Loading...
HomeMy WebLinkAboutAgenda_GUS_08.10.2018Notice of Meeting for the Georgetown Utility System Adv isory Board and the Gov erning Body of the City of Georgetown August 10, 2018 at 2:00 PM at Georgetown Municipal Complex, 300-1 Industrial Av enue, Georgetown TX The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reas onab le as s is tance, ad ap tatio ns , or acc o mmo d ations will b e provid ed up o n req uest. P leas e c o ntact the City Sec retary's Office, at leas t three (3) days prior to the sc hed uled meeting d ate, at (512) 930-3652 o r City Hall at 113 Eas t 8th Street fo r add itional info rmation; TTY us ers ro ute through Relay Texas at 711. REVISE D AGENDA Regular Session (This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.) A Call to Ord er The Board may, at any time, rec es s the R egular S es s io n to convene in Exec utive S es s io n at the reques t of the Chair, a Board Memb er, the City Manager, As s is tant City Manager, G eneral Manager of Utilities, City Co uncil Member, o r legal c o uns el for any p urpos e authorized b y the Op en Meetings Act, Texas Government C o d e Chapter 551, and are s ubjec t to actio n in the Regular Ses s ion that follows . B Introduction of Vis itors Employee Recognition -- None sub mitted at time o f pos ting C August 2018 GUS Projec t Updates and July Counc il Ac tion Wesley Wright, P.E., Sys tems Engineering Direc tor/Michael Hallmark, CIP Manager. D Financial F Y18 Update / Water and Electric - Chris F o s ter, Manager of R es o urc e P lanning & Integratio n E Ind ustry Up d ates Legislativ e Regular Agenda F Review and p o s s ib le ac tion to approve the minutes from the regular GUS Bo ard meeting held on July 13, 2018. - Sheila K. Mitchell, GUS Board Liais o n G Co nsideration and possible recommendatio n to ap p ro ve a Tas k Ord er KPA-18-013 with Kas b erg, Patric k & Assoc iates , LP o f Georgetown, Texas for p ro fes s io nal s ervic es related to the CR 289 Water Line Improvements in the amount of $473,210.00 - Wes ley Wright, P.E., Sys tems Engineering Direc tor/Mic hael Hallmark, CIP Manager. H EXECUTIVE SESSION In c o mp lianc e with the Open Meetings Ac t, Chap ter 551, Government C o d e, Verno n's Texas Co d es , Anno tated, the item lis ted b elo w will b e d is c us s ed in c lo s ed session and is s ub ject to ac tion in the regular session. Page 1 of 55 Sec. 551.086 Competitive Matters Quarterly Elec tric F inancials and Power Sup p ly p lanning disc ussion. -- Chris F o s ter, Manager of Res o urc e Planning & Integratio n (no action required) I Actio n from Executive S es s io n - Quarterly Elec tric F inancials/Power Sup p ly p lanning disc ussion (no action required) Adjournment CERTIFICATE OF POSTING I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times , on the ______ d ay o f __________________, 2018, at __________, and remained so p o s ted fo r at leas t 72 c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting. ____________________________________ S helley No wling, City Sec retary Page 2 of 55 City of Georgetown, Texas Utility System Advisory Board August 10, 2018 SUBJECT: Call to Ord er The Bo ard may, at any time, recess the Regular Ses s ion to c o nvene in Exec utive Ses s ion at the req uest of the Chair, a Bo ard Member, the City Manager, As s is tant City Manager, General Manager o f Utilities , City Counc il Memb er, or legal counsel fo r any purp o s e autho rized by the Op en Meetings Ac t, Texas Go vernment Code Chap ter 551, and are s ub jec t to ac tion in the Regular Ses s io n that fo llo ws. ITEM SUMMARY: FINANCIAL IMPACT: N/A SUBMITTED BY: Page 3 of 55 City of Georgetown, Texas Utility System Advisory Board August 10, 2018 SUBJECT: Augus t 2018 G US P ro ject Up d ates and July C o uncil Actio n Wes ley Wright, P.E., S ystems Engineering Direc to r/Mic hael Hallmark, CIP Manager. ITEM SUMMARY: GUS Item Update Augus t 2018 Airport GST Rehab. Rehab has begun. Interio r is complete and tank is bac k in s ervic e. Exterio r has 1st c o at o f paint ins talled and will rec eive an ad d itional c oat. Contrac tor remo ving co ntainment s ystem and will begin final touc hes and final c o at o n exterior. Berry Creek Wastewater Interceptor Staff and projec t team have finis hed draft info rmation for p res entatio n with County Commissioners related to p ro ject up d ates. A meeting was held with Commissioner Covey to review the d raft info rmatio n and s ubsequent meetings are being s ched uled with County C o mmis s io ners, the Jud ge, prior to full pres entatio n to the Co urt in Late May or Early June. The report find ings sup p o rt original evaluatio n, that environmentally and projec t imp act will be the leas t imp actful to the park and sp rings if the original gravity route is fo llo wed. There will be s ome d is ruptio n to the trail within the park but o verall the route and impac t will not negatively impac t s pring o p erations , now or in the future. Braun Elevated Storage Tank (EST) Bid Augus t 2018 with Co nstruc tion Dec emb er 2018 o f a 3.0 MG c ompos ite Elevated S torage Tank Sp o t dug three exis ting water mains ahead o f boring rig o n s ite s tart Cons tructio n in Dec emb er 2018 for 3MG Elevated Sto rage Tank to replac e the 0.75MG exis ting EST Cedar Breaks to Pasto r Dedicated Water Line Tas k Order ap p ro ved b y GUS Board on 6/6/18 & City Counc il on 6/26/18, preliminary s taking started CR 255 Recommended b y GUS 10/09/15, ap p ro ved b y CC on 10/27/15. Preliminary Cons tructio n Plans are near 80% complete & Eas ements 50% c o mp lete Domel Pump Station Initial tes ting und erway of p umps/equip ment 7/27/18 with offic ial start up week o f 7/30/18 EARZ 2018 – Area 1 Tas k Order ap p ro ved b y GUS Board 4/3/18 & b y City Counc il 4/24/18. P ro ject to Bid late summer 2018 Lake WTP Chemical Sto rage Impro vements Tas k Order ap p ro ved b y GUS Board 12/8/17 & City Co uncil 12/12/17. Tentatively o ut for Bid Summer 2018 Lake WTP Raw Water Intake & Pump Station Improvements Recommendatio n o f Award given to Huffman Contrac tors, approved b y City Counc il 5/22/18. Submittals being p ro cessed Mission Oaks Offsite Water Line In Des ign Phas e estimated to Bid late s ummer o f 2018 Park Lift Statio n Page 4 of 55 Tas k Order recommend ed by GUS 2/10/17& ap p ro ved b y City Co unc il 2/18/17. 100% Des ign Plans being reviewed by S taff, Bids late s ummer of 2018 Pasto r Pump Statio n NTP d ate Mo nday 4/16/18, PreCons truc tion Meeting held , s hutdown for d is charge p ip e wo rk o n ho ld until emergency pump ing options c an b e reviewed Pecan Branch WWTP NTP 7/17/17, Lift Station struc ture has b een exc avated & lowered to p ro p er depth, c larifier equipment & weirs b eing set, exc avating fo r s lud ge hand ling basins San Gabriel Wastewater Treatment Plant – Belt Press Tas k Order ap p ro ved b y GUS Board 3/9/18 & b y City Counc il 3/27/18. Bids late 2018 Shell Road Water line Final Des ign P lans are 90% complete & Eas ements are 60% complete Sun City 2.0 MG Elevated Storage Tank NTP is s ued fo r 12/18/17, F o und ation and Starter wall fo r c o lumn is in plac e. Mo ck-up p anel p o ur was c ompleted . CET c rews are wo rking to ins tall fo rms to pour the firs t ring. Co nc rete p o ur is sc hed uled fo r 6-29-18 Water Tank Rehab- 2018 CDM Tas k Ord er rec o mmended b y GUS Bo ard 12/8/17 & approved b y Counc il 12/12/17 Tentatively Out fo r Bid late s ummer 2018 Westinghouse Regional Lift Station NTP 1/3/17, Crews are at Sub s tantial c o mp letion & wo rking Punc h Lis t items July Council Action -- attac hed FINANCIAL IMPACT: N/A SUBMITTED BY: Wes ley Wright, P.E., S ystems Engineering Direc to r/Mic hael Hallmark, CIP Manager. ATTACHMENTS: Description Type GUS Project Updates - Augus t 2018 Cover Memo July Council Action Backup Material Page 5 of 55 GUS Item Update Coversheet August 2018 Airport GST Rehab. Rehab has begun. Interior is complete and tank is back in service. Exterior has 1st coat of paint installed and will receive an additional coat. Contractor removing containment system and will begin final touches and final coat on exterior. Berry Creek Wastewater Interceptor Staff and project team have finished draft information for presentation with County Commissioners related to project updates. A meeting was held with Commissioner Covey to review the draft information and subsequent meetings are being scheduled with County Commissioners, the Judge, prior to full presentation to the Court in Late May or Early June. The report findings support original evaluation, that environmentally and project impact will be the least impactful to the park and springs if the original gravity route is followed. There will be some disruption to the trail within the park but overall the route and impact will not negatively impact spring operations, now or in the future. Braun Elevated Storage Tank (EST) Bid August 2018 with Construction December 2018 of a 3.0 MG composite Elevated Storage Tank Spot dug three existing water mains ahead of boring rig on site start Construction in December 2018 for 3MG Elevated Storage Tank to replace the 0.75MG existing EST Cedar Breaks to Pastor Dedicated Water Line Task Order approved by GUS Board on 6/6/18 & City Council on 6/26/18, preliminary staking started CR 255 Recommended by GUS 10/09/15, approved by CC on 10/27/15. Preliminary Construction Plans are near 80% complete & Easements 50% complete Domel Pump Station Initial testing underway of pumps/equipment 7/27/18 with official start up week of 7/30/18 EARZ 2018 – Area 1 Task Order approved by GUS Board 4/3/18 & by City Council 4/24/18. Project to Bid late summer 2018 Page 6 of 55 Lake WTP Chemical Storage Improvements Task Order approved by GUS Board 12/8/17 & City Council 12/12/17. Tentatively out for Bid Summer 2018 Lake WTP Raw Water Intake & Pump Station Improvements Recommendation of Award given to Huffman Contractors, approved by City Council 5/22/18. Submittals being processed Mission Oaks Offsite Water Line In Design Phase estimated to Bid late summer of 2018 Park Lift Station Task Order recommended by GUS 2/10/17& approved by City Council 2/18/17. 100% Design Plans being reviewed by Staff, Bids late summer of 2018 Pastor Pump Station NTP date Monday 4/16/18, PreConstruction Meeting held, shutdown for discharge pipe work on hold until emergency pumping options can be reviewed Pecan Branch WWTP NTP 7/17/17, Lift Station structure has been excavated & lowered to proper depth, clarifier equipment & weirs being set, excavating for sludge handling basins San Gabriel Wastewater Treatment Plant – Belt Press Task Order approved by GUS Board 3/9/18 & by City Council 3/27/18. Bids late 2018 Shell Road Water line Final Design Plans are 90% complete & Easements are 60% complete Sun City 2.0 MG Elevated Storage Tank NTP issued for 12/18/17, Foundation and Starter wall for column is in place. Mock-up panel pour was completed. CET crews are working to install forms to pour the first ring. Concrete pour is scheduled for 6-29-18 Water Tank Rehab- 2018 CDM Task Order recommended by GUS Board 12/8/17 & approved by Council 12/12/17 Tentatively Out for Bid late summer 2018 Page 7 of 55 Westinghouse Regional Lift Station NTP 1/3/17, Crews are at Substantial completion & working Punch List items Page 8 of 55 Project: Airport GST Rehab Project# 2CQ Update – August 2018 Project Description: This project will consist of the rehabilitation of the ground storage tank used to provide reclaim water to Sun City Golf Courses. Purpose: The purpose of this project is includes repairing tank, removal of existing coating on interior and exterior of tank and applying a new coating system. Also will include other various repairs. Project Manager: Chris Pousson Engineer: Dunham Engineering, Inc. Contractor: E.J. Chris Contracting Phase Start Finish Status / Comments Preliminary Engineering December 2016 June 2017 ROI complete. Final Design June 2017 August 2017 100% complete ROW / Easements N/A N/A N/A Bid / Award Bid # August 2017 October 2017 GUS Board approved 10/13/17 – City Council approved on 10/24/17 Construction December 2017 Tank is back in service. Walk-thru was held on July 25th. Contractor to address any outstanding items. Post Construction Page 9 of 55 Page 10 of 55 Project: Berry Creek Wastewater Interceptor Project# 3CJ Update – August 2018 Project Description: This project will consist of approximately 15,000 linear feet of wastewater interceptor ranging in diameter from 36-inch to 30-inch from the existing Berry Creek lift station to the existing Sun City lift station. The alignment of the interceptor will generally follow Berry Creek. Purpose: The purpose of this project is to add wastewater capacity in Sun City, provide wastewater service to the Shell road area, and will allow Sun City Lift Station to come off line when the future phases are complete. Project Manager: Ken Taylor Engineer: CDM Smith Contractor: TBD Phase Start Finish Status / Comments Preliminary Engineering May 2015 February 2016 Recommended by GUS 5/8/15 approved by CC 5/26/15. Final Design February 2016 March 2018 90% complete ROW / Easements June 2015 30% complete Bid / Award Bid # Construction Post Construction Page 11 of 55 Project: Berry Creek Wastewater Interceptor Phase 1,2, &3 Project# Update – August 2018 Project Description: This project will consist of approximately 21,500 linear feet of wastewater interceptor ranging in diameter from 36-inch to 48-inch from the existing Berry Creek lift station to the existing Pecan Branch Wastewater Plant. The alignment of the interceptor will generally follow Berry Creek. Purpose: The purpose of this project is to add wastewater capacity in Sun City, provide wastewater service to the Shell road area, and will allow Sun City Lift Station to come off line. Project Manager: Ken Taylor Engineer: Walker Partners, LLC Contractor: TBD Phase Start Finish Status / Comments Preliminary Engineering November 2017 November2018 Recommended by GUS 10/13/17 Approved by City Council 10/23/17. Boring samples being analyzed Final Design November 2018 January 2019 ROW / Easements Bid / Award Bid # Construction January 2019 April 2020 Post Construction Page 12 of 55 Project: Braun EST Project# 2JG Update – August 2018 Project Description: This project involves - Design, bidding and general services during construction for a 3 MG elevated storage tank (EST) at the Braun EST site Purpose: The purpose of this project is to add additional elevated water storage capacity and meet the demands of the water system in the 1178 pressure plane. Project Manager: Ken Taylor Engineer: CDM Contractor: TBD Phase Start Finish Status / Comments Preliminary Engineering January 2018 March 2018 Task Order approved by GUS Board 12/8/17 & by City Council 12/12/17 Final Design April 2018 July 2018 ROW / Easements Bid / Award Bid # September 2018 October 2018 Bid August 2018 with Construction December 2018 of a 3.0 MG composite Elevated Storage Tank Spot dug three existing water mains ahead of boring rig on site Construction Post Construction Page 13 of 55 Project: Cedar Breaks EST – Pastor 24 Inch Dedicated Water Line Project# 2JI Update – August 2018 Project Description: This project will consist of approximately 12,000 linear feet water line that will run from Cedar Breaks Elevated Storage Tank to the Pastor Ground Storage Tank. The water line will run in DB Woods Rd right-of-way for the northern portion of the alignment and around the north and western border of Wood Ranch for the southern portion. Purpose: The purpose of this project is to run a dedicated water line from Cedar Breaks EST to Pastor Pump Station, this dedicated 24-inch waterline will allow the Pastor Pump Station to fill without depleting the existing distribution system and effecting fire flow. This will also increase the capacity of the Pastor Pump Station to keep up with growth and demand in the Western District. Project Manager: Ken Taylor Engineer: CDM Smith Contractor: TBD Phase Start Finish Status / Comments Preliminary Engineering July 2018 September 2018 Task Order approved by GUS Board 6/6/18 & City Council 6/26/18 Final Design October 2018 November 2018 Preliminary Survey work starting ROW / Easements July 2018 November 2018 Bid / Award Bid # January 2019 February 2019 Construction June 2019 Post Construction Page 14 of 55 Project: County Road 255 Waterline Improvements Project# 2JE Update – August 2018 Project Description: This project involves upgrading the existing 15-inch water main with 16-inch C-905 or DI pipe. This project will consist of approximately 44,500 LF of 16-inch water main replacement. Purpose: The purpose of this project is to upgrade the class pipe water mains to C-905 or DI pipe, and replace this existing main that has a large amount of water leaks. Project Manager: Ken Taylor Engineer: KPA Contractor: TBD Phase Start Finish Status / Comments Preliminary Engineering October 2015 March 2016 Recommended by GUS 10/09/15, approved by City Council on 10/27/15. Final Design March 2016 February2018 80% Complete ROW / Easements October 2015 50% complete Bid / Award Bid # Construction Post Construction Page 15 of 55 Project: Domel Pump Station Improvements Project# 2JF Update – August 2018 Project Description: This project will consist of construction 3 submersible pumps to bring capacity to a firm 3 MGD, construct a new UV reactor and UV system. Purpose: The purpose of this project is to adequately keep up with water demands by supplying a firm 3 MGD. Project Manager: Ken Taylor Engineer: CDM Contractor: Archer Western Phase Start Finish Status / Comments Preliminary Engineering December 2015 April 2016 Task Order Recommended by GUS 2/10/17 Approved by CC 2/28/17 Final Design May 2016 March 2017 Complete ROW / Easements N/A N/A N/A Bid / Award Bid # Bid 5/23/17 Bid# 201727 Archer Western Approved by Council 6/27/17 Construction July 2017 July 2018 Initial testing underway of pumps/equipment 7/27/18 with official start up week of 7/30/18 Post Construction Page 16 of 55 Project: EARZ 2018 – Area 1 Project# 3CQ Update – August 2018 Project Description: This project will consist of pipe bursting, cured-in-place, open trench, & rehabbing manholes. Purpose: The purpose of this project is to make repairs on the wastewater collection system to be in compliance with TCEQ rules and regulations. Project Manager: Ken Taylor Engineer: KPA Contractor: TBD Phase Start Finish Status / Comments Preliminary Engineering March 2017 June 2017 Task Order Recommended by GUS 2/10/17 Approved by CC 2/28/17 Final Design June 2017 August 2017 August 2018 ROW / Easements N/A N/A N/A Bid / Award Bid # Bid opening Task Order approved by GUS Board 4/3/18 & City Council 4/24/18. Project to Bid late summer 2018 Construction Fall of 2018 Post Construction Page 17 of 55 Project: Lake WTP – Chemical Storage Improvements Project# 2CW Update – August 2018 Project Description: This project involves - Design, bidding and general services during construction for the design of sodium permanganate storage and feed system improvements at the Lake WTP. Purpose: The purpose of this project is the sodium permanganate storage and feed system improvements will be bid so that small specialized, qualified chemical feed contractors can bid the project. Project Manager: Ken Taylor Engineer: CDM Contractor: TBD Phase Start Finish Status / Comments Preliminary Engineering January 2018 March 2018 Task Order approved by GUS Board 12/8/17 & City Council 12/12/17 Final Design April 2018 June 2018 ROW / Easements Bid / Award Bid # July 2018 September 2018 Tentatively out for Bid Summer 2018. Construction Post Construction Page 18 of 55 Project: Lake Water Treatment Plant Raw Water Intake & Pump Station Maintenance Improvements Project# 2CU Update – August 2018 Project Description: This project involves - Design bidding and general services during construction for the maintenance improvements consist of replacing the intake gates and other general maintenance on the 40-year-old intake. The maintenance improvements also consist of replacing some discharge piping at the Raw Water Pump Station Purpose: The purpose of this project is the replacing the intake gates and other general maintenance on the 40-year-old intake. There will also be revisions to the discharge piping that will reduce the pump head loss at the existing pump Project Manager: Ken Taylor Engineer: CDM Contractor: Huffman Contractors Phase Start Finish Status / Comments Preliminary Engineering October 2017 November 2017 Approved by GUS Board 9/17 & City Council September 17 Final Design November 2017 February 2018 ROW / Easements Bid / Award Bid # April 2018 May 2018 Recommendation of Award given to Huffman Contractors, approved by City Council 5/22/18 Submittals being processed Construction Fall 2018 NTP issued 6/25/18 Post Construction Page 19 of 55 Project: Mission Oaks Offsite Water Line Project# 2JK Update – August 2018 Project Description: This project involves the construction of approximately 4,650 LF of 12-inch water line located in the northwest portion of the City. Purpose: The purpose of this project is to fulfill a former Chisholm Trail SUD Utility Agreement with Mission Oaks Subdivision Project Manager: Ken Taylor Engineer: KPA Contractor: TBD Phase Start Finish Status / Comments Preliminary Engineering March 2018 May 2018 Final Design May 2018 August 2018 ROW / Easements April 2018 June 2018 60% complete, preliminary staking completed Bid / Award Bid # Tentatively Bids late Summer 2018 Construction Post Construction Page 20 of 55 Project: San Gabriel Park Lift Station Improvements Project# 3CN Update – August 2018 Project Description: This project will consist of the construction a new wastewater lift station with appurtenant electrical and instrumentation improvements. Purpose: The purpose of this project is to provide wastewater service for growth and development in the San Gabriel Wastewater Basin. Project Manager: Ken Taylor Engineer: KPA Contractor: TBD Phase Start Finish Status / Comments Preliminary Engineering March 2017 June 2017 Recommended by GUS 2/10/17& City Council 2/18/17 Final Design July 2017 December 2017 90% Plans under review by Staff TCEQ variance under review ROW / Easements N/A N/A Bid / Award Bid # Bid late Summer of 2018 Construction Post Construction Page 21 of 55 Project: Pastor Pump Station Project# 2BZ Update – August 2018 Project Description: This project involves upgrading the existing pump station with two new motors, pumps, electrical, instrumentation & HVAC. Design of pipeline improvements to provide more water to the Pastor Pump Station and to complete the West Loop Water Line near SH 29 and DB Wood Road. Purpose: The purpose of this project is to upgrade pipeline improvements and to provide more water to the Pastor Pump Station and to complete the West Loop Water Line near SH 29 and DB Wood Road. Project Manager: Ken Taylor Engineer: CDM Contractor: Archer Western Phase Start Finish Status / Comments Preliminary Engineering May 2017 October 2017 Task Order recommended by GUS 4/14/17 and goes to Council 4/25/17. Final Design October 2017 February 2018 ROW / Easements Bid / Award Bid # GUS Board approved Contract with Archer Western 3/9/18 and Council approved 3/27/18 Construction April 2018 April 2019 PreConstruction Meeting held, shutdown for discharge pipe work on hold until emergency pumping options can be reviewed Post Construction Page 22 of 55 Project: Pecan Branch Wastewater Treatment Plant Expansion Project# 3CA Update – August 2018 Project Description: The project includes expanding the existing Pecan Branch WWTP from 1.5 to 3.0 MGD including the construction of an influent pump station, screening and grit removal facilities, aeration basins, secondary clarifiers, cloth disk filters, UV disinfection facility, sludge holding tanks facilities, site grading and paving, electrical improvements, and instrumentation improvements. Purpose: The purpose of this project is to provide wastewater treatment for future growth and development. Project Manager: Ken Taylor Engineer: CDM Smith Contractor: CSA Construction Phase Start Finish Status / Comments Preliminary Engineering November 2012 March 2013 Complete Final Design December 2015 January 2017 100% Set of Plans ROW / Easements Complete Bid / Award Bid # 201717 March 2017 May 2017 Bid Opening 3/28/17 GUS Board approved 4/14/17 City Council 4/25/17 Construction July 2017 August 2019 NTP 7/17/17, Lift Station structure has been excavated & lowered to proper depth, clarifier equipment & weirs being set, excavating for sludge handling basins Post Construction Page 23 of 55 Project: San Gabriel Wastewater Treatment Plant – Belt Press Project# 3CP Update – August 2018 Project Description: This project involves - Design, bidding and general services during construction for a new sludge dewatering building and the installation of dewatering equipment, a polymer system and a conveyor for the San Gabriel Wastewater Treatment Plant (WWTP) Purpose: The purpose of this project is to replace the existing drying beds with a new sludge dewatering building and the installation of dewatering equipment, a polymer system and a conveyor to load a roll-off dumpster. Project Manager: Ken Taylor Engineer: CDM Contractor: TBD Phase Start Finish Status / Comments Preliminary Engineering April 2018 August 2018 Task Order approved by GUS Board 3/9/18 & by City Council 3/27/18 Final Design August 2018 December 2018 ROW / Easements N/A Bid / Award Bid # February 2019 March 2019 Tentatively out for Bid late 2018 Construction Post Construction Page 24 of 55 Project: Shell Road Waterline Improvements Project# 3CI Update – August 2018 Project Description: This project will consist of approximately 13,500 LF of 16-inch water line and approximately 2300 LF of 12-inch waterline. Purpose: The purpose of this project is to provide secondary feed of water to Sun City. Project Manager: Ken Taylor Engineer: KPA Contractor: TBD Phase Start Finish Status / Comments Preliminary Engineering April 2015 August 2015 Task Order Recommended by GUS 3/13/15 Approved by CC 3/24/15. Final Design August 2015 March 2018 90% complete ROW / Easements June 2015 October 2017 60% complete Bid / Award Bid Construction Post Construction Page 25 of 55 Project: Sun City Elevated Water Storage Tank Project# 2CP Update – August 2018 Project Description: This project will consist of the replacement of the existing .4 million gallon Elevated Water Storage Tank with a 2 million gallon Elevated Water Storage Tank. Purpose: The purpose of this project is to increase elevated water storage in the Sun City 1015 pressure plan from .4 MG to 2MG to meet the demands of the water system in the 1015 pressure plane. Project Manager: Chris Pousson Engineer: Dunham Engineering, Inc. Contractor: CB&I Phase Start Finish Status / Comments Preliminary Engineering November 2016 May 2017 Task Order recommended by GUS 11/11/16, Approved by CC 11/22/16. Final Design May 2017 June 2017 100% complete ROW / Easements N/A N/A N/A Bid / Award Bid # July 2017 September 2017 GUS Board and Council Approved Construction December 2017 March 2019 CET crews onsite. 8 wall lifts for support column have been poured. Steel Crew scheduled to be onsite mid-September. Post Construction Page 26 of 55 Page 27 of 55 Project: Water Tank Rehab - 2018 Project# 2CX Update – August 2018 Project Description: This project involves - Design bidding and general services during construction for the demolition of the steel ground storage tank (GST) and steel lime silo at the Park Water Treatment Plant (WTP), demolition of the Woods GST, and rehabilitation of the 1 MG GST at the Southside WTP; and design Purpose: The purpose of this project is the demolition of the steel structures at the Park WTP and the Woods sites and rehabilitation of the 1 MG GST at the Southside WTP site will be bid so that qualified demolition and tank rehab contractors can bid the project. Project Manager: Ken Taylor Engineer: CDM Contractor: TBD Phase Start Finish Status / Comments Preliminary Engineering January 2018 March 2018 Task Order recommended by GUS Board 12/8/17 & approved by Council 12/1/2/17 Final Design April 2018 June 2018 ROW / Easements Bid / Award Bid # July 2018 September 2018 Tentatively out for Bid late Summer 2018. Construction Post Construction Page 28 of 55 Project: Westinghouse Regional Lift Station Project# 3CE Update – August 2018 Project Description: This project will consist of a new wastewater lift station with appurtenant electrical and instrumentation improvements including an emergency generator. Also included will be Stonehedge Lift Station improvements this project will provide electrical improvements at the Stonehedge Lift Station that will allow the use of a portable emergency generator, and the addition of piping improvements including a flow control valve and vault and a new 8-inch force main. Purpose: The purpose of this project is to provide wastewater service for growth and development in the Westinghouse area. Project Manager: Ken Taylor Engineer: CDM Smith Contractor: CC Carlton Phase Start Finish Status / Comments Preliminary Engineering August 2014 October 2014 Complete Final Design October 2014 July 2016 100% complete ROW / Easements August 2014 August 2016 Complete Bid / Award Bid # 201646 September 2016 October 2016 GUS Board 11/11/16 City Council approved 11/22/16 NOA sent 11/23/16 Construction November 2016 August2018 NTP 1/3/17, Crews are at Substantial completion & working Punch List items Post Construction August 2018 August 2019 Page 29 of 55 GUS BOARD ITEMS FORWARDED TO COUNCIL July 24, 2018 J Forwarded from the Georgetown Utility Systems Board (GUS): Consideration and possible action to approve the First Amendment increasing the contract amount by $200,0 00.00 to the Agreement with Elster Solutions LLC to provide EnergyAxis AMI water modules and related items for the Advanced Metering Infrastructure system in a total amount not to exceed $376,078 -- Rosemary Ledesma, Purchasing Manager O Forwarded from Georgetown Utility Systems Advisory Board (GUS): Consideration and possible action to approve Task Order CDM-18-005 with CDM Smith Inc. of Austin, Texas for professional services related to the San Gabriel Interceptor Phase 2 (SGI -2) in the amount of $1,037,700.00 -- Wesley Wright, P.E., Systems Engineering Director ITEM PASSED Page 30 of 55 City of Georgetown, Texas Utility System Advisory Board August 10, 2018 SUBJECT: Financ ial FY18 Up d ate / Water and Elec tric - C hris Foster, Manager o f Res ourc e Planning & Integratio n ITEM SUMMARY: FINANCIAL IMPACT: NONE SUBMITTED BY: Sheila K. Mitc hell - Bo ard Liais o n ATTACHMENTS: Description Type Water June Financials Backup Material Electric June Financials Backup Material Page 31 of 55  APPROVED BUDGET  CURRENT PERIOD  YEAR TO DATE  (W/ENCUMB)  YEAR‐END PROJECTION  BEGINNING FUND BALANCE 67,881,131                      74,958,153                       Operating Revenue Capital Recovery Fee 6,672,500                        2,520,510                       12,400,492                      12,416,521                       Interest 192,385                            131,794                           915,880                             794,596                             Irrigation Utility Revenue 225,000                            51,259                             207,050                             214,891                             Other Revenue 2,176,250                        392,593                           3,860,160                        3,851,044                         Raw Water Revenue 178,500                            13,171                             92,618                               141,089                             Transfer In, Debt 116,613                             ‐                                    ‐                                     116,613                             Wastewater Utility Revenue 10,850,000                      940,528                           8,192,589                        11,007,305                       Water Utility Revenue 27,748,195                      3,164,153                       20,203,229                      28,756,997                       Operating Revenue Total 48,159,443                      7,214,008                       45,872,018                      57,299,056                       Operating Expenditures Irrigation 204,300                            13,707                             92,607                               205,000                             Transfer Out, Fleet/Joint Service 62,000                               ‐                                   62,000                               62,000                               Transfer Out, General 425,000                            68,750                             206,250                             425,000                             Transfer Out, ROI 2,686,505                        303,701                           1,882,225                        2,993,788                         Transfer Out, Utilities 90,981                               ‐                                   90,981                               540,981                             Wastewater Distribution 613,000                            28,079                             477,121                             592,810                             Wastewater Plant Management 2,437,025                        184,377                           1,901,718                        2,412,396                         Water Administration 18,602,018                      1,864,315                       14,015,733                      18,313,695                       Water Distribution 2,723,300                        221,571                           1,608,278                        2,194,442                         Water Operations 3,769,545                        430,012                           2,952,275                        3,682,263                         Water Plant Management 2,548,726                        206,343                           1,720,612                        2,319,630                         Operating Expenditures Total 34,162,400                      3,320,855                       25,009,801                      33,742,005                       Total Net Operations 13,997,043                      3,893,153                       20,862,217                      23,557,051                       Non‐Operating Revenue Bond Proceeds ‐                                     ‐                                    ‐                                      ‐                                     Non‐Operating Revenue Total ‐                                     ‐                                    ‐                                      ‐                                     Non‐Operating Expenditures CIP 90 65,085,236                      1,149,695                       9,819,726                        65,495,658                       CIP 91 5,178                                 ‐                                    ‐                                     5,178                                 Debt Service 5,344,535                         ‐                                   1,415,884                        5,344,535                         Non‐Operating Expenditures Total 70,434,949                      1,149,695                       11,235,610                      70,845,371                       Total Net Non‐Operations (70,434,949)                     (1,149,695)                      (11,235,610)                     (70,845,371)                      EXCESS (DEFICIANCY) OF TOTAL REVENUE OVER TOTAL  REQUIREMENTS (56,437,906)                      2,743,458                         9,626,608                         (47,288,319)                       ENDING FUND BALANCE 11,443,225                      27,669,833                       Contingency 6,000,000                        6,000,000                         AVAILABLE FUND BALANCE 5,443,225                        21,669,833                       Year‐End Projection to Approved: Jun FY2018 Water Fund Page 32 of 55  APPROVED BUDGET  CURRENT PERIOD  YEAR TO DATE  (W/ENCUMB)  YEAR‐END PROJECTION  BEGINNING FUND BALANCE 12,824,257                   6,758,275                        Operating Revenue Electric Revenue 67,595,139                   7,103,307                       47,797,527                      69,416,907                      Interest 48,318                           11,225                             45,093                              47,632                              Other Revenue 4,469,955                     876,683                          3,713,457                        5,017,865                        Operating Revenue Total 72,113,412                   7,991,215                       51,556,076                     74,482,405                      Operating Expenditures CRR Credits (2,000,000)                    (287,875)                         (6,101,990)                      (7,000,000)                       Georgetown Utility Systems 17,915,971                   1,345,801                       13,455,616                      18,433,826                      Purchased Power 44,000,000                   6,519,847                       43,436,398                      52,000,000                      Transfer Out‐Interfund Transfers 92,600                            ‐                                   92,600                              92,600                              Transfer Out‐ROI 5,493,707                     479,754                          3,636,758                        5,235,000                        Operating Expenditures Total 65,502,278                   8,057,527                       54,519,382                     68,761,426                      Total Net Operations 6,611,134                     (66,312)                           (2,963,306)                      5,720,979                        Non‐Operating Revenue Bond Proceeds 6,537,000                      ‐                                   6,727,776                        6,537,000                        Transfers in 90,981                            ‐                                   90,981                              540,981                            Non‐Operating Revenue Total 6,627,981                      ‐                                   6,818,757                        7,077,981                        Non‐Operating Expenditures CIP 9,880,487                     548,866                          3,835,459                        6,508,565                        Interest Expense 1,697,769                      ‐                                   665,850                           1,259,116                        Debt Issuance Cost 15,000                            ‐                                   190,776                           15,000                              Debt Service 2,539,258                      ‐                                   1,547                                2,959,731                        Non‐Operating Expenditures Total 14,132,514                   548,866                          4,693,631                        10,742,412                      Total Net Non‐Operations (7,504,533)                    (548,866)                         2,125,125                        (3,664,431)                       EXCESS (DEFICIANCY) OF TOTAL REVENUE OVER TOTAL  REQUIREMENTS (893,399)                        (615,178)                           (838,181)                           2,056,548                         ENDING FUND BALANCE 11,930,858                   8,814,823                        Contingency 5,125,000                     5,125,000                        Rate Stabilization 5,500,000                     ‐                                     AVAILABLE FUND BALANCE 1,305,858                     3,689,823                        Year‐End Projection to Approved: Jun FY2018 Electric Fund Page 33 of 55 City of Georgetown, Texas Utility System Advisory Board August 10, 2018 SUBJECT: Indus try Up dates ITEM SUMMARY: FINANCIAL IMPACT: N/A SUBMITTED BY: Page 34 of 55 City of Georgetown, Texas Utility System Advisory Board August 10, 2018 SUBJECT: Review and pos s ible actio n to ap p ro ve the minutes fro m the regular GUS Board meeting held o n July 13, 2018. - Sheila K. Mitc hell, GUS Bo ard Liais on ITEM SUMMARY: Bo ard to review, revis e and /or ap p ro ve the minutes fro m the regular GUS Board meeting held o n July 13, 2018. FINANCIAL IMPACT: N/A SUBMITTED BY: Sheila K. Mitc hell/GUS Bo ard Liais o n ATTACHMENTS: Description Type GUS July 13 2018 DRAFT Minutes Backup Material Page 35 of 55 Minutes of the Meeting of the Georgetown Utility Systems Advisory Board and the Governing Body of the City of Georgetown, Texas July 13, 2018 at 2:00PM at Georgetown Municipal Complex, 300-1 Industrial Avenue, Georgetown, TX The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participation at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary’s Office, at least three (3) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for additional information: TTY users route through Relay Texas at 711. Board Members Present: Mike Cunningham – Chair, John Copelan – Vice Chair, David Maserang, Ed Pastor, Edward Wiley -- Secretary, Arthur Yaeger Board Members Absent: Steve Fought Staff Members Present: Mike Babin, Wesley Wright, Leticia Zavala, Chris Foster, Michael Hallmark, Mike Stasny, Tristan Whitmire, Sheila Mitchell Others Present: none Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A. Call to Order – called to order by Chair at 2:00PM The Board may, at any time, recess the Regular Session to convene an Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, General Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. B. Introduction of Visitors -- None present Employee Recognition -- None submitted at time of posting C. July 2018 GUS Project Updates and June Council Actions Wesley Wright, P.E., Systems Engineering Director/Michael Hallmark, CIP Manager Wright gave updates on all projects included in packet. Some discussion on specific project timelines as well as the recent pump failure at the North Lake pump station resulting in a boil water notice. Wright noted boil water notice as required to be issued due to continued irrigation in the area and levels fell low. Zavala stated continued efforts will be made to remind customers in the area no irrigation is allowed on Mondays; needed for system recovery. Zavala gave update on the CIS Project (Customer Information System; for utility billing). The Go Live date is August 6th. Communications have been sent out to customers with updates and additional mailings and communications will be sent on how to access the new portal. Press releases will also be sent. No further discussion. D. Industry Updates Babin noted no industry updates. He spoke on the ribbon cutting at the solar farm in west Texas two weeks ago. Mayor Ross, Briggs and several staff members attended the event. Some discussion. Board congratulated staff on accomplishment. Legislative Regular Agenda The Board will individually consider and possibly take action on any or all of the following items: E. Review and possible action to approve the minutes from the Regular GUS Board meeting held on June 8, 2018 and the Special GUS Board meeting held on June 15, 2018. – Sheila K. Mitchell, GUS Board Liaison Page 36 of 55 No discussion. Motion by Pastor, seconded by Copelan to approve the minutes from the Regular GUS Board meeting held on June 8, 2018 and the Special GUS Board meeting held on June 15, 2018. Approved 6-0-1 (Fought absent) F. Consideration and possible recommendation to approve Task Order CDM-18-005 with CDM Smith, Inc. of Austin, Texas for professional services related to the San Gabriel Interceptor Phase 2 (SGI-2) in the amount of $1,037,700. – Wesley Wright, P.E., Systems Engineering Director/Michael Hallmark, CIP Manager Wright gave update and overview of wastewater project, noting location of area for proposed improvements. Task order is for design, environmental and geotech. This interceptor is a critical need for continued wastewater service in Western District; preparations for the next five years. Estimated overall cost is around $20 million. Some questions and discussion on specifications. Motion by Cunningham, seconded by Maserang to approve Task Order CDM-18-005 with CDM Smith, Inc. of Austin, Texas for professional services related to the San Gabriel Interceptor Phase 2 (SGI -2) in the amount of $1,037,700. Approved 6-0-1 (Fought absent) G. Consideration and possible recommendation to approve the First Amendment increasing the contract amount by $200,000 to the Agreement with Elster Solutions LLC to provide EnergyAxis AMI meter modules and related items for the Advanced Metering Infrastructure system in a total amount not to exceed $376,078. – Mike Stasny, Technical Services Manager/Glenn W. Dishong, Utility Director Stasny re-introduced himself to board and stated his responsibilities with city. He updated board on request for increase of contract amount and terms of contract dates. Some questions regarding why need and how so greatly underestimated. Wright spoke to estimates noting increase is due to the tremendous growth, especially in Western District. Cunningham asked and Wright confirmed meter modules are only purchased as needed. No further questions or discussion. Motion by Pastor, seconded by Copelan to approve the First Amendment increasing the contract amount by $200,000 to the Agreement with Elster Solutions LLC to provide EnergyAxis AMI meter modules and related items for the Advanced Metering Infrastructure system in a total amount not to exceed $376,078. Approved 6-0-1 (Fought absent) Adjournment Motion by Wiley, seconded by Yaeger to adjourn. Adjourned at 2:35PM __________________________ _____________________________ Mike Cunningham – Chair Edward Wiley – Secretary _________________________________ Sheila K. Mitchell, GUS Board Liaison Page 37 of 55 City of Georgetown, Texas Utility System Advisory Board August 10, 2018 SUBJECT: Cons id eration and p o s s ib le rec o mmendation to approve a Task Order KPA-18-013 with Kasberg, Patrick & As s o ciates , LP of Geo rgeto wn, Texas for profes s ional services related to the CR 289 Water Line Imp ro vements in the amo unt o f $473,210.00 - Wes ley Wright, P.E., Systems Engineering Directo r/Mic hael Hallmark, CIP Manager. ITEM SUMMARY: This task Ord er will be fo r professional Servic e fo r the CR 289 Water Line Improvements that will provide a 30" water main to hand le demand s along the Ronal Reagan c o rrid o r and help mo ve water from Daniels Mo untain to Braun Elevated S torage Tank. This tas k o rd er will also inc lude eas ement nego tiatio ns, ap p ro ximately 10 fire hydrants in the wes tern d is tric t, and the d emo lition of AC M Lift Station on Wes tingho use road. STAFF RECOMMENDATIONS: Staff rec o mmend s executing Task Order KPA-18-013 fo r professional servic es for the CR 289 Water Line Imp ro vements with Kas b erg, P atric k & As s oc iates , LP of Geo rgeto wn, Texas in the amount of $473,210.00 FINANCIAL IMPACT: Funds fo r this exp enditure are bud geted in the Water CIP. S ee attac hed CIP Bud getary & Financ ial Analysis Sheet. SUBMITTED BY: Wes ley Wright, P.E., S ystems Engineering Direc to r/Mic hael Hallmark, CIP Manager. ATTACHMENTS: Description Type Budgetary Work Sheet Cover Memo Tas k Order KPA-18-013 Cover Memo CR 289 Water Line Route Cover Memo Page 38 of 55 DATE: PROJECT NAME:??8/1/2018 CR. 289 Waterline Improvements Division/Department:GUS / Water/Wastewater Director Approval Prepared By:Ken Taylor Finance Approval TW 7/19/2018 TOTAL ANNUAL BUDGET 2,980,000.00 (Current year only) Actual Cost Agenda Total Spent Encumbrance Item & Encumbered % Annual (A) before agenda item (B)(A + B)Budget Consulting 330,831.35 473,210.00 804,041.35 27% Right of Way 0.00 0% Construction 0.00 0% Other Costs 0.00 0% Total Current Year Costs 330,831.35 804,041.35 Approved GENERAL LEDGER ACCOUNT NUMBER CY Budget 660-9-0580-90-170 2,980,000.00 Total Budget 2,980,000.00 TOTAL PROJECT BUDGET 3,000,000.00 (includes all previous yrs) Prior Years Current Year Total Project % Total Spent/Encumbered Costs Costs Budget Consulting 134,600.00 804,041.35 938,641.35 31% Right of Way 0.00 0.00 0% Construction 0.00 0.00 0% Other Costs 20,000.00 0.00 20,000.00 1% Total Project Costs 154,600.00 804,041.35 958,641.35 Comments: Task Order KPA-18-013 CIP- Budgetary and Financial Analysis Worksheet Page 39 of 55 660-9-0580-90-170 Page 40 of 55 Page 41 of 55 Page 42 of 55 Page 43 of 55 EXHIBIT A – DETAILED PROJECT SCOPE SERVICES PROVIDED BY ENGINEER KASBERG, PATRICK & ASSOCIATES, LP GEORGETOWN, TEXAS Project Description: The CR 289 Water Line Project is for the construction of approximately 12,300 LF of a 30-inch water line that will connect to the proposed 30-inch CR 255 Water Line Improvement Project that begins at the Intersection of CR 255 & CR 289 and run east towards Ronald Reagan Boulevard. Once it reaches the Ronald Reagan Boulevard it will head south and connect to the existing 18-inch water line at the FM 3405 and Ronald Reagan Boulevard Intersection. The professional engineering services include preliminary design, final design, bidding services, construction administration services, easement negotiation services, and project coordination. These services also include topographic surveys, boundary surveys, easement field notes and sketches, environmental phase I and cultural resources investigations. Scope of Services: The scope of services associated with the CR 289 Water Line Project includes: I. Schematic Design a. Develop Rights-of-Way, Easements and Property Map i. The ENGINEER will research available information to determine existing City of Georgetown rights-of-way, easements and private property boundaries within the project area. ii. The ENGINEER will develop a map to illustrate the rights-of-way, easements and private property boundaries. iii. The ENGINEER will request dry utility locations through the Texas One Call System. iv. The ENGINEER will insert existing City of Georgetown utility information and marked dry utility information into the map to reference. v. The ENGINEER will produce an overall map to be used for the project alignment. b. Develop Proposed Alignment and Verify i. The ENGINEER will utilize the rights-of-way, easements and property map to develop the proposed alignment of the utilities. ii. The ENGINEER will walk the project route to identify alignment changes and obstacles. iii. The ENGINEER will verify the alignment to release design surveys to commence. Page 44 of 55 c. Develop Project Layout with Connections i. The ENGINEER will utilize all gathered information to develop the proposed horizontal alignment layout. ii. The ENGINEER will develop connection to the existing City of Georgetown Water Utility. d. Review Alignment with City Staff i. The ENGINEER will coordinate and meet with City Staff to review the proposed alignment. All information discovered concerning existing dry utilities, obstacles, rights-of-way, easements and private property will be discussed. ii. The ENGINEER will develop a consensus with City Staff on the proposed alignment and adjust as agreed upon. e. Finalize the Alignment i. The ENGINEER will utilize the Schematic Design, coordination meetings and consensus to finalize the utility locations for the project. ii. The ENGINEER will generate a revised map illustrating rights-of-way, easements, private property boundaries, dry utilities and the proposed utility infrastructure. f. Coordinate with Dry Utilities i. The ENGINEER will coordinate a meeting with all affected dry utilities and City Staff to discuss the proposed alignment and relocations, if any, of dry utilities. II. Final Design a. Develop Survey Data into Surfaces i. The ENGINEER will develop from the field survey data, surfaces for the project to allow for integrated computer surface design. ii. The ENGINEER will incorporate City of Georgetown imagery into the field surveys and integrate the two as a model. b. Develop Plan and Profiles for the Water Utility i. The ENGINEER will utilize the surface model and the finalized alignment to develop plan and profile for the water utility. ii. The ENGINEER will produce 11”x17” sheets illustrating the location of the proposed water line improvements both horizontally and vertically. iii. The ENGINEER will illustrate all depth to existing ground over the centerline of the proposed waterline. iv. The ENGINEER will illustrate all obstacles, dry utilities, rights-of-way, existing easements, proposed easements and private property. v. The ENGINEER will illustrate all proposed slopes, elevations, locations and fittings for the water line utility. Page 45 of 55 c. Develop Project Layout with Connections i. The ENGINEER will develop connection details for connection to the existing City of Georgetown Water Utility. d. Develop Erosion Control & Traffic Control Plan i. The ENGINEER will develop erosion control for the construction of the project. ii. The ENGINEER will prepare plan sheets illustrating locations and types of Temporary Best Management Practices for erosion control. These sheets will be available for use by the contractor in obtaining permits from the TCEQ for construction of the project. iii. The ENGINEER will develop a traffic control plan to be utilized for this project. e. Develop Project Details i. The ENGINEER will develop details for the project to include: 1. Water Line Details 2. Trench and Bedding Details 3. Erosion Control Details 4. Concrete Details 5. Traffic Control Details 6. Casing and Encasement Details 7. Misc. Details f. Design Roadway/Driveway Crossings i. The ENGINEER will locate areas where the proposed utilities will cross existing roadways and driveways for construction of the project. ii. The ENGINEER will determine, in conjunction and consensus with City Staff the method of crossing (open cut or bore). iii. The ENGINEER will develop plan sheets illustrating the proposed crossings. g. Design Connections i. The ENGINEER will determine locations and size of the existing water utility. This will be accomplished by field investigations, reviewing of record drawings and meetings with City Staff. ii. The ENGINEER will design connections for the 8-inch water line improvements to the existing water utility. iii. The ENGINEER will design connections for the service connections to residential and commercial customers. h. PRV Removal Design i. The ENGINEER will prepare a designed layout, plan, and specifications for the removal of existing PRV’s (6 Total) located at various locations in the City’s Water System. This will also include a plan showing two additional locations for cutting and capping lines as defined by the City. Page 46 of 55 i. Lift Station Removal Design i. The ENGINEER will prepare a designed layout, plan, and specifications for the removal of an existing lift station located in the City’s Wastewater System. j. Fire Hydrant Installation Design (10 Locations) i. The ENGINEER will prepare a designed layout, plan, and specifications for the installation of ten (10) fire hydrants located in the City’s Western District Water Service Area. k. Complete Plans and Specifications i. The ENGINEER will develop specifications for the project. ii. The ENGINEER will develop project quantities for all proposed bid items for the project. iii. The ENGINEER will review the plans and specifications that have been developed for quality assurance and quality control (QA/QC). iv. The ENGINEER will adjust the plans and specifications from the QA/QC. v. The ENGINEER will coordinate the plans and specifications. vi. The ENGINEER will develop General Notes for the Project and index sheet for the plans. vii. The ENGINEER will print all specifications and plans to be bound for submittal. l. Review Plans with City Staff, Incorporate Comments and Prepare for Bidding i. The ENGINEER will schedule a meeting with City Staff to review the plans and specifications. ii. The ENGINEER will receive all City Staff comments and incorporate into the plans. Once comments have been incorporated the ENGINEER will schedule a second meeting with City Staff to review the revised plans. iii. The ENGINEER will submit bidding documents to purchasing for comments. All comments will be addressed. iv. The ENGINEER will prepare documents for bidding and assist the City Staff in advertising the project. v. The ENGINEER will prepare a final Opinion of Probable Construction Cost. III. Bidding a. The ENGINEER will develop the invitation to bid and deliver to City Staff for advertising the project for public bidding. The ENGINEER will also solicit bids from past contractors to acquire as competitive a bidding process as possible. b. The ENGINEER will manage and distribute bidding documents. c. The ENGINEER will prepare for the Pre-Bid Conference, develop an agenda and Page 47 of 55 sign in sheet, conduct the Pre-Bid Conference, take notes at the conference, prepare minutes and incorporate into the addenda. d. The ENGINEER will receive all questions from bidders, log the questions and answer in the form of an addenda. e. The ENGINEER will conduct the bid letting, receive all bids, tabulate the bids and certify them. f. The ENGINEER will research the low bidder(s) qualifications and recommend award to the City of Georgetown. IV. Construction Administration a. The ENGINEER will prepare contract documents; forward those to the contractor awarded the project by the Georgetown City Council. b. The ENGINEER will schedule and conduct the Pre-Construction Conference. Minutes from the conference will be taken and distributed. c. The ENGINEER will receive and review all submittals and material samples for the project. Documentation for the submittals will be generated and distributed to the City of Georgetown and the contractor. d. The ENGINEER will hold regularly scheduled construction progress meetings. These meetings will include meeting agendas covering project specifics and schedules. Notes will be taken by the ENGINEER at the meetings. Minutes will then be developed and distributed to the City of Georgetown Staff and the contractor. e. The ENGINEER will make periodic visits the project site. These site visits are utilized to perform a general overview of the project and answer any questions the contractor may have. The City of Georgetown will provide daily on-site representation for the project. f. The ENGINEER will develop pay estimate forms for the project. These will be distributed to City Staff and the contractor. The ENGINEER will review the pay requests with City Staff. g. The ENGINEER will conduct a final walk through of the project. Punch list items will be generated during this review. A letter addressed to City Staff will be generated discussing the findings of the walk through. The contractor will be copied on this letter as well. h. The ENGINEER will develop final record drawings for the City of Georgetown Staff. The record drawings will be presented in the form of a DVD with pdf of Page 48 of 55 each plan sheet and a full 11x17 hard copy. i. The ENGINEER will prepare a project closeout package that will include final record drawings, final pay estimate, final closeout change order and any other project closeout documentation. Page 49 of 55 EXHIBIT B: FEE SCHEDULE KPA ACS Lone Star TERRACON TOTAL 1. PROJECT MANAGEMENT/COORDINATION 24,600.00$ 24,600.00$ 2. EASEMENTS 27,030.00$ 40,000.00$ 120,000.00$ 187,030.00$ 3. FINAL DESIGN 148,160.00$ 26,200.00$ 16,500.00$ 190,860.00$ 4. BIDDING 8,860.00$ 8,860.00$ 5. CONSTRUCTION ADMINISTRATION 61,860.00$ 61,860.00$ PROJECT TOTAL 270,510.00$ 66,200.00$ 120,000.00$ 16,500.00$ 473,210.00$ Subconsultants: Topographic Surveying/Easement (25 Total) Documents - All County Surveying (ACS) Easement Negotiations (25 Properties) - Lone Star Right of Way Services, Inc. Environmental (ESA Phase I, Cultural Resources) - Terracon COST SUMMARY Summary of Costs June 5, 2018 Summary of Professional Services Fee Estimate by Consultant CR 289 Water Line Improvements SUMMARY Page 1 of 3 Page 50 of 55 EXHIBIT B: FEE SCHEDULE Principal Project Manager Project Engineer Graduate Engineer (EIT) Senior Eng Tech (CAD) Eng Tech (CAD)Clerical Fee Schedule 200.00$ 160.00$ 135.00$ 105.00$ 85.00$ 75.00$ 55.00$ 1. PROJECT MANAGEMENT/COORDINATION a.Coordination with ACS (Topographic Surveys) 4,750.00$ 6 6 6 8 4 8 38 b.Coordination with Terracon Consultants 4,280.00$ 6 6 6 8 2 4 32 c.Coordination with Lone Star ROW Services 7,970.00$ 8 8 12 18 8 12 66 d.Project Review Meeting with Staff (30%) 1,520.00$ 2 2 2 2 2 2 12 e.Project Review Meeting with Staff (60%) 1,520.00$ 2 2 2 2 2 2 12 f.Project Review Meeting with Staff (95%) 1,520.00$ 2 2 2 2 2 2 12 g.Coordinate with Dry Utilities regarding conflicts 1,520.00$ 2 2 2 2 2 2 12 h.Final Project Review/Submittal Meeting with Staff 1,520.00$ 2 2 2 2 2 2 12 Subtotal Project Management/Coordination 24,600.00$ 30 30 34 44 24 34 0 196 2. EASEMENTS a.Prepare Easement Schematic/Property Ownership Map 5,390.00$ 4 4 8 8 8 18 50 b.Provide Project Support/Documentation to Easement Agent 14,840.00$ 16 16 24 32 8 24 120 c.Project Coordination with ACS for Easement Documents/Boundary Surveys 6,800.00$ 8 8 8 12 8 12 56 Subtotal Easements 27,030.00$ 28 28 40 52 24 54 0 226 3. FINAL DESIGN A. CR 289 WATER LINE IMPROVEMENTS DESIGN a.Develop Topographic Survey (Point File) into CAD Surfaces 12,260.00$ 6 8 8 12 24 72 130 b.Develop Project Contraints Map (Schematic Layout) 11,090.00$ 6 8 8 18 24 48 112 c.Develop Final Horizontal Alignment 16,910.00$ 12 12 18 28 32 60 162 d.Develop Plan & Profile Sheets 27,600.00$ 18 24 36 48 36 96 258 e.Design Water Line Connections 10,950.00$ 8 8 12 24 18 32 102 f.Design Roadway Crossings/Waterway Crossings 9,210.00$ 8 8 12 18 12 24 82 g.Prepare Permit Documentations for Roadway/Water Line Crossings 7,880.00$ 8 8 8 18 8 18 68 h.Develop Plan & Detail Sheets for PRV Removal at Six (6) Locations 3,760.00$ 4 4 4 8 4 8 32 i.Develop Plan & Detail Sheet for Cut & Cap of Existing Water Lines for PRV Removal 2,030.00$ 2 2 2 4 2 6 18 j.Develop Plan & Detail Sheets for Lift Station Removal 2,190.00$ 1 2 2 6 2 8 21 i.Develop Plan & Detail Sheets for Ten (10) Fire Hydrant Layouts 1,890.00$ 1 2 2 6 2 4 17 Subtotal CR 289 Road Design 105,770.00$ 74 86 112 190 164 376 0 1,002 June 5, 2018 Summary of Professional Services Fee Estimate by Employee/Position Category CR 289 Water Line Improvements TOTAL Kasberg, Patrick & Associates, LP (KPA) Total Fee Summary of Hours Scope Items KPA Page 2 of 3 Page 51 of 55 EXHIBIT B: FEE SCHEDULE Principal Project Manager Project Engineer Graduate Engineer (EIT) Senior Eng Tech (CAD) Eng Tech (CAD)Clerical Fee Schedule 200.00$ 160.00$ 135.00$ 105.00$ 85.00$ 75.00$ 55.00$ June 5, 2018 Summary of Professional Services Fee Estimate by Employee/Position Category CR 289 Water Line Improvements TOTAL Kasberg, Patrick & Associates, LP (KPA) Total Fee Summary of Hours Scope Items B. INCIDENTAL DESIGN a.Erosion Control Design For Project 8,040.00$ 8 8 8 12 12 24 72 b.Miscellaneous Details 10,620.00$ 8 8 12 18 18 36 100 c.Traffic Control Plan Layout 9,600.00$ 6 6 12 18 18 32 92 Subtotal Incidental Design 28,260.00$ 22 22 32 48 48 92 0 264 C. BID DOCUMENT PREPARATION a.Project Technical Specification Development 4,940.00$ 6 6 8 12 8 40 b.Project Bid Schedule Preparation & OPC 4,940.00$ 4 4 8 12 4 8 4 44 c.Prepare Plan Sets for Bidding 4,250.00$ 4 4 4 8 2 8 12 42 Subtotal Bid Documents 14,130.00$ 14 14 20 32 6 16 24 126 Subtotal Final Design 148,160.00$ 110 122 164 270 218 484 24 1,392 4. BIDDING a.Advertise / Solicit Bidders 350.00$ 1 1 2 4 b.Distribute plans and specifications 320.00$ 2 2 4 c.Pre-Bid Conference 1,730.00$ 2 2 2 4 2 2 14 d.Answer Questions and Prepare Addenda 3,150.00$ 2 2 4 8 4 8 2 30 e.Receive & Tabulate Bids 1,520.00$ 2 2 2 4 2 12 f.Low Bidder Research/Letter of Recommendation 1,790.00$ 2 2 4 4 2 14 Subtotal Bidding 8,860.00$ 8 8 13 23 6 10 10 78 5. CONSTRUCTION ADMINISTRATION a.Prepare Contract Documents, RFC Plan Sets, & distribute to Contractor 5,610.00$ 4 4 8 8 8 18 4 54 b.Review Submittals 6,840.00$ 10 10 10 18 48 c.Construction Meetings/minutes/etc.9,860.00$ 12 12 12 18 8 18 80 d.Review Construction Progress Payments 6,750.00$ 10 10 10 10 4 4 2 50 e.Site Review/Visits 12,160.00$ 16 16 24 24 4 4 88 f.Final Walkthrough/Develop Punch List 3,790.00$ 4 4 8 8 2 2 2 30 g.Record Drawings 7,490.00$ 6 6 6 12 12 24 8 74 h.Project Closeout Documentation 9,360.00$ 8 8 8 12 12 24 24 96 Subtotal Bid Documents 61,860.00$ 70 70 86 110 50 94 40 520 Total Fee Principal Senior Engineer Project Engineer Graduate Engineer (EIT) Senior Eng Tech (CAD) Eng Tech (CAD)Clerical TOTAL 1. PROJECT MANAGEMENT/COORDINATION 24,600.00$ 30 30 34 44 24 34 0 196 2. EASEMENTS 27,030.00$ 28 28 40 52 24 54 0 226 3. FINAL DESIGN 148,160.00$ 110 122 164 270 218 484 24 1,392 4. BIDDING 8,860.00$ 8 8 13 23 6 10 10 78 5. CONSTRUCTION ADMINISTRATION 61,860.00$ 70 70 86 110 50 94 40 520 270,510.00$ 246 258 337 499 322 676 74 2,412 Summary of Labor & Associated Cost TOTAL KPA Page 3 of 3 Page 52 of 55 C R 2 5 5 CR 25 5 C R 2 5 5 CR 2 5 5 SARATOGA SPRINGS DR SU N S E T R D G TO W E R R D F L I N T R O C K C V POS T O A K LI V E O A K R O N A L D W R E A G A N B L V D C R A I G E N R D CR 258 D I L L O T R L RO C K H O U S E D R R E D O A K CR 257 SU N N Y S L O P E R D KI N G R E A G R E E N L E A F D R S A N G A B R I E L O A K S D R SAN G A B R I E L O A K S D R MILLS RD N O C A T I L L O L N A L G A R I T A C V BLUE S T E M C V SOUTH V A L L E Y D R C R 2 5 5 CR 254 BIG OA K S S B I G O A K S T R L N S U M A C L N BON W I N D E R D CR 254 RM 2338 M U S T A N G W A Y S O C A T I L L O L N WEST R I D G E L N B L U E S T E M L N RAWHI D E L N N B U F F A L O P A S S QUAIL R U N S U M A C C V N S A W G R A S S L N S P R I N G M E A D O W C V RUB Y D R S BUFF A L O P A S S S S U M A C L N R A T H D R BAR T D R CR 255 S S A W G R A S S L N SAW G R A S S C V CR 2 5 8 CR 2 5 8 C R 2 5 8 PVR 9 0 4 C R 2 4 8 N B I G O A K S T R L C R 2 4 8 POWD E R H O R N R D RON A L D W R E A G A N B L V D INDIA N S P R I N G S R D CR 2 5 7 C R 2 5 6 FM 340 5 CR 2 5 8 CR 2 5 7 CR 2 5 5 N U S 1 8 3 TERRACE CV J E S S I C A D R WEST V A L L E Y S P U R MARTINDALE AV E KING R E A S P U R CRESTVIEW DR MARB E L L A W A Y B A R I L L A D R L A U R A L N F A R R I S R A N C H R D RO N A L D W R E A G A N B L V D N U S 1 8 3 L I V E O A K T R L C R 2 8 9 BIG VA L L E Y S P U R RON A L D W R E A G A N B L V D FM 34 0 5 M A R B E L L A W A Y B E L T O R R E D R BETH E L S T CR 2 5 8 FM 3405 ALDEA S T ALDEA CV FM 3 4 0 5 S C R 2 8 9 C H R I S T I N E L N DA W N D R 2'' W 1 5 ' ' W 1 5 ' ' W 15'' W 2'' W 2 4 ' ' W 2 4 ' ' W 18'' W 18'' W 18'' W 18'' W 18'' W 2.5'' W 8 ' ' W 8 ' ' W 2' ' W EXISTING GROUND STORAGE TANK PROPOSED CR 255 30" WATERLINE (IN DESIGN) PROPOSED CR 255 16" WATERLINE (IN DESIGN) PROPOSED CR 289 30" WATERLINE EXISTING 18" WATERLINE KASBERG, PATRICK & ASSOCIATES, LP CONSULTING ENGINEERS GEORGETOWN, TEXAS 78626 Firm Registration No. F-510 COUNTY ROAD 289 WATERLINE IMPROVEMENTS EXHIBIT C © 20 1 8 K a s b e r g , P a t r i c k & A s s o c i a t e s , L P K P A F i r m R e g i s t r a t i o n N u m b e r F - 5 1 0 FI L E : P: \ G e o r g e t o w n \ 2 0 1 5 \ 2 0 1 5 - 1 4 4 C R 2 5 5 W L I m p \ C A D \ E x h i b i t \ c r 2 8 9 w l e x h i b i t C . d w g L A S T S A V E D : 6/ 1 9 / 2 0 1 8 0 4 : 4 7 : 2 7 P M LA Y O U T : ex h i b i t C 0 HORIZONTAL SCALE IN FEET 1000 2000 N O R T H GEORGETOWNTEXAS EST. 1848 Page 53 of 55 Page 54 of 55 City of Georgetown, Texas Utility System Advisory Board August 10, 2018 SUBJECT: EXECUTIVE SESSION In compliance with the Op en Meetings Act, C hapter 551, Go vernment Code, Vernon's Texas Codes, Annotated, the item lis ted below will be d is cus s ed in closed s es s io n and is s ubjec t to actio n in the regular s es s io n. Sec. 551.086 Competitive Matters Quarterly Elec tric Financ ials and P o wer Supply planning d is cus s io n. -- Chris Fos ter, Manager o f Res o urc e Planning & Integration (no action required) ITEM SUMMARY: N/A STAFF RECOMMENDATION: N/A FINANCIAL IMPACT: N/A SUBMITTED BY: Chris Fo s ter, Manager o f Res o urc e Planning & Integratio n Page 55 of 55