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Agenda_GUS_03.08.2019
Notice of Meeting for the Georgetown Utility System Adv isory Board and the Gov erning Body of the City of Georgetown March 8, 2019 at 2:00 P M at Georgetown Municipal Complex, 300-1 I ndustrial Av enue, Georgetown T X T he C ity of G eorgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require as s is tance in partic ipating at a public meeting due to a disability, as defined under the ADA, reas onable as s is tance, adaptations , or ac commodations will be provided upon request. P leas e c ontact the C ity S ec retary's O ffic e, at leas t three (3) days prior to the sc heduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626 for additional information; T T Y users route through R elay Texas at 711. Regular Session (T his R egular S es s ion may, at any time, be rec es s ed to c onvene an Exec utive S es s ion for any purpose authorized by the O pen Meetings Act, Texas G overnment C ode 551.) A C all to O rder T he Board may, at any time, recess the R egular S es s ion to convene in Executive S ession at the request of the C hair, a Board Member, the C ity Manager, As s is tant C ity Manager, G eneral Manager of Utilities, C ity C ounc il Member, or legal counsel for any purpose authorized by the O pen Meetings Act, Texas G overnment C ode C hapter 551, and are subject to ac tion in the R egular S ession that follows . B Introduc tion of Visitors Employee R ec ognition -- None s ubmitted at time of posting C R eview Board/Meeting P roc edures - S heila K. Mitc hell, G US Board Liaison D March 2019 G US C I P Updates and F ebruary C ouncil Ac tions -- Wesley Wright, P.E., S ystems Engineering Direc tor/Mic hael Hallmark, C I P Manager E Indus try Updates L egislativ e Regular Agenda F P ublic Wishing to Address the Board O n a subject that is posted on this agenda: P leas e fill out a s peaker registration form which c an be found on the table at the entranc e to the Board Meeting. C learly print your name and the letter of the item on whic h you wis h to s peak and pres ent it to the S taff Liais on, prior to the start of the meeting. You will be called forward to s peak when the Board c onsiders that item. O nly persons who have delivered the speaker form prior to the meeting being called to order may speak. O n a subject not posted on the agenda: P ers ons may add an item to a future R egular sc heduled Board agenda by filing a written reques t with the S taff Liaison no later than one week prior to the Board meeting. T he reques t must include the s peaker ’s name and the s pecific topic to be addressed with sufficient information to inform the board and the public. Only those persons who have submitted a Page 1 of 112 timely request will be allowed to speak. F or Board Liais on contac t information, please logon to https ://government.georgetown.org/georgetown-utility-sys tem-advis ory-board-gus/. G Nominations and elec tion of Vic e-C hair of the G US Board. - Ed P astor, G US Board C hair H Nominations and elec tion of S ecretary of the G US Board. – Ed P astor, G US Board C hair I R eview and pos s ible ac tion related to the Day and Time of G US Board Meetings . – Ed P as tor, G US Board C hair J R eview and pos s ible ac tion to approve the minutes from the regular G US Board meeting held on F ebruary 8, 2019. - S heila K. Mitchell, G US Board Liais on K C ons ideration and possible recommendation to approve issuanc e of a P urchas e O rder for utility bill printing and mailing services through 2/21/20 to Dataprose LLC purs uant to a piggyback c lause in an agreement with the C ity of P lano at an annual cost of $249,480. – Leticia Zavala, C us tomer C are Direc tor L C ons ideration and possible recommendation to award a bid for P ark Water Treatment P lant backwash c ontrols to C ontrol P anels US A of Austin, Texas in the approximate amount of $190,000.00. — David W. T homis on, Water S ervic es Manager M C ons ideration and possible recommendation on the F irs t Amendment to Tas k O rder W P L-18-001 to Walker P artners of Aus tin, Texas in the amount of $556,068.00 for profes s ional engineering s ervic es related to the Berry C reek Interceptor -- Wesley Wright, P E, S ystems Engineering Direc tor N C ons ideration and possible recommendation on an Interlocal Agreement with Williamson C ounty for waterline improvements related to the S eward Junction (C R 259 and C R 266) roadway projec t -- Wes ley Wright, P E, S ystems Engineering Direc tor Adjournment C E RT IF IC AT E O F P O S T IN G I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of Meeting was pos ted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a place readily ac cessible to the general public at all times, on the ______ day of __________________, 2019, at __________, and remained so pos ted for at least 72 continuous hours preceding the sc heduled time of s aid meeting. ____________________________________ R obyn Densmore, C ity S ecretary Page 2 of 112 City of Georgetown, Texas Utility System Advisory Board March 8, 2019 S UB J E C T: C all to O rder T he Board may, at any time, rec es s the R egular S ession to c onvene in Exec utive S es s ion at the reques t of the C hair, a Board Member, the C ity Manager, Assistant C ity Manager, G eneral Manager of Utilities , C ity C ouncil Member, or legal c ouns el for any purpos e authorized by the O pen Meetings Ac t, Texas G overnment C ode C hapter 551, and are s ubjec t to action in the R egular S es s ion that follows. IT E M S UMMARY: F IN AN C IAL IMPAC T: N/A S UB MIT T E D B Y: Page 3 of 112 City of Georgetown, Texas Utility System Advisory Board March 8, 2019 S UB J E C T: R eview Board/Meeting P rocedures - S heila K. Mitchell, G US Board Liais on IT E M S UMMARY: T he following doc uments will be provided, at the meeting, for your referenc e: Bylaws C ode of O rdinanc e - Attendanc e P olic y R os ter Board Member Tidbits & Don't F orgets R eview: Attendance P olicy Q uorum R equirements S ign in S heet P arking Attorney G eneral Trainings - https ://www.texasattorneygeneral.gov/og/open-government-training 1. O pen Meeting Ac t 2. P ublic Meetings Ac t F IN AN C IAL IMPAC T: N/A S UB MIT T E D B Y: S heila K. Mitchell/G US Board Liaison Page 4 of 112 City of Georgetown, Texas Utility System Advisory Board March 8, 2019 S UB J E C T: Marc h 2019 G US C I P Updates and F ebruary C ounc il Actions -- Wes ley Wright, P.E., S ys tems Engineering Director/Michael Hallmark, C I P Manager IT E M S UMMARY: G US Item Update C oversheet Marc h 2019 Berry Creek Wastewater Interceptor – 3C J C rews are currently installing a C onstruc tion Bridge across Berry C reek between the bridges of C hampions drive and O ak Tree drive. C rews to start installing 36” wastewater pipe week of F ebruary 25th Berry Creek Wastewater Interceptor Phases 1, 2 & 3 Alternative routing around Berry S prings P ark under review and redesign Braun Elevated S torage Tank (E S T) C rews plac ed 540+ yards of c onc rete for Tank foundation & are c urrently bac kfilling foundation Cedar Breaks to P astor Dedicated Water Line C rews to mobilize in week of 2/25/19 & pothole exis ting utilities C R 255 R ec ommended by G US 10/09/15, approved by C C on 10/27/15. P reliminary C onstruc tion P lans are near 80% c omplete & Eas ements 50% complete E AR Z Area 1 - 2018 P M C ons truction has their c amera sub on site to the initial video ins pections Lake WT P Chemical S torage Improvements Tas k O rder approved by G US Board 12/8/17 & C ity C ounc il 12/12/17. Tentatively out for Bid S pring 2019 Lake WT P Raw Water Intake & Pump Station Improvements Huffman divers welding on middle & bottom three 24” nozzles & have c ut openings in top three intake nozzles and removing exis ting gates Park Lift S tation Tas k O rder recommended by G US 2/10/17& approved by C ity C ounc il 2/18/17. 100% Des ign P lans & S pec s being reviewed by S taff, Bids in early 2019 Pastor Pump Station NT P date Monday 4/16/18. C rews have ins talled forms & steel for P ump C an footer/foundation Pecan Branch WWT P NT P 7/17/17, Lift S tation tie in c ompleted & crews have placed concrete on Lift S tation dec k lid & c hannel in Headworks Ronald Reagan Water Line C ontrac t approved with R oyal Vista by C ity C ouncil on 12/11/18, two pipe c rews have ins talled approximately 9500 LF of 30” water main & tied into exis ting 24” water main at F M 2338 S an Gabriel Wastewater Treatment P lant – Belt Press Tas k O rder approved by G US Board 3/9/18 & by C ity C ouncil 3/27/18. Tentatively out for Bid S pring 2019 S hell Road Water line F inal Design P lans are 90% complete & Easements are 60% complete Page 5 of 112 S outh Lake Water Treatment Plant – Intake & Raw Waterline Task O rder approval by G US Board 1/11/19 & C ity C ounc il 1/22/19 S un City 2.0 MG Elevated S torage Tank S teel c rew has completed all welding. P aint crew ons ite to begin air phase of painting. Water Tank Rehab- 2018 C DM Tas k O rder recommended by G US Board 12/8/17 & approved by C ounc il 12/12/17 Tentatively out for Bid S pring 2019 West University 2018 Waterline Improvements C ity C ouncil approved C ontract with S mith C ontracting on 12/11/18, Boring C rews have c ompleted both bores under W. Univers ity & c rews to s tart 12” pipe ins tallation week of 2/25/19 February Council Actions -- attac hed F IN AN C IAL IMPAC T: N/A S UB MIT T E D B Y: Wesley Wright, P.E., S ystems Engineering Direc tor/Mic hael Hallmark, C I P Manager. AT TAC H ME N T S: Description Type March 2019 GUS CIP Updates Backup Material Feb Council Actions Backup Material Page 6 of 112 GUS Item Update Coversheet March 2019 Berry Creek Wastewater Interceptor – 3CJ Crews are currently installing a Construction Bridge across Berry Creek between the bridges of Champions drive and Oak Tree drive. Crews to start installing 36” wastewater pipe week of February 25th Berry Creek Wastewater Interceptor Phases 1, 2 & 3 Alternative routing around Berry Springs Park under review and redesign Braun Elevated Storage Tank (EST) Crews placed 540+ yards of concrete for Tank foundation & are currently backfilling foundation Cedar Breaks to Pastor Dedicated Water Line Crews to mobilize in week of 2/25/19 & pothole existing utilities CR 255 Recommended by GUS 10/09/15, approved by CC on 10/27/15. Preliminary Construction Plans are near 80% complete & Easements 50% complete EARZ Area 1 - 2018 PM Construction has their camera sub on site to the initial video inspections Lake WTP Chemical Storage Improvements Task Order approved by GUS Board 12/8/17 & City Council 12/12/17. Tentatively out for Bid Spring 2019 Lake WTP Raw Water Intake & Pump Station Improvements Huffman divers welding on middle & bottom three 24” nozzles & have cut openings in top three intake nozzles and removing existing gates Park Lift Station Task Order recommended by GUS 2/10/17& approved by City Council 2/18/17. 100% Design Plans & Specs being reviewed by Staff, Bids in early 2019 Pastor Pump Station NTP date Monday 4/16/18. Crews have installed forms & steel for Pump Can footer/foundation Page 7 of 112 Pecan Branch WWTP NTP 7/17/17, Lift Station tie in completed & crews have placed concrete on Lift Station deck lid & channel in Headworks Ronald Reagan Water Line Contract approved with Royal Vista by City Council on 12/11/18, two pipe crews have installed approximately 9500 LF of 30” water main & tied into existing 24” water main at FM 2338 San Gabriel Wastewater Treatment Plant – Belt Press Task Order approved by GUS Board 3/9/18 & by City Council 3/27/18. Tentatively out for Bid Spring 2019 Shell Road Water line Final Design Plans are 90% complete & Easements are 60% complete South Lake Water Treatment Plant – Intake & Raw Waterline Task Order approval by GUS Board 1/11/19 & City Council 1/22/19 Sun City 2.0 MG Elevated Storage Tank Steel crew has completed all welding. Paint crew onsite to begin air phase of painting. Water Tank Rehab- 2018 CDM Task Order recommended by GUS Board 12/8/17 & approved by Council 12/12/17 Tentatively out for Bid Spring 2019 West University 2018 Waterline Improvements City Council approved Contract with Smith Contracting on 12/11/18, Boring Crews have completed both bores under W. University & crews to start 12” pipe installation week of 2/25/19 Page 8 of 112 Project: Berry Creek Wastewater Interceptor Project# 3CJ Update – March 2019 Project Description: This project will consist of approximately 15,000 linear feet of wastewater interceptor ranging in diameter from 36-inch to 30-inch from the existing Berry Creek lift station to the existing Sun City lift station. The alignment of the interceptor will generally follow Berry Creek. Purpose: The purpose of this project is to add wastewater capacity in Sun City, provide wastewater service to the Shell road area, and will allow Sun City Lift Station to come off line when the future phases are complete. Project Manager: Ken Taylor Engineer: CDM Smith Contractor: Santa Clara Construction Phase Start Finish Status / Comments Preliminary Engineering May 2015 February 2016 Recommended by GUS 5/8/15 approved by CC 5/26/15. Final Design February 2016 March 2018 100% complete ROW / Easements June 2015 Complete Bid / Award Bid # Approved by City Council on 12/11/18, NTP issued 1/24/19 Construction January 2019 February 2020 Crews installing Construction Bridge across Berry Creek between the bridges of Champions dr & Oak Tree dr. Crews to start installing 36” wastewater pipe week of 2/25/19 Post Construction Page 9 of 112 Project: Berry Creek Wastewater Interceptor Phase 1,2, &3 Project# Update – March 2019 Project Description: This project will consist of approximately 21,500 linear feet of wastewater interceptor ranging in diameter from 36-inch to 48-inch from the existing Berry Creek lift station to the existing Pecan Branch Wastewater Plant. The alignment of the interceptor will generally follow Berry Creek. Purpose: The purpose of this project is to add wastewater capacity in Sun City, provide wastewater service to the Shell road area, and will allow Sun City Lift Station to come off line. Project Manager: Ken Taylor Engineer: Walker Partners, LLC Contractor: TBD Phase Start Finish Status / Comments Preliminary Engineering November 2017 November2018 Recommended by GUS 10/13/17 Approved by City Council 10/23/17. Boring samples being analyzed Final Design November 2018 January 2019 ROW / Easements Bid / Award Bid # Alternative routing around Berry Springs Park under review and redesign Construction January 2019 April 2020 Post Construction Page 10 of 112 Project: Braun EST Project# 2JG Update – March 2019 Project Description: This project involves - Design, bidding and general services during construction for a 3 MG elevated storage tank (EST) at the Braun EST site Purpose: The purpose of this project is to add additional elevated water storage capacity and meet the demands of the water system in the 1178 pressure plane. Project Manager: Ken Taylor Engineer: CDM Contractor: Landmark Structures Phase Start Finish Status / Comments Preliminary Engineering January 2018 March 2018 Task Order approved by GUS Board 12/8/17 & by City Council 12/12/17 Final Design April 2018 July 2018 ROW / Easements Bid / Award Bid # September 2018 October 2018 Approved by GUS Board & Council in October Construction January ‘19 Crews placed 540+ yards of concrete for Tank foundation & are currently backfilling foundation Post Construction Page 11 of 112 Project: Cedar Breaks EST – Pastor 24 Inch Dedicated Water Line Project# 2JI Update – March 2019 Project Description: This project will consist of approximately 12,000 linear feet water line that will run from Cedar Breaks Elevated Storage Tank to the Pastor Ground Storage Tank. The water line will run in DB Woods Rd right-of-way for the northern portion of the alignment and around the north and western border of Wood Ranch for the southern portion. Purpose: The purpose of this project is to run a dedicated water line from Cedar Breaks EST to Pastor Pump Station, this dedicated 24-inch waterline will allow the Pastor Pump Station to fill without depleting the existing distribution system and effecting fire flow. This will also increase the capacity of the Pastor Pump Station to keep up with growth and demand in the Western District. Project Manager: Ken Taylor Engineer: CDM Smith Contractor: Prota Construction Phase Start Finish Status / Comments Preliminary Engineering July 2018 September 2018 Task Order approved by GUS Board 6/6/18 & City Council 6/26/18 Final Design October 2018 November 2018 Preliminary Survey work starting ROW / Easements July 2018 November 2018 Complete Bid / Award Bid # January 2019 February 2019 Approved by GUS Board & Council February 2019 Construction Early 2019 Crews to mobilize in week of 2/25/19 & pothole existing utilities Post Construction Page 12 of 112 Project: County Road 255 Waterline Improvements Project# 2JE Update – March 2019 Project Description: This project involves upgrading the existing 15-inch water main with 16-inch C-905 or DI pipe. This project will consist of approximately 44,500 LF of 16-inch water main replacement. Purpose: The purpose of this project is to upgrade the class pipe water mains to C-905 or DI pipe, and replace this existing main that has a large amount of water leaks. Project Manager: Ken Taylor Engineer: KPA Contractor: TBD Phase Start Finish Status / Comments Preliminary Engineering October 2015 March 2016 Recommended by GUS 10/09/15, approved by City Council on 10/27/15. Final Design March 2016 February2018 80% Complete ROW / Easements October 2015 50% complete Bid / Award Bid # Construction Post Construction Page 13 of 112 Project: EARZ Area 1 - 2018 Project# 3CQ Update – March 2019 Project Description: This project will consist of pipe bursting, cured-in-place, open trench, & rehabbing manholes. Purpose: The purpose of this project is to make repairs on the wastewater collection system to be in compliance with TCEQ rules and regulations. Project Manager: Chris Logan Engineer: KPA Contractor: PM Construction Phase Start Finish Status / Comments Preliminary Engineering March 2017 June 2017 Task Order Recommended by GUS 2/10/17 Approved by CC 2/28/17 Final Design June 2017 August 2017 September 2018, reviewing 90% plans ROW / Easements N/A N/A N/A Bid / Award Bid # Bid opening Approved by City Council 12/11/18 Construction PM Construction has their camera sub onsite doing the initial inspections. Post Construction Page 14 of 112 Project: Lake WTP – Chemical Storage Improvements Project# 2CW Update – March 2019 Project Description: This project involves - Design, bidding and general services during construction for the design of sodium permanganate storage and feed system improvements at the Lake WTP. Purpose: The purpose of this project is the sodium permanganate storage and feed system improvements will be bid so that small specialized, qualified chemical feed contractors can bid the project. Project Manager: Ken Taylor Engineer: CDM Contractor: TBD Phase Start Finish Status / Comments Preliminary Engineering January 2018 March 2018 Task Order approved by GUS Board 12/8/17 & City Council 12/12/17 Final Design April 2018 June 2018 ROW / Easements Bid / Award Bid # July 2018 September 2018 Tentatively out for Bid Spring 2019. Construction Post Construction Page 15 of 112 Project: Lake Water Treatment Plant Raw Water Intake & Pump Station Maintenance Improvements Project# 2CU Update – March 2019 Project Description: This project involves - Design bidding and general services during construction for the maintenance improvements consist of replacing the intake gates and other general maintenance on the 40-year-old intake. The maintenance improvements also consist of replacing some discharge piping at the Raw Water Pump Station Purpose: The purpose of this project is the replacing the intake gates and other general maintenance on the 40-year-old intake. There will also be revisions to the discharge piping that will reduce the pump head loss at the existing pump Project Manager: Ken Taylor Engineer: CDM Contractor: Huffman Contractors Phase Start Finish Status / Comments Preliminary Engineering October 2017 November 2017 Approved by GUS Board 9/17 & City Council September 17 Final Design November 2017 February 2018 ROW / Easements Bid / Award Bid # April 2018 May 2018 Approved by City Council 5/22/18 Construction Fall 2018 Huffman divers welding on middle & bottom three 24” nozzles & have cut openings in top three intake nozzles and removing existing gates Post Construction Page 16 of 112 Project: San Gabriel Park Lift Station Improvements Project# 3CN Update – March 2019 Project Description: This project will consist of the construction a new wastewater lift station with appurtenant electrical and instrumentation improvements. Purpose: The purpose of this project is to provide wastewater service for growth and development in the San Gabriel Wastewater Basin. Project Manager: Ken Taylor Engineer: KPA Contractor: TBD Phase Start Finish Status / Comments Preliminary Engineering March 2017 June 2017 Recommended by GUS 2/10/17& City Council 2/18/17 Final Design July 2017 December 2017 90% Plans under review by Staff TCEQ variance under review ROW / Easements N/A N/A Bid / Award Bid # Tentatively Bids in early 2019 Reviewing 100% Plans & Specs prior to Bid Construction Post Construction Page 17 of 112 Project: Pastor Pump Station Project# 2BZ Update – March 2019 Project Description: This project involves upgrading the existing pump station with two new motors, pumps, electrical, instrumentation & HVAC. Design of pipeline improvements to provide more water to the Pastor Pump Station and to complete the West Loop Water Line near SH 29 and DB Wood Road. Purpose: The purpose of this project is to upgrade pipeline improvements and to provide more water to the Pastor Pump Station and to complete the West Loop Water Line near SH 29 and DB Wood Road. Project Manager: Ken Taylor Engineer: CDM Contractor: Archer Western Phase Start Finish Status / Comments Preliminary Engineering May 2017 October 2017 Task Order recommended by GUS 4/14/17 and goes to Council 4/25/17. Final Design October 2017 February 2018 ROW / Easements Bid / Award Bid # GUS Board approved Contract with Archer Western 3/9/18 and Council approved 3/27/18 Construction April 2018 May 2019 Crews have installed forms & steel for Pump Can footer/foundation Post Construction Page 18 of 112 Project: Pecan Branch Wastewater Treatment Plant Expansion Project# 3CA Update – March 2019 Project Description: The project includes expanding the existing Pecan Branch WWTP from 1.5 to 3.0 MGD including the construction of an influent pump station, screening and grit removal facilities, aeration basins, secondary clarifiers, cloth disk filters, UV disinfection facility, sludge holding tanks facilities, site grading and paving, electrical improvements, and instrumentation improvements. Purpose: The purpose of this project is to provide wastewater treatment for future growth and development. Project Manager: Ken Taylor Engineer: CDM Smith Contractor: CSA Construction Phase Start Finish Status / Comments Preliminary Engineering November 2012 March 2013 Complete Final Design December 2015 January 2017 100% Set of Plans ROW / Easements Complete Bid / Award Bid # 201717 March 2017 May 2017 Bid Opening 3/28/17 GUS Board approved 4/14/17 City Council 4/25/17 Construction July 2017 August 2019 NTP 7/17/17, Lift Station tie in completed & crews have placed concrete on Lift Station deck lid & channel in Headworks Post Construction Page 19 of 112 Project: Ronald Reagan Waterline Improvements Project# 2JM Update – March 2019 Project Description: This project involves upgrading the existing 15-inch water main with 16-inch C-905 or DI pipe. This project will consist of approximately 44,500 LF of 16-inch water main replacement. Purpose: The purpose of this project is to install 21,300 LF of 30” water main on the west side of Ronald Reagan from FM 2338 (Williams dr) to FM 3405 Project Manager: Ken Taylor Engineer: KPA Contractor: Royal Vista Phase Start Finish Status / Comments Preliminary Engineering October 2015 March 2016 KPA Task Order approved by GUS Board & City Council on 8/28/18 Final Design March 2016 February2018 80% Complete ROW / Easements October 2015 50% complete Bid / Award Bid # Approved by City Council 12/11/18 Construction January 2019 September 2019 Two pipe crews have installed approximately 9500 LF of 30” water main & tied into existing 24” water main at FM 2338 Post Construction Page 20 of 112 Project: San Gabriel Wastewater Treatment Plant – Belt Press Project# 3CP Update –March 2019 Project Description: This project involves - Design, bidding and general services during construction for a new sludge dewatering building and the installation of dewatering equipment, a polymer system and a conveyor for the San Gabriel Wastewater Treatment Plant (WWTP) Purpose: The purpose of this project is to replace the existing drying beds with a new sludge dewatering building and the installation of dewatering equipment, a polymer system and a conveyor to load a roll-off dumpster. Project Manager: Ken Taylor Engineer: CDM Contractor: TBD Phase Start Finish Status / Comments Preliminary Engineering April 2018 August 2018 Task Order approved by GUS Board 3/9/18 & by City Council 3/27/18 Final Design August 2018 December 2018 ROW / Easements N/A Bid / Award Bid # February 2019 March 2019 Tentatively out for Bid Spring 2019 Construction Post Construction Page 21 of 112 Project: Shell Road Waterline Improvements Project# 3CI Update – March 2019 Project Description: This project will consist of approximately 13,500 LF of 16-inch water line and approximately 2300 LF of 12-inch waterline. Purpose: The purpose of this project is to provide secondary feed of water to Sun City. Project Manager: Ken Taylor Engineer: KPA Contractor: TBD Phase Start Finish Status / Comments Preliminary Engineering April 2015 August 2015 Task Order Recommended by GUS 3/13/15 Approved by CC 3/24/15. Final Design August 2015 March 2018 90% complete ROW / Easements June 2015 October 2017 60% complete Bid / Award Bid Construction Post Construction Page 22 of 112 Project: South Lake Water Treatment Plant Intake & Raw Waterline Project# 2BN Update – March 2019 Project Description: This project will consist of design/engineering for a 22 MGD raw water intake & pump station with future expansion to 44 MGD and 3,800 LF if raw water pipeline to carry water to the SLWTP. Purpose: The purpose of this project is to provide the supply & demand for future water needs for the City of Georgetown and Western District Project Manager: Ken Taylor Engineer: CDM Contractor: TBD Phase Start Finish Status / Comments Preliminary Engineering February 2019 August 2019 Task Order approval by GUS Board 1/11/19 & City Council 1/22/19 Final Design August 2019 April 2020 ROW / Easements Bid / Award Bid Summer 2020 Construction Fall 2020 Post Construction Page 23 of 112 Project: Sun City Elevated Water Storage Tank Project# 2CP Update – March 2019 Project Description: This project will consist of the replacement of the existing .4 million gallon Elevated Water Storage Tank with a 2 million gallon Elevated Water Storage Tank. Purpose: The purpose of this project is to increase elevated water storage in the Sun City 1015 pressure plan from .4 MG to 2MG to meet the demands of the water system in the 1015 pressure plane. Project Manager: Chris Pousson Engineer: Dunham Engineering, Inc. Contractor: CB&I Phase Start Finish Status / Comments Preliminary Engineering November 2016 May 2017 Task Order recommended by GUS 11/11/16, Approved by CC 11/22/16. Final Design May 2017 June 2017 100% complete ROW / Easements N/A N/A N/A Bid / Award Bid # July 2017 September 2017 GUS Board and Council Approved Construction December 2017 April 2019 Steel crew has completed all welding. Paint crew onsite to begin air phase of painting. Post Construction Page 24 of 112 Page 25 of 112 Project: Water Tank Rehab - 2018 Project# 2CX Update – March 2019 Project Description: This project involves - Design bidding and general services during construction for the demolition of the steel ground storage tank (GST) and steel lime silo at the Park Water Treatment Plant (WTP), demolition of the Woods GST, and rehabilitation of the 1 MG GST at the Southside WTP; and design Purpose: The purpose of this project is the demolition of the steel structures at the Park WTP and the Woods sites and rehabilitation of the 1 MG GST at the Southside WTP site will be bid so that qualified demolition and tank rehab contractors can bid the project. Project Manager: Ken Taylor Engineer: CDM Contractor: TBD Phase Start Finish Status / Comments Preliminary Engineering January 2018 March 2018 Task Order recommended by GUS Board 12/8/17 & approved by Council 12/1/2/17 Final Design April 2018 June 2018 ROW / Easements Bid / Award Bid # July 2018 September 2018 Tentatively out for Bid early 2019 Construction Post Construction Page 26 of 112 Project: West University 2018 Waterline Improvements Project# 2JJ Update – March 2019 Project Description: This project will consist of approximately 1,220 LF of 12-inch water line and approximately 150 LF of 8-inch waterline. Purpose: The purpose of this project is to provide adequate flows & pressure to the University/IH 35 area Project Manager: Ken Taylor Engineer: CDM Contractor: Smith Contracting Phase Start Finish Status / Comments Preliminary Engineering April 2015 August 2015 Task Order Recommended by GUS 3/13/15 Approved by CC 3/24/15. Final Design August 2015 March 2018 October 2018 ROW / Easements June 2015 October 2017 Complete Bid / Award Bid Approved by City Council 12/11/18, PreConstruction Meeting scheduled for 1/11/19 with NTP to be issued shortly after Construction January 2019 August 2019 Boring Crews have completed both bores under W. University & crews to start 12” pipe installation week of 2/25/19 Post Construction Page 27 of 112 GUS BOARD ITEMS FORWARDED TO COUNCIL February 12, 2019 L Forwarded from Georgetown Utility Systems Advisory Board (GUS): Consideration and possible action to award a bid for the Pastor 24" Waterline to Prota Construction Inc. & Prota Inc., JV. of Austin, Texas in the amount of $2,936,000.00 -- Wesley Wright, P.E., Systems Engineering Director ITEM PASSED Page 28 of 112 City of Georgetown, Texas Utility System Advisory Board March 8, 2019 S UB J E C T: Nominations and election of Vice-C hair of the G US Board. - Ed P as tor, G US Board C hair IT E M S UMMARY: P er the Bylaws of the G eorgetown Utility S ystems Advisory Board; “Section 3.1 – Officers. T he Board O ffic ers are C hairman, Vic e-C hairman and S ec retary. T he C hairman is rec ommended by the Mayor and the C ity C ouncil s hall approve the rec ommendation by a vote of the majority of the C ounc il during the annual appointment proc es s . S hould the Mayor fail to recommend a C hairman for each board, c ommittee, or c ommis s ion, and/or the C ounc il fails to approve any C hairman recommended by the Mayor, a majority of the C ounc il plus one may approve appointment of a C hairman to s erve as C hairman without a rec ommendation of the Mayor. T he other Board O fficers are elec ted by a majority vote of the Members at the first meeting after the annual appointment proc es s .” T he C hair of the Board, Mr. Ed P astor, will take the nominations from the floor, for pos ition of Vic e- C hair. F IN AN C IAL IMPAC T: N/A S UB MIT T E D B Y: Ed P astor (skm) Page 29 of 112 City of Georgetown, Texas Utility System Advisory Board March 8, 2019 S UB J E C T: Nominations and election of S ec retary of the G US Board. – Ed P as tor, G US Board C hair IT E M S UMMARY: P er the Bylaws of the G eorgetown Utility S ystems Advisory Board; “Section 3.1 – Officers. T he Board O ffic ers are C hairman, Vic e-C hairman and S ec retary. T he C hairman is rec ommended by the Mayor and the C ity C ouncil s hall approve the rec ommendation by a vote of the majority of the C ounc il during the annual appointment proc es s . S hould the Mayor fail to recommend a C hairman for each board, c ommittee, or c ommis s ion, and/or the C ounc il fails to approve any C hairman recommended by the Mayor, a majority of the C ounc il plus one may approve appointment of a C hairman to s erve as C hairman without a rec ommendation of the Mayor. T he other Board O fficers are elec ted by a majority vote of the Members at the first meeting after the annual appointment proc es s .” T he C hair of the Board, Mr. Ed P astor, will take the nominations from the floor, for pos ition of S ecretary. F IN AN C IAL IMPAC T: N/A S UB MIT T E D B Y: Ed P astor (skm) Page 30 of 112 City of Georgetown, Texas Utility System Advisory Board March 8, 2019 S UB J E C T: R eview and possible action related to the Day and Time of G US Board Meetings. – Ed P astor, G US Board C hair IT E M S UMMARY: P er the G US Bylaws S ection 4.1 Time & Date of Regular Meeting. T he Board shall meet once a month on the same week of the month, the same day of the week, at the same time, and at the s ame plac e. T he regular date, time, and place of the Board meeting will be dec ided by the Members at the first meeting of the Board after the annual appointment process. Currently, the GUS Board meets on the second F riday of each month at 2:00P M. F IN AN C IAL IMPAC T: N/A S UB MIT T E D B Y: Ed P astor (skm) AT TAC H ME N T S: Description Type GUS Board Meeting Sched 2019-2020 Backup Material Page 31 of 112 GEORGETOWN UTILITY SYSTEMS ADVISORY BOARD (GUS) Meeting Schedule March 2019 – February 2020 All Regular Meetings will be held on the second Friday of every month at 2:00p.m. at the Georgetown Municipal Complex, located at 300-1 Industrial Avenue. Please contact Sheila Mitchell at 512-931-7709 if you have any questions regarding meeting dates or times. MARCH 8, 2019 APRIL 12, 2019 MAY 10, 2019 JUNE 14, 2019 JULY 12, 2019 AUGUST 9, 2019 SEPTEMBER 13, 2019 OCTOBER 11, 2019 NOVEMBER 8, 2019 DECEMBER 13, 2019 JANUARY 10, 2020 FEBRUARY 14, 2020 Page 32 of 112 City of Georgetown, Texas Utility System Advisory Board March 8, 2019 S UB J E C T: R eview and possible action to approve the minutes from the regular G US Board meeting held on F ebruary 8, 2019. - S heila K. Mitchell, G US Board Liais on IT E M S UMMARY: Board to review, revis e and/or approve the minutes from the regular G US Board meeting held on F ebruary 8, 2019. F IN AN C IAL IMPAC T: N/A S UB MIT T E D B Y: S heila K. Mitchell/G US Board Liaison AT TAC H ME N T S: Description Type GUS Feb 08 2019 DRAFT Minutes Backup Material Page 33 of 112 Minutes of the Meeting of the Georgetown Utility Systems Advisory Board and the Governing Body of the City of Georgetown, Texas February 8, 2019 at 2:00PM at Georgetown Municipal Complex, 300-1 Industrial Avenue, Georgetown, TX The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participation at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary’s Office, at least three (3) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 808 Martin Luther King, Jr. Street, Georgetown, TX 78626 for additional information: TTY users route through Relay Texas at 711. Board Members Present: Mike Cunningham – Chair, John Copelan – Vice Chair, Edward Wiley – Secretary, David Maserang, Ed Pastor, Arthur Yaeger, Steve Fought Board Members Absent: None Staff Members Present: Jim Briggs, Mike Babin, Glenn Dishong, Wesley Wright, Leticia Zavala, Chris Foster, Michael Hallmark, Bill Cardwell, James Foutz, Emily Koontz for Sheila Mitchell Others Present: none Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A. Call to Order – called to order by Chair at 2:00 PM The Board may, at any time, recess the Regular Session to convene an Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, General Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. B. Introduction of Visitors -- none Employee Recognition – Dishong recognized a new supervisor. Internal candidate, Bill Cardwell, has been promoted to Water Services Supervisor. Cardwell has been with the city for approximately 5 years and is well deserving of his promotion. Copelan recognized and thanked Yaeger and Cunningham who are departing the board. C. February 2019 GUS Project Updates and January Council Action Wesley Wright, P.E., Systems Engineering Director/Michael Hallmark, CIP Manager Wright gave updates on all projects included in packet. Cunningham remarked that he really liked the work done by CB&I out in Sun City with the new elevated storage tank (EST). Maserang asked and Hallmark replied that Sun City tank should come on line around the end of April. Copelan asked and Hallmark responded the work going on near Hwy29 and DB Wood is Round Rock moving its waterline. Copelan asked and Wright responded that DB Woods is not currently going to be rerouted and the current project is focused on making it wider. Future plans for DB Woods will be considered by the city’s Transportation Advisory Board and Council. D. Water Conservation Plan Update and Presentation – James Foutz, Marketing and Conservation Manager. Foutz gave presentation on water conservation and drought contingency plans, implementation and tracking plans as well as Ordinance requirements. He noted the water conservation plans are required to be reviewed every five years and reported back to TCEQ and the Water Development Board; last one was 2014. Copelan asked and Foutz responded that the GPCD (gallons pe r capita per day) counts both residential and commercial usage. Copelan asked and Foutz confirmed that Council approval will be needed for proposed plans and Ordinances. Cunningham asked and Foutz Page 34 of 112 responded that we want to be able to communicate a similar message as Brazos River Authority regarding contingency plans. Pastor asked and Foutz responded that the city’s rain water program is a rebate program for water barrels. Pastor asked and Foutz replied that there are requirements for minimum soil depth and what types of grass; this is required by Ordinance. It is enforced by the inspectors and plan and irrigation systems are also reviewed by inspectors. Copelan mentioned that there is still much watering going on during winter months and there needs to be more communication about turning off watering devices during this time. Zavala said they could implement more targeted communications. Fought stated that it would be helpful if the new system was able to inform people about when their water was still on. E. Industry Updates Briggs spoke on reworking the intake structure on which divers have already found zebra mussels. The city is working on mitigation measures to prevent the mussels from attaching themselves. Wiley asked and Briggs responded that they are using chemical injections along the structure. Briggs talked about mussel population and where they originated from. Copelan asked and Briggs responded that Texas Parks and Wildlife has been attempting to convey the seriousness of ships carrying these mussels from place to place. Pastor asked and Briggs replied that the mussels cannot get through the plant so they would not end up in elevated storage tanks. Briggs provided the board members with a handout on the projected summer 2019 capacity demand electric reserves, per reports from the TPPA Winter Board meeting. Briggs reminded the board that the 2018 projections did not materialize. Briggs explains that the report shows that there is projected 8.1 percent margin, which says there is a significant risk to have possible brownouts or rolling curtailments during the summer due to availability. The PUC Chair has invited generators from across ERCOT to meet and discuss plans for generation and transmission maintenance schedules and preparation for the summer season. Briggs reviewed additional information. No further discussion. Legislative Regular Agenda The Board will individually consider and possibly take action on any or all of the following items: F. Review and possible action to approve the minutes from the regular GUS Board meeting held on January 11, 2019. – Sheila K. Mitchell, GUS Board Liaison (Koontz filling in for Mitchell) No discussion. Motion by Copelan, seconded by Pastor to approve the minutes from the regular GUS Board meeting held on January 11, 2019. Approved 7-0-0 G. Consideration and possible recommendation to award a bid to Prota Construction Inc. & Prota Inc., JV. of Austin, Texas in the amount of $2,936,000.00. – Wesley Wright, P.E., Systems Engineering Director/Michael Hallmark, CIP Manager Wright provided information on the 24-inch waterline to Pastor Pump Station to meet demands in the Western District in the SH-29 and Ronald Reagan area. This line is needed to move water to the Western District. Terms in the contract have delivery before the end of May. A total of 9 bids were received. Prota has done good work for the city in the past. Pastor remarked that there were many caves in that area. Wright responded that there was mitigation in the bids for caves they’ve run into. Cunningham asked and Wright responded that the bid came in right at what they expected. Motion by Pastor, seconded by Copelan to award a bid to Prota Construction Inc. & Prota Inc., JV. of Austin, Texas in the amount of $2,936,000.00. Approved 7-0-0 Adjournment Motion by Fought, seconded by Wiley to adjourn. Adjourned at 3:12 PM __________________________ _____________________________ Mike Cunningham – Chair Edward Wiley -- Secretary Page 35 of 112 _________________________________ Emily Koontz/for Sheila Mitchell, GUS Board Liaison Page 36 of 112 City of Georgetown, Texas Utility System Advisory Board March 8, 2019 S UB J E C T: C onsideration and pos s ible rec ommendation to approve is s uance of a P urc hase O rder for utility bill printing and mailing s ervic es through 2/21/20 to Datapros e LLC pursuant to a piggybac k claus e in an agreement with the C ity of P lano at an annual c os t of $249,480. – Letic ia Zavala, C ustomer C are Director IT E M S UMMARY: T he C ity award s the utility b ill printing and mailing s ervic e c ontrac t b y utilizing an inter-lo cal agreement with the C ity o f P lano. G eorgetown b enefits fro m the extended volume p ricing in the P lano contrac t and this process satis fies the state procurement req uirements. T he C ity of G eorgetown has had much s uc cess with P lano’s vendor, Datapros e, and would like to continue utilizing their services by renewing the contrac t for another year. New graphical info rmation and cons umptio n d etails were added to the bill as p art of the new C I S implementation which has res ulted in a slight inc reas e in the p rinting cos ts bec ause the bill info rmation is now p res ented on the front and bac k of the bill. P ostage c os ts inc reas ed in 2018 and are p ro jected to inc reas e again in 2019. Als o as part of the C I S imp lementation, we c o ns olidated the printing and mailing of acc ount s pecific letters (due date changes , NS F letters, etc.) and transitioned them to the vendor. We antic ip ate printing and mailing ap p ro ximately 42,000 bills , notices , and ac c ount s p ec ific letters per month in the next year which is 8% higher than las t year. In the c o ming year, we will estab lis h a bas e line volume to be able to better compare year over year changes in the contrac t. T he overall pric ing averaged $0.54 which is s lightly higher than as las t year. T he printing and insertio n c os ts averaged $0.12 and the pos tage c os ts averaged $0.42. P os tage c os ts equate to eighty perc ent (80%) of the estimated annual c o ntrac t and are calc ulated to be $199,584. T he total cost for bill printing and insertion s ervic es is $49,896. T he c os t of $249,480 is c alculated as follows : Bills printed & delivered via US P S : (42,000 (bills/month) x .54 (rate) x 11 (months)) = $249,480 T he elec tro nic bill p res entment program has been removed from this c ontrac t and will no lo nger be a c os t as it is no w a service provid ed b y our p ayment proc es s or. We are currently send ing o ut approximately 14,500 elec tronic bills per month through the proc es s or, either via email or text. F IN AN C IAL IMPAC T: T he total contrac t cost for 2019/20 is $249,480 which is an inc reas e of 3.8% over prior year, or $9,240. S taff recommends approval of this item. T he fund ing for the $249,480 is in the 2019/20 C us tomer C are Budget line items 540-5-0321-51-310 and 540-5-0321-51-150. S UB MIT T E D B Y: Letic ia Zavala, C ustomer C are Director (skm) Page 37 of 112 City of Georgetown, Texas Utility System Advisory Board March 8, 2019 S UB J E CT: C onsideration and p oss ib le rec o mmend ation to award a bid for P ark Water Treatment P lant backwash c ontro ls to C ontrol P anels US A of Aus tin, Texas in the app roximate amount of $190,000.00. — David W. T homison, Water S ervic es Manager IT E M S UMMARY: T he p urpo s e o f this award is to upgrad e F ilter backwash c ontro l’s that have bec o me ob s olete and c ould fail at any time due to age. S everal vendors were invited to b id. (5) vend o rs viewed the invitatio n and C ontro l P anels US A was the only s ealed bid rec eived January 15, 2019. S TAF F R E C O MME N D AT IONS : Upon review o f the b id staff rec o mmend s the following c o ntract agreement for P ark Water Treatment P lant backwash c ontro l up grade be award ed to C o ntrol P anel US A of Austin, Texas in the app roximate amount of $190,000.00. F IN AN CIAL IMPAC T: T he F und s fo r this exp enditure are available in the water treatment budget. F und Annual Budget 660-5-0529-52-165 C apital P lant Upgrades $420,000.00 S UB MIT T E D B Y: David W. T ho mis on, Water S ervic es Manager (s km) AT TAC HME N T S: Description Type Bid Package - Control Panels USA Backup Material Page 38 of 112 Page 39 of 112 Page 40 of 112 Page 41 of 112 Page 42 of 112 Page 43 of 112 Page 44 of 112 Page 45 of 112 Page 46 of 112 Page 47 of 112 Page 48 of 112 Page 49 of 112 Page 50 of 112 Page 51 of 112 Page 52 of 112 Page 53 of 112 Page 54 of 112 Page 55 of 112 Page 56 of 112 Page 57 of 112 Page 58 of 112 Page 59 of 112 Page 60 of 112 Page 61 of 112 Page 62 of 112 Page 63 of 112 Page 64 of 112 Page 65 of 112 City of Georgetown, Texas Utility System Advisory Board March 8, 2019 S UB J E C T: C onsideration and pos s ible rec ommendation on the F irst Amendment to Task O rder W P L-18-001 to Walker P artners of Austin, Texas in the amount of $556,068.00 for professional engineering services related to the Berry C reek Interc eptor -- Wes ley Wright, P E, S ys tems Engineering Director IT E M S UMMARY: O ver the cours e of mos t of 2018, staff and Walker P artners c ompleted preliminary design work for the Berry C reek Interceptor. Unfortunately, s taff was unable to sec ure an eas ement along the preferred route along Berry C reek. T herefore, preliminary engineering due diligence to determine a new route is needed. T he new propos ed route is expected to be north of Berry C reek, near Market S treet, then approac hing the Dry Berry C reek before it returns to the original propos ed alignment. T his task order amendment inc ludes additional engineering design, survey/staking, easement document preparation, environmental, cultural, geological, and geotec hnical effort for the new route. S TAF F R E C O MME N D AT IO N: S taff recommends approval on the F irs t Amendment to Tas k O rder W P L-18-001 to Walker P artners of Austin, Texas in the amount of $556,068.00 for professional engineering services related to the Berry C reek Interc eptor. F IN AN C IAL IMPAC T: F unds are available in the c urrent Wastewater C apital Improvement P lan budget. S UB MIT T E D B Y: Wesley Wright AT TAC H ME N T S: Description Type Walker Partners Tas k Order Amendment Backup Material Page 66 of 112 Georgetown – Revised 3.11 Page 1 of 3 Attachment 1 (Modifications) to Exhibit K – Amendment to Task Order EJCDC E-505 Standard Form of Agreement Between Owner and Engineer for Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. EXHIBIT K, consisting of pages, referred to in and part of the Master Services Agreement between Owner and Walker Partners, LLC (“Engineer”) for Professional Services – Task Order Edition dated March 23, 2016. First Amendment to Task Order No. 18-001-TO 1. Specific Project Data: A. Title: Berry Creek Wastewater Interceptor B. Description: The design of three (3) miles of 48-inch sanitary sewer around Berry Springs Park and Preserve. C. City of Georgetown Project Number: __________________________________ D. City of Georgetown General Ledger Account No.: _______________________ E. City of Georgetown Purchase Order No.: _______________________________ F. Master Services Agreement, Contract Number: 18-0001-MSA____________ 2. Nature of Amendment Additional Services to be performed by Engineer Modifications to Responsibilities of Owner Modifications to Payment to Engineer Modifications to Time(s) for rendering Services 3. Description of Modifications A. Engineer shall perform the following Additional Services: See attached Scope of Work. B. The responsibilities of Owner are modified as follows: Remove the following responsibility: 5. The City will hire a geotechnical firm to perform all geotechnical borings, testing and report efforts. This firm will also provide all material testing during construction. Replace with the following responsibility: 5. The City will hire a geotechnical firm to perform all geotechnical borings, testing and report efforts that are not included with the Scope of Work attached to this First X X X X 37 Page 67 of 112 Georgetown – Revised 3.11 Page 2 of 3 Attachment 1 (Modifications) to Exhibit K – Amendment to Task Order EJCDC E-505 Standard Form of Agreement Between Owner and Engineer for Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Amendment to Task Order No. WPL-18-001-TO. This firm will also provide all material testing during construction. C. For the Additional Services set forth above, Owner shall pay Engineer the following additional compensation. Additional Services shall be paid on a lump sum fee basis unless marked with an asterisk (*). Additional Services marked with an asterisk (*) will be paid on a time and material basis, not to exceed the additional fee shown in the following table. Phase Basic Engineering Services Original Fee Amendment #1 Additional Fee Amended Total Fee 20 Route Study & Concept Design (Gravity Interceptor)$66,730.00 $90,000.00 $156,730.00 22 Meetings (WilCo, City, TxDOT)$25,310.00 $10,000.00 $35,310.00 30 Preliminary Design Phase (50% Design)$304,690.00 $0.00 $304,690.00 40 Final Design Phase (100% Design)$353,360.00 $0.00 $353,360.00 50 Bidding Phase $27,475.00 $0.00 $27,475.00 55 Permitting (WilCo, TXDOT & TCEQ)$50,805.00 $0.00 $50,805.00 60 Construction Administration $88,820.00 $0.00 $88,820.00 Basic Engineering Services Subtotal =$917,190.00 $100,000.00 $1,017,190.00 Phase Additional Services Original Fee Amendment #1 Additional Fee Amended Total Fee 11 Boundary Verification Survey $61,300.00 $50,000.00 $111,300.00 12A Control Survey $12,100.00 $11,000.00 $23,100.00 12B Topographic and Tree Survey $82,000.00 $0.00 $82,000.00 16 Easement Document Preparation (See Note 2)*$71,100.00 $42,500.00 $113,600.00 17 Stake Concept Alignment $26,600.00 $27,500.00 $54,100.00 21 Alternative Analysis (On-Site Treatment Plant)$46,480.00 $0.00 $46,480.00 65 Construction Staking $45,000.00 $0.00 $45,000.00 80 TPWD Chapter 26 Hearing Support $42,500.00 $0.00 $42,500.00 100 Title Reports*$18,000.00 $16,500.00 $34,500.00 101 SWCA - Environmental, Cultural, Geological*$172,055.00 $118,738.00 $290,793.00 102 TRG - Subsurface Utility Exploration $31,750.00 $0.00 $31,750.00 103 Schnabel - Trenchless Subconsultant Support*$25,000.00 $124,830.00 $149,830.00 104 Terracon - Geotechnical Engineering $0.00 $65,000.00 $65,000.00 Additional Services Subtotal =$633,885.00 $456,068.00 $1,089,953.00 TOTAL FEE = $1,551,075.00 $556,068.00 $2,107,143.00 Berry Creek Wastewater Interceptor Notes: 1) Services marked with an asterisk (*) will be invoiced based on a time and material, not to exceed basis. 2) Additional Easement Document Preparation will be invoiced per each at the following rates: a) $3,000 per each easement on parcels in the Resource Commecrial Park or Dry Berry Subdivisions; b) $5,500 per each easement on all other parcels D. The schedule for rendering Services is modified as follows: Attached Project Schedule dated February 15, 2019 replaces the original Project Schedule dated September 13, 2017. 4. Attachments [if any]: Scope of Services Project Schedule Page 68 of 112 Georgetown – Revised 3.11 Page 3 of 3 Attachment 1 (Modifications) to Exhibit K – Amendment to Task Order EJCDC E-505 Standard Form of Agreement Between Owner and Engineer for Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Terms and Conditions: Owner and Engineer hereby agree to modify the above-referenced Task Order as set forth in this Amendment. All provisions of the Agreement and the Task Order not modified by this or previous Amendments remain in effect. The Effective Date of this Task Order Amendment is______________________. OWNER: ENGINEER: By: By: Name: Dale Ross Name: John Lindner, P.E. Title: Mayor, City of Georgetown Title: Chief Operating Officer Engineer License or Firm’s Certificate No. F-8053 State of: Texas APPROVED AS TO FORM: City Attorney Page 69 of 112 804 Las Cimas Pkwy., Suite 150 Austin, Texas 78746 www.WalkerPartners.com TBPE Registration No. 8053 | TBPLS Registration No. 10032500 2019.02.28_Berry Creek WW Scope of Services.docx Berry Creek Wastewater Interceptor City of Georgetown First Amendment to Task Order No. 18-001-TO Scope of Work I. ENGINEERING BASIC SERVICES A. Route Study and Concept Design (Phase 20) – Additional Services 1. Gather all available data and record drawings for a revised alignment corridor approximately 3-miles in length. 2. It is our understanding the City, has determined the design wastewater flows, flow requirements, and a conceptual revised route corridor. Walker Partners will verify the proposed line sizes and flow requirements with the City and approving agencies during this phase based on the ultimate design flow received from the City. 3. It is recognized that some level of preliminary route evaluation was performed under Task Order No. 18-001-TO, and constraints from the preliminary route were identified and plotted on constraint maps. Information from the preliminary route evaluation will be expanded to include the revised alignment corridor . Due to the environmental sensitivities of this project, this scope of work will include an additional route analysis based on the identification of route constraints and desired points of connection into the proposed interceptor. Constraints of concern include topographic features, fault zones, Berry Creek, Dry Berry Creek, known springs in the area, structures, IH-35 and other roads, significant trees (12” and larger per City of Georgetown), underground and overhead utilities, documented cultural, archeological and environmental resources, and documented karst features. These features will be plotted on a revised constraint map along with available topographic contours. 4. Identify alternative alignments to avoid or mitigate the impact to the above-mentioned constraints that achieve the objective of conveying ultimate design flow to the Pecan Branch WWTP, while avoiding the Berry Springs Park and Preserve. Evaluate and compare the feasibility of open cut trenches greater than 40-feet deep versus trenchless construction methods where depths exceed 40-feet. 5. Meet with TXDOT area office to investigate options for trenchless construction methods under IH-35 right-of-way. 6. Meet with the City to review the alternative schematic routes. 7. Walk alignments in the field with all key team members to review impacts to constraints and make adjustments. 8. Meet with landowners to review alternate alignments in the field. 9. Walker Partners will define the scope of the subsurface soils investigations, or any subsurface surveys and tests which, in the opinion of the Engineer, may be required for final design of the project. Subsurface Utility Exploration (SUE) was included in Walker Partners’ Task Order No. 18-001-TO scope. Geotechnical material testing during construction will be performed by a geotechnical firm hired and paid directly by the City. Geotechnical boring and testing during design of the revised route is included in Walker Partners’ First Amendment to Task Order No. 18-001-TO scope and is detailed in the additional services section of this proposal. 10. Identify, consult with, and review requirements of governmental authorities having jurisdiction to approve the portions of the Project designed or specified by Engineer. This includes TCEQ, TXDOT, Williamson County, and the City of Georgetown. 11. After consultation with the City and landowners, recommend to the City the preferred (1) route which, in Engineer’s judgment, meets the requirements for the Project. The recommendations will be delivered to the City in a technical memorandum. Page 70 of 112 www.WalkerPartners.com 2 12. Prepare a conceptual plan and profile design for the preferred gravity wastewater interceptor solution. The design will indicate the proposed wastewater alignment and profile, with depths and grade considerations involved, and potential conflicts with existing infrastructure. 13. Meet with the design engineer for the Pecan Branch Wastewater Treatment Plant expansion, and coordinate the design of the proposed wastewater interceptor discharge connection at the plant. 14. Prepare a preliminary Engineer’s Opinion of Probable Cost (with interim review seal) for the concept design of the gravity interceptor solution. 15. Prepare a technical memorandum summarizing the route study analysis and recommendations. B. Preliminary Design Phase (Phase 30) – Additional Services 1. Based on the revised alignment selected and approved during the route analysis phase, begin geotechnical investigations and final field investigation for archeologic and environmental features along the revised route. 2. Adjust final alignment of the revised route based on any field findings, then begin design surveys for final alignment. 3. Evaluate open cut versus tunnel or bore sections along the revised route. 4. Attend approximately four (4) additional preliminary design conferences with the City and other interested parties to discuss the Concept Design solution, and requirements to move forward with design of the Project. C. Final Design Phase (Phase 40) – No Additional Services D. Bidding Phase (Phase 50) – No Additional Services E. Construction Administration Phase (Phase 60) – No Additional Services II. ADDITIONAL SERVICES A. Title Reports (Phase 100) – Additional Services 1. Contract with a Title Company for 50-year title and easement search for up to 10 additional tracts of land. B. Control Survey (Phase 12A) – Additional Services 1. Establish vertical control at the site of the revised alignment and place benchmarks based upon North American Vertical Datum of 1988 (NAVD88), unless otherwise specified by the City. 2. Establish horizontal control at the site of the revised alignment based upon North American Datum of 1983 (NAD83) State Plane Coordinates. C. Boundary Verification Survey (Phase 11) – Additional Services 1. Perform deed research of the additional subject tracts for the purpose of reconciling tract lines. 2. Perform an additional Boundary Verification Survey in accordance with the General Rules of Procedures and Practices as set forth by the Texas Board of Professional Land Surveying and laws of the State of Texas, unless otherwise specified by the City. 3. Include the results of the additional survey in the master design drawing including the existing survey monuments found in the field; depict record easements provided in the title search that may exist on the survey and the adjoining record information. D. Topographic/Tree Survey (Phase 12B) – No Additional Services E. Stake Alignment (Phase 17) – Additional Services 1. During the Route Study and Concept Design Phase, Walker Partners will stake the revised alignment in the field for visual line of sight reference and confirmation of the revised alignment by stakeholders, prior to commencing with the preliminary and final design phases. F. Easements (Phase 16) – Additional Services 1. Provide easement metes and bounds survey descriptions with exhibits for wastewater easements over private property. It is assumed the total number of permanent easements to Page 71 of 112 www.WalkerPartners.com 3 be prepared will not increase by more than 10, and the total number of temporary easements to be prepared will not increase by more than 10. The width of the permanent easement is to 50 feet and the width of the temporary easement will be an additional 50 feet. It is assumed the City will provide the legal documents and record any new easements with the County. Walker Partners will provide metes and bounds sur vey descriptions with exhibits of the proposed easements. G. Construction Staking (Phase 65) – No Additional Services H. Alternative Analysis (Phase 21) – No Additional Services I. Environmental Consulting Services (Phase 101) – (See attached detailed scope from SWCA dated February 8, 2019) J. Subsurface Utility Engineering (SUE) Consulting Services (Phase 102)– No Additional Services K. Trenchless Subconsultant Support (Phase 103) – Additional Services (See attached detailed scope of work from Schnabel Engineering dated February 12, 2019) 1. It was assumed this project would be predominantly an open cut construction project with short sections of bores under IH-35 and roadway crossings. However, the revised route may require nearly 1-mile of open cut construction at depths exceeding 40-feet, which may be more feasible to construct using trenchless methods. In addition, the trenchless crossing under IH-35, as well as other potential trenchless sections, appears to be through a fault zone that were recently mapped during the previous investigations. The faults may transmit groundwater to the springs in the area at rates as a high as 5,000 gallons per minute, which would require a pressure balance tunneling method. Additional trenchless subconsultant support is recommended, from the route study and concept design phase through the construction phase, due to the potential increase in the length of trenchless construction, the change in the anticipated trenchless construction methods, and the potential impact of trenchless construction on sensitive environmental features in the vicinity of the revised alignment. 2. Additional field investigation, tunneling feasibility analysis, and e valuation of trenchless construction methods as an alternative to open cutting trenches deeper than 40-feet in conjunction with the trenchless construction method(s) recommended under IH-35, roadways, and/or across fault zones. 2. Prepare additional technical specifications for trenchless construction methods. 3. Review additional submittals from contractor for conformance to specifications for trenchless construction. 4. Attend pre-bid meeting and pre-construction conference. 5. Conduct three site visits during construction. L. Texas Parks and Wildlife (TPWD) Chapter 26 Hearing Support (Phase 80) – No Additional Services M. Geotechnical Engineering Services (Phase 104) – (See attached detailed scope from Terracon Consultants, Inc. dated February 21, 2019) III. EXCLUSIONS The following items are excluded from this proposal. If there are questions about any services not listed here, they shall be clarified prior to approval and acceptance of this proposal. The proposed engineering services do not include the following: • Wastewater Lift Station design and drawings • Wastewater Treatment Plant design and drawings • Drainage design and drawings • Design work related to LEEDS certification(s) • Landscape architectural services/plans or irrigation plans • Demolition plans • Wastewater Lift Station Decommissioning plans and permitting • Retaining wall design Page 72 of 112 www.WalkerPartners.com 4 • Design of screening walls, light pole bases, transformer or generator pads, hardscape features, pavers and/or site signage • Design of any underfloor drainage systems or grading • Design of French drain systems around the building perimeters • Site lighting plans • Abandonment of private or public easements • Assistance to the City and/or the Contractor in filing the Notice of Intent (NOI) for the proposed construction activities • Design of any “dry” utility facilities (i.e. gas, electric, phone, cable TV, etc.) • Materials Testing (to be provided by City’s sub-consultant) • Public Outreach or Public Involvement • Detailed design of pits or other support excavation. • Assessment of settlements or impacts to adjacent properties. IV. CITY SERVICES 1. The City shall provide wastewater flow model and provide peak ultimate wastewater flows, and initial average daily wastewater flows for all wastewater lines within, and connected to the project. 2. The City shall provide plan review and comments at intervals of 50% and 100% construction plans. 3. The City shall be responsible for preparing and recording of legal documents associated with any easements that may be required for the project. The survey metes and bounds, and easement field staking will be provided by Walker Partners as outlined in the scope of services. 4. The City shall provide available as-built plans for all existing wastewater facilities within the project, as well as adjacent utilities, as available. 5. The City will hire a geotechnical firm to perform all material testing during construction. 6. The City will obtain all rights of entry onto private properties necessary to perform this scope of work. 7. The City will acquire all easements prepared for this Project. 8. The City will provide on-site resident representative service during construction. Page 73 of 112 Scope of Services Attachment #1 Fee Schedule 804 Las Cimas Pkwy., Suite 150 Austin, Texas 78746 Phase Basic Engineering Services Original Fee Amendment #1 Additional Fee Amended Total Fee 20 Route Study & Concept Design (Gravity Interceptor)$66,730.00 $90,000.00 $156,730.00 22 Meetings (WilCo, City, TxDOT)$25,310.00 $10,000.00 $35,310.00 30 Preliminary Design Phase (50% Design)$304,690.00 $0.00 $304,690.00 40 Final Design Phase (100% Design)$353,360.00 $0.00 $353,360.00 50 Bidding Phase $27,475.00 $0.00 $27,475.00 55 Permitting (WilCo, TXDOT & TCEQ)$50,805.00 $0.00 $50,805.00 60 Construction Administration $88,820.00 $0.00 $88,820.00 Basic Engineering Services Subtotal =$917,190.00 $100,000.00 $1,017,190.00 Phase Additional Services Original Fee Amendment #1 Additional Fee Amended Total Fee 11 Boundary Verification Survey $61,300.00 $50,000.00 $111,300.00 12A Control Survey $12,100.00 $11,000.00 $23,100.00 12B Topographic and Tree Survey $82,000.00 $0.00 $82,000.00 16 Easement Document Preparation (See Note 2)*$71,100.00 $42,500.00 $113,600.00 17 Stake Concept Alignment $26,600.00 $27,500.00 $54,100.00 21 Alternative Analysis (On-Site Treatment Plant)$46,480.00 $0.00 $46,480.00 65 Construction Staking $45,000.00 $0.00 $45,000.00 80 TPWD Chapter 26 Hearing Support $42,500.00 $0.00 $42,500.00 100 Title Reports*$18,000.00 $16,500.00 $34,500.00 101 SWCA - Environmental, Cultural, Geological*$172,055.00 $118,738.00 $290,793.00 102 TRG - Subsurface Utility Exploration $31,750.00 $0.00 $31,750.00 103 Schnabel - Trenchless Subconsultant Support*$25,000.00 $124,830.00 $149,830.00 104 Terracon - Geotechnical Engineering $0.00 $65,000.00 $65,000.00 Additional Services Subtotal =$633,885.00 $456,068.00 $1,089,953.00 TOTAL FEE = $1,551,075.00 $556,068.00 $2,107,143.00 Berry Creek Wastewater Interceptor Notes: 1) Services marked with an asterisk (*) will be invoiced based on a time and material, not to exceed basis. 2) Additional Easement Document Preparation will be invoiced per each at the following rates: a) $3,000 per each easement on parcels in the Resource Commecrial Park or Dry Berry Subdivisions; b) $5,500 per each easement on all other parcels 2/28/2019 Page 74 of 112 ACTIVITY Notice to Proceed - First Amendment Right of Entry Route Study - Desk Top Route Study - Field Review (Env, Arch, Eng, Geo) Route Study - Tech Memo City Review/Concurrence Field Investigations - Archeology Field Investigations - Hydrogeology Field Investigations - Geotechnical Field Investigations - Environmental Field Investigations - Survey Topo & Base Map Prep Preliminary Design Easement Preparation Easement Acquisition City Review Final Design Permitting City Review Adverise for Bids/Award Construction Notice to Proceed Construction Project Schedule Berry Creek Wastewater Interceptor 2020 2021 - Revised Feb. 15, 2019 Jul May thruNovDecJanFebMarMarAprMayJun 2019 2020 JulOctAprAugSep Construction Duration -15 months Page 75 of 112 February 8, 2019 John Lindner, P.E. Walker Partners 804 Las Cimas Parkway, Suite 150 Austin, TX 78746 RE: Berry Creek Interceptor Environmental Scope of Work—Change Order for Additional Services Dear Mr. Lindner: SWCA Environmental Consultants (SWCA) is pleased to provide this change order proposal and cost estimate for additional environmental services related to the realignment of the proposed Berry Creek Wastewater Interceptor (Project) in the City of Georgetown, Williamson County, Texas. As you know, the Interceptor is now avoiding Berry Springs Park and environmental due diligence is required for the proposed realignment from Interstate Highway 35 (IH 35) to the Berry Creek crossing, which is approximately 3 miles long within a 100-foot-wide corridor (New Alignment). SWCA proposes to provide the same environmental services to facilitate environmental permitting actions, as was conducted for the original Project, including updates to: a desktop analysis (constraints memo), an aquatic resources delineation, a cultural resources investigation, a threatened and endangered species habitat assessment (with an emphasis on Eurycea salamanders), and a geologic assessment (Cambrian Environmental). SWCA offers to provide these services on a time and materials basis for $118,738 not to be exceeded without prior authorization from Walker Partners (Client). We look forward to working with you and should you need additional information or have any questions, please do not hesitate to contact me at (512) 476-0891 or via email at aaurora@swca.com . Sincerely, Amanda Aurora SWCA—Austin Regulatory Specialist / Regional Scientist Page 76 of 112 Berry Creek Interceptor Environmental Scope of Work—New Alignment Additional Services Page | 1 Statement of Work Berry Creek Interceptor — New Alignment PROJECT BACKGROUND SWCA Environmental Consultants (SWCA) will conduct basic environmental due diligence field investigations for the New Alignment. The New Alignment extends approximately 0.25 mile east of IH 35 to the crossing with Berry Creek just downstream from the confluence of Berry Creek and Dry Berry Creek, in the City of Georgetown, Williamson County, Texas (Figure 1). The New Alignment is approximately 3 miles long. The New Alignment occurs within the Edwards Aquifer Recharge Zone regulated by the Texas Commission on Environmental Quality (TCEQ). Figure 1. New Alignment for the Berry Creek wastewater line. SWCA anticipates that basic environmental due diligence investigations of the New Alignment will be necessary to help Walker Partners identify any potential constraints or additional needs necessary for the project. SWCA assumes that the New Alignment will include a 100-foot-wide corridor, similar to previously considered alternative alignments for the Project. TASK 1: DESKTOP REVIEW SWCA will conduct a desktop review to c ollect and compile available information for the New Alignment including topographic maps, geologic maps, aerial photographs, geotechnical data, hydrogeologic reports, spring records, well reports, stream gauging data, and (if available) previously conduct ed geologic assessments per the TCEQ’s Edwards Aquifer rules. In addition, SWCA will collect and analyze satellite imagery, aerial photography, and topographic maps to identify potentially important geological and geomorphological features, including faults, fracture -traces, lineaments, geologic contacts, sinkholes, vegetation areas, and the relationship of such features to the occurrence of Berr y Springs and mapped wetland areas. The analysis will involve using GIS to compile the site characteristics and data to manage and display hydrologic, demographic, physical, and cultural elements of the study. SWCA will evaluate critical elements of the regional hydrologic system and connection to local springs and other sensitive features. Page 77 of 112 Berry Creek Interceptor Environmental Scope of Work—New Alignment Additional Services Page | 2 Review of existing materials will include the previously prepared constraints memo for the original alignment alternatives, copies of existing area-wide geologic or cave studies, previous engineering reports for the Project, and coordination with Dr. White of Cambrian Environmental and Terracon for geotechnical issues. We will ask Cambrian Environmental and Terracon to provide copies of reports prepared for the City of Georgetown or Williamson County related to the Project. Assumptions • The Client will provide SWCA all necessary Project-related files and data prior to the desktop review. Cost for Task 1: $1,544 TASK 2: HYDROGEOLOGICAL ASSESSMENT SWCA will conduct site investigations to field-verify information from Task 1 and data collection to identify and assess potentially sensitive features and areas with respect to pipeline alignments and associated construction and operations activities. SWCA will identify and field map, using GPS technologies, important or sensitive hydrogeologic features to include springs, seeps, fracture zones, recharge features, and geologic contacts. Field staff will focus on the delineation of features associated with the Edwards Aquifer from those associated with the alluvial deposits in Berry Creek and applicable tributaries to help define the local flow regime and any potential impacts to the springs. SWCA staff will field-verify and delineate likely areas that contribute to the flows of springs and seep areas, and wetlands. Field observations will evaluate if ephemeral flow areas may be characterized by vegetative conditions. Field staff will, if possible, measure spring flows and stream flows, characterize seep areas, and collect field water- quality measurements including specific conductance, pH, and dissolved oxygen. These field measurements will provide baseline data and characterize potential impacts to the spring system from construction and operation of th e interceptor. SWCA will take three water quality field sampling events before, during, and following construction activities for a total of up to 15 water quality samples. Water quality parameters to be tested include major cations, anions, turbidity, temperature, pH, specific conductance, dissolved oxygen (HDO), and fecal coliform. SWCA will collect water samples from piezometers installed at various locations within the Project Area, in consultation with Dr. White. Data collection will focus on water le vel and field water-quality measurements to characterize the local and regional flow regime using pressure transducer data loggers (piezometers). Biologists will analyze water quality samples for the same parameters as surface water and spring samples. SWCA will compare water levels and quality information to spring elevations and spring water quality data in order to help develop a hydrogeologic conceptual model. The purpose of the hydrogeologic conceptual model is to assist in development of the project in a manner that will minimize or eliminate impacts to seeps and springs. SWCA will present the data collected to Walker Partners, TRIO, and the City of Georgetown, along with an interpretation of the results. Assumptions 1. Client will ensure access to the park for SWCA fieldwork. 2. SWCA will not install or purchase the piezometers. 3. Dye trace studies are not included in this scope and fee. Page 78 of 112 Berry Creek Interceptor Environmental Scope of Work—New Alignment Additional Services Page | 3 Cost for Task 2: $19,332 TASK 3: PHASE 1 ENVIRONMENTAL SITE ASSESSMENT No additional funds are requested for this task. Cost for Task 3: $0 TASK 4: AQUATIC RESOURCES DELINEATION SWCA will identify, characterize, and delineate aquatic resources (streams, wetlands, and other open waters) within the New Alignment that might meet the definition of a water of the U.S. SWCA will conduct this work pursuant to current U.S. Army Corps of Engineers (USACE) methodologies and in accordance with guidance provided by the USACE Forth Worth District Regulatory Branch. SWCA will conduct a field investigation of the New Alignment to verify desktop findings and assess the presence or absence of hydric soils, wetland vegetation, and wetland hydrology. SWCA anticipates that it will take up to two days in the field to accomplish this task. Any waterbodies identified in the field will be characterized with respect to type and condition, and the likely jurisdictional boundaries will be captured with resource-grade GPS equipment (i.e., Trimble Geo XH or similar). Upon completion of the field survey, SWCA will prepare an aquatic resources delineation report, which will identify and describe likely jurisdictional areas occurring within the New Alignment. The report will describe the conditions of the Project, the methods used during the delineation, and the results of the investigations. The report will also include field data sheets, mapping, representative photos of the site, and photos of each sample point. Upon completion of this report, SWCA will provide a draft electronic version to the Client for review and comment. SWCA will assume one round of review and comment with the Client prior to completing the final report. SWCA will submit to the Client one electronic PDF of the report. Assumptions • The Client is responsible for obtaining permission for SWCA to enter private property as required to perform field surveys. • The New Alignment consists of the 3-mile-long investigation area with a 100-foot-wide corridor, following the route depicted in Figure 1. No additional temporary workspaces, laydown/storage areas, or access roads outside of this area are included in this scope of work. • The Client will provide SWCA all necessary Project-related files and data prior to field surveys or initiating report preparation, as applicable. • SWCA assumes that all draft and final reports will be provided electronically. Cost for Task 4: $4,109 TASK 5: THREATENED AND ENDANGERED SPECIES Task 5.1: Threatened and Endangered Species Habitat Assessment and Report SWCA will conduct a habitat assessment describing land features (including springs and karst features) and vegetation communities within the Project Area to evaluate the potential for federal or state -listed species habitat. Findings from Task 3.2 and Task 5 will be incorporated into this report. The threatened and endangered species report will be used as part of the Williamson County Regional Habitat Conservation Plan application. Upon completion of this Page 79 of 112 Berry Creek Interceptor Environmental Scope of Work—New Alignment Additional Services Page | 4 report, SWCA will provide a draft electronic version to the Client for review and comment. SWCA will assume one round of review and comment with the Client prior to completing the final report. SWCA will submit to the Client one electronic PDF of the report. Task 5.2: Eurycea Salamander Presence/Absence Survey and Report SWCA proposes to perform a presence/absence survey for the Eurycea salamanders in up to six springs near the Project (pending access), including any new springs identified within the New Alignment. This will include at least one spring on the Buie Tract (west of IH 35), two springs previously mapped by Cambrian Environmental in Dry Berry Creek, and up to three others not yet mapped. Springs with potential Eurycea salamander habitat will be determined by Cambrian Environmental during field investigations conducted previously and as part of Task 5.1 (geologic assessment). Presence/absence surveys will use current U.S. Fish and Wildlife Service protocols, which includes a habitat assessment of investigated springs . Current survey protocols require 14 survey visits, with bottle trapping at spring outlets. SWCA assumes survey sites extending for no more than 25 feet of spring-run habitat each will be included in the surveys, and that snorkeling will not be needed to reach the spring-run substrate. SWCA will prepare a report that describes our desktop and field findings, and provides our findings regarding Eurycea salamander presence. Upon completion of this report, SWCA will provide a draft electronic version to the Client for review and comment. SWCA will assume one round of review and comment with the Client prior to completing the final report. SWCA will submit to the Client one electronic PDF of the report. Assumptions • The Client is responsible for obtaining permission for SWCA to enter private property as required to perform field surveys. • The Client will provide SWCA all necessary Project-related files and data prior to field surveys or initiating report preparation, as applicable. • A karst feature survey and a geological assessment for karst features are not included within this task. • SWCA assumes trenching at stream crossings, which is important for candidate mussel species. • SWCA assumes that all draft and final reports will be provided electronically. Cost of Task 5: $20,240 TASK 6: CULTURAL RESOURCES SWCA proposes to complete a desktop review of the New Alignment; amend the existing Antiquities Permit for submittal to the Texas Historical Commission (THC); perform field investigations; and associated reporting and curation of field paperwork and photographs. Prior to any field investigations, SWCA will conduct a thorough background literature and records review of the New Alignment. For this research, an SW CA archaeologist will examine data from the Texas Archeological Research Laboratory available on the THC’s online Texas Archeological Sites Atlas for all previously recorded cultural resources surveys and historic or prehistoric archaeological sites in or adjacent to the New Alignment. Following completion of the background review, SWCA’s Principal Investigator will amend the existing Texas Antiquities Permit scope of work (including the results of the background review) to add the New Alignment and submit the revisions to the THC. SWCA will complete the background review and amend the Antiquities Permit application for submittal to the THC within one week of receiving notice to proceed. Page 80 of 112 Berry Creek Interceptor Environmental Scope of Work—New Alignment Additional Services Page | 5 In accordance with the previous Project methodology, SWCA will conduct a cultural resources survey of the New Alignment. The survey will be of sufficient intensity to determine the nature, extent, and, if possible, significance of cultural resources discovered within the New Alignment. Survey efforts will include pedestrian survey and deep mechanical testing with a backhoe, where appropriate. The survey will meet all THC survey standards. SWCA will complete the survey within 10 days of receiving amended permit from the THC (assuming unfettered land access). SWCA will conduct a non-collection survey to reduce curation costs; any artifacts discovered during survey will be described and photographed but left in place. However, as per the conditions of the Antiquities Permit, all paperwork and photographs generated during field investigations must be curated at an approved curation facility. For this Project, materials will be curated at the Center for Archaeological Research at The University of Texas at San Antonio. Upon completion of the field survey, SWCA will produce a cultural resources survey report documenting the results of the Project investigation. SWCA will submit a draft digital copy of the reports to Walker Partners for review and comment within two weeks of completing field survey. Once this has been accomplish ed, SWCA will incorporate all appropriate edits and will submit a final draft report to the reviewing agencies. Once the agencies have reviewed the documents and provided the results of the review to SWCA, any revisions will be incorporated into the final reports. SWCA will submit a final report to the Client and the reviewing agencies. As part of completing the Antiquities Permit requirements, SWCA will also furnish two electronic copies of the final reports on a tagged PDF formatted CD to t he THC, complete an abstract text online, and furnish 11 hard copies of the reports (without site information) to university-based libraries and research facilities around the state. SWCA will also complete all document curation requirements per the ACT. Assumptions • The New Alignment is 3.0 miles long within a 100-foot-wide corridor. No additional temporary workspaces, laydown/storage areas, or access roads outside of this area are included in this scope of work. • The Client is responsible for obtaining permission for SWCA to enter private property as required to perform field surveys. • The Client will provide SWCA all necessary Project-related files and data prior to field surveys or initiating report preparation, as applicable. • Desktop analysis indicates three previously recorded archaeological sites (i.e., 41WM828, 41WM1091, and 41WM1187) are intersected by the New Alignment. Revisit site forms will be completed for new testing in these previously recorded sites. • This scope does not include testing or data recovery excavations for any sites discovered during the survey. • SWCA assumes that no more than two (2) new cultural resource sites will be identified. • Survey fieldwork will be completed over the course of three days over a continuous 3-day period. • SWCA assumes that all draft reports will be provided electronically Cost of Task 6: $27,128 TASK 7: TCEQ STORMWATER POLLUTION PREVENTION PLAN No additional funds are requested for this task. Cost for Task 7: $0 Page 81 of 112 Berry Creek Interceptor Environmental Scope of Work—New Alignment Additional Services Page | 6 TASK 8: CLEAN WATER ACT SECTION 404 PERMITTING No additional funds are requested for this task. Cost for Task 8: $0 TASK 9: WILLIAMSON COUNTY REGIONAL HABITAT CONSERVATION PLAN PARTICIPATION APPLICATION No additional funds are requested for this task. Cost for Task 9: $0 TASK 10: CAMBRIAN ENVIRONMENTAL SUPPORT Task 10.1: TCEQ Geologic Assessment (GA) and Karst Constraints Survey Under this task, Cambrian licensed geoscientists will conduct a Texas Commission on Environmental Quality Geologic Assessment (GA) investigation of the New Alignment and compile a report for inclusion in the Sewer Collection System Plan as required under the Edwards Aquifer Rules (TAC Chapter 213). Cambrian staff will conduct a review of pertinent literature for documented karst features near the New Alignment and will evaluate surface features that may be indicative of avenues for aquifer recharge and of ecological sensit ivity for karst species. The field work will conform to the “Instructions to Geologists for Geologic Assessments on the Edwards Aquifer Recharge/Transition Zones” as written by the Texas Commission on Environmental Quality (TCEQ). Data collected during this effort will be used to prepare a TCEQ GA report which is required for development activities on the recharge zone. It will detail the location and characteristics of known and potential karst features. GIS data incorporated into the report will be provided directly to the client. The GA report will contain information as required under the City of Georgetown Unified Development Code for protection of the Georgetown Salamander. The report will also suffice as a phase 1 karst invertebrate habitat assessment for use in applying for enrollment in the Williamson County Regional Habitat Conservation Plan. The GA will include an interpretation of the subsurface hydrological environment based on mapped geologic structure. The interpretation will build on ongoing work by Cambrian to develop site-specific cross-sectional illustrations of the Project and the local host rock of the Edwards aquifer. The interpretation will incorporate available geologic maps, water well data, project geotechnical data (see Task 5.2), and other historic data and literature from Berry Springs and the northern Edwards Aquifer. Task 10.2: Geotechnical Investigation Support Services Cambrian will coordinate with Project engineering and geotechnical staff in developing the geotechnical investigation plan. Cambrian will assist in identifying areas of geological and hydrogeological interest including known areas of shallow groundwater and areas where unmapped faults likely occur. This task may also include viewi ng recovered core sample for reference in the GA. Cost is based on up to 16 hours for Dr. White. Task 10.3: Meetings and Environmental Permitting Support Cambrian personnel will meet with the Project team on an as needed basis and provide general support during the environmental permitting process for karst issues. This may include assisting the environmental team with internal Page 82 of 112 Berry Creek Interceptor Environmental Scope of Work—New Alignment Additional Services Page | 7 questions or responding to public and or regulatory agency comments on karst issues. This includes preparation of any necessary exhibits, technical support, and assistance in presenting project information to the City of Georgetown, to the Williamson County Commissioners Court or other venues. This also includes a walkthrough of the New Alignment for a day. This cost estimate is based on up to 88 hours for Dr. White. Cost for Task 10: $30,379 TASK 11: MEETINGS, COORDINATION, AND PROJECT MANAGEMENT SWCA plans to attend up to eight in-person meetings for the Project. We assume each meeting will be up to two hours long, at a location in Austin or Georgetown, and attended by two SWCA staff members. SWCA’s performance of multiple natural and cultural resource services simultaneously on the Project provides multiple efficiencies related to project management, data management, field logistics, and quality assurance/quality control. Coordination with field survey staff will be focused and consistent across field efforts, which will minimize the potential for errors and/or miscommunications. Additionally, SWCA’s project manager will actively communicate with the Client and any other members of the project team in order to remain on schedule and within budget. Assumptions • SWCA will attend up to eight in-person, two-hour-long meetings in Austin or Georgetown, Texas. Additional in-person meetings would result in additional costs. • One biologist and one cultural resources specialist will conduct a walkthrough of the New Alignment for a day. Cost of Task 11: $16,006 Page 83 of 112 Berry Creek Interceptor Environmental Scope of Work—New Alignment Additional Services Page | 8 SUMMARY OF COSTS: The total estimated budget to complete the above scope of work is $118,738 not to be exceeded without prior Client authorization. Services to be billed monthly on a time-and-materials basis, in accordance with our 2019 standard rate schedule. Task Estimated Budget 1—Desktop Review $1,544 2—Hydrogeological Assessment $19,332 3—Phase 1 Environmental Site Assessment $0 4—Aquatic Resources Delineation $4,109 5—Threatened and Endangered Species Habitat Assessment and Impacts Analysis $20,240 6—Cultural Resources $27,128 7—TCEQ Stormwater Pollution Prevention Plan $0 8—Clean Water Act Section 404 Permitting $0 9—Williamson County Regional Habitat Conservation Plan $0 10—Cambrian Environmental Support $30,379 11—Meetings, Coordination, and Project Management $16,006 TOTAL $118,738 Page 84 of 112 Berry Creek Interceptor Environmental Scope of Work—New Alignment Additional Services Page | 9 Page 85 of 112 February 12, 2019 Transmitted via email: enelson@walkerpartners.com Mr. Eric L. Nelson Walker Partners 804 Las Cimas Pkwy., Suite 150 Austin, Texas 78746 Subject: 18C64003.00: Berry Creek Interceptor Trenchless Crossings – Revision 3 Georgetown, TX Dear Mr. Nelson: SCHNABEL ENGINEERING, LLC is pleased to submit this revised proposal to provide trenchless crossing consulting services for the Berry Creek Interceptor project. We prepared this proposal in response to our phone conversation on January 10, 2019, and have revised it based on your February 7, 2019 email. PROJECT DESCRIPTION Our understanding of the overall project is based upon information provided by Walker Partners. Based on that information we understand that the owner has decided explore a new route option to avoid the park. We understand that the new route is not completely finalized but currently shows two road crossings on the order of about 100 feet, an approximately 700-ft crossing under Interstate 35, and two potentially long tunnel sections (between 1500 and 2500 feet) through high cover and wetland areas. All of the trenchless crossings appear to be in limestone with the exception of one of the short road crossings. The current borings show some relatively low strengths and RQD’s for the limestone. It is possible that this coring method resulted in low RQD’s values due to drilling disturbance to the core and a lack of distinction between mechanical breaks and natural fractures. Furthermore, multiple crossings appear to cross mapped faults that may intersect or be hydraulically connected to underlying aquifer and thus capable of producing excessive groundwater if intersected by a tunnel (or any subsurface excavation). Page 86 of 112 Walker Partners Berry Creek Interceptor Trenchless Crossings 18C64003.00 / February 12, 2018 Page 2 Schnabel Engineering, LLC SCOPE OF SERVICES Based on conversations with Walker Partners and our understanding of the new alignment, we are proposing the following revised scope and fee. Our previous proposal and agreement contained two tasks. The new proposed scope and fee will thus be numbered Tasks 3 through 7 and upon authorization of this new agreement, Tasks 1 and 2 from the previous proposal will no longer be charged. Task 3 – Recommendations for New Subsurface Investigation and Site Visit: This task will cover efforts to review the new proposed route in conjunction with previous subsurface investigation data and mapped faults to develop recommendations for new boring locations, laboratory testing program, and potentially a geophysical investigation. To assist in development of the subsurface exploration program and in the general design, we propose that we make a site visit to observe each of the crossing locations under this task as well. Task 4 – Route Feasibility Analysis: This task will cover efforts associated with the evaluation of different routes or the evaluation of tunneling versus open cut construction for portions of the alignment. This task may include an additional site visit, evaluation of potential tunneling methods, cost estimating, and/or development of a report. The fee for this has been conservatively estimated. As mentioned later and in the existing subconsultant agreement, we will only charge for the actual level of effort required/requested. Task 5 – Final Design: Specifically this task will cover the evaluation of pit and tunnel construction methods, the development of the required trenchless/tunnel-related specifications (maximum of five), and the structural design of the tunnel liner/casing for the I-35 crossing. This task will also provide a review of the probable costs of each crossing and a review of trenchless tunnel details developed by others. Task 6 – Bidding and Construction Administration: Specifically this tasks our preparation for attendance at a pre-bid meeting and pre-construction conference, the review of tunnel-related submittals, and three site visits during construction and associated site-visit reports. Task 7 – Geophysical Services: We recommend electrical resistivity imaging (ERI) to investigate the subsurface deeper to identify fracture and fault zones within at the elevation of the planned sewer. ERI is a measurement of the resistivity of the subsurface with depth and location. This method requires stakes driven approximately one foot into the ground every 10’ to 20’ along a line that is perpendicular to the anticipated fault line, and approximately 1,100 feet in length. The stakes are connected by a continuous cable and the resistivity of the subsurface is measured by transmitting and receiving electromagnetic energy from each of the stakes The results of each of the three planned ERI lines will be shown as an estimated two-dimensional profile showing the resistivity of the material at depth. Resistivity varies with material type, and type and amount of fluid in the pore space of the material. The high contrast in typical resistivity values between bedrock and saturated soil or fractured rock provide ideal contrasting conditions to image with ERI. We believe that performing this work will likely provide us with the information we need to site a boring in at least one of the faults on the alignment such that the conditions within the fault can be characterized at the elevation of interest. Page 87 of 112 Walker Partners Berry Creek Interceptor Trenchless Crossings 18C64003.00 / February 12, 2018 Page 3 Schnabel Engineering, LLC ESTIMATED FEE The estimated fee for these services is $124,830.00. A breakdown of this estimate is provided in the table below. Services will be billed at the personnel rates contained in Attachment 1 for the actual hours worked. We will not exceed the estimated fee without prior authorization. Task Fee Task 3 – New Subsurface Investigation and Site Visit $8,560.00 Task 4 – Route Feasibility Analysis $23,910.00 Task 5 – Final Design $29,160.00 Task 6 – Bidding and Construction Administration $35,700.00 Task 7 – Geophysical Services $27,500.00 Total Estimated Fee: $124,830.00 EXCLUSIONS Services not specifically identified above are not included in the scope of services under this agreement. The following services are not included in our proposed scope, but can be provided upon request: • Trenchless design and consulting for crossings under creeks. • Detailed design of pits or other support of excavation. • Assessment of settlements or impacts to adjacent properties. • Detailed drawings or CAD work. • Environmental studies • Exclusions for Geophysical Services (Task 7) o Access to private property and right of entry o Damage to the property caused by the installation of the stakes or cable GENERAL We anticipate that this proposal will be utilized by Walker Partners to discuss with the owner and development of a new subconsultant agreement to authorize these new tasks. Once the new subconsultant agreement is authorized, previous Tasks 1 and 2 will be closed and not charged any further. This proposal is valid for 90 days from the date shown. Page 88 of 112 Walker Partners Berry Creek Interceptor Trenchless Crossings 18C64003.00 / February 12, 2018 Page 4 Schnabel Engineering, LLC We appreciate the opportunity to submit our proposal for these services and are looking forward to working with you on this project. Please contact us if you have any questions regarding this proposal. Sincerely, SCHNABEL ENGINEERING, LLC Matt Koziol, PE Glen Frank, PE Senior Engineer Senior Associate MKK:GF Attachments: (1) Schedule of Personnel Fees Page 89 of 112 SCHEDULE OF FEES FOR PERSONNEL Effective January 1, 2019 Senior Consultant $ 280.00/hr Principal 275.00/hr Senior Associate 240.00/hr Associate 215.00/hr Senior Engineer / Scientist 170.00/hr Senior Project Engineer / Scientist 160.00/hr Project Engineer / Scientist 155.00/hr Senior Staff Engineer / Scientist / Technologist 135.00/hr Senior CADD Technician 120.00/hr Staff Engineer / Scientist / Technologist 115.00/hr Senior Technician / CADD Technician 98.00/hr Associate Technician / Technician / Engineering Intern 90.00/hr Administrative 82.00/hr Clerical 75.00/hr NOTES: 1. Personnel fees will be based upon the actual hours charged times the appropriate hourly rate. 2. Travel by auto to and from jobs will be charged at the current IRS prevailing rate, plus a 15% markup. Travel by air or rail, lodging and meal expense for personnel on travel status will be billed at cost plus a 15% markup. 3. Subcontracts for subsurface explorations, bulldozers, surveys, etc., and other non-labor project expenses are marked up 15% to cover the cost of handling, insurance and overhead. 4. Overtime for senior staff, staff and technician level personnel is time for work on Saturday, Sunday, and national holidays, time in excess of 8 hours per day, and time between the hours of 7:00 P.M. and 7:00 A.M. A surcharge of 1.5 times the above hourly rates is added for overtime. 5. Time spent during depositions, hearings, and in court is charged at 1.5 times the regular hourly rate. 6. These fees are subject to change on January 1, 2020. Page 90 of 112 Page 91 of 112 Proposal for Geotechnical Engineering Services Berry Creek Offsite Wastewater Main – North Alternative ■ Georgetown, Texas February 21, 2019 ■ Terracon Proposal No. P96195063, Revision 1 Responsive ■Resourceful ■Reliable EXHIBIT A – PROJECT UNDERSTANDING 1 of 2 EXHIBIT A - PROJECT UNDERSTANDING Our Scope of Services is based on our understanding of the project as described by Walker Partners and the expected subsurface conditions as described below. We have not visited this new project alignment to confirm the information provided. Aspects of the project, undefined or assumed, are highlighted as shown below. We request the design team verify all information prior to our initiation of field exploration activities. Site Location and Anticipated Conditions Item Description Parcel Information The overall project consists of a new wastewater line from the Pecan Branch Wastewater Treatment Plant to the Berry Creek Lift Station in Georgetown, Texas. The scope of this portion of the project includes the newly proposed northern alignment alternative and previously omitted borings along the eastern portion of the proposed wastewater alignment. Current Ground Cover Based on prior site visits for the original alignment and aerials from Google Earth, ground cover varies from densely vegetated areas with trees and brush to open areas with grass and weeds. Existing Topography Based on the topographic survey provided, the site slopes from the highest elevation of EL ~698 feet near STA 170+00 to the lowest elevation of EL ~646 feet near STA 60+00 along the proposed northern wastewater alignment alternative. Site Access We expect the site, and all exploration locations, are accessible with our truck- mounted drilling equipment. Expected Subsurface Conditions Our experience near the vicinity of the proposed development and geologic maps indicates subsurface conditions consist of clays, sands, and gravels overlying Georgetown Formation limestone along the majority of the proposed wastewater pathway alternative. The southeastern portion of the wastewater pathway alternative has subsurface conditions consisting of deeper clays, sands, and gravels overlying Eagle Ford Formation shale. Page 92 of 112 Proposal for Geotechnical Engineering Services Berry Creek Offsite Wastewater Main – North Alternative ■ Georgetown, Texas February 21, 2019 ■ Terracon Proposal No. P96195063, Revision 1 Responsive ■Resourceful ■Reliable EXHIBIT A – PROJECT UNDERSTANDING 2 of 2 Planned Construction Item Description Information Provided The updated northern wastewater alignment alternative site plan, and boring locations and depths were provided via e-mail on February 12, 2019 from Mr. Eric Nelson, P.E. with Walker Partners. Northern WW Alignment Alternative Information The newly proposed northern alignment alternative consists of approximately 13,220 linear feet of wastewater pipes beginning at ~STA 53 and ending at ~STA 185. The elevation to the top of the wastewater line varies from the highest elevation of EL ~650 feet at ~STA 185 to the lowest elevation of EL ~628 feet at ~STA 53 This alignment alternative potentially includes up to 4 sets of bore pits for trenchless directional drilling installation as follows: ■100 linear feet of trenchless drilling under CR 152 at ~STA 80 ■1,630 linear feet of trenchless drilling from ~STA 81 to ~STA 97 ■2,450 linear feet of trenchless drilling from ~STA 128 to ~STA 153 ■700 linear feet of trenchless drilling under I-35 from ~STA 166 to ~STA 174 Page 93 of 112 Proposal for Geotechnical Engineering Services Berry Creek Offsite Wastewater Main – North Alternative ■ Georgetown, Texas February 21, 2019 ■ Terracon Proposal No. P96195063, Revision 1 Responsive ■Resourceful ■Reliable EXHIBIT B – SCOPE OF SERVICES 1 of 5 EXHIBIT B - SCOPE OF SERVICES Our proposed Scope of Services consists of field exploration, laboratory testing, and engineering/project delivery. These services are described in the following sections. Field Exploration Walker Partners prescribed the following vertical boring locations and depths: Planned Location STA Location Planned Boring Depth (feet)1 Conversion to Piezometer EB-2 7+31 30 No PB-6 59+50 35 No NB-1 71+00 50 No NB-2 80+00 50 No NB-3 88+50 65 No NB-4 95+00 60 Yes NB-5 98+00 60 No NB-6 109+00 50 No NB-7 119+00 55 No NB-8 129+00 60 No NB-9 140+00 60 No NB-10 150+00 65 No NB-11 150+50 65 Yes NB-12 153+50 65 No NB-13 166+00 60 No 3 Borings between NB-13 & NB-14 2 N/A 65 At Least 1 NB-14 174+00 60 No TOTAL 19 Borings & up to 1095 feet of sampling (including at least 3 vertical standpipe piezometers & up to 190 feet of pipe installation) 1.Below ground surface. 2.These borings will not be located within the IH35 ROW or frontage roads. Our scope does not include TxDOT coordination for permitting and traffic control. Page 94 of 112 Proposal for Geotechnical Engineering Services Berry Creek Offsite Wastewater Main – North Alternative ■ Georgetown, Texas February 21, 2019 ■ Terracon Proposal No. P96195063, Revision 1 Responsive ■Resourceful ■Reliable EXHIBIT B – SCOPE OF SERVICES 2 of 5 Boring Layout and Elevations: We will use handheld GPS equipment to locate borings with an estimated horizontal accuracy of +/-10 feet. Field measurements from existing site features may be utilized. If available, approximate elevations will be obtained by interpolation from a site specific, surveyed topographic map. Subsurface Exploration Procedures: We will advance soil borings with a truck-mounted/track- mounted drill rig using continuous flight augers (solid stem and/or hollow stem, as necessary, depending on soil conditions). Four to five samples will be obtained in the upper 10 feet of each boring and at intervals of 5 feet thereafter (unless bedrock is encountered). Soil sampling is typically performed using thin-wall tube and/or split-barrel sampling procedures. The split-barrel samplers are driven in accordance with the standard penetration test (SPT). Bedrock is sampled with either split-barrel-sampling spoons or continuously cored using NX or NQ wireline rock coring equipment and air rotary drilling techniques. The samples will be placed in appropriate containers, taken to our soil laboratory for testing, and classified by a Geotechnical Engineer. In addition, we will observe and record groundwater levels during drilling and sampling. Our exploration team will prepare field boring logs as part of standard drilling operations including sampling depths, penetration distances, and other relevant sampling information. Field logs include visual classifications of materials encountered during drilling, and our interpretation of subsurface conditions between samples. Final boring logs, prepared from field logs, represent the Geotechnical Engineer's interpretation, and include modifications based on observations and laboratory tests. Property Disturbance: We will backfill borings located within the Edwards Aquifer Recharge Zone immediately with auger cuttings and/or bentonite upon completion. Our services do not include repair of the site beyond backfilling our boreholes. Excess auger cuttings will be dispersed in the general vicinity of the borehole. Because backfill material often settles below the surface after a period, we recommend boreholes to be periodically checked and backfilled, if necessary. We can provide this service, or grout the boreholes for additional fees, at your request. Safety Terracon is not aware of environmental concerns at this project site that would create health or safety hazards associated with our exploration program; thus, our Scope considers standard OSHA Level D Personal Protection Equipment (PPE) appropriate. Our Scope of Services does not include environmental site assessment services, but identification of unusual or unnatural materials encountered while drilling will be noted on our logs and discussed in our report. Exploration efforts require borings into the subsurface, therefore Terracon complies with local regulations to request a utility location service Texas 811 (aka One-Call).We consult with the owner/client regarding potential utilities, or other unmarked underground hazards. Based upon the results of this consultation, we consider the need for alternative subsurface exploration methods, as the safety of our field crew is a priority. Page 95 of 112 Proposal for Geotechnical Engineering Services Berry Creek Offsite Wastewater Main – North Alternative ■ Georgetown, Texas February 21, 2019 ■ Terracon Proposal No. P96195063, Revision 1 Responsive ■Resourceful ■Reliable EXHIBIT B – SCOPE OF SERVICES 3 of 5 Private utilities should be marked by the owner/client prior to commencement of field exploration. Terracon will not be responsible for damage to private utilities not disclosed to us. If the owner/client is unable to accurately locate private utilities, Terracon can assist the owner/client by coordinating or subcontracting with a private utility locating services. Fees associated with the additional services are not included in our current Scope of Services and will be forwarded to our client for approval prior to initiating. The detection of underground utilities is dependent upon the composition and construction of the utility line; some utilities are comprised of non-electrically conductive materials and may not be readily detected. The use of a private utility locate service would not relieve the owner of their responsibilities in identifying private underground utilities. Site Access: Terracon must be granted access to the site by the property owner. By acceptance of this proposal, without information to the contrary, we consider this as authorization to access the property for conducting field exploration in accordance with the Scope of Services. Laboratory Testing The project engineer will review field data and assign laboratory tests to understand the engineering properties of various soil and rock strata. Exact types and number of tests cannot be defined until completion of field work. The anticipated laboratory testing may include the following: ■Water content ■Unit dry weight ■Grain size and hydrometer analysis ■Atterberg limits ■Unconfined compressive strength Our laboratory testing program often includes examination of soil samples by an engineer. Based on the material’s texture and plasticity, we will describe and classify soil samples in accordance with the Unified Soil Classification System (USCS). If bedrock samples are obtained, rock classification will be conducted using locally accepted practices for engineering purposes; petrographic analysis (if performed) may reveal other rock types. Rock core samples typically provide an improved specimen for this classification. Boring log rock classification is determined using the Description of Rock Properties. Page 96 of 112 Proposal for Geotechnical Engineering Services Berry Creek Offsite Wastewater Main – North Alternative ■ Georgetown, Texas February 21, 2019 ■ Terracon Proposal No. P96195063, Revision 1 Responsive ■Resourceful ■Reliable EXHIBIT B – SCOPE OF SERVICES 4 of 5 Piezometers and Periodic Groundwater Checks In addition to the soil/bedrock sampling mentioned above, we will observe and record groundwater levels during and at completion of drilling. The boreholes will not be left open for extended periods of time to monitor groundwater, due to safety concerns. However, we do plan to convert at least three (3) of the borings into vertical standpipe piezometers for long-term monitoring of groundwater levels. After the piezometers are installed, Terracon personnel will visit the site to check/document groundwater levels on a weekly to biweekly basis until the geotechnical report is issued. For our scope, we have budgeted up to 3 follow-up site visits to check the piezometers. Updated groundwater information will be provided to the Client within one day following each check. Engineering and Project Delivery Results of our field and laboratory programs will be evaluated by a professional engineer. The engineer will develop a geotechnical site characterization, perform the engineering calculations necessary to evaluate foundation alternatives, and develop appropriate geotechnical engineering design criteria for earth-related phases of the project. Your project will be delivered using our GeoReport® system. Upon initiation, we provide you and your design team the necessary link and password to access the website (if not previously registered). Each project includes a calendar to track the schedule, an interactive site map, a listing of team members, access to the project documents as they are uploaded to the site, and a collaboration portal. The typical delivery process includes the following: ■Project Planning – Proposal information, schedule and anticipated exploration plan will be posted for review and verification ■Site Characterization – Findings of the site exploration ■Geotechnical Engineering – Recommendations and geotechnical engineering report When utilized, our collaboration portal documents communication, eliminating the need for long email threads. This collaborative effort allows prompt evaluation and discussion of options related to the design and associated benefits and risks of each option. With the ability to inform all parties as the work progresses, decisions and consensus can be reached faster. In some cases, only minimal uploads and collaboration will be required, because options for design and construction are limited or unnecessary. This is typically the case for uncomplicated projects with no anomalies found at the site. When services are complete, we upload a printable version of our completed geotechnical engineering report, including the professional engineer’s seal and signature, which documents our services. Previous submittals, collaboration and the report are maintained in our system. This allows future reference and integration into subsequent aspects of our services as the project goes through final design and construction. Page 97 of 112 Proposal for Geotechnical Engineering Services Berry Creek Offsite Wastewater Main – North Alternative ■ Georgetown, Texas February 21, 2019 ■ Terracon Proposal No. P96195063, Revision 1 Responsive ■Resourceful ■Reliable EXHIBIT B – SCOPE OF SERVICES 5 of 5 The geotechnical engineering report will provide the following: ■Boring logs with field and laboratory data ■Stratification based on visual soil and rock classification ■Groundwater levels observed during and after the completion of drilling, as well as subsequent measurements at each piezometer ■Site Location and Exploration Plans ■Subsurface exploration procedures ■Site geology ■Description of subsurface conditions ■Photographs of samples collected ■Summarized laboratory data ■Discussion of open trench excavation methods and OSHA guidelines ■Discussion of trenchless methods and conditions encountered at each bore pit ■Backfill material and compaction recommendations for the open trench excavations Additional Services Limited Pathway Clearing using a Hydroaxe:Based on a review of aerial photographs (or our recent site visit), the area in the vicinity of NB-6 & NB-7 is currently undeveloped and densely wooded and may require limited pathway clearing for drill rig access. It is our understanding that projects within the City of Georgetown do not require a site plan exemption prior to land disturbance, however excessive whole-site clearing is not permitted. Pathway clearing typically adds 1 to 2 weeks to the overall project schedule for us to coordinate the limited pathway clearing with a subcontractor. The exact needs for pathway clearing will be assessed during initial site reconnaissance after project authorization. Page 98 of 112 Proposal for Geotechnical Engineering Services Berry Creek Offsite Wastewater Main – North Alternative ■ Georgetown, Texas February 21, 2019 ■ Terracon Proposal No. P96195063, Revision 1 Responsive ■Resourceful ■Reliable EXHIBIT C – COMPENSATION AND PROJECT SCHEDULE 1 of 2 EXHIBIT C - COMPENSATION AND PROJECT SCHEDULE Compensation Based upon our understanding of the site, the project as summarized in Exhibit A, and our planned Scope of Services outlined in Exhibit B, our base fee is shown in the following table: Task Lump Sum Fee Subsurface Exploration, Laboratory Testing, Geotechnical Consulting & Reporting 1 $65,000 1.Does not include TxDOT coordination or traffic control, if necessary, for the proposed three boring locations between boring NB-13 and NB-14. If borings are omitted, a credit of $20 per foot will be applied for the omitted footage. Additional services not part of the base fee include the following: Additional Services (see Exhibit B)Lump Sum Fee Initial for Authorization Contingency for Limited Pathway Clearing $5000 Private Utility Locate Service 1 $500/boring Additional Vertical Standpipe Piezometer up to 65 feet deep $2,200/per 1.If the owner/client is unable to accurately locate private utilities, we can subcontract a private utility locating firm and/or utilize geophysical equipment, if necessary. The detection of underground utilities is dependent upon the composition and construction of utility lines. Some utilities are comprised of non-electrically conductive materials and may not be readily detected. The use of a private locate service does not relieve the owner of their responsibilities in identifying private underground utilities. Our Scope of Services does not include services associated drilling outside normal business hours (07:00 AM through 06:00 PM on weekdays), site clearing, wet ground conditions, the use of ATV or track-mounted drilling equipment, tree or shrub clearing, or repair of/damage to existing landscape or crops. If such services are desired by the owner/client, we should be notified so we can adjust our Scope of Services. If borings are performed when crops are planted, a crop damage agreement should be established between the Client and crop owner prior to subsurface exploration. Unless instructed otherwise, we will submit our invoice(s) to the address shown at the beginning of this proposal. If conditions are encountered that require Scope of Services revisions and/or result in higher fees, we will contact you for approval, prior to initiating services. A supplemental proposal stating the modified Scope of Services as well as its effect on our fee will be prepared. We will not proceed without your authorization. Page 99 of 112 Proposal for Geotechnical Engineering Services Berry Creek Offsite Wastewater Main – North Alternative ■ Georgetown, Texas February 21, 2019 ■ Terracon Proposal No. P96195063, Revision 1 Responsive ■Resourceful ■Reliable EXHIBIT C – COMPENSATION AND PROJECT SCHEDULE 2 of 2 Project Schedule We developed a schedule to complete the Scope of Services based upon our existing availability and understanding of your project schedule. However, this does not account for delays in field exploration beyond our control, such as weather conditions, permit delays, or lack of permission to access the boring locations. In the event the schedule provided is inconsistent with your needs, please contact us so we may consider alternatives. GeoReport® Delivery Posting Date from Notice to Proceed 1, 2,3 Project Planning 5 days Site Characterization 6 to 10 weeks Geotechnical Engineering 10 to 12 weeks 1.Upon receipt of your notice to proceed we will activate the schedule component of our GeoReport® website with specific, anticipated calendar days for the three delivery points noted above as well as other pertinent events such as field exploration crews on-site, etc. 2.We will maintain a current calendar of activities within our GeoReport®website. In the event of a need to modify the schedule, the schedule will be updated to maintain a current awareness of our plans for delivery. 3.Please note that if site clearing is performed, an additional 1 to 2 weeks will be added to the above project schedule. Page 100 of 112 EXHIBIT D – SITE LOCATION Berry Creek Offsite Wastewater Main – North Alternative ■ Georgetown, Texas February 21, 2019 ■ Terracon Proposal No. P96195063, Revision 1 Note to Preparer: This is a large table with outside borders. Just click inside the table above this text box, then paste your GIS Toolbox image. When paragraph markers are turned on you may notice a line of hidden text above and outside the table – please leave that alone. Limit editing to inside the table. The line at the bottom about the general location is a separate table line. You can edit it as desired, but try to keep to a single line of text to avoid reformatting the page. EXHIBIT D 11X17 LANDSCAPE DIAGRAM IS FOR GENERAL LOCATION ONLY, AND IS NOT INTENDED FOR CONSTRUCTION PURPOSES MAP PROVIDED BY MICROSOFT BING MAPS Page 101 of 112 EXHIBIT E – ANTICIPATED EXPLORATION PLAN Berry Creek Offsite Wastewater Main – North Alternative ■ Georgetown, Texas February 21, 2019 ■ Terracon Proposal No. P96195063, Revision 1 Note to Preparer: This is a large table with outside borders. Just click inside the table above this text box, then paste your GIS Toolbox image. When paragraph markers are turned on you may notice a line of hidden text above and outside the table – please leave that alone. Limit editing to inside the table. The line at the bottom about the general location is a separate table line. You can edit it as desired, but try to keep to a single line of text to avoid reformatting the page. EXHIBIT E 11X17 LANDSCAPE DIAGRAM IS FOR GENERAL LOCATION ONLY, AND IS NOT INTENDED FOR CONSTRUCTION PURPOSES MAP PROVIDED BY MICROSOFT BING MAPS Page 102 of 112 EXHIBIT E – ANTICIPATED EXPLORATION PLAN Berry Creek Offsite Wastewater Main – North Alternative ■ Georgetown, Texas February 21, 2019 ■ Terracon Proposal No. P96195063, Revision 1 Note to Preparer: This is a large table with outside borders. Just click inside the table above this text box, then paste your GIS Toolbox image. When paragraph markers are turned on you may notice a line of hidden text above and outside the table – please leave that alone. Limit editing to inside the table. The line at the bottom about the general location is a separate table line. You can edit it as desired, but try to keep to a single line of text to avoid reformatting the page. EXHIBIT E LANDSCAPE DIAGRAM IS FOR GENERAL LOCATION ONLY, AND IS NOT INTENDED FOR CONSTRUCTION PURPOSES MAP PROVIDED BY MICROSOFT BING MAPS Page 103 of 112 City of Georgetown, Texas Utility System Advisory Board March 8, 2019 S UB J E C T: C onsideration and pos s ible rec ommendation on an Interloc al Agreement with Williams on C ounty for waterline improvements related to the S eward Junc tion (C R 259 and C R 266) roadway project -- Wesley Wright, P E, S ys tems Engineering Director IT E M S UMMARY: Williams on C ounty is progressing with C R 259 & C R 266 roadway improvements loc ated outs ide the C ity's ET J, but within our Water S ervice Area (s outh of S H29, between R onald R eagan and S H183). A portion of an existing waterline is located in c onflic t with the new propos ed roadway. S inc e most of the waterline (86.17%) is loc ated within an exis ting water easement (obtained by the former C his holm Trail S pecail Utility Dis tric t), the C ounty is funding most (86.17%) of the c os t of the waterline relocation. T he waterline in ques tion is currently an 8" diameter line. However, the Water Master P lan c alls for this line to ultimately be s ized as a 12" diameter line. T herefore, if this agreement is approved, in addition to the s mall perc entage (13.83%) currently located in C ounty right-of-way, the c ity would fund the cost to ups ize from an 8" to 12" diameter line. T he projec t has been bid by the county and their apparent low bidder is Jordan F os ter, who has s uc cessfully completed work for the city in the past. T heir unit pric es for the water line improvements have been evaluated and are in line with rec ent bids the c ity has rec eived. T he total c os t of the waterline is $768,001, inc luding the c ity's portion which is equal to $202,058. S TAF F R E C O MME N D AT IO N: S taff recommends approval of the proposed interlocal agreement. F IN AN C IAL IMPAC T: F unds are available in the c urrent Water C apital Improvement P lan budget to cover the cost - $202,058.00. S UB MIT T E D B Y: Wesley Wright AT TAC H ME N T S: Description Type Seward Junction/CR266 Water Wilco ILA Backup Material Exhibit A Cost Summary Backup Material Exhibit - Waterline Relocates Backup Material Page 104 of 112 {00010425 / v3 / / WATER / SEWARD / 02/27/2019} 416055 THC 1 INTERLOCAL AGREEMENT FOR COMPLETING DESIGN SERVICES AND CONSTRUCTION RELATED TO THE SEWARD JUNCTION SOUTHEAST WATER LINE IMPROVEMENTS THIS INTERLOCAL AGREEMENT for design services and construction (“Agreement”) is entered into between the Williamson County, Texas, a Texas political subdivision (the “County”) and the City of Georgetown, a Texas home-rule municipality (“Georgetown”). In this Agreement, the County and Georgetown are sometimes individually referred to as “Party” and collectively referred to as “the Parties.” WHEREAS, the County is making roadway improvements to County Road 259 and County Road 266; and WHEREAS, this project involves relocation of approximately 1,050 linear feet of water line owned by Georgetown (“Water Line Relocation”); and WHEREAS, the County is responsible for 86.17% of the costs of design and construction of the Water Line Relocation, and Georgetown is responsible for 13.83% of the costs; and WHEREAS, Georgetown desires the relocated water line be upgraded from its current installed 8” size to a 12” size and is responsible for 100% of design and construction costs related to the upgrade to the water line (“Water Line Betterment”); and WHEREAS, the County has received bids to complete construction of the Water Line Relocation including the Water Line Betterment and selected a contractor; and NOW, THEREFORE, in consideration of the foregoing premises, and for other good and valuable consideration, the receipt and sufficiency of which is acknowledged, Williamson County and Georgetown agree as follows: I. DESIGN, CONSTRUCTION AND REIMBURSEMENT 1.01 County Obligations. The County shall be responsible for all costs associated with the preliminary and final design, construction bidding and management and all other costs related to the Water Line Relocation. The County shall be responsible for all design, construction and project administration services for the Water Line Relocation. 1.02 City Obligations. Georgetown shall be responsible for 13.83% percent all costs related to the design and construction of the Water Line Relocation and 100% of all design and construction costs related to the Water Line Betterment, in an amount not to exceed two hundred two thousand and fifty eight dollars ($202,058) (the “Water Line Reimbursement”) as shown in Exhibit A attached hereto and incorporated herein. Upon County’s approval of each invoice for construction or design services related to Water Line Relocation or the Water Line Betterment, the County shall submit the invoice to Georgetown. Georgetown agrees to pay County within Page 105 of 112 {00010425 / v3 / / WATER / SEWARD / 02/27/2019} 2 thirty (30) days after receipt of the invoice. Payments made by Georgetown pursuant to this Agreement shall be made from current revenues available to Georgetown. 1.03 Georgetown agrees to be responsible for the operation and maintenance of the relocated water line after completion and acceptance by Georgetown. II. GENERAL PROVISIONS 2.01 NO LIABILITY OR WARRANTY OF SERVICES. GEORGETOWN AGREES AND ACKNOWLEDGES THAT WILLIAMSON COUNTY DOES NOT ASSUME ANY LIABILITY FOR, OR WARRANT, THE SERVICES THAT A THIRD PARTY PROVIDES PURSUANT TO THIS AGREEMENT OR CONSTRUCTION AGREEMENT. GEORGETOWN AGREES AND ACKNOWLEDGES THAT WILLIAMSON COUNTY SHALL NOT BE LIABLE FOR ANY CLAIM OR CAUSE OF ACTION THAT GEORGETOWN MAY HAVE NOW OR IN THE FUTURE AGAINST AN ENGINEER OR THIRD PARTY OR ANY DAMAGES OF ANY NATURE WHATSOEVER ALLEGEDLY SUSTAINED BY GEORGETOWN, OR ANYONE HAVING A CLAIM BY, THROUGH OR UNDER GEORGETOWN RELATED IN ANY WAY, DIRECTLY OR INDIRECTLY, WITH THE SERVICES PROVIDED BY A THIRD PARTY PURSUANT THIS AGREEMENT. 2.02 Term. This Agreement shall commence upon execution of this Agreement and shall end upon the completion of the Water Line Relocation and acceptance of the public improvements by Georgetown. 2.03 Default and Remedies. If Georgetown fails to pay for Services under this Agreement, and continues such failure for thirty (30) days after the County provides written notice to cure, Georgetown shall be deemed to be in default under this Agreement. In the event that the County defaults under this Agreement, and such default is not cured, Georgetown may, in addition to any other remedy at law or in equity, immediately terminate this Agreement or seek specific performance of this Agreement. 2.04 Authority. This Agreement is entered, in part, pursuant to the authority of the Interlocal Cooperation Act, Texas Government Code Chapter 791 (the “Act”). The provisions of the Act are incorporated in this Agreement and this Agreement shall be interpreted in accordance with the Act. 2.05 Severability. The provisions of this Agreement are severable and, if any provision of this Agreement is held to be invalid for any reason by a court or agency of competent jurisdiction, the remainder of this Agreement will not be affected and this Agreement will be construed as if the invalid portion had never been included. 2.06 Cooperation. The Parties agree to cooperate at all times in good faith to effectuate the purposes and intent of this Agreement. Page 106 of 112 {00010425 / v3 / / WATER / SEWARD / 02/27/2019} 3 2.07 Entire Agreement. This Agreement constitutes the entire agreement of the Parties and supersedes all prior or contemporaneous understandings or representations, whether oral or written, regarding the subject matter of this Agreement. No promise, statement or representation that is not expressly stated in this Agreement has been made by any Party to induce execution of this Agreement. 2.08 Amendments. Any amendment of this Agreement shall be in writing and will be effective if signed by the authorized representative of each Party. 2.09 Waiver. Lack of enforcement of any right under this Agreement by either Party shall not constitute a waiver of that right or any other in the future. 2.10 Independent Relationship. Each Party, in the performance of this Agreement, shall act in an individual capacity and not as agents, employees, partners, joint ventures or associates of one another. The employees or agents of one Party shall not be deemed or construed to be the employees or agents of the other Party for any purpose. 2.11 No Waiver of Immunities. Nothing in this Agreement shall be deemed to waive, modify or amend any legal defense available at law or in equity to either Party. Neither Party waives, modifies, or alters to any extent whatsoever the availability of the defense of governmental immunity. 2.12 No Third Party Beneficiaries. This Agreement is entered into for the sole and exclusive benefit of the Parties. Nothing in this Agreement, express or implied, is intended to confer or shall be construed as conferring any rights, benefits, remedies, or claims upon any other person or entity. 2.13 No Assignment. This Agreement may not be assigned in whole or in part by either Party. 2.14 Applicable Law; Venue. This Agreement will be construed in accordance with Texas law. Venue for any action arising hereunder will be in Williamson County, Texas. 2.15 Notices. Notices given under this Agreement will be effective if forwarded to a Party by hand-delivery, transmitted to a Party by confirmed fax or deposited with the U.S. Postal Service, certified mail, postage prepaid, to the address of the Party indicated below: GEORGETOWN: P.O. Box 409, Georgetown, Texas 78627 300-1 Industrial Ave, Georgetown, Texas 78626 Attn: City Manager Telephone: (512) 930-3652 Facsimile: (512) 930-3559 Email: david.morgan@georgetown.org COUNTY: 710 S. Main Street, Georgetown, Texas 78626 Page 107 of 112 {00010425 / v3 / / WATER / SEWARD / 02/27/2019} 4 Attn: William Gravell, Jr. Telephone: (512) 943-1550 Facsimile: (512) 943-1662 Either Party may from time to time designate any other address for notice by written notice to the other Party. 2.16 Exhibits. The following Exhibits are attached to this Agreement and incorporated by reference: Exhibit A – Waterline Reimbursement for Design and Construction Costs 2.17 Counterparts; Effect of Partial Execution. This Agreement may be executed in counterparts each of which, when executed and delivered, shall be deemed to be an original and all of which together shall constitute one and the same document. 2.18 Authority. Each Party represents and warrants that it has the full right, power and authority to execute this Agreement. 2.19 Effective Date. This Agreement is executed to be effective on the date the last Party signs this Agreement. Page 108 of 112 {00010425 / v3 / / WATER / SEWARD / 02/27/2019} 5 CITY OF GEORGETOWN, TEXAS By: Dale Ross, Mayor ATTEST: By: _________________________________ Robyn Densmore, City Secretary APPROVED AS TO FORM: By: ________________________________ __ Skye Masson, First Assistant City Attorney THE STATE OF TEXAS § § COUNTY OF WILLIAMSON § THIS INSTRUMENT was acknowledged before me on this ____ day of ______________, 2019, by Dale Ross as Mayor of the City of Georgetown, a Texas home-rule city, on behalf of said city. Notary Public, State of Texas Page 109 of 112 {00010425 / v3 / / WATER / SEWARD / 02/27/2019} 6 WILLIAMSON COUNTY, TEXAS By: William Gravell,Jr., County Judge ATTEST: By: ________________________________ Nancy Rister, County Clerk THE STATE OF TEXAS § § COUNTY OF WILLIAMSON § THIS INSTRUMENT was acknowledged before me on this ____ day of ______________, 2019, by William Gravell, Jr., County Judge of Williamson County, Texas, on behalf of said County. Notary Public, State of Texas Page 110 of 112 Activity Total Cost County GT Waterline Base Cost 661,805$ 570,278$ 91,527$ Waterline Relocation Cost With Betterment 768,001$ 570,278$ 197,723$ Additional Betterment Design Costs 4,335$ TOTAL COUNTY COST 570,278$ TOTAL GEORGETOWN COST WITH BETTERMENT -$ 202,058$ DESIGN AND CONSTRUCTION COSTS RELATED TO THE SEWARD JUNCTION SOUTHEAST WATER LINE RELOCATION Exhibit A {00010426 / v / / WATER / SEWARD / (unknown)}Page 111 of 112 RE V I S I O N D E S C R I P T I O N AP P R O V E D DA T E BY : SHEET RE V . NO . 50 5 E A S T H U N T L A N D D R I V E , S U I T E 4 8 5 AU S T I N , T E X A S 7 8 7 5 2 51 2 . 8 3 4 . 9 7 9 8 | F A X 5 1 2 . 8 3 4 . 9 5 5 3 WW W . C O B B F E N D L E Y . C O M TB P E N O . 2 7 4 / T B P L S N O . 1 0 0 4 6 7 0 1 SE W A R D J U N C T I O N S E - W A T E R I M P R O V E M E N T S SE W A R D J U N C T I O N , T E X A S PROJ. NO. 1403-088-027 DESIGN: DRAWN: CHECK: APPR: DATE: NOVEMBER 28, 2018 11/28/2018 KE Y M A P C-100 N 3 OF 17 00 200' 400' SCALE: 1" = 200' K. VAN HOOSIER R.RODRIGUEZ L. PARISHER L. PARISHER DATE: NOVEMBER 28, Page 112 of 112