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Agenda_GUS_06.13.2014
Notice of Meeting for the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown June 13, 2014 at 2:00 PM at Georgetown Municipal Complex, 300-1 Industrial Avenue, Georgetown, Texas The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A Call to Order The Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, General Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. B Introduction of Visitors C Industry Updates D Discussion regarding the Project Progress Report, timelines including projects and Council Actions. – Michael Hallmark, Project Manager Legislative Regular Agenda E Review and possible action to approve the minutes from the regular GUS Board meeting held on May 9, 2014. - Sheila K. Mitchell, GUS Board Liaison F Consideration and possible recommendation to award Task Order CDM-14-003 for the design of the Westinghouse Regional Lift Station and Force Main to CDM Smith of Austin, Texas in the amount of $320,900.00. -- Wesley Wright, P.E., Systems Engineering Director G Consideration and possible recommendation to award a contract with Lewis Contractors, Inc. of Georgetown, Texas, for the construction of Public Safety Training Facility off-site wastewater improvements in the amount of $913,950.00. -- Wesley Wright, P.E., System Engineering Director H Consideration and possible recommendation for the purchase of water meters, meter registers and associated hardware for the remainder of FY 2013-2014 and FY 2014-2015 on an “as needed” basis from Hydropo Solutions, the sole source provider, in the estimated amount of $100,000. -- Jimmy Sikes, T&D Services Manager/Trina Bickford, Purchasing Manager/Glenn W. Dishong, Utility Director I Consideration and possible recommendation to amend the City's electric system pole attachment rate. - Glenn W. Dishong, Utility Director J Discussion and possible recommendation regarding the execution of Amendment #1 to the Electric Substation Purchase Agreement between the City and LCRA in the amount of approximately ($299,079.09). -- Jimmy Sikes, T&D Services Manager K Overview of the purpose and uses for Tax Increment Reinvestment Zones. Micki Rundell, CFO L Executive Session In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session. Sec. 551.071 Consultation with Attorney -- Consideration and possible recommendation to approve a settlement with TCEQ relating to the Dove Springs Waste Water Treatment Plant. -- Glenn W. Dishong, Utility Director M Action from Executive Session Adjournment CERTIFICATE OF POSTING I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the ______ day of __________________, 2014, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. ____________________________________ Jessica Brettle, City Secretary City of Georgetown, Texas SUBJECT: Call to Order The Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, General Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. ITEM SUMMARY: FINANCIAL IMPACT: N/A SUBMITTED BY: City of Georgetown, Texas SUBJECT: Introduction of Visitors ITEM SUMMARY: FINANCIAL IMPACT: N/A SUBMITTED BY: City of Georgetown, Texas SUBJECT: Industry Updates ITEM SUMMARY: FINANCIAL IMPACT: N/A SUBMITTED BY: City of Georgetown, Texas SUBJECT: Discussion regarding the Project Progress Report, timelines including projects and Council Actions. – Michael Hallmark, Project Manager ITEM SUMMARY: GUS Projects: EARZ 2013-14 EARZ Phase 1 year 12-13 North Georgetown Addition Park Lift Station and Miscellaneous Lift Station Improvements Public Training Facility Offsite WW Snead Drive Streets and Wastewater Improvements Solid Waste Public Drop Facility Improvements Tin Barn Alley/17th & Austin Avenue Waterline Improvements Council Actions FINANCIAL IMPACT: N/A SUBMITTED BY: Michael Hallmark ATTACHMENTS: Description Type GUS June proj rpts and Council action Backup Material City of Georgetown, Texas SUBJECT: Review and possible action to approve the minutes from the regular GUS Board meeting held on May 9, 2014. - Sheila K. Mitchell, GUS Board Liaison ITEM SUMMARY: Board to review, revise and/or approve the minutes from the regular meeting held on May 9, 2014. FINANCIAL IMPACT: N/A SUBMITTED BY: Sheila K. Mitchell/GUS Board Liaison ATTACHMENTS: Description Type May 9 2014 Draft Minutes Backup Material Minutes of the Meeting of the Georgetown Utility Systems Advisory Board and the Governing Body of the City of Georgetown, Texas May 9, 2014 at 2:00PM The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participation at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City at least four (4) days prior to the schedul ed meeting date, at (512)930-3652 or City Hall at 113 East 8th Street for additional information: TTY users route through Relay Texas at 711. Board Members Present: Arthur Yaeger – Chair, Patty Eason (joined at 2:03PM), Bill Stump, Ed Pastor, Joyce Mapes, John Hesser Board Members Absent: Robert Kostka Staff Present: Mike Babin, Wesley Wright, Andrew Spurgin, Michael Hallmark, David Munk, Jimmy Sikes, Chris Foster, Micki Rundell, Sheila Mitchell, Glenn Dishong (joined at 2:06PM) Others Present: Beth Davis, Robert Lenz, Peter Verdicchio/SEC Planning, Jim Clarno (joined at 2:16PM) Regular Session A. Call to Order by Chair at 2:00PM Georgetown Utility Systems Advisory Board may, at any time, recess the Regular Session to convene an Executive Session at the request of the Chair, a Board Member, The City Manager, Assistant City Manager, General Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. B. Introduction of Visitors Beth Davis, Bob Lenz, Peter Verdicchio C. Discussion regarding the Project Progress Report, timelines including projects and Council Actions. – Michael Hallmark, Project Manager Discussion: Information in packets; Tin Barn Alley begins construction Monday. Council actions passed. D. Industry Updates (Dishong not present for item discussion; moved to end of agenda after item J) Legislative Regular Agenda The Board will individually consider and possibly take action on any or all of the following items: E. Review and possible action to approve the minutes from the Regular GUS Board meeting held on April 11, 2014. – Sheila K. Mitchell, GUS Board Liaison Discussion: None. Motion by Hesser, seconded by Stump to approve the minutes from the Regular GUS Board meeting held on April 11, 2014. Approved 5-0-2 (Kostka, Eason absent) Eason joined at 2:03PM F. Consideration and possible recommendation to allow the proposed Beth N. Davis Subdivision the use of an onsite sewer system (septic system) in lieu of a public wastewater system according to Section 13.06.030A.4 of the City’s Unified Development Code. – Andrew Spurgin, Planning Director / David Munk, Utility Engineer Discussion: Munk provided update and details on project, stating this is first of this type of item for GUS Board; in City’s Unified Development Code. Munk noted 8.4 acre subdivision; the extension is estimated at approximately 2,000 feet. Munk noted certain requirements will be placed on subdivision. Yaeger asked and Munk explained location of property on State Hwy 29. Dishong joined at 2:06PM Pastor asked and Munk explained water is CTSUD and electric is Pedernales Electric (PEC). Yaeger asked and Munk/Lenz explained development is two lots. Stump asked and Munk explained property is located in City’s ETJ and is part of our jurisdiction for platting. Pastor asked and Munk explained the worst case scenario for developer would be full cost of $583,000 if not allowed the use of an onsite sewer system for this small development. Hesser asked if City has influence for what goes on property; Munk explained septic approval goes through Williamson County Health District so they have to meet their requirements for system. City will have requirements on design of plat and work with County on those requirements. Motion by Pastor, seconded by Stump to allow the proposed Beth N. Davis Subdivision the use of an onsite sewer system (septic system) in lieu of a public wastewater system according to Section 13.06.030A.4 of the City’s Unified Development Code. Approved 6-0-1 (Kostka absent) Clarno joined meeting at 2:16PM G. Consideration and possible recommendation for the approval of an Offsite Utility Agreement for the Queens Tract with Pulte Homes of Texas, LP. – Wesley Wright, P.E., Systems Engineering Director Discussion: Wright explained project and pulled up map for board to review item options. Pulte is requesting sewer capacity to serve this tract and be able to extend one of their products in the Sun City development. The analysis showed existing capacity downstream but not permanent capacity to serve the development due to commitments to other development agreements. The permanent solution for the entire area to cover all developments would be the proposed Berry Creek interceptor. Wright further explained the three temporary options with estimated costs of approximately $2,000,000 each. In this agreement Pulte will pay a fee for unrestricted sewer capacity. Yaeger asked and Wes/Verdicchio explained plans for Pulte’s additional product expansion as continuation of Sun City. Davis/Lenz departed meeting at 2:19PM Hesser asked and Wright explained what is needed from board today. No commitments today to Pulte for which option route Berry Creek interceptor will run as well as more cost effective solutions. Hesser asked and Wright explained we have plenty of capacity and have time to make decision. Dishong further elaborated stating City has approximately 3-4 years to make final decision. Pastor asked if anything has been planned for area to north of Hwy195 and East of I35; Wright/Dishong stated they were not aware of anything planned now; area is in a different drainage basin. Additional discussion and questions from board. Area is in ETJ now however Rundell confirmed Queens’s tract will be annexed. Motion by Hesser, seconded by Mapes for the approval of an Offsite Utility Agreement for the Queens Tract with Pulte Homes of Texas, LP. Approved 6-0-1 (Kostka absent) H. Presentation and possible recommendation of the proposed 2014-2015 Georgetown Utility Systems Capital Improvement Plan. -- Wesley Wright, P.E., Systems Engineering Director Discussion: Wright noted the Water/Wastewater CIP to be discussed in regular session; Electric will be discussed in Executive Session. Wright noted no public comments were received on proposed CIP which had been posted on City website. Verdicchio departed meeting at 2:26PM Wright discussed presentation and handout given to board for water/wastewater CIP. Wright explained this and Transportation CIP will go to Council in June and budget in August/September. Wright explained where funding for projects comes from. Wright discussed the various CIP categories and projects included in Water CIP. Eason asked Wright explained reuse water and how currently used. Dishong further discussed and spoke about rate change/fund of $1.05 instead of needed $1.25 that did not pass. Dishong stated we need to conduct a rate study for the utility and what CIP projects can be funded through the rate. Eason stated Sun City is using valuable good well water to water their landscape. Pastor asked and Wright/Dishong/Foster responded regarding treated water capacity. Pastor asked and Wright noted once complete, discussion of the water master plan can be placed on a future board meeting agenda. Additional questions were asked in regards to providing customers with detailed water usage information through customer billing. Micki stated staff is approximately 18-months out from producing information Pastor was asking for, once new CIS system is in place and data can be extracted. Hesser asked and Wright stated CIP is not contingent upon CTSUD consolidation. No additional questions on water. Wright reviewed Wastewater CIP. Wright noted City is required by TCEQ to TV (video review) all existing lines once every 5 years; an ongoing project. Wright discussed Berry Creek Interceptor; 10-15 year project, completed in phases. Pastor asked and Wright explained developer impact fees and assessments, noting we will be revisiting impact fees in 2015. No proposed plant upgrades for this CIP, however will be in future years. No additional questions. Motion by Pastor, seconded by Hesser for approval of the 2014-2015 Georgetown Utility Systems Capital Improvement Plan. Approved 6-0-1 (Kostka absent) Motion by Eason, seconded by Hesser to enter into Executive Session for discussion of Competitive Matter Item I. Approved 6-0-1 (Kostka absent) I. Executive Session Called to order 2:58PM In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session. Section 551.086 Competitive Matters -- Presentation and possible recommendation of the proposed 2014-2015 Electric Capital Improvement Plan. – Wesley Wright, P.E., Systems Engineering Director Motion by Eason, seconded by Stump to return to Regular Session and take any action on item discussed in Executive Session. Approved 6-0-1 (Kostka absent) RETURN TO REGULAR SESSION at 3:33PM J. Action from Executive Session Discussion: Action on item ‘I’. No additional discussion. Motion by Pastor, seconded by Hesser for approval of the 2014-2015 Electric Capital Improvement Plan. Approved 6-0-1 (Kostka absent) D. Industry Updates Discussion: Dishong stated his tardiness to the meeting was due to a personnel issue. Dishong provide industry updates, speaking on CTSUD Consolidation. Hearing date set for May 28th, where procedural schedule will be set and determination of parties involved . Regarding water resources, BRA may begin pursuing construction of Allen’s Creek Reservoir which will provide additional water resources to the basin; approximately 100,000 acre feet for the entire basin. No further discussion. Adjournment Motion by Eason, seconded by Hesser to adjourn meeting. Approved 6-0-1 (Kostka absent). Adjourned at 3:37PM _____________________________ _______________________________ Arthur Yaeger – Board Chair John Hesser -- Secretary _________________________________ Sheila K. Mitchell, GUS Board Liaison City of Georgetown, Texas SUBJECT: Consideration and possible recommendation to award Task Order CDM-14-003 for the design of the Westinghouse Regional Lift Station and Force Main to CDM Smith of Austin, Texas in the amount of $320,900.00. -- Wesley Wright, P.E., Systems Engineering Director ITEM SUMMARY: As part of the recent agreement with the Westinghouse Road Development Group (WRDG), the City has committed to construction a regional lift station to serve proposed development in the Westinghouse corridor. Our commitment under that agreement was to provide an operational lift station on or before May 31, 2015. The proposed regional lift station will also ultimately allow up to three other smaller lift stations to be removed from the system. Staff Recommendation: Staff recommends approval of Task Order CDM-14-003 for the design of the Westinghouse Regional Lift Station and Force Main to CDM Smith of Austin, Texas in the amount of $320,900.00. FINANCIAL IMPACT: Funding for the project is included in the FY15 Capital Improvement Plan. Please see attached budgetary and financial analysis worksheet for additional detail. SUBMITTED BY: Wesley Wright ATTACHMENTS: Description Type Task Order CDM-14-003 Backup Material Budget Worksheet - approved Backup Material TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 1 of 7 Task Order In accordance with paragraph 1.01 of the Master Services Agreement between Owner and CDM Smith, Inc. (“Engineer”) for Professional Services – Task Order Edition, dated September 30, 2011, ("Agreement"), Owner and Engineer agree as follows: 1. Specific Project Data A. Title: Westinghouse South Regional WW System Improvements B. Description: Basic Services include Preliminary Engineering, Design, Bidding and Construction Phase services for a new regional wastewater lift station and force main known as the Westinghouse South Regional WW System Improvements. The project also includes the following Special Services: topographic and easement surveys; environmental and archaeological review and approvals; and SCS plan preparation. C. City of Georgetown Project Number: __________________________________ D. City of Georgetown General Ledger Account No.: _______________________ E. City of Georgetown Purchase Order No.: _______________________________ F. Master Services Agreement, Contract Number: 2011-713-MSA____________ 2. Services of Engineer The project consists of a new wastewater lift station with appurtenant electrical and instrumentation improvements including an emergency generator. The force main (approximately 5,600 linear feet) will connect the new lift station to a proposed gravity line, by others, near Westinghouse Road. The project also consists of the Park Central Diversion Gravity Line and the ACM Diversion Line. The basic services consist of preliminary engineering, design, bidding and general services during construction. The basic services are described below in detail. Preliminary Engineering Phase. This phase involves determination of project scope, economic and technical evaluation of feasible alternatives, and development of conceptual design and preliminary design. Services during this phase include: 1) Reviewing available data and consulting with the Owner to clarify and define the Owner's requirements for the project. 2) Advising the Owner as to the necessity of providing or obtaining from others additional data or services. These additional services may include photogrammetry, reconnaissance surveys, property surveys, topographic surveys, geotechnical investigations and Task Order No. CDM-14-003, consisting of __7__ pages. TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 2 of 7 consultations, compilation of hydrological data, traffic studies, materials engineering, assembly of zoning, deed, and other restrictive land use information, and environmental assessments and impact statements. The project budget includes the following special services: a) TCEQ Sanitary Collection System (SCS) Application Preparation and TCEQ Fee, b) Waters of the US and Threatened and Endangered Species Evaluation of lift station site and force main route c) Archaelogical Evaluation of lift station site and force main route d) Topographic survey, e) Easment and lift station site property survey, and f) Geotechnical field investigation and laboratory analysis. 3) Identifying and analyzing requirements of governmental authorities having jurisdiction to approve the design of the project, and participating in consultations with such authorities. a) The project includes coordinating with TCEQ and submitting the preliminary engineering report and required construction documents (plans and specifications) to the TCEQ Plan Review Division for review and approval. 4) Providing analyses of the Owner's needs, planning surveys, and comparative evaluations of prospective sites and solutions. 5) Consulting with the Owner, reviewing preliminary reports, clarifying and defining the project requirements, reviewing available data, and discussing general scheduling. Conferences may also be required with approving and regulatory governmental agencies and affected utilities. 6) Advising the Owner as to whether additional data or services are required, and assisting the Owner in obtaining such data and services. 7) Preparing conceptual design documents consisting of final design criteria, preliminary drawings, outline of specifications, and written descriptions of the project. A maximum of five copies will be provided to the Owner for review. 8) Preparing revised opinions of probable total project costs based on the conceptual design. 9) Preparing preliminary design documents, including preliminary engineering report, if necessary, drawings and specifications. Design Phase. The basic services for the final design phase includes: 1) Preparing construction drawings and specifications showing the character and extent of the project. 2) Preparing and furnishing to the Owner a revised opinion of probable total project costs based on the final drawings. 3) Furnishing the necessary engineering data required to apply for regulatory permits from local, state, or federal authorities. This is distinguished from and does not include detailed TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 3 of 7 applications and supporting documents for government grant-in-aid or planning grants that would be furnished as additional services. 4) Preparing basic documents related to construction contracts for review and approval by the Owner (and the Owner's legal and other advisors). These may include contract agreement forms, general conditions and supplementary conditions, invitations to bid, instructions to bidders, insurance and bonding requirements, and preparation of other contract-related documents. 5) Furnishing to the Owner a maximum of five copies of drawings, specifications, and other contract documents. Bidding Phase. Services under this phase include: 1) Assisting the Owner in obtaining bids for the prime construction contract, attending pre-bid conferences, and preparing and issuing bidding documents. 2) Issuing addenda as appropriate to interpret, clarify, or expand the bidding documents. 3) Assisting the Owner in determining the qualifications and acceptability of prospective constructors, subcontractors, and suppliers. 4) When substitution prior to the award of contracts is allowed by the bidding documents, consultation with and advising the Owner as to the acceptability of alternate materials and equipment proposed by the prospective constructors. 5). Providing assistance to the Owner in evaluating bids or proposals and in assembling and awarding contracts for construction, materials, equipment, and services. Construction Phase. Services under this phase involve consulting with and advising the Owner during construction and are limited to those services associated with performing as the Owner's representative. Such services comprise: 1) Preparing for and conducting a preconstruction conference and issuing a Notice to Proceed on behalf of the Owner. 2) Reviewing shop and erection drawings submitted by the constructors for compliance with design concepts. 3) Reviewing laboratory, shop, and mill test reports on materials and equipment. 4) Visiting the project site monthly as construction proceeds to observe and report on the progress and the quality of the executed work and as required by the progress of the work, not to exceed a total of ten (10) visits. 5) Issuing necessary interpretations and clarifications of contract documents, preparing change orders requiring special inspections and testing of the work, and making recommendations as to the acceptability of the work. 6) Preparing sketches required to resolve problems due to actual field conditions encountered. 7) Determining amounts of progress payments due, based on degree of completion of the work, and recommending issuance of such payments by the Owner. 8) Preparing record drawings from information submitted by the Contractor. TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 4 of 7 9) Making a final inspection and reporting on completion of the project, including recommendations concerning final payments to constructors and release of retained percentage 3. Owner's Responsibilities Owner shall have those responsibilities set forth in the Agreement subject to the following: 1) Designate a person to act as Owner’s representative with respect to the services to be performed or furnished by the Engineer. This representative will have authority to transmit instructions, receive information, interpret and define Owner’s policies and decisions with respect to Engineer’s services. 2) Provide all criteria and full information as to Owner’s requirements for the project, including objectives and constraints, space, capacity and performance requirements, flexibility and expandability, and furnish copies of all design and construction standards which Owner will require to be included in the Project Drawings and Specifications. 3) Assist Engineer by placing all available information pertinent to the Project, including previous reports and any other data relative to the design or construction of the Project at the Engineer’s disposal. 4) Furnish to Engineer, as requested for performance of basic services or as required by the Contract Documents, the following: a) Data prepared by or services of others, including without limitation explorations and tests of subsurface conditions at or contiguous to the site, drawings of physical conditions in or relating to existing surface of subsurface structures at or contiguous to the site; b) The services of an independent testing laboratory to perform all inspections, test and approvals of samples, materials and equipment; c) Environmental assessments, audits, investigations and impact statements, and other relevant environmental or cultural studies as to the Project, the site and adjacent areas; d) Arrange for access to and make all provisions for Engineer to enter upon public and private property as required for Engineer to perform services under this Task Order; e) Examine all alternate solutions, studies, reports, sketches, proposals and other documents presented by Engineer; f) Provide such accounting, bond and financial advisory, independent cost estimating and insurance counseling services and such legal services as Owner may require or Engineer may reasonably request with regard to legal issues pertaining to the Project; g) Provide labor and safety equipment to open electrical/instrumentation cabinets, open and protect manholes and/or to operate valves and hydrants as required by the Engineer; and TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 5 of 7 h) Give prompt notice to Engineer whenever Owner observes or otherwise becomes aware of any development that affects the scope or time of performance or furnishing of Engineer’s services, or any defect or nonconformance in Engineer’s services in the work of any Contractor. 4. Times for Rendering Services Phase Completion Date Preliminary Engineering Phase August 31, 2014 Design Phase August 31, 2014 Bidding Phase November 30, 2014 Construction Phase July 31, 2015 5. Payments to Engineer A. Owner shall pay Engineer for services rendered as follows: Category of Services Compensation Method Lump Sum or Not to Exceed Amount of Compensation for Services Basic Services Preliminary Engineering Phase Final Design Phase Bidding Phase Construction Phase Total Basic Services Topographic Surveying Easement Survey & Documents Geotechnical Engineering Environmental & Archaeological TCEQ SCS Application &Fee Total Special Service Additional Services Total Task Order Amount Lump Sum Lump Sum Lump Sum Lump Sum Lump Sum Lump Sum Lump Sum Lump Sum Lump Sum Standard Hourly Rates $60,000 $102,100 $16,100 $38,900 $217,100 $24,900 $28,500 $5,000 $32,100 $13,300 $103,800 $320,900 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 6 of 7 B. The terms of payment are set forth in Article 4 of the Agreement unless modified in this Task Order. 6. Consultants: Kohutek Engineering & Testing aci Environmental Consultants 7. Other Modifications to Agreement: None 8. Attachments: 9. Documents Incorporated By Reference: The Agreement effective September 30, 2011. Terms and Conditions: Execution of this Task Order by Owner and Engineer shall make it subject to the terms and conditions of the Agreement (as modified above), which Agreement is incorporated by this reference. Engineer is authorized to begin performance upon its receipt of a copy of this Task Order signed by Owner. The Effective Date of this Task Order is , 2014. OWNER: ENGINEER: By: By: Name: Dale Ross Name: Allen D. Woelke, P.E. Title: Mayor, City of Georgetown Title: Vice President Engineer License or Firm’s Certificate No. F-3043 State of: Texas Date: Date: TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 7 of 7 ATTEST: ____________________________________ Jessica Brettle, City Secretary APPROVED AS TO FORM ONLY BY CITY ATTORNEY AND BY CITY COUNCIL MARCH 8, 2011, AGENDA ITEM “P” APPROVED AS TO FORM VERIFIED: _________________________________________ Vickie Graff, CPPO, CTPM Contract Coordinator STATE OF TEXAS } CORPORATE COUNTY OF TRAVIS } ACKNOWLEDGEMENT On this _____day of ________________, 2014, Allen D. Woelke personally appeared before me and proved to me through satisfactory evidence of identification to be the person who signed this document in my presence. [SEAL] ________________________________________ Notary Public My Commission Expires:____________________ DESIGNATED REPRESENTATIVE FOR TASK ORDER: DESIGNATED REPRESENTATIVE FOR TASK ORDER: Name: Michael Hallmark Name: Allen Woelke Title: Project Manager Title: Vice President Address: 300-1 Industrial Ave. Georgetown, TX 78626 Address: 12357-A Riata Trace Parkway Suite 210 Austin, TX 78727 E-Mail Address: michael.hallmark@georgetown.org E-Mail Address: woelkead@cdmsmith.com Phone: 512-930-3569 Phone: 512-346-1100 Fax: 512-930-3558 Fax: 512-345-1483 Project Number DATE: PROJECT NAME:3CE 6/13/2014 Division/Department:Director Approval Prepared By:Wesley Wright Finance Approval La'Ke 6/6/14 TOTAL ANNUAL BUDGET 2,981,000.00 (Current year only) Actual Cost Agenda Total Spent Encumbrance Item & Encumbered % Annual (A) before agenda item (B)(A + B)Budget Consulting 0.00 320,900.00 320,900.00 11% Right of Way 0.00 0.00 0.00 0% Construction 0.00 0.00 0.00 0% Other Costs 0.00 0.00 0.00 0% Total Current Year Costs 0.00 320,900.00 Proposed GENERAL LEDGER ACCOUNT NUMBER FY 15 Budget 660-9-0581-90-154 320,900.00$ 2,981,000.00 Total Budget 2,981,000.00 TOTAL PROJECT BUDGET 2,981,000.00 (includes all previous yrs) Prior Years Current Year Total Project % Total Spent/Encumbered Costs Costs Budget Consulting 0.00 320,900.00 320,900.00 11% Right of Way 0.00 0.00 0.00 0% Construction 0.00 0.00 0.00 0% Other Costs 0.00 0.00 0.00 0% Total Project Costs 0.00 320,900.00 320,900.00 Comments: Project will use budget from the upcoming year (2015). Water Services CIP- Budgetary and Financial Analysis Worksheet Westinghouse Regional LS & FM City of Georgetown, Texas SUBJECT: Consideration and possible recommendation to award a contract with Lewis Contractors, Inc. of Georgetown, Texas, for the construction of Public Safety Training Facility off-site wastewater improvements in the amount of $913,950.00. -- Wesley Wright, P.E., System Engineering Director ITEM SUMMARY: This project consists of furnishing, installing and providing all labor and materials required to install approximately 1,800 LF of 8-inch wastewater pipeline and associated manholes, approximately 400 LF of 20-inch bore, and approximately 1,520 LF of 10-inch HDPE (High Density Polyethylene) Pipe by way of pipe bursting. These line improvements are necessary to provide wastewater service for the Public Safety Training Facility currently under construction along DB Woods Road. This project was publicly advertised April 27, 2014 and May 4, 2014. There were (5) five plan holders. On May 21, 2014 at 2:00 pm bids were received from (2) two bidders. The responsive low bidder is Lewis Contractors, of Georgetown, Texas, with a bid in the amount of $913,950.00. STAFF RECOMMENDATIONS: Lewis Contractors has successfully completed several projects for the City in the past. CDM Smith and Staff recommend awarding a contract for the Public Safety Training Facility off Site Wastewater with Lewis contractors, Inc. of Georgetown, Texas, in the amount of $913,950.00. FINANCIAL IMPACT: Funds for this expenditure are budgeted in the Public Safety Training Facility Bond issuance. See attached Budgetary & Financial Analysis Sheet. SUBMITTED BY: Wesley Wright ATTACHMENTS: Description Type Budget Worksheet Backup Material Bid Tabs and Recommendation Backup Material FINANCIAL IMPACT: YTD Spent/Enc Agenda Item Engineering 238,550 Right of Way 60,000 Construction 1,159,755 Other Costs testing/inspection Current Budget Available Budget BUDGET BALANCE Variance TOTAL 1,500,000 298,550 1,201,450 1,159,755 41,695 2.78% General Ledger Account Number COMMENTS: Testing costs are expected to be 25,000 and will be funded from BUDGET BALANCE FINANCIAL IMPACT: YTD Spent/Enc Agenda Item Engineering 238,550 Right of Way 60,000 Construction 1,220,000 Other Costs testing/inspection Current Budget Available Budget BUDGET BALANCE Variance TOTAL 1,500,000 298,550 1,201,450 1,220,000 (18,550) -1.24% General Ledger Account Number COMMENTS: Testing costs are expected to be 25,000 and will be funded from BUDGET BALANCE Example Project Project 2 Example DATE: PROJECT NAME:6CR-20-03000 6/2/2014 Lewis Contractors, Inc. Division/Department:GUS / Wastewater Director Approval Prepared By:Michael Hallmark Finance Approval La'Ke 6/5/14 TOTAL ANNUAL BUDGET 913,950.00 (Current year only) Actual Cost Agenda Total Spent Encumbrance Item & Encumbered % Annual (A) before agenda item (B)(A + B) Budget Consulting 194,900.00 194,900.00 21% Right of Way 0.00 0% Construction 913,950.00 913,950.00 100% Other Costs 0.00 0% Total Current Year Costs 194,900.00 1,108,850.00 Approved GENERAL LEDGER ACCOUNT NUMBER CY Budget 120-9-0380-90-156 740,700.00 935,600.00 660-9-0581-90-200 173,250.00 Total Budget 913,950.00 TOTAL PROJECT BUDGET 3,413,950.00 (includes all previous yrs) Prior Years Current Year Total Project % Total Spent/Encumbered Costs Costs Budget Consulting 18,875.00 194,900.00 213,775.00 6% Right of Way 1,983,724.00 0.00 1,983,724.00 58% Construction 913,950.00 913,950.00 27% Other Costs 0.00 0.00 0% Total Project Costs 2,002,599.00 1,108,850.00 3,111,449.00 Comments: Public Safety Facility Wastewater CIP- Budgetary and Financial Analysis Worksheet City of Georgetown, Texas SUBJECT: Consideration and possible recommendation for the purchase of water meters, meter registers and associated hardware for the remainder of FY 2013-2014 and FY 2014-2015 on an “as needed” basis from Hydropo Solutions, the sole source provider, in the estimated amount of $100,000. -- Jimmy Sikes, T&D Services Manager/Trina Bickford, Purchasing Manager/Glenn W. Dishong, Utility Director ITEM SUMMARY: As the AMI project was concluded, the responsibility for providing materials for new installations has shifted from the project staff to the warehouse. During the term of the AMI project, the water meters were procured from the manufacturer and provided to the City by Elster, the provider of the AMI system, and were programmed specifically for the City's implementation. The referenced water meters will be stocked in the warehouse and replenished as necessary on an ongoing basis. Other meter manufacturers are unable to supply meters that integrate seamlessly into the City's AMI system – use of other meters, if even possible, would require extensive customization for each installation and would not integrate into the City's software. STAFF RECOMMENDATION: Staff recommends approval of water meters and associated equipment from Hydropo Solutions in the estimated amount of $100,000. FINANCIAL IMPACT: Funds for this additional expenditure are available in the Warehouse Budget. FUND Actual Budget Budget Balance Available 540-1-0000-13-300 Warehouse The final quantity/total is unknown and will be determined by volume of new installations; the total is expected to total approximately $100,000. The Main Warehouse purchases an inventory of the approved materials and charges them out to the Customer Care department as needed. As meters are provided to new customers, the cost of each meter is reimbursed to the warehouse from the connection fees charged at time service is set up (Tap Fee Revenue GL 660-4-0528-43-120). SUBMITTED BY: Jimmy Sikes City of Georgetown, Texas SUBJECT: Consideration and possible recommendation to amend the City's electric system pole attachment rate. - Glenn W. Dishong, Utility Director ITEM SUMMARY: The City is required to provide space for attachment of communications utilities on its electric distribution poles. The rate for utility attachments was set using a standardized methodology and put into effect with the recent approval of a standard pole attachment contract. The rate was approved at $15.00 per attachment per year based upon a calculated rate of $19.09. Recent FCC rule changes eliminated the exemption of municipal utilities from the use of a specific FCC- approved rate methodology. The City engaged the services of McCord Engineering to calculate an appropriate pole attachment rate using FCC-approved rate methodology. The calculated rate is $14.08 per attachment per year. STAFF RECOMMENDATION: Staff is recommending the adoption of a $14.00 per attachment per year rate. FINANCIAL IMPACT: New pole attachment rate will result in an increase in revenue for the City. SUBMITTED BY: G. W. Dishong City of Georgetown, Texas SUBJECT: Discussion and possible recommendation regarding the execution of Amendment #1 to the Electric Substation Purchase Agreement between the City and LCRA in the amount of approximately ($299,079.09). -- Jimmy Sikes, T&D Services Manager ITEM SUMMARY: The Electric Substation Purchase Agreement provided for the purchase of certain substation assets by the City of Georgetown. Subsequent transactions between the City and LCRA have necessitated the amendment of the agreement to remove some assets from the November 2014 closing package. The amendment also provides LCRA with additional time for removal of transformers at the Rivery and Chief Brady substations. STAFF RECOMMENDATION: Staff recommends approval of Amendment #1 to the Electric Substation Purchase Agreement. FINANCIAL IMPACT: Reduction of cash needed for November closing. SUBMITTED BY: Jimmy Sikes ATTACHMENTS: Description Type Georgetown Asset Sale Amendment 1 Backup Material Electric Substation Purchase Agreement Amendment No. 1 Page 1 of 9 AMENDMENT NO. 1 TO ELECTRIC SUBSTATION PURCHASE AGREEMENT This Amendment No. 1 (“First Amendment”) to the ELECTRIC SUBSTATION PURCHASE AGREEMENT (“Agreement”), executed December 18, 2013 by and between LCRA Transmission Services Corporation (LCRA TSC), a non-profit company of the Lower Colorado River Authority, a conservation and reclamation district of the State of Texas (“Seller”) and the City of Georgetown. a Texas Home Rule City chartered under the laws of the State of Texas (“Purchaser”) is made and entered into this ______ day of _____________, 2014, between the City of Georgetown and the LCRA TSC, collectively referred to hereinafter as the Parties. W I T N E S S E T H: Recitals WHEREAS, Seller and Purchaser, having entered into the Electric Substation Purchase Agreement dated December 18, 2013, completed the first and second Closing Packages of the Agreement in March 2014; WHEREAS, Seller has requested additional time to remove its T1 power transformers at Rivery and Chief Brady substations; and WHEREAS, Seller and Purchaser desire to delete and remove certain Georgetown Substation assets and real estate from this Agreement prior to the third Closing Package. NOW, THEREFORE, for and in consideration of the premises and the mutual agreements hereinafter set forth, the parties hereby agree as follows: 1. Section 1.7.3 of the Agreement (originally labeled as 1.6.3) is deleted in its entirety and replaced with the following: “1.7.3 Seller shall remove the following agreed upon power transformers and their associated equipment as described herewith and further to remove said power transformers in a good and workmanlike manner restoring any damage to Purchaser’s property caused during said removal: (a) Rivery Substation: Purchase to be closed with Package 1 except that Seller is to remove its T1 power transformer within 128 days of the Package 2 closing date and sell to Purchaser the following associated equipment described on Exhibit A on the Package 2 closing date: #64 Foundation “OB” #65 Foundation “V” #66 PWT differential panel #67 circuit switcher 138 kV 1200A #68 Switch VAB 138 kV 2000A (high side disconnect) Electric Substation Purchase Agreement Amendment No. 1 Page 2 of 9 (b) Chief Brady Substation: Purchase to be closed with Package 1 except that Seller is to remove its T1 power transformer within 180 days of the Package 2 closing date and sell to Purchaser the following associated equipment described on Exhibit A on the Package 2 closing date: #76 Foundation “VA5” #77 Structure, Switch 138 kV #78 Switchboard Panel, complete #79 Circuit Switcher 145 kV #80 Switch, Air Break 138 kV #81 Switch, Vee 138 kV (c) Gabriel Substation: Purchase to be closed with Package 4 and Seller is to remove its T3 power transformer within 90 days of Package 4 closing.” 2. Section 4.1 and 4.2 of the Agreement are deleted in their entirety. 3. Exhibit A, Personal Property, Georgetown Substation Personal Property Inventory, found on pages 25 thru 29 of the Agreement, is deleted in its entirety and the Exhibit A, Personal Property, Georgetown Substation Personal Property Inventory attached to this First Amendment is hereby added to the Agreement in lieu thereof. 4. Exhibit B, Substation Real Property attached to the Agreement is deleted in its entirety and the Exhibit B, Substation Real Property attached to this First Amendment is hereby added to the Agreement in lieu thereof. 5. Exhibit E, Listing of Closing Packages, Package 3 is deleted in its entirety and replaced with the following: “Package 3: 1. Execution of bill of sale for Georgetown substation personal property to be purchased by Purchaser including both power transformers owned by Seller. 2. Execution of amendments to the transformation service agreement and the interconnection agreement for Georgetown substation facility schedule to reflect new state of ownership.” 6. Except as otherwise expressly provided for herein, the Agreement will continue in full force and effect in accordance with its terms. ----- The remainder of this page has intentionally been left blank ---- Electric Substation Purchase Agreement Amendment No. 1 Page 3 of 9 IN WITNESS THEREOF, the Parties have caused this Agreement to be signed by their respective duly authorized representatives. Seller: Purchaser: LCRA Transmission Services Corporation City of Georgetown By: ________________________ By: ___________________________ Name: Ray Pfefferkorn Name: Title: LCRA Transmission Title Engineering Manager Date: Date: Electric Substation Purchase Agreement Amendment No. 1 Page 4 of 9 EXHIBIT A, PERSONAL PROPERTY GEORGETOWN SUBSTATION PERSONAL PROPERTY INVENTORY CLOSING PACKAGE #3 Line NO Original Line NO Description LCRA TSC Asset ID Quantity Original Cost Accumulated Depreciation 4/30/2014 Net Book Value @ 4/30/2014 1 1 Bushings 15kV 1200A 7042687 1 3,058.59 464.32 2,594.27 2 2 Instrument Trans (CT) 15kV 7054207 1 2,056.67 141.93 1,914.74 3 4 Transformer, T1 138 Kv 7013472 1 456,810.65 193,914.18 262,896.47 4 5 Transformer, T1 Fnd 138 Kv 7013477 1 3,816.78 1,620.13 2,196.65 5 7 Instrument Trans (CT) 15kV 7054208 1 2,056.67 141.93 1,914.74 6 8 Transformer, Power T2 138 Kv 7020213 1 319,573.44 122,825.50 196,747.94 7 10 Animal Deterent System 7026550 1 10,998.82 5,640.94 5,357.88 8 16 Bus, Angle Aluminum 7013184 800 15,964.30 6,776.82 9,187.48 9 17 Bus, Angle Aluminum 7020122 75 991.70 355.83 635.87 10 18 Bus, Bar Aluminum 7013188 60 1,623.08 689.01 934.07 11 19 Bus, Bar Aluminum 7020123 20 343.78 123.33 220.45 12 20 Bus, Bar Copper 7013190 132 3,648.45 1,548.62 2,099.83 13 21 Bus, Bar Copper 7020124 16 292.66 105.13 187.53 14 22 Bus, Galvanized 7015395 26 10.57 10.57 0.00 15 23 Cable, Control # 8 3/C 7013228 250 2,325.06 1,165.15 1,159.91 16 24 Cable, Control #10 12/C 7013214 1769 24,030.37 12,042.59 11,987.78 17 25 Cable, Control #10 12/C 7020132 1030 13,415.32 6,184.37 7,230.95 18 26 Cable, Control #10 2/C 7013198 1816 31,745.27 15,908.98 15,836.29 19 27 Cable, Control #10 2/C 7020126 798 8,631.59 3,979.06 4,652.53 20 28 Cable, Control #10 3/C 7013202 1689 26,871.44 13,466.45 13,404.99 21 29 Cable, Control #10 3/C 7020127 715 7,186.53 3,312.99 3,873.54 22 30 Cable, Control #10 4/C 7013206 3418 54,873.07 27,499.45 27,373.62 23 31 Cable, Control #10 4/C 7020130 1901 19,559.81 9,016.92 10,542.89 24 32 Cable, Control #10 7/C 7013211 300 3,342.66 1,675.28 1,667.38 25 33 Cable, Power #2 1/C 7013218 129 1,624.38 689.45 934.93 Electric Substation Purchase Agreement Amendment No. 1 Page 5 of 9 Line NO Original Line NO Description LCRA TSC Asset ID Quantity Original Cost Accumulated Depreciation 4/30/2014 Net Book Value @ 4/30/2014 26 34 Cable, Power #2/0 1/C 7013232 614 13,298.30 5,645.03 7,653.27 27 35 Cable, Power #2/0 1/C 7020135 700 9,640.23 3,705.13 5,935.10 28 36 Cable, Power #6 3/C 7013224 50 807.98 323.33 484.65 29 37 Conductor, Cu Bare #2 7013280 42 805.48 322.33 483.15 30 38 Conductor, Cu Bare #2 7020155 21 259.33 93.12 166.21 31 39 Conductor, Cu Bare #4/0 7013287 1352 23,126.02 9,816.83 13,309.19 32 40 Conductor, Cu Bare #4/0 7020156 298 3,475.40 1,335.89 2,139.51 33 41 Conductor, Cu Bare #500 7020157 107 1,299.96 499.56 800.40 34 42 Conductor, Cu Bare #6 7013284 30 898.40 359.58 538.82 35 43 Conductor, Cu Bare #750 7013291 712 10,027.06 4,256.53 5,770.53 36 44 Conductor, Cu Bare #750 7020159 332 4,095.41 1,573.87 2,521.54 37 45 Conductor, Other #4/0 7013295 1868 19,860.05 8,430.52 11,429.53 38 46 Conductor, Wire, Acsr #1033 Mc 7013314 685 15,235.77 6,467.47 8,768.30 39 47 Conductor, Wire, Acsr #1033 Mc 7020169 393 5,490.21 2,110.13 3,380.08 40 48 Conductor, Wire, Acsr #336 Mcm 7013305 80 637.02 254.99 382.03 41 49 Conductor, Wire, Acsr #336 Mcm 7013945 53 6,403.88 2,589.94 3,813.94 42 50 Conductor, Wire, Acsr #336 Mcm 7020163 26 135.28 48.47 86.81 43 51 Conductor, Wire, Acsr #4/0 Awg 7013301 10 202.95 81.21 121.74 44 52 Conductor, Wire, Acsr #4/0 Awg 7020161 11 145.65 52.19 93.46 45 53 Conductor, Wire, Acsr #795 Mcm 7013311 369 8,065.72 3,423.76 4,641.96 46 54 Conductor, Wire, Acsr #795 Mcm 7020167 193 2,642.96 1,015.83 1,627.13 47 55 Conduit, Aluminum 2" 7013321 40 1,070.52 424.73 645.79 48 56 Conduit, Aluminum 2" 7020173 20 355.28 126.11 229.17 49 57 Conduit, Aluminum Below 2" 7013318 330 8,640.45 3,637.59 5,002.86 50 58 Conduit, Aluminum Below 2" 7020171 120 2,019.01 768.76 1,250.25 Electric Substation Purchase Agreement Amendment No. 1 Page 6 of 9 Line NO Original Line NO Description LCRA TSC Asset ID Quantity Original Cost Accumulated Depreciation 4/30/2014 Net Book Value @ 4/30/2014 51 59 Conduit, Galvanized Below 2" 7013326 270 7,000.91 2,947.27 4,053.64 52 60 Conduit, Other 7013331 46 713.75 283.06 430.69 53 61 Conduit, Other 7020177 20 114.99 40.96 74.03 54 62 Conduit, Pvc 2" 7013329 2970 77,801.31 32,752.17 45,049.14 55 63 Conduit, Pvc 2" 7020176 1600 26,362.93 10,039.58 16,323.35 56 64 Control Equipment 7008975 1 2,446.63 1,226.12 1,220.51 57 75 Insulator, Sta Post Trn-205 7013352 139 11,406.88 4,842.24 6,564.64 58 76 Insulator, Sta Post Trn-205 7020182 20 6,061.25 2,329.74 3,731.51 59 77 Insulator, Susp 6" Disc Class 7020184 12 470.35 168.78 301.57 60 78 Insulator, Susp 6" Disc Class 7013361 24 1,207.81 483.28 724.53 61 86 Panel, PWT Diff 7054210 1 64,932.16 7,207.50 57,724.66 62 87 Panel, PWT Diff 7054211 1 64,932.16 7,207.50 57,724.66 63 88 PANEL 7030831 1 11,212.75 3,257.88 7,954.87 64 89 PANEL 7030832 1 14,623.91 4,249.02 10,374.89 65 90 PANEL 7030833 1 14,623.91 4,249.02 10,374.89 66 92 Pole, Wood, Single Str 85' 7013404 2 14,266.27 7,921.91 6,344.36 67 94 Structure, Main Station 12.5 K 7013412 3 10,312.06 4,377.49 5,934.57 68 95 Structure, Main Station 12.5 K 7013415 1 2,374.47 1,008.04 1,366.43 69 96 Structure, Main Station 12.5 K 7020189 1 1,847.22 710.09 1,137.13 70 97 Structure, Switch 138 Kv 7013422 1 8,076.23 3,428.32 4,647.91 71 98 Switchboard Panel, Complete 7008595 1 21,141.81 10,595.16 10,546.65 72 99 Switchboard Panel, Complete 7013438 1 4,586.91 2,298.64 2,288.27 73 100 Switchboard Panel, Complete 7013440 1 15,118.78 7,576.80 7,541.98 74 101 Switchboard Panel, Complete 7013447 1 3,322.35 1,664.94 1,657.41 75 102 Switchboard Panel, Complete 7013457 1 4,586.91 2,298.64 2,288.27 Electric Substation Purchase Agreement Amendment No. 1 Page 7 of 9 Line NO Original Line NO Description LCRA TSC Asset ID Quantity Original Cost Accumulated Depreciation 4/30/2014 Net Book Value @ 4/30/2014 76 103 Switchboard Panel, Complete 7013462 1 4,586.91 2,298.64 2,288.27 77 104 Switchboard Panel, Complete 7013466 1 4,586.91 2,298.64 2,288.27 78 106 Arrester, Int Class 73 Kv - 14 7013147 3 6,980.53 2,963.21 4,017.32 79 107 Arrester, Sta Class 26 Kv & Un 7013150 3 2,063.43 875.90 1,187.53 80 108 Circuit Breaker, Power 15 Kv 7001090 1 13,497.53 6,813.51 6,684.02 81 109 Circuit Breaker, Power 15 Kv 7001092 1 13,497.53 6,813.51 6,684.02 82 110 Circuit Breaker/Recloser 7020153 2 28,916.32 11,113.77 17,802.55 83 111 Circuit Breaker/Recloser 7000426 1 26,309.11 9,055.24 17,253.87 84 112 Circuit Switcher, 138 Kv 7000658 1 9,809.28 4,163.96 5,645.32 85 113 Circuit Switcher, 138 Kv 7013277 1 34,123.35 14,485.10 19,638.25 86 114 Circuit Switcher, 138 Kv 7020154 1 34,686.30 13,331.35 21,354.95 87 115 Fuse Equipment 15 Kv 7013346 4 3,991.52 2,405.98 1,585.54 88 116 Fuse Equipment 15 Kv 7020180 2 1,233.81 694.16 539.65 89 117 Switch, Air Break 138 Kv 7020191 1 2,881.55 1,107.50 1,774.05 90 118 Switch, Air Break 138 Kv 7020193 1 2,881.55 1,107.50 1,774.05 91 119 Switch, Air Break 15 Kv 7013425 1 4,899.62 2,079.81 2,819.81 92 120 Switch, Hookstick 15Kv 7013430 24 19,232.30 8,164.16 11,068.14 93 121 Switch, Hookstick 15 Kv 7013428 55 31,061.18 13,185.36 17,875.82 94 122 Switch, Hookstick 15 Kv 7020203 9 3,500.26 1,345.40 2,154.86 95 123 Switch, Other 7020205 1 506.01 181.45 324.56 96 124 Switch, VAB 15kV 1200A 7054225 1 7,121.59 491.45 6,630.14 97 125 Transformer, 37 Kva 7013563 1 1,195.78 478.47 717.31 98 126 Transformer, Current 15 Kv 7013483 1 1,210.52 484.51 726.01 99 127 Transformer, Current 15 Kv 7013485 1 1,210.48 484.51 725.97 100 128 Transformer, Current 25 Kv 7020208 3 4,254.25 1,635.10 2,619.15 Electric Substation Purchase Agreement Amendment No. 1 Page 8 of 9 Line NO Original Line NO Description LCRA TSC Asset ID Quantity Original Cost Accumulated Depreciation 4/30/2014 Net Book Value @ 4/30/2014 101 129 Transformer, Current Inst 15 K 7016333 1 1,435.12 695.79 739.33 102 130 Transformer, Line 25 Kv 7020210 1 1,908.76 733.53 1,175.23 103 131 Transformer, Pt/Volt 15 Kv 7013567 1 2,183.73 927.03 1,256.70 104 132 Transformer, Pt/Volt 15 Kv 7013572 1 1,806.68 767.04 1,039.64 105 133 Transformer, Pt/Volt 15 Kv 7013576 1 1,806.68 767.04 1,039.64 106 134 Transformer, Pt/Volt 69 Kv 7000430 1 69,656.02 23,974.94 45,681.08 107 135 Transformer, Pt/Volt Inst 15 K 7013581 3 3,544.84 1,504.94 2,039.90 108 136 Transformer, Stat Serv, 15 Kv 7020217 3 2,535.78 1,168.89 1,366.89 109 Load Tap Changer 138kV 7057516 1 42,245.70 1,165.95 41,079.75 110 Load Tap Changer 138kV 7057517 1 45,275.15 1,249.60 44,025.55 TOTAL GEORGETOWN SUBSTATION EQUIPMENT $1,979,670.77 $750,838.92 $1,228,831.85 Electric Substation Purchase Agreement Amendment No. 1 Page 9 of 9 EXHIBIT B, SUBSTATION REAL PROPERTY Rivery Substation property description: Consisting of a tract of land containing approximately 1.477 acres of land, more or less, situated in Williamson County, Texas, and being more fully described in a Special Warranty Deed from Quorum Rivery, Inc. to LCRA Transmission Services Corporation on July 31, 2002, as recorded in Doc. No. 2002059169, Official Public Records of Williamson County, Texas, incorporated herein by reference and made a part hereof for all purposes, subject however to corrections and adjustments which may be made in a final survey to be completed before closing and subject to reservations of transmission line right-of-way and line equipment easements to be reserved in favor of LCRA TSC. Chief Brady Substation property description: A tract of land containing approximately 3.66 acres of land situated in Williamson County, Texas, and being more fully described in a Special Warranty deed from estate of Merle P. Weir to Lower Colorado River Authority on December 11, 1992, as recorded in Vol. 2253, Page 189, Official Records of Williamson County Texas, incorporated herein by reference and made a part hereof for all purposes and subsequently conveyed by Lower Colorado River Authority to LCRA Transmission Services Corporation on January 1, 2002 in a Special Warranty Deed as recorded in Doc. No. 2001088595, Official Records of Williamson County Texas, incorporated herein by reference and made a part hereof for all purposes, subject however to corrections and adjustments which may be made in a final survey to be completed before closing and subject to reservations of transmission line right-of-way and line equipment easements to be reserved in favor of LCRA TSC. Georgetown Substation property description: Georgetown Substation property removed from transaction by First Amendment to Agreement. City of Georgetown, Texas SUBJECT: Overview of the purpose and uses for Tax Increment Reinvestment Zones. Micki Rundell, CFO ITEM SUMMARY: This item includes a presentation on the basics of Tax Increment Reinvestment Zones and how they are used for financing capital infrastructure projects. FINANCIAL IMPACT: N/A SUBMITTED BY: Micki Rundell, CFO ATTACHMENTS: Description Type TIRZ - GUS Board 6 13 14 Presentation Tax Increment Reinvestment Zones (TIRZ) Overview GUS Board June 13, 2014 What is a TIRZ? •An economic development tool created, monitored, & regulated by a city or county •Area is predominately open w/ physical & economic constraints to development •Area tax base is relatively low •Significant potential to stimulate new development •Inadequate infrastructure Purpose: Implemented to help finance public infrastructure that would not otherwise occur “but for” creation of Zone. TIRZ Basics Financing District: •Purpose to finance PUBLIC improvements & enhance infrastructure within a DEFINED AREA •Authorized by the State Legislature in 1983 •Governed by Chapter 311, Texas Tax Code •Can be created by City or County –Can contribute up 100% of increment to TIRZ •Schools are ineligible to participate in TIRZ How does a TIRZ work? •Property value at the time of creation in Zone becomes established BASE VALUE •Private or public investors construct public infrastructure within Zone •Property values increase •Increase in real property value (increment) used to pay for new infrastructure •Zone expires, taxing jurisdictions retain total tax revenue How does a TIRZ work? BASE VALUE Property owners pay the tax bill based on the TOTAL value Developer funds public improvements up front – property values increase due to improvements TIME Taxing entities retain tax payment related to BASE value Participating Taxing Entities Payment to Developer based upon agreement Payments made to TIF Taxing entities remit tax payment related to INCREASED value TIRZ flow of funds •Project feasibility analysis –Is the Zone viable –How much in funding will it support •List of eligible infrastructure projects include: •Utilities including water, sewer and electric •Public Use Facilities •Parks & Recreation Facilities •Streets & Drainage •Parking Facilities TIRZ Project Plan TIRZ Project Plan (con’t) •Estimated amount of debt to be issued •Timing of costs or obligations •Financing methods & expected sources of revenue •Current total appraised property value of zone •Estimated annual captured incremental value of zone for each year of its existence •Duration of the zone Other TIRZ Information •TIRZ Board of Directors •5 - 15 members •Board appointed by creating entity (city or county) •Each additional taxing unit may appoint 1 member •Appointed for two-year terms •Terms may be staggered •City TIRZ include: –Downtown TIRZ, Rivery Park TIRZ, Williams Drive Gateway TIRZ & South Georgetown TIRZ QUESTIONS? City of Georgetown, Texas SUBJECT: Executive Session In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session. Sec. 551.071 Consultation with Attorney -- Consideration and possible recommendation to approve a settlement with TCEQ relating to the Dove Springs Waste Water Treatment Plant. -- Glenn W. Dishong, Utility Director ITEM SUMMARY: FINANCIAL IMPACT: N/A SUBMITTED BY: Glenn W. Dishong/Utility Director City of Georgetown, Texas SUBJECT: Action from Executive Session ITEM SUMMARY: FINANCIAL IMPACT: N/A SUBMITTED BY: City of Georgetown, Texas SUBJECT: ITEM SUMMARY: FINANCIAL IMPACT: N/A SUBMITTED BY: