio n, L L C (Water & Was tewater Treatment P lants) in the amount of $53,139.90 - Mike Welch, P lant O perations S uperintendent/G lenn W. Dishong, Water Utilities Director K C ons ideration and possible recommendation to approve amendment #1 and renewal #2 of c ontract 18- 0017-S C with Elk R idge C onstruc tion, LLC (Water & Wastewater C ollection and Dis tribution S tations) in the amo unt o f $67,767.41 per year - David T homis on, Water S ervic es Manager/G lenn W. Dishong, Water Utilities Direc tor L C ons ideration and possible recommendation to approve the purc hase of pump repairs from W EI S I NG ER I NC . from C onroe Texas in an amount not to exc eed $173,170.00, for F isc al Year -- David W. T homis on, Water S ervic es Manager/Mike Welc h, P lant O perations S uperintendent/G lenn W. Dishong, Water Utilities Director M C ons ideration and possible recommendation to approve a contrac t for the Lake Water Treatment P lant 980 High S ervic e P ump S tation Improvements project with P rota C ons truction, Inc . & P rota Inc., Joint Venture, in the amount of $3,476,420.00 - Michael Hallmark, C I P Manager/Wes ley Wright, P.E., S ys tems Engineering Direc tor Adjournment Ce rtificate of Posting I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of Meeting was posted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a plac e readily acc es s ible to the general public as required by law, on the _____ day of _________________, 2020, at __________, and remained s o posted for at leas t 72 c ontinuous hours prec eding the s cheduled time of said meeting. __________________________________ R obyn Dens more, C ity S ec retary Page 2 of 105 City of Georgetown, Texas Utility System Advisory Board January 10, 2020 S UB J E C T: C all to O rder T he Board may, at any time, rec es s the R egular S ession to c onvene in Exec utive S es s ion at the reques t of the C hair, a Board Member, the C ity Manager, Assistant C ity Manager, G eneral Manager of Utilities , C ity C ouncil Member, or legal c ouns el for any purpos e authorized by the O pen Meetings Ac t, Texas G overnment C ode C hapter 551, and are s ubjec t to action in the R egular S es s ion that follows. IT E M S UMMARY: F IN AN C IAL IMPAC T: N/A S UB MIT T E D B Y: Page 3 of 105 City of Georgetown, Texas Utility System Advisory Board January 10, 2020 S UB J E C T: January 2020 Utility Advisory Board - C I P Updates and November 2019 C ouncil Ac tions -- Wesley Wright, P.E., S ys tems Engineering Director IT E M S UMMARY: G US Item Update C oversheet January 2020 Berry Creek Wastewater Interceptor – 3C J S anta C lara crews are completing C amera Testing & c ontinue with c leanup Berry Creek Wastewater Interceptor Phases 1, 2 & 3 Alternative routing around Berry S prings P ark near Market S t. under review and redes ign Braun Elevated S torage Tank (E S T) C rews ins talling center tube and bowl to be rais ed late January 2020 Cedar Breaks to P astor Dedicated Water Line 24” waterline has been tested and on line, trench repair paving complete with C hip S eal s cheduled for early S pring 2020 C R 255 R ec ommended by G US 10/09/15, approved by C C on 10/27/15. P reliminary C onstruc tion P lans are near 80% c omplete & Eas ements 50% complete Lake 980 High S ervice Pump Station Bid O pening on 12/10/19 with five Bids being evaluated Lake WT P Chemical S torage Improvements Tas k O rder approved by G US Board 12/8/17 & C ity C ounc il 12/12/17. P ossibly c ombined with another P rojec t Lake WT P Raw Water Intake & Pump Station Improvements Divers have installed all 9 s lide gates & gate c ontrol stems /brac kets . P ipe work to be ins talled after first of the year in 2020 Park Lift S tation Tas k O rder recommended by G US 2/10/17& approved by C ity C ounc il 2/18/17. 100% Des ign P lans & S pec s being reviewed by S taff, Bids early 2020 Pastor Pump Station P ump# 1 had to be pulled and s ent bac k to factory due to s eal leaking. P ump expec ted back in F ebruaray Pecan Branch WWT P P unc hlist Items nearing completion. R AS pump replacement s cheduled Ronald Reagan Water Line R onald R eagan waterline in s ervic e, crews ins talling waterline from Main eas t on 7th street S an Gabriel Wastewater Treatment P lant – Belt Press Electric duc t banks ins talled crews to start exc avating Belt P res s slab 1/6/20 S hell Road Water line F inal Design P lans are 90% complete & Easements are 60% complete S outh Lake Water Treatment Plant – Intake & Raw Waterline Task O rder approval by G US Board 1/11/19 & C ity C ounc il 1/22/19 S un City 2.0 MG Elevated S torage Tank P ainting touch-up completed & new tank put bac k on line 12/18/19 Water Tank Rehab- 2018 Page 4 of 105 C DM Tas k O rder recommended by G US Board 12/8/17 & approved by C ounc il 12/12/17 Tentatively out for Bid early 2020 Westloop Waterline Improvements 24” waterline ins talled up to S H29, bore under 29 – R iver C hase s tarts after 1/2/20 November 2019 Council Actions (no Dec ember meeting held) -- attached F IN AN C IAL IMPAC T: N/A S UB MIT T E D B Y: Wesley Wright, P.E., S ystems Engineering Direc tor/Mic hael Hallmark, C I P Manager AT TAC H ME N T S: Description Type January 2020 CIP Updates Backup Material Council Rpt Nov 2019 mtg for Jan GUS Backup Material Page 5 of 105 GUS Item Update Coversheet January 2020 Berry Creek Wastewater Interceptor – 3CJ Santa Clara crews are completing Camera Testing & continue with cleanup Berry Creek Wastewater Interceptor Phases 1, 2 & 3 Alternative routing around Berry Springs Park near Market St. under review and redesign Braun Elevated Storage Tank (EST) Crews installing center tube and bowl to be raised late January 2020 Cedar Breaks to Pastor Dedicated Water Line 24” waterline has been tested and on line, trench repair paving complete with Chip Seal scheduled for early Spring 2020 CR 255 Recommended by GUS 10/09/15, approved by CC on 10/27/15. Preliminary Construction Plans are near 80% complete & Easements 50% complete Lake 980 High Service Pump Station Bid Opening on 12/10/19 with five Bids being evaluated Lake WTP Chemical Storage Improvements Task Order approved by GUS Board 12/8/17 & City Council 12/12/17. Possibly combined with another Project Lake WTP Raw Water Intake & Pump Station Improvements Divers have installed all 9 slide gates & gate control stems/brackets. Pipe work to be installed after first of the year in 2020 Park Lift Station Task Order recommended by GUS 2/10/17& approved by City Council 2/18/17. 100% Design Plans & Specs being reviewed by Staff, Bids early 2020 Pastor Pump Station Pump# 1 had to be pulled and sent back to factory due to seal leaking. Pump expected back in Februaray Page 6 of 105 Pecan Branch WWTP Punchlist Items nearing completion. RAS pump replacement scheduled Ronald Reagan Water Line Ronald Reagan waterline in service, crews installing waterline from Main east on 7th street San Gabriel Wastewater Treatment Plant – Belt Press Electric duct banks installed crews to start excavating Belt Press slab 1/6/20 Shell Road Water line Final Design Plans are 90% complete & Easements are 60% complete South Lake Water Treatment Plant – Intake & Raw Waterline Task Order approval by GUS Board 1/11/19 & City Council 1/22/19 Sun City 2.0 MG Elevated Storage Tank Painting touch-up completed & new tank put back on line 12/18/19 Water Tank Rehab- 2018 CDM Task Order recommended by GUS Board 12/8/17 & approved by Council 12/12/17 Tentatively out for Bid early 2020 Westloop Waterline Improvements 24” waterline installed up to SH29, bore under 29 – River Chase starts after 1/2/20 Page 7 of 105 Project: Berry Creek Wastewater Interceptor Project# 3CJ Update – January 2020 Project Description: This project will consist of approximately 15,000 linear feet of wastewater interceptor ranging in diameter from 36-inch to 30-inch from the existing Berry Creek lift station to the existing Sun City lift station. The alignment of the interceptor will generally follow Berry Creek. Purpose: The purpose of this project is to add wastewater capacity in Sun City, provide wastewater service to the Shell road area, and will allow Sun City Lift Station to come off line when the future phases are complete. Project Manager: Ken Taylor Engineer: CDM Smith Contractor: Santa Clara Construction Phase Start Finish Status / Comments Preliminary Engineering May 2015 February 2016 Recommended by GUS 5/8/15 approved by CC 5/26/15. Final Design February 2016 March 2018 100% complete ROW / Easements June 2015 Complete Bid / Award Bid # Approved by City Council on 12/11/18, NTP issued 1/24/19 Construction January 2019 February 2020 Santa Clara crews are completing Camera Testing & continue with cleanup Post Construction Page 8 of 105 Project: Berry Creek Wastewater Interceptor Phase 1,2, &3 Project# Update – January 2020 Project Description: This project will consist of approximately 21,500 linear feet of wastewater interceptor ranging in diameter from 36-inch to 48-inch from the existing Berry Creek lift station to the existing Pecan Branch Wastewater Plant. The alignment of the interceptor will generally follow Berry Creek. Purpose: The purpose of this project is to add wastewater capacity in Sun City, provide wastewater service to the Shell road area, and will allow Sun City Lift Station to come off line. Project Manager: Ken Taylor Engineer: Walker Partners, LLC Contractor: TBD Phase Start Finish Status / Comments Preliminary Engineering Recommended by GUS 10/13/17 Approved by City Council 10/23/17. Boring samples being analyzed Final Design Fall 2019 Spring 2020 ROW / Easements Bid / Award Bid # Alternative routing around Berry Springs Park near Market St. under review and redesign Construction Post Construction Page 9 of 105 Project: Braun EST Project# 2JG Update – January 2020 Project Description: This project involves - Design, bidding and general services during construction for a 3 MG elevated storage tank (EST) at the Braun EST site Purpose: The purpose of this project is to add additional elevated water storage capacity and meet the demands of the water system in the 1178 pressure plane. Project Manager: Ken Taylor Engineer: CDM Contractor: Landmark Structures Phase Start Finish Status / Comments Preliminary Engineering January 2018 March 2018 Task Order approved by GUS Board 12/8/17 & by City Council 12/12/17 Final Design April 2018 July 2018 ROW / Easements Bid / Award Bid # September 2018 October 2018 Approved by GUS Board & Council in October Construction January 2019 June 2020 Crews installing center tube and bowl to be raised late January 2020 Post Construction Page 10 of 105 Page 11 of 105 Project: Cedar Breaks EST – Pastor 24 Inch Dedicated Water Line Project# 2JI Update – January 2020 Project Description: This project will consist of approximately 12,000 linear feet water line that will run from Cedar Breaks Elevated Storage Tank to the Pastor Ground Storage Tank. The waterline will run in DB Woods Rd right-of-way for the northern portion and around the north and western border of Wood Ranch for the southern portion. Purpose: The purpose of this project is to run a dedicated water line from Cedar Breaks EST to Pastor Pump Station, this dedicated 24-inch waterline will allow the Pastor Pump Station to fill without depleting the existing distribution system and effecting fire flow. This will also increase the capacity of the Pastor Pump Station to keep up with growth and demand in the Western District. Project Manager: Ken Taylor Engineer: CDM Smith Contractor: Prota Construction Phase Start Finish Status / Comments Preliminary Engineering July 2018 September 2018 Task Order approved by GUS Board 6/6/18 & City Council 6/26/18 Final Design October 2018 November 2018 Preliminary Survey work starting ROW / Easements July 2018 November 2018 Complete Bid / Award Bid # January 2019 February 2019 Approved by Council 2/19 Construction Early 2019 February 2020 24” waterline has been tested and on line, trench repair paving complete with Chip Seal scheduled for early Spring Post Construction Page 12 of 105 Project: County Road 255 Waterline Improvements Project# 2JE Update – January 2020 Project Description: This project involves upgrading the existing 15-inch water main with 16-inch C-905 or DI pipe. This project will consist of approximately 44,500 LF of 16-inch water main replacement. Purpose: The purpose of this project is to upgrade the class pipe water mains to C-905 or DI pipe, and replace this existing main that has a large amount of water leaks. Project Manager: Ken Taylor Engineer: KPA Contractor: TBD Phase Start Finish Status / Comments Preliminary Engineering October 2015 March 2016 Recommended by GUS 10/09/15, approved by City Council on 10/27/15. Final Design March 2016 Winter 2019 80% Complete ROW / Easements October 2015 50% complete Bid / Award Bid # Construction Post Construction Page 13 of 105 Project: Lake 980 High Service Pump Station Project# 2CH Update – January 2020 Project Description: This project includes installing 4 vertical turbine pumps, 1,245 linear feet of 30-inch waterline, electrical & instrumentation building and new flowmeter with vault. Purpose: The purpose of this project is to upgrade pumping capacity into the 980 pressure plane to meet peak water demands and growth in this pressure plane area. Project Manager: Ken Taylor Engineer: CDM Contractor: TBD Phase Start Finish Status / Comments Preliminary Engineering March 2019 August 2019 Project out for Bid early November 2019 Final Design August 2019 October 2019 ROW / Easements Bid / Award Bid # Bid Opening on 12/10/19 with five Bids being evaluated Construction February 2020 October 2020 Substantial Completion is 270 days from NTP Page 14 of 105 Project: Lake WTP – Chemical Storage Improvements Project# 2CW Update – January 2020 Project Description: This project involves - Design, bidding and general services during construction for the design of sodium permanganate storage and feed system improvements at the Lake WTP. Purpose: The purpose of this project is the sodium permanganate storage and feed system improvements will be bid so that small specialized, qualified chemical feed contractors can bid the project. Project Manager: Ken Taylor Engineer: CDM Contractor: TBD Phase Start Finish Status / Comments Preliminary Engineering January 2018 March 2018 Task Order approved by GUS Board 12/8/17 & City Council 12/12/17 Final Design April 2018 June 2018 ROW / Easements Bid / Award Bid # Possibly combined with another Project Construction Post Construction Page 15 of 105 Project: Lake Water Treatment Plant Raw Water Intake & Pump Station Maintenance Improvements Project# 2CU Update – January 2020 Project Description: This project involves - Design bidding and general services during construction for the maintenance improvements consist of replacing the intake gates and other general maintenance on the 40-year-old intake. The maintenance improvements also consist of replacing some discharge piping at the Raw Water Pump Station Purpose: The purpose of this project is the replacing the intake gates and other general maintenance on the 40-year-old intake. There will also be revisions to the discharge piping that will reduce the pump head loss at the existing pump Project Manager: Ken Taylor Engineer: CDM Contractor: Huffman Contractors Phase Start Finish Status / Comments Preliminary Engineering October 2017 November 2017 Approved by GUS Board 9/17 & City Council September 17 Final Design November 2017 February 2018 ROW / Easements Bid / Award Bid # April 2018 May 2018 Approved by City Council 5/22/18 Construction Fall 2018 Spring 2020 Divers have installed all 9 slide gates & gate control stems/brackets. Pipe work to be installed after first of year in 2020 Post Construction Page 16 of 105 Project: San Gabriel Park Lift Station Improvements Project# 3CN Update – January 2020 Project Description: This project will consist of the construction a new wastewater lift station with appurtenant electrical and instrumentation improvements. Purpose: The purpose of this project is to provide wastewater service for growth and development in the San Gabriel Wastewater Basin. Project Manager: Ken Taylor Engineer: KPA Contractor: TBD Phase Start Finish Status / Comments Preliminary Engineering March 2017 June 2017 Recommended by GUS 2/10/17& City Council 2/18/17 Final Design July 2017 December 2017 90% Plans under review by Staff TCEQ variance under review ROW / Easements N/A N/A Bid / Award Bid # Tentatively Bids early 2020 Reviewing 100% Plans & Specs prior to Bid Construction Post Construction Page 17 of 105 Project: Pastor Pump Station Project# 2BZ Update – January 2020 Project Description: This project involves upgrading the existing pump station with two new motors, pumps, electrical, instrumentation & HVAC. Design of pipeline improvements to provide more water to the Pastor Pump Station and to complete the West Loop Water Line near SH 29 and DB Wood Road. Purpose: The purpose of this project is to upgrade pipeline improvements and to provide more water to the Pastor Pump Station and to complete the West Loop Water Line near SH 29 and DB Wood Road. Project Manager: Ken Taylor Engineer: CDM Contractor: Archer Western Phase Start Finish Status / Comments Preliminary Engineering May 2017 October 2017 Task Order recommended by GUS 4/14/17 and goes to Council 4/25/17. Final Design October 2017 February 2018 ROW / Easements Bid / Award Bid # GUS Board approved Contract with Archer Western 3/9/18 and Council approved 3/27/18 Construction April 2018 Winter 2019 Pump# 1 had to be pulled and sent back to factory due to seal leaking. Pump expected back in Februaray Page 18 of 105 Project: Pecan Branch Wastewater Treatment Plant Expansion Project# 3CA Update – January 2020 Project Description: The project includes expanding the existing Pecan Branch WWTP from 1.5 to 3.0 MGD including the construction of an influent pump station, screening and grit removal facilities, aeration basins, secondary clarifiers, cloth disk filters, UV disinfection facility, sludge holding tanks facilities, site grading and paving, electrical improvements, and instrumentation improvements. Purpose: The purpose of this project is to provide wastewater treatment for future growth and development. Project Manager: Ken Taylor Engineer: CDM Smith Contractor: CSA Construction Phase Start Finish Status / Comments Preliminary Engineering November 2012 March 2013 Complete Final Design December 2015 January 2017 100% Set of Plans ROW / Easements Complete Bid / Award Bid # 201717 March 2017 May 2017 Bid Opening 3/28/17 GUS Board approved 4/14/17 City Council 4/25/17 Construction July 2017 January 2020 Punchlist Items nearing completion. RAS pump replacement scheduled Post Construction Page 19 of 105 Project: Ronald Reagan Waterline Improvements Project# 2JM Update – January 2020 Project Description: This project involves upgrading the existing 15-inch water main with 16-inch C-905 or DI pipe. This project will consist of approximately 44,500 LF of 16-inch water main replacement. Purpose: The purpose of this project is to install 21,300 LF of 30” water main on the west side of Ronald Reagan from FM 2338 (Williams dr) to FM 3405 Project Manager: Ken Taylor Engineer: KPA Contractor: Royal Vista Phase Start Finish Status / Comments Preliminary Engineering October 2015 March 2016 KPA Task Order approved by GUS Board & City Council on 8/28/18 Final Design March 2016 February2018 80% Complete ROW / Easements October 2015 50% complete Bid / Award Bid # Approved by City Council 12/11/18 Construction January 2019 February 2020 Royal Vista installing water & wastewater lines along 7th street east of Main Post Construction Page 20 of 105 Project: San Gabriel Wastewater Treatment Plant – Belt Press Project# 3CP Update – January 2020 Project Description: This project involves - Design, bidding and general services during construction for a new sludge dewatering building and the installation of dewatering equipment, a polymer system and a conveyor for the San Gabriel Wastewater Treatment Plant (WWTP) Purpose: The purpose of this project is to replace the existing drying beds with a new sludge dewatering building and the installation of dewatering equipment, a polymer system and a conveyor to load a roll-off dumpster. Project Manager: Ken Taylor Engineer: CDM Contractor: TBD Phase Start Finish Status / Comments Preliminary Engineering April 2018 August 2018 Task Order approved by GUS Board 3/9/18 & by City Council 3/27/18 Final Design August 2018 December 2018 ROW / Easements N/A Bid / Award Bid # February 2019 August 2019 NTP issued 11/4/19 Construction Nov. 2019 August 2020 Electric duct banks installed crews to start excavating Belt Press slab 1/6/20 Post Construction Page 21 of 105 Project: Shell Road Waterline Improvements Project# 3CI Update – January 2020 Project Description: This project will consist of approximately 13,500 LF of 16-inch water line and approximately 2300 LF of 12-inch waterline. Purpose: The purpose of this project is to provide secondary feed of water to Sun City. Project Manager: Ken Taylor Engineer: KPA Contractor: TBD Phase Start Finish Status / Comments Preliminary Engineering April 2015 August 2015 Task Order Recommended by GUS 3/13/15 Approved by CC 3/24/15. Final Design August 2015 March 2018 90% complete ROW / Easements June 2015 October 2017 60% complete Bid / Award Bid Construction Post Construction Page 22 of 105 Project: South Lake Water Treatment Plant Intake & Raw Waterline Project# 2BN Update – January 2020 Project Description: This project will consist of design/engineering for a 22 MGD raw water intake & pump station with future expansion to 44 MGD and 3,800 LF if raw water pipeline to carry water to the SLWTP. Purpose: The purpose of this project is to provide the supply & demand for future water needs for the City of Georgetown and Western District Project Manager: Ken Taylor Engineer: CDM Contractor: TBD Phase Start Finish Status / Comments Preliminary Engineering February 2019 August 2019 Task Order approval by GUS Board 1/11/19 & City Council 1/22/19 Final Design August 2019 April 2020 ROW / Easements Bid / Award Bid Summer 2020 Construction Fall 2020 Post Construction Page 23 of 105 Project: Sun City Elevated Water Storage Tank Project# 2CP Updated – January 2020 Project Description: This project will consist of the replacement of the existing .4 million gallon Elevated Water Storage Tank with a 2 million gallon Elevated Water Storage Tank. Purpose: The purpose of this project is to increase elevated water storage in the Sun City 1015 pressure plan from .4 MG to 2MG to meet the demands of the water system in the 1015 pressure plane. Project Manager: Chris Pousson Engineer: Dunham Engineering, Inc. Contractor: CB&I Phase Start Finish Status / Comments Preliminary Engineering November 2016 May 2017 Task Order recommended by GUS 11/11/16, Approved by CC 11/22/16. Final Design May 2017 June 2017 100% complete ROW / Easements N/A N/A N/A Bid / Award Bid # July 2017 September 2017 GUS Board and Council Approved Construction December 2017 June 2019 Painting touch-up completed & new tank put back on line 12/18/19 Post Construction Page 24 of 105 Project: Water Tank Rehab - 2018 Project# 2CX Update – January 2020 Project Description: This project involves - Design bidding and general services during construction for the demolition of the steel ground storage tank (GST) and steel lime silo at the Park Water Treatment Plant (WTP), demolition of the Woods GST, and rehabilitation of the 1 MG GST at the Southside WTP; and design Purpose: The purpose of this project is the demolition of the steel structures at the Park WTP and the Woods sites and rehabilitation of the 1 MG GST at the Southside WTP site will be bid so that qualified demolition and tank rehab contractors can bid the project. Project Manager: Ken Taylor Engineer: CDM Contractor: TBD Phase Start Finish Status / Comments Preliminary Engineering January 2018 March 2018 Task Order recommended by GUS Board 12/8/17 & approved by Council 12/1/2/17 Final Design April 2018 June 2018 ROW / Easements Bid / Award Bid # Early 2020 Tentatively out for Bid early 2020 Construction Post Construction Page 25 of 105 Project: West Loop Waterline Improvements Project# 2JJ Update – January 2020 Project Description: The project consists of furnishing, installing, and providing all labor and materials required to install approximately 2,410 linear feet of new 24‐inch diameter water pipeline and approximately 425 linear feet of 8-inch diameter water pipeline Purpose: The purpose of this project is to provide adequate flows & pressure to the West University and River Chase areas Project Manager: Ken Taylor Engineer: CDM Contractor: Santa Clara Construction Phase Start Finish Status / Comments Preliminary Engineering Feb March 2019 Task Order Issued 1/24/19 Final Design March 2019 May 2019 Complete ROW / Easements June 2015 October 2017 Complete Bid / Award Bid Approved by City Council 6/25/19, PreConstruction Meeting held 8/12/19 & NTP issued for 9/6/19 Construction September 2019 April 2020 24” waterline installed up to SH29, bore under 29 – River Chase starts after 1/2/20 Post Construction Page 26 of 105 GUS BOARD ITEMS FORWARDED TO COUNCIL November 26, 2019 (No December meeting held) G Forwarded from Georgetown Utility Systems Advisory Board (GUS): Consideration and possible action to execute Task Order No. CDM-19-006-TO with CDM Smith Inc. and to execute an Inter-local Agreement between the City of Georgetown and the Brazos River Authority for the sharing of costs of an Aquifer Storage and Recovery (ASR) Assessment Project in the amount of $165,000.00 -- Glenn W. Dishong, Water Utilities Director H Forwarded from Georgetown Utility Advisory Board (GUS): Consideration and possible action to approve Task Order CDM-20-001-TO with CDM Smith, Inc. for American Water Infrastructure Act Risk and Resilience Evaluation in the amount of $150,000.00 -- Glenn W. Dishong, Water Utilities Director I Forwarded from Georgetown Utility Systems Advisory Board (GUS): Consideration and possible action to approve a Second Renewal with Wesco Distribution, Inc. to provide Honeywell electric meters and related items for the Advanced Metering Infrastructure system in an amount not to exceed $420,000.00 -- Leticia Zavala, Customer Care Director ALL ITEMS PASSED Page 27 of 105 City of Georgetown, Texas Utility System Advisory Board January 10, 2020 S UB J E C T: P res entation of the 4th Q uarter F inancials for Water and Electric – P aul Diaz, Budget Manager IT E M S UMMARY: Electric Fund: T he total annual operating revenue in the Electric F und totals $85.7 million through the fourth quarter, or 101% o f bud get, and 0.3% variance fro m projec tion. Electric revenue s ales , the larges t component o f o p erating revenue, totals $80.2 million. T he P ower C o s t Adjus tment (P C A) was increased in F eb ruary and June. O ther o p erating revenues , which is c o mp ris ed o f the metering allo catio n, developer contributions , and other c omponents, totals $5.3 million through the quarter. Total annual operating expens es in the Electric F und total $78.4 million thro ugh the q uarter. P urc hase power exp enses total $58.5 million, while c onges tion revenue rights (C R R s) credits total -$2.8 million. Net purc hase power to tals $55.6 million, which is $5.5 millio n higher than bud geted or 10.8%. T he primary factors are trans mis s io n congestio n and curtailment, late summer pric e spikes in the market, and a c hange to acc ruals for purchas e power invoic es . In additio n to the P C A increase mentio ned above, s taff rec ommend s the following ad justments to mitigate purc hased power cos ts as part o f the year-end bud get amendment. T he year-to-date c olumn o f the fund s chedule pres ented in this report is reflec tive of thes e proposed amendments. S taff has not adjusted the budget column becaus e at the time of this report C ouncil has not ac ted on the proposed amendment. F irs t, the amendment rec o gnizes $1.2 millio n in revenue from s ale o f energy to cus tomers and c harges to cus tomers. S econd, s taff p ro p o s es to s ell land owned by the Electric fund to the F leet F und. T his land will be the future s ite o f the new F leet S ervice C enter envis ioned in the fac ilities assessment. T his amo unt totals $481,927 and is s hown in the fund s chedule under “S ale of Assets ” in non-operating revenue. T hird, the Water F und will purchas e the Electric F und ’s portio n o f the Wests id e S ervice C enter (W S S C ), as well as rep ay the d eb t s ervice payments mad e fo r the fac ility in the p as t. T he center is p rimarily us ed to s erve the large western water cus tomer area. In F Y2020, s o me electric p ers o nnel will mo ve from the center to the G eorgetown Munic ip al C omplex (G MC ), and water staff at the G MC will reloc ate to the W S S C . T he p urc has e o f Elec tric ’s s hare o f the b uilding to tals $356,894. T his s hown in non-o p erating revenue under “S ale o f Assets ”. T he p revious ly paid debt s ervice principal and interes t totaled $470,000 and $305,234 res p ectively (net of hand ling fees $1,275 o n the s ched ule under d eb t s ervic e and interes t expens e). Ad d itionally, s taff p ro p o s es to reclas s the remaining liab ility of 2013 C ertific ate o f O bligation Bonds fo r the Wes ts id e S ervice C enter to taling $1.56 million fro m Elec tric to Water. T his is s hown in the fund sc hedule as a transfer in under non-operating revenue. F ourth, s taff propos es s elling a p o rtion of the fiber network o wned b y Electric to the Information Tec hnology F und . T he Elec tric F und installed and operates the network that is us ed b y departments across the C ity. T his transac tion will purchas e all the fiber infras truc ture ins talled fro m 2003 to 2011 at a cost o f $645,044. In F Y 2020, s taff will develop a multi-year p lan for the I T F und to b uy the remaind er of the fiber as s ets, and alloc ate operation and maintenanc e c os ts to all us ing funds. F inally, o ther amendments includ e: T he S outh G eorgetown Tax Increment R einvestment Zo ne F und will reimburse $633K of infras tructure investments made by the Elec tric F und. T his is shown as a trans fer in under non-o p erating revenue. O ther c hanges under no n-operating revenue includ e the s ale o f R enewable Energy C red its for $722K, and refund ing the $100K Blo o mb erg G rant revenue after C ounc il ac tion to not move fo rward with the grant. O p erating exp enditures are red uc ed thro ughout the utility, inc luding reallocating the cos t of c o nservation p ro grams that primarily b enefit water us e to the Water F und . R eturn on Investment transfer to the G eneral F und was also reduc ed an additional $500K. C apital expenditures are Page 28 of 105 als o reduced. P ending the approval of the year-end budget amendment, it is anticipated the fund will finis h the year with an end ing fund balance of $6.3 millio n. T his b alanc e c o vers the 90-day operating contingency res erve and begins to rec over the rate stabilization reserve. Water F und: O verall water operating revenue totals $67.8 million, or 113.5% of budget. T he C ity experienced higher than projec ted water s ales in the fis cal year. T his fact als o has a pos itive imp act on R O I and F ranchis e F ees in the G eneral F und. C ap ital R ec o very F ees finis hed F Y2019 higher than b udget and higher than projec ted. O ver the las t three fis cal years , the C ity has s een stro ng gro wth in this revenue s tream. T here were no no n-operating revenues in the water fund in F Y2019 while staff worked on exis ting multi-year debt and cash funded projects . Water operating exp ens es to tal $37 million, o r 99% of b udget. T he fund exp erienc ed some operational s avings in utilities, legal services, and c ontracts . Non-operating expens es total $37.4 millio n. T he C apital Improvement bud get in the Water F und totals $85.6 millio n. S taff will be bringing forward a C I P rollforward amend ment in Dec emb er to mo ve funds uns pent in F Y2019 into the F Y2020 Budget for multi-year p ro jects s uc h as the Berry C reek Interc eptor and Lake Water Treatment P lant. T he debt service actuals for F Y2019 exc eed budget due to the reimbursement of debt principal and interes t payment made b y Electric fo r the Wests id e S ervice C enter. T he year-end b udget amendment inc ludes corresponding amendments to the Water F und as desc ribed for Electric. Ending available fund balance of $47.5 million is $15 million higher than projected. However, this balanc e is used to cash fund 50% of water c apital projects next year. F IN AN C IAL IMPAC T: N/A S UB MIT T E D B Y: P aul Diaz, Budget Manager (skm) AT TAC H ME N T S: Description Type Water and Electric 4th Quarter Update Pres entation 610-Electric Q4 2019 Backup Material 660-Water Q4 2019 Backup Material Page 29 of 105 FY2019 Annual Budget Water and Electric 4th Quarter Update Page 30 of 105 FY2019 Annual Budget Electric Fund Revenues •Operating revenue in the Electric Fund totals $85.7 million through the fiscal year, or 101.4% of budget and 0.33% projections. •Electric revenue sales, the largest component of operating revenue, totals $80.2 million. –The Power Cost Adjustment increase occurred in February and June. •Other revenues, which is comprised of the AMR allocation, developer contributions, and other components, totals $5.3 million. Page 31 of 105 FY2019 Annual Budget Electric Fund Expenses •Operating expenses in the Electric Fund total $78.4 million through the quarter. –Purchase power expenses total $58.5 million. –While congestion revenue rights (CRRs) credits total -$2.8 million. –Net purchase power totals $55.6 million, which is $5.45 million higher than budgeted or 10.8%. •Congestion and curtailment •Late summer price spikes •Corrected accounting accruals process to improve the matching of revenues and expenses. Page 32 of 105 FY2019 Annual Budget Electric Amendment •Staff is proposing several amendments to the Electric Fund – both in revenues and expenses. •The next item on the agenda will be a detailed explanation of these proposed amendments. •The budget column in the fund schedule does not reflect these proposed changes as they have not been approved by Council. •The Year-To -Date column is shown as though these amendments have been approved. Page 33 of 105 FY2019 Annual Budget Electric Amendment •Adjust purchased power and CRRs ($5.4 M) •Sell assets –Fiber network installed from 2003 to 2011 to the IT fund ($645K - Multi-year process) –Land to the Fleet Fund ($481K) –Electric’s share of the Westside Service Center ($356K) –Renewable Energy Credits in the amount of ($722K) •Increase the transfer from the South Georgetown TIRZ for capital infrastructure investment from previous fiscal years. ($85K) Page 34 of 105 FY2019 Annual Budget Electric Amendment •Recognizing additional utility revenue ($1.2M) •Reduce operating expenses ($440K) •Reduce the Return on Investment transfer to the General Fund ($500K) •Not moving forward with Bloomberg Grant ($100K) •Reduce capital expenses by ($160K) •Reimburse debt expenses for Westside Service Center ($775K) and reduce remaining debt liability ($1.5 million) Page 35 of 105 FY2019 Annual Budget Electric Summary Projected Actuals Variance Beginning Fund Balance 2,103,922 2,103,922 - Revenues 89,171,943 90,100,404 928,461 Expenses 86,336,198 85,870,914 (465,284) Ending Fund Balance 4,939,667 6,333,412 1,393,745 Contingency 4,082,999 4,082,999 - Rate Stabilization 856,668 2,250,413 1,393,745 Available Fund Balance --- Page 36 of 105 FY2019 Annual Budget Water Fund •Overall water operating revenue totals $67.8 million, or 113.6% of budget. –Higher than projected water sales. A positive impact on ROI and Franchise Fees in the General Fund. •Capital Recovery Fees finished FY2019 higher than budget and higher than projected. Over the last three fiscal years, the City has seen strong growth in this revenue stream. •There were no non-operating revenues (bond proceeds) in the water fund in FY2019. Page 37 of 105 FY2019 Annual Budget Water Fund •Water operating expenses total $37 million, or 99% of budget. •Non-operating expenses total $37.4 million. –The Capital Improvement budget in the Water Fund totals $85.66 million. Staff will be bringing forward a CIP rollforward amendment in December to move funds unspent in FY2019 into the FY2020 Budget –Projects such as the Berry Creek Interceptor and Lake Water Treatment Plant. •The debt service actuals for FY2019 exceed budget due to the reimbursement of debt principal and interest payment made by Electric for Westside Service Center. Page 38 of 105 FY2019 Annual Budget Water Fund Summary Projected Actuals Variance Beginning Fund Balance 89,128,534 89,128,534 - Revenues 63,079,016 67,878,047 4,799,031 Expenses 84,691,071 74,495,412 (10,195,659) Ending Fund Balance 67,516,479 82,511,169 14,994,690 90 Day Contingency 7,498,183 7,498,183 - Non-Operational Con. 9,500,000 9,500,000 - Bond Proceed Reserve 18,000,000 18,000,000 - Available Fund Balance 32,518,296 47,512,986 14,994,690 Page 39 of 105 FY2019 Annual Budget Water Fund and CIP •FY2020 Capital Improvement Plan –New Water Projects total $18.6 million. –New Wastewater Projects total $17 million. –$45 Million of FY2019 Water/Wastewater were pre-rolled in the FY2020 Budget process. –Staff will bring the FY2020 Rollforward Amendment in Dec with additional projects that were not rolled in the budget process. Page 40 of 105  APRROVED  BUDGET   CURRENT PERIOD   YEAR TO DATE  (W/ENCUMB)   YEAR‐END  PROJECTION   YEAR‐END  VARIANCE  FAV(UNFAV)  % YEAR‐END  VARIANCE  FAV(UNFAV) BEGINNING FUND BALANCE 2,103,922                 2,103,922                 2,103,922                 ‐                              0.00% Operating Revenue Electric Revenue 79,100,000               9,368,227                 80,255,956               80,100,000               155,956                     0.19% Interest 38,000                       2,968                          78,214                       78,214                       ‐                              ‐                              Other Revenue 5,233,546                 827,032                     5,343,637                 5,216,177                 127,460                     2.44%  Transfer In  95,787                       ‐                              ‐                              ‐                              ‐                              NA Operating Revenue Total 84,467,333               10,198,227               85,677,807               85,394,391               283,416                    0.33% Operating Expenditures CRR Credits (3,000,000)                (532,188)                   (2,821,759)                (2,821,759)                ‐                              ‐                              Georgetown Utility Systems 19,337,779               1,870,561                 18,897,528               19,347,922               450,394                     2.33% Purchased Power 53,185,477               11,879,286               58,465,559               58,465,559               ‐                              ‐                              Transfers Out ‐ROI  4,325,000                 153,497                     3,825,000                 3,825,000                 ‐                              ‐                              Operating Expenditures Total 73,848,256               13,371,156               78,366,328               78,816,722               450,394                    0.57% Total Net Operations 10,619,077               (3,172,929)                7,311,479                 6,577,669                 733,810                    11.16% Non‐Operating Revenue   Renewable Energy Credits  ‐                              722,381                     722,381                     722,381                     ‐                              ‐                                Grant Revenue  100,000                     ‐                              ‐                              ‐                              ‐                              NA Transfers In  548,104                     2,196,009                 2,196,009                 2,196,009                 ‐                              ‐                              Sale of Assets  10,000                       1,483,867                 1,504,207                 859,162                     645,045                     75.08% Non‐Operating Revenue Total 658,104                    4,402,257                 4,422,597                 3,777,552                 645,045                    17.08% Non‐Operating Expenditures CIP 4,017,007                 744,586                     3,857,165                 3,872,055                 14,890                       0.38% Interest Expense 1,386,781                 (305,234)                   1,081,547                 1,081,547                 ‐                              ‐                              Debt Service 3,035,374                 (468,725)                   2,565,874                 2,565,874                 ‐                              ‐                              Non‐Operating Expenditures Total 8,439,162                 (29,373)                     7,504,586                 7,519,476                 14,890                       0.20% Total Net Non‐Operations (7,781,058)                4,431,630                 (3,081,989)                (3,741,924)                659,935                    17.64% EXCESS (DEFICIENCY) OF TOTAL REVENUE OVER TOTAL REQUIREMENTS 2,838,019                 1,258,702                 4,229,490                 2,835,745                 1,393,745                 49.15% ENDING FUND BALANCE 4,941,941                 6,333,412                 4,939,667                 1,393,745                 28.22% RESERVES Contingency 4,082,999                 4,082,999                 4,082,999                 Rate Stabilization Reserve 147,079                     2,250,413                 856,668                     Reserves Total 4,230,078                 6,333,412                 4,939,667                 AVAILABLE FUND BALANCE 711,863                    0                                 0                                 ‐                              ‐                              Electric Fund Preliminary Actuals to Year‐End Projection: Sep FY2019 Page 41 of 105 APRROVED BUDGET CURRENT PERIOD YEAR TO DATE (W/ENCUMB) YEAR-END PROJECTION YEAR-END VARIANCE FAV(UNFAV) % YEAR-END VARIANCE FAV(UNFAV) BEGINNING FUND BALANCE 89,159,703 89,128,534 89,128,534 - 0.00% Operating Revenue Capital Recovery Fee 14,250,000 1,163,198 15,803,197 15,139,255 663,942 4.39% Interest 569,400 160,456 2,080,718 1,482,998 597,720 40.30% Irrigation Utility Revenue 301,557 89,338 302,818 301,578 1,241 0.41% Other Revenue 2,262,146 321,202 5,316,144 3,546,274 1,769,870 49.91% Raw Water Revenue 140,000 132,603 353,873 140,000 213,873 152.77% Transfer In, Debt 103,725 103,725 103,725 103,725 - 0.00% Wastewater Utility Revenue 12,975,345 (40,868) 12,026,638 13,015,186 (988,548) -7.60% Water Utility Revenue 29,116,931 5,547,482 31,890,934 29,350,000 2,540,934 8.66% Operating Revenue Total 59,719,104 7,477,137 67,878,047 63,079,016 4,799,031 7.61% Operating Expenditures Irrigation 270,324 21,318 167,875 270,000 102,125 37.82% Transfer Out, Fleet/Joint Service 245,000 - 245,000 245,000 - 0.00% Transfer Out, General 275,000 68,750 275,000 275,000 - 0.00% Transfer Out, ROI 3,200,000 1,842,036 3,286,284 3,200,000 (86,284) -2.70% Transfer Out, Utilities 95,787 - - - - N/A Wastewater Distribution 904,415 206,395 713,376 795,050 81,674 10.27% Wastewater Plant Management 2,705,069 345,293 2,843,610 2,687,676 (155,934) -5.80% Water Administration 19,923,733 3,272,624 20,251,416 20,981,179 729,763 3.48% Water Distribution 2,707,265 550,231 2,450,121 2,598,600 148,479 5.71% Water Operations 4,157,528 384,377 4,241,261 4,252,288 11,027 0.26% Water Plant Management 2,948,733 399,701 2,588,735 2,909,309 320,573 11.02% Operating Expenditures Total 37,432,854 7,090,725 37,062,678 38,214,102 1,151,424 3.01% Total Net Operations 22,286,250 386,412 30,815,368 24,864,914 5,950,455 23.93% Non-Operating Revenue Bond Proceeds - - - - - N/A Non-Operating Revenue Total Non-Operating Expenditures Transfer Out - 1,562,500 1,562,500 - (1,562,500) N/A CIP 90 85,667,940 2,247,266 28,783,245 40,226,858 11,443,613 28.45% CIP 91 - - 62,218 - (62,218) N/A Debt Service 6,250,111 777,759 7,024,771 6,250,111 (774,660) -12.39% Non-Operating Expenditures Total 91,918,051 4,587,524 37,432,734 46,476,969 9,044,236 19.46% Total Net Non-Operations (91,918,051) (4,587,524) (37,432,734) (46,476,969) 9,044,236 19.46% EXCESS (DEFICIENCY) OF TOTAL REVENUE OVER TOTAL REQUIREMENTS (69,631,801) (4,201,112) (6,617,365) (21,612,055) 14,994,690 69.38% ENDING FUND BALANCE 19,527,902 82,511,169 67,516,479 14,994,690 22.21% Reserves Reserved Bond Proceeds 18,000,000 18,000,000 90 Day Operational Contingency 7,498,183 7,498,183 7,498,183 Non-Operational Contingency 9,500,000 9,500,000 9,500,000 Reserves Total 16,998,183 34,998,183 34,998,183 AVAILABLE FUND BALANCE 2,529,719 47,512,986 32,518,296 14,994,690 46.11% Water Fund Preliminary Actuals to Year-End Projection: Sep FY2019 Page 42 of 105 City of Georgetown, Texas Utility System Advisory Board January 10, 2020 S UB J E C T: Electric Utility Update -- Daniel Bethapudi, Elec tric G eneral Manager IT E M S UMMARY: F IN AN C IAL IMPAC T: . S UB MIT T E D B Y: Daniel Bethapudi, Electric G eneral Manager Page 43 of 105 City of Georgetown, Texas Utility System Advisory Board January 10, 2020 S UB J E C T: Water Utility Update -- G lenn W. Dishong, Water Utilities Director IT E M S UMMARY: F IN AN C IAL IMPAC T: . S UB MIT T E D B Y: G lenn W. Dishong, Water Utilities Director Page 44 of 105 City of Georgetown, Texas Utility System Advisory Board January 10, 2020 S UB J E C T: R eview and possible action to approve the minutes from the regular G US Board meeting held on November 8, 2019 and the regular G US Board meeting s cheduled for Dec ember 13, 2019. - S heila K. Mitchell, G US Board Liais on IT E M S UMMARY: Board to review, revis e and/or approve the minutes from the regular G US Board meeting held on November 8, 2019 and the regular G US Board meeting s cheduled for Dec ember 13, 2019. F IN AN C IAL IMPAC T: N/A S UB MIT T E D B Y: S heila K. Mitchell/G US Board Liaison AT TAC H ME N T S: Description Type GUS November 8 2019 DRAFT Minutes Backup Material GUS December 13 2019 DRAFT Minutes Backup Material Page 45 of 105 Minutes of the Meeting of the Georgetown Utility Systems Advisory Board and the Governing Body of the City of Georgetown, Texas November 8, 2019 at 2:00PM at Georgetown Municipal Complex, 300-1 Industrial Avenue, Georgetown, TX The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participation at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary’s Office, at least three (3) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 808 Martin Luther King, Jr. Street, Georgetown, TX 78626 for additional information: TTY users route through Relay Texas at 711. Board Members Present: Ed Pastor – Chair, John Copelan – Vice Chair, Edward Wiley – Secretary, Mike Cunningham, Steve Fought (Arrived at 2:01pm) Board Members Absent: Arthur Yaeger Staff Members Present: Daniel Bethapudi, Glenn Dishong, Wesley Wright, Leticia Zavala, Mike Maldonado, James Foutz, Laurie Brewer, Sheila Mitchell, David Morgan (arrived at 2:01pm), Chelsea Solomon (arrived at 2:03pm) Others Present: Allan Woelke/CDM Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A. Call to Order – Called to order by Chair at 2:00p.m. The Board may, at any time, recess the Regular Session to convene an Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, General Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. B. Introduction of Visitors – Allan Woelke, CDM Smith Employee Recognition – -- None submitted at time of posting C. November 2019 GUS CIP Project Updates and October Council Actions – Wesley Wright, P.E., Systems Engineering Director/Michael Hallmark, CIP Manager Wright noted reports in packets, gave brief updates on each. No questions. D. Electric Utility Update – Daniel Bethapudi, Electric General Manager Bethapudi gave update on hot weather nearing end. They are working on the QSE Contract. Cunningham asked and Bethapudi responded his primary objective is for the electric fund to be balanced and to provide reliable service at competitive rates. Morgan stated we plan to sell debt this spring. Morgan noted updates on board structure and Council directive ; continuing to work through process. Possible update at next meeting. E. Water Utility Update – Glenn W. Dishong, Water Utilities Director Dishong spoke on new information/format regarding these updates. He touched on regulatory updates: Lt. Governor issued a charge to the Senate to look at water topics, groundwater, etc.; broad charge, no specific details as of yet. City held first Water Summit last month and had a nice turn out. Pastor commended staff on Summit, Woelke on his presentation, great information was presented. We plan to hold an Annual Summit. Dishong gave brief update on attending the Bell County Water Symposium. New Braunfels Utilities broke ground on an Aquifer Storage and Recovery Program; there are not a lot of examples of use in Texas. Cunningham stated been doing in El Paso for a long Page 46 of 105 time, with some discussion following. TCEQ approved permit renewal of Pecan Branch; there were some concerns from people regarding our discharge. Have been working on resolving an inspection issue at San Gabriel Plant. Water Financials will be presented at future meeting. Zavala commented on customer growth and provided current customer counts; 77% come in on AMI system. Internal reorganization now has Metering Services under Customer Care Department, effective October 1st. Maldonado is Metering Services Manager. Transitioning Administrative support into Customer Care. We are working on plans for building remodel which will change reception and utility cashier areas at front of building and provide more secure areas for employees; to be approved by Council. Gave update on UMAX Project. Billing accuracy is over 99% accurate; 1% to clean up from system designs. Overall process is much better than when released a year ago. Copelan asked and Zavala responded regarding his question if AquaAlert would be mandatory to customers. Western District meters are being integrated over time. Dishong spoke about winter production levels, down fro m peak of summer. Round Rock Interconnect not in use now due to low production. Stillhouse Lake transferring water to Georgetown. Dishong gave some updates on staffing due to reorganization. We issued 367 meters in October. Need to look at when plant capacity is being brought online; if increases are still the norm? Dishong noted Electric staff housed at Westside Service Center will be moving back to the GMC building and Water staff at GMC will be moving out to Wes tside, along with himself. We will try the new arrangement and see how things work. Piloting new membranes for Lake Water Treatment Plant, as parts are no longer available due to age. Copelan asked and Dishong responded about goals for amount of water each resident can use; focusing on new lots to meet goals not necessarily expecting current users to make all the changes. Morgan spoke on new housing starts and growth as a response to Copelan’s concerns about water resources and conservation. Cunningham commented and Morgan spoke on bond issues. Dishong asked for feedback on information/format presented today and Board feels information is appropriate and informative. Legislative Regular Agenda. The Board will individually consider and possibly take action on any or all of the following items: F. Public Wishing to Address the Board On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the table at the entrance to the Board Meeting. Clearly print your name and the letter of the item on which you wish to speak and present it to the Staff Liaison, prior to the start of the meeting. You will be called forward to speak when the Board considers that item. Only persons who have delivered the speaker form prior to the meeting being called to order may speak. On a subject not posted on the agenda: Persons may add an item to a future Regular scheduled Board agenda by filing a written request with the Staff Liaison no later than one week prior to the Board meeting. The request must include the speaker’s name and the specific top ic to be addressed with sufficient information to inform the board and the public. Only those persons who have submitted a timely request will be allowed to speak. For Board Liaison contact information, please logon to https://government.georgetown.org/georgetown- utility-system-advisory-board-gus/. - No persons signed up to address the board. G. Review and possible action to approve the minutes from the Regular GUS Board meeting held on October 11, 2019. – Sheila K. Mitchell, GUS Board Liaison Minutes were considered for approval. No questions or revisions. Motion by Copelan, seconded by Pastor to approve the minutes from the Regular GUS Board meeting held on October 11, 2019. Approved 5-0-1 (Yaeger absent) H. Consideration and possible recommendation to approve a Second Renewal with Wesco Distribution, Inc. to provide Honeywell electric meters and related items for the Advanced Metering Infrastructure system in an amount not to exceed $420,000. – Mike Maldonado, Metering Manager/Leticia Zavala, Customer Care Director Maldonado presented item stating our meters are purchased from Wesco. This was a 2017 contract with (4) 1 year renewal options and he gave update on May council approval. Staff would like to wave limit and accept new pricing. Cunningham asked where Wesco/Honeywell products are manufactured and Dishong provided background history of Honeywell, Elster, etc. to update board. Page 47 of 105 Dishong commented on former lead time delays, etc. Cunningham asked and Zavala responded on how costs/bills will be impacted for customers. Morgan spoke about future plans for handling high demand times. Motion by Wiley, seconded by Cunningham to approve a Second Renewal with Wesco Distribution, Inc. to provide Honeywell electric meters and related items for the Advanced Metering Infrastructure system in an amount not to exceed $420,000. Approved 5-0-1 (Yaeger absent) I. Consideration and possible recommendation to execute Task Order No . CDM-19-006-TO with CDM Smith, Inc. and to execute an Inter-local Agreement between the City of Georgetown and the Brazos River Authority for the sharing of costs of an Aquifer Storage and Recovery (ASR) Assessment Project in the amount of $165,000.00. – Glenn W. Dishong, Water Utilities Director Dishong presented item, noting there were two contracts presented for consideration. Task Order CDM-19-006 carries out identifying a location suitable for ASR project. Gave additional details; possible location eastern Williamson County. Cunningham feels it is coming so should get on boar d with this process and prepare. Wiley asked and Dishong responded there is currently no control in Williamson County; possibility for a groundwater conservation district. Some further discussion. Motion by Wiley, seconded by Cunningham to execute Task Order No. CDM-19-006-TO with CDM Smith, Inc. and to execute an Inter-local Agreement between the City of Georgetown and the Brazos River Authority for the sharing of costs of an Aquifer Storage and Recovery (ASR) Assessment Project in the amount of $165,000.00. Approved 5-0-1 (Yaeger absent) J. Consideration and possible recommendation to approve Task Order CDM-20-001-TO with CDM Smith, Inc., for American Water Infrastructure Act Risk and Resilience Evaluation in the amount of $150,000.00. – Glenn W. Dishong, Water Utilities Director Dishong explained the law now requires every utility of a certain size to take on a risk and resilience evaluation to determine weaknesses and improvements for less risk. A Vulnerability assessment, for malevolent acts, was done after 9-11; this evaluation will be much broader. Woelke provided additional details noting requirements due to EPA by March 2020 and follow ups within 6 months. Motion by Cunningham, seconded by Wiley to approve Task Order CDM-20-001-TO with CDM Smith, Inc., for American Water Infrastructure Act Risk and Resilience Evaluation in the amount of $150,000.00. Approved 5-0-1 (Yaeger absent) Adjournment Motion by Fought, seconded by Copelan to adjourn. Meeting adjourned at 2:54PM __________________________ _____________________________ Ed Pastor – Chair Ed Wiley – Secretary _________________________________ Sheila K. Mitchell, GUS Board Liaison Page 48 of 105 Minutes of the Meeting of the Georgetown Utility Systems Advisory Board and the Governing Body of the City of Georgetown, Texas December 13, 2019 at 2:00PM at Georgetown Municipal Complex, 300-1 Industrial Avenue, Georgetown, TX The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participation at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary’s Office, at least three (3) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 808 Martin Luther King, Jr. Street, Georgetown, TX 78626 for additional information: TTY users route through Relay Texas at 711. No items were submitted for the December meeting, therefore, the December 13, 2019 meeting was cancelled. __________________________ _____________________________ Ed Pastor – Board Chair Edward Wiley – Secretary _________________________________ Sheila K. Mitchell, GUS Board Liaison Page 49 of 105 City of Georgetown, Texas Utility System Advisory Board January 10, 2020 S UB J E C T: C onsideration and pos s ible rec ommendation to approve the c ontract with Environmental Improvements, Inc. for purc hase and install of chemical s torage tank, in the amount of $54,200.65 – Mike Welch, P lant O perations S uperintendent/G lenn W. Dis hong, Water Utilities Direc tor IT E M S UMMARY: T he purpos e of this purchas e is to provide a turnkey replac ement of a bulk bleach tank. S everal tank, chemical, and engineering and c onstruc tion c ompanies were contac ted. O nly EI2 could provide the tank and installation services within the maximum ac ceptable time frame. Around the firs t of O ctober a leak was detec ted in one of two s odium hypochlorite (bleach) tanks at the Lake Water Treatment P lant, whic h was taken out of s ervic e, greatly inc reas ing diffic ulty in maintaining s upply and applic ation, and thereby decreasing the maximum water production for the plant. A full replacement must be acc omplis hed before spring demand inc reas es . S P E C IAL C O N S ID E R AT ION S : T he tank has already been replac ed. S TAF F R E C O MME N D AT IO N: S taff recommends awarding Environmental Improvements, Inc . $51,446.00 for parts and s ervic es rendered. F IN AN C IAL IMPAC T: F unds for this additional expenditure will impac t the Water S ervic es Budget. F und Actual Budget 660-5-0529-52-165 P lant Upgrade $51,446.00 $350,000.00 S UB MIT T E D B Y: Mike Welch, P lant O perations S uperintendent (s km) AT TAC H ME N T S: Description Type New Bleach Tank - EI2 - 2019 Quote Backup Material Page 50 of 105 Page 51 of 105 Page 52 of 105 City of Georgetown, Texas Utility System Advisory Board January 10, 2020 S UB J E C T: C onsideration and possible recommend ation to ap p ro ve renewal #2 of contrac t 17-054-S C with Elk R idge C onstruc tion, L L C (Water & Was tewater Treatment P lants ) in the amo unt of $53,139.90 - Mike Welc h, P lant O perations S uperintendent/G lenn W. Dishong, Water Utilities Director IT E M S UMMARY: C ity C ounc il approved c ontracting mowing services with Elk R idge C onstruc tion, LLC , with a provis ion for up to three (3) annual renewals . T he O riginal Agreement was renewed on O ctober 9, 2018 for a first renewal period ending on S eptember 30, 2019. T he mowing services will inc lude 4 Water Treatment F acilities , 5 Wastewater Treatment F ac ilities, and 4 Water Wells. C ontrac ted mowing is to oc cur on a monthly basis and a list of thes e areas are attac hed. Elk R idge has performed well for the c ity or two years and staff rec ommends continuing s ervic es with this vendor. S TAF F R E C O MME N D AT IO N: S taff recommends approval of renewal #2 of contrac t 17-054-S C with Elk R idge C onstruc tion, LLC (Water & Was tewater Treatment P lants ) in the amount of $53,139.90. F IN AN C IAL IMPAC T: F unds for this expenditure are budgeted in the Water/Was tewater landsc ape maintenanc e fund: F und Actual Budget 660-5-0529-51-525 660-5-0531-51-509 Mowing C ontrac t Maintenanc e-Landsc ape $31,000.00 $22,000.00 $31,000.00 $22,000.00 S UB MIT T E D B Y: Mike Welch, P lant O perations S uperintendent/G lenn W. Dishong, Water Utilities Director AT TAC H ME N T S: Description Type Renewal #2 with Location List Backup Material Page 53 of 105 {00011007 / v2 / RSAUCIER / PURCHASING / SERVICES / 11/4/2019} Contract No. 17-054-SC-R2 Renewal No. 2 to the Agreement between Elk Ridge Construction, LLC. and the City of Georgetown, Texas This Renewal Agreement is entered into by and between CITY OF GEORGETOWN, a Texas Home-Rule Municipal Corporation (the “City”), and ELK RIDGE CONSTRUCTION, LLC. (the “Contractor”), collectively the “Parties”, as follows: WHEREAS, the Parties entered into an Agreement on May 1, 2017 for Landscaping, Grounds Maintenance and Right-of-Way Mowing Services for Water and Wastewater Treatment Facilities (the “Services”), Contract No. 17-054-SC, (the “Original Agreement”), WHEREAS, the Original Agreement provided an initial term of eighteen months (18) months and provided for three (3) additional one (1) year renewal terms, WHEREAS, the Original Agreement was amended on September 15, 2017 to include additional locations to the Services, WHEREAS, the Original Agreement was renewed on October 9, 2018 for a first renewal period ending on September 30, 2019, WHEREAS, the Parties wish to renew the Original Agreement for a Second Renewal Term, WHEREAS, the Parties hereby agree to renew the Original Agreement in accordance with the terms of the Original Agreement as well as any terms provided herein, NOW THEREFORE, in consideration of the mutual covenants contained herein, the Parties agree as follows: 1. The Parties agree to renew the Original Agreement for an additional term, which will begin immediately upon the expiration of the first renewal term and will end on September 30, 2020, this being the Second Renewal Term. 2. During the Second Renewal Term, the not to exceed amount shall be fifty-three thousand one hundred thirty-nine dollars and ninety cents ($53,139.90) as set forth in Exhibit A to this Second Renewal. 3. This Second Renewal term binds and benefits the Parties and their successors or assigns. This document, including and incorporating the Original Agreement as amended and the First Renewal, is the entire agreement between the Parties. 4. All other terms and conditions of the Original Agreement remain in full force and effect. 5. This Second Renewal is effective on the date executed by the City. Page 54 of 105 {00011007 / v2 / RSAUCIER / PURCHASING / SERVICES / 11/4/2019} ELK RIDGE CONSTRUCTION, LLC. CITY OF GEORGETOWN By: ______________________________ By: ______________________________ Printed Name: _____________________ Printed Name: _____________________ Title: ____________________________ Title: _____________________________ Date: ____________________________ Date: _____________________________ ATTEST: __________________________________ Robyn Densmore, City Secretary APPROVED AS TO FORM: __________________________________ James Kachelmeyer, Assistant City Attorney Page 55 of 105 Attachement F - Water & Wastewater Treatment Facilities Schedule & Bid Form Water Treatment Plants: 1. Park WTP 2. Lake WTP 3. Domel 4. Soutside WTP Wastewater Treatment Plants: 1. San Gabriel WWTP 2. Dove Spring WWTP 3. Pecan Brand WWTP 4. Cimmaron Hills WWTP 5. Berry Creek WWTP Wells - added 9/15/2017 6. Well 1 7. Well 2 8. Well 5 9. Well 9 Lawn Mowing 1 1 2 2 2 2 2 2 2 2 2 1 21 30.00$ 48.87 30,788.10$ Lawn Pest Control 1 1 1 1 1 1 1 1 1 9 -$ -$ Lawn Post-Emergent 1 1 1 1 1 1 1 1 1 9 -$ -$ Granular Fire Ant Preventative 1 1 1 1 1 1 1 1 1 9 10.00$ 9 810.00$ Walkaway and Curb Edging 1 1 2 2 2 2 2 2 2 2 2 1 21 50.00$ 9 9,450.00$ Tree Trimming 1 1 90.00$ 48.87 4,398.30$ Shrub Trimming 1 1 2 25.00$ 48.87 2,443.50$ Clean UP - Trash, Debris 1 1 2 2 2 2 2 2 2 2 2 1 21 10.00$ 9 1,890.00$ 49,779.90$ Lawn Mowing 1 1 2 2 2 2 2 2 2 2 2 1 21 40.00$ 0.05$ 4 3,360.00$ 3,360.00$ 53,139.90$ Estimated AcreageALL Water and Wastewater Treatment Plants - 9 facilities Jan Feb Mar Apr Jan Feb Mar Apr Annual CostMayJun# of LocationsJulAugSepOctNovDecFrequencyUnit Cost Total Annual Cost # of Locations Annual CostEstimated Acreage EXHIBIT A - RENEWAL NO. 2 Oct Nov Dec Frequency Unit CostMayJunJulAugSepWells - Added -2017 Page 56 of 105 City of Georgetown, Texas Utility System Advisory Board January 10, 2020 S UB J E C T: C onsideration and possible rec ommend ation to approve amend ment #1 and renewal #2 of c o ntract 18- 0017-S C with Elk R id ge C ons tructio n, L L C (Water & Was tewater C ollec tion and Dis trib utio n S tations) in the amount of $67,767.41 p er year - David T homison, Water S ervic es Manager/G lenn W. Dis hong, Water Utilities Direc tor IT E M S UMMARY: O n April 25, 2017 C ity C ounc il approved c ontracting mowing services with Elk R idge C onstruc tion, LLC . O n O ctober 10, 2017, C ounc il approve a one (1) year contrac t with a provis ion for up to three (3) annual renewals . T his c ontract is for the s econd annual renewal of a four year contrac t agreement with Elk R idge C onstruc tion, LLC . T he mowing services will inc lude 35 Was tewater C ollection s ystem fac ilities and 31 Water Distribution s ystem fac ilities. C ontrac ted mowing is to oc cur on a monthly basis and a list of thes e areas are attached. T his years renewal has inc reas ed $4,752.49 from las t year ’s services due to additional fac ilities added in the s ystem. Elk R idge has done an exc eptionally good job for the C ity this past c ontract year and S taff would like to continue s ervic es with this vendor. S TAF F R E C O MME N D AT IO N : S taff recommend s approval of amendment #1 and renewal #2 of c ontrac t 18-0017-S C for the 2017 water/was tewater c o llectio n and d is tribution mowing contrac t with Elk R idge C ons tructio n, LLC in the amount not to exceed $67,767.41. F IN AN C IAL IMPAC T: F unds for this expenditure are budgeted in the Water/Was tewater landsc ape maintenanc e fund: F und Actual Budget 660-5-0528-51-509 660-5-0530-51-509 Maintenanc e-Landsc ape Maintenanc e-Landsc ape $65,000.00 $55,000.00 $65,000.00 $55,000.00 S UB MIT T E D B Y: David T homis on / G lenn Dis hong AT TAC H ME N T S: Description Type Renewal #2 with Location List Backup Material Page 57 of 105 {00010993 / v3 / RSAUCIER / PURCHASING / SERVICES / 10/1/2019} Contract No. 18-0017-SC-A1-R2 Page 1 of 2 Amendment No. 1 and Renewal No. 2 to the Agreement between Elk Ridge Construction, LLC and the City of Georgetown, Texas This is the First Amendment and Second Renewal (“Amendment and Renewal”) of the Agreement, Contract No. 18-0017-SC, (the “Original Agreement”) between the City of Georgetown, Texas and Elk Ridge Construction, LLC, collectively (the “Parties”), entered into on November 21, 2017, WHEREAS, on November 21, 2017, the Parties entered into the Original Agreement for Mowing Services for the Water and Wastewater Collection/Distribution Stations (the “Services”); WHEREAS, the Original Agreement included three one-year renewal periods and the Parties renewed the Original Agreement for a First Renewal Term on November 1, 2018; WHEREAS, the Parties wish to renew the Original Agreement for a Second Renewal and establish the prices for Services during the Second Renewal Term beginning November 21, 2019; WHEREAS, the Parties wish to amend the Original Agreement to include additional locations, this being the First Amendment; NOW THEREFORE, in consideration for the mutual benefits to be derived by the Parties from this Amendment and Renewal and other good and valuable consideration, the City of Georgetown, Texas and Elk Ridge Construction, LLC agree as follows: 1. The Parties agree to renew the Original Agreement for a Second Renewal term which will begin immediately upon the expiration of the current term and will end on November 20, 2020. 2. The Parties agree to amend the Original Agreement to include additional locaitons show in Exhibit A, attached hereto. 3. During the Second Renewal Term, the prices shown in Exhibit A, attached hereto, shall apply to the mowing services for the water and wastewater collection/distribution stations. 4. During the Second Renewal Term, the not to exeed amount shall be $67,767.41. 5. All other terms of the Original Agreement not inconsistent with this Amendment and Renewal shall apply. Except as expressly modified by this Amendment and Renewal, the Original Agreement remains unchanged and in full force and effect, subject to its terms. 6. This Amendment and Renewal is effective on the date executed by the City. [Signature page to follow] Page 58 of 105 {00010993 / v3 / RSAUCIER / PURCHASING / SERVICES / 10/1/2019} Contract No. 18-0017-SC-A1-R2 Page 2 of 2 BY THE SIGNATURES affixed below, this Amendment and Renewal are hereby incorporated into and made a part of the above-referenced Original Agreement. ELK RIDGE CONSTRUCTION, LLC CITY OF GEORGETOWN By: ______________________________ By: ______________________________ Printed Name: _____________________ Printed Name: _____________________ Title:____________________________ Title: _____________________________ Date:____________________________ Date: _____________________________ ATTEST: __________________________________ Robyn Densmore, City Secretary APPROVED AS TO FORM: __________________________________ James Kachelmeyer, Assistant City Attorney Page 59 of 105 LIFT STATIONS ACM LS Jan Feb Mar April May June July Aug Sept Oct Nov Dec Frequency Unit Cost Estimated Original Renewal 1 Renewal 2 Renewal 2 877 Westinghouse Rd Acreage Annual Cost Annual Cost Revised Unit Cost Annual Cost Mowing Services 1 1 2 2 2 2 2 2 2 2 2 1 21 30.00$ 0.032 $ 630.00 630.00$ 1.05 31.35$ 658.42$ Airport Jan Feb Mar April May June July Aug Sept Oct Nov Dec Frequency Unit Cost Estimated Original Renewal 1 Renewal 2 Renewal 2 2038 Airport Rd Acreage Annual Cost Annual Cost Revised Unit Cost Annual Cost Mowing Services 1 1 2 2 2 2 2 2 2 2 2 1 21 46.00$ 0.54 $ 960.00 $ 966.00 1.05 48.08$ 1,009.58$ Berry Creek LS Jan Feb Mar April May June July Aug Sept Oct Nov Dec Frequency Unit Cost Estimated Original Renewal 1 Renewal 2 Renewal 2 7551 Airport Rd Acreage Annual Cost Annual Cost Revised Unit Cost Annual Cost Mowing Services 1 1 2 2 2 2 2 2 2 2 2 1 21 30.00$ 0.21 $ 630.00 $ 630.00 1.05 31.35$ 658.42$ Blue Hole LS Jan Feb Mar April May June July Aug Sept Oct Nov Dec Frequency Unit Cost Estimated Original Renewal 1 Renewal 2 Renewal 2 500 Blue Hole Park Rd Acreage Annual Cost Annual Cost Revised Unit Cost Annual Cost Mowing Services 1 1 2 2 2 2 2 2 2 2 2 1 21 30.00$ 0.014 $ 630.00 $ 630.00 1.05 31.35$ 658.42$ EXHIBIT A Water and Wastewater Collection & Distribution Station Contract 18-0017-SC Renewal 2 - Elk Ridge 11/21/19 - 11/20/20 CPI CPI CPI CPI Page 60 of 105 Brushy Creek Meter Jan Feb Mar April May June July Aug Sept Oct Nov Dec Frequency Unit Cost Estimated Original Renewal 1 Renewal 2 Renewal 2 3701 W SH 29 Acreage Annual Cost Annual Cost Revised Unit Cost Annual Cost Mowing Services 1 1 2 2 2 2 2 2 2 2 2 1 21 40.00$ 0.037 $ 840.00 $ 840.00 1.05 41.80$ 877.90$ Cimarron Hills LS #1 Jan Feb Mar April May June July Aug Sept Oct Nov Dec Frequency Unit Cost Estimated Original Renewal 1 Renewal 2 Renewal 2 102 Green Leaf Ln Acreage Annual Cost Annual Cost Revised Unit Cost Annual Cost Mowing Services 1 1 2 2 2 2 2 2 2 2 2 1 21 30.00$ 0.049 $ 630.00 $ 630.00 1.05 31.35$ 376.24$ R2 Revised Schedule 1 1 1 1 1 1 1 1 1 1 1 1 12 Cimarron Hills LS #2 Jan Feb Mar April May June July Aug Sept Oct Nov Dec Frequency Unit Cost Estimated Original Renewal 1 Renewal 2 Renewal 2 801 W Cimarron Hills Trl Acreage Annual Cost Annual Cost Revised Unit Cost Annual Cost Mowing Services 1 1 2 2 2 2 2 2 2 2 2 1 21 35.00$ 0.054 $ 735.00 $ 735.00 1.05 36.58$ 438.95$ R2 Revised Schedule 1 1 1 1 1 1 1 1 1 1 1 1 12 Cimarron Hills Raw Water Meter 1 Jan Feb Mar April May June July Aug Sept Oct Nov Dec Frequency Unit Cost Estimated Original Renewal 1 Renewal 2 Renewal 2 8701 W SH 29 Acreage Annual Cost Annual Cost Revised Unit Cost Annual Cost Mowing Services 1 1 2 2 2 2 2 2 2 2 2 1 21 30.00$ 0.021 $ 630.00 $ 630.00 1.05 31.35$ 658.42$ Country Club LS Jan Feb Mar April May June July Aug Sept Oct Nov Dec Frequency Unit Cost Estimated Original Renewal 1 Renewal 2 Renewal 2 1312 Country Club Rd Acreage Annual Cost Annual Cost Revised Unit Cost Annual Cost Mowing Services 1 1 2 2 2 2 2 2 2 2 2 1 21 30.00$ 0.016 $ 630.00 $ 630.00 1.05 31.35$ 376.24$ R2 Revised Schedule 1 1 1 1 1 1 1 1 1 1 1 1 12 CPI CPI CPI CPI CPI Page 61 of 105 Crystal Knoll LS Jan Feb Mar April May June July Aug Sept Oct Nov Dec Frequency Unit Cost Estimated Original Renewal 1 Renewal 2 Renewal 2 76 CR 152 Acreage Annual Cost Annual Cost Revised Unit Cost Annual Cost Mowing Services 1 1 2 2 2 2 2 2 2 2 2 1 21 46.00$ 0.14 $ 960.00 $ 966.00 1.05 48.08$ 1,009.58$ Daniels 1 Jan Feb Mar April May June July Aug Sept Oct Nov Dec Frequency Unit Cost Estimated Original Renewal 1 Renewal 2 Renewal 2 3280 CR 255 Acreage Annual Cost Annual Cost Revised Unit Cost Annual Cost Mowing Services 1 1 2 2 2 2 2 2 2 2 2 1 21 475.00$ 1.9 $ 9,975.00 $ 9,975.00 1.05 496.43$ 10,425.03$ Ft. Cobb Way Firebreak Jan Feb Mar April May June July Aug Sept Oct Nov Dec Frequency Unit Cost Estimated Original Renewal 1 Renewal 2 Renewal 2 356 Ft Cobb Acreage Annual Cost Annual Cost Revised Unit Cost Annual Cost Mowing Services 1 1 2 2 2 2 2 2 2 2 2 1 12 50.00$ $ - $ 600.00 1.01 50.68$ 608.12$ Gatlin Creek Jan Feb Mar April May June July Aug Sept Oct Nov Dec Frequency Unit Cost Estimated Original Renewal 1 Renewal 2 Renewal 2 2109 Limestone Lake Dr.Acreage Annual Cost Annual Cost Revised Unit Cost Annual Cost Mowing Services 1 1 2 2 2 2 2 2 2 2 2 1 21 45.00$ $ - $ 945.00 1.01 45.61$ 547.31$ R2 Revised Schedule 1 1 1 1 1 1 1 1 1 1 1 1 12 Gatlin Crossing LS Jan Feb Mar April May June July Aug Sept Oct Nov Dec Frequency Unit Cost Estimated Original Renewal 1 Renewal 2 Renewal 2 3822 Maple St Acreage Annual Cost Annual Cost Revised Unit Cost Annual Cost Mowing Services 1 1 2 2 2 2 2 2 2 2 2 1 21 74.00$ 0.22 $ - 1,554.00$ 70.00$ 840.00$ R2 Revised Schedule 1 1 1 1 1 1 1 1 1 1 1 1 12 70.00$ GT Meadows LS Jan Feb Mar April May June July Aug Sept Oct Nov Dec Frequency Unit Cost Estimated Original Renewal 1 Renewal 2 Renewal 2 3698 SH 130 Acreage Annual Cost Annual Cost Revised Unit Cost Annual Cost Mowing Services 1 1 2 2 2 2 2 2 2 2 2 1 21 30.00$ 0.064 $ 630.00 630.00$ 1.05 31.35$ 376.24$ R2 Revised Schedule 1 1 1 1 1 1 1 1 1 1 1 1 12 Highlands at Mayfield LS Jan Feb Mar April May June July Aug Sept Oct Nov Dec Frequency Unit Cost Estimated Original Renewal 1 Renewal 2 Renewal 2 3870 Arterial H Acreage Annual Cost Annual Cost Revised Unit Cost Annual Cost Mowing Services 1 1 2 2 2 2 2 2 2 2 2 1 21 40.00$ 0.03 $ 840.00 $ 840.00 1.05 41.80$ 501.66$ R2 Revised Schedule 1 1 1 1 1 1 1 1 1 1 1 1 12 45.00$ Indian Creek LS Jan Feb Mar April May June July Aug Sept Oct Nov Dec Frequency Unit Cost Estimated Original Renewal 1 Renewal 2 Renewal 2 CPI CPI CPI CPI CPI CPI CPI Page 62 of 105 50111 Paleface Dr Acreage Annual Cost Annual Cost Revised Unit Cost Annual Cost Mowing Services 1 1 2 2 2 2 2 2 2 2 2 1 21 30.00$ 0.00088 $ 630.00 $ 630.00 1.05 31.35$ 376.24$ R2 Revised Schedule 1 1 1 1 1 1 1 1 1 1 1 1 12 Intercetor LS Jan Feb Mar April May June July Aug Sept Oct Nov Dec Frequency Unit Cost Estimated Original Renewal 1 Renewal 2 Renewal 2 25 Waters Edge Cir Acreage Annual Cost Annual Cost Revised Unit Cost Annual Cost Mowing Services 1 1 2 2 2 2 2 2 2 2 2 1 21 30.00$ 0.043 $ 630.00 $ 630.00 1.05 31.35$ 658.42$ Katy Crossing LS Jan Feb Mar April May June July Aug Sept Oct Nov Dec Frequency Unit Cost Estimated Original Renewal 1 Renewal 2 Renewal 2 261 Claris Ln Acreage Annual Cost Annual Cost Revised Unit Cost Annual Cost Mowing Services 1 1 2 2 2 2 2 2 2 2 2 1 21 30.00$ 0.017 $ 630.00 $ 630.00 1.05 31.35$ 658.42$ Lakeside LS Jan Feb Mar April May June July Aug Sept Oct Nov Dec Frequency Unit Cost Estimated Original Renewal 1 Renewal 2 Renewal 2 4852 Williams Dr Acreage Annual Cost Annual Cost Revised Unit Cost Annual Cost Mowing Services 1 1 2 2 2 2 2 2 2 2 2 1 21 30.00$ 0.036 $ 630.00 $ 630.00 1.05 31.35$ 376.24$ R2 Revised Schedule 1 1 1 1 1 1 1 1 1 1 1 1 12 35.00$ Lakeside #2 Jan Feb Mar April May June July Aug Sept Oct Nov Dec Frequency Unit Cost Estimated Original Renewal 1 Renewal 2 Renewal 2 928 Cedar Lake Blvd Acreage Annual Cost Annual Cost Revised Unit Cost Annual Cost Mowing Services 1 1 2 2 2 2 2 2 2 2 2 1 21 45.00$ $ - $ 945.00 1.05 47.03$ 564.36$ R2 Revised Schedule 1 1 1 1 1 1 1 1 1 1 1 1 12 60.00$ Mayfield Ranch LS Jan Feb Mar April May June July Aug Sept Oct Nov Dec Frequency Unit Cost Estimated Original Renewal 1 Renewal 2 Renewal 2 1577 Cr 176 Acreage Annual Cost Annual Cost Revised Unit Cost Annual Cost Mowing Services 1 1 2 2 2 2 2 2 2 2 2 1 21 45.00$ 0.13 $ 940.00 $ 945.00 1.05 47.03$ 564.36$ R2 Revised Schedule 1 1 1 1 1 1 1 1 1 1 1 1 12 Northlake PS Jan Feb Mar April May June July Aug Sept Oct Nov Dec Frequency Unit Cost Estimated Original Renewal 1 Renewal 2 Renewal 2 6498 RM 2338 Acreage Annual Cost Annual Cost Revised Unit Cost Annual Cost Mowing Services 1 1 2 2 2 2 2 2 2 2 2 1 21 35.00$ 0.062 $ 735.00 $ 735.00 1.05 36.58$ 768.16$ CPI CPI CPI CPI CPI CPI CPI Page 63 of 105 Oaks at San Gabriel Jan Feb Mar April May June July Aug Sept Oct Nov Dec Frequency Unit Cost Estimated Original Renewal 1 Renewal 2 Renewal 2 10621 Vista Heights Dr.Acreage Annual Cost Annual Cost Revised Unit Cost Annual Cost Mowing Services 1 1 2 2 2 2 2 2 2 2 2 1 21 30.00$ 0.2 $ 630.00 $ 630.00 1.05 31.35$ 376.24$ R2 Revised Schedule 1 1 1 1 1 1 1 1 1 1 1 1 12 40.00$ Parks LS Jan Feb Mar April May June July Aug Sept Oct Nov Dec Frequency Unit Cost Estimated Original Renewal 1 Renewal 2 Renewal 2 211 Chamber Way Acreage Annual Cost Annual Cost Revised Unit Cost Annual Cost Mowing Services 1 1 2 2 2 2 2 2 2 2 2 1 21 30.00$ 0.017 $ 630.00 $ 630.00 1.05 31.35$ 658.42$ Park Reclaim Jan Feb Mar April May June July Aug Sept Oct Nov Dec Frequency Unit Cost Estimated Original Renewal 1 Renewal 2 Renewal 2 335 E Morrow St Acreage Annual Cost Annual Cost Revised Unit Cost Annual Cost Mowing Services 1 1 2 2 2 2 2 2 2 2 2 1 21 35.00$ 0.36 $ 735.00 $ 735.00 1.05 36.58$ 768.16$ Pleasant Valley LS Jan Feb Mar April May June July Aug Sept Oct Nov Dec Frequency Unit Cost Estimated Original Renewal 1 Renewal 2 Renewal 2 2909 Sunrise Valley Ln Acreage Annual Cost Annual Cost Revised Unit Cost Annual Cost Mowing Services 1 1 2 2 2 2 2 2 2 2 2 1 21 35.00$ 0.021 $ 730.00 $ 735.00 1.05 36.58$ 768.16$ Rabbit Hill EST Jan Feb Mar April May June July Aug Sept Oct Nov Dec Frequency Unit Cost Estimated Original Renewal 1 Renewal 2 Renewal 2 1021 Westinghouse Rd Acreage Annual Cost Annual Cost Revised Unit Cost Annual Cost Mowing Services 1 1 2 2 2 2 2 2 2 2 2 1 21 82.50$ 1.1 $ 1,732.50 $ 1,732.50 1.05 86.22$ 1,810.66$ Rabbit Hill PS GS Jan Feb Mar April May June July Aug Sept Oct Nov Dec Frequency Unit Cost Estimated Original Renewal 1 Renewal 2 Renewal 2 980 Rabbit Hill Rd Acreage Annual Cost Annual Cost Revised Unit Cost Annual Cost Mowing Services 1 1 2 2 2 2 2 2 2 2 2 1 21 35.00$ 0.38 $ 735.00 $ 735.00 1.05 36.58$ 768.16$ Rail Road LS Jan Feb Mar April May June July Aug Sept Oct Nov Dec Frequency Unit Cost Estimated Original Renewal 1 Renewal 2 Renewal 2 710 W 15th St Acreage Annual Cost Annual Cost Revised Unit Cost Annual Cost Mowing Services 1 1 2 2 2 2 2 2 2 2 2 1 21 30.00$ 0.008 $ 630.00 $ 630.00 1.05 31.35$ 376.24$ R2 Revised Schedule 1 1 1 1 1 1 1 1 1 1 1 1 12 River Rd LS #1 and #2 Jan Feb Mar April May June July Aug Sept Oct Nov Dec Frequency Unit Cost Estimated Original Renewal 1 Renewal 2 Renewal 2 145 River Road Acreage Annual Cost Annual Cost Revised Unit Cost Annual Cost CPI CPI CPI CPI CPI CPI CPI CPI Page 64 of 105 Mowing Services 1 1 2 2 2 2 2 2 2 2 2 1 21 35.00$ 0.012 $ 735.00 $ 735.00 1.05 36.58$ 438.95$ R2 Revised Schedule 1 1 1 1 1 1 1 1 1 1 1 1 12 River Vista Jan Feb Mar April May June July Aug Sept Oct Nov Dec Frequency Unit Cost Estimated Original Renewal 1 Renewal 2 Renewal 2 Acreage Annual Cost Annual Cost Revised Unit Cost Annual Cost Mowing Services 35.00$ 420.00$ R2 Revised Schedule 1 1 1 1 1 1 1 1 1 1 1 1 12 35.00$ Rosedale Lot Jan Feb Mar April May June July Aug Sept Oct Nov Dec Frequency Unit Cost Estimated Original Renewal 1 Renewal 2 Renewal 2 510 Rosedale Acreage Annual Cost Annual Cost Revised Unit Cost Annual Cost Mowing Services 1 1 2 2 2 2 2 2 2 2 2 1 12 65.00$ -$ 65.00$ 780.00$ Saddle Creek Lift Station Jan Feb Mar April May June July Aug Sept Oct Nov Dec Frequency Unit Cost Estimated Original Renewal 1 Renewal 2 Renewal 2 3892 SH 130 Toll Acreage Annual Cost Annual Cost Revised Unit Cost Annual Cost Mowing Services 1 1 2 2 2 2 2 2 2 2 2 1 21 65.00$ 0.45 $ 780.00 $ 1,365.00 1.05 67.93$ 1,426.58$ San Gabriel Way/Rivers Edge Jan Feb Mar April May June July Aug Sept Oct Nov Dec Frequency Unit Cost Estimated Original Renewal 1 Renewal 2 Renewal 2 500 San Gabriel River Rd Acreage Annual Cost Annual Cost Revised Unit Cost Annual Cost Mowing Services 1 1 2 2 2 2 2 2 2 2 2 1 21 40.00$ $ - 40.00$ 480.00$ R2 Revised Schedule 1 1 1 1 1 1 1 1 1 1 1 1 12 Scenic LS Jan Feb Mar April May June July Aug Sept Oct Nov Dec Frequency Unit Cost Estimated Original Renewal 1 Renewal 2 Renewal 2 700 Scenic Dr.Acreage Annual Cost Annual Cost Revised Unit Cost Annual Cost Mowing Services 1 1 2 2 2 2 2 2 2 2 2 1 21 30.00$ 0.0098 $ 630.00 $ 630.00 1.05 31.35$ 376.24$ R2 Revised Schedule 1 1 1 1 1 1 1 1 1 1 1 1 12 Serenada Jan Feb Mar April May June July Aug Sept Oct Nov Dec Frequency Unit Cost Estimated Original Renewal 1 Renewal 2 Renewal 2 1013 Shinnecock Hills Dr.Acreage Annual Cost Annual Cost Revised Unit Cost Annual Cost Mowing Services 1 1 2 2 2 2 2 2 2 2 2 1 21 40.00$ -$ $ 840.00 1.01 40.54$ 486.50$ R2 Revised Schedule 1 1 1 1 1 1 1 1 1 1 1 1 12 Smith Branch LS Jan Feb Mar April May June July Aug Sept Oct Nov Dec Frequency Unit Cost Estimated Original Renewal 1 Renewal 2 Renewal 2 2201 E University Ave Acreage Annual Cost Annual Cost Revised Unit Cost Annual Cost CPI CPI CPI CPI CPI CPI CPI Page 65 of 105 Mowing Services 1 1 2 2 2 2 2 2 2 2 2 1 21 65.00$ 0.23 $ 735.00 $ 1,365.00 1.05 67.93$ 1,426.58$ Southwestern LS Jan Feb Mar April May June July Aug Sept Oct Nov Dec Frequency Unit Cost Estimated Original Renewal 1 Renewal 2 Renewal 2 698 Smith Creek Rd Acreage Annual Cost Annual Cost Revised Unit Cost Annual Cost Mowing Services 1 1 2 2 2 2 2 2 2 2 2 1 21 30.00$ 0.17 $ 630.00 $ 630.00 1.05 31.35$ 658.42$ Stonehenge LS Jan Feb Mar April May June July Aug Sept Oct Nov Dec Frequency Unit Cost Estimated Original Renewal 1 Renewal 2 Renewal 2 50002 Paleface Dr Acreage Annual Cost Annual Cost Revised Unit Cost Annual Cost Mowing Services 1 1 2 2 2 2 2 2 2 2 2 1 21 30.00$ 0.11 $ 630.00 $ 630.00 1.05 31.35$ 658.42$ Stonewall PSLS Jan Feb Mar April May June July Aug Sept Oct Nov Dec Frequency Unit Cost Estimated Original Renewal 1 Renewal 2 Renewal 2 223 Drystone Trl Acreage Annual Cost Annual Cost Revised Unit Cost Annual Cost Mowing Services 1 1 2 2 2 2 2 2 2 2 2 1 21 71.50$ 1.1 $ 1,501.50 $ 1,501.50 1.05 74.73$ 1,569.24$ Sun City EST Jan Feb Mar April May June July Aug Sept Oct Nov Dec Frequency Unit Cost Estimated Original Renewal 1 Renewal 2 Renewal 2 451 Sun City Blvd Acreage Annual Cost Annual Cost Revised Unit Cost Annual Cost Mowing Services 1 1 2 2 2 2 2 2 2 2 2 1 21 50.00$ 0.98 $ 1,050.00 $ 1,050.00 1.05 52.26$ 1,097.37$ Sun City LS Jan Feb Mar April May June July Aug Sept Oct Nov Dec Frequency Unit Cost Estimated Original Renewal 1 Renewal 2 Renewal 2 155 Stetson Trl Acreage Annual Cost Annual Cost Revised Unit Cost Annual Cost Mowing Services 1 1 2 2 2 2 2 2 2 2 2 1 21 40.00$ 0.35 $ 840.00 $ 840.00 1.05 41.80$ 877.90$ Sunny Trail LS Jan Feb Mar April May June July Aug Sept Oct Nov Dec Frequency Unit Cost Estimated Original Renewal 1 Renewal 2 Renewal 2 20089 sunny Trail Dr Acreage Annual Cost Annual Cost Revised Unit Cost Annual Cost Mowing Services 1 1 2 2 2 2 2 2 2 2 2 1 21 35.00$ 0.054 $ 735.00 $ 735.00 1.05 36.58$ 438.95$ R2 Revised Schedule 1 1 1 1 1 1 1 1 1 1 1 1 12 Terravista LS Jan Feb Mar April May June July Aug Sept Oct Nov Dec Frequency Unit Cost Estimated Original Renewal 1 Renewal 2 Renewal 2 2900 FM 1460 Acreage Annual Cost Annual Cost Revised Unit Cost Annual Cost Mowing Services 1 1 2 2 2 2 2 2 2 2 2 1 21 30.00$ 0.097 $ 630.00 $ 630.00 55.00$ 660.00$ R2 Revised Schedule 1 1 1 1 1 1 1 1 1 1 1 1 12 55.00$ addtl acreage added CPI CPI CPI CPI CPI CPI CPI Page 66 of 105 Westinghouse LS Jan Feb Mar April May June July Aug Sept Oct Nov Dec Frequency Unit Cost Estimated Original Renewal 1 Renewal 2 Renewal 2 7503 S IH 35 Acreage Annual Cost Annual Cost Revised Unit Cost Annual Cost Mowing Services 1 1 2 2 2 2 2 2 2 2 2 1 21 30.00$ 0.044 $ 730.00 $ 630.00 1.05 31.35$ 658.42$ Westinghouse #2 Jan Feb Mar April May June July Aug Sept Oct Nov Dec Frequency Unit Cost Estimated Original Renewal 1 Renewal 2 Renewal 2 5401 N. Mays St.Acreage Annual Cost Annual Cost Revised Unit Cost Annual Cost Mowing Services 1 1 2 2 2 2 2 2 2 2 2 1 21 55.00$ 0.044 $ 1,155.00 1.01 55.74$ 668.93$ R2 Revised Schedule 1 1 1 1 1 1 1 1 1 1 1 1 12 Wolf Ranch LS Jan Feb Mar April May June July Aug Sept Oct Nov Dec Frequency Unit Cost Estimated Original Renewal 1 Renewal 2 Renewal 2 1610 S IH 35 Acreage Annual Cost Annual Cost Revised Unit Cost Annual Cost Mowing Services 1 1 2 2 2 2 2 2 2 2 2 1 21 30.00$ 0.0015 $ 630.00 $ 630.00 1.05 31.35$ 658.42$ LIFT STATION SUBTOTAL 38,994.00$ 46,170.00$ 43,293.75$ PUMP STATIONS & ELEVATED STORAGE TANKS (EST) Andice PS Jan Feb Mar April May June July Aug Sept Oct Nov Dec Frequency Unit Cost Estimated Original Renewal 1 Renewal 2 Renewal 2 6533 FM 970 Acreage Annual Cost Annual Cost Revised Unit Cost Annual Cost Mowing Services 1 1 2 2 2 2 2 2 2 2 2 1 21 60.00$ 0.0028 $ 1,260.00 $ 1,260.00 1.05 62.71$ 1,316.85$ Braun EST Jan Feb Mar April May June July Aug Sept Oct Nov Dec Frequency Unit Cost Estimated Original Renewal 1 Renewal 2 Renewal 2 9550 W SH 29 Acreage Annual Cost Annual Cost Revised Unit Cost Annual Cost Mowing Services 1 1 2 2 2 2 2 2 2 2 2 1 21 91.50$ 1.1 $ 1,501.50 $ 1,921.50 130.00$ 2,730.00$ R2 Revised Acreage/Cost 130.00$ addt'l acreage added CPI CPI CPI CPI CPI Page 67 of 105 Carriage Oaks EST Jan Feb Mar April May June July Aug Sept Oct Nov Dec Frequency Unit Cost Estimated Original Renewal 1 Renewal 2 Renewal 2 1751 CR 200 Acreage Annual Cost Annual Cost Revised Unit Cost Annual Cost Mowing Services 1 1 2 2 2 2 2 2 2 2 2 1 21 52.00$ 0.52 $ 1,092.00 $ 1,092.00 1.05 54.35$ 1,141.27$ Cedar Breaks EST Jan Feb Mar April May June July Aug Sept Oct Nov Dec Frequency Unit Cost Estimated Original Renewal 1 Renewal 2 Renewal 2 807 Cedar Breaks Rd Acreage Annual Cost Annual Cost Revised Unit Cost Annual Cost Mowing Services 1 1 2 2 2 2 2 2 2 2 2 1 21 92.15$ 0.57 $ - 1,935.15$ 1.01 93.40$ 1,961.33$ Central EST Jan Feb Mar April May June July Aug Sept Oct Nov Dec Frequency Unit Cost Estimated Original Renewal 1 Renewal 2 Renewal 2 202 W Central Dr Acreage Annual Cost Annual Cost Revised Unit Cost Annual Cost Mowing Services 1 1 2 2 2 2 2 2 2 2 2 1 21 30.00$ 0.33 $ 630.00 $ 630.00 1.05 31.35$ 658.42$ Escalera EST Jan Feb Mar April May June July Aug Sept Oct Nov Dec Frequency Unit Cost Estimated Original Renewal 1 Renewal 2 Renewal 2 6400 RM 2243 Acreage Annual Cost Annual Cost Revised Unit Cost Annual Cost Mowing Services 1 1 2 2 2 2 2 2 2 2 2 1 21 35.00$ 0.38 $ 735.00 $ 735.00 1.05 36.58$ 768.16$ Hoover OS Jan Feb Mar April May June July Aug Sept Oct Nov Dec Frequency Unit Cost Estimated Original Renewal 1 Renewal 2 Renewal 2 2675 CR 223 Acreage Annual Cost Annual Cost Revised Unit Cost Annual Cost Mowing Services 1 1 2 2 2 2 2 2 2 2 2 1 21 85.50$ 1.1 $ 1,732.50 $ 1,795.50 1.05 89.36$ 1,876.51$ Irving PS Jan Feb Mar April May June July Aug Sept Oct Nov Dec Frequency Unit Cost Estimated Original Renewal 1 Renewal 2 Renewal 2 651 CR 143 Acreage Annual Cost Annual Cost Revised Unit Cost Annual Cost Mowing Services 1 1 2 2 2 2 2 2 2 2 2 1 21 50.00$ 1.9 $ 1,050.00 $ 1,050.00 1.05 52.26$ 1,097.37$ James St EST Jan Feb Mar April May June July Aug Sept Oct Nov Dec Frequency Unit Cost Estimated Original Renewal 1 Renewal 2 Renewal 2 1301 James St Acreage Annual Cost Annual Cost Revised Unit Cost Annual Cost Mowing Services 1 1 2 2 2 2 2 2 2 2 2 1 21 35.00$ 0.28 $ 735.00 $ 735.00 1.05 36.58$ 768.16$ Jennings Branch EST Jan Feb Mar April May June July Aug Sept Oct Nov Dec Frequency Unit Cost Estimated Original Renewal 1 Renewal 2 Renewal 2 1015 Jennings Branch Rd Acreage Annual Cost Annual Cost Revised Unit Cost Annual Cost Mowing Services 1 1 2 2 2 2 2 2 2 2 2 1 21 125.00$ 1.5 $ 2,625.00 $ 2,625.00 1.05 130.64$ 2,743.43$ CPI CPI CPI CPI CPI CPI CPI CPI Page 68 of 105 Leander EST PS Jan Feb Mar April May June July Aug Sept Oct Nov Dec Frequency Unit Cost Estimated Original Renewal 1 Renewal 2 Renewal 2 2012 Leander Rd Acreage Annual Cost Annual Cost Revised Unit Cost Annual Cost Mowing Services 1 1 2 2 2 2 2 2 2 2 2 1 21 60.00$ 0.91 $ 1,243.00 $ 1,260.00 1.05 62.71$ 1,316.85$ Pastor PS Jan Feb Mar April May June July Aug Sept Oct Nov Dec Frequency Unit Cost Estimated Original Renewal 1 Renewal 2 Renewal 2 1716 W University Ave Acreage Annual Cost Annual Cost Revised Unit Cost Annual Cost Mowing Services 1 1 2 2 2 2 2 2 2 2 2 1 21 40.00$ 0.77 $ 840.00 $ 840.00 1.05 41.80$ 877.90$ RR 1869 PS Jan Feb Mar April May June July Aug Sept Oct Nov Dec Frequency Unit Cost Estimated Original Renewal 1 Renewal 2 Renewal 2 745 RM 1869 Acreage Annual Cost Annual Cost Revised Unit Cost Annual Cost Mowing Services 1 1 2 2 2 2 2 2 2 2 2 1 21 60.00$ 0.64 $ 1,260.00 $ 1,260.00 1.05 62.71$ 1,316.85$ Schneider Well Jan Feb Mar April May June July Aug Sept Oct Nov Dec Frequency Unit Cost Estimated Original Renewal 1 Renewal 2 Renewal 2 851 CR 142 Acreage Annual Cost Annual Cost Revised Unit Cost Annual Cost Mowing Services 1 1 2 2 2 2 2 2 2 2 2 1 21 65.00$ 1 $ 1,365.00 $ 1,365.00 1.05 67.93$ 1,426.58$ Sequoia PS Jan Feb Mar April May June July Aug Sept Oct Nov Dec Frequency Unit Cost Estimated Original Renewal 1 Renewal 2 Renewal 2 302 W. Sequoia Acreage Annual Cost Annual Cost Revised Unit Cost Annual Cost Mowing Services 1 1 2 2 2 2 2 2 2 2 2 1 21 110.00$ 2 $ 2,310.00 $ 2,310.00 1.05 114.96$ 2,414.22$ Well 8 Jan Feb Mar April May June July Aug Sept Oct Nov Dec Frequency Unit Cost Estimated Original Renewal 1 Renewal 2 Renewal 2 4200 Airport Rd Acreage Annual Cost Annual Cost Revised Unit Cost Annual Cost Mowing Services 1 1 2 2 2 2 2 2 2 2 2 1 21 47.85$ 0.25 $ 1,005.00 $ 1,004.85 1.05 50.01$ 1,050.19$ Woods PS Jan Feb Mar April May June July Aug Sept Oct Nov Dec Frequency Unit Cost Estimated Original Renewal 1 Renewal 2 Renewal 2 6605 S Lakewood Dr Acreage Annual Cost Annual Cost Revised Unit Cost Annual Cost Mowing Services 1 1 2 2 2 2 2 2 2 2 2 1 21 46.00$ 0.6 $ 960.00 $ 966.00 1.05 48.08$ 1,009.58$ PUMP STATION SUBTOTAL 20,344.00$ 22,785.00$ 24,473.66$ GRAND TOTAL: LIFT STATION + PUMP STATIONS 59,338.00$ 68,955.00$ 67,767.41$ CPI CPI CPI CPI CPI CPI CPI Page 69 of 105 City of Georgetown, Texas Utility System Advisory Board January 10, 2020 S UB J E C T: C onsideration and pos s ible rec ommendation to approve the purchas e of pump repairs from W EI S I NG ER I NC . from C onroe Texas in an amount not to exceed $173,170.00, for F is cal Year -- David W. T homison, Water S ervices Manager/Mike Welch, P lant O perations S uperintendent/G lenn W. Dishong, Water Utilities Director IT E M S UMMARY: In O c tober o f this year the C ity Water Dep artment had c o nducted a full assessment on distrib utio n high s ervic es pump s and treatment bac kwas h pump s alo ng with a failure o f o ne of the productio n wells . T he following is a lis t of pump rebuilds needed before peak demand begins : Treatment P lant Backwash P ump, P roduc tion Well #9, High S ervice P ump #2 and High S ervice P ump #4. W EI S I NG ER I NC . submitted a quotation in ac cordance with BuyBoard c ontract #589-19. S TAF F R E C O MME N D AT IO N: S taff recommends the purc hase of pump repairs from W EI S I NG ER I NC . in an amount not to exc eed $173,170.00. F IN AN C IAL IMPAC T: F unds for this additional expenditure are available in the Water S ervic es Budget. F und Actual Budget 660-5-0530-51-544 660-5-0529-51-544 Maintenance - P umps $140,000.00 $40,000.00 $140,000.00 $40,000.00 S UB MIT T E D B Y: David W. T homison, Water S ervices Manager (s km) AT TAC H ME N T S: Description Type Georgetown TIR backwas h (002)Backup Material Georgetown Walden Backwas h Pump 2502-2 Backup Material Georgetown Ins pection Report_City of Well 9_2019-11-25 Backup Material Georgetown Well 9_2019-12-10 Quote Backup Material Georgtown TIR walden boos ter Backup Material Georgetown Walden Booster Pump 2502-1 Backup Material Georgetown TIR booster DB Wood Backup Material Georgetown DB Wood Pump 1 2502-3 (003)Backup Material Page 70 of 105 FORM NO RECEIVING REPORT Date: Job #: PUMP RECEIVING REPORT Customer:City of Georgetown 11/27/2019 1,180 PUMP #:Walden Park Plant Backwash 2502‐2 MOTOR DATA Manufacturer:Serial #:Horsepower:75 Frame:Volts:RPM: PUMP DATA Manufacturer:Peabody‐Floway Serial #:87‐01243 Model:14 MAM 1 1Design Point:4,200 gpm @ 42 ft. TDH # of Stages: Peabody Floway 14MAM‐1 RECEIVING_TIR_2502‐2.xlsx Page 71 of 105 Form # TIR_VTP_PRODUCT LUBE Bowl shaft size (in): Bowl bearing size: Suction case bearing: Wear rings: Impeller type: Impeller trim: Collet type: Intermediate bowls: Discharge case: Suction case: Column adapter (bowl): Suction coupling/adapter: Intermediate bowl bolting: Discharge case bolting: Sand collar: Bowl shaft coupling: Stuffing box bearing: Spider bearing: Bearing inserts: Discharge column adapter: Discharge head type:Manufacturer: Discharge head size: 17" CLEAN & POLISH CLEAN & POLISH REPLACE REPLACE STAINLESS CLEAN & POLISH PEABODY‐FLOWAY 14 X 14 X 20 Pass Fail A B C D E F CD MOTOR 12 1/8" 1 5/8" x  44 1/4" .010 CLEARANCE .011 CLEARANCE NONE OPEN Pass # of Stages:g.p.m. @ Serial #: 1 5/8" Volts: Model: 4,200 42 RPM: XPass TPL: X X Manufacturer: Design Point: Column Size: Customer: Pump # TYPE: 87‐01243 City of Georgetown Walden Park Plant Backwash Shaft (in.) Frame: 14" Peabody‐Floway Job #: Date: ft. TDH TIR VERTICAL TURBINE PUMP PRODUCT LUBE 11/27/2019 2502‐2 MOTOR DATA 75Serial #:Horsepower: X 1 144" x Fail Fail Fail Fail Fail FailX PUMP  INSTALLATION  DIMENSIONS H Fail Fail Fail Fail Fail 1,180 WELL PUMP DATA 14 MAM 1 I 144"120 1/2"23 1/2"39 1/2" TPL=B+C X X X X Fail Fail Fail Fail X X Fail Fail Fail REPLACE .010 CLEARANCE REPLACE Pass Pass 17 1/2" Pass Pass Pass Pass Pass Pass Pass Pass Pass Pass Pass Pass Pass Pass Peabody Floway 14MAM‐1 RECEIVING_TIR_2502‐2.xlsx Page 72 of 105 Form # TIR_VTP_PRODUCT LUBE Pass Fail Pass Fail Pass Fail Pass Fail Pass Fail Pass Fail Pass Fail Pass Fail Suction strainer/type:Pass Fail Length:Quantity: Pass Fail Length:Quantity: Pass Fail Pass Fail Length:Quantity: Pass Fail Size:Quantity: Pass Fail Length:Quantity: Pass Fail Head shaft nut & keyway:Pass Fail Gear drive:Type:Pass Fail Bore size:Pass Fail PIPE PROJECTION WITH HANGAR FLANGE INSTALLED = 35" PIPE PROJECTION WITHOUT HANGAR FLANGE = 35 1/2" SAND COLLAR 6 3/4" FIRST IMPELLOR 8 1/4" X X X X X X X 5' 5' 1 1 60"/82 1/8" 45" 2 X 2502‐2 Line shaft:  Size: Line shaft couplings: Motor Shaft  Size: Customer:City of Georgetown Column pipe:  Size: Column pipe:  Size: Line shaft TPI: Packing:INSTALL MECHANICAL SEAL WORN Model Number: 2 Adapter stud & nuts: COMMENTS: J K L BOWL  DIMENSIONS CORRODED CORRODED 14" 14" 10 1 5/8" 1/ 5/8" 1 1/2" Length: Packing gland & screws: Nuts for packing gland: Spider Bearing: Suction pipe:Y N Lantern ring: Stuffing box: Mechanical Seal Manufacture: Pump #Walden Park Plant Backwash Job #: VERTICAL TURBINE PUMP INSPECTION REPORT PRODUCT  LUBE Date:11/27/2019 Peabody Floway 14MAM‐1 RECEIVING_TIR_2502‐2.xlsx Page 73 of 105 Form # TIR_VTP_PRODUCT LUBE INITIAL OBSERVATIONS: REPLACE BOWL SHAFT REPLACE LINE SHAFTS REPLACE SHAFT COUPLINGS REPLACE BOWL BEARINGS, SUCTION BEARING, AND STUFFING BOX BEARING REFURBISH STUFFING BOX INSTALL NEW MECHANICAL SEAL PER DAVE LAVORA BLAST AND COAT HEAD OD AND ID BLAST AND COAT COLUMNS OD AND ID REPLACE SPIDER BEARING REPLACE ALL HARDWARE VERTICAL TURBINE PUMP  INSPECTION REPORT Customer:CITY OF GEORGETOWN Date:11/27/2019 Pump #WALDEN PARK BACKWASH Job #:2502‐2 Peabody Floway 14MAM‐1 RECEIVING_TIR_2502‐2.xlsx Page 74 of 105 Form # TIR_VTP_PRODUCT LUBE Peabody Floway 14MAM‐1 RECEIVING_TIR_2502‐2.xlsx Page 75 of 105 TO: DATE: 16-Dec-2019 COMPANY: PROPOSAL SENT: Email JOB REFERENCE: Item No Qty Sell Price 1 1 1 $430.00 $610.00 1 $610.00 $610.00 1 $610.00 $110.40 1 $111.00 #######1 $1,600.00 #######1 $1,727.00 #######1 $1,350.00 #######1 $8,100.00 #######$3,304.00 1 #######$1,500.00 1 #######$3,600.00 1 #######1 $5,625.00 #######$10,875.00 $600.00 $34,132.00 ####### $725.00 Shipment: F.O.B. Jobsite PROPOSAL Walden Park Plant - Backwash Replace Motor Drive Shaft 1 1/2" Replace Line Shaft Couplings 1 5/8" Replace Bowl Bearings Replace Suction Bearings Replace Discharge Bearings Replace 14" Column Pipe and Spider with Rubber Insert Bearings Rebuild Stuffing Box. Remachine Face, Fits, and Replace Bearing. Reuse existing head Blast and Coat Head,Bowl Assembly and Column Pipe with PPG Amerlock 2/400. Total with Option 1, New EV05 Cartridge Seal $37,225.00 Weisinger Incorporated PO Box 2848 - Conroe, TX 77305 936-756-7721 - 281-353-8484 - 936-756-7723 fax Peabody-Floway 14MAM1 Jeff De Leon City of Georgetown Water Services Supervisor Call or email us if you require additional information regarding this proposal. Replace Line Shaft 1 5/8" X 10' Total: Option 2 New 1.625” EV05 Cartridge Seal Lead time: 3-4 Weeks, Excluding Holidays. In lieu of rebuilding stuffing box: Description Peabody-Floway 14MAM-1 Repairs to 1-Stage Backwash Pumping Unit Replace Pump Shaft 1 5/8" x 44 1/4 Mobilize to job site Perform start up Misc. Hardware Pump Assembly Per diem Regulated by the Texas Dept. of Licensing Regulation: P.O. Box 12157 Austin, TX 78711 (800)803-9202 or (512)463-7880 TDLR: 1992 AI Page 76 of 105 Projection:10"Lateral (in): Discharge column adapter:Internal butt Pass X Fail Design Point:g.p.m. @ ft. TDH # of Stages: Column Size:10"Shaft (in.)1 1/4 w/ 7/16 sleeve Setting (ft): Pass Pass Pass Pass Pass Pass Carbon steel ID pitted and rusty Bronze Fail Fail Fail Unknown Fail Pass Pass Pass XPass X X X Customer: Pump # TYPE: Fail Fail Fail Fail Fail Fail Fail Fail Fail Fail Fail Fail - Pass Pass Pass Model: RPM: PUMP DATA 12ENL Spider bearing: VERTICAL TURBINE PUMP INSPECTION REPORT | PRODUCT LUBE 11/25/2019 MOTOR DATA Serial #:Horsepower: X X X X City of Georgetown Water Well No. 9 Frame: Job #: Date: Manufacturer:Flowserve Serial #:0907XGT74965 Discharge case bolting: Sand collar: Bowl shaft coupling: Discharge case: Pass Closed bronze, pitted and rough N/A X Pass Pass Pass Pass Bowl shaft size (in): Bowl bearing size: Suction case bearing: Wear rings: Impeller type: Impeller trim: Collet type: Intermediate bowls: Volts: Manufacturer:CI Suction case: Column adapter (bowl): Suction coupling/adapter: Intermediate bowl bolting: Bearing inserts: Discharge head type: Discharge head size: top of imp. - 7 9/16, bottom of imp 9 11/16 10 x 16 1/2 2 140' 5/8 Fail Fail X X X X X X X - X A B C DE F US 60 1650 100 Page 77 of 105 Customer: Pump # VERTICAL TURBINE PUMP INSPECTION REPORT | PRODUCT LUBE 11/25/2019City of Georgetown Water Well No. 9 Job #: Date: Top special shaft: Dimensions:BA - 0 0 0 0 0 Length:Pass Fail X60" Stuffing box bearing:Pass Fail X FailStuffing box:Packing:graphite Pass X Length: 119 1/4 59 1/4 10' 5' Quantity: Quantity: N/A Pass Pass Pass Pass Pass Pass Pass D Fail Fail Fail Fail Fail Fail - 1 1/4 1 1/4 Length: Length: Length: Length: Quantity: - 13 X - - X - X - - Pass Pass Pass Pass Fail 13 1 - 1 14 Fail Fail Column pipe: Line shaft Line shaft: Suction pipe:n/a Cone, threaded/ coated CS Lantern ring: Packing gland & screws: Size: Size: Size: 10" 10" Column pipe: Type of mechanical seal: Adapter stud & nuts: Size: Mechanical Seal:- Nuts for packing gland: Suction strainer/type: Size: PVC: Pass Fail Quantity: 13 1 13 1 Fail Fail Fail PassLine shaft couplings:Quantity: Size:1 1/4 X X -Type:Gear drive: Motor Shaft Size:Length:1 1/4 37 1/2 1 14 Head shaft nut & keyway: Quantity: Pass Fail Pass Fail Bore size:-Pass -Fail HGFEC Size:Yes 1"Pass Fail X G H Page 78 of 105 Customer: Pump # VERTICAL TURBINE PUMP INSPECTION REPORT | PRODUCT LUBE 11/25/2019City of Georgetown Water Well No. 9 Job #: Date: INITIAL OBSERVATIONS: Airline Poly, bad Column 10" x 119 1/4, qty: 13 All bad pits in faces Very rusty, thin faces 1 has hole Shafts 1 1/4 with 1 7/16 stainless sleeve All bad Very rusty Couplings carbon steel, very rusty Pump Enamal coating is intact All uncoated surfaces very pitted Impellors very pitted and rough Down hole probe Head C.I is filthy, needs blast and paint Page 79 of 105 Page 80 of 105 Page 81 of 105 Page 82 of 105 Page 83 of 105 Page 84 of 105 Page 85 of 105 Page 86 of 105 Page 87 of 105 PO Box 909  Willis, TX 77378 936-756-7721  281-353-8484  936-756-7723 fax www.weisingerinc.com Regulated by the Texas Dept. of Licensing & Regulation: P.O. Box 12157 Austin, TX 78711 (800)803-9202 or (512)463-7880 www.tdlr.texas.gov. TDLR: 1992 AI December 10, 2019 Georgetown Utility Systems 300-1 Industrial Ave. Georgetown, TX 78626 Attn: Jeffrey De Leon jeffrey.deleon@georgetown.org Ref: Water Well No. 9 Dear Jeffrey: The existing Flowserve 12ENL/2 stage pump was found to contain heavy pitting in the cast iron surfaces and the bronze impellers. All of the 10" column has rust pitting on their ID &OD surfaces and in their sealing faces, one joint of column pipe has a hole in it about 1/2" in diameter. The 1 1/4" line shafts are very rusty and the stainless-steel sleeves have over tolerance wear. All of the drop-in spiders contain galling on their sealing faces and the rubber inset bearings are worn above acceptable tolerances. The stuffing box bearing is worn above acceptable tolerances and it is missing the lantern ring. The existing discharge head and downhole probe are both in fair condition and may be reused. The existing motor was not brought in for inspection. A TV Survey was performed on 12/03/19 after removing the pumping equipment from the well. The static water level was 15’ and the total depth viewed was 164’. There were no structural issues noted at this time. Based on the review of the TV Survey, we recommend jetting the fill from the bottom of the well and re-surveying the well. Scope of Services – Well Rehabilitation - Haul work-pipe to the well site - Service rig and crew to jet the fill/debris from the bottom of the well - Perform a TV Survey of the well and present a report of findings Estimated Subtotal for Well Rehabilitation Outlined ............................................... $18,880.00 Recommended Pumping Equipment and Services 1 140’ 140’ 1 1 1 145’ 1 - New 1,650 GPM @ 100’ TDH open line shaft bowl assembly with 416 S.S. collets - New 10” x 1 ¼” product lubricated column assemblies with 416 S.S. line shafts and a 10” 304 S.S. cone strainer - New 1” PVC sounding tube - Rebuild the existing stuffing box with a new bronze bearing and graphite packing - Sandblast, prime and paint the existing discharge head and parts - New 1 ¼” motor drive shaft, complete with head shaft nut, gib key, and lock bolt - New ¼” PVC coated S.S. airline complete with water level detector kit - Miscellaneous Items to Make Operational - Shop Labor to load the New Equipment for Shipment - Haul pumping equipment to the well site - Service rig and crew to install pumping equipment in the well - Startup and test the well Page 88 of 105 December 10, 2019 Attn: Jeffrey De Leon Re: Water Well No. 9 Page -2- -Collect (1) bacteriological sample Estimated Subtotal for Equipment and Services outlined ........................................ $51,866.00 Estimated Grand Total Outlined ................................................................................. $70,746.00 Thank you for the opportunity to offer you our services as we await your response. Sincerely, Charlie McCulloch Weisinger Incorporated BuyBoard Contract # 589-19 Page 89 of 105 FORM NO RECEIVING REPORT Date: Job #: PUMP RECEIVING REPORT Customer:City of Georgetown 11/27/2019 1,780 PUMP #:Walden Park Plant Booster 2 2502‐1 MOTOR DATA Manufacturer: Serial #: Horsepower:200 Frame: Volts: RPM: PUMP DATA Manufacturer:Peabody‐Floway Serial #:87‐01239 Model:14 FKH 3 COMMENTS 3Design Point:2,500 gpm @ 216 ft. TDH # of Stages: Peabody Floway 14FKH‐3 RECEIVING_TIR_2502‐1.xlsx Page 90 of 105 Form # TIR_VTP_PRODUCT LUBE Bowl shaft size (in): Bowl bearing size: Suction case bearing: Wear rings: Impeller type: Impeller trim: Collet type: Intermediate bowls: Discharge case: Suction case: Column adapter (bowl): Suction coupling/adapter: Intermediate bowl bolting: Discharge case bolting: Sand collar: Bowl shaft coupling: Stuffing box bearing: Spider bearing: Bearing inserts: Discharge column adapter: Discharge head type: Manufacturer: Discharge head size: TPL=B+C 146" (Threaded Head) PUMP  INSTALLATION  DIMENSIONS Replace Visually Fair Condition Galded Worn Worn  Worn Rubber Insert HI 146" 83.5" 64"25"12" 14" Bell Visually Fair Condition Visually Fair Condition Replace Pass ABC D E FCD MOTOR Visually Fair Condition J 16 5/8" 1 15/16" x 74 3/4" 1.965" 1.952" .028" Clearance Closed Bronze 9.5" x 11.5" SS Tapered  Peabody‐Floway 12"x12"x20" Pass Cast Iron # of Stages:g.p.m. @ Serial #: 1 15/16" x 1 5/8" x 1 1/2" Volts: Model: 2,500 216 RPM: XPass TPL: X X X X Pass Pass Manufacturer: Design Point: Column Size: Customer: Pump # TYPE: 87‐01239 City of Georgetown Walden Park Plant Booster 2 Shaft (in.) Frame: 12" Peabody‐Floway Job #: Date: ft. TDH TIR VERTICAL TURBINE PUMP PRODUCT LUBE 11/27/2019 2502‐1 MOTOR DATA 200 1,780 WELL PUMP DATA 14 FKH 3 Serial #: Horsepower: X 3 146" X X X Fail Fail Fail Fail Fail Fail X Fail Fail Fail Fail Fail Fail Fail Fail X X X X X X Fail Fail Fail Fail Fail Pass Pass Pass Pass Pass Pass Pass Pass Pass Pass Pass Pass Pass Pass Peabody Floway 14FKH‐3 RECEIVING_TIR_2502‐1.xlsx Page 91 of 105 Form # TIR_VTP_PRODUCT LUBE Pass Fail Pass Fail Pass Fail Pass Fail Pass Fail Pass Fail Pass Fail Pass Fail Suction strainer/type: Pass Fail Length: Quantity: Pass Fail Length: Quantity: Pass Fail Pass Fail Length: Quantity: Pass Fail Size: Quantity: Pass Fail Length: Quantity: Pass Fail Head shaft nut & keyway: Pass Fail Gear drive: Type: Pass Fail Bore size:Pass Fail Pipe is heavily corroded. Needs replaced.  Shafting and bearings are worn. Need replaced. Stickdown: 5 3/8" Top Column Projection: 17" Lateral 1" Sand Collar 6 5/8" X X X X X Replace  X X X 24.5" 59.25" 1 1 88.375" 1.5" 50.75" 1 Model Number: 2 1 Line shaft:  Size: Line shaft couplings: Motor Shaft  Size: 12" 12" 10 1.625" 1.5" 1.5" Customer: VERTICAL TURBINE PUMP INSPECTION REPORT  PRODUCT LUBE City of Georgetown Date:11/27/2019 None Column pipe:  Size: Column pipe:  Size: Line shaft TPI: Packing: Rebuild Stuffing Box COMMENTS: J K L 12" 64" Water Lube BOWL  DIMENSIONS Lantern ring: Packing gland & screws: Nuts for packing gland: Stuffing box: Mechanical Seal Manufacture: Adapter stud & nuts: Spider Bearing: Suction pipe: Pump #Walden Park Plant Booster 2 Job #:2502‐1 Length:Y N X X Peabody Floway 14FKH‐3 RECEIVING_TIR_2502‐1.xlsx Page 92 of 105 Form # TIR_VTP_PRODUCT LUBE Recommendations: Replace Pump Shaft. Replace Line Shaft. Replace Motor Drive Shaft. Replace Line Shaft Couplings.  Replace Bowl Bearings, Discharge Bearing, and Suction Bearing. Replace Column Pipe and Spider with Rubber Insert Bearing. Rebuild Stuffing Box. Remachine Face, Fits, and Replace Bearing. Blast and Coat Head, Bowl Assembly and Pipe ID/OD.  Replace Hardware. Offer Mechanical Seal. VERTICAL TURBINE PUMP  INSPECTION REPORT Customer:City of Georgetown Date:11/27/2019 Pump #Walden Park Plant Booster 2 Job #:2502‐1 Peabody Floway 14FKH‐3 RECEIVING_TIR_2502‐1.xlsx Page 93 of 105 TO: DATE: 16-Dec-2019 COMPANY: PROPOSAL SENT: Email JOB REFERENCE: Item No Qty Sell Price 1 Peabody-Floway 14FKH-3 1 $4,970.00 1 $1,350.00 1 $8,100.00 1 $5,554.00 1 $1,500.00 1 $3,600.00 1 $5,625.00 1 $10,875.00 $600.00 1 $36,264.00 Shipment: THIS SYSTEM QUOTED USING INFORMATION SUPPLIED AT THE TIME OF PRICING Submitted by: Charlie McCulloch (713)248-7453. Weisinger Job No. 2502-1 Total with Option 1, New EV05 Cartridge Seal $39,357.00 Installation included Lead time: 3-4 Weeks - Excluding Holidays. Option 1 New 1.625” EV05 Cartridge Seal Mobilize to job site Install and Perform start up TOTAL: In lieu of rebuilding stuffing box: Per diem Misc. Hardware Pump Assembly Weisinger Incorporated PO Box 909 - Willis, TX 77378 936-756-7721 - 281-353-8484 - 936-756-7723 fax Peabody-Floway 14FKH-3 Jeff De Leon City of Georgetown Water Services Supervisor Call or email us if you require additional information regarding this proposal. Description Repairs to 3-Stage Pumping Unit Re-use existing head provided by customer. F.O.B. Jobsite PROPOSAL Walden Park Plant Booster 2 Replace Pump Shaft 1 15/16" x 74 3/4" Replace Line Shaft 1 5/8" Replace Motor Drive Shaft 1.5" Replace Line Shaft Couplings 1.5" Replace Bowl Bearings Replace Suction Bearings Replace Discharge Bearings Replace 12" Column Pipe and Spider with Rubber Insert Bearings Rebuild Stuffing Box. Remachine Face, Fits, and Bearings. Blast and Coat Head/Bowl Assembly and Column Pipe with PPG Amerlock 2/400. Regulated by the Texas Dept. of Licensing Regulation: P.O. Box 12157 Austin, TX 78711 (800)803-9202 or (512)463-7880 TDLR: 1992 AI Page 94 of 105 FORM NO RECEIVING REPORT Date: Job #: PUMP RECEIVING REPORT Customer:City of Georgetown 11/27/2019 1,765 PUMP #:DB Wood Booster Pump 4 2502‐3 MOTOR DATA Manufacturer:Serial #:Horsepower: Frame:Volts:RPM: PUMP DATA Manufacturer:Worthington Serial #:62811B Model:14HH276‐1 1Design Point:2,600 gpm @ 55 ft. TDH # of Stages: Worthington 14HH276‐1 RECEIVING_TIR.xlsx 1Page 95 of 105 Form # TIR_VTP_PRODUCT LUBE Bowl shaft size (in): Bowl bearing size: Suction case bearing: Wear rings: Impeller type: Impeller trim: Collet type: Intermediate bowls: Discharge case: Suction case: Column adapter (bowl): Suction coupling/adapter: Intermediate bowl bolting: Discharge case bolting: Sand collar: Bowl shaft coupling: Stuffing box bearing: Spider bearing: Bearing inserts: Discharge column adapter: Discharge head type: Manufacturer: Discharge head size: TPL=B+CPUMP  INSTALLATION  DIMENSIONS CORRODED CLEAN AND POLISH WORN/CORRODED 1.750 CLEARANCE RUBBER/WORN HI 196 '162 1/4"33 3/4"32 1/2"13 7/8"28 1/4" WORN EXCESSIVELY BEARING WORN A B C D E F CD MOTOR J 19 7/8" 1 1/2" to 1 1/4" x 45 3/4" 1 762 CLEARANCE 1. 755 CLEARANCE .179 CLEARANCE CLOSED STAINLESS Pass Pass # of Stages:g.p.m. @ Serial #: 1 1/2 to 1 1/4" x 45 3/4 Volts: Model: 2,600 55 RPM: Pass TPL: X Pass Pass Manufacturer: Design Point: Column Size: Customer: Pump # TYPE: 62811B City of Georgetown DB Wood Booster Pump 4 Shaft (in.) Frame: 14" Worthington Job #: Date: ft. TDH TIR VERTICAL TURBINE PUMP PRODUCT LUBE 11/27/2019 2502‐3 MOTOR DATA 1,765 WELL PUMP DATA 14HH276‐1 Serial #:Horsepower: X 1 196" x X X Fail Fail Fail Fail Fail Fail X X Fail Fail Fail Fail Fail Fail Fail Fail X X X X Fail Fail Fail Fail Fail Pass Pass Pass Pass Pass Pass Pass Pass Pass Pass Pass Pass Pass Pass Worthington 14HH276‐1 RECEIVING_TIR.xlsx 2Page 96 of 105 Form # TIR_VTP_PRODUCT LUBE Pass Fail Pass Fail Pass Fail Pass Fail X Pass Fail Pass Fail Pass Fail Pass Fail Suction strainer/type: Pass Fail Length: Quantity: Pass Fail Length: Quantity: Pass Fail Pass Fail Length: Quantity: Pass Fail Size: Quantity: Pass Fail Length: Quantity: Pass Fail Head shaft nut & keyway: Pass Fail Gear drive: Type: Pass Fail Bore size:Pass Fail DISCHARGE BOWL BEARING FAILURE.  TOP BEARING WAS THREADED ON AND SPUN OFF DISCHARGE END. SHAFT WAS WOBBLINNG DURING OPERATION AND WORE SUCTION BELL BEARING DOWN TO ZERO. X X X X X X X X 119 1/2" 44 1/2" 1 1 10' 56" 1 Model Number: X Line shaft:  Size: Line shaft couplings: Motor Shaft  Size: 10" 10" 8 1 1/4" 1 1/4" 1 1/4" Customer: VERTICAL TURBINE PUMP INSPECTION REPORT  PRODUCT LUBE City of Georgetown Date:11/27/2019 Column pipe:  Size: Column pipe:  Size: Line shaft TPI: Packing:WORN WORN COMMENTS: J K L BOWL  DIMENSIONS WORN/CORRODED WORN/CORRODED Lantern ring: Packing gland & screws: Nuts for packing gland: Stuffing box: Mechanical Seal Manufacture: Adapter stud & nuts: Spider Bearing: Suction pipe: Pump #DB Wood Booster Pump 4 Job #:2502‐3 Length:Y N Worthington 14HH276‐1 RECEIVING_TIR.xlsx 3Page 97 of 105 Form # TIR_VTP_PRODUCT LUBE INITIAL OBSERVATIONS: REPLACE BOWL ASSEMBLY WITH NEW BOWL. REPLACE LINE SHAFT X 2 REPLACE MOTOR SHAFT BLAST AND COAT OD AND ID OFF COLUMNS AND HEAD REWORK STUFFING BOX TO ACCOMMODATE A MECHANICAL SEAL REPLACE RUBBER SPIDER REPLACE SHAFT COUPLINGS REPLACE WORN CORRODED HARDWARE REPLACE DISCHARGE GASKET INSTALL NEW MECHANICAL SEAL PER DAVE LAVORA VERTICAL TURBINE PUMP  INSPECTION REPORT Customer:City of Georgetown Date:11/27/2019 Pump #DB Wood Booster Pump 4 Job #:2502‐3 Worthington 14HH276‐1 RECEIVING_TIR.xlsx 4Page 98 of 105 Form # TIR_VTP_PRODUCT LUBE Worthington 14HH276‐1 RECEIVING_TIR.xlsx 5Page 99 of 105 TO: DATE: 10-Dec-2019 COMPANY: PROPOSAL SENT: Email JOB REFERENCE: JOB LOCATION: Item No Qty Sell Price 1 Worthington 14HH276-1 1 $7,944.00 1 $336.00 1 $238.00 1 $3,940.00 1 $616.00 1 $50.00 3 $96.00 1 $60.00 1 $800.00 1 $3,600.00 1 $4,608.00 1 $900.00 $23,188.00 Payment Terms: Shipment: F.O.B. Jobsite PROPOSAL DB Wood Booster 2600GPM at 55TDH Replace line shaft 1 1/4" X 10' Replace Motor Shaft 1 1/4" Reuse Column Pipe and Head Bast and Coat ID/OD of Column Pipe and Head with PPG Amerlock 2/400. Re-machine Stuffing box Replace Rubber Spider Replace Shaft Couplings 1 1/4" Replace Discharge Gasket Misc. Hardware Weisinger Incorporated PO Box 909 - Willis, TX 77378 936-756-7721 - 281-353-8484 - 936-756-7723 fax Worthington 14HH276-1 Net 30 days City of Georgetown Jeff De Leon City of Georgetown Water Services Supervisor Call or email us if you require additional information regarding this proposal. This proposal covers materials for the referenced project Description New F14MC 1-Stage In lieu of rebuilding stuffing box: Mobilize to jobsite Install and perform start-up Pump 4 Weisinger Job No. 2502-3 Total with Option 1, New EV05 Cartridge Seal $25,842.00 Installation included Option 1 New 1.625” EV05 Cartridge Seal Per diem TOTAL: Regulated by the Texas Dept. of Licensing Regulation: P.O. Box 12157 Austin, TX 78711 (800)803-9202 or (512)463-7880 TDLR: 1992 AI Lead time: 3-4 Weeks - Excluding Holidays. Page 100 of 105 City of Georgetown, Texas Utility System Advisory Board January 10, 2020 S UB J E C T: C onsideration and pos s ible rec ommendation to approve a c ontract for the Lake Water Treatment P lant 980 High S ervice P ump S tation Improvements projec t with P rota C onstruc tion, Inc. & P rota Inc ., Joint Venture, in the amount of $3,476,420.00 - Mic hael Hallmark, C I P Manager/Wesley Wright, P.E., S ystems Engineering Director IT E M S UMMARY: T he purpos e of this projec t is to provide pumping C apac ity to the 980 P res s ure P lane. T his will help with the filling of C edar Breaks (ES T ) Elevated S torage Tank. T he Lake W T P 980 High S ervic e P ump S tation Improvements projec t was advertis ed for public bid on November 6 and November 13, 2019 in the Williams on C ounty S un. T hrough our offic e, we provided plans and s pecific ations to seventeen interes ted parties, including general contrac tors, subcontrac tors, suppliers and plan rooms. O n Dec ember 10, 2019 at 2:00 p.m., bids were rec eived at the G eorgetown Municipal C omplex P urc hasing Department, at 300-1 Industrial Avenue, G eorgetown, Texas 78626 for the c onstruc tion of the Lake W T P 980 High S ervice P ump S tation Improvements . S ubmitted bids were then opened and publicly read aloud. F ive bids were rec eived; the names of the bidders and total project base bid amounts are s ummarized below: 1. P rota C ons truction, Inc . & P rota Inc., Joint Venture $3,476,420.00* 2. Archer Wes tern C ons truction, LLC $3,726,450.00 3. C unningham C onstruc tors & Assoc ., Inc . $3,788,800.00 4. Austin Engineering $4,120,000.00 5. Keys tone C ons truction $4,226,875.00 *Note: R efer to the attac hed bid tabulation reflecting the bid tab math calc ulation correc tions . A bid tabulation of all the bid items is attac hed. T he low bidder on the project based on the base bid amount is P rota C ons truction, Inc . & P rota Inc., Joint Venture (P rota). T he total project amount of $3,476,420.00 s ubmitted by P rota the engineer’s es timate of $4 million. S TAF F R E C O MME N D AT IO N S: S taff and C DM S mith rec ommends exec uting this contrac t for the Lake W T P 980 High S ervice P ump S tation Improvements projec t with P rota C onstruc tion, Inc. & P rota Inc ., Joint Venture in the amount of $3,476,420.00 F IN AN C IAL IMPAC T: F unds for this expenditure are budgeted in the Water C I P. S UB MIT T E D B Y: Wesley Wright, P.E., S ystems Engineering Direc tor/Mic hael Hallmark, C I P Manager AT TAC H ME N T S: Description Type Bid Tabulation Backup Material Letter of Recommendation Backup Material Page 101 of 105 Page 102 of 105 CITY OF GEORGETOWN LAKE WTP 980 HIGH SERVICE PUMP STATION IMPROVEMENTS BID TABULATION Attended Mandatory Pre-Bid Meeting BASE BID AMOUNT (BASE BID ITEM Nos. 1 - 22) Bid Item Item Description Estimated Quantity Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount 1 Furnish and install all necessary labor, materials, permits, tools, supplies and equipment and incidentals necessary to complete in place the Lake WTP 980 High Service Pump Station Improvements, as detailed and specified; and not included in other base bid items. 1 $ 2,392,853.00 2,392,853.00$ $ 2,744,000.00 2,744,000.00$ $ 2,766,760.00 2,766,760.00$ $ 206,000.00 206,000.00$ $ 2,902,000.00 2,902,000.00$ 2 Bonding, Insurance, and Mobilization/Demobilization Related Expenses not to exceed Five (5) Percent of Total Bid.1 $ 20,882.00 20,882.00$ $ 60,000.00 60,000.00$ $ 25,000.00 25,000.00$ $ 2,710,750.00 2,710,750.00$ $ 200,000.00 200,000.00$ 3 Storm Water Pollution Prevention Plan (SWPPP) and SWPPP Implementation, including installing the stabilized construction entrance, silt fence, and other required temporary sedimentation and erosion control best management practices as required by the SWPPP plan, complete in place as detailed and specified. 1 $ 23,202.00 23,202.00$ $ 10,000.00 10,000.00$ $ 10,000.00 10,000.00$ $ 12,000.00 12,000.00$ $ 10,000.00 10,000.00$ 4 Site and Right-of-Way Preparation, complete in place as detailed and specified.1 $ 2,443.00 2,443.00$ $ 1,000.00 1,000.00$ $ 20,000.00 20,000.00$ $ 50,000.00 50,000.00$ $ 9,000.00 9,000.00$ 5 Traffic Control Plan and Implementation, complete in place as detailed and specified.1 $ 9,770.00 9,770.00$ $ 5,000.00 5,000.00$ $ 20,000.00 20,000.00$ $ 6,500.00 6,500.00$ $ 4,000.00 4,000.00$ 6 Excavation Safety Plan and Implementation complete in place as detailed and specified.1 $ 1,588.00 1,588.00$ $ 1,000.00 1,000.00$ $ 2,000.00 2,000.00$ $ 10,000.00 10,000.00$ $ 10,000.00 10,000.00$ 7 Trench Safety Plan and Implementation, as required for all pipe trenches deeper than 5 feet, complete in place as detailed and specified. 1,100 $ 2.00 2,200.00$ $ 3.00 3,300.00$ $ 10.00 11,000.00$ $ 10.00 11,000.00$ $ 5.00 5,500.00$ 8 Construction), including fittings, excavation, dewatering, bedding, backfill, and trench surface restoration, complete in place as detailed and specified. 1,100 $ 364.00 400,400.00$ $ 420.00 462,000.00$ $ 410.00 451,000.00$ $ 350.00 385,000.00$ $ 440.00 484,000.00$ 9 Furnish and Install 30-inch Class 150 Restrained Joint DIP in casing, complete in place as detailed and specified.145 $ 320.00 46,400.00$ $ 750.00 108,750.00$ $ 300.00 43,500.00$ $ 450.00 65,250.00$ $ 275.00 39,875.00$ 10 Furnish and Install 48-inch Steel Casing Pipe (Boring and Jacking Construction), completed in place as detailed and specified.145 $ 1,158.00 167,910.00$ $ 220.00 31,900.00$ $ 300.00 43,500.00$ $ 1,500.00 217,500.00$ $ 1,100.00 159,500.00$ 11 Connect to existing 30-inch Water Pipe with tee, fittings, 30-inch butterfly valve, and appurtenances, complete in place as detailed and specified. 1 $ 25,888.00 25,888.00$ $ 18,000.00 18,000.00$ $ 33,000.00 33,000.00$ $ 35,000.00 35,000.00$ $ 43,000.00 43,000.00$ 12 Assembly in manholes including excavation, piping, fittings, concrete manhole, ring and cover, concrete apron, air piping extensions, pipe supports, backfill and appurtenances, complete in place as detailed and specified. 2 $ 9,586.00 19,172.00$ $ 6,500.00 13,000.00$ $ 34,000.00 68,000.00$ $ 10,000.00 20,000.00$ $ 10,000.00 20,000.00$ 13 Furnish and Install Flow Meter in meter vault, including meter, vault, electric service and equipment, fittings, valves, restraints, concrete, excavation, bedding, backfill and appurtenances, complete in place as detailed and specified. 1 $ 78,519.00 78,519.00$ $ 35,000.00 35,000.00$ $ 70,000.00 70,000.00$ $ 120,000.00 120,000.00$ $ 100,000.00 100,000.00$ 14 Provide temporary water supply to Fire Department and Police Station while the 30-inch supply water line is off-line to install the 30-inch tee (referenced in Bid Item No. 11), complete in place as detailed and specified. 1 $ 13,555.00 13,555.00$ $ 3,800.00 3,800.00$ $ 10,000.00 10,000.00$ $ 5,000.00 5,000.00$ $ 7,000.00 7,000.00$ 15 Testing of 30-inch Water pipeline, complete in place as detailed and specified.1 $ 6,472.00 6,472.00$ $ 2,000.00 2,000.00$ $ 2,000.00 2,000.00$ $ 8,500.00 8,500.00$ $ 4,000.00 4,000.00$ 16 Disinfection of 30-inch Water pipeline and high service pump station cans and associated pipelines, complete in place as detailed and specified. 1 $ 5,496.00 5,496.00$ $ 1,000.00 1,000.00$ $ 3,000.00 3,000.00$ $ 3,000.00 3,000.00$ $ 6,000.00 6,000.00$ 17 Furnish and Install Concrete Driveway including fill, subgrade prep, base material (or equal), concrete pavement, and all appurtenances, complete in place as detailed and specified. 280 $ 150.00 42,000.00$ $ 65.00 18,200.00$ $ 48.00 13,440.00$ $ 150.00 42,000.00$ $ 100.00 28,000.00$ 18 Concrete Removal and Replacement, including saw cutting, subgrade prep, base material (or equal), concrete pavement, and all appurtenances, complete in place as detailed and specified. 140 $ 192.00 26,880.00$ $ 250.00 35,000.00$ $ 40.00 5,600.00$ $ 200.00 28,000.00$ $ 100.00 14,000.00$ 19 Water Treatment Plant secure including materials, equipment, and furnish permanent fencing and gate repairs, complete in place as detailed and specified. 1 $ 10,258.00 10,258.00$ $ 5,000.00 5,000.00$ $ 10,000.00 10,000.00$ $ 8,500.00 8,500.00$ $ 5,000.00 5,000.00$ 20 Provide Re-vegetation, complete in place as detailed and specified.1 $ 14,532.00 $ 14,532.00* $ 2,500.00 2,500.00$ $ 15,000.00 15,000.00$ $ 10,000.00 10,000.00$ $ 10,000.00 10,000.00$ 21 Allowance to be used for additional site improvements, landscaping and miscellaneous modifications.1 $ 150,000.00 150,000.00$ $ 150,000.00 150,000.00$ $ 150,000.00 150,000.00$ $ 150,000.00 150,000.00$ $ 150,000.00 150,000.00$ 22 Allowance for electric utility work.1 $ 16,000.00 16,000.00$ $ 16,000.00 16,000.00$ $ 16,000.00 16,000.00$ $ 16,000.00 16,000.00$ $ 16,000.00 16,000.00$ - * Corrected bid tab calculation. $ 4,120,000.00 $ 4,226,875.00 $ 3,726,450.00 P P P PP Acknowledged all Addenda Provide Bid Security (5%) Provide Information from 00400 Archer Western Keystone $ 3,788,800.00 P $ 3,476,420.00* Total Base Bid (Item Nos. 1-22) P P P P P December 10, 2019 Prota, Inc. CCA Austin EngineeringBidders P P P P P P P P P Page 103 of 105 9430 Research Boulevard Building I, Suite 200 Austin, Texas 78759 Tel: (512) 346-1100 Fax: (512) 345-1483 December 30, 2019 Mr. Michael Hallmark City of Georgetown 300-1 Industrial Ave. Georgetown, TX 78627 RE: Lake WTP 980 High Service Pump Station Improvements Recommendation of Award Dear Mr. Hallmark: The Lake WTP 980 High Service Pump Station Improvements project was advertised for public bid on November 6 and November 13, 2019 in the Williamson County Sun. Through our office, we provided plans and specifications to seventeen interested parties, including general contractors, subcontractors, suppliers and plan rooms. On December 10, 2019 at 2:00 p.m., bids were received at the Georgetown Municipal Complex Purchasing Department, at 300-1 Industrial Avenue, Georgetown, Texas 78626 for the construction of the Lake WTP 980 High Service Pump Station Improvements. Submitted bids were then opened and publicly read aloud. Five bids were received; the names of the bidders and total project base bid amounts are summarized below: 1. Prota Construction, Inc. & Prota Inc., Joint Venture $3,476,420.00* 2. Archer Western Construction, LLC $3,726,450.00 3. Cunningham Constructors & Assoc., Inc. $3,788,800.00 4. Austin Engineering $4,120,000.00 5. Keystone Construction $4,226,875.00 *Note: Refer to the attached bid tabulation reflecting the bid tab math calculation corrections. A bid tabulation of all the bid items is attached. The low bidder on the project based on the base bid amount is Prota Construction, Inc. & Prota Inc., Joint Venture (Prota). The total project amount of $3,476,420.00 submitted by Prota is below the engineer’s estimate of $4 million. Each bid included a Statement of Bidder’s Experience (Section 00400). CDM Smith reached out to their references, and the responses received were similar to our experience with Prota on past City of Georgetown projects, such as the Cedar Breaks to Pastor waterline project. Prota provides quality work; however, they often run behind the projected schedule. For this project (Lake WTP 980 High Page 104 of 105 Mr. Michael Hallmark December 30, 2019 Page 2 Service Pump Station Improvements), it is imperative that the proposed improvements are implemented with high quality without negatively impacting the operation of the existing water treatment plant. Based on our previous experience with Prota as well as feedback from City of Georgetown personnel, we believe that Prota can successfully complete the Lake WTP 980 High Service Pump Station Improvements project as designed and specified. However, given the critical nature of this project, we recommend that the City contractually reserve the right to approve or deny Prota’s designation of Project Manager and Project Superintendent to assure that the contractor is committed to staffing the Lake WTP 980 Pump Station project with Prota’s most qualified personnel. Assuming this provision is acceptable to the contractor, CDM Smith recommends awarding the project to Prota in the amount of $3,476,420.00. Sincerely, Ana Karamalegos, P.E., BCEE CDM Smith Inc. TBPE Firm Registration No. F-3043 cc: Wesley Wright, P.E., City of Georgetown Ken Taylor, City of Georgetown Allen Woelke, P.E., CDM Smith Danny Shannon, P.E., CDM Smith Attachment Enclosed Page 105 of 105