HomeMy WebLinkAboutAgenda_GUS_06.10.2016Notice of Meeting for the
Georgetown Utility System Adv isory Board
of the City of Georgetown
June 10, 2016 at 2:00 PM
at Georgetown Municipal Complex, 300-1 Industrial Av enue, Georgetown TX
The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u
req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reas onab le
as s is tance, ad ap tatio ns , or acc o mmo d ations will b e provid ed up o n req uest. P leas e c o ntact the City at leas t
fo ur (4) d ays prior to the sc heduled meeting d ate, at (512) 930-3652 or City Hall at 113 East 8th Street for
ad d itional informatio n; TTY users ro ute thro ugh Relay Texas at 711.
Regular Session
(This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose
authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.)
A Call to Ord er
The Board may, at any time, rec es s the R egular S es s io n to convene in Exec utive S es s io n at the reques t of
the Chair, a Board Memb er, the City Manager, As s is tant City Manager, G eneral Manager of Utilities, City
Co uncil Member, o r legal c o uns el for any p urpos e authorized b y the Op en Meetings Act, Texas
Government C o d e Chapter 551, and are s ubjec t to actio n in the Regular Ses s ion that follows .
B Introduction of Vis itors
Emp lo yee R ec ognitio n
-- none submitted at time o f posting
C Dis cus s ion regard ing the Projec t Progres s Report, timelines includ ing p ro jec ts and Co uncil Actio ns. –
Mic hael Hallmark, P ro ject Manager
D Ind ustry Up d ates
Legislativ e Regular Agenda
E Review and p o s s ib le ac tion to approve the minutes from the regular GUS Bo ard meeting held on May 13,
2016. - Sheila K. Mitchell, GUS Board Liais o n
F Co nsideration and possible recommendatio n to ap p ro ve Task Order CDM-16-007 with CDM Smith, Inc .
of Austin, Texas , fo r professional services related to the Bar S creen at Pec an Branc h Was tewater
Treatment P lant in the amo unt o f $121,691 – Wes ley Wright, P.E., Sys tems Engineering Direc tor/Michael
Hallmark, CIP Manager.
G Co nsideration and possible recommendatio n to award a c o ntract to Land mark Struc tures o f Fo rt Worth,
Texas fo r the c o ns truc tion of the Ced ar Breaks ES T (elevated water storage tank) in the amo unt o f
$2,841,000.00 – Wesley Wright, P.E., Sys tems Engineering Directo r/Mic hael Hallmark, CIP Manager
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H Pres entatio n, dis c us sion, and p o s s ib le rec ommend ation on the Utility Capital Improvement P lan fo r Fis c al
Year 2016-2017 -- Wes ley Wright, P.E., S ys tems Engineering Direc tor
I Executive Session
In c o mp lianc e with the Open Meetings Ac t, Chap ter 551, Government C o d e, Verno n's Texas Co d es ,
Anno tated, the items lis ted b elo w will b e d is c us s ed in c lo s ed session and are s ub ject to ac tion in the
regular s es s ion.
Sec. 551.086 Competitive Matters
Dis cus s ion and pos s ible recommend ation o n the 2016-2017 Elec tric Capital Improvement P lan - Wesley
Wright, P.E., Sys tems Engineering Director
J Actio n from Executive S es s io n
Adjournment
CERTIFICATE OF POSTING
I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of
Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times ,
on the ______ d ay o f __________________, 2016, at __________, and remained so p o s ted fo r at leas t 72
c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting.
____________________________________
S helley No wling, City Sec retary
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City of Georgetown, Texas
Utility System Advisory Board
June 10, 2016
SUBJECT:
Call to Ord er
The Bo ard may, at any time, recess the Regular Ses s ion to c o nvene in Exec utive Ses s ion at the req uest of
the Chair, a Bo ard Member, the City Manager, As s is tant City Manager, General Manager o f Utilities , City
Counc il Memb er, or legal counsel fo r any purp o s e autho rized by the Op en Meetings Ac t, Texas
Go vernment Code Chap ter 551, and are s ub jec t to ac tion in the Regular Ses s io n that fo llo ws.
ITEM SUMMARY:
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
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City of Georgetown, Texas
Utility System Advisory Board
June 10, 2016
SUBJECT:
Disc ussion regarding the P ro ject P ro gress R ep o rt, timelines inc luding p ro jec ts and Counc il Ac tions . –
Michael Hallmark, Projec t Manager
ITEM SUMMARY:
GUS Pro jects :
2nd St. Street and Waterline Rep lacement
Berry C reek Was tewater Intercepto r
Cedar Breaks Elevated S torage Tank (ES T )
County R o ad 255 Waterline Imp ro vements
Daniels Mo untain
EARZ 2014-15
Rabbit Hill Elevated Water Sto rage Tank (EST)
Shell Road Waterline Improvements
Snead Drive S treets and Wastewater Imp ro vements
Wes tinghous e R egional Lift Station (LS )
Counc il Ac tio ns
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Michael Hallmark
ATTACHMENTS:
Description Type
GUS June Proj Rpts & Council Action Backup Material
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City of Georgetown, Texas
Utility System Advisory Board
June 10, 2016
SUBJECT:
Review and pos s ible actio n to ap p ro ve the minutes fro m the regular GUS Board meeting held o n May 13,
2016. - Sheila K. Mitc hell, GUS Bo ard Liais on
ITEM SUMMARY:
Bo ard to review, revis e and /or ap p ro ve the minutes fro m the regular GUS Board meeting held o n May 13,
2016.
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Sheila K. Mitc hell/GUS Bo ard Liais o n
ATTACHMENTS:
Description Type
GUS May 13 2016 DRAFT Minutes Backup Material
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Minutes of the Meeting of the
Georgetown Utility Systems Advisory Board and the
Governing Body of the City of Georgetown, Texas
May 13, 2016 at 2:00PM
at Georgetown Municipal Complex, 300-1 Industrial Avenue, Georgetown, TX
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If
you require assistance in participation at a public meeting due to a disability, as defined under the ADA,
reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the
City at least four (4) days prior to the scheduled meeting date, at (512)930-3652 or City Hall at 113 East 8th
Street for additional information: TTY users route through Relay Texas at 711.
Board Members Present: Bill Stump – Chair, Joyce Mapes -- Secretary, Ed Pastor, John Copelan,
Edward Wiley
Board Members Absent: Mike Cunningham – Vice Chair, Steve Fought
Staff Members Present: Mike Babin, Wes Wright, Michael Hallmark, Chris Foster, Leticia
Zavala, Glenn Dishong, Mike Westbrook, Mike Stasny, Jason Casey, Cindy Pospisil, Shawn
Bischel, Skye Masson, Trina Bickford, Sheila Mitchell
Others Present: Mike Peters, CIS project vendor… Brad Whittington/Whittington Group and
Gene Murfee/Murfee Engineering joined at 2:07PM.
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A. Call to Order – Called to order by the Chair at 2:00PM
The Board may, at any time, recess the Regular Session to convene an Executive Session at the
request of the Chair, a Board Member, the City Manager, Assistant City Manager, General Manager
of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings
Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that
follows.
B. Introduction of Visitors
Mike Peters, CIS project contractor. Zavala noted Peters was our previous City IT Director and has
retired, however has stayed on to continue assistance with the new CIS project.
Employee Recognition
- Jason Casey – Westbrook stated Casey has been promotion from Lineman to Electric
Construction Supervisor. Casey will report for new position on May 23rd.
--Advoco Connect 2016 PRIDE in Maintenance Award – Mike Stasny, Technical Services Manager
Stasny noted the award was received for utilization of our InforEAM product (Enterprise Asset
Management system) and introduced, Jason Casey, Mike Westbrook and Shawn Bischel (EAM
Administrator) as primary users of the program and Stasny manages the goals and objectives of the
system overall. Advoco is the software consulting company who awarded the prize at the recent
Connect Users Conference in South Carolina. PRIDE stands for -- People Really Involved in Delivery
Excellence. This was a first time award for the City. Our system is being used for water services,
substations, transportation services, fleet services and recently electric distribution to aid in
preventive maintenance. Board congratulated staff on award. Stump suggested to meet with Keith
Hutchison (PIO) to generate a press release.
Westbrook, Casey & Bischel departed at @ 2:09PM.
C. Discussion regarding the Project Progress Report, timelines including projects and Council Actions. –
Michael Hallmark, Project Manager
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Reports included in packets. Stump asked and Hallmark/Wright gave update regarding
Westinghouse Lift Station; after lengthy negotiations with property owners, project anticipates to be
bid out in August. No additional questions.
.
D. Industry Updates – Babin provided update on three items; all regulatory. A couple of cases before
PUC regarding water rate issues. PUC doesn’t have jurisdiction over rates, City Councils are
responsible. Waiting to see how these will be disposed of, or challenged and how it may affect
possible legislation for future cases. Babin provided update on case involving self-service; talked
about PEC and LCRA. Stump asked about time frame in PEC service area; Babin/Foster responded
approximately two years depending on outcome. No further questions. Some discussion about utility
industry news articles. No further discussion.
Legislative Regular Agenda
The Board will individually consider and possibly take action on any or all of the following items:
E. Review and possible action to approve the minutes from the Regular GUS Board meeting held on
April 8, 2016. – Sheila K. Mitchell, GUS Board Liaison
Stump noted correction made in draft April minutes in packet. Mitchell caught typo after agenda
packet was posted and handed out revised minutes to board (item E; correction to month listed as
January, which was actually approval of March minutes). Motion by Pastor, seconded by Copelan to
approve the corrected minutes from the Regular GUS Board meeting held on April 8, 2016. Approved
5-0-2 (Cunningham, Fought absent)
F. Discussion and possible recommendation to approve the execution of a Water Treatment and
Transmission Agreement between the City of Round Rock and the City of Georgetown. – Glenn W.
Dishong, Utility Director
Dishong explained agreement reviewing deal points included in packet. City approached City of
Round Rock regarding excess treatment capacity, which Round Rock has available. Agreement
allows up to 6 MGD (million gallons per day) over next five years with no minimum take. Dishong
discussed rate and how readings would be done. Dishong stated rate is good for service and short-
term contract length. Copelan asked and Dishong stated after five years we’ll have to renegotiate.
Copelan asked and Dishong/Wright explained time frame of when city’s next plant will come on line.
Wright noted CIP projects will be reviewed at June board meeting. Various questions from board
members regarding treatment, water supply, conservation/drought contingency plans, etc. and staff
responded to questions. Stump asked and Dishong responded this transaction is about 15% of o ur
water treatment. Further discussion regarding peak capacity, water availability, etc. No further
question on item. Motion by Pastor, seconded by Wiley to approve the execution of a Water
Treatment and Transmission Agreement between the City of Round Rock and the City of
Georgetown. Approved 5-0-2 (Cunningham, Fought absent)
G. Consideration and possible recommendation to Council on a Wastewater Services Agreement for the
Gatlin Crossing Subdivision. – Wesley Wright, P.E., Systems Engineering Director
Wright presented item showing location of property on map. Gatlin Crossing is ready to move
forward on their development; approximately 350 units. Wright provided highlights of agreement,
noting Gatlin’s need for existing interim capacity which was based on another development, not
ready at this time. Gatlin Crossing would need to put in some required infrastructure at their cost
and City would reimburse them for their construction costs. Improvements will be guaranteed by
bond or a letter of credit surety. This agreement would allow developer to move forward and would
provide a benefit to the city at a better cost. Copelan asked how many units and developer/engineer
stated 371. Pastor asked for our worst case scenario and Wright explained city would claim against
their bond and use those funds to put in line . Stump asked and Wright explained reimbursement
expenses back to developer; reimbursements are several years down in the project; phasing plan
included in process. Pastor asked if there is a treated water agreements in this area; Wright noted this
is in the Georgetown service area, therefore water agreement not needed inside the ETJ. Question by
Copelan about time of project and Whittington responded the first phase will be approximately late
spring 2017. Motion by Copelan, seconded by Pastor to approve a Wastewater Services Agreement
for the Gatlin Crossing Subdivision. Approved 5-0-2 (Cunningham, Fought absent)
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Wright departed meeting with Whittington and Murfee at 2:50PM
H. Discussion and possible recommendation to approve agreements with Itineris N.A. for the
acquisition, implementation, and licensing of a Customer Information (CIS) system in the amount of
$2,500,557. – Leticia Zavala, Customer Care Director
Zavala presented item stating this item is the culmination of many, many months have been spent on
RFP reviews, negotiations, and contract reviews. Zavala named team members: Skye Masson, Legal;
Chris Bryce and Mike Peters, IT Department; Cindy Pospisil and James Faust, Customer Care; and
Mike Babin, Glenn Dishong and Zavala, GUS. Preliminary pricing information was presented to
board and council late last year with permission to pursue contract negotiations with Itineris. There
were three areas of concern to reevaluate – schedule risk, data migration, approach to training;
Zavala explained each in detail. Various attachments to the contract were included in the packet.
Wiley asked and Zavala commented about data model used in old system (which is 21 years old).
Wiley feels the additional funds are certainly worth the expense for having consultant handling
migration of data. Peters spoke in more detail on system. Wiley asked about additional future
changes to system and potential costs. Zavala/Peters/Dishong stated system is highly configurable
with no customization needed, just initial programming to connect systems. Copelan asked about
time frame and Zavala responded total of 24 months for the phases. Stump asked and
Peters/Zavala/Babin explained Microsoft is the operating system. Motion by Mapes, seconded by
Wiley to approve agreements with Itineris N.A. for the acquisition, implementation, and licensing of
a Customer Information (CIS) system in the amount of $2,500,557. Approved 5-0-2 (Cunningham,
Fought absent)
I. Discussion and possible recommendation to approve a contract with Westin Engineering, Inc. for
consulting services to provide project management and support services for implementation of a
Customer Information System in the amount of $672,180. – Leticia Zavala, Customer Care Director
Zavala stated RFP released last December. Eight responses received; six had no CIS experience at all.
Westin was chosen based on previous work experience and price. This is an 18-month contract for
implementation only; with option to extend for additional three months if needed for post go live
support. Contract deal point summary included in packet was reviewed. Mapes asked and Zavala
commented on why we don’t have a six month extension instead of three. Stump asked and Zavala
responded Westin assisted with RFP process and some of the same staff will be involved with this
part of the project. Copelan asked if board doesn’t approve, what will happen? Zavala noted the
software implementation would continue to move forward however the city will take on a higher risk
because internal staff who have not previously done a CIS implementation would manage the
project. Stump noted this item will also go to Council for final determination. Motion by Wiley,
seconded by Mapes to approve a contract with Westin Engineering, Inc. for consulting services to
provide project management and support services for implementation of a Customer Information
System in the amount of $672,180. Approved 5-0-2 (Cunningham, Fought absent)
Adjournment
Motion by Mapes, seconded by Pastor to adjourn. Approved 5-0-2 (Cunningham, Fought absent)
Meeting adjourned at 3:17PM
__________________________ _____________________________
Bill Stump – Board Chair Joyce Mapes – Secretary
_________________________________
Sheila K. Mitchell, GUS Board Liaison
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City of Georgetown, Texas
Utility System Advisory Board
June 10, 2016
SUBJECT:
Cons id eration and p o s s ib le rec o mmendation to approve Tas k Ord er CDM-16-007 with CDM S mith, Inc .
o f Aus tin, Texas , for p ro fes s io nal s ervic es related to the Bar Sc reen at Pec an Branch Wastewater
Treatment Plant in the amount of $121,691 – Wes ley Wright, P.E., Systems Engineering Directo r/Mic hael
Hallmark, CIP Manager.
ITEM SUMMARY:
This Tas k Order is P ro fes s io nal Engineering Services to p rep are p lans and s p ecific ation for the
cons tructio n of a new Bar S creen Facility up s tream o f the existing lift statio n at Pec an b ranc h Was tewater
Treatment Plant. This Bar Sc reen imp ro vements wo uld red uc e the maintenanc e and operatio ns cost of the
lift s tatio n p ump s by reducing “ragging” o f the pump s .
STAFF RECOMMENDATIONS:
Staff rec o mmend s executing Task Order CDM-16-007 for p ro fes s io nal s ervic es related to the Bar Sc reen
at Pec an Branc h Was tewater Treatment Plant with C DM Smith, Inc. of Aus tin, Texas , in the amount of
$121,691.
FINANCIAL IMPACT:
Funds fo r this exp enditure are bud geted in the Water CIP. S ee attac hed CIP Bud getary & Financ ial
Analysis Sheet.
SUBMITTED BY:
Wes ley Wright, P.E., S ystems Engineering Direc to r/Mic hael Hallmark, CIP Manager.
ATTACHMENTS:
Description Type
B&FAW Backup Material
Tas k Order Backup Material
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FINANCIAL IMPACT:
YTD
Spent/Enc Agenda Item
Engineering 238,550
Right of Way 60,000
Construction 1,159,755
Other Costs
testing/inspection
Current Budget
Available
Budget
BUDGET
BALANCE Variance
TOTAL 1,500,000 298,550 1,201,450 1,159,755 41,695 2.78%
General Ledger Account Number
COMMENTS: Testing costs are expected to be 25,000 and will be funded from BUDGET BALANCE
FINANCIAL IMPACT:
YTD
Spent/Enc Agenda Item
Engineering 238,550
Right of Way 60,000
Construction 1,220,000
Other Costs
testing/inspection
Current Budget
Available
Budget
BUDGET
BALANCE Variance
TOTAL 1,500,000 298,550 1,201,450 1,220,000 (18,550) -1.24%
General Ledger Account Number
COMMENTS: Testing costs are expected to be 25,000 and will be funded from BUDGET BALANCE
Example Project
Project 2 Example
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DATE:
PROJECT NAME:3CA 5/11/2016
Bar Screen at Pecan Branch WWTP
Division/Department:GUS / Water Director Approval
Prepared By:Michael Hallmark Finance Approval TW 5/12/16
TOTAL ANNUAL BUDGET 1,957,000.00
(Current year only)
Actual Cost Agenda Total Spent
Encumbrance Item & Encumbered % Annual
(A) before agenda item (B)(A + B) Budget
Consulting 165,754.50 121,691.00 287,445.50 15%
Right of Way 0.00 0%
Construction 0.00 0%
Other Costs 0.00 0%
Total Current Year Costs 165,754.50 287,445.50
Approved
GENERAL LEDGER ACCOUNT NUMBER CY Budget
660-9-0581-90-051 1,957,000.00
Total Budget 1,957,000.00
TOTAL PROJECT BUDGET 1,957,000.00
(includes all previous yrs)
Prior Years Current Year Total Project % Total
Spent/Encumbered Costs Costs Budget
Consulting 287,445.50 287,445.50 15%
Right of Way 0.00 0.00 0%
Construction 0.00 0.00 0%
Other Costs 0.00 0.00 0%
Total Project Costs 0.00 287,445.50 287,445.50
Comments:
Task Order CDM-16-007
CIP- Budgetary and Financial Analysis Worksheet
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City of Georgetown, Texas
Utility System Advisory Board
June 10, 2016
SUBJECT:
Cons id eration and p o s s ib le rec o mmendation to award a contrac t to Land mark S tructures of Fort Worth,
Texas for the c ons tructio n o f the Cedar Breaks EST (elevated water s torage tank) in the amount of
$2,841,000.00 – Wes ley Wright, P.E., Sys tems Engineering Direc tor/Michael Hallmark, CIP Manager
ITEM SUMMARY:
The p ro p o s ed p ro ject includ es c o nstruc tion o f a 2 millio n gallon elevated water s torage tank, and all piping
nec es s ary to c o nnect the existing piping to the ES T; the imp ro vements will provid e additio nal elevated
s torage c ap ac ity for Berry Creek, Serenad a, DB Wood, Leander Road area, (980 P res s ure Plan).
This p ro ject was p ublic ly ad vertis ed on Marc h 9, 201 and March 16, 2016. Seven (7) contrac tors o b tained
p lans. Fro m thes e plan ho ld ers on Marc h 29, 2016 we receive Three (3) c ompetitive bids. The low
q ualified b id der fo r the p ro ject was Landmark Struc tures with a total bid of $2,841,000.00. They have
completed Jennings Branc h ES T, Es calera EST, and are c urrently wo rking on R ab b it Hill ES T. Therefore,
s taff b elieves Landmark S tructures is qualified to cons truct this p ro ject.
FINANCIAL IMPACT:
Funds fo r this exp enditure are bud geted in the Water Cap ital Fund:
SUBMITTED BY:
– Wesley Wright, P.E., Sys tems Engineering Direc tor/Michael Hallmark, CIP Manager.
ATTACHMENTS:
Description Type
B&FAW Backup Material
Engineers Recommendation letter Backup Material
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FINANCIAL IMPACT:
YTD
Spent/Enc Agenda Item
Engineering 238,550
Right of Way 60,000
Construction 1,159,755
Other Costs
testing/inspection
Current Budget
Available
Budget
BUDGET
BALANCE Variance
TOTAL 1,500,000 298,550 1,201,450 1,159,755 41,695 2.78%
General Ledger Account Number
COMMENTS: Testing costs are expected to be 25,000 and will be funded from BUDGET BALANCE
FINANCIAL IMPACT:
YTD
Spent/Enc Agenda Item
Engineering 238,550
Right of Way 60,000
Construction 1,220,000
Other Costs
testing/inspection
Current Budget
Available
Budget
BUDGET
BALANCE Variance
TOTAL 1,500,000 298,550 1,201,450 1,220,000 (18,550) -1.24%
General Ledger Account Number
COMMENTS: Testing costs are expected to be 25,000 and will be funded from BUDGET BALANCE
Example Project
Project 2 Example
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DATE:
PROJECT NAME:2CH 5/19/2016
Landmark Structures
Division/Department:GUS / Wastewater Director Approval
Prepared By:Michael Hallmark Finance Approval TW 05/23/16
TOTAL ANNUAL BUDGET 3,385,000.00
(Current year only)
Actual Cost Agenda Total Spent
Encumbrance Item & Encumbered % Annual
(A) before agenda item (B)(A + B) Budget
Consulting 0.00 0%
Right of Way 0.00 0%
Construction 2,841,000.00 2,841,000.00 84%
Other Costs 2,144.00 2,144.00 0%
Total Current Year Costs 2,144.00 2,843,144.00
Approved
GENERAL LEDGER ACCOUNT NUMBER CY Budget
660-9-0580-90-072 3,385,000.00
Total Budget 3,385,000.00
TOTAL PROJECT BUDGET 3,385,000.00
(includes all previous yrs)
Prior Years Current Year Total Project % Total
Spent/Encumbered Costs Costs Budget
Consulting 0.00 0.00 0%
Right of Way 0.00 0.00 0%
Construction 2,841,000.00 2,841,000.00 84%
Other Costs 2,144.00 2,144.00 0%
Total Project Costs 0.00 2,843,144.00 2,843,144.00
Comments:
Cedar Breaks EST
CIP- Budgetary and Financial Analysis Worksheet
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City of Georgetown
Cedar Bearks Elevated Storage Tank Project
Project No. 2CH
BID TABULATION
March 29, 2016
Approved Bidders
Acknowledged all Addenda
Provide Bid Security (5%)
Provide Information from 00400
Base Bid Items
Estimated
Quantity Unit Price Amount Unit Price Amount Unit Price Amount
BASE BID NO. 1 Bonding, Insurance, and Mobilization Related
Expenses not to exceed 5% of Total Bid 1 $ 50,000.00 50,000.00$ $ 174,800.00 174,800.00$ $ 157,100.00 157,100.00$
BASE BID NO. 2 Storm Water Pollution Prevention Plan
(SWPPP) and SWPPP Implementation, including installing the
stabilized construction entrance, silt fence, and other required
temporary sedimentation and erosion control best
management practices as required by the SWPPP plan,
complete in place as detailed and specified.
1 $ 6,000.00 6,000.00$ $ 6,500.00 6,500.00$ $ 6,000.00 6,000.00$
BASE BID NO. 3 Site and Right-of-Way Preparation, complete in
place as detailed and specified.1 $ 19,500.00 19,500.00$ $ 3,000.00 3,000.00$ $ 4,500.00 4,500.00$
BASE BID NO. 4 Traffic Control Plan and Implementation,
complete in place as detailed and specified.1 $ 500.00 500.00$ $ 2,000.00 2,000.00$ $ 2,500.00 2,500.00$
BASE BID NO. 5 Trench Safety Plan and Implementation, as
required for all pipe trenches deeper than 5 feet, complete in
place as detailed and specified.
150 $ 4.00 600.00$ $ 10.00 1,500.00$ $ 4.00 600.00$
BASE BID NO. 6 Furnish and Install 24-inch Class 250 Restrained
Joint DIP (Open Trench Construction), including fittings,
excavation, dewatering, bedding, backfill, and trench surface
restoration, complete in place as detailed and specified.
150 $ 300.00 45,000.00$ $ 175.00 26,250.00$ $ 340.00 51,000.00$
BASE BID NO. 7 Furnish and Install 42-inch, 0.5-inch thick steel
casing by jacking and boring, complete in place as detailed and
specified.
66 $ 900.00 59,400.00$ $ 800.00 52,800.00$ $ 1,100.00 72,600.00$
BASE BID NO. 8 Furnish and Install 24-inch Class 250 Restrained
Joint DIP (in casing pipe), including casing spacers and end
seals, complete in place as detailed and specified.
66 $ 200.00 13,200.00$ $ 170.00 11,220.00$ $ 250.00 16,500.00$
BASE BID NO. 9 Connect to existing 30-inch Water Pipe with
30”x24” tee, solid sleeve, and 24-inch gate valve, complete in
place as detailed and specified.
1 $ 29,800.00 29,800.00$ $ 21,500.00 21,500.00$ $ 44,400.00 44,400.00$
BASE BID NO. 10 Testing of 24-inch Water pipeline, complete in
place as detailed and specified.1 $ 1,000.00 1,000.00$ $ 1,000.00 1,000.00$ $ 2,500.00 2,500.00$
BASE BID NO. 11 Disinfection of 24-inch Water pipeline,
complete in place as detailed and specified.1 $ 1,000.00 1,000.00$ $ 1,000.00 1,000.00$ $ 400.00 400.00$
BASE BID NO. 12 Install Concrete Pavement, including flexbase
subgrade complete in place as detailed and specified.412 $ 60.00 24,720.00$ $ 71.00 29,252.00$ $ 100.00 41,200.00$
BASE BID NO. 13 Furnish and Install 18-inch pipe culvert
including concrete encasement and safety end treatments,
complete in place as detailed and specified.
1 $ 2,280.00 2,280.00$ $ 5,000.00 5,000.00$ $ 10,000.00 10,000.00$
BASE BID NO. 14 Provide Re-vegetation, complete in place as
detailed and specified.1 $ 3,000.00 3,000.00$ $ 3,500.00 3,500.00$ $ 16,500.00 16,500.00$
BASE BID NO. 15 Furnish and install 2.0 MG composite Elevated
Storage Tank, including all site improvements and structural
improvements not specifically listed in other bid items,
complete in place as detailed and specified.
1 $ 2,485,000.00 2,485,000.00$ $ 3,050,678.00 3,050,678.00$ $ 2,601,714.00 2,601,714.00$
BASE BID NO. 16 Furnish and install all electrical and
instrumentation and control improvements, complete in place
as detailed and specified.
1 $ 80,000.00 80,000.00$ $ 85,000.00 85,000.00$ $ 84,986.00 84,986.00$
BASE BID NO. 17 Furnish and install chain link fence and gate at
elevated storage tank site, complete in place as detailed and
specified.
1 $ 18,000.00 18,000.00$ $ 20,000.00 20,000.00$ $ 27,500.00 27,500.00$
BASE BID NO. 18 Furnish a 3-inch hydrant meter, 2-inch
reduced pressure zone assembly, and associated valve(s) and
fitting(s) as directed by the City to be turned over to the City at
the end of the Project. All overhead, profit, and mark-ups shall
be included in other base bid items.
1 $ 2,000.00 2,000.00$ $ 2,000.00 2,000.00$ $ 2,000.00 2,000.00$
Total - Base Bid (Item Nos. 1-18)--2,841,000.00$ -3,497,000.00$ -3,142,000.00$
CB&I
X
X
X
X X
X X
Landmark Caldwell
X X
Page 34 of 37
City of Georgetown, Texas
Utility System Advisory Board
June 10, 2016
SUBJECT:
Presentatio n, d is c us s io n, and possible recommendatio n o n the Utility Capital Imp ro vement Plan for Fisc al
Year 2016-2017 -- Wes ley Wright, P.E., Systems Engineering Directo r
ITEM SUMMARY:
Bo ard to rec eive pres entatio n o n the proposed 2016-2017 Geo rgeto wn Utility S ys tems Water, Wastewater,
Elec tric Cap ital Improvement P lans.
STAFF RECOMMENDATION:
Staff rec o mmend s approval of the Georgeto wn Utility Sys tems Capital Imp ro vement Plan.
FINANCIAL IMPACT:
CIP p res entatio n and d o cumentation will be given at the meeting.
SUBMITTED BY:
Wes ley Wright, P.E., S ystems Engineering Direc to r
Page 35 of 37
City of Georgetown, Texas
Utility System Advisory Board
June 10, 2016
SUBJECT:
Executive Session
In compliance with the Op en Meetings Act, C hapter 551, Go vernment Code, Vernon's Texas Codes,
Annotated, the items lis ted below will be d is c us s ed in closed s es s io n and are s ubjec t to actio n in the
regular sessio n.
Sec. 551.086 Competitive Matters
Disc ussion and p o s s ib le rec o mmendatio n on the 2016-2017 Electric Capital Imp ro vement Plan - Wes ley
Wright, P.E., S ys tems Engineering Direc tor
ITEM SUMMARY:
Bo ard to rec eive pres entatio n o n the proposed 2016-2017 Geo rgeto wn Utility S ys tems Electric Capital
Imp ro vement P lans .
STAFF RECOMMENDATION:
Staff rec o mmend s approval of the Georgeto wn Utility Sys tems Capital Imp ro vement Plan.
FINANCIAL IMPACT:
All p ro jects will b e funded b y the Electric Fund .
SUBMITTED BY:
Wes ley Wright, P.E., S ystems Engineering Direc to r
Page 36 of 37
City of Georgetown, Texas
Utility System Advisory Board
June 10, 2016
SUBJECT:
Ac tion from Exec utive Session
ITEM SUMMARY:
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Page 37 of 37