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Agenda_GUS_06.14.2019
Notice of Meeting for the Georgetown Utility System Adv isory Board and the Gov erning Body of the City of Georgetown June 14, 2019 at 2:00 P M at Georgetown Municipal Complex, 300-1 I ndustrial Av enue, Georgetown T X T he C ity of G eorgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require as s is tance in partic ipating at a public meeting due to a disability, as defined under the ADA, reas onable as s is tance, adaptations , or ac commodations will be provided upon request. P leas e c ontact the C ity S ec retary's O ffic e, at leas t three (3) days prior to the sc heduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626 for additional information; T T Y users route through R elay Texas at 711. Regular Session (T his R egular S es s ion may, at any time, be rec es s ed to c onvene an Exec utive S es s ion for any purpose authorized by the O pen Meetings Act, Texas G overnment C ode 551.) A C all to O rder T he Board may, at any time, recess the R egular S es s ion to convene in Executive S ession at the request of the C hair, a Board Member, the C ity Manager, As s is tant C ity Manager, G eneral Manager of Utilities, C ity C ounc il Member, or legal counsel for any purpose authorized by the O pen Meetings Act, Texas G overnment C ode C hapter 551, and are subject to ac tion in the R egular S ession that follows . B Introduc tion of Visitors Employee R ec ognition -- C ameron C urrie, O perator Tec hnician S enior -- David T homis on, Water S ervic es Manager C June 2019 G US C I P Updates and May C ounc il Actions Wes ley Wright, P.E., S ys tems Engineering Director/Michael Hallmark, C I P Manager D Indus try Updates L egislativ e Regular Agenda E P ublic Wishing to Address the Board O n a subject that is posted on this agenda: P leas e fill out a s peaker registration form which c an be found on the table at the entrance to the Board Meeting. C learly print your name and the letter of the item on whic h you wis h to s peak and pres ent it to the S taff Liais on, prior to the start of the meeting. You will be called forward to s peak when the Board c onsiders that item. O nly persons who have delivered the speaker form prior to the meeting being called to order may speak. O n a subject not posted on the agenda: P ers ons may add an item to a future R egular sc heduled Board agenda by filing a written reques t with the S taff Liaison no later than one week prior to the Board meeting. T he request mus t inc lude the speaker’s name and the spec ific topic to be addres s ed with sufficient information to inform the board and the public. Only those persons who have submitted a timely request will be allowed to speak. F or Board Liais on contac t information, please logon to Page 1 of 58 https ://government.georgetown.org/georgetown-utility-sys tem-advis ory-board-gus/. -- At time of pos ting, no persons had signed up to addres s the Board. F R eview and pos s ible ac tion to approve the minutes from the regular G US Board meeting held on May 10, 2019. - S heila K. Mitchell, G US Board Liais on G C ons ideration and possible recommendation to approve a contrac t with S anta C lara C onstruc tion, Ltd. (S anta C lara) of Aus tin, Texas for the 2019 West Loop Waterline Improvements projec t in the amount of $854,862.00. - Wes ley Wright, P.E., S ys tems Engineering Director/Michael Hallmark, C I P Manager H C ons ideration and possible recommend ation to approve Tas k O rder C DM-19-004 with C DM S mith of Aus tin, T X. for p ro fes s io nal s ervic es related to the No rth Lake Water Treatment P lant exp ansion in the amount of $2,617,200.00 -- Wes ley Wright, P.E., S ys tems Engineering Directo r/Michael Hallmark, C I P Manager Adjournment Ce rtificate of Posting I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of Meeting was posted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a plac e readily acc es s ible to the general public as required by law, on the _____ day of _________________, 2019, at __________, and remained s o posted for at leas t 72 c ontinuous hours prec eding the s cheduled time of said meeting. __________________________________ R obyn Dens more, C ity S ec retary Page 2 of 58 City of Georgetown, Texas Utility System Advisory Board June 14, 2019 S UB J E C T: C all to O rder T he Board may, at any time, rec es s the R egular S ession to c onvene in Exec utive S es s ion at the reques t of the C hair, a Board Member, the C ity Manager, Assistant C ity Manager, G eneral Manager of Utilities , C ity C ouncil Member, or legal c ouns el for any purpos e authorized by the O pen Meetings Ac t, Texas G overnment C ode C hapter 551, and are s ubjec t to action in the R egular S es s ion that follows. IT E M S UMMARY: F IN AN C IAL IMPAC T: N/A S UB MIT T E D B Y: Page 3 of 58 City of Georgetown, Texas Utility System Advisory Board June 14, 2019 S UB J E C T: June 2019 G US C I P Updates and May C ouncil Ac tions Wesley Wright, P.E., S ystems Engineering Direc tor/Mic hael Hallmark, C I P Manager IT E M S UMMARY: G US Item Up d ate C o versheet June 2019 Berry Creek Wastewater Interceptor – 3C J C rews have 3,730 LF of 30” pipe installed and 2,270 LF of 36” pipe. 18 MH’s ins talled & 2 creek c ros s ings with 1 tree bore completed Berry Creek Wastewater Interceptor Phases 1, 2 & 3 Alternative routing around Berry S prings P ark under review and redesign Braun Elevated S torage Tank (E S T) S trip out crew on site, outs ide dome forms are removed, and c rews are working on landings and ladder install. S teel C rew to arrive 24th of June and Electrical and Water tie in 2nd week of June Cedar Breaks to P astor Dedicated Water Line C rews have installed 4620 LF of 24” waterline along DB Woods and behind the hous es in Avant property. Bores under the middle G abriel are being bac k reamed with an 18” ream. Bores behind the hous es for the tree bore are being back reamed with a 12” ream C R 255 R ec ommended by G US 10/09/15, approved by C C on 10/27/15. P reliminary C onstruc tion P lans are near 80% c omplete & Eas ements 50% complete E AR Z Area 1 - 2018 P M C onstruc tion has c ompleted P oint R epairs & P ipe Bursting Lake WT P Chemical S torage Improvements Tas k O rder approved by G US Board 12/8/17 & C ity C ounc il 12/12/17. Tentatively out for Bid S ummer 2019 Lake WT P Raw Water Intake & Pump Station Improvements Divers have installed all 9 s lide gates & gate c ontrol stems /brac kets . P ipe work to be ins talled during low water usage months in the F all Park Lift S tation Tas k O rder recommended by G US 2/10/17& approved by C ity C ounc il 2/18/17. 100% Des ign P lans & S pec s being reviewed by S taff, Bids in s ummer 2019 Pastor Pump Station P ump start up for new s ubmersible pump was s uc cessful. P ump is c urrently off while programming for S C ADA is being done. Waiting on delivery of s econd pump, s tarted hard piping for pump #4 at North Lake pump station Pecan Branch WWT P C rews succ es s fully tied in the 24” line c onnecting the influent sides of the aeration basins . C ontinue to work on air piping in the sludge holding bas ins. Blue topping road that goes around plant Ronald Reagan Water Line 30” water line is s ubstantially complete, crews are working on haul off and dressing up, hydrants and ARV’s are installed, dres s ing site up then c rews will move to Mission O aks and s tart on the 24” waterline Page 4 of 58 S an Gabriel Wastewater Treatment P lant – Belt Press Tas k O rder approved by G US Board 3/9/18 & by C ity C ouncil 3/27/18. Tentatively out for Bid S ummer 2019 S hell Road Water line F inal Design P lans are 90% complete & Easements are 60% complete S outh Lake Water Treatment Plant – Intake & Raw Waterline Task O rder approval by G US Board 1/11/19 & C ity C ounc il 1/22/19 S un City 2.0 MG Elevated S torage Tank Interior bowl c omplete and cure time has started, tank estimated to be on line first week of June Water Tank Rehab- 2018 C DM Tas k O rder recommended by G US Board 12/8/17 & approved by C ounc il 12/12/17 Tentatively out for Bid S ummer 2019 West University 2018 Waterline Improvements 12” waterline extension has been ins talled/tested and is now on line, dres s up work along W. University continues May Council Actions -- attached F IN AN C IAL IMPAC T: N/A S UB MIT T E D B Y: Wesley Wright, P.E., S ystems Engineering Direc tor/Mic hael Hallmark, C I P Manager. AT TAC H ME N T S: Description Type June 2019 GUS Updates Backup Material May Council Actions Backup Material Page 5 of 58 GUS Item Update Coversheet June 2019 Berry Creek Wastewater Interceptor – 3CJ Crews have 3,730 LF of 30” pipe installed and 2,270 LF of 36” pipe. 18 MH’s installed & 2 creek crossings with 1 tree bore completed Berry Creek Wastewater Interceptor Phases 1, 2 & 3 Alternative routing around Berry Springs Park under review and redesign Braun Elevated Storage Tank (EST) Strip out crew on site, outside dome forms are removed, and crews are working on landings and ladder install. Steel Crew to arrive 24th of June and Electrical and Water tie in 2nd week of June Cedar Breaks to Pastor Dedicated Water Line Crews have installed 4620 LF of 24” waterline along DB Woods and behind the houses in Avant property. Bores under the middle Gabriel are being back reamed with an 18” ream. Bores behind the houses for the tree bore are being back reamed with a 12” ream CR 255 Recommended by GUS 10/09/15, approved by CC on 10/27/15. Preliminary Construction Plans are near 80% complete & Easements 50% complete EARZ Area 1 - 2018 PM Construction has completed Point Repairs & Pipe Bursting Lake WTP Chemical Storage Improvements Task Order approved by GUS Board 12/8/17 & City Council 12/12/17. Tentatively out for Bid Summer 2019 Lake WTP Raw Water Intake & Pump Station Improvements Divers have installed all 9 slide gates & gate control stems/brackets. Pipe work to be installed during low water usage months in the Fall Park Lift Station Task Order recommended by GUS 2/10/17& approved by City Council 2/18/17. 100% Design Plans & Specs being reviewed by Staff, Bids in summer 2019 Pastor Pump Station Page 6 of 58 Pump start up for new submersible pump was successful. Pump is currently off while programming for SCADA is being done. Waiting on delivery of second pump, started hard piping for pump #4 at North Lake pump station Pecan Branch WWTP Crews successfully tied in the 24” line connecting the influent sides of the aeration basins. Continue to work on air piping in the sludge holding basins. Blue topping road that goes around plant Ronald Reagan Water Line 30” water line is substantially complete, crews are working on haul off and dressing up, hydrants and ARV’s are installed, dressing site up then crews will move to Mission Oaks and start on the 24” waterline San Gabriel Wastewater Treatment Plant – Belt Press Task Order approved by GUS Board 3/9/18 & by City Council 3/27/18. Tentatively out for Bid Summer 2019 Shell Road Water line Final Design Plans are 90% complete & Easements are 60% complete South Lake Water Treatment Plant – Intake & Raw Waterline Task Order approval by GUS Board 1/11/19 & City Council 1/22/19 Sun City 2.0 MG Elevated Storage Tank Interior bowl complete and cure time has started, tank estimated to be on line first week of June Water Tank Rehab- 2018 CDM Task Order recommended by GUS Board 12/8/17 & approved by Council 12/12/17 Tentatively out for Bid Summer 2019 West University 2018 Waterline Improvements 12” waterline extension has been installed/tested and is now on line, dress up work along W. University continues Page 7 of 58 Project: Berry Creek Wastewater Interceptor Project# 3CJ Update – June 2019 Project Description: This project will consist of approximately 15,000 linear feet of wastewater interceptor ranging in diameter from 36-inch to 30-inch from the existing Berry Creek lift station to the existing Sun City lift station. The alignment of the interceptor will generally follow Berry Creek. Purpose: The purpose of this project is to add wastewater capacity in Sun City, provide wastewater service to the Shell road area, and will allow Sun City Lift Station to come off line when the future phases are complete. Project Manager: Ken Taylor Engineer: CDM Smith Contractor: Santa Clara Construction Phase Start Finish Status / Comments Preliminary Engineering May 2015 February 2016 Recommended by GUS 5/8/15 approved by CC 5/26/15. Final Design February 2016 March 2018 100% complete ROW / Easements June 2015 Complete Bid / Award Bid # Approved by City Council on 12/11/18, NTP issued 1/24/19 Construction January 2019 February 2020 Crews have 3,730 LF of 30” pipe installed and 2,270 LF of 36” pipe & 18 MH’s installed. 2 creek crossings & 1 tree bore completed Post Construction Page 8 of 58 Project: Berry Creek Wastewater Interceptor Phase 1,2, &3 Project# Update – June 2019 Project Description: This project will consist of approximately 21,500 linear feet of wastewater interceptor ranging in diameter from 36-inch to 48-inch from the existing Berry Creek lift station to the existing Pecan Branch Wastewater Plant. The alignment of the interceptor will generally follow Berry Creek. Purpose: The purpose of this project is to add wastewater capacity in Sun City, provide wastewater service to the Shell road area, and will allow Sun City Lift Station to come off line. Project Manager: Ken Taylor Engineer: Walker Partners, LLC Contractor: TBD Phase Start Finish Status / Comments Preliminary Engineering November 2017 November2018 Recommended by GUS 10/13/17 Approved by City Council 10/23/17. Boring samples being analyzed Final Design November 2018 January 2019 ROW / Easements Bid / Award Bid # Alternative routing around Berry Springs Park under review and redesign Construction January 2019 April 2020 Post Construction Page 9 of 58 Project: Braun EST Project# 2JG Update – June 2019 Project Description: This project involves - Design, bidding and general services during construction for a 3 MG elevated storage tank (EST) at the Braun EST site Purpose: The purpose of this project is to add additional elevated water storage capacity and meet the demands of the water system in the 1178 pressure plane. Project Manager: Ken Taylor Engineer: CDM Contractor: Landmark Structures Phase Start Finish Status / Comments Preliminary Engineering January 2018 March 2018 Task Order approved by GUS Board 12/8/17 & by City Council 12/12/17 Final Design April 2018 July 2018 ROW / Easements Bid / Award Bid # September 2018 October 2018 Approved by GUS Board & Council in October Construction January ‘19 Strip out crew on site, outside dome forms are removed, crews are working on landings and ladder install. Steel Crew to arrive 24th of June & Electrical and Water tie in 2nd week of June Post Construction Page 10 of 58 Project: Cedar Breaks EST – Pastor 24 Inch Dedicated Water Line Project# 2JI Update – June 2019 Project Description: This project will consist of approximately 12,000 linear feet water line that will run from Cedar Breaks Elevated Storage Tank to the Pastor Ground Storage Tank. The waterline will run in DB Woods Rd right-of-way for the northern portion and around the north and western border of Wood Ranch for the southern portion. Purpose: The purpose of this project is to run a dedicated water line from Cedar Breaks EST to Pastor Pump Station, this dedicated 24-inch waterline will allow the Pastor Pump Station to fill without depleting the existing distribution system and effecting fire flow. This will also increase the capacity of the Pastor Pump Station to keep up with growth and demand in the Western District. Project Manager: Ken Taylor Engineer: CDM Smith Contractor: Prota Construction Phase Start Finish Status / Comments Preliminary Engineering July 2018 September 2018 Task Order approved by GUS Board 6/6/18 & City Council 6/26/18 Final Design October 2018 November 2018 Preliminary Survey work starting ROW / Easements July 2018 November 2018 Complete Bid / Award Bid # January 2019 February 2019 Approved by GUS Board & Council February 2019 Construction Early 2019 Crews installed 4620 LF of 24” waterline along DB Woods Bores under the middle Gabriel are being back reamed with an 18” Post Construction Page 11 of 58 Project: County Road 255 Waterline Improvements Project# 2JE Update – June 2019 Project Description: This project involves upgrading the existing 15-inch water main with 16-inch C-905 or DI pipe. This project will consist of approximately 44,500 LF of 16-inch water main replacement. Purpose: The purpose of this project is to upgrade the class pipe water mains to C-905 or DI pipe, and replace this existing main that has a large amount of water leaks. Project Manager: Ken Taylor Engineer: KPA Contractor: TBD Phase Start Finish Status / Comments Preliminary Engineering October 2015 March 2016 Recommended by GUS 10/09/15, approved by City Council on 10/27/15. Final Design March 2016 February2018 80% Complete ROW / Easements October 2015 50% complete Bid / Award Bid # Construction Post Construction Page 12 of 58 Project: EARZ Area 1 - 2018 Project# 3CQ Update – June 2019 Project Description: This project will consist of pipe bursting, cured-in-place, open trench, & rehabbing manholes. Purpose: The purpose of this project is to make repairs on the wastewater collection system to be in compliance with TCEQ rules and regulations. Project Manager: Chris Logan Engineer: KPA Contractor: PM Construction Phase Start Finish Status / Comments Preliminary Engineering March 2017 June 2017 Task Order Recommended by GUS 2/10/17 Approved by CC 2/28/17 Final Design June 2017 August 2017 September 2018, reviewing 90% plans ROW / Easements N/A N/A N/A Bid / Award Bid # Bid opening Approved by City Council 12/11/18 Construction PM Construction has completed Point Repairs & Pipe Bursting Post Construction Page 13 of 58 Project: Lake WTP – Chemical Storage Improvements Project# 2CW Update – June 2019 Project Description: This project involves - Design, bidding and general services during construction for the design of sodium permanganate storage and feed system improvements at the Lake WTP. Purpose: The purpose of this project is the sodium permanganate storage and feed system improvements will be bid so that small specialized, qualified chemical feed contractors can bid the project. Project Manager: Ken Taylor Engineer: CDM Contractor: TBD Phase Start Finish Status / Comments Preliminary Engineering January 2018 March 2018 Task Order approved by GUS Board 12/8/17 & City Council 12/12/17 Final Design April 2018 June 2018 ROW / Easements Bid / Award Bid # July 2 018 September 2018 Tentatively out for Bid Summer 2019. Construction Post Construction Page 14 of 58 Project: Lake Water Treatment Plant Raw Water Intake & Pump Station Maintenance Improvements Project# 2CU Update – June 2019 Project Description: This project involves - Design bidding and general services during construction for the maintenance improvements consist of replacing the intake gates and other general maintenance on the 40-year-old intake. The maintenance improvements also consist of replacing some discharge piping at the Raw Water Pump Station Purpose: The purpose of this project is the replacing the intake gates and other general maintenance on the 40-year-old intake. There will also be revisions to the discharge piping that will reduce the pump head loss at the existing pump Project Manager: Ken Taylor Engineer: CDM Contractor: Huffman Contractors Phase Start Finish Status / Comments Preliminary Engineering October 2017 November 2017 Approved by GUS Board 9/17 & City Council September 17 Final Design November 2017 February 2018 ROW / Easements Bid / Award Bid # April 2018 May 2018 Approved by City Council 5/22/18 Construction Fall 2018 Divers have installed all 9 slide gates & gate control stems/brackets. Pipe work to be installed during low water usage months in the Fall Post Construction Page 15 of 58 Project: San Gabriel Park Lift Station Improvements Project# 3CN Update – June 2019 Project Description: This project will consist of the construction a new wastewater lift station with appurtenant electrical and instrumentation improvements. Purpose: The purpose of this project is to provide wastewater service for growth and development in the San Gabriel Wastewater Basin. Project Manager: Ken Taylor Engineer: KPA Contractor: TBD Phase Start Finish Status / Comments Preliminary Engineering March 2017 June 2017 Recommended by GUS 2/10/17& City Council 2/18/17 Final Design July 2017 December 2017 90% Plans under review by Staff TCEQ variance under review ROW / Easements N/A N/A Bid / Award Bid # Tentatively Bids in Summer 2019 Reviewing 100% Plans & Specs prior to Bid Construction Post Construction Page 16 of 58 Project: Pastor Pump Station Project# 2BZ Update – June 2019 Project Description: This project involves upgrading the existing pump station with two new motors, pumps, electrical, instrumentation & HVAC. Design of pipeline improvements to provide more water to the Pastor Pump Station and to complete the West Loop Water Line near SH 29 and DB Wood Road. Purpose: The purpose of this project is to upgrade pipeline improvements and to provide more water to the Pastor Pump Station and to complete the West Loop Water Line near SH 29 and DB Wood Road. Project Manager: Ken Taylor Engineer: CDM Contractor: Archer Western Phase Start Finish Status / Comments Preliminary Engineering May 2017 October 2017 Task Order recommended by GUS 4/14/17 and goes to Council 4/25/17. Final Design October 2017 February 2018 ROW / Easements Bid / Award Bid # GUS Board approved Contract with Archer Western 3/9/18 and Council approved 3/27/18 Construction April 2018 May 2019 Pump start up for new submersible pump was successful, waiting on delivery of second pump, started hard piping for pump #4 at North Lake pump station Page 17 of 58 Project: Pecan Branch Wastewater Treatment Plant Expansion Project# 3CA Update – June 2019 Project Description: The project includes expanding the existing Pecan Branch WWTP from 1.5 to 3.0 MGD including the construction of an influent pump station, screening and grit removal facilities, aeration basins, secondary clarifiers, cloth disk filters, UV disinfection facility, sludge holding tanks facilities, site grading and paving, electrical improvements, and instrumentation improvements. Purpose: The purpose of this project is to provide wastewater treatment for future growth and development. Project Manager: Ken Taylor Engineer: CDM Smith Contractor: CSA Construction Phase Start Finish Status / Comments Preliminary Engineering November 2012 March 2013 Complete Final Design December 2015 January 2017 100% Set of Plans ROW / Easements Complete Bid / Award Bid # 201717 March 2017 May 2017 Bid Opening 3/28/17 GUS Board approved 4/14/17 City Council 4/25/17 Construction July 2017 August 2019 Crews successfully tied in the 24” line connecting the influent sides of the aeration basins. Continue to work on air piping in the sludge holding basins. Blue topping road that goes around plant Post Construction Page 18 of 58 Project: Ronald Reagan Waterline Improvements Project# 2JM Update – June 2019 Project Description: This project involves upgrading the existing 15-inch water main with 16-inch C-905 or DI pipe. This project will consist of approximately 44,500 LF of 16-inch water main replacement. Purpose: The purpose of this project is to install 21,300 LF of 30” water main on the west side of Ronald Reagan from FM 2338 (Williams dr) to FM 3405 Project Manager: Ken Taylor Engineer: KPA Contractor: Royal Vista Phase Start Finish Status / Comments Preliminary Engineering October 2015 March 2016 KPA Task Order approved by GUS Board & City Council on 8/28/18 Final Design March 2016 February2018 80% Complete ROW / Easements October 2015 50% complete Bid / Award Bid # Approved by City Council 12/11/18 Construction January 2019 September 2019 30” water line is substantially complete, crews are working on haul off and dressing up, hydrants and ARV’s are installed, dressing site up then crews will move to Mission Oaks and start on the 24” waterline Post Construction Page 19 of 58 Project: San Gabriel Wastewater Treatment Plant – Belt Press Project# 3CP Update – June 2019 Project Description: This project involves - Design, bidding and general services during construction for a new sludge dewatering building and the installation of dewatering equipment, a polymer system and a conveyor for the San Gabriel Wastewater Treatment Plant (WWTP) Purpose: The purpose of this project is to replace the existing drying beds with a new sludge dewatering building and the installation of dewatering equipment, a polymer system and a conveyor to load a roll-off dumpster. Project Manager: Ken Taylor Engineer: CDM Contractor: TBD Phase Start Finish Status / Comments Preliminary Engineering April 2018 August 2018 Task Order approved by GUS Board 3/9/18 & by City Council 3/27/18 Final Design August 2018 December 2018 ROW / Easements N/A Bid / Award Bid # February 2019 March 2019 Tentatively out for Bid Summer 2019 Construction Post Construction Page 20 of 58 Project: Shell Road Waterline Improvements Project# 3CI Update – June 2019 Project Description: This project will consist of approximately 13,500 LF of 16-inch water line and approximately 2300 LF of 12-inch waterline. Purpose: The purpose of this project is to provide secondary feed of water to Sun City. Project Manager: Ken Taylor Engineer: KPA Contractor: TBD Phase Start Finish Status / Comments Preliminary Engineering April 2015 August 2015 Task Order Recommended by GUS 3/13/15 Approved by CC 3/24/15. Final Design August 2015 March 2018 90% complete ROW / Easements June 2015 October 2017 60% complete Bid / Award Bid Construction Post Construction Page 21 of 58 Project: South Lake Water Treatment Plant Intake & Raw Waterline Project# 2BN Update – June 2019 Project Description: This project will consist of design/engineering for a 22 MGD raw water intake & pump station with future expansion to 44 MGD and 3,800 LF if raw water pipeline to carry water to the SLWTP. Purpose: The purpose of this project is to provide the supply & demand for future water needs for the City of Georgetown and Western District Project Manager: Ken Taylor Engineer: CDM Contractor: TBD Phase Start Finish Status / Comments Preliminary Engineering February 2019 August 2019 Task Order approval by GUS Board 1/11/19 & City Council 1/22/19 Final Design August 2019 April 2020 ROW / Easements Bid / Award Bid Summer 2020 Construction Fall 2020 Post Construction Page 22 of 58 Project: Sun City Elevated Water Storage Tank Project# 2CP Update – June 2019 Project Description: This project will consist of the replacement of the existing .4 million gallon Elevated Water Storage Tank with a 2 million gallon Elevated Water Storage Tank. Purpose: The purpose of this project is to increase elevated water storage in the Sun City 1015 pressure plan from .4 MG to 2MG to meet the demands of the water system in the 1015 pressure plane. Project Manager: Chris Pousson Engineer: Dunham Engineering, Inc. Contractor: CB&I Phase Start Finish Status / Comments Preliminary Engineering November 2016 May 2017 Task Order recommended by GUS 11/11/16, Approved by CC 11/22/16. Final Design May 2017 June 2017 100% complete ROW / Easements N/A N/A N/A Bid / Award Bid # July 2017 September 2017 GUS Board and Council Approved Construction December 2017 June 2019 Interior bowl complete and cure time has started, tank estimated to be on line first week of June Post Construction Page 23 of 58 Project: Water Tank Rehab - 2018 Project# 2CX Update – June 2019 Project Description: This project involves - Design bidding and general services during construction for the demolition of the steel ground storage tank (GST) and steel lime silo at the Park Water Treatment Plant (WTP), demolition of the Woods GST, and rehabilitation of the 1 MG GST at the Southside WTP; and design Purpose: The purpose of this project is the demolition of the steel structures at the Park WTP and the Woods sites and rehabilitation of the 1 MG GST at the Southside WTP site will be bid so that qualified demolition and tank rehab contractors can bid the project. Project Manager: Ken Taylor Engineer: CDM Contractor: TBD Phase Start Finish Status / Comments Preliminary Engineering January 2018 March 2018 Task Order recommended by GUS Board 12/8/17 & approved by Council 12/1/2/17 Final Design April 2018 June 2018 ROW / Easements Bid / Award Bid # July 2018 September 2018 Tentatively out for Bid Summer 2019 Construction Post Construction Page 24 of 58 Project: West University 2018 Waterline Improvements Project# 2JJ Update – June 2019 Project Description: This project will consist of approximately 1,220 LF of 12-inch water line and approximately 150 LF of 8-inch waterline. Purpose: The purpose of this project is to provide adequate flows & pressure to the University/IH 35 area Project Manager: Ken Taylor Engineer: CDM Contractor: Smith Contracting Phase Start Finish Status / Comments Preliminary Engineering April 2015 August 2015 Task Order Recommended by GUS 3/13/15 Approved by CC 3/24/15. Final Design August 2015 March 2018 October 2018 ROW / Easements June 2015 October 2017 Complete Bid / Award Bid Approved by City Council 12/11/18, PreConstruction Meeting scheduled for 1/11/19 with NTP to be issued shortly after Construction January 2019 August 2019 12” waterline extension has been installed/tested and is now on line, dress up work along W. University continues Post Construction Page 25 of 58 GUS BOARD ITEMS FORWARDED TO COUNCIL May 28, 2019 I Forwarded from Georgetown Utility Systems Advisory Board (GUS): Consideration and possible action to approve renewal #1 to the contract agreement #18-0039-GC with Brenntag Southwest, Inc., for Water and Wastewater Treatment Plant chemicals (Sodium Hypochlorite) in the estimated amount of $309,931.50 -- Glenn W. Dishong, Utility Director J Forwarded from Georgetown Utility Systems Advisory Board (GUS): Consideration and possible action to exercise an option to renew an Agreement with HydroPro Solutions LLC for providing Master Meter water meters and registers for the Advanced Metering Infrastructure system with a not to exceed amount of $1,000,000.00 -- Glenn W. Dishong, Utility Director K Forwarded from Georgetown Utility Systems Advisory Board (GUS): Consideration and possible action to renew an Agreement with Wesco Distribution, Inc. to provide Honeywell electric meters and related items for the Advanced Metering Infrastructure system in an amount not to exceed $420,000.00 -- Glenn W. Dishong, Utility Director L Forwarded from Georgetown Utility Systems Advisory Board (GUS): Consideration and possible action to approve Task Order #GVR-19-001-TO to Garver USA for the design of 12 inch water main from SE Inner Loop to the Vantage apartments along FM 1460 in the amount of $61,663.00 -- Wesley Wright, P.E., Systems Engineering Director M Forwarded from Georgetown Utility Systems Advisory Board (GUS): Consideration and possible action to approve Task Order KPA-19-006 with Kasberg, Patrick & Associates, LP of Georgetown, Texas, for professional services related to the 2019 EARZ Wastewater Rehabilitation - Area 2 in the amount of $382,745.00 -- Wesley Wright, P.E., Systems Engineering Director ALL ITEMS PASSED Page 26 of 58 City of Georgetown, Texas Utility System Advisory Board June 14, 2019 S UB J E C T: R eview and possible action to approve the minutes from the regular G US Board meeting held on May 10, 2019. - S heila K. Mitc hell, G US Board Liaison IT E M S UMMARY: Board to review, revis e and/or approve the minutes from the regular G US Board meeting held on May 10, 2019. F IN AN C IAL IMPAC T: N/A S UB MIT T E D B Y: S heila K. Mitchell/G US Board Liaison AT TAC H ME N T S: Description Type GUS May 10 2019 DRAFT Minutes Backup Material Page 27 of 58 Minutes of the Meeting of the Georgetown Utility Systems Advisory Board and the Governing Body of the City of Georgetown, Texas May 10, 2019 at 2:00PM at Georgetown Municipal Complex, 300-1 Industrial Avenue, Georgetown, TX The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participation at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary’s Office, at least three (3) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 808 Martin Luther King, Jr. Street, Georgetown, TX 78626 for additional information: TTY users route through Relay Texas at 711. Board Members Present: Ed Pastor – Chair, Steve Fought, David Maserang, Arthur Yaeger, Edward Wiley – Secretary Board Members Absent: John Copelan – Vice Chair, Mike Cunningham Staff Members Present: Mike Babin, Glenn Dishong, Wesley Wright, Leticia Zavala, David Thomison, Mike Stasny, Chris Foster, Paul Diaz, Ken Taylor, Sheila Mitchell, Laurie Brewer, Tristan Whitmire (joined at 2:02pm), Rosemary Ledesma (joined at 2:04pm), Brian Mikulencak (joined at 2:09pm), David Morgan (joined at 2:20pm) Others Present: Trae Sutton/KPA, Addison Skrla/KPA, Greg Swoboda/Garver Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A. Call to Order – Called to order by Chair at 2:00p.m. The Board may, at any time, recess the Regular Session to convene an Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, General Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. B. Introduction of Visitors – Trae Sutton/KPA, Addison Skrla/KPA, Greg Swoboda/Garver Employee Recognition -- None submitted at time of posting C. May 2019 GUS CIP Project Updates and April Council Actions – Wesley Wright, P.E., Systems Engineering Director/Michael Hallmark, CIP Manager Wright noted reports in packets, gave brief updates on each and responded to a few questions on projects from board members. D. Industry Updates Babin stated no industry updates to be given. Legislative Regular Agenda. The Board will individually consider and possibly take action on any or all of the following items: E. Public Wishing to Address the Board On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the table at the entrance to the Board Meeting. Clearly print your name and the letter of the item on which you wish to speak and present it to the Staff Liaison, prior to the start of the meeting. You will be called forward to speak when the Board considers that item. Only persons who have delivered the speaker form prior to the meeting being called to order may speak. On a subject not posted on the agenda: Persons may add an item to a future Regular scheduled Board agenda by filing a written request with the Staff Liaison no later than one week prior to the Board meeting. The Page 28 of 58 request must include the speaker’s name and the specific topic to be addressed with sufficient informa tion to inform the board and the public. Only those persons who have submitted a timely request will be allowed to speak. For Board Liaison contact information, please logon to https://government.georgetown.org/georgetown- utility-system-advisory-board-gus/. - No persons signed up to address the board. F. Review and possible action to approve the minutes from the Regular GUS Board meeting held on April 12, 2019. – Sheila K. Mitchell, GUS Board Liaison Minutes were considered for approval. No questions or revisions. Motion by Yaeger, seconded by Maserang to approve the minutes from the Regular GUS Board meeting held on April 12, 2019. Approved 5-0-2 (Cunningham, Copelan absent) G. Consideration and possible recommendation to approve renewal #1 to the contract agreement #18 - 0039-GC with Brenntag Southwest, Inc., for Water and Wastewater Treatment Plant chemicals Sodium Hypochlorite) in the estimated amount of $309,931.50. – David Thomison, Water Services Manager Thomison provided information on chemicals used in plants, noting request is for renewal of contract. Yaeger asked and Thomison explained amount of chemicals and how they are used varies on amount of water to be treated, which fluctuates. Motion by Maserang, seconded by Fought to approve renewal #1 to the contract agreement #18 -0039-GC with Brenntag Southwest, Inc., for Water and Wastewater Treatment Plant chemicals Sodium Hypochlorite) in the estimated amount of $309,931.50. Approved 5-0-2 (Cunningham, Copelan absent) H. Consideration and possible recommendation to exercise an option to renew an Agreement with HydroPro Solutions LLC for providing Master Meter water meters and registers for the Advanced Metering Infrastructure system with a not to exceed amount of $1,000,000. – Mike Stasny, Technical Services Manager/Rosemary Ledesma, Purchasing Manager Stasny updated board on the second renewal of contract, stating vendor is a sole source provider. Meters and registers are for new water services as well as maintenance replacements. Motion by Yaeger, seconded by Maserang to renew an Agreement with HydroPro Solutions LLC for providing Master Meter water meters and registers for the Advance d Metering Infrastructure system with a not to exceed amount of $1,000,000. Approved 5-0-2 (Cunningham, Copelan absent) I. Consideration and possible recommendation to renew an Agreement with Wesco Distribution, Inc. to provide Honeywell electric meters and related items for the Advanced Metering Infrastructure system in an amount not to exceed $420,000. – Mike Stasny, Technical Services Manager/Rosemary Ledesma, Purchasing Manager Stasny updated board on the second renewal of contract for electric meters and is a sole source vendor as well. Meters are for new services and replacements as well. Fought asked if items will be moved on to Council or if Board has final approval? Stasny and Mitchell stated items will go on the Council agenda. Pastor asked and Stasny responded approximate number of meters to be purchased is based on projections and dependent on growth. Motion by Wiley, seconded by Pastor to renew an Agreement with Wesco Distribution, Inc. to provide Honeywell electric meters and related items for the Advanced Metering Infrastructure system in an amount not to exceed $420,000. Approved 5-0-2 (Cunningham, Copelan absent) J. Consideration and possible recommendation to approve Task Order KPA -19-006 with Kasberg, Patrick & Associates, LP of Georgetown, Texas, for professional services related to the 2019 EARZ Wastewater Rehabilitation – Area 2 in the amount of $382,745.00. – Wesley Wright, P.E., Systems Engineering Director/Michael Hallmark, CIP Manager Wright reminded board EARZ is the Edwards Aquifer Recharge Zone, which our system sits over, and is mandated by TCEQ (Texas Commission on Environmental Quality) to be tested /repaired once every five years. We have designated our system into five zones and staff works camera lines daily. This request is for design of any needed repairs based on data gathered by city staff. No questions or discussion. Motion by Maserang, seconded by Pastor to approve Task Order KPA-19-006 with Kasberg, Patrick & Associates, LP of Georgetown, Texas, for professional services related to the 2019 EARZ Wastewater Rehabilitation – Area 2 in the amount of $382,745.00. Approved 5-0-2 (Cunningham, Copelan absent) Page 29 of 58 K. Consideration and possible recommendation to approve Task Order #GVR-19-001-TO to Garver USA for the design of 12 inch water main from SE Inner Loop to the Vantage apartme nts along FM 1460 in the amount of $61,663.00. -- Wesley Wright, P.E., Systems Engineering Director/Michael Hallmark, CIP Manager Wright updated on need for 12” water main connecting to existing infrastructure to provide service for a future project. Request is for design of water main. Pastor asked and Wright confirmed funds are in current budget. No questions or discussion. Motion by Yaeger, seconded by Wiley to approve Task Order #GVR-19-001-TO to Garver USA for the design of 12 inch water main from SE Inner Loop to the Vantage apartments along FM 1460 in the amount of $61,663.00. Approved 5-0-2 (Cunningham, Copelan absent) L. Consideration and possible recommendation on the FY20 Capital Improvement Plan -- Wesley Wright, P.E., Systems Engineering Director Wright distributed copies of CIP included in packets. He noted Electric CIP will be discussed in Executive Session. Wright reviewed proposed Water and Water Treatment projects. No questions. He reviewed proposed Wastewater projects. Fought asked if there was anything easily identified that we would be able to cut out of the proposed projects if needed; Wright responded projects have been scrubbed to bare minimums, stating water treatment is essential for needs of the system. No further questions. Motion by Wiley, seconded by Yaeger to recommend to Council approval of the FY20 Capital Improvement Plan. Approved 5-0-2 (Cunningham, Copelan absent) Motion by Wiley, seconded by Maserang to enter into Executive Session at approximately 2:35PM. Approved 5-0-2 (Cunningham, Copelan absent) M. Executive Session In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the item listed below will be discussed in closed session and is subject to action in the regular session. Sec. 551.086 Competitive Matters Consideration, discussion and possible recommendation on the FY20 Electric Capital Improvement Plan -- Wesley Wright, P.E., Systems Engineering Director Motion by Wiley, seconded by Pastor to return to Regular Session at approximately 2:45PM. Approved 5-0-2 (Cunningham, Copelan absent) N. Action from Executive Session FY20 Electric Capital Improvement Plan Motion by Yaeger, seconded by Maserang to recommend to Council approval of the FY20 Electric Capital Improvement Plan. Approved 5-0-2 (Cunningham, Copelan absent) Adjournment Motion by Wiley, seconded by Pastor to adjourn. Meeting adjourned at 2:46PM __________________________ _____________________________ Ed Pastor – Chair Ed Wiley – Secretary _________________________________ Sheila K. Mitchell, GUS Board Liaison Page 30 of 58 City of Georgetown, Texas Utility System Advisory Board June 14, 2019 S UB J E C T: C onsideration and pos s ible rec ommendation to approve a c ontract with S anta C lara C ons truction, Ltd. (S anta C lara) of Austin, Texas for the 2019 Wes t Loop Waterline Improvements project in the amount of $854,862.00. - Wesley Wright, P.E., S ystems Engineering Direc tor/Mic hael Hallmark, C I P Manager IT E M S UMMARY: T he Wes t Loop Waterline projec t cons is t of the installation of approximately 2,410 linear feet of 24-inch water main, approximately 425 linear feet of 8-inc h water main, and approximate 136 linear feet of 36-inc h s teel casing by jack and bore. T his project will c omplete the project known as Wes t Loop Waterline and will allow us to move water from the Lake Water Treatment P lant to the Leander Elevated Water S torage Tank and or take water from the S outh S ide Water Treatment P lant. T he 2019 West Loop Water Line Improvements project was advertised for public bid on May 5 and May 12, 2019 in the Williamson C ounty S un. T hrough our offic e, we provided plans and s pecific ations to interes ted parties, including general contrac tors and plan rooms . O ther parties obtained bid documents directly from the C ity of G eorgetown P urc hasing Department web page. O n May 30, 2019, bids were opened and public ly read aloud. Ten c omplete bids (including a bid form, bid bond, experience record and acknowledgement of addenda) were rec eived. No bids were rejec ted. T he names of the bidders and total base bid amounts are s ummarized below. 1. S anta C lara C ons truction, Ltd. $ 854,862.00 2. M.A. S mith C ontracting C ompany, Inc. $1,021,095.00 3. C C C arlton Indus tries, Ltd. $1,034,160.50 4. D. G uerra C onstruc tion LLC $1,054,170.15 5. Lupe R ubio C ons truction C o., Inc . $1,151,029.75 6. Blackrock C ons truction $1,154,685.00* 7. R oyal Vis ta, Inc . $1,192,120.00 8. Aaron C onc rete C ontractors , LP $1,210,175.00 9. P rota C ons truction Inc. & P rota Inc ., JV $1,337,870.00* 10. P atin C ons truction LLC $1,439,440.00 *Values represent correc ted total bids. A tabulation of all the bid items is attached. T he low bidder on the projec t is S anta C lara C ons truction, Ltd. (S anta C lara). Two of the bids contained mathematical errors ; one in the c alculation of a single line item and one in the tabulation of the total amount bid. T he numbers shown above include c orrection of the errors . T he bid outcome was not affec ted by the c orrections. T he engineer’s es timate for the projec t was $950,000. Enc los ed in the bid pac kage, each of the bidders s ubmitted a S tatement of Bidder’s Experience (S ection 00400). We have reviewed the information provided by S anta C lara and we believe that they have the qualific ations , experience, personnel and equipment to complete this project. S anta C lara completed the Westinghous e R oad Wastewater Interceptor projec t in G eorgetown in 2015 at a cost of $1.2 million and is currently installing the Berry C reek Was tewater Interc eptor for the C ity of G eorgetown. T hey also have water line ins tallation experience with other c entral Texas municipalities . We recently c hec ked the references for S anta C lara and believe they c an complete the 2019 Wes t Loop Water Line Improvements projec t within the allotted projec t s chedule. Note that S anta C lara is currently installing a raw water pipeline along S tate Highway 29 (for R ound R oc k) in es s entially the same location as the 2019 Wes t Loop Water Line Page 31 of 58 Improvements . T heir ac tive presence and current water line experience in the area likely affords them a more favorable ec onomy of s cale relative to other bidders , allowing them to offer a more attractive bid. We recommend that the C ity of G eorgetown award the 2019 West Loop Water Line Improvements contrac t in the amount of $854,862.00 (total base bid amount) to S anta C lara C ons truction, Ltd. S TAF F R E C O MME N D AT IO N S: S taff and C DM S mith rec ommends exec uting this contrac t for the 2019 Wes t Loop Waterline Improvements projec t to S anta C lara C onstruc tion,Ltd. (S anta C lara) of Austin, Texas in the amount of $854,862.00. F IN AN C IAL IMPAC T: F unds for this expenditure are budgeted in the Water C I P. S UB MIT T E D B Y: Wesley Wright, P.E., S ystems Engineering Direc tor/Mic hael Hallmark, C I P Manager. AT TAC H ME N T S: Description Type Letter of Recommendation Backup Material Page 32 of 58 9430 Research Boulevard Building 1, Suite 200 Austin, Texas 78759 Tel: (512) 346-1100 Fax: (512) 345-1483 June 3, 2019 Mr. Michael Hallmark City of Georgetown 300 Industrial Avenue Georgetown, TX 78626 RE: 2019 West Loop Water Line Improvements Project No. 2JH Recommendation of Award Dear Mr. Hallmark: The 2019 West Loop Water Line Improvements project was advertised for public bid on May 5 and May 12, 2019 in the Williamson County Sun. Through our office, we provided plans and specifications to interested parties, including general contractors and plan rooms. Other parties obtained bid documents directly from the City of Georgetown Purchasing Department web page. On May 30, 2019, bids were opened and publicly read aloud. Ten complete bids (including a bid form, bid bond, experience record and acknowledgement of addenda) were received. No bids were rejected. The names of the bidders and total base bid amounts are summarized below. 1. Santa Clara Construction, Ltd. $ 854,862.00 2. M.A. Smith Contracting Company, Inc. $1,021,095.00 3. CC Carlton Industries, Ltd. $1,034,160.50 4. D. Guerra Construction LLC $1,054,170.15 5. Lupe Rubio Construction Co., Inc. $1,151,029.75 6. Blackrock Construction $1,154,685.00* 7. Royal Vista, Inc. $1,192,120.00 8. Aaron Concrete Contractors, LP $1,210,175.00 9. Prota Construction Inc. & Prota Inc., JV $1,337,870.00* 10. Patin Construction LLC $1,439,440.00 *Values represent corrected total bids. A tabulation of all the bid items is attached. The low bidder on the project is Santa Clara Construction, Ltd. (Santa Clara). Two of the bids contained mathematical errors; one in the calculation of a single line item and one in the tabulation of the total amount bid. The numbers shown above include correction of the errors. The bid outcome was not affected by the corrections. The engineer’s estimate for the project was $950,000. Page 33 of 58 Mr. Michael Hallmark June 3, 2019 Page 2 Enclosed in the bid package, each of the bidders submitted a Statement of Bidder’s Experience (Section 00400). We have reviewed the information provided by Santa Clara and we believe that they have the qualifications, experience, personnel and equipment to complete this project. Santa Clara completed the Westinghouse Road Wastewater Interceptor project in Georgetown in 2015 at a cost of $1.2 million and is currently installing the Berry Creek Wastewater Interceptor for the City of Georgetown. They also have water line installation experience with other central Texas municipalities. We recently checked the references for Santa Clara and believe they can complete the 2019 West Loop Water Line Improvements project within the allotted project schedule. Note that Santa Clara is currently installing a raw water pipeline along State Highway 29 (for Round Rock) in essentially the same location as the 2019 West Loop Water Line Improvements. Their active presence and current water line experience in the area likely affords them a more favorable ecomony of scale relative to other bidders, allowing them to offer a more attractive bid. We recommend that the City of Georgetown award the 2019 West Loop Water Line Improvements contract in the amount of $854,862.00 (total base bid amount) to Santa Clara Construction, Ltd. Sincerely, Alan D. Rhames, P.E. CDM Smith Inc. TBPE Firm Registration No. F-3043 Attachments cc: Wesley Wright, P.E. / City of Georgetown Ken Taylor / City of Georgetown Cheryl Wright/City of Georgetown Allen Woelke, P.E. / CDM Smith Page 34 of 58 City of Georgetown 2019 West Loop Water Line Improvements Project No. 2JH BID TABULATION SUMMARY May 30, 2019 Approved Bidders Santa Clara Construction, Ltd M.A. Smith Contracting Complany, Inc. CC Carlton Industries, Ltd. D Guerra Construction LLC Lupe Rubio Construction Co, Inc. Acknowledged all Addenda √√√√√ Provide Bid Security (5%)√√√√√ Provide Information from 00400 √√√√√ Total - Base Bid $854,862.00 $1,021,095.00 $1,034,160.50 $1,054,170.15 $1,151,029.75 Approved Bidders Blackrock Construction Royal Vista, Inc. Aaron Concrete Contractors, LP Prota Construction Inc. & Prota Inc., JV Patin Construction LLC Acknowledged all Addenda √√√√√ Provide Bid Security (5%)√√√√√ Provide Information from 00400 √√√√√ Total - Base Bid $1,154,685.00 $1,192,120.00 $1,210,175.00 $1,337,870.00 $1,439,440.00 Page 35 of 58 CITY OF GEORGETOWN BID DATE: 05/30/2019 2019 West Loop Water Line Improvements PROJECT NO. 2JH BID NO 201926 CONTRACT NO 19-0062-CIP ENGINEER'S ESTIMATE: BID TABULATION $950,000 √√√√√√√√√√ √√√√√√√√√√ √√√√√√√√√√ Item Base Bid Item Estimated Quantity Unit Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount 1 Insurance, Bonds and Mobilization/Demobilization Related Expenses not to exceed 5% of Total Bid 1 LS $42,000.00 $42,000.00 $48,000.00 $48,000.00 $50,820.00 $50,820.00 $50,000.00 $50,000.00 $57,575.70 $57,575.70 $50,000.00 $50,000.00 $55,000.00 $55,000.00 $50,000.00 $50,000.00 $45,000.00 $45,000.00 $70,000.00 $70,000.00 2 Storm Water Pollution Prevention Plan (SWPPP)and SWPPP Implementation,including installing the stabilized construction entrances,silt fence,mulch sock,tree protection fencing and other required temporary sedimentation and erosion control best management and tree protection practices as required by the drawings and the SWPPP plan,complete in place as detailed and specified, including maintenance and removal. 1 LS $17,200.00 $17,200.00 $25,000.00 $25,000.00 $17,400.00 $17,400.00 $20,000.00 $20,000.00 $28,571.51 $28,571.51 $21,000.00 $21,000.00 $30,000.00 $30,000.00 $6,000.00 $6,000.00 $25,761.00 $25,761.00 $30,000.00 $30,000.00 3 Furnish and Install Tree Protection Fencing,including materials,maintenance and removal,complete in place as detailed and specified. 1 $5,000.00 $5,000.00 $10,000.00 $10,000.00 $6,000.00 $6,000.00 $3,000.00 $3,000.00 $15,339.09 $15,339.09 $7,500.00 $7,500.00 $25,000.00 $25,000.00 $3,000.00 $3,000.00 $14,495.00 $14,495.00 $6,500.00 $6,500.00 4 Site and Right-of-Way Preparation, including clearing, grubbing, and tree protection, complete in place as detailed and specified. 10,610 SY $1.00 $10,610.00 $5.00 $53,050.00 $3.00 $31,830.00 $0.71 $7,533.10 $2.73 $28,965.30 $2.00 $21,220.00 $5.00 $53,050.00 $3.00 $31,830.00 $8.00 $84,880.00 $28.00 $297,080.00 5 Traffic Control Plan Prepared by a Licensed Engineer and Traffic Control Implementation and Maintenance, including barriers at Highway 29 bore pits, complete in place as detailed and specified. 1 LS $7,500.00 $7,500.00 $24,000.00 $24,000.00 $52,000.00 $52,000.00 $47,000.00 $47,000.00 $27,750.00 $27,750.00 $12,000.00 $12,000.00 $26,000.00 $26,000.00 $15,000.00 $15,000.00 $10,819.00 $10,819.00 $40,000.00 $40,000.00 6 Fencing Removal and Replacement, including temporary access gate(s) and fencing to keep the site, materials, equipment and livestock secure, complete in place as detailed and specified. 1 LS $4,000.00 $4,000.00 $8,000.00 $8,000.00 $15,000.00 $15,000.00 $5,000.00 $5,000.00 $5,408.89 $5,408.89 $20,000.00 $20,000.00 $10,000.00 $10,000.00 $5,000.00 $5,000.00 $2,922.00 $2,922.00 $5,000.00 $5,000.00 7 Trench Safety Plan and Implementation, as required for all pipe trenches and bore pits deeper than 5 feet, complete in place as detailed and specified. 2,655 LF $1.00 $2,655.00 $1.00 $2,655.00 $1.10 $2,920.50 $6.00 $15,930.00 $1.78 $4,725.90 $4.00 $10,620.00 $3.00 $7,965.00 $3.00 $7,965.00 $5.00 $13,275.00 $2.00 $5,310.00 8 Furnish and Install 20-inch Factory Restrained Class 350 Ductile Iron Pipe by open cut,including fittings,restraints, excavation,dewatering,bedding,tracer wire,backfill,trench surface grading and appurtenances,complete in place as detailed and specified. 39 LF $220.00 $8,580.00 $250.00 $9,750.00 $450.00 $17,550.00 $431.39 $16,824.21 $201.69 $7,865.91 $280.00 $10,920.00 $280.00 $10,920.00 $310.00 $12,090.00 $731.00 $28,509.00 $550.00 $21,450.00 9 Furnish and Install 24-inch Factory Restrained Class 200 Ductile Iron Pipe by open cut,including fittings,restraints, excavation, dewatering, bedding, tracer wire, backfill, trench surface grading and appurtenances, complete in place as detailed and specified. 339 LF $192.00 $65,088.00 $210.00 $71,190.00 $215.00 $72,885.00 $214.84 $72,830.76 $263.42 $89,299.38 $265.00 $89,835.00 $245.00 $83,055.00 $260.00 $88,140.00 $308.00 $104,412.00 $210.00 $71,190.00 10 Furnish and Install 24-inch Factory Restrained Class 200 Ductile Iron Pipe inside steel casing, including fittings, restraints as specified, excavation, dewatering, casing spacers, end seals, tracer wire and appurtenances, complete in place as detailed and specified. 136 LF $188.00 $25,568.00 $170.00 $23,120.00 $200.00 $27,200.00 $229.57 $31,221.52 $167.47 $22,775.92 $235.00 $31,960.00 $280.00 $38,080.00 $160.00 $21,760.00 $275.00 $37,400.00 $210.00 $28,560.00 11 Furnish and Install 24-inch Restrained Class 200 Ductile Iron Pipe or 24-inch Restrained DR18 C900 PVC Pipe by open cut, including fittings,restraints,excavation,dewatering,bedding,tracer wire,backfill,trench surface grading and appurtenances, complete in place as detailed and specified. 886 LF $182.00 $161,252.00 $190.00 $168,340.00 $180.00 $159,480.00 $197.54 $175,020.44 $245.39 $217,415.54 $275.00 $243,650.00 $215.00 $190,490.00 $300.00 $265,800.00 $230.00 $203,780.00 $170.00 $150,620.00 12 Furnish and Install 24-inch Unrestrained Class 200 Ductile Iron Pipe or 24-inch Unrestrained DR18 C900 PVC Pipe by open cut,including fittings,excavation,dewatering,bedding,tracer wire,backfill,trench surface grading and appurtenances, complete in place as detailed and specified. 1,012 LF $162.00 $163,944.00 $160.00 $161,920.00 $170.00 $172,040.00 $187.92 $190,175.04 $172.21 $174,276.52 $220.00 $222,640.00 $185.00 $187,220.00 $260.00 $263,120.00 $186.00 $188,232.00 $160.00 $161,920.00 13 Furnish and Install 8-inch Class 350 Ductile Iron Pipe or 8-inch DR18 C900 PVC Pipe by open cut, including fittings, restraints as specified, excavation, dewatering, bedding, tracer wire, backfill, trench surface grading and appurtenances complete in place as detailed and specified. 354 LF $112.00 $39,648.00 $60.00 $21,240.00 $110.00 $38,940.00 $107.88 $38,189.52 $92.35 $32,691.90 $125.00 $44,250.00 $95.00 $33,630.00 $110.00 $38,940.00 $147.00 $52,038.00 $135.00 $47,790.00 14 Furnish and Install Restrained 8-inch Class 350 Ductile Iron Pipe or 8-inch Restrained DR18 C900 PVC Pipe inside steel casing, including fittings, tracer wire, restraints as specified, excavation, dewatering, casing spacers, end seals and appurtenances, complete in place as detailed and specified. 54 LF $128.00 $6,912.00 $100.00 $5,400.00 $75.00 $4,050.00 $98.41 $5,314.14 $89.39 $4,827.06 $75.00 $4,050.00 $175.00 $9,450.00 $480.00 $25,920.00 $875.00 $47,250.00 $200.00 $10,800.00 15 Removal and Plugging of Existing 12-Inch Water Line,Fire Hydrant and All Appurtenances where in Conflict with New Line A Improvements, complete in place as detailed and specified. 1 LS $1,200.00 $1,200.00 $5,500.00 $5,500.00 $11,000.00 $11,000.00 $700.00 $700.00 $18,490.36 $18,490.36 $7,500.00 $7,500.00 $7,500.00 $7,500.00 $2,500.00 $2,500.00 $7,023.00 $7,023.00 $5,000.00 $5,000.00 16 Removal and Plugging of Existing 2-Inch and 6-Inch Water Lines and All Appurtenances where in Conflict with New 8”Water Line Improvements, complete in place as detailed and specified. 1 LS $1,000.00 $1,000.00 $3,200.00 $3,200.00 $21,000.00 $21,000.00 $410.00 $410.00 $13,607.85 $13,607.85 $7,500.00 $7,500.00 $7,500.00 $7,500.00 $2,300.00 $2,300.00 $5,434.00 $5,434.00 $5,000.00 $5,000.00 17 Furnish and Install 4-Foot Diameter Manhole and 2-inch Combination Air/Vacuum Valve,and associated appurtenances,as shown in Details F and G on Sheet CZ-1, complete in place as detailed and specified. 4 EA $4,000.00 $16,000.00 $3,800.00 $15,200.00 $6,500.00 $26,000.00 $7,610.00 $30,440.00 $11,095.96 $44,383.84 $9,550.00 $38,200.00 $5,500.00 $22,000.00 $4,500.00 $18,000.00 $10,881.00 $43,524.00 $6,500.00 $26,000.00 18 Furnish and Install Fire Hydrant Assembly including excavation, backfill, 6-inch gate valve, pipe, hydrant, main line tee, fittings, restraints, thrust block, tracer wire testing station and associated appurtenances, as shown in Detail H on Sheet CZ-1 and in Detail D on Sheet CZ-2, complete in place as detailed and specified. 1 LS $5,750.00 $5,750.00 $6,600.00 $6,600.00 $6,000.00 $6,000.00 $6,990.00 $6,990.00 $9,084.09 $9,084.09 $7,300.00 $7,300.00 $7,500.00 $7,500.00 $10,000.00 $10,000.00 $11,892.00 $11,892.00 $7,500.00 $7,500.00 19 Furnish and Install 8-inch Gate Valve and associated appurtenances, as shown in Detail A on Sheet CZ-1, complete in place as detailed and specified. 1 EA $1,500.00 $1,500.00 $2,000.00 $2,000.00 $2,000.00 $2,000.00 $2,490.00 $2,490.00 $1,756.02 $1,756.02 $1,550.00 $1,550.00 $1,700.00 $1,700.00 $2,000.00 $2,000.00 $3,347.00 $3,347.00 $1,800.00 $1,800.00 20 Furnish and Install 12-inch Gate Valve and associated appurtenances, as shown in Detail A on Sheet CZ-1, complete in place as detailed and specified. 1 EA $2,500.00 $2,500.00 $3,200.00 $3,200.00 $3,300.00 $3,300.00 $3,390.00 $3,390.00 $2,710.70 $2,710.70 $2,470.00 $2,470.00 $3,000.00 $3,000.00 $3,000.00 $3,000.00 $4,532.00 $4,532.00 $3,600.00 $3,600.00 21 Furnish and Install 24-inch Butterfly Valve and associated appurtenances, as shown in Detail B on Sheet CZ-3, complete in place as detailed and specified. 1 EA $8,500.00 $8,500.00 $8,800.00 $8,800.00 $12,000.00 $12,000.00 $9,050.00 $9,050.00 $7,506.60 $7,506.60 $9,250.00 $9,250.00 $12,500.00 $12,500.00 $10,000.00 $10,000.00 $13,096.00 $13,096.00 $12,500.00 $12,500.00 22 Connect new 8-inch Water Line to existing 6-inch Water Pipe, including excavation, dewatering, tapping sleeve, reducer, valve, fittings, restraints, thrust block, bedding, backfill, pipe, all required adapters, trench surface grading and appurtenances, complete in place as detailed and specified. 1 LS $6,000.00 $6,000.00 $7,200.00 $7,200.00 $6,000.00 $6,000.00 $9,316.00 $9,316.00 $10,771.26 $10,771.26 $8,500.00 $8,500.00 $4,900.00 $4,900.00 $5,000.00 $5,000.00 $10,541.00 $10,541.00 $10,000.00 $10,000.00 23 Connect new 8-inch Water Line to existing 8-inch Water Pipe, including excavation, dewatering, fittings, restraints, bedding, backfill, pipe, all required adapters, trench surface grading and appurtenances, complete in place as detailed and specified. 1 LS $1,500.00 $1,500.00 $2,000.00 $2,000.00 $4,500.00 $4,500.00 $1,590.00 $1,590.00 $9,763.38 $9,763.38 $5,000.00 $5,000.00 $3,950.00 $3,950.00 $2,500.00 $2,500.00 $5,150.00 $5,150.00 $10,000.00 $10,000.00 24 Connect new 20-inch Water Line to existing 20-inch Water Pipe and Valve, including excavation, dewatering, fittings, restraints, bedding, backfill, all required adapters, trench surface grading and appurtenances, complete in place as detailed and specified. 1 LS $3,000.00 $3,000.00 $5,800.00 $5,800.00 $7,000.00 $7,000.00 $10,470.00 $10,470.00 $13,076.73 $13,076.73 $7,750.00 $7,750.00 $7,500.00 $7,500.00 $6,500.00 $6,500.00 $4,693.00 $4,693.00 $20,000.00 $20,000.00 25 Connect new 12-inch Gate Valve to Existing 12-inch Water Pipe by Removing and Replacing Existing 12”Pipe,including excavation,dewatering,pipe,fittings,22.5-degreeelbows,restraints,bedding,backfill,all required adapters,trench surface grading and appurtenances, complete in place as detailed and specified. 1 LS $5,500.00 $5,500.00 $8,000.00 $8,000.00 $6,000.00 $6,000.00 $6,610.00 $6,610.00 $11,490.99 $11,490.99 $11,400.00 $11,400.00 $12,500.00 $12,500.00 $12,000.00 $12,000.00 $8,991.00 $8,991.00 $12,000.00 $12,000.00 26 Furnish and Install 20-inch Steel Casing Pipe (¼” Wall Thickness) by Jack and Bore Construction, including excavation and backfill of bore pits, complete in place as detailed and specified. 54 LF $500.00 $27,000.00 $700.00 $37,800.00 $500.00 $27,000.00 $578.56 $31,242.24 $510.81 $27,583.74 $550.00 $29,700.00 $835.00 $45,090.00 $660.00 $35,640.00 $772.00 $41,688.00 $800.00 $43,200.00 27 Furnish and Install 36-inch Steel Casing Pipe (½” Wall Thickness) by Jack and Bore Construction, including excavation and backfill of bore pits, complete in place as detailed and specified. 136 LF $750.00 $102,000.00 $825.00 $112,200.00 $630.00 $85,680.00 $709.58 $96,502.88 $815.44 $110,899.84 $675.00 $91,800.00 $1,050.00 $142,800.00 $825.00 $112,200.00 $892.00 $121,312.00 $1,000.00 $136,000.00 28 Furnish and Install Combination 6-Inch and 2-Inch Pressure Reducing Valve Station including excavation, dewatering, backfill, precast concrete vault with H-20 aluminum lid, bedding, pipe, valves, supports, fittings, adapters, restraints, and all associated appurtenances, as shown on Sheet C-7, complete in place as detailed and specified. 1 LS $45,000.00 $45,000.00 $66,000.00 $66,000.00 $23,000.00 $23,000.00 $45,465.00 $45,465.00 $50,285.08 $50,285.08 $36,950.00 $36,950.00 $31,500.00 $31,500.00 $33,000.00 $33,000.00 $35,665.00 $35,665.00 $75,000.00 $75,000.00 29 Removal and Replacement of All Existing Pavement, Curb and Gutter Damaged By Construction, including saw cutting, demolition, excavation, backfill, limestone base, surface prep, hot mix asphaltic concrete to match existing, concrete and reinforcing to match existing, concrete dowels, concrete joints, ribbon curb, curb and gutter, striping and all appurtenances, complete in place as detailed and specified. 1 LS $7,500.00 $7,500.00 $17,000.00 $17,000.00 $52,000.00 $52,000.00 $20,000.00 $20,000.00 $7,242.75 $7,242.75 $17,500.00 $17,500.00 $33,900.00 $33,900.00 $17,000.00 $17,000.00 $14,075.00 $14,075.00 $15,000.00 $15,000.00 30 Additional Silt Fence to be Installed in Accordance with Detail A, Sheet CZ-1 in locations identified by the City of Georgetown Inspector, including installation, maintenance and removal, complete in place as detailed and specified. 150 LF $1.50 $225.00 $3.75 $562.50 $3.00 $450.00 $2.25 $337.50 $3.05 $457.50 $5.00 $750.00 $3.00 $450.00 $5.00 $750.00 $8.00 $1,200.00 $2.50 $375.00 31 Additional Mulch Sock to be Installed in Accordance with Detail G, Sheet CZ-2 in locations identified by the City of Georgetown Inspector, including installation, maintenance and removal, complete in place as detailed and specified. 150 LF $7.00 $1,050.00 $11.25 $1,687.50 $12.00 $1,800.00 $7.00 $1,050.00 $14.40 $2,160.00 $15.00 $2,250.00 $25.00 $3,750.00 $20.00 $3,000.00 $13.00 $1,950.00 $15.00 $2,250.00 32 Additional Tree Protection Fencing to be Installed in Accordance with Detail E, Sheet CZ-2 in locations identified by the City of Georgetown Inspector, including installation, maintenance and removal, complete in place as detailed and specified. 150 LF $2.50 $375.00 $5.00 $750.00 $5.00 $750.00 $2.25 $337.50 $10.97 $1,645.50 $5.00 $750.00 $10.00 $1,500.00 $10.00 $1,500.00 $13.00 $1,950.00 $3.50 $525.00 33 Pressure and Leakage Testing of Water Pipe and Appurtenances, complete in place as detailed and specified. 1 LS $3,500.00 $3,500.00 $3,500.00 $3,500.00 $4,000.00 $4,000.00 $20,580.00 $20,580.00 $3,552.00 $3,552.00 $5,000.00 $5,000.00 $7,000.00 $7,000.00 $12,000.00 $12,000.00 $15,246.00 $15,246.00 $20,000.00 $20,000.00 34 Disinfection of Water Pipe and Appurtenances, complete in place as detailed and specified. 1 LS $4,500.00 $4,500.00 $4,500.00 $4,500.00 $4,000.00 $4,000.00 $10,000.00 $10,000.00 $4,662.00 $4,662.00 $6,500.00 $6,500.00 $7,000.00 $7,000.00 $18,000.00 $18,000.00 $6,364.00 $6,364.00 $20,000.00 $20,000.00 35 Provide Re-vegetation for all Unpaved Areas Disturbed By Construction, complete in place as detailed and specified. 10,610 SY $0.50 $5,305.00 $3.00 $31,830.00 $1.50 $15,915.00 $2.23 $23,660.30 $3.39 $35,967.90 $2.00 $21,220.00 $2.00 $21,220.00 $2.00 $21,220.00 $7.00 $74,270.00 $2.00 $21,220.00 36 City of Georgetown CIP Project Sign, complete in place as detailed and specified. 1 LS $1,000.00 $1,000.00 $1,100.00 $1,100.00 $1,650.00 $1,650.00 $500.00 $500.00 $1,443.00 $1,443.00 $1,200.00 $1,200.00 $2,500.00 $2,500.00 $2,500.00 $2,500.00 $2,154.00 $2,154.00 $1,250.00 $1,250.00 37 Allowance to be used for additional site improvements, landscaping and miscellaneous modifications.1 LS $45,000.00 $45,000.00 $45,000.00 $45,000.00 $45,000.00 $45,000.00 $45,000.00 $45,000.00 $45,000.00 $45,000.00 $45,000.00 $45,000.00 $45,000.00 $45,000.00 $45,000.00 $45,000.00 $45,000.00 $45,000.00 $45,000.00 $45,000.00 Total - Base Bid (Item Nos. 1-37)-$854,862.00 -$1,021,095.00 -$1,034,160.50 -$1,054,170.15 -$1,151,029.75 -$1,154,685.00 -$1,192,120.00 -$1,210,175.00 -$1,337,870.00 -$1,439,440.00 Acknowledged all Addenda Provide Bid Security (5%) Provide Information from 00400 D Guerra Construction LLC M.A. Smith Contracting Complany, Inc. CC Carlton Industries, Ltd. Patin Construction LLC Santa Clara Construction, Ltd Lupe Rubio Construction Co, Inc. Blackrock Construction Bidders Royal Vista, Inc. Aaron Concrete Contractors, LP Prota Construction Inc. & Prota Inc., JV Page 36 of 58 City of Georgetown, Texas Utility System Advisory Board June 14, 2019 S UB J E C T: C onsideration and p o s s ib le recommend ation to approve Tas k O rd er C DM-19-004 with C DM S mith of Austin, T X. for p ro fes s io nal s ervices related to the No rth Lake Water Treatment P lant exp ans ion in the amount of $2,617,200.00 -- Wes ley Wright, P.E., S ystems Engineering Directo r/Michael Hallmark, C I P Manager IT E M S UMMARY: As the city continues to experience growth, additional water treatment c apacity is needed to meet demands . T his Engineering and Design Task O rder includes P reliminary E ngineering, F inal D esign, Bidding, Construction Services and R esident P roject R epresentative S ervices for the N orth L ake Water T reatment P lant Expansion. T he P lant will be expanded from the current treatment capacity of 28.6 million gallons per day (M G D ) to a treatment capacity of 37.4 M G D . T he P lant expansion will include a new treatment structure with rapid mix, flocculation, sedimentation, filtration, yard piping, and administration building. Des ign, permitting, and bidding is anticipated to take approximately 12 months . C onstruc tion is expec t to take approximately 18 months. S TA FF R EC O M M EN D ATI O N S : S taff rec o mmends exec uting Task O rder C DM-19-004 fo r professional s ervic es related to North Lake Water Treatment P lant expans ion with C DM S mith of Aus tin, T X. in the amount of $2,617,200.00. F IN AN C IAL IMPAC T: F unds for this expenditure are budgeted in the Water C I P. S UB MIT T E D B Y: Wesley Wright, P.E., S ystems Engineering Direc tor/Mic hael Hallmark, C I P Manager AT TAC H ME N T S: Description Type Task Order CDM-19-004 Backup Material Page 37 of 58 Page 38 of 58 Page 39 of 58 Page 40 of 58 Page 41 of 58 Page 42 of 58 Page 43 of 58 Page 44 of 58 Page 45 of 58 Page 46 of 58 Page 47 of 58 Page 48 of 58 Page 49 of 58 Page 50 of 58 Page 51 of 58 Page 52 of 58 Page 53 of 58 Page 54 of 58 Page 55 of 58 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 3 of 4 Terms and Conditions: Execution of this Task Order by Owner and Engineer shall make it subject to the terms and conditions of the Agreement (as modified above), which Agreement is incorporated by this reference. Engineer is authorized to begin performance upon its receipt of a copy of this Task Order signed by Owner. The Effective Date of this Task Order is , 20 . OWNER: ENGINEER: By: By: Name: Dale Ross Name: Allen Woelke, P.E. Title: Mayor, City of Georgetown, Texas Title: Vice President Engineer License or Firm’s Certificate No. F-3043 State of: Texas Date: Date: ATTEST: ____________________________________ Robyn Densmore, City Secretary APPROVED AS TO FORM: _________________________________________ City Attorney Page 56 of 58 Page 57 of 58 Page 58 of 58