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HomeMy WebLinkAboutAgenda_GUS_02.14.2014Notice of Meeting for the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown February 14, 2014 at 2:00 PM at Georgetown Municipal Complex, 300-1 Industrial Avenue, Georgetown, Texas The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A Call to Order The Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, General Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. B Introduction of Visitors C Discussion regarding the Project Progress Report, timelines including projects and Council Actions. – Michael Hallmark, Project Manager D Industry Updates Legislative Regular Agenda E Review and possible action to approve the minutes from the regular GUS Board meeting held on December 12, 2013. - Sheila K. Mitchell, GUS Board Liaison F Consideration and possible recommendation to approve an amendment to Task Order 12-003 to CDM Smith of Austin, Texas in the amount of $85,746.00 for water and wastewater master plan updates. - Wesley Wright, P.E., Systems Engineer Director G Consideration and possible recommendation for approval of a contract to Techline Construction Inc. of Austin, Texas, for labor associated with various electric system overhead construction and maintenance, as well as occasional underground and emergency services, in the estimated amount of $750,000.00. - Wesley Wright, P.E., Systems Engineering Director and Jim Ward, Electric Planning Supervisor. H Consideration and possible recommendation to approve Task Order MS 14-002 with M&S Engineering, Inc. of Spring Branch, Texas, for engineering services related to transformer additions at the Rivery and Georgetown East Substations in the amount of $382,800. – Jimmy Sikes/T&D Services Manager, Glenn W. Dishong/Utility Director Adjournment CERTIFICATE OF POSTING I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the ______ day of __________________, 2014, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. ____________________________________ Jessica Brettle, City Secretary City of Georgetown, Texas SUBJECT: Call to Order The Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, General Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. ITEM SUMMARY: FINANCIAL IMPACT: SUBMITTED BY: City of Georgetown, Texas SUBJECT: Introduction of Visitors ITEM SUMMARY: FINANCIAL IMPACT: SUBMITTED BY: City of Georgetown, Texas SUBJECT: Discussion regarding the Project Progress Report, timelines including projects and Council Actions. – Michael Hallmark, Project Manager ITEM SUMMARY: GUS Projects: EARZ Phase 1 year 12-13 James Street EST North Georgetown Addition Park Lift Station and Miscellaneous Lift Station Improvements Public Training Facility WW Snead Drive Streets and Wastewater Improvements Solid Waste Public Drop Facility Improvements Tin Barn Alley/17th & Austin Avenue Waterline Improvements Council Actions FINANCIAL IMPACT: SUBMITTED BY: Michael Hallmark ATTACHMENTS: Description Type GUS Feb Project reports Backup Material Council Rpt Dec Jan mtgs for Feb GUS Backup Material GUS BOARD ITEMS FORWARDED TO COUNCIL December 10, 2013 GG Forwarded from the Georgetown Utility Systems Advisory Board (GUS): Discussion and possible action regarding the proposed purchase of certain real property and improvements consisting of Electric substations from LCRA -- Jimmy Sikes, T&D Services Manager and Glenn W. Dishong, Utility Director January 14, 2014 T Forwarded from the Georgetown Utility Systems Advisory Board (GUS): Consideration and possible action to approve Task Order KPA-14-001 with Kasberg, Patrick & Associates, LP of Georgetown, Texas, for professional services related to Edwards Aquifer Recharge Zone Rehabilitation 2013-2014 in the amount of $155,640.00 -- Wesley Wright, P.E., Systems Engineering Director ALL ITEMS PASSED City of Georgetown, Texas SUBJECT: Industry Updates ITEM SUMMARY: FINANCIAL IMPACT: SUBMITTED BY: City of Georgetown, Texas SUBJECT: Review and possible action to approve the minutes from the regular GUS Board meeting held on December 12, 2013. - Sheila K. Mitchell, GUS Board Liaison ITEM SUMMARY: Board to review, revise and/or approve the minutes from the regular meeting held on December 12, 2013. FINANCIAL IMPACT: SUBMITTED BY: Sheila K. Mitchell/GUS Board Liaison ATTACHMENTS: Description Type Dec 12 2013 GUS Board Minutes - Draft Backup Material Notice of Meeting of the Georgetown Utility Systems Advisory Board and the Governing Body of the City of Georgetown, Texas December 12, 2013 at 2:00PM The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participation at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City at least four (4) days prior to the scheduled meeting date, at (512)930-3652 or City Hall at 113 East 8th Street for additional information: TTY users route through Relay Texas at 711. Board Members Present: Robert Young; Chair, Robert Kostka, Brian Lindsey, Bill Stump, John Hesser, Patty Eason Board Members Absent: Arthur Yaeger Staff Present: Glenn Dishong, Wesley Wright, Leticia Zavala, Sheila Mitchell, Chris Foster (joined at 3:02PM), Jim Briggs (joined at 3:05PM), David Munk (joined at 3:18pm) Others Present: Citizens – Steve Ricks, Jim Clarno, BRA representatives – Brad Brunett, David Collingsworth, Trey Buzzbee, John Hofmann Regular Session A. Call to Order – Called to order by the Chair at 2:02PM Georgetown Utility Systems Advisory Board may, at any time, recess the Regular Session to convene an Executive Session at the request of the Chair, a Board Member, The City Manager, Assistant City Manager, General Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. B. Introduction of Visitors – Citizens – Steve Ricks, Jim Clarno, BRA representatives – Brad Brunett, David Collingsworth, Trey Buzzbee, John Hofmann C. Discussion regarding the Project Progress Report, timelines including projects and Council Actions. – Michael Hallmark, Project Manager Discussion: Wright provided updates on project reports included in packet. Wright noted an additional project paired up with Sneed Drive, for sewer, as part of an economic development initiative. Project approval went through GTEC. We will start design of the project in the next few weeks and provide updates as it moves along. Kostka asked about Tin Barn Alley status; Wright stated bid will be right after the New Year; award in February/March; break ground April. Eight Street improvements were added to project so plans are being finalized to bid out. All items forwarded to Council passed last week. Dishong noted LCRA substation item passed at Council meeting this week, which was discussed at a previous GUS Board meeting. Young thanked the City for the Christmas ornaments given to the Board members. D. Industry Updates Discussion: Dishong gave update on CTSUD consolidation, stating City began management in November. TCEQ application was made and a few small items were requested and re-submitted. Should receive notification soon on administratively complete application, which will start a 60- day clock for the final decision. He also explained waiving notice provisions and/or a hearing. If there is a hearing, the timeframe is extended. Have been managing CTSUD for last 6 weeks; participated in one CTSUD Board meeting so far. Assisting them with efficiencies, etc., which also assists with their staffing. Young asked about attitude of their staff and Dishong noted field staff has been working very close with our staff and making a quick transition to work together. Hesser asked about Chief Sullivan’s comments of an issue with a hydrant at a fire; Dishong stated hydrant actually belonged to the City and provided further detail on the issue. Hesser also asked about CTSUD checking their hydrants and Dishong stated we are helping them map their hydrants and CTSUD also has a contractor currently working on all of their hydrants. E. Presentation and discussion regarding Brazos River Authority’s (BRAs) strategic water supply planning, resource management and regionalization services. Discussion: John Hofmann began presentation and introduced BRA staff present. He stated it was an informational briefing and allowed for Q&A time. Chairman Young asked and Hofmann stated he would provide a copy of the presentation for the Board members. Other questions were asked by Board members and answers provided by BRA staff regarding reservoirs, water reuse, conservation, coal plants, future water use planning, etc. Foster joined meeting at 3:02PM; Briggs joined at 3:05PM; Munk joined at 3:18PM Young thanked BRA Staff for their information and presentation. Hofmann stated they would be happy to return at any time in the future. Legislative Regular Agenda The Board will individually consider and possibly take action on any or all of the following items: F. Review and possible action to approve the minutes from the Regular GUS Board meeting held on November 8, 2013. – Sheila K. Mitchell, GUS Board Liaison Discussion: None. Motion by Stump, seconded by Kostka to approve the minutes from the Regular GUS Board meeting held on November 8, 2013. Approved 6-0-1 (Yaeger absent) G. Consideration and possible recommendation to approve Task Order KPA -14-001 with Kasberg, Patrick & Associates, LP of Georgetown, Texas, for professional services related to Edwards Aquifer Recharge Zone Rehabilitation 2013-2014 in the amount of $155,640.00. – Wesley Wright, P.E., Systems Engineering Director/Michael Hallmark, Project Manager Discussion: Wright presented item with overview of EARZ requirements for review of the system. Wright noted item covers design of issues to be addressed from last year’s review of the system. Young asked and Wright further explained last year’s cost compared to this year; noting costs are very reasonable considering amount volume of work to be completed. Wright noted we may move some of the work and expenses into next year’s budget. Kostka asked and Wright explained work will continue each year. Motion by Stump, seconded by Lindsey to approve Task Order KPA-14-001 with Kasberg, Patrick & Associates, LP of Georgetown, Texas, for professional services related to Edwards Aquifer Recharge Zone Rehabilitation 2013 -2014 in the amount of $155,640.00. Approved 6-0-1 (Yaeger absent) Young thanked staff for the great job of keeping the board informed. He wished everyone a Merry Christmas and Happy New Year. Motion by Lindsey, seconded by Kostka to adjourn. Approved 6-0-1 (Yaeger absent). Adjourned at 3:31PM Adjournment Certificate of Posting I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of ____________, 2013, at _________, and remained so posted for at least 72 hours preceding the scheduled time of said meeting. _____________________________________ Jessica Brettle, City Secretary City of Georgetown, Texas SUBJECT: Consideration and possible recommendation to approve an amendment to Task Order 12-003 to CDM Smith of Austin, Texas in the amount of $85,746.00 for water and wastewater master plan updates. - Wesley Wright, P.E., Systems Engineer Director ITEM SUMMARY: In February 2012, the GUS Board recommended and City Council approved Task Order 12-003 with CDM Smith for water and wastewater master plan updates. To date, a significant portion of that update has been completed and has been utilized to support Capital Improvement Plan recommendations for FY 2013 and FY 2014. However, completion of the master plan updates was place on hold pending resolution of the proposed consolidation with the Chisholm Trail Special Utility District (CTSUD). With the recently approved consolidation agreement, staff has requested CDM Smith expand the initial scope of the master plan update to incorporate CTSUD with Georgetown's water system. Additionally, over the past two years, developer interest in wastewater collection and treatment has expanded beyond the originally scoped area. FINANCIAL IMPACT: City staff will request funding of the water master plan updates ($43,519.00) from CTSUD at their February 20th Board meeting. The wastewater model updates ($42,227.00) will be funded through the Georgetown Capital Improvement Plan. Please see attached budgetary and financial analysis worksheet. SUBMITTED BY: Wesley Wright, P.E. ATTACHMENTS: Description Type Task Order CDM 12-003 Amendment 1 Budget form Backup Material 1 Amend to Task Order CDM-12-003 (3) - WW Backup Material 2 Georgetown Expanded Master Plan Scope Backup Material 3 Amendment W-WW Fee Breakdown Backup Material Project Number DATE: PROJECT NAME:2BB 02/25/2014 Division/Department:Director Approval Prepared By:Wesley Wright Finance Approval La'Ke2/5/14 TOTAL ANNUAL BUDGET 175,000.00 (Current year only) Actual Cost Agenda Total Spent Encumbrance Item & Encumbered % Annual (A) before agenda item (B)(A + B)Budget Consulting 0.00 85,746.00 85,746.00 49% Right of Way 0.00 0.00 0.00 0% Construction 0.00 0.00 0.00 0% Other Costs 0.00 0.00 0.00 0% Total Current Year Costs 0.00 85,746.00 Approved GENERAL LEDGER ACCOUNT NUMBER CY Budget 660-9-0580-90-109 43,519.00$ 75,000.00 660-9-0581-90-004 42,227.00$ 100,000.00 Total Budget 175,000.00 TOTAL PROJECT BUDGET 325,000.00 (includes all previous yrs) Prior Years Current Year Total Project % Total Spent/Encumbered Costs Costs Budget Consulting 127,240.00 85,746.00 212,986.00 66% Right of Way 0.00 0.00 0.00 0% Construction 0.00 0.00 0.00 0% Other Costs 0.00 0.00 0.00 0% Total Project Costs 127,240.00 85,746.00 212,986.00 Comments: Water Services CIP- Budgetary and Financial Analysis Worksheet Water & Wastewater System Master Plan Update Georgetown – Revised 3.11 Page 1 of 3 Attachment 1 (Modifications) to Exhibit K – Amendment to Task Order EJCDC E-505 Standard Form of Agreement Between Owner and Engineer for Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. EXHIBIT K, consisting of pages, referred to in and part of the Master Services Agreement between Owner and CDM Smith, Inc. (“Engineer”) for Professional Services – Task Order Edition dated September 30, 2011. First Amendment to Task Order No. CDM-12-003 1. Specific Project Data: A. Title: 2013/2014 Water/Wastewater Planning Support & Modeling Services B. Description: Update the Water and Wastewater Master Plans by updating population and land use projections, water and wastewater flow projects, updating the system models with recently constructed facilities and develop a 10-year CIP, 20-year projection and build-out projections to meet projected demands as more fully described below. C. City of Georgetown Project Number: 2BB D. City of Georgetown General Ledger Account No.: 660-9-0580-90-109 & 660-9-0581-90-004 E. City of Georgetown Purchase Order No.: _______________________________ F. Master Services Agreement, Contract Number: 2011-713-MSA____________ 2. Nature of Amendment [Check those that are applicable and delete those that are inapplicable.] X Additional Services to be performed by Engineer Modifications to Services of Engineer Modifications to Responsibilities of Owner Modifications to Payment to Engineer Modifications to Time(s) for rendering Services Modifications to other terms and conditions of the Task Order 3. Description of Modifications A. Engineer shall perform the following Additional Services: Expanded wastewater modeling based on projected growth and development. Expanded water modeling based on consolidation with Chisholm Trail Special Utility District. Georgetown – Revised 3.11 Page 2 of 3 Attachment 1 (Modifications) to Exhibit K – Amendment to Task Order EJCDC E-505 Standard Form of Agreement Between Owner and Engineer for Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. B The Scope of Services currently authorized to be performed by Engineer in accordance with the Task Order and previous Amendments, if any, is modified as follows: Please see attached Exhibit A – Scope of Work C. The responsibilities of Owner are modified as follows: Please see attached Exhibit A – Scope of Work D. For the Additional Services or the modifications to Services set forth above, Owner shall pay Engineer the following additional or modified compensation: $85,746.00 E. The schedule for rendering Services is modified as follows: Estimated completion in May 2014. F. Other portions of the Task Order (including previous Amendments, if any) are modified as follows: 4. Attachments [if any]: Please see attached Exhibit A – Scope of Work Terms and Conditions: Owner and Engineer hereby agree to modify the above-referenced Task Order as set forth in this Amendment. All provisions of the Agreement and the Task Order not modified by this or previous Amendments remain in effect. The Effective Date of this Task Order Amendment is ________________, 2014. OWNER: ENGINEER: By: By: Name: George G. Garver Name: Allen D. Woelke, P.E. Title: Mayor, City of Georgetown Title: Vice President Engineer License or Firm’s Certificate No. F-3043 Date: State of: Texas Georgetown – Revised 3.11 Page 3 of 3 Attachment 1 (Modifications) to Exhibit K – Amendment to Task Order EJCDC E-505 Standard Form of Agreement Between Owner and Engineer for Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. ATTEST: ____________________________________ Jessica Brettle, City Secretary APPROVED AS TO FORM ONLY BY CITY ATTORNEY AND BY CITY COUNCIL MARCH 8, 2011, AGENDA ITEM “P” APPROVED AS TO FORM VERIFIED: ________________________________________ Vickie Graff, CPPO, CTPM Contract Coordinator STATE OF TEXAS } CORPORATE COUNTY OF TRAVIS } ACKNOWLEDGEMENT On this _____day of ________________, 2014, Allen D. Woelke personally appeared before me and proved to me through satisfactory evidence of identification to be the person who signed this document in my presence. [SEAL] ________________________________________ Notary Public My Commission Expires:____________________ 1 of 5 PDFConvert.10129.1.2_Georgetown_Expanded_Master_Plan_Scope.docx Exhibit A – Scope of Work Purpose and Objectives The City of Georgetown (City) recently entered into an agreement to complete an asset transfer and utility system consolidation with the Chisholm Trail Special Utility District (CTSUD). Upon the utility system consolidation, a portion of CTSUD will continue to operate as a rural water system, but the bulk of system will be operated and maintained by Georgetown to municipal standards. CDM Smith has been working on a water and wastewater master plan update for the City of Georgetown. In light of the addition of CTSUD assets, the City has requested that CDM Smith expand the focus of the master plan to include evaluation of the CTSUD assets, and to also perform various evaluations based on the combined systems and recent plans for new large development areas. This document provides a scope of work to expand the master plan to include the CTSUD system and recent information. CDM Smith will first use available data to expand the existing hydraulic models and demand projections to incorporate CTSUD assets and demands. Next, or concurrently, high level evaluations of future water supply and treatment and wastewater collection will take place. Last, the combined systems will be evaluated and a 10-year capital improvements plan (CIP) will be developed. All of these steps will be documented in the overall water and wastewater master plan Task 1 – Population and Service Area Projections CDM Smith will update the recently completed projections for the City and expand the projections to include the CTSUD area. This task includes the following: · Analysis of 2010 census data for the CTSUD area to evaluate people per dwelling unit · Spatial distribution of billing records of new connections since 2011 (2011 billing records have been distributed as part of previous work) · Discussion of known service commitments in the CTSUD service area, and any new developments within the existing master plan area. Specific planning areas include Chisholm Trail suburban, Chisholm Trail rural, City of Leander, and Liberty Hill growth region. · Evaluation of land use planning documents within the CTSUD service area · Updates to service areas, population, and population distribution for future conditions including the next 10 years (through 2025) and for the City’s projected buildout year Task 2 – Expand Existing Models CDM Smith will expand the existing water distribution system model to incorporate the assets of CTSUD, and any new assets constructed in the City system (expected to be minimal changes). This will include all current pipes in the model and all pipes for the CTSUD system, to perform 2 of 5 a complete evaluation. As part of this task, CDM Smith will meet with the City and CTSUD representatives to review the current CIP for 2014/2015 and 2015/2016 to determine if currently planned infrastructure should be added to the existing conditions model. The water model expansion will also include all supply sources, tanks, pump stations and specialty valves (such as pressure reducing valves) in the CTSUD system. Existing water demand for the CTSUD portion of the system will be distributed in the model based on spatially distributed billing record data. There are no updates required for the wastewater collection system due to the utility system consolidation. Task 3 – Evaluate Water Demands for CTSUD CDM Smith will evaluate available CTSUD system billing data to determine water demand characteristics for the purpose of evaluating and projecting demand loads into the future. Water demand characteristics were studied as part of previous work. That work will be updated based on CTSUD billing data for 2012 and 2013 and compared to recently developed estimates for the City system. Finally the results of this analysis will be used to project future water demand to evaluate the system under future conditions. Task 4 – Evaluate Combined Water System CDM Smith will apply the updated water distribution model to ensure that all system components meet desired levels of service. The model will first be run for existing conditions and demands to identify any immediate action projects that are not currently in the CIP. Next, the model will be applied for the 10-year demand projection using the existing system components to identify deficiencies. Deficiencies will be addressed through combinations of new piping, storage or pumping, where needed. The analyses to be performed will include: · Existing conditions, average day, 336-hour simulation – evaluate system performance under average conditions and review water age · Existing conditions, maximum day, 48-hour simulation – evaluate system performance under maximum day (and peak hour) conditions, primarily focused on pressure maintenance and ability to refill storage facilities · Existing conditions, maximum day plus fire flow, steady state simulation – evaluate available fire flow at model nodes, and correlate nodes to the presence or absence of hydrants (e.g., some areas may intentionally lack fire service) For peak hour conditions, it is assumed that CDM Smith will use the same peak hour factor developed as part of the initial master planning work. CDM Smith will also evaluate the major components in the water distribution system based on TCEQ minimum criteria and City established criteria. For water treatment plants, capacity will be based on system-wide usage and usage in each plant service area. Ground and elevated storage and high service pumping will be evaluated by pressure plane/service area. 3 of 5 Operation of the combined system will also be evaluated in terms of pressure planes. The hydraulic model will be used to determine if combining pressure planes will be beneficial or if areas need to be operated on more than one pressure plane. Task 5 – Develop 10-year CIP for Water System Based on the results of Tasks 2 (review current CIP) and 4 (evaluate water system), CDM Smith will work with the City to develop a prioritized 10-year capital improvement plan (CIP). This will include timing and phasing of treatment plants (such as the South Plant WTP). A meeting will be conducted to discuss results and outline the CIP. Task 6 – Evaluate Wastewater System CDM Smith will apply the updated wastewater collection system model to ensure that all system components meet desired levels of service for future conditions. The model has already been evaluated for existing conditions and immediate projects have been identified in the draft 2012 wastewater master plan (2012 WWMP). Based on the results of Task 1, the buildout and 10-year conditions models will be revised to incorporate new service areas and specific planned developments that have been recently identified. The system will be evaluated for deficiencies under dry and wet weather flow conditions. Deficiencies will be addressed by increasing capacity in existing infrastructure or by adding new infrastructure. The collection system will be sized based on peak wet weather flows under buildout conditions and the timing of projects will be determined by evaluating the 10- year condition model. Using existing and future flows, CDM Smith will evaluate the capacity of existing lift stations. The following aspects will be evaluated: · Capacity: Firm capacity will be compared to current and projected peak flows. · Wet well volume: Pump design capacity and cycle time will be used to determine the volume required. · Reaction time: This is the time until a lift station is predicted to overflow if the pumps are disabled. Reaction time will be calculated under dry weather and wet weather flow conditions. CDM Smith will also evaluate the wastewater treatment plant capacity of the City’s three major plants. The flow for each service area for current and future time frames will be developed. These flows will be compared to existing and permitted flow capacities. Interconnectivity of the plants will be considered when evaluating system capacity. A timeline for plant expansion will be developed for each facility. Task 7 – Evaluate Economic Feasibility of Projects and New Service Areas CDM Smith will perform a high-level evaluation and economic feasibility of constructing new interceptors and/or removing existing lift stations, in response to managing the combined 4 of 5 system and development potential in the expanded service area. Specific items to evaluate include: · Feasibility and applicability of projects including the San Gabriel interceptor, Dry Berry Creek interceptor, Dove Springs collection basin, and a regional wastewater treatment plant · Implementation of the Berry Creek interceptor versus expansion of the Sun City lift station · The Northlands WWTP service area · Impacts, influences, hazards, and opportunities of including Municipal Utility Districts (MUDs) in the service area · Impact of the Leander/Liberty Hill service areas · Feasibility of removing lift stations found to be deficient under Task 6 (maximum of 3 lift stations) Task 8 – Develop 10-year CIP for Wastewater System Based on the results of Tasks 2 (review current CIP), 6 (evaluate wastewater system) and 7 (economic feasibility of new interceptors), CDM Smith will work with the City to develop a prioritized 10-year capital improvement plan (CIP) for the wastewater collection and treatment system. A meeting will be conducted to discuss results and outline the CIP. Task 9 – Develop Master Plan Report CDM Smith will first prepare and deliver five (5) copies of a draft Water and Wastewater Master Plan update. Following receipt of comments from the City, a final Water and Wastewater Master Plan will be prepared. CDM Smith will deliver ten (10) copies of the final report to the City. A presentation to GUS and city council will be prepared and presented upon request by the City. Task 10 – Impact Fee Assistance CDM Smith will assist the City and its rate consultant in development of an updated impact fee. Assistance will be provided to explain the CIP and capacities of the water and wastewater system. This includes discussions on how the impact fee will need to be adjusted to incorporate CTSUD customers, additional analysis needed to assist with calculating the impact fee, and two meeting. Task 11 Model Sharing Investigation and Implementation (Optional) 5 of 5 Investigate options for sharing the updated water and wastewater models between the City and CDM Smith. Develop a protocol for sharing the models. This task may require meetings at the City with IT staff from CDM Smith. Task 12 – Project Management and Meetings CDM Smith will manage the project work throughout the duration of the project, conduct regular progress update meetings, manage budget and schedule, and conduct quality management reviews. A total of three in-person meetings are planned: Kick-off, master plan report and presentation discussion, and board presentation. Other meetings will be held via- teleconference as needed. Fee Estimate Task Number and Description Fee Task 1 - (W&WW) Population Projections and Distribution $ 13,863 Task 2 - (W) Expand Existing Water System Model $ 10,582 Task 3 - (W) Evaluate Water Demands for CTSUD $ 4,803 Task 4 - (W) Evaluate Combined Water Distribution System $ 6,972 Task 5 - (W) Develop Water Capital Improvement Plan $ 3,226 Task 6 - (WW) Evaluate Collection System $ 10,250 Task 7 - (WW) Evaluate Economics/Feasibility of Projects $ 12,342 Task 8 - (WW) Develop Capital Improvement Plan $ 8,633 Task 9 - (W&WW) Develop Master Plan Report $ 745 Task 10 - (W&WW) Impact Fee Assistance $ 4,110 Task 11 - (W&WW) Model Sharing Investigation and Implementation (Optional) $ 616 Task 12 - (W&WW) Project Management, Meetings, QA/QC $ 9,605 Total $ 85,746 Water Fee Estimate Task Number and Description Total Fee Task 1 - Population and Service Area Projections $ 10,398 Task 2 - Expand Existing Water Model $ 10,582 Task 3 - Evaluate Water Demands for CTSUD $ 4,803 Task 4 - Evaluate Combined Water System $ 6,972 Task 5 - Develop 10-year CIP for Water System $ 3,226 Task 9 - Develop Water Master Plan Report $ 372 Task 10 - Impact Fee Assistance $ 2,055 Task 11 - Model Sharing Investigation and Implementation (Optional) $ 308 Task 12 - Project Management and Meetings $ 4,802 Total $ 43,519 Wastewater Fee Estimate Task Number and Description Total Fee Task 1 - Population and Service Area Projections $ 3,466 Task 6 - Evaluate Wastewater System $ 10,250 Task 7 - Evaluate Economic Feasibility of Wastewater Projects and New Service Areas $ 12,342 Task 8 - Develop 10-year CIP for Wastewater System $ 8,633 Task 9 - Develop Wastewater Master Plan Report $ 372 Task 10 - Impact Fee Assistance $ 2,055 Task 11 - Model Sharing Investigation and Implementation (Optional) $ 308 Task 12 - Project Management and Meetings $ 4,802 Total $ 42,227 City of Georgetown, Texas SUBJECT: Consideration and possible recommendation for approval of a contract to Techline Construction Inc. of Austin, Texas, for labor associated with various electric system overhead construction and maintenance, as well as occasional underground and emergency services, in the estimated amount of $750,000.00. - Wesley Wright, P.E., Systems Engineering Director and Jim Ward, Electric Planning Supervisor. ITEM SUMMARY: The Energy Services Department requires outside labor for upcoming overhead construction and maintenance, as well as some underground projects, associated with 2014-2015 CIP projects. Internal resources are currently allocated to other projects. To ensure an adequate labor force for all projects, Energy Services desires to create a working alliance with Techline Construction under Techline's LCRA contract. Techline will also provide emergency services for service restoration on an as needed basis. LCRA's competitively bid labor contract is available to their wholesale customers, including the City, and offers more favorable pricing based on higher volume than the City is able to obtain bidding separately. The City has developed a solid working relationship with Techline through use of their LCRA materials contract, and anticipates the same superior customer service under the labor contract. Use of the Techline contract will ensure availability of well trained and equipped staff to complete projects on time. Staff has also verified references from other Central Texas utilities and engineering firms, all recommending use of Techline. The City will use Techline on projects where they provide the best value, and will continue to competitively bid other projects. The Techline labor contract will work in conjunction with the Techline materials contract, allowing better coordination of resources. FINANCIAL IMPACT: Funds are available in the current Electric Capital Improvement Plan. Please see attached budgetary and financial analysis worksheet. SUBMITTED BY: Wesley Wright, P.E. ATTACHMENTS: Description Type Techline Electric Labor Contract Budget form Backup Material LCRA Techline Contract pgs 1-15 Backup Material LCRA Techline Contract pgs 16-30 Backup Material LCRA Techline Contract pgs 31-45 Backup Material LCRA Techline Contract pgs 46-60 Backup Material LCRA Techline Contract pgs 61-75 Backup Material LCRA Techline Contract pgs 76-90 Backup Material LCRA Techline Contract pgs 91-98 Backup Material DATE: PROJECT NAME:02/25/2014 Division/Department:GUS/Electric Director Approval Prepared By:Wesley Wright, P.E.Finance Approval La'Ke2/5/14 TOTAL ANNUAL BUDGET 2,810,000.00 (Current year only) Actual Cost Agenda Total Spent Encumbrance Item & Encumbered % Annual (A) before agenda item (B)(A + B)Budget Consulting 33,560.14 33,560.14 1% Right of Way 0.00 0% Construction 105,543.78 750,000.00 855,543.78 30% Other Costs 374,852.82 374,852.82 13% Total Current Year Costs 513,956.74 1,263,956.74 Approved GENERAL LEDGER ACCOUNT NUMBER CY Budget 610-9-0580-90-300 Electric System Improv.2,810,000.00 Total Budget 2,810,000.00 TOTAL PROJECT BUDGET 750,000.00 (includes all previous yrs) Prior Years Current Year Total Project % Total Spent/Encumbered Costs Costs Budget Consulting 33,560.14 33,560.14 4% Right of Way 0.00 0.00 0% Construction 855,543.78 855,543.78 114% Other Costs 374,852.82 374,852.82 50% Total Project Costs 0.00 1,263,956.74 1,263,956.74 Comments: Techline Electric Labor CIP- Budgetary and Financial Analysis Worksheet City of Georgetown, Texas SUBJECT: Consideration and possible recommendation to approve Task Order MS 14-002 with M&S Engineering, Inc. of Spring Branch, Texas, for engineering services related to transformer additions at the Rivery and Georgetown East Substations in the amount of $382,800. – Jimmy Sikes/T&D Services Manager, Glenn W. Dishong/Utility Director ITEM SUMMARY: The new Rivery Substation transformer is needed to replace the existing LCRA transformer which will be removed as part of the Substation purchase agreement with LCRA. A second transformer is also needed at Georgetown East Substation to increase reliability and provide needed capacity to the central City area. The City will supply the substation transformers and other major equipment associated with the project. This task order provides for the substation design including electrical, structural, relay, and control engineering, as well as bidding, contracting, project management, and coordination for the construction services related to the installation of new 41.67MVA transformers and related distribution feeder modifications at the Rivery and Georgetown East Substations. STAFF RECOMMENDATIONS: Staff recommends approval for Task Order MS 14-002 in the amount of $382,800.00. FINANCIAL IMPACT: See attached CIP Budgetary & Financial Analysis Worksheets SUBMITTED BY: Jimmy Sikes/T&D Services Manager, Glenn W. Dishong/Utility Director ATTACHMENTS: Description Type CIP Budgetary & Finiancial Analysis Backup Material Task Order MS-14-002 Backup Material DATE: PROJECT NAME:5BY, 5CA 2/14/2014 Division/Department:Director Approval Prepared By:Jimmy Sikes Finance Approval La'Ke2/4/14 TOTAL ANNUAL BUDGET 4,637,000.00 (Current year only) Actual Cost Agenda Total Spent Encumbrance Item & Encumbered % Annual (A) before agenda item (B)(A + B) Budget Consulting 382,800.00 382,800.00 8% Right of Way 0.00 0% Construction 0.00 0% Other Costs 0.00 0% Total Current Year Costs 0.00 382,800.00 Approved GENERAL LEDGER ACCOUNT NUMBER CY Budget 610-9-0585-90-003 4,637,000.00 Total Budget 4,637,000.00 TOTAL PROJECT BUDGET 4,637,000.00 (includes all previous yrs) Prior Years Current Year Total Project % Total Spent/Encumbered Costs Costs Budget Consulting 382,800.00 382,800.00 8% Right of Way 0.00 0.00 0% Construction 0.00 0.00 0% Other Costs 0.00 0.00 0% Total Project Costs 0.00 382,800.00 382,800.00 Comments: Gus/Electric 2014 Transformer Additions CIP- Budgetary and Financial Analysis Worksheet City of Georgetown, Texas SUBJECT: ITEM SUMMARY: FINANCIAL IMPACT: SUBMITTED BY: