HomeMy WebLinkAboutAgenda_GUS_01.13.2017Notice of Meeting for the
Georgetown Utility System Adv isory Board
of the City of Georgetown
January 13, 2017 at 2:00 PM
at Georgetown Municipal Complex, 300-1 Industrial Av enue, Georgetown TX
The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u
req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reas onab le
as s is tance, ad ap tatio ns , or acc o mmo d ations will b e provid ed up o n req uest. P leas e c o ntact the City Sec retary's
Office, at leas t three (3) days prior to the sc hed uled meeting d ate, at (512) 930-3652 o r City Hall at 113 Eas t 8th
Street fo r add itional info rmation; TTY us ers ro ute through Relay Texas at 711.
Regular Session
(This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose
authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.)
A Call to Ord er
The Board may, at any time, rec es s the R egular S es s io n to convene in Exec utive S es s io n at the reques t of
the Chair, a Board Memb er, the City Manager, As s is tant City Manager, G eneral Manager of Utilities, City
Co uncil Member, o r legal c o uns el for any p urpos e authorized b y the Op en Meetings Act, Texas
Government C o d e Chapter 551, and are s ubjec t to actio n in the Regular Ses s ion that follows .
B Introduction of Vis itors
Emp lo yee R ec ognitio n
-- None submitted at time o f posting
C Dis cus s ion regard ing the Projec t Progres s Report, timelines includ ing p ro jec ts and Co uncil Actio ns. –
Mic hael Hallmark, P ro ject Manager
D Ind ustry Up d ates
Legislativ e Regular Agenda
E Review and p o s s ib le ac tion to approve the minutes from the regular GUS Bo ard meeting held on
December 8, 2016. - S heila K. Mitchell, GUS Bo ard Liais o n
F Co nsideration and possible recommendatio n to ap p ro ve a c o ntract with Environmental Improvements ,
Inc. for the c apital up grade o f the San Gab riel was tewater treatment plant head wo rks fine s creen in the
approximate amount of $80,518.14. -- David W. Tho mis o n, Water Servic es Manager
Adjournment
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CERTIFICATE OF POSTING
I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of
Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times ,
on the ______ d ay o f __________________, 2017, at __________, and remained so p o s ted fo r at leas t 72
c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting.
____________________________________
S helley No wling, City Sec retary
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City of Georgetown, Texas
Utility System Advisory Board
January 13, 2017
SUBJECT:
Call to Ord er
The Bo ard may, at any time, recess the Regular Ses s ion to c o nvene in Exec utive Ses s ion at the req uest of
the Chair, a Bo ard Member, the City Manager, As s is tant City Manager, General Manager o f Utilities , City
Counc il Memb er, or legal counsel fo r any purp o s e autho rized by the Op en Meetings Ac t, Texas
Go vernment Code Chap ter 551, and are s ub jec t to ac tion in the Regular Ses s io n that fo llo ws.
ITEM SUMMARY:
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
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City of Georgetown, Texas
Utility System Advisory Board
January 13, 2017
SUBJECT:
Disc ussion regarding the P ro ject P ro gress R ep o rt, timelines inc luding p ro jec ts and Counc il Ac tions . –
Michael Hallmark, Projec t Manager
ITEM SUMMARY:
GUS Pro jects :
2016 Mis c ellaneo us Water Sys tem Improvements
Berry C reek Was tewater Intercepto r
Cedar Breaks Elevated S torage Tank (ES T )
County R o ad 255 Waterline Imp ro vements
EARZ 2014-15
EARZ 2015-16
Rabbit Hill Elevated Water Sto rage Tank (EST)
Shell Road Waterline Improvements
Wes tinghous e R egional Lift Station (LS )
Council Actions - None to report due to holiday sc hedules . Items from Dec emb er GUS Bo ard are
s ched uled for January Co uncil; report in February.
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Michael Hallmark
ATTACHMENTS:
Description Type
GUS Jan Proj Rpts Backup Material
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City of Georgetown, Texas
Utility System Advisory Board
January 13, 2017
SUBJECT:
Review and pos s ible actio n to ap p ro ve the minutes fro m the regular GUS Board meeting held o n
Dec emb er 8, 2016. - Sheila K. Mitc hell, GUS Board Liaison
ITEM SUMMARY:
Bo ard to review, revis e and /or ap p ro ve the minutes fro m the regular GUS Board meeting held o n
Dec emb er 8, 2016.
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Sheila K. Mitc hell/GUS Bo ard Liais o n
ATTACHMENTS:
Description Type
GUS Dec 8 2016 DRAFT Minutes Backup Material
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Notice of Meeting of the
Georgetown Utility Systems Advisory Board and the
Governing Body of the City of Georgetown, Texas
December 8, 2016 at 2:00PM
at Georgetown Municipal Complex, 300-1 Industrial Avenue, Georgetown, TX
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If
you require assistance in participation at a public meeting due to a disability, as defined under the ADA,
reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the
City Secretary’s Office, at least three (3) days prior to the scheduled meeting date, at (512) 930-3652 or
City Hall at 113 East 8th Street for additional information: TTY users route through Relay Te xas at 711.
Board Members Present: Bill Stump – Chair, Mike Cunningham – Vice Chair, Joyce Mapes --
Secretary, Ed Pastor, John Copelan, Edward Wiley, Steve Fought
Board Members Absent: none
Staff Members Present: Mike Babin, Wes Wright, Glenn Dishong, Chris Foster, Leticia Zavala,
David Thomison, James Foutz, Mark Warden, Sheila Mitchell
Others Present: none
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A. Call to Order – Called to order by Chair at 2:00PM
The Board may, at any time, recess the Regular Session to convene an Executive Session at the
request of the Chair, a Board Member, the City Manager, Assistant City Manager, General Manager
of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings
Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that
follows.
B. Introduction of Visitors – None present
Employee Recognition
--Mark Warden, Utility Conservation Coordinator – James Foutz
Foutz recognized Warden for his six year appointment to the Irrigation Advisory Council with
TCEQ. The council will advise TCEQ on irrigation landscape, installation matters; non-agricultural.
Warden has been with city for almost two years with sixteen years of residential and commercial
irrigation and landscape experience in the DFW area. Warden updated on some of his current
projects with the city. Warden’s TCEQ commitment will involve one day per quarter for six years,
starting in February 2017. Some discussion about current irrigation use and recommendations. Board
thanked Warden and congratulated him on his appointment to the advisory council.
C. Discussion regarding the Project Progress Report, timelines including projects and Council Actions. –
Michael Hallmark, Project Manager
Wright gave updates on project reports included in packet and some upcoming items coming forth to
the board for approval and recommendation to Council. Some discussion followed.
D. Industry Updates
Babin provided update on dissolution process of Chisholm Trail Board. On the federal front, the
President-Elect named a head of the EPA; if affirmed, will be interesting and bring changes. Power
update on ERCOT power plant on Mexican border which has been supplying to south load zone,
which we are in; moving approximately 500MW into market in Mexico; may affect prices. Pastor
asked and Babin/Foster responded about the LCRA wind farm situation, legal and contract issues,
possible settlement, etc.; will continue to watch.
Legislative Regular Agenda
The Board will individually consider and possibly take action on any or all of the following items:
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E. Review and possible action to approve the minutes from the Regular GUS Board meeting held on
November 11, 2016. – Sheila K. Mitchell, GUS Board Liaison
No discussion. Motion by Pastor, seconded by Copelan to approve the minutes from the Regular
GUS Board meeting held on November 11, 2016. Approved 7-0-0
F. Consideration and possible recommendation for final reconciliation with CH2M for the management,
operation, and maintenance of the City’s water and wastewater facilities or the period starting
October 1, 2015 through September 30, 2016 in the amount of $307,225.92. – David W. Thomison,
Water Services Manager
Thomison stated the city’s contract with CH2M ended on September 30, 2016 and city took over
operations maintenance of facilities on October 1st. Item is for final reconciliation of work performed
under contract. Some questions and discussion followed; Dishong noted higher treatment processing
due to wetter year than previous years. Thomison noted a yearly reconciliation is performed with this
being final. Motion by Pastor, seconded by Wiley to approve final reconciliation with CH2M for the
management, operation, and maintenance of the City’s water and wastewater facilities or the period
starting October 1, 2015 through September 30, 2016 in the amount of $307,225.92. Approved 7-0-0.
Some discussion regarding runoff into manholes, estimated processing of excess, how we compare to
industry standards regarding infiltration, etc. Dishong noted our concerns are mandated by the
Edwards Aquifer rules.
G. Consideration and possible recommendation to approve a contract with Siemens Industry, Inc. for
the capital upgrade of the Lake Water Treatment Plant intake pump electrical system in the
approximate amount of $450,000.00. – David W. Thomison, Water Services Manager
Thomison provided information regarding the assessment done on the system in summer 2016.
Replacement of variable frequency drives (VFDs) installed in 2004 is needed due to aging pump
system in order to prevent failure of the entire system. Thomison noted failure that occurred this past
summer on one of the VFDs; our parts no longer available for these models. Need to be
upgraded/updated to newer generation. Cunningham commented on good value for life of product.
Thomison noted no market for sale of scrap or older model parts. Some discussion continued
regarding requirement for parts, life cycles, programming of panels, future maintenance and
operations of pumps. Motion by Wiley, seconded by Pastor to approve a contract with Siemens
Industry, Inc. for the capital upgrade of the Lake Water Treatment Plant intake pump electrical
system in the approximate amount of $450,000.00. Approved 7-0-0
Adjournment
Motion by Pastor, seconded by Copelan to adjourn. Approved 7-0-0. Meeting adjourned at 2:42PM.
__________________________ _____________________________
Bill Stump – Chair Joyce Mapes – Secretary
_________________________________
Sheila K. Mitchell, GUS Board Liaison
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City of Georgetown, Texas
Utility System Advisory Board
January 13, 2017
SUBJECT:
Cons id eration and p o s s ib le rec o mmendation to approve a contrac t with Enviro nmental Imp ro vements, Inc .
fo r the capital upgrad e of the S an Gab riel was tewater treatment p lant head works fine sc reen in the
ap p ro ximate amo unt o f $80,518.14. -- David W. T homison, Water Services Manager
ITEM SUMMARY:
The City s taff c o nducted an assessment o f the c o nditio n o f the head works fine s creen and disc o vered
there are multiple kno wn exis ting mechanic al and s tructural is s ues with the unit which ultimately lead to the
p ermanent failure on No vember 14, 2016. T his s c reen is needed to remo ve untreatable d eb ris from
entering the treatment p lant and potentially caus ing b lo ckages with internal treatment p ro cess eq uipment
and eliminating the potential entrance into the rec eiving s tream if it makes it thro ugh the treatment p ro cess.
SPECIAL CONSIDERATIONS:
Enviro nmental Imp ro vements, Inc. is the lo cal rep res entative sole s ourc e p ro vider fo r the Hub er
fine s creen and is the o nly loc ation that bids will be received for the repair of the Huber fine s creen.
STAFF RECOMMENDATION:
Staff rec o mmend s award ing the capital up grad e of the S an Gab riel Wastewater Treatment head wo rks fine
s creen to Environmental Improvements Inc. in the approximate amo unt o f $85,518.14.
FINANCIAL IMPACT:
Funds fo r this additio nal expend iture will imp ac t the Water Services Budget.
F und Actual Budget
660-5-0531-52-165
60-5-0531-51-500
Plant Up grade
Maintenanc e Eq uipment
$85,518.14
$75,000.00
$40,000.00
SUBMITTED BY:
David W. Thomis on, Water Services Manager
ATTACHMENTS:
Description Type
Environmental Improvements , Inc. Quote Backup Material
Sole Source Letter Backup Material
Page 17 of 20
environmentalEI2
improvements inc. Quotation
P.O. Box 70
Buda, TX 78610
512/295-3733
Fax: 512/295-4028
November 28, 2016
To: City Of Georgetown
Attn: Mike Welch
PROJECT: San Gabriel WWTP, RO1 Screen repair
Environmental Improvements, Inc. is pleased to offer the following quotation, to rebuild one Huber RO1
rotating fine screen located at San Gabriel WWTP
The Scope of work will include whole system inspection and installation of manufacturers OEM parts.
. (See the following for more detail)
Scope of Work to be performed
Replace Parts Listed Below
Basket 1800/6mm 288689
Auger L=612 288689
Rake and Comb t-20 288689
Replacement Gear motor with brake A173G1289
Flat Jet Nozzles
Flanges (3)
Slide bearing
Groove Pin
Journal Pin
Sleeve
Solenoids (3)
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Exceptions and comments
Environmental Improvements will perform work as described above on only the equipment listed above. The
work performed will follow all recommendations as described in the original equipment manufacturers O&M
manuals.
During the repair, should the EI² service technicians find any parts/ equipment damaged or unsuitable for
normal operations, the service technician will inform the proper facility personnel of the issue and discuss
proper corrective measures.
Any parts/equipment damaged due to wear or deemed unsuitable and not listed above will be replaced at an
additional cost. Cost will include field service time for replacement, testing and calibration if required.
Any additional repairs required for system integrity that falls outside the scope of work described in the
proposal will be discussed with the proper facility personnel and agreed upon in writing prior to any work
performed.
The scope of work does not include re-installing equipment in the channel or any electrical connections
Price includes the following
Parts as listed above
3 days Field Service
Travel expenses
o Travel time from Buda, TX; to Georgetown, TX
Price for service as described above in this proposal $80,518.14
Thank you for the opportunity to offer our services,
Greg Scott
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December 6, 2016
Reference: City of Georgetown, TX
To whom it may concern,
Please note that Environmental Improvements Incorporated (EI2) located at 235 Trademark
Drive, Buda, TX 78610 is the sole, authorized representative for Huber Technology. If you
have further questions in regards to this agreement please feel free to contact me.
Best regards,
Gary Wesselschmidt
Sales Director- Central Region
Huber Technology, Inc.
2235 Martha Lane
Greenwood, MO 64034
816.550.6102
gary@hhusa.net
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