HomeMy WebLinkAboutAgenda_GUS_07.08.2016Notice of Meeting for the
Georgetown Utility System Adv isory Board
of the City of Georgetown
July 8, 2016 at 2:00 PM
at Georgetown Municipal Complex, 300-1 Industrial Av enue, Georgetown TX
The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u
req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reas onab le
as s is tance, ad ap tatio ns , or acc o mmo d ations will b e provid ed up o n req uest. P leas e c o ntact the City Sec retary's
Office, at leas t three (3) days prior to the sc hed uled meeting d ate, at (512) 930-3652 o r City Hall at 113 Eas t 8th
Street fo r add itional info rmation; TTY us ers ro ute through Relay Texas at 711.
Regular Session
(This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose
authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.)
A Call to Ord er
The Board may, at any time, rec es s the R egular S es s io n to convene in Exec utive S es s io n at the reques t of
the Chair, a Board Memb er, the City Manager, As s is tant City Manager, G eneral Manager of Utilities, City
Co uncil Member, o r legal c o uns el for any p urpos e authorized b y the Op en Meetings Act, Texas
Government C o d e Chapter 551, and are s ubjec t to actio n in the Regular Ses s ion that follows .
B Introduction of Vis itors
Emp lo yee R ec ognitio n
-- Intro d uc tio n o f Mike Welc h, Plant Sup erintendent -- Glenn W. Dishong, Utility Direc tor
C Dis cus s ion regard ing the Projec t Progres s Report, timelines includ ing p ro jec ts and Co uncil Actio ns. –
Mic hael Hallmark, P ro ject Manager
D Ind ustry Up d ates
Legislativ e Regular Agenda
E Review and p o s s ib le ac tion to approve the minutes from the regular GUS Bo ard meeting held on June 10,
2016. - Sheila K. Mitchell, GUS Board Liais o n
F Co nsideration and possible recommendatio n o f bid award to multip le b id d ers for Water and Was tewater
Treatment P lant c hemic al Bid No. 201638. – Glenn W. Disho ng, Utility Direc tor
G Dis cus s ion and pos s ible recommend ation o f bid award to Sherid an Enviro nmental fo r slud ge and b io-
solids trans port and disposal s ervic es bid # 201644. - Glenn W. Dishong, Utility Direc tor
H Consideration and possible recommendation to award a contract to Sol Systems and PCI Solar Energy to install
solar at the Westside Service center as a result of RFP 201642. - -Chris Foster, Resource Planning and Integration
Manager
Page 1 of 35
I Executive Session
In c o mp lianc e with the Open Meetings Ac t, Chap ter 551, Government C o d e, Verno n's Texas Co d es ,
Anno tated, the items lis ted b elo w will b e d is c us s ed in c lo s ed session and are s ub ject to ac tion in the
regular s es s ion.
Sec. 551.086 Competitive Matters
Dis cus s ion related to Req uest for Propos al (R FP ) No . 201642 - Chris F o s ter, Resource Planning and
Integration Manager
J Actio n from Executive S es s io n
-- Solar R eq ues t for Proposal (RFP) No. 201642
Adjournment
CERTIFICATE OF POSTING
I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of
Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times ,
on the ______ d ay o f __________________, 2016, at __________, and remained so p o s ted fo r at leas t 72
c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting.
____________________________________
S helley No wling, City Sec retary
Page 2 of 35
City of Georgetown, Texas
Utility System Advisory Board
July 8, 2016
SUBJECT:
Call to Ord er
The Bo ard may, at any time, recess the Regular Ses s ion to c o nvene in Exec utive Ses s ion at the req uest of
the Chair, a Bo ard Member, the City Manager, As s is tant City Manager, General Manager o f Utilities , City
Counc il Memb er, or legal counsel fo r any purp o s e autho rized by the Op en Meetings Ac t, Texas
Go vernment Code Chap ter 551, and are s ub jec t to ac tion in the Regular Ses s io n that fo llo ws.
ITEM SUMMARY:
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Page 3 of 35
City of Georgetown, Texas
Utility System Advisory Board
July 8, 2016
SUBJECT:
Disc ussion regarding the P ro ject P ro gress R ep o rt, timelines inc luding p ro jec ts and Counc il Ac tions . –
Michael Hallmark, Projec t Manager
ITEM SUMMARY:
GUS Pro jects :
2nd St. Street and Waterline Rep lacement
Berry C reek Was tewater Intercepto r
Cedar Breaks Elevated S torage Tank (ES T )
County R o ad 255 Waterline Imp ro vements
Daniels Mo untain
EARZ 2014-15
Rabbit Hill Elevated Water Sto rage Tank (EST)
Shell Road Waterline Improvements
Snead Drive S treets and Wastewater Imp ro vements
Wes tinghous e R egional Lift Station (LS )
Counc il Ac tio ns
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Michael Hallmark
ATTACHMENTS:
Description Type
GUS July Proj Rpts & Council Actions Backup Material
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City of Georgetown, Texas
Utility System Advisory Board
July 8, 2016
SUBJECT:
Review and pos s ible actio n to ap p ro ve the minutes fro m the regular GUS Board meeting held o n June 10,
2016. - Sheila K. Mitc hell, GUS Bo ard Liais on
ITEM SUMMARY:
Bo ard to review, revis e and /or ap p ro ve the minutes fro m the regular GUS Board meeting held o n June 10,
2016.
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Sheila K. Mitc hell/GUS Bo ard Liais o n
ATTACHMENTS:
Description Type
GUS June 10 2016 DRAFT Minutes Backup Material
Page 16 of 35
Minutes of the Meeting of the
Georgetown Utility Systems Advisory Board and the
Governing Body of the City of Georgetown, Texas
June 10, 2016 at 2:00PM
at Georgetown Municipal Complex, 300-1 Industrial Avenue, Georgetown, TX
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If
you require assistance in participation at a public meeting due to a disability, as defined under the ADA,
reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the
City at least four (4) days prior to the scheduled meeting date, at (512)930-3652 or City Hall at 113 East 8th
Street for additional information: TTY users route through Relay Texas at 711.
Board Members Present: Mike Cunningham – Vice Chair, Joyce Mapes -- Secretary, Steve
Fought, Ed Pastor
Board Members Absent: Bill Stump – Chair, John Copelan, Edward Wiley
Staff Members Present: Jim Briggs, Mike Babin, Wes Wright, Michael Hallmark, Jimmy Sikes,
Chris Foster, Leticia Zavala, Glenn Dishong, Trina Bickford, Sheila Mitchell
Others Present: Gary Newman/local developer
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A. Call to Order – Called to order by Vice-Chair Cunningham at 2:00PM
The Board may, at any time, recess the Regular Session to convene an Executive Session at the
request of the Chair, a Board Member, the City Manager, Assistant City Manager, General Manager
of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings
Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that
follows.
B. Introduction of Visitors
Gary Newman, local developer
Employee Recognition
--none submitted at time of posting
C. Discussion regarding the Project Progress Report, timelines including projects and Council Actions. –
Michael Hallmark, Project Manager
Hallmark noted reports in packet and gave brief update on Rabbit Hill Elevated Storage Tank.
D. Industry Updates
Briggs noted Legislative Committee meetings are still being held. Texas Municipal League (TML)
met with their legislative group regarding issues such as Real Property acquisitions, the Public Utility
Commission (PUC) regarding purview over water and wastewater rates inside cities, which currently
falls under City Councils’ responsibilities. Some discussion followed.
Legislative Regular Agenda
The Board will individually consider and possibly take action on any or all of the following items:
E. Review and possible action to approve the minutes from the Regular GUS Board meeting held on
May 13, 2016. – Sheila K. Mitchell, GUS Board Liaison
No discussion. Motion by Pastor, seconded by Mapes to approve the minutes from the Regular GUS
Board meeting held on May 13, 2016. Approved 4-0-3 (Stump, Wiley, Copelan absent)
F. Consideration and possible recommendation to approve Task Order CDM-16-007 with CDM Smith,
Inc. of Austin, Texas, for professional services related to the Bar Screen at Pecan Branch Wastewater
Treatment Plant in the amount of $121,691. – Wesley Wright, P.E., Systems Engineering
Director/Michael Hallmark, CIP Manager Page 17 of 35
Wright reviewed caption and explained work currently under design with Pecan Branch. Staff
requests to add the Bar Screen to the design plan. Plant possibly ready to bid the bar screen and
include in bid with plant in approximately August/September time frame. Cunningham asked and
Wright responded suggestion will be for a course screen. Motion by Pastor seconded by Mapes to
approve Task Order CDM-16-007 with CDM Smith, Inc. of Austin, Texas, for professional services
related to the Bar Screen at Pecan Branch Wastewater Treatment Plant in the amount of $121,691.
Approved 4-0-3 (Stump, Wiley, Copelan absent)
G. Consideration and possible recommendation to award a contract to Landmark Structures of Fort
Worth, Texas for the construction of the Cedar Breaks EST (elevated water storage tank) in the
amount of $2,841,000.00. – Wesley Wright, P.E., Systems Engineering Director/Michael Hallmark, CIP
Manager
Wright presented item noting the original tank was to be the Sequoia EST, however a better location,
Cedar Breaks, with chosen for the tank. This EST has been in the Master Plan for years and is now
time to construct. Cunningham asked and Wright/Hallmark responded about location, pumps, etc.,
noting no pumps to be installed. Pricing is good. Motion by Pastor seconded by Mapes to award a
contract to Landmark Structures of Fort Worth, Texas f or the construction of the Cedar Breaks EST
(elevated water storage tank) in the amount of $2,841,000.00. Approved 4-0-3 (Stump, Wiley,
Copelan absent)
H. Presentation, discussion and possible recommendation on the Utility Capital Improvement Plan for
Fiscal Year 2016-2017. – Wesley Wright, P.E., Systems Engineering Director
Wright gave presentation of the Water and Wastewater CIP for 2016-17. Electric CIP will be reviewed
in Executive Session. This item will be taken to Council to be included in the budget. Funded through
either Impact Fees or Utility Rates. Wright distributed CIP packet. Staff answered various questions
during presentation. During Wright’s presentation of wastewater projects, he discussed Berry Creek
Interceptor project as largest item in wastewater CIP (noting Newman was present as developer of a
proposed project in the area). Pastor asked and Wright explained Newman’s potential development
is primarily residential and discussed potential details of development which will propose a MUD.
Wright continued with wastewater projects. Briggs responded to question from Fought about any
rate increases; a recommendation will be made to Council for an increase in wastewater fees . Last
increase in wastewater rate was 2007. Some discussion followed. Motion by Pastor, seconded by
Mapes to approve the Utility Capital Improvement Plan for Fiscal Year 2016-2017. Approved 4-0-3
(Stump, Wiley, Copelan absent)
Newman, Hallmark and Bickford departed meeting at 2:58PM
Motion by Pastor, seconded by Mapes to enter into Executive Session. Approved 4-0-3 (Stump, Wiley,
Copelan absent). Entered into Executive Session at approximately 2:59PM
I. Executive Session
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the
regular session.
Sec. 551.086 Competitive Matters
Discussion and possible recommendation on the 2016-2017 Electric Capital Improvement Plan. –
Wesley Wright, P.E., Systems Engineering Director
Motion by Mapes, seconded by Pastor to return to Legislative Regular Session. Approved 4-0-3 (Stump,
Wiley, Copelan absent). Returned to Legislative Regular session at approximately 3:13PM
J. Action from Executive Session
Motion by Fought, seconded by Mapes to approve the 2016-2017 Electric Capital Improvement Plan
as discussed in Executive Session. Approved 4-0-3 (Stump, Wiley, Copelan absent)
Adjournment Page 18 of 35
Motion by Pastor, seconded by Mapes to adjourn. Approved 4-0-3 (Stump, Wiley, Copelan absent).
Meeting adjourned at 3:18PM
__________________________ _____________________________
Mike Cunningham – Board Vice-Chair Joyce Mapes – Secretary
_________________________________
Sheila K. Mitchell, GUS Board Liaison
Page 19 of 35
City of Georgetown, Texas
Utility System Advisory Board
July 8, 2016
SUBJECT:
Cons id eration and p o s s ib le rec o mmendation of b id award to multiple b id ders fo r Water and Wastewater
Treatment Plant c hemical Bid No . 201638. – Glenn W. Dis hong, Utility Direc to r
ITEM SUMMARY:
The p urpose of this bid is to provid e water and was tewater treatment c hemic als as part of the plant
o p erations ins ourc ing. Thirteen (13) b id s were rec eived . Lowes t b id items were reviewed for compliance
with the spec ific ations and reference checks were p erfo rmed . The term o f c ontrac t: For o ne (1) year and
may b e renewed for fo ur (4) o ne-year period s up o n review and approval by the C ity.
STAFF RECOMMENDATIONS:
Staff rec o mmend s award of the bids to the lo w b id d er for each item per attac hment s ummary.
FINANCIAL IMPACT:
The total annual c os t is the projec ted cost of c hemic als up o n histo rical treatment p ro cess volume. Funds
fo r this ad d itio nal expend iture are available in the water was tewater treatment b udget.
Fund - Chemic als Annual Budget
660-5-0529-51-149 $586,570.00
660-5-0531-51-149 $135,000.00
SUBMITTED BY:
Glenn W. Dis ho ng, Utility Directo r
ATTACHMENTS:
Description Type
Recommendation Memo Backup Material
Solicitation Summary Breakout Backup Material
Bid Review Summary Backup Material
Page 20 of 35
Page 1 of 2
Solicitation Award Recommendation
To: David Thomison, Water Services Manager, GUS
Mike Welch, Plant Operations Superintendent, GUS
From: Deborah Knutson, CPPB – Senior Buyer, Purchasing
Date: June 28, 2016
Re: Recommendation for Solicitation # 201638 – Water and Wastewater Treatment Chemicals
SUMMARY:
Due to the City’s Water Services Department resuming management of the water and wastewater treatment
facilities, it was determined that a solicitation was needed to obtain bids for water and wastewater treatment
chemicals. The solicitation was posted on the City’s Ion Wave bid system and 73 Vendors were invited to bid as
well as three (3) HUB vendors from the State of Texas’ CMBL. Thirteen (13) bids were received. Lowest bid
items were reviewed for compliance with the specifications and reference checks were performed. The term of
contract: Initial term shall begin on date of award and remain in full force for one (1) year and may be renewed
for four (4) one-year periods upon review and approval by the City.
RECOMMENDATION:
Upon review of bids it is recommended that the following be awarded:
Lake Georgetown Surface Water Treatment Plant:
o Line Item # 1 (Sodium Hypochlorite 12.5%): FSTI, Inc. - Unit Price $ 0.51/gallon
o Line Item # 2 (Aqualum 3004): Brenntag Southwest, Inc. - Unit Price $ 5.9066/gallon
o Line Item # 3 (Aluminum Sulfate 48%): Brenntag Southwest, Inc. - Unit Price $ 0.5741/gallon
o Line Item # 4 (Liquid Ammonia Sulfate 10%): Brenntag Southwest, Inc. - Unit Price $ 0.8583/gallon
o Line Item # 5 (Sodium Permanganate 40%): Brenntag Southwest, Inc. - Unit Price $ 959.3321/drum
o Line Item # 6 (CLARIFLOC C-9545): Polydyne, Inc. - Unit Price $ 400.95/drum
Park Water Treatment Plant
o Line Item # 7 (Liquid Ammonia Sulfate 10%): Brenntag Southwest, Inc. - Unit Price $ 0.8583/gallon
o Line Item # 8 (Sodium Hypochlorite 12.5%): FSTI, Inc. - Unit Price $ 0.51/gallon
o Line Item # 9 (Aluminum Sulfate 48%): Brenntag Southwest, Inc. - Unit Price $ 0.5741/gallon
South Side Water Treatment Plant
o Line Item # 10 (Liquid Ammonia Sulfate 10%): Brenntag Southwest, Inc. - Unit Price $ 0.8583/gallon
o Line Item # 11 (Sodium Hypochlorite 12.5%): FSTI, Inc. - Unit Price $ 0.51/gallon
Page 21 of 35
Page 2 of 2
Domel Ground Water Treatment Plant
o Line Item # 12 (Chlorine Gas): Brenntag Southwest, Inc. - Unit Price $ 98.00/cylinder
o Line Item # 13 (Liquid Ammonia Sulfate 10%): Brenntag Southwest, Inc. - Unit Price $ 1.9115/gallon
Dove Springs Wastewater Treatment Plant
o Line Item # 14 (CLARIFLOC C-6266): Polydyne, Inc. - Unit Price $ 400.95/drum
Pecan Branch Wastewater Treatment Plant
o Line Item # 15 (Sodium Hypochlorite 12.5%): Brenntag Southwest, Inc. – Unit Price $ 1.07/gallon
o Line Item # 16 (Aluminum Sulfate 48%): Brenntag Southwest, Inc. - Unit Price $ 0.5741/gallon
o Line Item # 17 (CLARIFLOC C-6286): Polydyne, Inc. - Unit Price $ 400.95/drum
San Gabriel Wastewater Treatment Plant
o Line Item # 18 (Sodium Hypochlorite 12.5%): FSTI, Inc. - Unit Price $ 0.51/gallon
o Line Item # 19 (Sodium Bisulfite): NAPCO Chemical Company - Unit Price $ 1.90/gallon
Cimarron Hills Wastewater Treatment Plant
o Line Item # 20 (Sodium Hypochlorite 1.5%): Brenntag Southwest, Inc. - Unit Price $ 1.07/gallon
Berry Creek Wastewater Treatment Plant
o Line Item # 21 (Sodium Hypochlorite 12.5%): Brenntag Southwest, Inc. - Unit Price $ 1.07/gallon
Stonewall Pump Station
o Line Item # 22 (Chlorine Gas): Brenntag Southwest, Inc. - Unit Price $ 98.00/cylinder
Pastor Pump Station
o Line Item # 23 (Chlorine Gas): Brenntag Southwest, Inc. - Unit Price $ 98.00/cylinder
Hoover Pump Station
o Line Item # 24 (Chlorine Gas): Brenntag Southwest, Inc. - Unit Price $ 98.00/cylinder
* Notes:
Line Item # 2 – Low Bidder (Chameleon) did not supply enough information to show chemical bid is equivalent
to chemical required in specifications; second lowest Bidder (Brenntag Southwest, Inc.) recommended.
Line Item # 5 – Low Bidder (Univar) bid incorrect chemical; second lowest Bidder (Shannon Chemical) bid a
FOB as Exton, PA, Leaving the City with liability of delivery; Third lowest Bidder (Brenntag Southwest, Inc.)
recommended.
Line Item # 13 – Low Bidder (Chemtrade) did not want to accept an award of only one line item; Second lowest
Bidder (Chameleon) did not want to accept an award of only one line item; Third lowest Bidder (Brenntag
Southwest, Inc.) recommended.
Line Item # 15 – Low Bidder (NAPCO) did not want to accept an award of this line item; second lowest Bidder
(Brenntag Southwest, Inc.) recommended.
Page 22 of 35
ITB No./Name: 201638 - Water and Wastewater Treatment Chemicals
Solicitation Summary - Breakout
Lake Georgetown Surface WTP
1.Sodium Hypochlorite 12.5%214,615 $ 0.51 (FSTI) $ 109,453.65
$ 0.619
(Brenntag)132,846.69$
$ 0.7233
(DPC)155,231.03$
$ 0.76
(NAPCO)
No Other
Bids
No Other
Bids
2.Aqualum 3004
(Or approved equivalent) 7,000
$ 5.73
(Chameleon) (*
See # 4 below) $ 40,110.00
$ 5.9066
(Brenntag)41,346.20$ No Other Bids -$ No Other Bids
No Other
Bids
No Other
Bids
Equivalent Name:CI8840 Aqualum 3004
3.Aluminum Sulfate 48%152,736
$ 0.5741
(Brenntag) $ 87,685.74
$ 0.64
(Chameleon)97,751.04$
$ 0.6997
(Chemtrade)106,869.38$ No Other Bids
No Other
Bids
No Other
Bids
4.Liquid Ammonia Sulfate 10%32,829
$ 0.8583
(Brenntag) $ 28,177.13
$ 1.04
(Chameleon)34,142.16$
$ 1.207
(Chemtrade)39,624.60$ No Other Bids
No Other
Bids
No Other
Bids
5.Sodium Permanganate 40%
64
$ 666.875
(Univar)
(* See # 2 below) $ 42,680.00
$ 957.43
(Shannon) (See
# 3 below) 61,275.52$
$ 959.3321
(Brenntag)61,397.25$
$ 993.85 /
44.25 gal drum
(DPC)
$ 1,015.06
(Chemrite)
No Other
Bids
6.CLARIFLOC C-9545
(Or approved equivalent)12
$ 400.95
(Polydyne) $ 4,811.40
$ 572.04
(Sterling)6,864.48$ No Other Bids -$ No Other Bids
No Other
Bids
No Other
Bids
Equivalent Name:Clarifloc C-9545 Zetag 8848FS
Park WTP
7.Liquid Ammonia Sulfate 10%12,500
$ 0.8583
(Brenntag) $ 10,728.75
$ 1.04
(Chameleon)13,000.00$
$ 1.207
(Chemtrade)15,087.50$ No Other Bids
No Other
Bids
No Other
Bids
8.Sodium Hypochlorite 12.5%52,254 $ 0.51 (FSTI) $ 26,649.54
$ 0.619
(Brenntag)32,345.23$
$ 0.7233
(DPC)37,795.32$
$ 0.76
(NAPCO)
No Other
Bids
No Other
Bids
9.Aluminum Sulfate 48%4,811
$ 0.5741
(Brenntag) $ 2,762.00
$ 0.64
(Chameleon)3,079.04$
$ 0.6997
(Chemtrade)3,366.26$ No Other Bids
No Other
Bids
No Other
Bids
South Side WTP
10.Liquid Ammonia Sulfate 10%23,308
$ 0.8583
(Brenntag) $ 20,005.26
$ 1.04
(Chameleon)24,240.32$
$ 1.207
(Chemtrade)28,132.76$ No Other Bids
No Other
Bids
No Other
Bids
11.Sodium Hypochlorite 12.5%28,401 $ 0.51 (FSTI) $ 14,484.51
$ 0.619
(Brenntag)17,580.22$
$ 0.7233
(DPC)20,542.44$
$ 0.76
(NAPCO)
No Other
Bids
No Other
Bids
Domel Ground WTP
12.Chlorine Gas 168
$ 98
(Brenntag) $ 164.64 $ 115 (DPC)19,320.00$ No Other Bids -$ No Other Bids
No Other
Bids
No Other
Bids
13.Liquid Ammonia Sulfate 10%
6,000
$ 1.207
(Chemtrade) (See
# 5 below) $ 7,242.00
$ 1.25
(Chameleon)
(See # 4 below) 7,500.00$
$ 1.9115
(Brenntag)11,469.00$ No Other Bids
No Other
Bids
No Other
Bids
Dove Springs WWTP
Division: GUS - Water Services
Opening Date: May 18, 2016 @ 2:00
Item
#Description
Est.
Annual
Qty
Estimated
Extended
Price
2nd Lowest
Price (Vendor) Estimated
Extended Price
3rd Lowest
Price
(Vendor)
Estimated
Extended Price
4th Lowest
(Vendor)
Lowest Price
(Vendor)
5th Lowest
(Vendor)
6th
Lowest
(Vendor)
1
Page 23 of 35
ITB No./Name: 201638 - Water and Wastewater Treatment Chemicals
Solicitation Summary - Breakout
Division: GUS - Water Services
Opening Date: May 18, 2016 @ 2:00
Item
#Description
Est.
Annual
Qty
Estimated
Extended
Price
2nd Lowest
Price (Vendor) Estimated
Extended Price
3rd Lowest
Price
(Vendor)
Estimated
Extended Price
4th Lowest
(Vendor)
Lowest Price
(Vendor)
5th Lowest
(Vendor)
6th
Lowest
(Vendor)
14.CLARIFLOC C-6266
(Or approved equivalent)12
$ 400.95
(Polydyne) $ 4,811.40
$ 572.04
(Sterling)6,864.48$ No Other Bids -$ No Other Bids
No Other
Bids
No Other
Bids
Equivalent Name:Clarifloc C-6266 Zetag 8848FS
No Other
Bids
No Other
Bids
Pecan Branch WWTP
15.Sodium Hypochlorite 12.5%1,226
$ 0.76 (NAPCO)
(See # 6 below) $ 931.76
$ 1.07
(Brenntag)1,311.82$ $ 1.27 (FSTI)1,557.02$
$ 1.44
(Commercial)
$ 1.7
(Univar)
$ 2.25
(DPC)
16.Aluminum Sulfate 48%37,407
$ 0.5741
(Brenntag) $ 21,475.36
$ 0.64
(Chameleon)23,940.48$
$ 0.6997
(Chemtrade)26,173.68$ No Other Bids
No Other
Bids
No Other
Bids
17.CLARIFLOC C-6286
(Or approved equivalent)24
$ 400.95
(Polydyne) $ 9,622.80
$ 572.04
(Sterling)13,728.96$ No Other Bids -$ No Other Bids
No Other
Bids
No Other
Bids
Equivalent Name:Clarifloc C-6286 Zetag 8848FS
San Gabriel WWTP
18.Sodium Hypochlorite 12.5%48,535 $ 0.51 (FSTI) $ 24,752.85
$ 0.619
(Brenntag)30,043.17$
$ 0.7233
(DPC)35,105.37$
$ 0.76
(NAPCO)
No Other
Bids
No Other
Bids
19.Sodium Bisulfite 6,450 $ 1.9 (NAPCO) $ 12,255.00
$ 2.09
(Commercial)13,480.50$ $ 2.59 (Univar)16,705.50$ $ 6 (PVS)
No Other
Bids
No Other
Bids
Cimarron Hills WWTP
20.Sodium Hypochlorite 12.5%2,953
$ 1.07
(Brenntag) $ 3,159.71 $ 1.27 (FSTI)3,750.31$
$ 1.44
(Commercial)4,252.32$ $ 1.7 (Univar)
$ 2.25
(DPC)
No Other
Bids
Berry Creek WWTP
21.Sodium Hypochlorite 12.5%8,535
$ 1.07
(Brenntag) $ 9,132.45 $ 1.27 (FSTI)10,839.45$
$ 1.44
(Commercial)12,290.40$ $ 1.7 (Univar)
$ 2.25
(DPC)
No Other
Bids
Stonewall Pump Station
22.Chlorine Gas 60
$ 98
(Brenntag) $ 5,880.00 $ 115 (DPC)6,900.00$ No Other Bids -$ No Other Bids
No Other
Bids
No Other
Bids
Pastor Pump Station
23.Chlorine Gas 60
$ 98
(Brenntag) $ 5,880.00 $ 115 (DPC)6,900.00$ No Other Bids -$ No Other Bids
No Other
Bids
No Other
Bids
Hoover Pump Station
24.Chlorine Gas 48
$ 98
(Brenntag) $ 4,704.00 $ 115 (DPC)5,520.00$ No Other Bids -$ No Other Bids
No Other
Bids
No Other
Bids
2
Page 24 of 35
ITB No./Name: 201638 - Water and Wastewater Treatment Chemicals
Solicitation Summary - Breakout
Division: GUS - Water Services
Opening Date: May 18, 2016 @ 2:00
Item
#Description
Est.
Annual
Qty
Estimated
Extended
Price
2nd Lowest
Price (Vendor) Estimated
Extended Price
3rd Lowest
Price
(Vendor)
Estimated
Extended Price
4th Lowest
(Vendor)
Lowest Price
(Vendor)
5th Lowest
(Vendor)
6th
Lowest
(Vendor)
Pmt.
Terms:FOB:Responsive Delivery in days
Emergency -
delivery cost
Net 30 Destination Yes 1 - 3 days $ -
Net 30 Georgetown, TX Yes 2- 3 days $ -
Net 30 Georgetown, TX Yes Not provided $ -
Net 30 Destination Yes 3 days $ -
Net 30 Destination Yes 2 days $ -
Net 30 Destination Yes 2 - 4 days $ -
Net 30 Delivered Yes 2 - 3 days $ 125.00
Net 30 Exton, PA Yes 7 - 10 days $ 500.00
Net 30 Destination Yes 2 - 10 days $ -
Net 30 Destination Yes 2 days $ -
Net 30 Destination Yes 2 - 3 days yes
Net 30 Georgetown, TX Yes 7 - 10 days yes if before 2
days
Net 30 Not provided Yes 3 - 5 days N/A
BID NOTES:
1. Kemira Water - No bid
2. Univar USA - DISQUALIFIED - Chemical Bid does not meet specifications.
3. Shannon Chemical - DISQUALIIFED - Liability Issue (FOB: Exton, PA).
5. Chemtrade Chemicals - (Line item # 13) Did not accept award of only one line item.
6. NAPCO Chemical Company - (Line item # 15) Did not want to accept this line item, only Line # 20.
7. Invitations sent to 77 Vendors
8. 6.67% Georgetown vendors
9. Sent to three (3) HUB vendors
10. Initial term one (1) year starts on Date of Agreement.
11. Renewals - four (4) additional 1 year renewals
12. Chemicals were reviewed by: [David Thomison & Water Services Manager/Water Services]
13. Bid Reviews done by: [David Thomison, Water Services Manager, GUS-Water Services; Richard Vicera, CH2M]
14. Detailed notes on evaluation worksheets in file
Chameleon Industries
Vendor
FSTI
Brenntag
Polydyne
NAPCO
Sterling Water
PVS Mini Bulk
4. Chameleon - (Line item # 2) DISQUALIFIED - Did not provide sufficient information to show equivalent. / (Line item # 13)
- Did not accept award of only one line item.
Chemtrade
Univar USA
Shannon Chemical
DPC Industries
Commercial Chemical
Chemrite
3
Page 25 of 35
ITB No./Name: 201638 - Water and Wastewater Treatment Chemicals
Division: GUS - Water Services
Opening Date: May 18, 2016 @ 2:00
Bid Review Summary
Evaluation Category
Description Max Pts.FSTI Brenntag Polydyne NAPCO Chameleon
Industries Chemtrade Univar USA Shannon
Chemical
Pricing
(See Summary)50 50 50 50 50
Business History
and Experience as
per Bid Information
Form
(Attachment B)
30 30 30 30 30
Business References
as per Reference
Sheet (Attachment C)
20 20 19.7 20 20
100 100 99.7 100 100
Bid Review Team Members:
David Thomison
Richard Vicera
Reference Checks:
Deborah Knutson
Not Evaluated/Reviewed - (Low Bids reviewed first)
DISQUALIFIED
(Bid does not
meet specs)
DISQUALIFIED
(Liability issue
FOB: Exton,
PA)
DPC Industries
Commercial Chemical
Chemrite
Sterling Water
PVS Minibulk
DISQUALIFIED -
(Line item # 2 -
not enough info.
provided to show
equivalent) /
(Line Item # 13 -
did not want to
accept award of
only one line
item.)
Vendor did not
want to accept
award of only one
line item.
Page 26 of 35
City of Georgetown, Texas
Utility System Advisory Board
July 8, 2016
SUBJECT:
Disc ussion and p o s s ib le rec o mmendatio n of b id award to S heridan Environmental for s ludge and bio-
s o lid s transpo rt and d is p o s al services b id # 201644. - Glenn W. Dis hong, Utility Directo r
ITEM SUMMARY:
The p urpose of this bid is to provid e slud ge and bio-s olids trans p o rt fo r dis p o s al as p art o f the water
wastewater plant operatio ns insourcing. The b id #201644 was reviewed June 21, 2016 for compliance with
the spec ifications and reference checks were p erfo rmed . T he term o f c o ntrac t: For o ne (1) year and may
b e renewed for fo ur (4) o ne-year periods upo n review and approval by the C ity.
STAFF RECOMMENDATIONS:
Upon review of b id s it is recommend ed that the following c o ntract agreement fo r s lud ge hand ling and
d is p o s al servic es be awarded to:
Sheridan Environmental, LLC
o Line Item # 1 (Liquid Sludge Transportation) – Unit Price $ 280.00 per load
o Line Item # 2 (Bio-solids Transportation and Disposal) – Unit Price $ 30.50 per yard
o Line Item # 3 (Bio-solids Transportation and Disposal) – Unit Price $ 48.50 per yard
o Line Item # 4 (Provision of Bio-solids Storage Containers) – Unit Price $ 0.00 per month
FINANCIAL IMPACT:
The to tal ac tual annual cost is the projec ted c o s t of s lud ge handling and disposal based on his toric al
treatment p ro cess volume. Co s t o f the slud ge transport and d is p o s al will b e fund ed from the water and
wastewater plant operatio ns b udget.
Name Fund Annual Budget
Water Slud ge Dis p o s al 660-5-0529-51-610 $ 91, 500.00
Was tewater S ludge Dis p o s al 660-5-0531-51-610 $551,000.00
Combined Total Bud get $642,500.00
SUBMITTED BY:
Glenn W. Dis ho ng, Utility Directo r
ATTACHMENTS:
Description Type
Pricing Bid Tab Backup Material
Evaluation Works heet Backup Material
Solicitation Summary Backup Material
References Checks Backup Material
Recommendtion Memo Backup Material
Page 27 of 35
ITB No.: 201644
ITB Name: Sludge Hauling Services
Division: GUS - Water Services
Opening Date: June 21, 2016 @ 2:00 PM (CST)
Pricing Bid Tabulation
1. Liquid Sludge
Transportation 618 280.00$ 173,040.00$
2. Biosolids
Transportation &
Disposal (Price per Yard)10,380 30.50$ 316,590.00$
3. Biolosids
Transportation &
Disposal (Price per Ton)2,715 48.50$ 131,677.50$
4. Provision of Biosolids
Storage Containers 10 -$ -$
TOTAL $ 621,307.50
ITEM#
Annual
Estimated
Quantity
Sheridan Environmental, LLC
Unit Price Extended Price
TERMS Net 30
FOB N/A
Addendum 1
FOR REFERENCE ONLY - This document summarizes proposals received and some key pieces of information
which may be located with a brief examination of the proposals, and is not intended to replace a complete
detailed evaluation of each proposal.Page 28 of 35
ITB No.: 201644
ITB Name: Sludge Hauling Services
Division: GUS - Water Services
Opening Date: June 21, 2016 @ 2:00 PM (CST)
Evaluation Worksheet
Evaluation Category
Description
Max
Pts.Vendor # 1
Pricing as per Bid
Form
(Attachment A)
50
Total Price:621,307.50$
Business History and
Experience as per Bid
Information Form
(Attachment B)
30 30
Business References
as per Reference
Sheet (Attachment C)
20 20
100 100
Reviewed for compliance:
David Thomison
Reference Checks:
Deborah Knutson
Checklist
Copy of Bid Document (page 1)
Addendum No. 1 Acknowledgement
Completed Bid Form (Revised)
Completed Bidder's Information Form
Completed Reference Sheet
1 original / 3 copies
Copy of Licenses/Certificates/permits
Copy of Spill Plan
Subcontractor info (if applicable)
Co-Op Contract Info?N/A
W-9, 1295, Ins. (Upon award)N/A
HUB?No
Georgetown Vendor?No
50
Page 29 of 35
ITB No.: 201644
ITB Name: Sludge Hauling Services
Division: GUS - Water Services
Opening Date: June 21, 2016 @ 2:00 PM (CST)
Solicitation Summary
ITEM#Sheridan Environmental, LLC
TOTAL PRICE
(per annual estimated
quantities)
621,307.50$
TERMS Net 30
FOB N/A
Addendum 1
Recommended Best Value:
Sheridan Environmental, LLC
Total Points 100
Rating 1
Bid Notes:
BID NOTES:
1. Invitations sent to 247 Vendors
2. 3.64 % Georgetown vendors (9)
3. 17.81% HUB vendors (44)
4. Sent to zero (0) State of Texas CMBL HUB Vendors - None in Williamson County
5. Initial term - one (1) year starting on date of Agreement.
6. Renewals - four (4) additional one (1) year renewals
7. Bid reviewed by David Thomison, Water Services Manager, GUS-Water Services
8. Detailed notes on evaluation worksheets in file
Page 30 of 35
ITB No.: 201644
ITB Name: Sludge Hauling Services
Division: GUS - Water Services
Opening Date: June 21, 2016 @ 2:00 PM (CST)
Reference Checks Summary - Past Performances
Reference Criteria Max Points
Responsiveness to the City:4
Submitted references similar with
similar scope/organizations Yes Yes
Submitted correct # of references with
all contact info.Yes Yes
General:4
Number of years doing buisness with
Vendor 5 yrs 5 yrs
Vendor in Good Standing Yes Yes
Quality of Product:4
Products in compliance with
requirements Yes Yes
Quality of Services 4
Ability to meet scheduled deadlines Yes Yes
Accurate & Timely invoicing Yes Yes
Customer Service 4
Proactive behavior with entity
(followup & keeping customer
informed)Yes Yes
Flexibility (Were Emergency orders
placed, and how handled)
Flexible /
No ER
orders
Flexible /
No ER
orders
Total Points:20
Sheridan Environmental,
LLC
Sheridan's Subcontractor:
Wastewater Transport
Services, LLC
4 4
4 4
20 20
20
4 4
4 4
4 4
Page 31 of 35
Page 1 of 1
Solicitation Award Recommendation
To: David Thomison, Water Services Manager, GUS
Mike Welch, Plant Operations Superintendent, GUS
From: Deborah Knutson, CPPB – Senior Buyer, Purchasing
Date: June 23, 2016
Re: Recommendation for Solicitation # 201644 – Sludge Hauling Services
SUMMARY:
Due to the City’s Water Services Department resuming management of the water and wastewater treatment
facilities, it was determined that a solicitation was needed to obtain bids for sludge and biosolids transport and
disposal. The solicitation was posted on the City’s Ion Wave bid system and 247 Vendors were invited to bid.
There were no HUB vendors from the State of Texas’ CMBL site for Williamson County. One (1) bid was
received. The bid was reviewed for compliance with the specifications and reference checks were performed.
The term of contract: Initial term shall begin on date of award and remain in full force for one (1) year and may
be renewed for four (4) one-year periods upon review and approval by the City.
RECOMMENDATION:
Upon review of bids it is recommended that the following be awarded:
Sheridan Environmental, LLC
o Line Item # 1 (Liquid Sludge Transportation) – Unit Price $ 280.00 per load
o Line Item # 2 (Biosolids Transportation and Disposal) – Unit Price $ 30.50 per yard
o Line Item # 3 (Biosolids Transportation and Disposal) – Unit Price $ 48.50 per yard
o Line Item # 4 (Provision of Biosolids Storage Containers) – Unit Price $ 0.00 per month
Page 32 of 35
City of Georgetown, Texas
Utility System Advisory Board
July 8, 2016
SUBJECT:
Consideration and possi ble recommendati on to award a contract to Sol Systems and PCI Solar Energy to install
solar at the Westside Service center as a result of RFP 201642. - -Chris Foster, Resource Planning and Integration
Manager
ITEM SUMMARY:
GUS issued a Request for Proposals for the purpose of supplying the Westside Servi ce Center with solar power on
site instead of relyi ng on grid tied power In June, 2016. GUS asked for proposals that utili zed the roof, parking
spaces, or free standing areas, or a combination of those. 3 vendors were shortli sted based on their responses,
and the Sol Systems/PC I bid for the roof only designed was selected as the best bid to meet the site’s needs. This
system is sized at 153KW-DC, and is expected to be comparable to the building’s peak load. The bids all had
options for Purchase Power Agreements or cash purchases, and in every case the cash purchase was financially
better for the facili ty.
STAFF RECOMMENDATION:
Staff is recommendi ng awarding Sol Systems and PC I a contract to install the rooftop solar system as proposed in
their bid response.
FINANCIAL IMPACT:
COMPETITIVE - detai ls in Executive Session
SUBMITTED BY:
Chris Fo s ter - Res ource Planning & Integration Manager
Page 33 of 35
City of Georgetown, Texas
Utility System Advisory Board
July 8, 2016
SUBJECT:
Executive Session
In compliance with the Op en Meetings Act, C hapter 551, Go vernment Code, Vernon's Texas Codes,
Annotated, the items lis ted below will be d is c us s ed in closed s es s io n and are s ubjec t to actio n in the
regular sessio n.
Sec. 551.086 Competitive Matters
Disc ussion related to Reques t fo r Pro p o s al (RF P) No. 201642 - Chris Fos ter, R es o urc e P lanning and
Integratio n Manager
ITEM SUMMARY:
FINANCIAL IMPACT:
-
SUBMITTED BY:
Chris Fo s ter, R es o urc e P lanning and Integratio n Manager
Page 34 of 35
City of Georgetown, Texas
Utility System Advisory Board
July 8, 2016
SUBJECT:
Ac tion from Exec utive Session
-- S o lar Req ues t fo r P ro p o s al (RFP) No . 201642
ITEM SUMMARY:
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Page 35 of 35