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Agenda_GUS_03.13.2020
Notice of Meeting for the Georgetown Utility System Adv isory Board and the Gov erning Body of the City of Georgetown March 13, 2020 at 2:00 P M at Georgetown Municipal Complex, 300-1 I ndustrial Av enue, Georgetown T X T he C ity of G eorgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require as s is tance in partic ipating at a public meeting due to a disability, as defined under the ADA, reas onable as s is tance, adaptations , or ac commodations will be provided upon request. P leas e c ontact the C ity S ec retary's O ffic e, at leas t three (3) days prior to the sc heduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626 for additional information; T T Y users route through R elay Texas at 711. Regular Session (T his R egular S es s ion may, at any time, be rec es s ed to c onvene an Exec utive S es s ion for any purpose authorized by the O pen Meetings Act, Texas G overnment C ode 551.) A C all to O rder T he Board may, at any time, recess the R egular S es s ion to convene in Executive S ession at the request of the C hair, a Board Member, the C ity Manager, As s is tant C ity Manager, G eneral Manager of Utilities, C ity C ounc il Member, or legal counsel for any purpose authorized by the O pen Meetings Act, Texas G overnment C ode C hapter 551, and are subject to ac tion in the R egular S ession that follows . B Introduc tion of Visitors Employee R ec ognition -- -- None s ubmitted at time of posting C March 2020 G US P roject Updates and January C ounc il Actions -- Wes ley Wright, P.E., S ys tems Engineering Direc tor/Mic hael Hallmark, C I P Manager D P resentation of the 1st Q uarter F inancials for Water and Electric – P aul Diaz, Budget Manager E Elec tric Utility Update -- Daniel Bethapudi, Electric G eneral Manager F Water Utility Update -- G lenn W. Dis hong, Water Utilities Direc tor L egislativ e Regular Agenda G P ublic Wishing to Address the Board O n a subject that is posted on this agenda: P leas e fill out a s peaker registration form which c an be found on the table at the entrance to the Board Meeting. C learly print your name and the letter of the item on whic h you wis h to s peak and pres ent it to the S taff Liais on, prior to the start of the meeting. You will be called forward to s peak when the Board c onsiders that item. O nly persons who have delivered the speaker form prior to the meeting being called to order may speak. O n a subject not posted on the agenda: P ers ons may add an item to a future R egular sc heduled Board agenda by filing a written reques t with the S taff Liaison no later than one week prior to the Board meeting. T he request mus t inc lude the speaker’s name and the spec ific topic to be addres s ed with Page 1 of 112 sufficient information to inform the board and the public. Only those persons who have submitted a timely request will be allowed to speak. F or Board Liais on contac t information, please logon to https ://government.georgetown.org/georgetown-utility-sys tem-advis ory-board-gus/. -- At time of pos ting, no persons had signed up to addres s the Board. H R eview and pos s ible ac tion to approve the minutes from the regular G US Board meeting held on January 10, 2020 and the regular G US Board meeting s cheduled for F ebruary 14, 2020. - S heila K. Mitc hell, G US Board Liaison I P resentation and pos s ible rec ommendation to approve an inter-local contrac t between the C ity of R ound R oc k and the C ity of G eorgetown for water resource and treatment services for the period from 2020 through 2029 with es timated c os ts for the current fisc al year of $63,000.00. -- C hels ea S olomon, C ontrol C enter Manager J C ons ideration and possible recommendation to approve Tas k O rder Ammendment KPA-15-003-A2 with Kasberg, P atric k & Assoc iates, LP of G eorgetown, Texas, for profes s ional s ervic es related to the S hell R oad Waterline Improvements in the amount of $84,855.00 – Wes ley Wright, P.E., S ys tems Engineering Direc tor/Mic hael Hallmark, P rojec t Manager K C ons ideration and possible rec o mmendatio n to approve Task O rder KPA-20-006 with Kas berg, P atric k & As s o ciates , LP o f G eo rgeto wn Texas fo r the design, b id and cons tructio n services fo r the S outhwes t Bypass Waterline projec t in the amount of $206,630.00. – Wesley Wright, P.E., S ystems Engineering Direc tor/Mic hael Hallmark, C I P Manager L C ons ideration and possible recommendation to approve Tas k O rder C DM-20-007 with C DM S mith, Inc . of Aus tin., Texas, for profes s ional s ervic es related to P arks ide Water S upply, Hoover P ump S tation and Elevated S torage Tank, and Tank demolition in the amount of $2,044,075.00.-- Wesley Wright, P.E., S ys tems Engineering Director/Michael Hallmark, C I P Manager M C ons ideration and possible recommendation to approve Tas k O rder C DM-20-009 with C DM S mith, of Aus tin, Texas , for professional services related to the S outh Lake Water Treatment P lant and 1178 Trans mis s ion Main in the amount of $7,201,000.00. -- Wes ley Wright, P.E., S ys tems Engineering Direc tor/Mic hael Hallmark, C I P Manager Adjournment Ce rtificate of Posting I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of Meeting was posted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a plac e readily acc es s ible to the general public as required by law, on the _____ day of _________________, 2020, at __________, and remained s o posted for at leas t 72 c ontinuous hours prec eding the s cheduled time of said meeting. __________________________________ R obyn Dens more, C ity S ec retary Page 2 of 112 City of Georgetown, Texas Utility System Advisory Board March 13, 2020 S UB J E C T: C all to O rder T he Board may, at any time, rec es s the R egular S ession to c onvene in Exec utive S es s ion at the reques t of the C hair, a Board Member, the C ity Manager, Assistant C ity Manager, G eneral Manager of Utilities , C ity C ouncil Member, or legal c ouns el for any purpos e authorized by the O pen Meetings Ac t, Texas G overnment C ode C hapter 551, and are s ubjec t to action in the R egular S es s ion that follows. IT E M S UMMARY: F IN AN C IAL IMPAC T: N/A S UB MIT T E D B Y: Page 3 of 112 City of Georgetown, Texas Utility System Advisory Board March 13, 2020 S UB J E C T: Marc h 2020 G US P rojec t Updates and January C ouncil Ac tions -- Wesley Wright, P.E., S ystems Engineering Director/Michael Hallmark, C I P Manager IT E M S UMMARY: G US Item Update C oversheet Marc h 2020 Berry Creek Wastewater Interceptor – 3C J S anta C lara completed tie-in at S un C ity LS , flow has s tarted to Berry C reek LS . C rew working on finishing up c leanup. Berry Creek Wastewater Interceptor Phases 1, 2 & 3 Alternative routing around Berry S prings P ark near Market S t. under review and redes ign Braun Elevated S torage Tank (E S T) Tank is raised and the air phase s teel crew has c ompleted all welding. Air phas e c oating crew is on s ite and working on the inside of the tank, they lac k the intermediate and finis h coat. T hey are working on s tripping the roof they plan to be c ompleted by the middle of the month. Landmark finish out crew is on s ite, the pipe support bas es are complete as well as the s lab on grade. Cedar Breaks to P astor Dedicated Water Line 24” waterline has been tes ted and on line, trenc h repair paving c omplete with C hip S eal sc heduled for early S pring 2020 C R 255 R ecommended by G US 10/09/15, approved by C C on 10/27/15. P reliminary C ons truction P lans are near 80% c omplete & Eas ements 50% complete Lake 980 High S ervice Pump Station C ontract with P rota C ons truction approved by Utility Board & C ity C ounc il 1/28/2020 Lake WT P Chemical S torage Improvements Task O rder approved by G US Board 12/8/17 & C ity C ouncil 12/12/17. P os s ibly combined with another P roject Lake WT P Raw Water Intake & Pump Station Improvements All piping and valves are installed and in operation. Waiting on concrete c rew to finish top dec k of platform. Park Lift S tation Task O rder rec ommended by G US 2/10/17& approved by C ity C ouncil 2/18/17. 100% Design P lans & S pecs being reviewed by S taff, Bids early 2020 Pastor Pump Station P ump# 1 expec ted back and ins talled mid to late March. O nce installed, s ubstantial c ompletion walk thru can be s cheduled. Page 4 of 112 Pecan Branch WWT P P roject is in C los e-O ut phase with R etainage R eleas e. R AS pump replac ement on going Ronald Reagan Water Line R oyal Vista c rews have finis hed punch list the C ounty had and Hydro Mulc h has been completed. C ontractor still needs to Hydro mulch Mis s ion oaks waterline and the c orner of S un C ity and 195. S till working on shutting down the 16” water line going through s hady oaks so we can c ut and c ap that line. S an Gabriel Wastewater Treatment P lant – Belt Press C onc rete pour for drain pit is s et for Tues day Marc h 3rd. MH-1 s et and piping from building to MH is complete. S hell Road Water line F inal Des ign P lans are 90% c omplete & Eas ements are 60% c omplete S outh Lake Water Treatment Plant – Intake & Raw Waterline Task O rder approval by G US Board 1/11/19 & C ity C ounc il 1/22/19 Water Tank Rehab- 2018 C DM Task O rder rec ommended by G US Board 12/8/17 & approved by C ouncil 12/12/17 Tentatively out for Bid early 2020 Westloop Waterline Improvements Line has been tied in on the east side of the project, they are c ontinuing to lay pipe on R iver C hase up to Memorial Dr. and are projecting for the final tie in this week. J anuary Council Actions S ee attac hed report F IN AN C IAL IMPAC T: N/A S UB MIT T E D B Y: Wesley Wright, P.E., S ystems Engineering Direc tor/Mic hael Hallmark, C I P Manager AT TAC H ME N T S: Description Type March 2020 GUS Updates Pres entation January Council Actions Backup Material Page 5 of 112 GUS Item Update Coversheet March 2020 Berry Creek Wastewater Interceptor – 3CJ Santa Clara completed tie-in at Sun City LS, flow has started to Berry Creek LS. Crew working on finishing up cleanup. Berry Creek Wastewater Interceptor Phases 1, 2 & 3 Alternative routing around Berry Springs Park near Market St. under review and redesign Braun Elevated Storage Tank (EST) Tank is raised and the air phase steel crew has completed all welding. Air phase coating crew is on site and working on the inside of the tank, they lack the intermediate and finish coat. They are working on stripping the roof they plan to be completed by the middle of the month. Landmark finish out crew is on site, the pipe support bases are complete as well as the slab on grade. Cedar Breaks to Pastor Dedicated Water Line 24” waterline has been tested and on line, trench repair paving complete with Chip Seal scheduled for early Spring 2020 CR 255 Recommended by GUS 10/09/15, approved by CC on 10/27/15. Preliminary Construction Plans are near 80% complete & Easements 50% complete Lake 980 High Service Pump Station Contract with Prota Construction approved by Utility Board & City Council 1/28/2020 Lake WTP Chemical Storage Improvements Task Order approved by GUS Board 12/8/17 & City Council 12/12/17. Possibly combined with another Project Lake WTP Raw Water Intake & Pump Station Improvements All piping and valves are installed and in operation. Waiting on concrete crew to finish top deck of platform. Park Lift Station Task Order recommended by GUS 2/10/17& approved by City Council 2/18/17. 100% Design Plans & Specs being reviewed by Staff, Bids early 2020 Page 6 of 112 Pastor Pump Station Pump# 1 expected back and installed mid to late March. Once installed, substantial completion walk thru can be scheduled. Pecan Branch WWTP Project is in Close-Out phase with Retainage Release. RAS pump replacement on going Ronald Reagan Water Line Royal Vista crews have finished punch list the County had and Hydro Mulch has been completed. Contractor still needs to Hydro mulch Mission oaks waterline and the corner of Sun City and 195. Still working on shutting down the 16” water line going through shady oaks so we can cut and cap that line. San Gabriel Wastewater Treatment Plant – Belt Press Concrete pour for drain pit is set for Tuesday March 3rd. MH-1 set and piping from building to MH is complete. Shell Road Water line Final Design Plans are 90% complete & Easements are 60% complete South Lake Water Treatment Plant – Intake & Raw Waterline Task Order approval by GUS Board 1/11/19 & City Council 1/22/19 Water Tank Rehab- 2018 CDM Task Order recommended by GUS Board 12/8/17 & approved by Council 12/12/17 Tentatively out for Bid early 2020 Westloop Waterline Improvements Line has been tied in on the east side of the project, they are continuing to lay pipe on River Chase up to Memorial Dr. and are projecting for the final tie in this week. Page 7 of 112 Project: Berry Creek Wastewater Interceptor Project# 3CJ Update – March 2020 Project Description: This project will consist of approximately 15,000 linear feet of wastewater interceptor ranging in diameter from 36-inch to 30-inch from the existing Berry Creek lift station to the existing Sun City lift station. The alignment of the interceptor will generally follow Berry Creek. Purpose: The purpose of this project is to add wastewater capacity in Sun City, provide wastewater service to the Shell road area, and will allow Sun City Lift Station to come off line when the future phases are complete. Project Manager: Daniel Havins Engineer: CDM Smith Contractor: Santa Clara Construction Phase Start Finish Status / Comments Preliminary Engineering May 2015 February 2016 Recommended by GUS 5/8/15 approved by CC 5/26/15. Final Design February 2016 March 2018 100% complete ROW / Easements June 2015 Complete Bid / Award Bid # Approved by City Council on 12/11/18, NTP issued 1/24/19 Construction January 2019 February 2020 Santa Clara completed tie-in at Sun City LS, flow has started to Berry Creek LS. Crew working on finishing up cleanup. Post Construction Page 8 of 112 Page 9 of 112 Project: Berry Creek Wastewater Interceptor Phase 1,2, &3 Project# Update – March 2020 Project Description: This project will consist of approximately 21,500 linear feet of wastewater interceptor ranging in diameter from 36-inch to 48-inch from the exist ing Berry Creek lift station to the existing Pecan Branch Wastewater Plant. The alignment of the interceptor will generally follow Berry Creek. Purpose: The purpose of this project is to add wastewater capacity in Sun City, provide wastewater service to the Shell road area, and will allow Sun City Lift Station to come off line. Project Manager: Michael Hallmark Engineer: Walker Partners, LLC Contractor: TBD Phase Start Finish Status / Comments Preliminary Engineering Recommended by GUS 10/13/17 Approved by City Council 10/23/17. Boring samples being analyzed Final Design Fall 2019 Spring 2020 ROW / Easements Bid / Award Bid # Alternative routing around Berry Springs Park near Market St. under review and redesign Construction Post Construction Page 10 of 112 Project: Braun EST Project# 2JG Update – March 2020 Project Description: This project involves - Design, bidding and general services during construction for a 3 MG elevated storage tank (EST) at the Braun EST site Purpose: The purpose of this project is to add additional elevated water storage capacity and meet the demands of the water system in the 1178 pressure plane. Project Manager: Daniel Havins Engineer: CDM Contractor: Landmark Structures Phase Start Finish Status / Comments Preliminary Engineering January 2018 March 2018 Task Order approved by GUS Board 12/8/17 & by City Council 12/12/17 Final Design April 2018 July 2018 ROW / Easements Bid / Award Bid # September 2018 October 2018 Approved by GUS Board & Council in October Construction January 2019 June 2020 Tank is raised and the air phase steel crew has completed all welding. Air phase coating crew is on site and working on the inside of the tank, they lack the intermediate and finish coat. They are working on stripping the roof they plan to be completed by the middle of the month. Landmark finish out crew is on site, the pipe support bases are complete as well as the slab on grade. Post Construction Page 11 of 112 Page 12 of 112 Project: Cedar Breaks EST – Pastor 24 Inch Dedicated Water Line Project# 2JI Update – March 2020 Project Description: This project will consist of approximately 12,000 linear feet water line that will run from Cedar Breaks Elevated Storage Tank to the Pastor Ground Storage Tank. The waterline will run in DB Woods Rd right-of-way for the northern portion and around the north and western border of Wood Ranch for the southern portion. Purpose: The purpose of this project is to run a dedicated water line from Cedar Breaks EST to Pastor Pump Station, this dedicated 24-inch waterline will allow the Pastor Pump Station to fill without depleting the existing distribution system and effecting fire flow. This will also increase the capacity of the Pastor Pump Station to keep up with growth and demand in the Western District. Project Manager: Daniel Havins Engineer: CDM Smith Contractor: Prota Construction Phase Start Finish Status / Comments Preliminary Engineering July 2018 September 2018 Task Order approved by GUS Board 6/6/18 & City Council 6/26/18 Final Design October 2018 November 2018 Preliminary Survey work starting ROW / Easements July 2018 November 2018 Complete Bid / Award Bid # January 2019 February 2019 Approved by Council 2/19 Construction Early 2019 February 2020 24” waterline has been tested and on line, trench repair paving complete with Chip Seal scheduled for early Spring Post Construction Page 13 of 112 Project: County Road 255 Waterline Improvements Project# 2JE Update – March 2020 Project Description: This project involves upgrading the existing 15-inch water main with 16-inch C-905 or DI pipe. This project will consist of approximately 44,500 LF of 16-inch water main replacement. Purpose: The purpose of this project is to upgrade the class pipe water mains to C-905 or DI pipe, and replace this existing main that has a large amount of water leaks. Project Manager: Michael Hallmark Engineer: KPA Contractor: TBD Phase Start Finish Status / Comments Preliminary Engineering October 2015 March 2016 Recommended by GUS 10/09/15, approved by City Council on 10/27/15. Final Design March 2016 Winter 2019 80% Complete ROW / Easements October 2015 50% complete Bid / Award Bid # Construction Post Construction Page 14 of 112 Project: Lake 980 High Service Pump Station Project# 2CH Update – March 2020 Project Description: This project includes installing 4 vertical turbine pumps, 1,245 linear feet of 30-inch waterline, electrical & instrumentation building and new flowmeter with vault. Purpose: The purpose of this project is to upgrade pumping capacity into the 980 pressure plane to meet peak water demands and growth in this pressure plane area. Project Manager: Daniel Havins Engineer: CDM Contractor: TBD Phase Start Finish Status / Comments Preliminary Engineering March 2019 August 2019 Project out for Bid early November 2019 Final Design August 2019 October 2019 ROW / Easements Bid / Award Bid # Bid Opening on 12/10/19 with five Bids being evaluated Construction February 2020 October 2020 Contract with Prota Construction approved by Utility Board & City Council 1/28/2020 Page 15 of 112 Project: Lake WTP – Chemical Storage Improvements Project# 2CW Update – March 2020 Project Description: This project involves - Design, bidding and general services during construction for the design of sodium permanganate storage and feed system improvements at the Lake WTP. Purpose: The purpose of this project is the sodium permanganate storage and feed system improvements will be bid so that small specialized, qualified chemical feed contractors can bid the project. Project Manager: Daniel Havins Engineer: CDM Contractor: TBD Phase Start Finish Status / Comments Preliminary Engineering January 2018 March 2018 Task Order approved by GUS Board 12/8/17 & City Council 12/12/17 Final Design April 2018 June 2018 ROW / Easements Bid / Award Bid # Possibly combined with another Project Construction Post Construction Page 16 of 112 Project: Lake Water Treatment Plant Raw Water Intake & Pump Station Maintenance Improvements Project# 2CU Update – March 2020 Project Description: This project involves - Design bidding and general services during construction for the maintenance improvements consist of replacing the intake gates and other general maintenance on the 40-year-old intake. The maintenance improvements also consist of replacing some discharge piping at the Raw Water Pump Station Purpose: The purpose of this project is the replacing the intake gates and other general maintenance on the 40-year-old intake. There will also be revisions to the discharge piping that will reduce the pump head loss at the existing pump Project Manager: Daniel Havins Engineer: CDM Contractor: Huffman Contractors Phase Start Finish Status / Comments Preliminary Engineering October 2017 November 2017 Approved by GUS Board 9/17 & City Council September 17 Final Design November 2017 February 2018 ROW / Easements Bid / Award Bid # April 2018 May 2018 Approved by City Council 5/22/18 Construction Fall 2018 Spring 2020 All piping and valves are installed and in operation. Waiting on concrete crew to finish top deck of platform. Post Construction Page 17 of 112 Project: San Gabriel Park Lift Station Improvements Project# 3CN Update – March 2020 Project Description: This project will consist of the construction a new wastewater lift station with appurtenant electrical and instrumentation improvements. Purpose: The purpose of this project is to provide wastewater service for growth and development in the San Gabriel Wastewater Basin. Project Manager: Michael Hallmark Engineer: KPA Contractor: TBD Phase Start Finish Status / Comments Preliminary Engineering March 2017 June 2017 Recommended by GUS 2/10/17& City Council 2/18/17 Final Design July 2017 December 2017 90% Plans under review by Staff TCEQ variance under review ROW / Easements N/A N/A Bid / Award Bid # Tentatively Bids early 2020 Reviewing 100% Plans & Specs prior to Bid Construction Post Construction Page 18 of 112 Project: Pastor Pump Station Project# 2BZ Update – March 2020 Project Description: This project involves upgrading the existing pump station with two new motors, pumps, electrical, instrumentation & HVAC. Design of pipeline improvements to provide more water to the Pastor Pump Station and to complete the West Loop Water Line near SH 29 and DB Wood Road. Purpose: The purpose of this project is to upgrade pipeline improvements and to provide more water to the Pastor Pump Station and to complete the West Loop Water Line near SH 29 and DB Wood Road. Project Manager: Daniel Havins Engineer: CDM Contractor: Archer Western Phase Start Finish Status / Comments Preliminary Engineering May 2017 October 2017 Task Order recommended by GUS 4/14/17 and goes to Council 4/25/17. Final Design October 2017 February 2018 ROW / Easements Bid / Award Bid # GUS Board approved Contract with Archer Western 3/9/18 and Council approved 3/27/18 Construction April 2018 Winter 2019 Pump# 1 expected back and installed mid to late March. Once installed, substantial completion walk thru can be scheduled. Page 19 of 112 Page 20 of 112 Project: Pecan Branch Wastewater Treatment Plant Expansion Project# 3CA Update – March 2020 Project Description: The project includes expanding the existing Pecan Branch WWTP from 1.5 to 3.0 MGD including the construction of an influent pump station, screening and grit removal facilities, aeration basins, secondary clarifiers, cloth disk filters, UV disinfection facility, sludge holding tanks facilities, site grading and paving, electrical improvements, and instrumentation improvements. Purpose: The purpose of this project is to provide wastewater treatment for future growth and development. Project Manager: Daniel Havins Engineer: CDM Smith Contractor: CSA Construction Phase Start Finish Status / Comments Preliminary Engineering November 2012 March 2013 Complete Final Design December 2015 January 2017 100% Set of Plans ROW / Easements Complete Bid / Award Bid # 201717 March 2017 May 2017 Bid Opening 3/28/17 GUS Board approved 4/14/17 City Council 4/25/17 Construction July 2017 January 2020 Final paperwork submitted. RAS pump replacement on going. Post Construction Page 21 of 112 Project: Ronald Reagan Waterline Improvements Project# 2JM Update – March 2020 Project Description: This project involves upgrading the existing 15-inch water main with 16-inch C-905 or DI pipe. This project will consist of approximately 44,500 LF of 16-inch water main replacement. Purpose: The purpose of this project is to install 21,300 LF of 30” water main on the west side of Ronald Reagan from FM 2338 (Williams dr) to FM 3405 Project Manager: Daniel Havins Engineer: KPA Contractor: Royal Vista Phase Start Finish Status / Comments Preliminary Engineering October 2015 March 2016 KPA Task Order approved by GUS Board & City Council on 8/28/18 Final Design March 2016 February2018 80% Complete ROW / Easements October 2015 50% complete Bid / Award Bid # Approved by City Council 12/11/18 Construction January 2019 April 2020 Royal Vista crews have finished punch list the County had and Hydro Mulch has been completed. Contractor still needs to Hydro mulch Mission oaks waterline and the corner of Sun City and 195. Still working on shutting down the 16” water line going through shady oaks so we can cut and cap that line. Post Construction Page 22 of 112 Page 23 of 112 Project: San Gabriel Wastewater Treatment Plant – Belt Press Project# 3CP Update – March 2020 Project Description: This project involves - Design, bidding and general services during construction for a new sludge dewatering building and the installation of dewatering equipment, a polymer system and a conveyor for the San Gabriel Wastewater Treatment Plant (WWTP) Purpose: The purpose of this project is to replace the existing drying beds with a new sludge dewatering building and the installation of dewatering equipment, a polymer system and a conveyor to load a roll-off dumpster. Project Manager: Daniel Havins Engineer: CDM Contractor: TBD Phase Start Finish Status / Comments Preliminary Engineering April 2018 August 2018 Task Order approved by GUS Board 3/9/18 & by City Council 3/27/18 Final Design August 2018 December 2018 ROW / Easements N/A Bid / Award Bid # February 2019 August 2019 NTP issued 11/4/19 Construction Nov. 2019 August 2020 Concrete pour for drain pit is set for Tuesday March 3rd. MH-1 set and piping from building to MH is complete. Post Construction Page 24 of 112 Project: Shell Road Waterline I mprovements Project# 3CI Update – March 2020 Project Description: This project will consist of approximately 13,500 LF of 16-inch water line and approximately 2300 LF of 12-inch waterline. Purpose: The purpose of this pro ject is to provide secondary feed of water to Sun City. Project Manager: Michael Hallmark Engineer: KPA Contractor: TBD Phase Start Finish Status / Comments Preliminary Engineering April 2015 August 2015 Task Order Recommended by GUS 3/13/15 Approved by CC 3/24/15. Final Design August 2015 March 2018 90% complete ROW / Easements June 2015 October 2017 60% complete Bid / Award Bid Construction Post Construction Page 25 of 112 Project: South Lake Water Treatment Plant Intake & Raw Waterline Project# 2BN Update – March 2020 Project Description: This project will consist of design/engineering for a 22 MGD raw water intake & pump station with future expansion to 44 MGD and 3,800 LF if raw water pipeline to carry water to the SLWTP. Purpose: The purpose of this project is to provide the supply & demand for future water needs for the City of Georgetown and Western District Project Manager: Michael Hallmark Engineer: CDM Contractor: TBD Phase Start Finish Status / Comments Preliminary Engineering February 2019 August 2019 Task Order approval by GUS Board 1/11/19 & City Council 1/22/19 Final Design August 2019 April 2020 ROW / Easements Bid / Award Bid Summer 2020 Construction Fall 2020 Post Construction Page 26 of 112 Project: Water Tank Rehab - 2018 Project# 2CX Update – March 2020 Project Description: This project involves - Design bidding and general services during construction for the demolition of the steel ground storage tank (GST) and steel lime silo at the Park Water Treatment Plant (WTP), demolition of the Woods GST, and rehabilitation of the 1 MG GST at the Southside WTP; and design Purpose: The purpose of this project is the demolition of the steel structures at the Park WTP and the Woods sites and rehabilitation of the 1 MG GST at the Southside WTP site will be bid so that qualified demolition and tank rehab contractors can bid the project. Project Manager: Michael Hallmark Engineer: CDM Contractor: TBD Phase Start Finish Status / Comments Preliminary Eng ineering January 2018 March 2018 Task Order recommended by GUS Board 12/8/17 & approved by Council 12/1/2/17 Final Design April 2018 June 2018 ROW / Easements Bid / Award Bid # Early 2020 Tentatively out for Bid early 2020 Construction Post Construction Page 27 of 112 Project: West Loop Waterline Improvements Project# 2JJ Update – March 2020 Project Description: The project consists of furnishing, installing, and providing all labor and materials required to install approximately 2,410 linear feet of new 24‐inch diameter water pipeline and approximately 425 linear feet of 8-inch diameter water pipeline Purpose: The purpose of this project is to provide adequate flows & pressure to the West University and River Chase areas Project Manager: Daniel Havins Engineer: CDM Contractor: Santa Clara Construction Phase Start Finish Status / Comments Preliminary Engineering Feb March 2019 Task Order Issued 1/24/19 Final Design March 2019 May 2019 Complete ROW / Easements June 2015 October 2017 Complete Bid / Award Bid Approved by City Council 6/25/19, PreConstruction Meeting held 8/12/19 & NTP issued for 9/6/19 Construction September 2019 April 2020 Line has been tied in on the east side of the project, they are continuing to lay pipe on River Chase up to Memorial Dr. and are projecting for the final tie in this week. Post Construction Page 28 of 112 Page 29 of 112 GUS BOARD ITEMS FORWARDED TO COUNCIL January 28, 2020 J Forwarded from Georgetown Utility Systems Advisory Board (GUS): Consideration and possible action to approve ratifying emergency services purchase order no. 4000164 with Environmental Improvements, Inc. for purchase and install of chemical storage tank, in the amount of $54,200.65 and exempting this purchase from competitive requirements as per Texas Local Government Code General Exemptions 252.022. (2) -- Glenn W. Dishong, Director of Water Utilities K Forwarded from Georgetown Utility Systems Advisory Board (GUS): Consideration and possible action to approve renewal #2 of contract 17-054-SC with Elk Ridge Construction, LLC (Water & Wastewater Treatment Plants) in the amount of $53,139.90 -- Glenn W. Dishong, Water Utilities Director L Forwarded from Georgetown Utility Systems Advisory Board (GUS): Consideration and possible action to approve amendment #1 and renewal #2 of contract 18-0017-SC with Elk Ridge Construction, LLC (Water & Wastewater Collection and Distribution Stations) in the amount of $67,767.41 per year -- Glenn W. Dishong, Water Utilities Director M Forwarded from Georgetown Utility Systems Advisory Board (GUS): Consideration and possible action to approve the purchase of pump repairs from Weisinger, Inc. from Conroe Texas in an amount not to exceed $173,170.00, for Fiscal Year 2020 -- Glenn W. Dishong, Water Utilities Director Q Forwarded from Georgetown Utility Systems Advisory Board (GUS): Consideration and possible action to approve a contract for the Lake Water Treatment Plant 980 High Service Pump Station Improvements project with Prota Construction, Inc. & Prota Inc., Joint Venture, in the amount of $3,476,420.00 -- Wesley Wright, P.E., Systems Engineering Director ALL ITEMS PASSED Page 30 of 112 City of Georgetown, Texas Utility System Advisory Board March 13, 2020 S UB J E C T: P res entation of the 1st Q uarter F inanc ials for Water and Elec tric – P aul Diaz, Budget Manager IT E M S UMMARY: Electric Fund: T he to tal annual operating revenue in the Elec tric F und to tals $20.4 million thro ugh the firs t quarter. Electric revenue s ales , the larges t component of operating revenue, to tals $19.6 million, o r 22.9% of b udget thro ugh the q uarter. Elec tric revenue s ales are typ ically higher in the s ummer mo nths when cons umption inc reas es . Total annual operating exp enses in the Elec tric F und total $19.5 millio n for the firs t quarter. P urc hase power expens es total $13.9 million, or 22.6% of budget. Non-operating revenue is budgeted at $4.8 million. Year to date, non-operating revenues total $226,117. T he larges t portion of non-operating revenues are bond proc eeds . T he C ity plans to is s ue revenue bonds later in the spring as part of the C ity’s annual debt s ale. Non-operating expenses are budgeted at $8.3 million. Year to date, expens es total $1.05 million for c apital improvement projects . Electric revenues and purc hase power are tracking ac cording to budget. S taff c ontinues to meet every two weeks regarding the electric fund. S taff will continue to monitor the s eas onality of purchas e power and revenues. Water F und: O verall water operating revenue to tals $20.4 million, or 32.9% of bud get. Water, Was tewater, and Irrigatio n s ales revenue thro ugh the first q uarter to tals $11 millio n, or 24.8% o f bud get. C apital R ecovery F ees total $7.3 million. O ver the p as t three years , the fund has s een higher than b udget C apital R ecovery F ees due to the growth and new development in the C ity. Water operating expenses total $12.8 million, or 31.75% of budget. S everal large c ontracts are already enc umbered for the year, s o the quarterly overage is not a concern. Non-operating expenses total $3.8 million. T hese non-operational expenses are c apital improvement projects that normally s pan multiple years . F IN AN C IAL IMPAC T: N/A S UB MIT T E D B Y: P aul Diaz, Budget Manager (skm) AT TAC H ME N T S: Description Type Electric FIN 1s t Qtr Backup Material Water FIN 1st Qtr Backup Material Page 31 of 112 FY2020 BUDGET CURRENT PERIOD YEAR TO DATE (W/ENCUMB) YEAR-END PROJECTION BEGINNING FUND BALANCE 5,892,640 5,892,640 Operating Revenue Electric Revenue (SEE NOTE A)85,509,803 6,718,405 19,640,581 85,509,803 Other Revenue 4,498,616 103,808 393,724 4,498,616 Developer Contributions 600,000 354,049 417,998 600,000 Operating Revenue Total 90,608,419 7,176,262 20,452,304 90,608,419 Operating Expenditures CRR Credits, Net (2,000,000) (160,725) (739,143) (2,000,000) Georgetown Utility Systems 20,167,271 2,834,974 5,180,830 20,167,271 Purchased Power (SEE NOTE B)61,500,000 4,379,849 13,904,240 61,500,000 Transfers Out-IT 3,000 - - 3,000 Transfers Out-ROI 4,500,000 419,848 1,231,822 4,500,000 Operating Expenditures Total 84,170,271 7,473,945 19,577,750 84,170,271 Total Net Operations 6,438,148 (297,683) 874,555 6,438,148 Non-Operating Revenue Renewable Energy Credits - 216,209 216,208 216,208 Interest 40,000 650 2,855 40,000 Grant Revenue 250,000 - - - Bond Proceeds 4,010,000 - - 4,010,000 Sale of Property 10,000 2,207 7,054 10,000 Transfer In-Other 500,000 - - 500,000 Non-Operating Revenue Total 4,810,000 219,066 226,117 4,776,208 Non-Operating Expenditures CIP 4,010,000 168,519 1,053,206 4,010,000 Debt Service 2,866,312 - - 2,866,312 Interest Expense 1,224,183 - - 1,224,183 Transfer Out-Other 295,059 - - 295,059 Non-Operating Expenditures Total 8,395,553 168,519 1,053,206 8,395,553 Total Net Non-Operations (3,585,553) 50,547 (827,089) (3,619,345) EXCESS (DEFICIENCY) OF TOTAL REVENUE OVER TOTAL REQUIREMENTS 2,852,594 (247,136) 47,465 2,818,803 ENDING FUND BALANCE 8,745,234 8,711,442 Contingency 4,190,234 4,190,234 Rate Stabilization Reserve 4,555,000 4,521,208 AVAILABLE FUND BALANCE - - NOTES: Year-End Projection to Approved: Dec FY2020 Electric Fund A.INCLUDES ACCRUAL FOR DECEMBER REVENUE BILLED THROUGH FEB 17. Page 32 of 112 APRROVED BUDGET CURRENT PERIOD YEAR TO DATE (W/ENCUMB) YEAR-END PROJECTION BEGINNING FUND BALANCE 67,516,478 67,516,478 Operating Revenue Capital Recovery Fee 14,250,000 2,356,302 7,357,457 14,250,000 Irrigation Utility Revenue 310,000 17,548 135,545 310,000 Other Revenue 3,451,800 626,272 2,076,332 3,451,800 Wastewater Utility Revenue 13,298,825 1,096,821 4,331,852 13,298,825 Water Utility Revenue 30,869,778 2,187,729 6,567,072 30,869,778 Operating Revenue Total 62,180,403 6,284,671 20,468,258 62,180,403 Operating Expenditures Irrigation 270,000 11,290 99,886 270,000 Transfer Out, Fleet/Joint Service/IT 124,500 - - 124,500 Transfer Out, General 275,000 - - 275,000 Transfer Out, ROI 3,300,000 22,164 655,441 3,300,000 Wastewater Distribution 763,100 57,846 371,682 763,100 Wastewater Plant Management 2,717,076 338,767 1,513,203 2,717,076 Water Administration 23,176,352 6,127,216 7,065,586 23,176,352 Water Distribution 2,645,125 161,135 778,218 2,645,125 Water Operations 4,244,971 348,951 1,140,880 4,244,971 Water Plant Management 2,932,017 265,586 1,218,847 2,932,017 Operating Expenditures Total 40,448,141 7,332,955 12,843,744 40,448,141 Total Net Operations 21,732,262 (1,048,284) 7,624,514 21,732,262 Non-Operating Revenue Bond Proceeds 18,600,000 - - 18,600,000 Grant Revenue - - - - Interest 949,500 148,403 473,221 949,500 Transfer In-Debt 104,211 - - 104,211 Non-Operating Revenue Total 19,653,711 148,403 473,221 19,653,711 Non-Operating Expenditures CIP 90 79,257,974 758,136 3,847,642 79,257,974 CIP 91 1,200,000 - - 1,200,000 Debt Service 6,642,418 - - 6,642,418 Non-Operating Expenditures Total 87,100,392 758,136 3,847,642 87,100,392 Total Net Non-Operations (67,446,681) (609,733) (3,374,421) (67,446,681) EXCESS (DEFICIENCY) OF TOTAL REVENUE OVER TOTAL REQUIREMENTS (45,714,419) (1,658,017) 4,250,093 (45,714,419) ENDING FUND BALANCE 21,802,059 21,802,059 Contingency 8,236,379 8,236,379 Non-Operating Contingency 10,000,000 10,000,000 AVAILABLE FUND BALANCE 3,565,680 3,565,680 Year-End Projection to Approved: Dec FY2019 Water Fund Page 33 of 112 City of Georgetown, Texas Utility System Advisory Board March 13, 2020 S UB J E C T: R eview and possible action to approve the minutes from the regular G US Board meeting held on January 10, 2020 and the regular G US Board meeting sc heduled for F ebruary 14, 2020. - S heila K. Mitchell, G US Board Liais on IT E M S UMMARY: Board to review, revis e and/or approve the minutes from the regular G US Board meeting held on January 10, 2020 and the regular G US Board meeting sc heduled for F ebruary 14, 2020. F IN AN C IAL IMPAC T: N/A S UB MIT T E D B Y: S heila K. Mitchell/G US Board Liaison AT TAC H ME N T S: Description Type Jan 10 2020 DRAFT Minutes Backup Material Feb 14 2020 DRAFT Minutes Backup Material Page 34 of 112 Minutes of the Meeting of the Georgetown Utility Systems Advisory Board and the Governing Body of the City of Georgetown, Texas January 10, 2020 at 2:00PM at Georgetown Municipal Complex, 300-1 Industrial Avenue, Georgetown, TX The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participation at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary’s Office, at least three (3) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 808 Martin Luther King, Jr. Street, Georgetown, TX 78626 for additional information: TTY users route through Relay Texas at 711. Board Members Present: Ed Pastor – Chair, John Copelan – Vice Chair, Edward Wiley – Secretary, Mike Cunningham, Arthur Yaeger, Steve Fought Board Members Absent: none Staff Members Present: Daniel Bethapudi, Glenn Dishong, Wesley Wright, Leticia Zavala, Laurie Brewer, Michael Hallmark, Chelsea Solomon, Mike Welch, Paul Diaz, Katherine Clayton, Mayra Cantu, Leah Neal, Sheila Mitchell, David Morgan (joined at 2:03pm) Others Present: None Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A. Call to Order – Called to order by Chair at 2:00p.m. The Board may, at any time, recess the Regular Session to convene an Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, General Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. B. Introduction of Visitors/Staff – New Staff members: Katherine Clayton, Budget Analyst; Mayra Cantu, Management Analyst; Leah Neal, Purchasing Manager -- Employee Recognition: None submitted at time of posting C. January 2020 Utility Advisory Board - CIP Updates and November 2019 Council Actions – Wesley Wright, P.E., Systems Engineering Director Wright noted reports in packets, gave brief updates on each. Noted future bids coming forward in early 2020. Cunningham asked about Berry Springs wastewater line; average depth/Hallmark responded and Wright also commented about varying depths. Cunningham also asked about which contractor and Hallmark responded, Santa Clara, on upper end. Wright explained (2 phases; 2 contractors; residential did not go into place.) No further questions. D. Presentation of the 4th Quarter Financials for Water and Electric – Paul Diaz, Budget Manager Diaz presented financials for both Electric and Water , noting this was presented at Council on December 11, 2019. Spoke on budget amendment(s) and timelines. Some discussion regarding transfer of assets between appropriate city funds; Morgan/Bethapudi responded. No further discussion. E. Electric Utility Update – Daniel Bethapudi, Electric General Manager Bethapudi noted he and Dishong will make a presentation on the status of GUS Board re- organization, noting this presentation was given at Council Workshop on December 10, 2019. Council Page 35 of 112 supported separating the current board into a Water Board and an Electric Board . Staff is in process of next steps and a timeline was presented for this process. Some discussion on electric board requirements and availability of potential members; Bethapudi, Dishong & Morgan responded. Pastor asked and Bethapudi confirmed boards will still be advisory however with more fiscal oversight and Council remaining as final approval authority. Cunningham in support of board changes and congratulated staff on their work thus far. Bethapudi then announced the new energy management group, Shell Energy, is on board with the city. F. Water Utility Update – Glenn W. Dishong, Water Utilities Director Same presentation as above. Dishong provided water updates - Regulatory and Industry updates, including Jim Briggs work on city’s behalf with Region G Water Board. Budget updates were presented by Diaz; Water Resource status; System Status for water and wastewater; CIP projects previously reviewed by Wright; discussed other projects curre ntly underway, upcoming and potential projects. Zavala gave Customer Care updates - growth between December to January of 680 new accounts (1/2 in Western District). Some discussion on water availability; Dishong responded distinguishing between resources and treatment capacity. Morgan also spoke on water resources, educational campaign, rate restructure. Some discussion about current drought status and future plans for contingencies. Dishong stated plans are to stay ahead of issues much ahead of summer/peak needs. Legislative Regular Agenda. The Board will individually consider and possibly take action on any or all of the f ollowing items: G. Public Wishing to Address the Board On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the table at the entrance to the Board Meeting. Clearly print your name and the letter of the item on which you wish to speak and present it to the Staff Liaison, prior to the start of the meeting. You will be called forward to speak when the Board considers that item. Only persons who have delivered the speaker form prior to the meeting being called to order may speak. On a subject not posted on the agenda: Persons may add an item to a future Regular scheduled Board agenda by filing a written request with the Staff Liaison no later than one week prior to the Board meeting. The request must include the speaker’s name and the specific topic to be addressed with sufficient information to inform the board and the public. Only those persons who have submitted a timely request will be allowed to speak. For Board Liaison contact information, please logon to https://government.georgetown.org/georgetown- utility-system-advisory-board-gus/. - No persons signed up to address the board. H. Review and possible action to approve the minutes from the Regular GUS Board meeting held on November 8, 2019 and the Regular GUS Board meeting scheduled for December 13, 2019. – Sheila K. Mitchell, GUS Board Liaison November minutes were considered for approval. No December meeting was held; minutes of cancelled meeting were considered for approval. No questions or revisions. Motion by Yaeger, seconded by Copelan to approve the minutes from the Regular GUS Board meeting held on November 8, 2019 and the Regular GUS Board meeting scheduled for December 13, 2019 . Approved 6-0-0 (none absent) I. Consideration and possible recommendation to approve the contract with Environmental Improvements, Inc. for purchase and install of chemical storage tank, in the amount of $54,200.65. – Mike Welch, Plant Operations Superintendent/Glenn W. Dishong, Water Utilities Director Welch updated board on emergency purchase of chemical storage tank, due to leak discovered with one of our bleach tanks used to treat water. The emergency purchase exception process was followed; tank is in place awaiting one final gasket for operation. Motion by Wiley, seconded by Copelan to approve the contract with Environmental Improvements, Inc. for purchase and install of chemical storage tank, in the amount of $54,200.65. Approved 6-0-0 (none absent) J. Consideration and possible recommendation to approve renewal #2 of contract 17-054-SC with Elk Ridge Construction, LLC (Water & Wastewater Treatment Plants) in the amount of $53,139.90 . – Mike Welch, Plant Operations Superintendent/Glenn W. Dishong, Water Utilities Director Page 36 of 112 Welch noted this is renewal #2 of the contract with Elk Ridge for grounds keeping at our Water and Wastewater Treatment facilities. Motion by Cunningham, seconded by Copelan to approve renewal #2 of contract 17-054-SC with Elk Ridge Construction, LLC (Water & Wastewater Treatment Plants) in the amount of $53,139.90. Approved 6-0-0 (none absent) K. Consideration and possible recommendation to approve amendment #1 and renewal #2 of contract 18-0017-SC with Elk Ridge Construction, LLC (Water & Wastewater Collection and Distribution Stations) in the amount of $67,767.41 per year. – David Thomison, Water Services Manager/Glenn W. Dishong, Water Utilities Director Welch presented in Thomison’s absence and noted this is the first amendment as well as renewal #2 of the contract for grounds keeping of our collection and distribution systems (lift stations, pumps, etc.). Motion by Cunningham, seconded by Copelan to approve amendment #1 and renewal #2 of contract 18-0017-SC with Elk Ridge Construction, LLC (Water & Wastewater Collection and Distribution Stations) in the amount of $67,767.41 per year . Approved 6-0-0 (none absent) L. Consideration and possible recommendation to approve the purchase of pump repairs from Weisinger, Inc. from Conroe, Texas in an amount not to exceed $173,170.00 for Fiscal Year. – David W. Thomison, Water Services Manager/Mike Welch, Plant Operations Superintendent/Glenn W. Dishong, Water Utilities Director Welch updated board on repairs, rehabilitation, replacements needs to various pumps located throughout the city. Pricing was received via the BuyBoard process per purchasing guidelines. Cunningham stated he agreed with work to be done, however stated his opposition as he felt the process should’ve been competitively bid due to the dollar amount and not done through BuyBoard. Motion by Copelan, seconded by Pastor to approve the purchase of pump repairs from Weisinger, Inc. from Conroe, Texas in an amount not to exceed $173,170.00 for Fiscal Year. Approved 4-2-0 (Cunningham, Yaeger opposed; none absent) M. Consideration and possible recommendation to approve a contract for the Lake Water Treatment Plant 980 High Service Pump Stations Improvements project with Prota Construction, Inc. & Prota Inc., Joint Venture, in the amount of $3,476,420.00. – Michael Hallmark, CIP Manager/Wesley Wright, P.E. Systems Engineering Director Wright presented information on bid for Lake Water Treatment Plant 980 High Service Pum p Stations Improvements project. Currently under design for additional treatment capacity at the Lake Plant. Wright presented map of area and how water is pumped. This request will provide a pump to direct pump instead of the current flow process. Plans for completion of project are targeted for summer 2021. Five bids received. Prota has done a lot of work in the area. They have not worked for the city. Cunningham has seen work performed by Prota and feels they do good work. He supports work performed by CDM. Wright appreciated support. Motion by Yaeger, seconded by Copelan to approve a contract for the Lake Water Treatment Plant 980 High Service Pump Stations Improvements project with Prota Construction, Inc. & Prota Inc., Joint Venture, in the amount of $3,476,420.00. Approved 6-0-0 (none absent) Adjournment Motion by Pastor, seconded by Fought to adjourn. Meeting adjourned at 3:26PM __________________________ _____________________________ Ed Pastor – Chair Ed Wiley – Secretary _________________________________ Sheila K. Mitchell, GUS Board Liaison Page 37 of 112 Minutes of the Meeting of the Georgetown Utility Systems Advisory Board and the Governing Body of the City of Georgetown, Texas February 14, 2020 at 2:00PM at Georgetown Municipal Complex, 300-1 Industrial Avenue, Georgetown, TX The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participation at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary’s Office, at least three (3) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 808 Martin Luther King, Jr. Street, Georgetown, TX 78626 for additional information: TTY users route through Relay Texas at 711. No items were submitted for the February meeting, therefore, the February 14, 2020 meeting was cancelled. __________________________ _____________________________ Ed Pastor – Board Chair Edward Wiley – Secretary _________________________________ Sheila K. Mitchell, GUS Board Liaison Page 38 of 112 City of Georgetown, Texas Utility System Advisory Board March 13, 2020 S UB J E C T: P res entation and possible recommendation to approve an inter-loc al c ontract between the C ity of R ound R ock and the C ity of G eorgetown for water res ourc e and treatment s ervic es for the period from 2020 through 2029 with estimated costs for the c urrent fis cal year of $63,000.00. -- C helsea S olomon, C ontrol C enter Manager IT E M S UMMARY: P art of the s trategy to meet the inc reas ed water demand as s ociated with growth is to us e the exc es s capac ity of neighboring s ystems in lieu of plant c onstruc tion due to immediate availability and if the c os ts are favorable when c ompared to native c onstruc tion and operations costs . T his c ontract between the C ities of R ound R ock and G eorgetown utilizes R ound R oc ks exc es s water and treatment c apacity for a period of ten years . T he c ontract provides for delivery of 4 MG D firm capac ity daily with additional service capac ity if available. T he fixed and variable c os ts in the c ontract were determined as part of a R ound R ock rate study and repres ent c os t of service with an additional 10% margin. T he c os ts are equal to or les s than the native cost of service if provided by G eorgetown through c onstruc tion and operation of a new treatment plant. T he costs are s ubjec t to change eac h time R ound R oc k conduc ts a rate study, us ually every three years . C os ts for this contrac t are expected to remain relatively flat until the BC R UA P lant Deepwater Intake is cons tructed. T he c os t of the new intake will increase the base rate. P rovis ions in the c ontract allow for G eorgetown to terminate for any reas on with one year notice or within 60 days of a rate increase. R ound R ock c an terminate after 5 years by giving G eorgetown one year advanc e notic e. 1 MG D is available this fis cal year, the additional 3 MG D requires a C I P projec t, the bas e rate for the 3 MG Dwill begin no later than June 2022. S TAF F R E C O MME N D AT IO N: S taff recommends approval of an inter-local contrac t between the C ity of R ound R ock and the C ity of G eorgetown for water res ourc e and treatment s ervic es for the period from 2020 through 2029 with es timated c os ts for the current fisc al year of $63,000.00. F IN AN C IAL IMPAC T: C os ts will be paid from the Water Utility. T he cost increase in s ubsequent years will be inc orporated into rates as necessary. S UB MIT T E D B Y: G lenn Dis hong, Direc tor of Water Utilities AT TAC H ME N T S: Description Type Wholesale Water Agreement Round Rock Backup Material Roundrock Wholesale Water Contract Pres entation Page 39 of 112 Page 40 of 112 Page 41 of 112 Page 42 of 112 Page 43 of 112 Page 44 of 112 Page 45 of 112 Page 46 of 112 Page 47 of 112 Page 48 of 112 Page 49 of 112 Page 50 of 112 Page 51 of 112 Page 52 of 112 Presented by Chelsea Solomon Control Center Manager Water Utilities Round Rock Wholesale Water Agreement Page 53 of 112 0 5 10 15 20 25 30 35 40 45 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Av e r a g e P r o d u c t i o n ( M G D ) Average Domestic Use Average Outdoor Use Max Production (MGD) 2019 Use Pattern 0 5 10 15 20 25 30 35 40 45 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Av e r a g e P r o d u c t i o n ( M G D ) Average Domestic Use Average Outdoor Use Max Production (MGD) 0 5 10 15 20 25 30 35 40 45 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Av e r a g e P r o d u c t i o n ( M G D ) Average Domestic Use Average Outdoor Use Max Production (MGD)Page 54 of 112 0 5 10 15 20 25 30 35 40 45 50 55 60 65 70 75 80 85 90 95 100 105 110 115 120 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039 2040 MG D System Capacity Projections 8.8 MGD North Lake Expansion + 3 MGD RR CR 175 (8 yr) 5.5 MGD= 1 MGD RR Highlands (10 yr) 3 MGD Leander (7 yr) + Removal of 1.5 MGD Rancho Sienna 22 MGD South Lake Expansion 41.1 MGD + 3 MGD Round Rock (RR) (5 yr) Ends in 2021 - Extendable Page 55 of 112 Summary of Terms Term of Contract –10 years Source of Raw Water –Round Rock HB1437 Alliance System Water Delivery Locations Highlands at Mayfield Firm Daily Supply –1 MGD Monthly Base Fee -$14,510 Firm Volumetric Rate -$1.16/kgal Non-Firm Volumetric Rate -$1.16/kgal CR 175 Point of Delivery Firm Daily Supply –3 MGD Monthly Base Fee -$43,530 Firm Volumetric Rate -$1.16/kgal Non-Firm Volumetric Rate -$1.16/kgal Terms for curtailment –DCP activation by BRA, Round Rock, or Georgetown Terms for Termination City of Georgetown •Terminate for any reason with 1 yr notice •Terminate within 60 days of rate increase City of Round Rock •Terminate after 5 years with a 1 year advanced notice Page 56 of 112 Resource Usage Projections 0 10,000 20,000 30,000 40,000 50,000 60,000 70,000 80,000 90,000 20 2 0 20 2 1 20 2 2 20 2 3 20 2 4 20 2 5 20 2 6 20 2 7 20 2 8 20 2 9 20 3 0 20 3 1 20 3 2 20 3 3 20 3 4 20 3 5 20 3 6 20 3 7 20 3 8 20 3 9 20 4 0 20 4 1 20 4 2 20 4 3 20 4 4 20 4 5 20 4 6 20 4 7 20 4 8 20 4 9 20 5 0 20 5 1 20 5 2 20 5 3 20 5 4 20 5 5 20 5 6 20 5 7 20 5 8 20 5 9 20 6 0 Ac r e -Fe e t Water Resource Availability Total Water (ac/ft)Blanchard Water Agreement Average Demand Average Demand w/Conservation Blanchard Contract Round Rock Additional Capacity, offsets ~4,500 acre ft Blanchard Clawback Page 57 of 112 Delivery Points Highlands at Mayfield Ranch Connection PT CR 175 Connection PT Parkside at Mayfield Ranch Highlands at Mayfield Ranch Page 58 of 112 Costs for System Capacity Round Rock (4MGD) Capital needs = $10,070,000 Fixed Costs = $1,031,880 Variable = $1.16 Annual Cost = $2,725,500 Unit Cost $1.87 per 1000 gallons ** Debt Fund 50% for 20 yrs @ 3.25% Interest South Lake Treatment Plant 22 MGD Constructed (4 MGD Utilized) Capital needs = $117,737,000 Fixed Costs = $3,921,500 Variable = $1.22 Annual Cost = $5,702,700 Unit Cost $3.91 per 1000 gallons Page 59 of 112 Review Round Rock contract helps meet current Max Day demands ahead of North Lake Water treatment Expansion and South Lake Water Treatment Expansion. The Cost of 4 MGD contracted is less expensive than building the South Lake Plant if the south lake plant is only utilizing 4 MGD. Provides additional source diversification and system resiliency. Page 60 of 112 Questions ? Page 61 of 112 City of Georgetown, Texas Utility System Advisory Board March 13, 2020 S UB J E C T: C onsideration and pos s ible rec ommendation to approve Task O rder Ammendment KPA-15-003-A2 with Kas berg, P atrick & As s ociates , LP of G eorgetown, Texas , for professional services related to the S hell R oad Waterline Improvements in the amount of $84,855.00 – Wesley Wright, P.E., S ystems Engineering Director/Michael Hallmark, P roject Manager IT E M S UMMARY: T his Tas k O rder Amendment is for P rofessional Engineering S ervices to prepare plans and spec ifications for the re-alignment of approximately 5,300 LF of the 16-inch waterline along S hell R oad. T his re- alignment will match up to a development project that will reduce the overall 16-inch waterline projec t by approximate 2000 LF and the need for 10 eas ements . T hes e services will als o include topographic s urvey, boundary s urveys, easement field notes and s ketches , environmental P hase I, c ultural res ourc es inves tigations and a geological as s es s ment. S TAF F R E C O MME N D AT IO N S: S taff recommends executing Task O rder Amendment KPA-15-003-A2 for profes s ional s ervic es relating to the S hell R oad Waterline Improvements with Kasberg, P atric k, & As s ociates , LP of G eorgetown, Texas , in the amount of $84,855.00. F IN AN C IAL IMPAC T : F unds for this expenditure are budgeted in the Wastewater C I P. S ee attac hed C I P Budgetary & F inanc ial Analys is S heet. F IN AN C IAL IMPAC T: F unds for this expenditure are budgeted in the Water C I P G L. # 660-9-0580-90-125. S UB MIT T E D B Y: Wesley Wright, P.E., S ystems Engineering Direc tor/Mic hael Hallmark, P rojec t Manager AT TAC H ME N T S: Description Type Task Order KPA-15-003-A2 Backup Material Exhibit Backup Material Page 62 of 112 Georgetown – Revised 3.11 Page 1 of 3 Attachment 1 (Modifications) to Exhibit K – Amendment to Task Order EJCDC E-505 Standard Form of Agreement Between Owner and Engineer for Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. EXHIBIT K, consisting of 5 pages, referred to in and part of the Master Services Agreement between Owner and Kasberg, Patrick & Associates, LP (“Engineer”) for Professional Services – Task Order Edition dated March 23, 2016. Second Amendment to Task Order No. KPA-15-003-TO-A2 1. Specific Project Data: A. Title: Shell Road Waterline Improvements B. Description: Professional Engineering Services to prepare plans and specifications for the construction of a 16-inch water line extension from approximately 1,800 LF north of the Shell Road/Sycamore Street Intersection of Highway 195 (approx.13,500 LF) and a 12-inch water line extension from Shell Road/Shell Road Spur Intersection to Shinnecock Hills Drive (approx. 2,300 LF) as well as water line connection at Sun City Boulevard/Hwy 195 Intersection and a water line connection and pressure reducing valve installation approximately 3,500 LF southeast of the Shell Road/Hwy 195 in Georgetown, TX. These services will also include topographic surveys, boundary surveys, easement field notes and sketches, environmental Phase I, cultural resources investigations and a geological assessment. C. City of Georgetown Project Number: _ 2CI_________________________________ D. City of Georgetown General Ledger Account No.: _ 660-9-0580-90-125 E. City of Georgetown Purchase Order No.: _______________________________ F. Master Services Agreement, Contract Number: 2016-730-MSA____________ 2. Nature of Amendment [Check those that are applicable and delete those that are inapplicable.] Additional Services to be performed by Engineer Modifications to Services of Engineer Modifications to Responsibilities of Owner Modifications to Payment to Engineer Modifications to Time(s) for rendering Services Modifications to other terms and conditions of the Task Order Page 63 of 112 Georgetown – Revised 3.11 Page 2 of 3 Attachment 1 (Modifications) to Exhibit K – Amendment to Task Order EJCDC E-505 Standard Form of Agreement Between Owner and Engineer for Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. 3. Description of Modifications A. Engineer shall perform the following Additional Services: The Engineer (KPA) will perform additional design work, including easement modifications, for the Shell Road Waterline Improvements Project. B The Scope of Services currently authorized to be performed by Engineer in accordance with the Task Order and previous Amendments, if any, is modified as follows: The Engineer (KPA) will perform additional design work and easement modifications for the Shell Road Waterline Improvements Project. The additional work will consist of the following: 1. Prepare plan sets that includes the re-alignment of approximately 5,300 LF of 16-inch water line; 2. Preparation of Permeant and Temporary easement documents (7 total); C. The responsibilities of Owner are modified as follows: Provide asbuilt/record drawings for existing water system in areas of modifications/design. D. For the Additional Services or the modifications to Services set forth above, Owner shall pay Engineer the following additional or modified compensation: Lump Sum amount of $84,855.00 E. The schedule for rendering Services is modified as follows: Within 60 days from approval of amendment. F. Other portions of the Task Order (including previous Amendments, if any) are modified as follows: N/A 4. Attachments [if any]: Exhibit B – Fee Schedule Exhibit C – Project Location Map Page 64 of 112 Georgetown – Revised 3.11 Page 3 of 3 Attachment 1 (Modifications) to Exhibit K – Amendment to Task Order EJCDC E-505 Standard Form of Agreement Between Owner and Engineer for Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Terms and Conditions: Owner and Engineer hereby agree to modify the above-referenced Task Order as set forth in this Amendment. All provisions of the Agreement and the Task Order not modified by this or previous Amendments remain in effect. The Effective Date of this Task Order Amendment is March 24, 2020. OWNER: ENGINEER: By: By: Name: Dale Ross Name: Alvin R. Sutton III, P.E., CFM Title: Mayor, City of Georgetown Title: Principal Engineer License or Firm’s Certificate No. F-510 State of: Texas ATTEST: ____________________________________ Robyn Densmore, City Secretary APPROVED AS TO FORM: ________________________________________ City Attorney Page 65 of 112 EXHIBIT B: FEE SCHEDULE SUMMARY Page 1 of 1 KPA QI TERRACON TOTAL 1.PROJECT MANAGEMENT/COORDINATION -$ -$ 2.EASEMENTS 2,200.00$ 8,200.00$ 10,400.00$ 3.FINAL DESIGN 59,880.00$ 14,575.00$ 74,455.00$ 4.BIDDING -$ -$ 5.CONSTRUCTION ADMINISTRATION -$ -$ PROJECT TOTAL 62,080.00$ 22,775.00$ -$ 84,855.00$ Subconsultants: Topographic Surveying/Easement Documents - Quick Inc., Land Surveying Environmental (ESA Phase I, Cultural Resources & Geological Assessment) - Terracon COST SUMMARY Summary of Costs February 25, 2020 Summary of Professional Services Fee Estimate by Consultant Shell Road Water Line Extension - Contract Amendment No. 2 Page 66 of 112 PROPOSED 13,500 LF WL EXTENSION PROPOSED 2,800 LF WL EXTENSION PROPOSED WL (BY OTHERS) SUN C I T Y B V L D . SHEL L R O A D WL EXTENSION BY OTHERS PROPOSED SHELL RD WL EXTENSION REALIGNMENT N O R T H NTS KASBERG, PATRICK & ASSOCIATES, LP CONSULTING ENGINEERS GEORGETOWN, TEXAS 78626 Firm Registration No. F-510 SHELL ROAD WATERLINE EXTENSION LOCATION MAP © 20 2 0 K a s b e r g , P a t r i c k & A s s o c i a t e s , L P K P A F i r m R e g i s t r a t i o n N u m b e r F - 5 1 0 FI L E : P: \ G e o r g e t o w n \ 2 0 1 5 \ 2 0 1 5 - 1 1 4 S h e l l R d W a t e r L i n e E x t e n s i o n \ C A D \ E x h i b i t \ G T O W N - E X H I B I T - r e v 0 1 . d w g L A S T S A V E D : 2/ 2 6 / 2 0 2 0 1 1 : 5 5 : 2 7 A M LA Y O U T : LO C A T I O N M A P GEORGETOWN TEXAS EST. 1848 Page 67 of 112 PROPOSED 13,500 LF WL EXTENSION PROPOSED 2,800 LF WL EXTENSION PROPOSED WL (BY OTHERS) SUN C I T Y B V L D . SHEL L R O A D WL EXTENSION BY OTHERS PROPOSED SHELL RD WL EXTENSION REALIGNMENT N O R T H NTS KASBERG, PATRICK & ASSOCIATES, LP CONSULTING ENGINEERS GEORGETOWN, TEXAS 78626 Firm Registration No. F-510 SHELL ROAD WATERLINE EXTENSION LOCATION MAP © 20 2 0 K a s b e r g , P a t r i c k & A s s o c i a t e s , L P K P A F i r m R e g i s t r a t i o n N u m b e r F - 5 1 0 FI L E : P: \ G e o r g e t o w n \ 2 0 1 5 \ 2 0 1 5 - 1 1 4 S h e l l R d W a t e r L i n e E x t e n s i o n \ C A D \ E x h i b i t \ G T O W N - E X H I B I T - r e v 0 1 . d w g L A S T S A V E D : 2/ 2 6 / 2 0 2 0 1 1 : 5 5 : 2 7 A M LA Y O U T : LO C A T I O N M A P GEORGETOWN TEXAS EST. 1848 Page 68 of 112 City of Georgetown, Texas Utility System Advisory Board March 13, 2020 S UB J E C T: C onsideration and p o s s ib le recommend ation to approve Tas k O rd er KPA-20-006 with Kas b erg, P atric k & As s ociates , LP of G eorgetown Texas for the design, bid and c onstruc tion s ervic es for the S outhwes t Bypas s Waterline p ro jec t in the amo unt o f $206,630.00. – Wes ley Wright, P.E., S ys tems Engineering Director/Michael Hallmark, C I P Manager IT E M S UMMARY: Task O rder KPA-20-006-TO is for the P rofessional Engineering S ervices to prepare plans and s pecific ations for the c onstruc tion of approximately 7,200 LF of 24-inc h water line. T he S outhwest Bypas s Water Line P roject will c onnect to the existing 24-inch water line at north end of the S outhwes t Bypas s P rojec t and run south on the eas tern edge of the S outhwest Bypass R O W and connec t to the existing 16-inch water line at the Leander R oad (F M 2243) and S outhwest Bypass Intersec tion. S TAF F R E C O MME N D AT IO N: S taff recommends awarding Tas k O rder KPA-20-006 to Kas berg, P atrick & As s ociates , LP of G eorgetown, Texas for P rofessional Engineering S ervices in the amount of $206,630.00. F IN AN C IAL IMPAC T: F unds for thes e projec ts are available in the Water C I P fund. S UB MIT T E D B Y: Wesley Wright, P.E., S ystems Engineering Direc tor/Mic hael Hallmark, C I P Manager AT TAC H ME N T S: Description Type KPA-20-006-TO Backup Material Project Exhibit Backup Material Page 69 of 112 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 1 of 4 Task Order In accordance with paragraph 1.01 of the Master Services Agreement between Owner and Kasberg, Patrick & Associates, LP (“Engineer”) for Professional Services – Task Order Edition, dated March 23, 2016, ("Agreement"), Owner and Engineer agree as follows: 1. Specific Project Data A. Title: Southwest Bypass Waterline Project__________________________ B. Description: Professional Engineering Services to prepare plans and specifications for the construction of approximately 7,200 LF of 24-inch water line. The Southwest Bypass Water Line Project will connect to the existing 24-inch water line at north end of the Southwest Bypass Project and run south on the eastern edge of the Southwest Bypass ROW and connect to the existing 16-inch water line at the Leander Road (FM 2243) and Southwest Bypass Intersection. C. City of Georgetown Project Number: _________________________________ D. City of Georgetown General Ledger Account No.: _____________________ E. City of Georgetown Purchase Order No.: ______________________________ F. Master Services Agreement, Contract Number: 2016-730-MSA____________ 2. Services of Engineer See Exhibit A, Scope of Services, attached 3. Owner's Responsibilities Owner shall have those responsibilities set forth in the Agreement subject to the following: Consultant will require coordination from the City to capture locations of existing City owned utilities within the project area as well as any asbuilt/record drawings depicting any existing utilities in the area. 4. Times for Rendering Services Phase Completion Date Final Design June 1, 2020 Bidding July 15, 2020 Construction Administration February 1, 2021 Task Order No. KPA-20-006-TO, consisting of _10____ pages. Page 70 of 112 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 2 of 4 5. Payments to Engineer A. Owner shall pay Engineer for services rendered as follows: Category of Services Compensation Method Lump Sum or Not to Exceed Amount of Compensation for Services Basic Services Project Coordination, Final Design, Bidding, Construction Administration, Topographic Surveys, ESA PH I. A. Lump Sum $206,630.00 B. The terms of payment are set forth in Article 4 of the Agreement unless modified in this Task Order. 6. Consultants: Kasberg, Patrick & Associates, LP – Georgetown, Texas All County Surveying – Georgetown, Texas Terracon Consultants, Inc. – Austin, Texas 7. Other Modifications to Agreement: None 8. Attachments: Exhibit A – Scope of Services Exhibit B – Fee Schedule Exhibit C – Project Location Map 9. Documents Incorporated By Reference: The Agreement effective March 23, 2016. Page 71 of 112 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 3 of 4 Terms and Conditions: Execution of this Task Order by Owner and Engineer shall make it subject to the terms and conditions of the Agreement (as modified above), which Agreement is incorporated by this reference. Engineer is authorized to begin performance upon its receipt of a copy of this Task Order signed by Owner. The Effective Date of this Task Order is , 2020. OWNER: ENGINEER: By: By: Name: Dale Ross Name: Alvin R (Trae) Sutton III, PE.CFM Title: Mayor Title: Principal Engineer License or Firm’s Certificate No. F-510 State of: Texas Date: Date: APPROVED AS TO FORM: ________________________________________ ________________________________________ City Attorney January 27, 2020 Page 72 of 112 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 4 of 4 Owner: Engineer: Designated Representative for Task Order: Designated Representative for Task Order: Name: Michael Hallmark Name: Trae Sutton, P.E., CFM Title: CIP Manager Title: Senior Project Manager Address: 300-1 Industrial Ave. Georgetown, TX 78626 Address: 800 South Main Street Georgetown, TX 78626 E-Mail Address: Michael.Hallmark@georgetown.org E-Mail Address: TSutton@kpaengineers.com Phone: 512-930-3569 Phone: 512-819-9478 Fax: Fax: 254-733-6667 Page 73 of 112 EXHIBIT A – DETAILED PROJECT SCOPE SERVICES PROVIDED BY ENGINEER KASBERG, PATRICK & ASSOCIATES, LP GEORGETOWN, TEXAS Project Description: The Southwest Bypass Water Line Project will connect to the existing 24-inch water line at north end of the Southwest Bypass Project and run south on the eastern edge of the Southwest Bypass ROW and connect to the existing 16-inch water line at the Leander Road (FM 2243) and Southwest Bypass Intersection. The professional engineering services include preliminary design, final design, bidding services, construction administration services, and project coordination. These services also include topographic surveys, environmental phase I and geological assessment investigations. Scope of Services: The scope of services associated with the Southwest Bypass Water Line Project includes: I. Schematic Design a. Develop Proposed Alignment and Verify i. The ENGINEER will utilize the rights-of-way, easements and property map to develop the proposed alignment of the utilities. ii. The ENGINEER will walk the project route to identify alignment changes and obstacles. iii. The ENGINEER will verify the alignment to release design surveys to commence. b. Develop Project Layout with Connections i. The ENGINEER will utilize all gathered information to develop the proposed horizontal alignment layout. ii. The ENGINEER will develop connection to the existing City of Georgetown Water Utility. c. Review Alignment with City Staff i. The ENGINEER will coordinate and meet with City Staff to review the proposed alignment. All information discovered concerning existing dry utilities, obstacles, rights-of-way, easements and private property will be discussed. ii. The ENGINEER will develop a consensus with City Staff on the proposed alignment and adjust as agreed upon. Page 74 of 112 d. Finalize the Alignment i. The ENGINEER will utilize the Schematic Design, coordination meetings and consensus to finalize the utility locations for the project. ii. The ENGINEER will generate a revised map illustrating rights-of-way, dry utilities and the proposed utility infrastructure. e. Coordinate with Dry Utilities i. The ENGINEER will coordinate a meeting with all affected dry utilities and City Staff to discuss the proposed alignment and relocations, if any, of dry utilities. II. Final Design a. Develop Survey Data into Surfaces i. The ENGINEER will develop from the field survey data, surfaces for the project to allow for integrated computer surface design. ii. The ENGINEER will incorporate City of Georgetown imagery into the field surveys and integrate the two as a model. b. Develop Plan and Profiles for the Water Utility i. The ENGINEER will utilize the surface model and the finalized alignment to develop plan and profile for the water utility. ii. The ENGINEER will produce 11”x17” sheets illustrating the location of the proposed water line improvements both horizontally and vertically. iii. The ENGINEER will illustrate all depth to existing ground over the centerline of the proposed waterline. iv. The ENGINEER will illustrate all obstacles, dry utilities, rights-of-way, existing easements, proposed easements and private property. v. The ENGINEER will illustrate all proposed slopes, elevations, locations and fittings for the water line utility. c. Develop Project Layout with Connections i. The ENGINEER will develop connection details for connection to the existing City of Georgetown Water Utility. d. Develop Erosion Control & Traffic Control Plan i. The ENGINEER will develop erosion control for the construction of the project. ii. The ENGINEER will prepare plan sheets illustrating locations and types of Temporary Best Management Practices for erosion control. These sheets will be available for use by the contractor in obtaining permits from the TCEQ for construction of the project. iii. The ENGINEER will develop a traffic control plan to be utilized for this project. e. Develop Project Details i. The ENGINEER will develop details for the project to include: Page 75 of 112 1. Water Line Details 2. Trench and Bedding Details 3. Erosion Control Details 4. Concrete Details 5. Traffic Control Details 6. Casing and Encasement Details 7. Misc. Details f. Design Roadway/Driveway Crossings i. The ENGINEER will locate areas where the proposed utilities will cross existing roadways and driveways for construction of the project. ii. The ENGINEER will determine, in conjunction and consensus with City Staff the method of crossing (open cut or bore). iii. The ENGINEER will develop plan sheets illustrating the proposed crossings. g. Design Connections i. The ENGINEER will determine locations and size of the existing water utility. This will be accomplished by field investigations, reviewing of record drawings and meetings with City Staff. ii. The ENGINEER will design connections for the 8-inch water line improvements to the existing water utility. iii. The ENGINEER will design connections for the service connections to residential and commercial customers. h. Complete Plans and Specifications i. The ENGINEER will develop specifications for the project. ii. The ENGINEER will develop project quantities for all proposed bid items for the project. iii. The ENGINEER will review the plans and specifications that have been developed for quality assurance and quality control (QA/QC). iv. The ENGINEER will adjust the plans and specifications from the QA/QC. v. The ENGINEER will coordinate the plans and specifications. vi. The ENGINEER will develop General Notes for the Project and index sheet for the plans. vii. The ENGINEER will print all specifications and plans to be bound for submittal. i. Review Plans with City Staff, Incorporate Comments and Prepare for Bidding i. The ENGINEER will schedule a meeting with City Staff to review the plans and specifications. ii. The ENGINEER will receive all City Staff comments and incorporate into the plans. Once comments have been incorporated the ENGINEER will schedule a second meeting with City Staff to review the revised plans. iii. The ENGINEER will submit bidding documents to purchasing for comments. All comments will be addressed. Page 76 of 112 iv. The ENGINEER will prepare documents for bidding and assist the City Staff in advertising the project. v. The ENGINEER will prepare a final Opinion of Probable Construction Cost. III. Bidding a. The ENGINEER will develop the invitation to bid and deliver to City Staff for advertising the project for public bidding. The ENGINEER will also solicit bids from past contractors to acquire as competitive a bidding process as possible. b. The ENGINEER will manage and distribute bidding documents. c. The ENGINEER will prepare for the Pre-Bid Conference, develop an agenda and sign in sheet, conduct the Pre-Bid Conference, take notes at the conference, prepare minutes and incorporate into the addenda. d. The ENGINEER will receive all questions from bidders, log the questions and answer in the form of an addenda. e. The ENGINEER will conduct the bid letting, receive all bids, tabulate the bids and certify them. f. The ENGINEER will research the low bidder(s) qualifications and recommend award to the City of Georgetown. IV. Construction Administration a. The ENGINEER will prepare contract documents; forward those to the contractor awarded the project by the Georgetown City Council. b. The ENGINEER will schedule and conduct the Pre-Construction Conference. Minutes from the conference will be taken and distributed. c. The ENGINEER will receive and review all submittals and material samples for the project. Documentation for the submittals will be generated and distributed to the City of Georgetown and the contractor. d. The ENGINEER will hold regularly scheduled construction progress meetings. These meetings will include meeting agendas covering project specifics and schedules. Notes will be taken by the ENGINEER at the meetings. Minutes will then be developed and distributed to the City of Georgetown Staff and the contractor. e. The ENGINEER will make periodic visits the project site. These site visits are utilized to perform a general overview of the project and answer any questions the Page 77 of 112 contractor may have. The City of Georgetown will provide daily on-site representation for the project. f. The ENGINEER will develop pay estimate forms for the project. These will be distributed to City Staff and the contractor. The ENGINEER will review the pay requests with City Staff. g. The ENGINEER will conduct a final walk through of the project. Punch list items will be generated during this review. A letter addressed to City Staff will be generated discussing the findings of the walk through. The contractor will be copied on this letter as well. h. The ENGINEER will develop final record drawings for the City of Georgetown Staff. The record drawings will be presented in the form of a DVD with pdf of each plan sheet and a full 11x17 hard copy. i. The ENGINEER will prepare a project closeout package that will include final record drawings, final pay estimate, final closeout change order and any other project closeout documentation. Page 78 of 112 EXHIBIT B: FEE SCHEDULE SUMMARY Page 1 of 1 KPA ACS TERRACON TOTAL 1.PROJECT MANAGEMENT/COORDINATION 13,760.00$ 13,760.00$ 2.FINAL DESIGN 113,790.00$ 24,300.00$ 12,500.00$ 150,590.00$ 3.BIDDING 7,450.00$ 7,450.00$ 4.CONSTRUCTION ADMINISTRATION 34,830.00$ 34,830.00$ PROJECT TOTAL 169,830.00$ 24,300.00$ 12,500.00$ 206,630.00$ Subconsultants: Topographic Surveying/Easement Documents - All County Surveying (ACS) Environmental (ESA Phase I, Geological Assessment) - Terracon COST SUMMARY Summary of Costs January 14, 2020 Summary of Professional Services Fee Estimate by Consultant Southwest Bypass Waterline Improvements Page 79 of 112 2 4 ' ' W 2 4 ' ' W 2 4 ' ' W 2 4 ' ' W 2 4 ' ' W 2 4 ' ' W 2 4 ' ' W 2 4 ' ' W 12'' W 16'' W 16'' W 16'' W 16'' W 16'' W 16'' W 16'' W 16'' W 16'' W 16'' W 16'' W 8'' W 8 ' ' W 8 ' ' W 8 ' ' W 8'' W 8 ' ' W 8'' W 8 ' ' W 8'' W 8 ' ' W 8' ' W 8' ' W 8'' W 8 ' ' W 8'' W 8 ' ' W 8 ' ' W 8 ' ' W 6 ' ' W 6' ' W 6 ' ' W 8 ' ' W 8'' W 8 ' ' W 8 ' ' W 6'' W 6 ' ' W 2 4 ' ' W 2 4 ' ' W 2 4 ' ' W 2 4 ' ' W 8 ' ' W 8'' W 8'' W 8'' W 8'' W8 ' ' W 8'' W 8'' W 8' ' W 12'' W 12' ' W 1 2 ' ' W 8'' W 8'' W 8 ' ' W 8'' W 8 ' ' W 6'' W 6'' W 6'' W 8' ' W 1 2 ' ' W 8'' W 8'' W 8 ' ' W 8'' W 8'' W 8'' W 8'' W 12'' W 12'' W 8'' W 8 ' ' W 8'' W 8'' W 1 2 ' ' W 8 ' ' W 8'' W 24'' W 24'' W 24 ' ' W 24'' W 24'' W 24'' W 24'' W 24'' W 6'' W 6'' W 6'' W 6'' W 6'' W 6'' W 6'' W 12'' W 12'' W 12'' W 12'' W 12'' W 12'' W 12'' W 2 4 ' ' W 2 4 ' ' W 2 4 ' ' W 6 ' ' W 6 ' ' W 6'' W 6 ' ' W 8'' W 6'' W 12'' W 12'' W 1 2 ' ' W 1 2 ' ' W 1 2 ' ' W 1 2 ' ' W W UNIVERS I T Y A V E S O U T H W E S T B Y P A S S SOUTH W E S T B Y P A S S D B W O O D R D LEA N D E R R D KASBERG, PATRICK & ASSOCIATES, LP CONSULTING ENGINEERS GEORGETOWN, TEXAS 78626 Firm Registration No. F-510 SOUTHWEST BYPASS WATERLINE IMPROVEMENTS PROJECT EXHIBIT C © 20 2 0 K a s b e r g , P a t r i c k & A s s o c i a t e s , L P K P A F i r m R e g i s t r a t i o n N u m b e r F - 5 1 0 FI L E : P: \ G e o r g e t o w n \ 2 0 2 0 \ d e v e l o p m e n t \ S W b y p a s s 2 4 ' ' w a t e r l i n e \ S W B Y P A S S 2 4 ' ' W A T E R L I N E . d w g L A S T S A V E D : 1/ 2 9 / 2 0 2 0 8 : 3 2 : 2 2 A M LA Y O U T : 11 x 1 7 0 HORIZONTAL SCALE IN FEET 500 1000 N O R T H GEORGETOWNTEXAS EST. 1848 PROPOSED 24'' WATERLINE CONNECT PROPOSED 24'' WATERLINE TO EXISTING 24'' WATERLINE CONNECT PROPOSED 24'' WATERLINE TO EXISTING 16'' WATERLINE Page 80 of 112 City of Georgetown, Texas Utility System Advisory Board March 13, 2020 S UB J E C T: C onsideration and pos s ible rec ommendation to approve Task O rder C DM-20-007 with C DM S mith, Inc. of Austin., Texas , for professional services related to P arkside Water S upply, Hoover P ump S tation and Elevated S torage Tank, and Tank demolition in the amount of $2,044,075.00.-- Wes ley Wright, P.E., S ystems Engineering Direc tor/Mic hael Hallmark, C I P Manager IT E M S UMMARY: Parkside Water S upply – Engineer s hall prepare bidding documents including plans , details, s pecific ations and c ontract doc uments for the cons truction of approximately 17,500 feet of 16-inch pipeline, a 1.5 MG elevated s torage tank, and a 5 mgd pump station that will be located in the elevated s torage tank pedestal. A 14,000 foot long portion of the pipeline will take water at the BC R UA point of entry into the C ity of R ound R oc k water sys tem near S am Bas s R oad and New Hope R oad and will run to the new elevated storage tank s ite on F ort C obb Way in the Mayfield P arkside development. T he 5 mgd pump s tation will have horizontal pumps and will pump water from the 1.5 MG elevated s torage tank which has an overflow elevation of 1100 and pump it to the Es calara elevated storage tank that has an overflow elevation of 1178. T here will be 3,500 feet of pipeline from the pump s tation that will run parallel with P arkside P arkway to a point near the intersec tion of C R 276 to reac h piping in the 1178 pres s ure plane. Engineer shall provide bidding phase and cons truction phase s ervic es . Hoover Pump Station – Engineer s hall prepare bidding documents including plans , details, spec ifications and contrac t documents for the c onstruc tion of approximately 3,500 feet of pipe to connec t the Daniels Mountain ground s torage tank to a new 1.5 mgd pump station. T he pump station will pump water from the 1178 pres s ure plane to the 1245 pres s ure plane. T he pump s tation will have horizontal pumps and will be located in a block building near C R 255. T he 1 M G elevated storage tank will be located on the site of the existing H oover pump station which will be abandoned when this project is complete. Engineer shall provide bidding phase and construction phase services as described herein. Tank Demolition P roject – Engineer s hall prepare bidding documents including plans , details, s pecific ations and c ontract doc uments for the demolition of four s teel water ground storage tanks. Two tanks are loc ated at the Daniels Mountain site, and one each at the Irving site and the 1869 site. Engineer s hall provide bidding phas e and c onstruc tion phas e services as desc ribed herein. S TAF F R E C O MME N D AT IO N: S taff recommends executing Task Order C D M-20-007 for professional services relating to P arkside water Supply, H oover P ump S tation and E levated Storage Tank, and the Tank Demolition project with C D M Smith, I nc. of Austin, Texas, in the amount of $$2,044,075.00. F IN AN C IAL IMPAC T: F unds for this expenditure are in the current year Water C I P Budget. S UB MIT T E D B Y: Wesley Wright, P.E., S ystems Engineering Direc tor/Mic hael Hallmark, C I P Manager AT TAC H ME N T S: Description Type CDM-20-007 Task Order Backup Material Page 81 of 112 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 1 of 9 Task Order In accordance with paragraph 1.01 of the Master Services Agreement between Owner and CDM Smith, Inc. (“Engineer”) for Professional Services – Task Order Edition, dated September 30, 2016, ("Agreement"), Owner and Engineer agree as follows: 1. Specific Project Data A. Title: Parkside Water Supply, Hoover Pump Station and Elevated Storage Tank and Tank Demolition Project B. Description: Wesley Wright, P.E., Systems Engineering Director/Michael Hallmark, CIP Manager C. City of Georgetown Project Number: ___2JZ, 2KA, 2KB_________ D. City of Georgetown General Ledger Account No.: 660-9-0580-90-003, 660-9-0580-90-002, 660-9-0580-90-180 E. City of Georgetown Purchase Order No.: _______________________________ F. Master Services Agreement, Contract Number: 2016-738-MSA____________ 2. Services of Engineer Parkside Water Supply – Engineer shall prepare bidding documents including plans, details, specifications and contract documents for the construction of approximately 17,500 feet of 16-inch pipeline, a 1.5 MG elevated storage tank, and a 5 mgd pump station that will be located in the elevated storage tank pedestal. A 14,000 foot long portion of the pipeline will take water at the BCRUA point of entry into the City of Round Rock water system near Sam Bass Road and New Hope Road and will run to the new elevated storage tank site on Fort Cobb Way in the Mayfield Parkside development. The 5 mgd pump station will have horizontal pumps and will pump water from the 1.5 MG elevated storage tank which has an overflow elevation of 1100 and pump it to the Escalara elevated storage tank that has an overflow elevation of 1178. There will be 3,500 feet of pipeline from the pump station that will run parallel with Parkside Parkway to a point near the intersection of CR 276 to reach piping in the 1178 pressure plane. Engineer shall provide bidding phase and construction phase services as described herein. Hoover Pump Station – Engineer shall prepare bidding documents including plans, details, specifications and contract documents for the construction of approximately 3,500 feet of pipe to connect the Daniels Mountain ground storage tank to a new 1.5 mgd pump station. The pump station will pump water from the 1178 pressure plane to the 1245 pressure plane. The pump station will Task Order No. CDM-20-007-TO, consisting of __9___ pages. Page 82 of 112 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 2 of 9 have horizontal pumps and will be located in a block building near CR 255. The 1 MG elevated storage tank will be located on the site of the existing Hoover pump station which will be abandoned when this project is complete. Engineer shall provide bidding phase and construction phase services as described herein. Tank Demolition Project – Engineer shall prepare bidding documents including plans, details, specifications and contract documents for the demolition of four steel water ground storage tanks. Two tanks are located at the Daniels Mountain site, and one each at the Irving site and the 1869 site. Engineer shall provide bidding phase and construction phase services as described herein. The basic services consist of preliminary engineering, design, bidding and general services during construction. The basic services are described below in detail. Preliminary Engineering Phase. This phase involves determination of project scope, economic and technical evaluation of feasible alternatives, and development of conceptual design and preliminary design. Services during this phase include: 1) Reviewing available data and consulting with the Owner to clarify and define the Owner's requirements for the project. 2) Advising the Owner as to the necessity of providing or obtaining from others additional data or services. These additional services may include photogrammetry, reconnaissance surveys, property surveys, topographic surveys, geotechnical investigations and consultations, compilation of hydrological data, traffic studies, materials engineering, assembly of zoning, deed, and other restrictive land use information, and environmental assessments and impact statements. The project budget includes the following special services: a) Topographic survey, b) Paint testing for lead, and c) Geotechnical field investigation and laboratory analysis. 3) Identifying and analyzing requirements of governmental authorities having jurisdiction to approve the design of the project, and participating in consultations with such authorities. a) The project includes coordinating with TCEQ and submitting the required construction documents (plans and specifications) to the TCEQ Drinking Water Technical Section Plan Review Division for review and approval. b) The project includes preparing a Water Pollution Abatement Plan (WPAP) for the elevated storage tank assocated with the Parkside project. c) The project includes an archaeological investigation and coordination with the Texas Historical Commission for the elevated storage tank associated with the Parkside project. 4) Providing analyses of the Owner's needs, planning surveys, and comparative evaluations of prospective sites and solutions. 5) Consulting with the Owner, reviewing preliminary reports, clarifying and defining the project requirements, reviewing available data, and discussing general scheduling. Coordinating with approving and regulatory governmental agencies and affected utilities. Page 83 of 112 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 3 of 9 6) Advising the Owner as to whether additional data or services are required, and assisting the Owner in obtaining such data and services. 7) Preparing conceptual design documents consisting of final design criteria, preliminary drawings, including conceptual layouts and equipment configuration, outline of specifications, and written descriptions of the project. A maximum of five copies will be provided to the Owner for review. 8) Preparing revised opinions of probable total project costs based on the conceptual design. 9) Preparing preliminary design documents, drawings and specifications. Design Phase. The basic services for the final design phase includes: 1) Preparing construction drawings and specifications showing the character and extent of the project. Engineer will prepare 30% and 90% drawings for review and attend review meeting for each submittal to discuss client comments. 2) Preparing and furnishing to the Owner a revised opinion of probable total project costs based on the final drawings. 3) Furnishing the necessary engineering data required to apply for the WPAP. This is distinguished from and does not include detailed applications and supporting documents for government grant-in-aid or planning grants that would be furnished as additional services. 4) Preparing basic documents related to construction contracts for review and approval by the Owner (and the Owner's legal and other advisors). These may include contract agreement forms, general conditions and supplementary conditions, invitations to bid, instructions to bidders, insurance and bonding requirements, and preparation of other contract-related documents. 5) Furnishing to the Owner a maximum of five copies of drawings, specifications, and other contract documents. Bidding Phase. Services under this phase include: Each of the three projects will be bid as a separate project. 1) Assisting the Owner in obtaining bids for the prime construction contract, attending pre-bid conferences, and preparing and issuing bidding documents. 2) Issuing addenda as appropriate to interpret, clarify, or expand the bidding documents. 3) Assisting the Owner in determining the qualifications and acceptability of prospective constructors, subcontractors, and suppliers. 4). Providing assistance to the Owner in evaluating bids or proposals and in assembling and awarding contracts for construction, materials, equipment, and services. Construction Phase. Services under this phase involve consulting with and advising the Owner during construction and are limited to those services associated with performing as the Owner's representative. Such services comprise: Page 84 of 112 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 4 of 9 1) Preparing for and conducting a preconstruction conference and issuing a Notice to Proceed on behalf of the Owner. 2) Reviewing shop and erection drawings submitted by the constructors for compliance with design concepts. The budget includes 170 submittals each for Parkside and Hoover projects and 10 submittals for the Demolition project 3) Reviewing laboratory, shop, and mill test reports on materials and equipment. 4) Visiting the project site monthly as construction proceeds to observe and report on the progress and the quality of the executed work and as required by the progress of the work, not to exceed a total of ten (10) visits each for the Hoover and Parkside project. 5) Issuing necessary interpretations and clarifications of contract documents, preparing change orders requiring special inspections and testing of the work, and making recommendations as to the acceptability of the work. 6) Preparing sketches required to resolve problems due to actual field conditions encountered. 7) Determining amounts of progress payments due, based on degree of completion of the work, and recommending issuance of such payments by the Owner. 8) Preparing record drawings from information submitted by the Contractor. Contractor shall provide red-lines to Engineer at project completion. 9) Making a final inspection and reporting on completion of the project, including recommendations concerning final payments to constructors and release of retained percentage. 3. Owner's Responsibilities Owner shall have those responsibilities set forth in the Agreement subject to the following: 1) Designate a person to act as Owner’s representative with respect to the services to be performed or furnished by the Engineer. This representative will have authority to transmit instructions, receive information, interpret and define Owner’s policies and decisions with respect to Engineer’s services. 2) Provide all criteria and full information as to Owner’s requirements for the project, including objectives and constraints, space, capacity and performance requirements, flexibility and expandability, and furnish copies of all design and construction standards which Owner will require to be included in the Project Drawings and Specifications. 3) Assist Engineer by placing all available information pertinent to the Project, including previous reports and any other data relative to the design or construction of the Project at the Engineer’s disposal. 4) Furnish to Engineer, as requested for performance of basic services or as required by the Contract Documents, the following: a) Data prepared by or services of others, including without limitation explorations and tests of subsurface conditions at or contiguous to the site, drawings of physical conditions in or relating to existing surface of subsurface structures at or contiguous to the site; Page 85 of 112 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 5 of 9 b) The services of an independent testing laboratory to perform all inspections, test and approvals of samples, materials and equipment; c) Environmental assessments, audits, investigations and impact statements, and other relevant environmental or cultural studies as to the Project, the site and adjacent areas; d) Arrange for access to and make all provisions for Engineer to enter upon public and private property as required for Engineer to perform services under this Task Order; e) Examine all alternate solutions, studies, reports, sketches, proposals and other documents presented by Engineer; f) Provide such accounting, bond and financial advisory, independent cost estimating and insurance counseling services and such legal services as Owner may require or Engineer may reasonably request with regard to legal issues pertaining to the Project; g) Provide labor and safety equipment to open electrical/instrumentation cabinets, open and protect manholes and/or to operate valves and hydrants as required by the Engineer; and h) Give prompt notice to Engineer whenever Owner observes or otherwise becomes aware of any development that affects the scope or time of performance or furnishing of Engineer’s services, or any defect or nonconformance in Engineer’s services in the work of any Contractor. 5) Provide construction inspection services for the projects. 4. Times for Rendering Services Phase Completion Date Preliminary Engineering September 1, 2020 Design March 1, 2021 Bidding May 15, 2021 Construction June 1, 2022 5. Payments to Engineer A. Owner shall pay Engineer for services rendered as follows: Category of Services Compensation Method Lump Sum or Not to Exceed Amount of Compensation for Services Page 86 of 112 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 6 of 9 Parkside Water Supply Preliminary Engineering Phase Design Phase Bidding Phase Construction Phase Total Basic Services Surveying Subsurface Utility Geotechnical Weld X-ray Testing WPAP Archaeological Total Special Services Total Hoover Pump Station Preliminary Engineering Phase Design Phase Bidding Phase Construction Phase Total Basic Services Surveying Geotechnical Weld X-ray Testing Total Special Services Total Tank Demolition Lump Sum Lump Sum Lump Sum Lump Sum Lump Sum Lump Sum At Cost Lump Sum Lump Sum Lump Sum Lump Sum Lump Sum Lump Sum Lump Sum Lump Sum Lump Sum Lump Sum Lump Sum Lump Sum Lump Sum Lump Sum Lump Sum $212,082 $310,031 $43,560 $316,827 $882,500 $86,000 $121,000 $12,400 $12,000 $6,500 $3,500 $241,400 $1,123,900 $229,659 $336,060 $45,369 $194,733 $805,821 $25,000 $12,400 $12,000 $49,400 $855,221 Design Phase Bidding Phase Construction Phase Total Basic Services Paint Testing Total Special Services Total TOTAL TASK ORDER Lump Sum Lump Sum Lump Sum Lump Sum Lump Sum Lump Sum Lump Sum $37,832 $8,858 $13,264 $59,654 $5,000 $5,000 $64,954 $2,044,075 B. The terms of payment are set forth in Article 4 of the Agreement unless modified in this Task Order. 6. Consultants: Surveying: Inland Geodetics Geotechnical: Terracon Underground Utilities: T2 Utility Engineers Page 87 of 112 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 7 of 9 Weld X-ray: Dunham Engineering Archaeology: aci consulting Paint Testing: Terracon 7. Other Modifications to Agreement: Article 6.02 Ownerships of Documents. Insert Paragraph 6.02 B as follows: “B. Notwithstanding any other provision of this Agreement to the contrary, Engineer shall retain its rights in its pre-existing standard drawing details, designs, specifications, databases, computer software, proprietary information, documents, templates, and any other property owned by Engineer on the date of this Agreement or developed outside of this Agreement.” 8. Attachments: 1295 Form 9. Documents Incorporated By Reference: The Agreement effective September 30, 2016. Page 88 of 112 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 8 of 9 Terms and Conditions: Execution of this Task Order by Owner and Engineer shall make it subject to the terms and conditions of the Agreement (as modified above), which Agreement is incorporated by this reference. Engineer is authorized to begin performance upon its receipt of a copy of this Task Order signed by Owner. The Effective Date of this Task Order is , 20 . OWNER: ENGINEER: By: By: Name: Dale Ross Name: Allen Woelke, P.E. Title: Mayor, City of Georgetown Title: Vice President Engineer License or Firm’s Certificate No. F-3043 State of: Texas Date: Date: ATTEST: ____________________________________ Robyn Densmore, City Secretary APPROVED AS TO FORM: _________________________________________ City Attorney Page 89 of 112 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 9 of 9 DESIGNATED REPRESENTATIVE FOR TASK ORDER: DESIGNATED REPRESENTATIVE FOR TASK ORDER: Name: Michael Hallmark Name: Allen Woelke Title: Project Manager Title: Vice President Address: 300-1 Industrial Ave. Georgetown, TX 78626 Address: 9430 Research Boulevard Suite 1-200 Austin, TX 78759 E-Mail Address: Michael.hallmark@georgetown.org E-Mail Address: woelkead@cdmsmith.com Phone: 512-930-3659 Phone: 512-346-1100 Fax: Fax: 512-345-1483 Page 90 of 112 City of Georgetown, Texas Utility System Advisory Board March 13, 2020 S UB J E C T: C onsideration and pos s ible rec ommendation to approve Task O rder C DM-20-009 with C DM S mith, of Austin, Texas, for profes s ional s ervic es related to the S outh Lake Water Treatment P lant and 1178 Transmission Main in the amount of $7,201,000.00. -- Wesley Wright, P.E., S ystems Engineering Director/Michael Hallmark, C I P Manager IT E M S UMMARY: T his design is c ruc ial for the fast moving growth in the wes tern district. T his Tas k O rder will be for profes s ional s erves for P reliminary Engineering, F inal Design, Bidding and C ons truction S ervic es for the new S outh Lake Water Treatment P lant (S LW T P ) and 1178 Transmission Main. T he plant will have a treatment c apacity of 22 million gallons per day (MG D) with c apabilities for expanding to 44 MG D in the future. T he 1178 Transmission Main will carry water from the S LW T P to the water dis tribution sys tem in the 1178 pressure plane.T he S LW T P and 1178 Transmission Main will be designed and packaged as two s ets of c onstruc tion doc uments. T he work will be cons tructed in two s eparate cons truction contrac ts. S TAF F R E C O MME N D AT IO N S: S taff recommends approval of Task O rder C DM-20-009 with C DM S mith, of Austin, Texas, for profes s ional s ervic es related to the S outh Lake Water Treatment P lant and 1178 Transmission Main in the amount of $7,201,000.00. F IN AN C IAL IMPAC T: F unds for this expenditure are budgeted in the current year water C I P Budget S UB MIT T E D B Y: Wesley Wright, P.E., S ystems Engineering Direc tor/Mic hael Hallmark, C I P Manager AT TAC H ME N T S: Description Type CDM-20-009 Task Order Backup Material Page 91 of 112 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 1 of 21 Task Order In accordance with paragraph 1.01 of the Master Services Agreement between Owner and CDM Smith, Inc. (“Engineer”) for Professional Services – Task Order Edition, dated September 30, 2016, ("Agreement"), Owner and Engineer agree as follows: 1. Specific Project Data A. Title: South Lake WTP and 1178 Transmission Main Description: Preliminary Engineering, Final Design, Bidding and Construction Services for the new South Lake Water Treatment Plant (SLWTP) and 1178 Transmission Main. The plant will have a treatment capacity of 22 million gallons per day (MGD) with capabilities for expanding to 44 MGD in the future. The 1178 Transmission Main will carry water from the SLWTP to the water distribution system in the 1178 pressure plane. The SLWTP and 1178 Transmission Main will be designed and packaged as two sets of construction documents. The work will be constructed in two separate construction contracts. C. City of Georgetown Project Number:_______2BN_____ D. City of Georgetown General Ledger Account No.: _660-9-0580-90-178________ E. City of Georgetown Purchase Order No.: _______________________________ F. Master Services Agreement, Contract Number: 2016-738-MSA____________ 2. Services of Engineer BACKGROUND The project includes a new South Lake Water Treatment Plant (SLWTP) constructed on property currently owned by the City of Georgetown (OWNER) near Lake Georgetown. The plant will have a treatment capacity of 22 million gallons per day (MGD) with capabilities for expanding to 44 MGD in the future. The project will also include a 40,000 LF treated water pipeline to carry water from the SLWTP to the 1178 pressure plane of the City’s water distribution system. The raw water supply facilities, including a raw water intake and pump station and 3,800 LF of raw water pipeline to carry water to the SLWTP, are being designed and constructed under separate contracts. The SLWTP will have conventional processes consisting of rapid mix, flocculation, sedimentation and filtration located in one treatment structure; a treated water clearwell; a high service pump station; liquid chemical storage and feed facilities for alum, cationic polymer, Task Order No. CDM-20-009-TO, consisting of 21 pages. Page 92 of 112 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 2 of 21 sodium hypochlorite, liquid ammonium sulfate (LAS), fluosilicic acid, and potentially caustic and potassium permanganate; washwater recovery facilities; gravity thickener; and a sludge dewatering building with belt filter press. This scope of work includes engineering services associated with the preliminary and final design of the new South Lake Water Treatment Plant and the treated water pipeline described above. The scope of work also includes services during the bidding and construction phases of these facilities. The SLWTP will be designed and packaged as one single set of construction documents. The associated treated water pipeline will be designed and packaged as a second separate set of construction documents. The work will be constructed in two separate construction contracts. SCOPE OF SERVICES ENGINEER shall provide for OWNER the following specific Services: Phase 1 - Preliminary Engineering Under Phase 1, ENGINEER will develop the treatment processes and associated plant facilities for the new South Lake WTP. A Preliminary Engineering Report with 30% complete drawings will be prepared documenting the new plant and providing a basis for final design. The following tasks will be performed as part of Phase 1. 1.0 General Tasks Task 1.0.1 – Project Management. ENGINEER will provide general project management throughout the project to include oversight and coordination of all of ENGINEER’s efforts executing the work internally and with OWNER. ENGINEER will monitor scope, schedule and budget and will prepare a project management plan. ENGINEER will provide a project status report to the OWNER with the monthly invoice. Deliverables: Monthly invoices and status reports (electronic copies) Task 1.0.2 – Project Meetings. Project progress meetings will be held during the course of the Preliminary Design Phase with the OWNER’s staff to discuss aspects of the project presently underway, project schedule, and upcoming issues. These meetings will generally be about two to three hours in duration and are not intended to be formal presentations. The appropriate ENGINEER team members will attend the meetings to discuss pertinent issues. Two progress meetings are planned for this phase of the project. Deliverables: Meeting agenda and meeting summaries (electronic copies) Task 1.0.3 – Workshops. ENGINEER will conduct the following workshop during the Preliminary Design. Workshop 1-01 – Process Control, Instrumentation, and SCADA Development. A 4-hour workshop will be conducted to cover the project I&C Page 93 of 112 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 3 of 21 topics including: system architecture; control strategies; communications network and SCADA system; hardware, software and programming issues; standard equipment; security issues; system maintenance and staffing; procurement; integrating new system with existing system. The scope of work does not include an evaluation process for pre-selecting a process control system. Deliverables: Workshop agenda and workshop summary (electronic copies) Task 1.0.4 – Quality Assurance/Quality Control. ENGINEER will follow internal Quality Management procedures throughout the project related to checking and reviewing procedures. The Preliminary Engineering Report and 30% Drawings will be submitted to the ENGINEER Technical Review Committee (TRC) for review. The review will provide comments and suggestions concerning process viability and implementation, site planning, and project scheduling. Deliverables: Review Comment Response Memorandum and tracking spreadsheet (electronic copies) Task 1.0.5 – Review Meetings. A review meeting with OWNER’s staff will be conducted for the PER and 30% Design documents. This meeting will be held approximately one to two weeks following submittal of the drawings to provide time for review. The review meeting will be approximately 4 hours. Following their review, OWNER’s staff will provide written comments to ENGINEER. ENGINEER will provide written responses to these questions. Deliverables: Review Comment Response Memorandum and tracking spreadsheet (electronic copies) Task 1.0.6 – Surveying. ENGINEER will conduct a topographical survey for the water treatment plant site and the treated water pipeline route. Ten (10) primary survey control monuments will be established along the project route. Coordinate values will be reconciled with NAD 83 State Plane Coordinates, Central Zone 4203, US Survey feet and NAVD 88 for vertical control datums. ENGINEER will also provide boundary survey for the water treatment plant site and up to 39 permanent easements with survey plats for the treated water pipeline route. It is assumed that temporary construction easements will be referenced as adjacent to and parallel with the permanent easements. Deliverables: None Task 1.0.7 – Geotechnical Engineering. ENGINEER will take soil borings and perform geotechnical work for the water treatment plant site and treated water pipeline. Thirty-two borings will be taken on the WTP site. Laboratory analyses will be prepared on the soil samples. A geotechnical report will be prepared to include the results of the analyses and geotechnical recommendations for the design of foundations for the proposed structures. Clearing of the site for access by drilling equipment is not included in the scope. Page 94 of 112 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 4 of 21 Deliverables: Geotechnical Report (One hard copy and electronic copy in .pdf format) Task 1.0.8 – Environmental and Archaeological Services. ENGINEER will perform environmental and archaeological services of the plant site and treated water pipeline route. The following assessments will be provided: Jurisdictional Waters Assessment Endangered Songbird Habitat Assessment Karst Feature Survey Spring Survey Report to comply with the City of Georgetown Water Quality Ordinance Archaeological Survey and THC Antiquities Code permit application Hazardous Materials Screen Memorandum or reports will be prepared and submitted presenting the findings. Deliverables: Environmental and Archaeological Report (one hard copy) 1.1 Evaluation Tasks Several items will be evaluated during the Preliminary Design Phase to determine the best means for implementation into the Final Design. ENGINEER will review findings for these evaluations with OWNER’s staff and, after agreement is reached, incorporate agreed upon changes within the Preliminary Design. Task 1.1.1 – Electrical Power Assessment and Evaluation. A new electrical power delivery system will be required for the new South Lake Water Treatment Plant and raw water pump station to provide sufficient reliable power to these facilities. ENGINEER is conducting an evaluation of alternatives for power delivery to plant site under the separate raw water intake and pump station contract. ENGINEER will update this evaluation and further develop the electrical loads for the new plant facilities to confirm the initial and ultimate power requirements for the new plant. ENGINEER shall update the memorandum provided under the raw water intake and pump station contract summarizing and documenting the selected alternative for power delivery. Deliverables: Electrical Power Assessment Technical Memorandum Update (electronic copy) Task 1.1.2 – Process Instrumentation and Control Plan Development. ENGINEER will develop a plan for the instrumentation and control systems for the new South Lake WTP and means for communication with the OWNER’s existing SCADA system to allow for remote monitoring and control. OWNER, with ENGINEER’s assistance, will determine and provide direction for the HMI to be used for the South Lake WTP. ENGINEER will prepare preliminary system architectural drawings for the proposed system and prepare a technical memorandum presenting the I&C system. Deliverables: Process Instrumentation and Control System Technical Memorandum. (electronic copy) Page 95 of 112 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 5 of 21 Task 1.1.3 – Plant Hydraulics. ENGINEER will perform hydraulic evaluations and analyses for the water treatment plant and high service pump station and treated water pipelines. Hydraulic profiles will be developed through the plant processes, both treatment and residuals handling facilities, so that the structures and piping are sized and elevations set properly for minimum, average, and maximum day plant flows. In addition, system head curves will be developed for various operating conditions so that the new high service pumps can be sized for the desired flow rates. ENGINEER will evaluate the number of pumps and pump capacity to be used for the new high service pump station. Transient and surge analyses will be conducted for the high service pump station and treated water pipelines. Deliverables: Summary Technical Memorandum for Hydraulics (including hydraulic profile drawings and high service pump station system curves) and Transient and surge analyses report (electronic copies) Task 1.1.4 – Architectural Concept Evaluation. ENGINEER will discuss potential architectural ideas with OWNER staff and develop architectural concepts for the plant facilities. ENGINEER will develop and produce architectural elevations for submittal. Deliverables: Architectural concept sketches and drawings, preliminary architectural elevations, preliminary landscape architecture drawing. Task 1.1.5 – Permits / Code Review. ENGINEER/Architect will conduct a preliminary assessment of all project related code and permit requirements and develop a memorandum outlining the issues to be included during the design phase of the project. Deliverables: Permits and Code Review Memorandum 1.2 Preliminary Design Task 1.2.1 – Project Planning and Design Development. ENGINEER will select and develop the treatment process based on water quality and regulatory requirements. It is assumed that a conventional treatment process will be used for the South Lake Water Treatment Plant (SLWTP) based on understanding of water quality and treatability from the existing Georgetown Lake WTP and other area water treatment plants that obtain raw water from the same source. A review of available raw water quality will be conducted to determine if process modifications or chemical additions may be required to treat regulated constituents beyond standard treatment issues. A water quality report, including corrosivity analysis, will be prepared and submitted to TCEQ for approval. A disinfection scheme will be developed to enable the plant to meet CT requirements. As part of the raw water intake and pump station project, a conceptual design of the new SLWTP is being developed, including preparation of a process flow diagram, water balance, preliminary design criteria for the plant processes, and civil site layouts for the new plant facilities. ENGINEER will update the conceptual design with any necessary changes prior to developing the Preliminary Engineering Report. Page 96 of 112 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 6 of 21 Deliverables: Raw Water Quality Report, CT Study, Updated Conceptual Design Memorandum Task 1.2.2 - Preliminary Engineering Report and 30% Drawings. ENGINEER will prepare a Preliminary Engineering Report (PER) and 30% complete design drawings for the South Lake WTP project that will incorporate the work performed during Task 1.2.1 and items evaluated in Task 1.1. The PER will include all plant design criteria and the proposed list of major equipment, electrical load list. The 30% drawings will include site plan, yard piping plans, preliminary paving and grading plans, layouts of facilities, structures and buildings, process, mechanical and instrumentation diagrams (PMIDs), electrical one-line diagrams, I&C system architecture and preliminary plans for the transmission main. The PER will serve as the guide for developing the detailed final design. Deliverables: Preliminary Engineering Report and 30% Drawings (five hard copies of report and ½ size drawings and electronic copies) Task 1.2.3 – Preliminary Project Cost Estimates. ENGINEER will develop preliminary opinions of probable construction costs for the plant facilities and transmission main. A memorandum will be prepared documenting the cost estimating assumptions and cost summaries. Deliverables: 30% Opinion of Probable Cost Phase 2 - Final Design ENGINEER will develop contract documents for bidding and construction of the South Lake WTP projects. The final design will be based on the work developed in Phase 1 – Preliminary Engineering. 2.0 General Tasks Task 2.0.1 – Project Management. ENGINEER will perform project management duties through the Final Design Phase, including tracking budget and schedule, producing monthly status reports and invoicing. Deliverables: Monthly invoices and project status reports (electronic copies) Task 2.0.2 – Project Meetings. Project progress meetings will be held during the course of the Final Design Phase with the OWNER’s staff to discuss aspects of the project presently underway, project schedule, and upcoming issues. These meetings will generally be about two to three hours in duration and are not intended to be formal presentations. The appropriate ENGINEER team members shall attend the meetings to discuss pertinent issues. Eight progress meetings are planned for this phase of the project. Deliverables: Meeting agenda and summaries (electronic copies) Page 97 of 112 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 7 of 21 Task 2.0.3 – Workshops. ENGINEER will conduct the following workshops during Phase 3. Workshop No. 2-01 – Equipment Selection and Maintenance. A ½-day workshop will be conducted with plant O&M staff to discuss issues related to proposed equipment and facility maintenance. The purpose of this workshop is to ensure that OWNER standards are maintained, while keeping the project bid competitive, and to minimize operational and maintenance requirements. Workshop No. 2-02 – Electrical Facilities. A ½-day workshop will be conducted with the OWNER’s electrical group to ensure that OWNER’s standards are being followed and to reach consensus on equipment manufacturers and materials used for the new facilities. Deliverables: Workshop agenda and summaries (electronic copies) Task 2.0.4 – Quality Assurance/Quality Control. The 60% complete plans and specifications will be submitted to the ENGINEER Technical Review Committee (TRC) for review. The review will include process and technical feasibility, constructability, discipline coordination, and plans and specification coordination. The 90% complete plans and specifications will be submitted to senior level staff for a “red-yellow-green” quality check to ensure coordination and constructability. Deliverables: TRC Comment Response Memo and tracking spreadsheet (electronic copies) Task 2.0.5 – Review Meetings. Review meetings with OWNER staff will be conducted for the 60% and 90% complete plans and specifications. These meetings will be held approximately two weeks following submittal of the documents to provide time for review. It is anticipated that review meetings, approximately 4 hours each, will be conducted at both the 60% and 90% completion. Following their review, OWNER staff will provide written comments to ENGINEER. ENGINEER will provide written responses to these questions. Deliverables: Review Comment Response Memoranda and tracking spreadsheet (electronic copies) 2.1 Regulatory and Permitting Tasks Task 2.1.1 – TCEQ Coordination. ENGINEER will review documents for compliance with TCEQ rules and regulations. ENGINEER will meet with the Texas Commission on Environmental Quality (TCEQ) in Austin to review specific critical design items for the South Lake WTP project to promote timely review and approval. ENGINEER will submit the PER and 100% complete plans and specifications to TCEQ for review. Upon receipt of plan review comments, ENGINEER will respond in writing and make necessary changes to the contract documents. Deliverables: Letter response to TCEQ review comments. (electronic copy) Page 98 of 112 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 8 of 21 Task 2.1.2 – Texas Department of Licensing and Regulation (TDLR) Coordination. ENGINEER will include necessary provisions within the South Lake WTP design to provide accessibility compliance per the TDLR. ENGINEER will obtain the services of a Registered Accessibility Specialist (RAS) and submit 100% plans and specifications to the RAS for review to obtain approval through TDLR. Upon receipt of comments, ENGINEER will make necessary changes in the contract documents to ensure accessibility compliance. RAS will also provide follow-up review following construction. Deliverables: Copy of TDLR permit application (electronic copy) Task 2.1.3 – Miscellaneous Permits. Based on the results of Task 1.1.5, ENGINEER will apply for any necessary permits required for construction of the South Lake WTP, including those required for County and State agencies. Deliverables: Copy of permit applications (one hard copy and electronic copy) Task 2.1.4 – Stormwater Pollution Prevention Plan (SWPPP). ENGINEER will prepare SWPPPs for the South Lake WTP and treated water pipeline to be used by the Contractors during construction of the two projects. Deliverables: SWPPPs Task 2.1.5 – Edwards Aquifer Permits. ENGINEER will prepare necessary water pollution abatement plan (WPAP) and above ground storage tank (AST) permits for TCEQ as related to the Edwards Aquifer. Deliverables: WPAP and AST permits 2.2 South Lake Water Treatment Plant Design The design services for the South Lake WTP include those tasks necessary to design a new 22- mgd water treatment plant and associated high service pump station on a greenfield site and one treated water pipeline. The water treatment plant design will include the following items: Treatment structure (rapid mix, flocculation, and sedimentation basins and filters) Liquid chemical storage and feed facilities within a building Clearwell structure High Service Pump Station with high service pumps and backwash pumps Sludge gravity thickener Sludge Dewatering Building Washwater recovery basin and recycle pump station Administration Building Electrical Building Maintenance Building Treated water pipeline (40,000 LF) to 1178 Pressure Plane Page 99 of 112 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 9 of 21 This project will also include: yard piping; plant roadways and sidewalks; site grading and drainage; landscaping; miscellaneous meter vaults and valve vaults; plant electrical; high voltage power supply system; plant I&C system; and HVAC and plumbing. The treated water pipeline project will include the plan and profile sheets for the 40,000 LF of pipeline from the SLWTP to the 1178 Pressure Plane. The design will also include pipeline details and notes. Task 2.2.1 – 60% Plans and Specifications. The plans and specifications for the South Lake WTP and treated water pipeline will be completed to a 60% level and submitted to OWNER for review and comment. ENGINEER will use General Conditions approved by the OWNER and modify as necessary in Supplementary Conditions to fit this project. Documents shall include General and Special Conditions, Bid Proposal Forms, Instructions to Bidders, and all other sections generally considered to be necessary for solicitation of bids. The 60% review documents for the SLWTP shall be defined and consist of the minimum level of completion by the following disciplines: • General/Standard Sheets - 70% • Process Mechanical - 70% • Civil - 70% • Structural - 60% • Architectural – 60% • HVAC and Plumbing – 50% • Instrumentation & Control - 70% • Electrical - 50% • Specifications - 40% Deliverables: Electronic copy and five hard copies of half-size plans and specifications (60% Complete) Task 2.2.2 – 90% Plans and Specifications. The plans and specifications for the South Lake WTP and treated water pipeline will be completed to a 90% level and submitted to OWNER for review and comment. The 90% review documents for the SLWTP shall be defined and consist of the minimum level of completion by the following disciplines: • General/Standard Sheets - 95% • Mechanical - 95% • Civil - 95% • Structural - 90% • Architectural – 90% • HVAC and Plumbing – 90% • Instrumentation & Control - 90% • Electrical - 90% • Specifications - 90% Deliverables: Electronic copy and five hard copies of half-size plans and Page 100 of 112 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 10 of 21 specifications (90% Complete) Task 2.2.3 – Final Plans and Specifications. The plans and specifications for the South Lake WTP and the treated water pipeline will be finalized based on comments from OWNER and ENGINEER reviewers. ENGINEER will seal and sign the completed documents. ENGINEER will provide five sets of 100% sealed documents to OWNER for final review. These documents will also be submitted to TCEQ, TDLR, and other agencies for review/approval per Tasks 2.1.1, 2.1.2, 2.1.3, 2.1.4 and 2.1.5. ENGINEER shall update plans and specifications with any final comments prior to bidding. Deliverables: Electronic copy and five sets of final documents Task 2.2.4 – Cost Estimates. ENGINEER will prepare opinions of probable construction cost for the South Lake WTP and treated water pipeline construction projects based upon 60% complete documents and the 90% documents. Deliverables: Opinions of Probable Construction Cost (60% and 90%) Phase 3 - Bidding Phase After acceptance by OWNER of the ENGINEER's Drawings, Specifications and other Design Phase documentation (including the most recent Opinion of Probable Construction Cost), and upon written authorization to proceed, ENGINEER shall perform bidding services as presented in the Phase 3 tasks below. The Bidding Phase is assumed to last for three months. 3.0 General Tasks Task 3.01 – Project Management. ENGINEER will perform project management duties, similar to those in previous phases, throughout the Bidding Phase of the project. Deliverables: Monthly invoices and status reports (electronic copies). 3.1 Bidding Tasks Task 3.1.1 – Advertisement and Document Distribution. ENGINEER will prepare Advertisement for Bid for use by the OWNER in advertising the South Lake WTP and treated water pipeline projects. ENGINEER will reproduce and distribute contract documents to prospective bidders and vendors and maintain a log of distribution for the South Lake WTP project and the treated water pipeline projects. ENGINEER will provide 100 sets of half-size drawings and specifications for the South Lake WTP project and 20 sets of half-size drawings and specifications for the treated water pipeline project for distribution. In addition, ENGINEER will provide 20 sets of full-size drawings for both projects for distribution. Ten of these sets will be for Contractor use. ENGINEER will submit documents to plan rooms. ENGINEER will maintain a list of plan holders for distribution. Deliverables: Advertisement for Bid, Plans and Specifications for Distribution, Plan Holders List. Page 101 of 112 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 11 of 21 Task 3.1.2 – Pre-Bid Conference. ENGINEER will attend the pre-bid conference for each of the two construction projects and answer, by written addenda, contractors’ and suppliers' functional and technical questions during bidding phase. Deliverables: Pre-bid meeting agenda and meeting minutes Task 3.1.3 – Clarifications and Addenda. ENGINEER will provide clarifications and answer questions from prospective bidders and vendors during the bidding phase for each of the two construction projects. If necessary, such clarifications will be included in addenda. Deliverables: Addenda Task 3.1.4 – Bid Openings and Evaluation. ENGINEER will attend bid openings, review bids, and assist with recommendations of contract award for the two construction projects. Deliverables: Bid tabulations and recommendations of award Task 3.1.5 – Conformed Documents. ENGINEER will prepare conformed documents for the two construction projects, incorporating addenda items into the plans and specifications, and provide 20 sets of ½ size plans and specifications and 10 sets of full-size plans for use by OWNER staff and Contractor during construction. Deliverables: Conformed documents Task 3.16 – Contract Documents. ENGINEER shall prepare eight sets of contract documents for each of the construction contracts, with appropriate bonds, insurance, contracts, and other forms, for contracts between the OWNER and Contractor. Deliverables: Construction contract documents Phase 4 – Construction Services Under Phase 4 of the project, ENGINEER will provide general services during the construction of the South Lake WTP and the treated water pipeline projects. The construction phase is assumed to last for 36 months. 4.0 General Tasks Task 4.0.1 – Project Management. ENGINEER will perform project management duties, similar to those in previous phases, throughout the Construction Phase of the project. Deliverables: Monthly invoices and status reports (electronic copies). Task 4.0.2 – Monthly Construction Meetings. ENGINEER will attend monthly construction progress meetings with OWNER, and Contractor for the South Lake WTP and treated water pipeline projects. ENGINEER will provide, on average, one person per meeting over a 36- month construction period for the South Lake WTP and 12-month construction period for the Page 102 of 112 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 12 of 21 treated water pipeline project. It is assumed that these meetings will last four hours, including pre and post meetings at the site. Deliverables: Meeting agenda and summaries (electronic copies) Task 4.0.3 – Site Visits. ENGINEER will make periodic visits to the project site to observe the progress and quality of various aspects of the construction contractors’ work for the project. ENGINEER will participate in substantial completion and final completion inspections. Deliverables: None 4.1 Submittal Review Tasks Task 4.1.1 – Submittal Log. ENGINEER will log-in, track, and distribute submittals to the various disciplines and subconsultants. Deliverables: None Task 4.1.2 – Shop Drawings. ENGINEER will perform technical and functional review of all shop drawings and other submittals. The engineering fee is based on estimates of 500 shop drawings being submitted for the South Lake WTP project and 50 shop drawings for the treated water pipeline project. Deliverables: Shop drawing review comments (electronic copies) Task 4.1.3 – RFIs. ENGINEER will respond to all RFIs submitted by the contractor and subcontractors. The engineering fee is based on estimates of 100 RFIs being submitted for the South Lake WTP project and 20 RFIs for the treated water pipeline project. Deliverables: RFI responses (electronic copies) Task 4.1.4 – Change Order Requests. ENGINEER will review and comment on all Change Order requests and initiate Change Order requests when appropriate. It is estimated that 30 Change Order Requests will be submitted for the South Lake WTP project and 10 Change Order Requests for the treated water pipeline project. Deliverables: Change request documents (electronic copies) 4.2 Testing Tasks Task 4.2.1 – Instrumentation and Control Testing. ENGINEER will provide instrumentation and control system coordination and testing during construction of the South Lake WTP project. Testing will include 3 days for Witness Factory Tests, 3 days for Functional Demonstration Tests, and 5 days for I&C assistance during construction. Deliverables: Documentation memoranda for approved tests (electronic copies) Page 103 of 112 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 13 of 21 Phase 5 – Start-up and Operations Services Under Phase 5 of the project, ENGINEER will assist the OWNER in the start-up of the new South Lake Water Treatment Plant and provide record documentation. These services will be provided during the last three months of construction. 5.0 General Tasks Task 5.0.1 – Project Management. ENGINEER will perform project management duties, similar to those in previous phases, throughout the Start-up and Operations Phase of the project. Deliverables: Monthly invoices and project status reports. Task 5.0.2 – Plant Start-Up. ENGINEER will provide up to 160 hours of assistance during plant start-up to ensure the plant is operating as designed. Deliverables: None Task 5.0.3 – Plant Staff Consultation. ENGINEER will consult with the OWNER's plant and engineering staff on a monthly basis, for a period not to exceed 12 months, to review outstanding issues, problems with plant and related matters, and advise on possible solutions and actions to be undertaken by the OWNER. Deliverables: None 5.1 Records and Documentation Task 5.1.1 – Record Drawings. ENGINEER will prepare Record Drawings for the two construction projects based on Contractor’s red-line markups of the conformed field plans. The Record Drawings will be produced with AutoCad. The Record Drawings will be delivered to the OWNER in electronic and hard copy format. Deliverables: Electronic and five hard copies of Record Drawings Phase 6 – Resident Project Representative (RPR) Services Under Phase 6 of the project, ENGINEER will provide full-time RPR services during construction of the South Lake Water Treatment Plant. RPR services have been planned for the 36-month construction period. RPR services for the treated water pipeline project will not be performed as part of this project. The responsibilities of the RPR are presented below: RPR Responsibilities: 1. Schedules: Review the progress schedule, schedule of Shop Drawing submittals and schedule of values prepared by Contractor and consult with ENGINEER concerning acceptability. 2. Conferences and Meetings: Attend meetings with Contractor, such as Page 104 of 112 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 14 of 21 preconstruction conferences, progress meetings, job conferences and other project- related meetings. 3. Liaison: a. Serve as ENGINEER’s liaison with Contractor, working principally through Contractor’s superintendent and assist in understanding the intent of Contract Documents; and assist ENGINEER in serving as OWNER’s liaison with Contractor when Contractor’s operations affect OWNER’s on-site operations. b. Assist in obtaining from OWNER additional details or information, when required for proper execution of the Work. 4. Review of Work, Rejection of Defective Work, Inspections and Tests: a. Conduct on-site observations of the Work in progress to assist ENGINEER in determining if the Work is in general proceeding in accordance with the Contract Documents. b. Report to ENGINEER whenever RPR believes that any Work will not produce a completed Project that conforms generally to the Contract Documents or will prejudice the integrity of the design concept of the completed Project as a functioning whole as indicated in the Contract Documents, or has been damaged, or does not meet the requirements of any inspection, test or approval required to be made; and advise ENGINEER of work that RPR believes should be corrected or rejected or should be uncovered for observation, or requires special testing, inspection or approval. c. Verify that test, equipment and systems start-ups are conducted in the presence of appropriate personnel, and that Contractor maintains adequate records thereof; and observe, record and report to ENGINEER appropriate details relative to the test procedures and start-ups. d. Accompany visiting inspectors representing public or other agencies having jurisdiction over the Project, record the results of these inspections and report to ENGINEER. 5. Interpretation of Contract Documents: Report to ENGINEER when clarifications and interpretations of the Contract Documents are needed and transmit to Contractor clarifications and interpretations as issued by ENGINEER. 6. Modifications: Consider and evaluate Contractor’s suggestions for modifications to the Drawings or Specifications and report with RPR’s recommendations to ENGINEER. Transmit to Contractor in writing decisions as issued by ENGINEER . 7. Records: a. Maintain at the job site orderly files for correspondence, reports of job conferences, Shop Drawings and Samples, reproductions of original Contract Documents including all Work Changes, Addenda, Change Orders, Field Orders, additional Drawings issued subsequent to the execution of the Contract, ENGINEER’s clarifications and interpretations of the Contract Documents, progress reports, Shop Drawing submittals received from and delivered to Contractor and other Project related documents. Page 105 of 112 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 15 of 21 b. Prepare a daily report or keep a diary or log book, recording Contractor’s hours on the job site, weather conditions, data relative to questions of Work Change Directives, Change Orders or changed conditions, list of job site visitors, daily activities, decisions, observations in general, and specific observations in more detail as in the case of observing test procedures; and send copies to ENGINEER. c. Record names, addresses and telephone numbers of all Contractors, subcontractors and major suppliers of materials and equipment. 8. Reports: a. Furnish to ENGINEER periodic reports as required of progress of the Work and of Contractor’s compliance with the progress schedule and schedule of Shop Drawing and Sample submittals. b. Consult with ENGINEER in advance of scheduled major tests, inspections or start of important phases of the Work. c. Report immediately to ENGINEER and OWNER the occurrence of any accident. 9. Payment Requests: Review Applications for Payment with Contractor for compliance with the established procedure for their submission and forward with recommendations to ENGINEER, noting particularly the relationship of the payment requested to the schedule of values, Work completed and materials and equipment delivered at the site but not incorporated in the Work. The RPR has limitations to his authority on the project. These are listed below: Limitation of Authority by RPR Resident Project Representative: 1. Shall not authorize any deviation from the Contract Documents or substitution of materials or equipment (including “or-equal” items), unless authorized by ENGINEER. 2. Shall not exceed limitations of ENGINEER’s authority as set forth in the Agreement of the Contract Documents. 3. Shall not undertake any of the responsibilities of Contractor, Subcontractors, Suppliers, or Contractor’s superintendent. 4. Shall not advise on, issue directions relative to or assume control over any aspect of the means, methods, techniques, sequences or procedures of construction unless such advice or directions are specifically required by the Contract Documents. 5. Shall not advise on, issue directions regarding or assume control over safety precautions and programs in connection with the Work. 6. Shall not accept Shop Drawing or Sample submittals from anyone other than Contractor. 7. Shall not authorize OWNER to occupy the Project in whole or in part. 8. Shall not participate in specialized field or laboratory tests or inspection conducted by Page 106 of 112 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 16 of 21 others except as specifically authorized by ENGINEER. 9. Conferences and Meetings: Attend meetings with Contractor, such as preconstruction conferences, progress meetings, job conferences and other project- related meetings. 3. Owner's Responsibilities OWNER shall have those responsibilities set forth in the Agreement subject to the following: 1. Designate a person to act as OWNER’s representative with respect to the services to be performed or furnished by the ENGINEER. This representative will have authority to transmit instructions, receive information, interpret and define OWNER’s policies and decisions with respect to ENGINEER’s services. 2. Provide all criteria and full information as to OWNER’s requirements for the project, including objectives and constraints, space, capacity and performance requirements, flexibility and expandability, and furnish copies of all design and construction standards which OWNER will require to be included in the Project Drawings and Specifications. 3. Assist ENGINEER by placing all available information pertinent to the Project, including previous reports and any other data relative to the design or construction of the Project at the ENGINEER’s disposal. 4. Furnish to ENGINEER, as requested for performance of basic services or as required by the Contract Documents, the following: a) Data prepared by or services of others, including without limitation explorations and tests of subsurface conditions at or contiguous to the site, drawings of physical conditions in or relating to existing surface of subsurface structures at or contiguous to the site; b) The services of an independent testing laboratory to perform all inspections, test and approvals of samples, materials and equipment; c) Environmental assessments, audits, investigations and impact statements, and other relevant environmental or cultural studies as to the Project, the site and adjacent areas; d) Arrange for access to and make all provisions for ENGINEER to enter upon public and private property as required for ENGINEER to perform services under this Task Order; e) Examine all alternate solutions, studies, reports, sketches, proposals and other documents presented by ENGINEER; f) Provide such accounting, bond and financial advisory, independent cost estimating and insurance counseling services and such legal services as OWNER may require or ENGINEER may reasonably request with regard to legal issues pertaining to the Project; Page 107 of 112 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 17 of 21 g) Provide labor and safety equipment to open electrical/instrumentation cabinets, open and protect manholes and/or to operate valves and hydrants as required by the ENGINEER; and h) Give prompt notice to ENGINEER whenever OWNER observes or otherwise becomes aware of any development that affects the scope or time of performance or furnishing of ENGINEER’s services, or any defect or nonconformance in ENGINEER’s services in the work of any Contractor. 4. Times for Rendering Services Phase Completion Date Preliminary Engineering 180 days following Notice to Proceed Final Design 245 days following Completion of Preliminary Bidding 90 days following Completion of Final Design Construction To be Concurrent with the Construction Schedule 5. Payments to Engineer A. Owner shall pay Engineer for services rendered as follows: Category of Services Compensation Method Lump Sum or Not to Exceed Amount of Compensation for Services BASIC SERVICES Preliminary Engineering (Lump Sum) $ 865,000 Water Treatment Plant Final Design $ 2,685,000 Bidding $ 161,000 Construction Services $ 1,219,000 Operations and Start-up Services $ 129,000 Total Basic Services (Lump Sum) $ 4,194,000 1178 Transmission Main Final Design $ 354,000 Bidding $ 39,000 Construction Services $ 119,000 Operations and Start-up Services $ 11,000 Total Basic Services (Lump Sum) $ 523,000 SPECIAL SERVICES Surveying $ 375,000 Geotechnical $ 40,000 Page 108 of 112 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 18 of 21 Environmental and Archaeological Services $ 34,800 Total Special Services (Time and Materials) $ 535,000 Resident Project Representative (Billing Rate) $ 1,084,000 TOTAL CONTRACT VALUE $ 7,201,000 B. The terms of payment are set forth in Article 4 of the Agreement unless modified in this Task Order. 6. Consultants: Terracon (Geotechnical) Inland Geodetics (Surveying) aci Consulting (Environmental) 7. Other Modifications to Agreement: A. Article 6.02 Ownerships of Documents. Insert Paragraph 6.02 B as follows: “B. Notwithstanding any other provision of this Agreement to the contrary, Engineer shall retain its rights in its pre-existing standard drawing details, designs, specifications, databases, computer software, proprietary information, documents, templates, and any other property owned by Engineer on the date of this Agreement or developed outside of this Agreement.” 8. Attachments: Billing Rate Schedule for Resident Project Representative Services 9. Documents Incorporated By Reference: The Agreement effective September 30, 2016. Page 109 of 112 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 19 of 21 Terms and Conditions: Execution of this Task Order by Owner and Engineer shall make it subject to the terms and conditions of the Agreement (as modified above), which Agreement is incorporated by this reference. Engineer is authorized to begin performance upon its receipt of a copy of this Task Order signed by Owner. The Effective Date of this Task Order is , 2020. OWNER: ENGINEER: By: By: Name: Dale Ross Name: Allen Woelke, P.E. Title: Mayor Title: Vice President Engineer License or Firm’s Certificate No. F-3043 State of: Texas Date: Date: APPROVED AS TO FORM: _________________________________________ City Attorney Page 110 of 112 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 20 of 21 DESIGNATED REPRESENTATIVE FOR TASK ORDER: DESIGNATED REPRESENTATIVE FOR TASK ORDER: Name: Michael Hallmark Name: Allen Woelke Title: CIP Manager Title: Vice President Address: 300-1 Industrial Ave. Georgetown, TX 78626 Address: 9430 Research Boulevard Suite 1-200 Austin, TX 78759 E-Mail Address: Michael.hallmark@georgetown.org E-Mail Address: woelkead@cdmsmith.com Phone: 512-930-3569 Phone: 512-346-1100 Fax: Fax: 512-345-1483 Page 111 of 112 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 21 of 21 NORTH LAKE WATER TREATMENT PLANT EXPANSION RESIDENT PROJECT REPRESENTATIVE SERVICES BILLING RATE SCHEDULE Category Billing Rate Resident Project Representative $ 135/hr RPR Supervisor $ 200/hr Contract Admin $ 100/hr Other RPR Expenses At Cost Page 112 of 112