The URL can be used to link to this page

Home My WebLink AboutAgenda_GUS_08.12.2016Notice of Meeting for the Georgetown Utility System Adv isory Board of the City of Georgetown August 12, 2016 at 2:00 PM at Georgetown Municipal Complex, 300-1 Industrial Av enue, Georgetown TX The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reas onab le as s is tance, ad ap tatio ns , or acc o mmo d ations will b e provid ed up o n req uest. P leas e c o ntact the City Sec retary's Office, at leas t three (3) days prior to the sc hed uled meeting d ate, at (512) 930-3652 o r City Hall at 113 Eas t 8th Street fo r add itional info rmation; TTY us ers ro ute through Relay Texas at 711. Regular Session (This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.) A Call to Ord er The Board may, at any time, rec es s the R egular S es s io n to convene in Exec utive S es s io n at the reques t of the Chair, a Board Memb er, the City Manager, As s is tant City Manager, G eneral Manager of Utilities, City Co uncil Member, o r legal c o uns el for any p urpos e authorized b y the Op en Meetings Act, Texas Government C o d e Chapter 551, and are s ubjec t to actio n in the Regular Ses s ion that follows . B Introduction of Vis itors Emp lo yee R ec ognitio n -- None submitted at time o f posting C Dis cus s ion regard ing the Projec t Progres s Report, timelines includ ing p ro jec ts and Co uncil Actio ns. – Mic hael Hallmark, P ro ject Manager D Ind ustry Up d ates Legislativ e Regular Agenda E Review and p o s s ib le ac tion to approve the minutes from the regular GUS Bo ard meeting held on July 8, 2016. - Sheila K. Mitchell, GUS Board Liais o n F Co nsideration and possible recommendatio n to award a c o ntract for Was tewater Treatment Plant laborato ry s ervices . -- David W. Tho mis on, Water Services Manager G Co nsideration and possible recommendatio n to ap p ro ve a c o ntract with Prota, Inc . o f Aus tin, Texas , for the cons truc tion of 2016 Misc ellaneous Water Sys tem Imp ro vements in the amo unt o f $248,627.50. – Wesley Wright, P.E., Sys tems Engineering Direc tor/Michael Hallmark, CIP Manager Page 1 of 35 Adjournment CERTIFICATE OF POSTING I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times , on the ______ d ay o f __________________, 2016, at __________, and remained so p o s ted fo r at leas t 72 c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting. ____________________________________ S helley No wling, City Sec retary Page 2 of 35 City of Georgetown, Texas Utility System Advisory Board August 12, 2016 SUBJECT: Call to Ord er The Bo ard may, at any time, recess the Regular Ses s ion to c o nvene in Exec utive Ses s ion at the req uest of the Chair, a Bo ard Member, the City Manager, As s is tant City Manager, General Manager o f Utilities , City Counc il Memb er, or legal counsel fo r any purp o s e autho rized by the Op en Meetings Ac t, Texas Go vernment Code Chap ter 551, and are s ub jec t to ac tion in the Regular Ses s io n that fo llo ws. ITEM SUMMARY: FINANCIAL IMPACT: N/A SUBMITTED BY: Page 3 of 35 City of Georgetown, Texas Utility System Advisory Board August 12, 2016 SUBJECT: Disc ussion regarding the P ro ject P ro gress R ep o rt, timelines inc luding p ro jec ts and Counc il Ac tions . – Michael Hallmark, Projec t Manager ITEM SUMMARY: GUS Pro jects : 2016 Mis c ellaneo us Water Sys tem Improvements Berry C reek Was tewater Intercepto r Cedar Breaks Elevated S torage Tank (ES T ) County R o ad 255 Waterline Imp ro vements Daniels Mo untain EARZ 2014-15 Rabbit Hill Elevated Water Sto rage Tank (EST) Shell Road Waterline Improvements Snead Drive S treets and Wastewater Imp ro vements Wes tinghous e R egional Lift Station (LS ) Counc il Ac tio ns FINANCIAL IMPACT: N/A SUBMITTED BY: Michael Hallmark ATTACHMENTS: Description Type Augus t Project Reports and July Council Actions Backup Material Page 4 of 35 Page 5 of 35 Page 6 of 35 Page 7 of 35 Page 8 of 35 Page 9 of 35 Page 10 of 35 Page 11 of 35 Page 12 of 35 Page 13 of 35 Page 14 of 35 Page 15 of 35 City of Georgetown, Texas Utility System Advisory Board August 12, 2016 SUBJECT: Review and pos s ible actio n to ap p ro ve the minutes fro m the regular GUS Board meeting held o n July 8, 2016. - Sheila K. Mitc hell, GUS Bo ard Liais on ITEM SUMMARY: Bo ard to review, revis e and /or ap p ro ve the minutes fro m the regular GUS Board meeting held o n July 8, 2016. FINANCIAL IMPACT: N/A SUBMITTED BY: Sheila K. Mitc hell/GUS Bo ard Liais o n ATTACHMENTS: Description Type GUS July 8 2016 DRAFT Minutes Backup Material Page 16 of 35 Minutes of the Meeting of the Georgetown Utility Systems Advisory Board and the Governing Body of the City of Georgetown, Texas July 8, 2016 at 2:00PM at Georgetown Municipal Complex, 300-1 Industrial Avenue, Georgetown, TX The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participation at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City at least four (4) days prior to the scheduled meeting date, at (512)930-3652 or City Hall at 113 East 8th Street for additional information: TTY users route through Relay Texas at 711. Board Members Present: Bill Stump – Chair, Mike Cunningham – Vice Chair, Joyce Mapes -- Secretary, Steve Fought, Ed Pastor, John Copelan, Edward Wiley Board Members Absent: none Staff Members Present: Jim Briggs, Mike Babin, Wes Wright, Michael Hallmark, Jimmy Sikes, Chris Foster, Mike Westbrook, Glenn Dishong, Deborah Knutson, Leticia Zavala (joined at 2:05pm), Sheila Mitchell Others Present: Craig Floyd and David McFalls/PCI Solar, Neil McAndrews/Neil McAndrews & Assoc. Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A. Call to Order – Called to order by Chair at 2:00PM The Board may, at any time, recess the Regular Session to convene an Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, General Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. B. Introduction of Visitors Craig Floyd, Operations Manager and David McFalls, Engineer/PCI Solar; Neil McAndrews/Neil McAndrews & Assoc.; Deborah Knutson/City of Georgetown Purchasing Department Employee Recognition --Introduction of Mike Welch, Plant Superintendent – Glenn W. Dishong, Utility Director Mike was unavailable to attend the meeting due to an off-the-job injury. Previously with City of Austin as Plant Superintendent of Walnut Creek Plant. Lots of experience in both water and wastewater plants. He expects to return to work next week and hope to attend next meeting. C. Discussion regarding the Project Progress Report, timelines including projects and Council Actions. – Michael Hallmark, Project Manager Reports are updated and in packet. Stated 2nd Street project is now complete, Daniels Mountain is complete and in service as well as Sneed drive completion. No further questions. D. Industry Updates Briggs stated not a lot of changes with legislature; still holding hearings during summer. Updated on dissolution of CTSUD Board of Directors – regarding filing of any bills coming forward; another state representative is interested in filing a statewide bill, not a local bill, making it easier and more effective to dissolve districts. This would be on track with what we would file. Seems there is a lot of support for this type of legislation and we should be able to have a companion bill in the senate authored by Sen. Schwertner. We will meet with our governmental relations folks in the upcoming weeks and discuss. Updates to come. Legislative Regular Agenda Page 17 of 35 The Board will individually consider and possibly take action on any or all of the following items: E. Review and possible action to approve the minutes from the Regular GUS Board meeting held on June 10, 2016. – Sheila K. Mitchell, GUS Board Liaison No discussion. Motion by Pastor, seconded by Copelan to approve the minutes from the Regular GUS Board meeting held on June 10, 2016. Approved 7-0-0 F. Consideration and possible recommendation of bid award to multiple bidders for Water and Wastewater Treatment Plant chemical Bid No. 201638. – Glenn W. Dishong, Utility Director Dishong gave update on chemical bid; thirteen bids received. Cunningham asked and Dishong discussed removal of totes. Copelan asked about storage of chemicals and Dishong responded each plant capacity varies, thus award of various suppliers. One year contract with four renewals; pricing good for the year. Some discussion continued. Motion by Pastor, seconded by Cunningham to approve the bid award to multiple bidders for Water and Wastewater Treatment Plant chemical Bid No. 201638. Approved 7-0-0 G. Discussion and possible recommendation of bid award to Sheridan Environmental for sludge and bio-solids transport and disposal services bid # 201644. – Glenn W. Dishong, Utility Director Dishong provided information on sludge bid for water/wastewater plant in-sourcing. Currently paid to OMI for their vendor to haul sludge. Bid received is substantially less than current process handled through OMI; no other bidders. Cunningham asked and Dishong explained OMI is still operating the plants, noting they are under contract through September 30th. Dishong stated in addition to the Plant Superintendent we have hired, we have extended offers to hire two current OMI supervisors who will start with the City on October 1st and we are working through offering positions to some of their operating staff. Wiley asked and Dishong stated sludge is typically used for either compost or landfill. Further discussion continued. Motion by Mapes, seconded by Wiley to approve the bid award to Sheridan Environmental for sludge and bio-solids transport and disposal services bid # 201644. Approved 7-0-0 H. Consideration and possible recommendation to award a contract to Sol Systems and PCI Solar Energy to install solar at the Westside Service center as a result of RFP 201642. – Chris Foster, Resource Planning and Integration Manager Briggs gave update and discussed details of Westside Service center, noting Foster would present project. Foster noted location of new facility and discussed layout and the Solar RFP process. Construction is almost complete. McAndrews discussed bids received, specifically PCI and location and layout of panels per building orientation. Cunningham asked engineer McFalls where the closest location like this is built; commercial systems are built throughout Austin, with closest system to this is just north of Austin at Athena Manufacturing. McFalls gave additional info on building design, compatibility and ease of installation of panels. Discussion continued on power supplier, potential future usage for solar system, etc. Action to be taken following Executive Session. Motion by Wiley, seconded by Pastor to enter into Executive Session. Approved 7-0-0. Entered into Executive Session at approximately 2:42PM I. Executive Session In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session. Sec. 551.086 Competitive Matters Discussion related to Request for Proposal (RFP) No. 201642. – Chris Foster, Resource Planning and Integration Manager Motion by Pastor, seconded by Copelan to return to Legislative Regular Session. Approved 7-0-0. Returned to Legislative Regular session at approximately 3:17PM J. Action from Executive Session - Solar Request for Proposal (RFP) No. 201642 Page 18 of 35 Motion by Copelan, seconded by Mapes to award a contract to Sol Systems and PCI Solar Energy to install solar at the Westside Service center as a result of RFP 201642 as discussed in Executive Session. Approved 7-0-0 Adjournment Motion by Copelan, seconded by Mapes to adjourn. Approved 7-0-0. Meeting adjourned at 3:28PM __________________________ _____________________________ Bill Stump – Board Chair Joyce Mapes – Secretary _________________________________ Sheila K. Mitchell, GUS Board Liaison Page 19 of 35 City of Georgetown, Texas Utility System Advisory Board August 12, 2016 SUBJECT: Consideration and p o ss ible rec ommendation to award a c o ntract for Was tewater Treatment P lant lab oratory s ervic es . -- David W. Thomis on, Water S ervic es Manager ITEM SUMMARY: T he purpo s e o f this bid is to p rovide was tewater laboratory s ervic es as p art o f the p lant operations insourcing. T hirteen (5) bids were rec eived. Lowes t bid items were reviewed fo r c ompliance with the sp ec ificatio ns and referenc e c hec ks were p erformed. The term o f c ontract: For o ne (1) year and may be renewed for fo ur (4) one- year p erio d s upon review and appro val b y the City. STAFF RECOMMENDATIONS: Upon review o f the b ids it is reco mmended the follo wing c ontrac t agreement fo r was tewater lab oratory s ervic es b e awarded to TTI Environmental Laboratories fo r the follo wing: Laboratory Services for the following wastewater facilities: o S an Gabriel Was tewater Treatment Plant o Berry Creek Wastewater Treatment Plant o Do ve Springs Was tewater Treatment P lant o Pec an Branc h Was tewater Treatment P lant o Cimarron Hills Wastewater Treatment Plant FINANCIAL IMPACT: T he total c os t is the projec ted cos t for wastewater lab o rato ry servic es. Fund s fo r this exp end iture are availab le in the was tewater b ud get. Fund 660-5-0531-51-320 Annual Budget $85,000.00 SUBMITTED BY: David W. Tho mis o n, Water Services Manager ATTACHMENTS: Description Type Bid Tab Backup Material References Backup Material Solicitation Summary Backup Material Evaluation Works heet Backup Material Recommendation Memo Backup Material Page 20 of 35 Solicitation Tabulation Bid Invitation No. / Title: 201647: Wastewater Laboratory Services Department/Division: GUS / Water Department Bid Opening Date: July 20, 2016 @ 2:00 PM (CST) Item #Description Unit Price Per Test Monthly Price Per Test Unit Price Per Test Monthly Price Per Test Unit Price Per Test Monthly Price Per Test 1.Influent Grab - BOD 1/week $ 25.00 $ 100.00 $ 30.00 $ 120.00 $ 23.00 $ 92.00 2.Influent Grab - TSS 1/week $ 12.00 $ 48.00 $ 15.00 $ 60.00 $ 19.00 $ 76.00 3.Effluent 24-Hr Comp - CBOD $ 25.00 $ 200.00 $ 30.00 $ 240.00 $ 23.00 $ 184.00 4.Effluent 24-Hr Comp - BOD $ 25.00 $ 200.00 $ 30.00 $ 480.00 $ 23.00 $ 184.00 5.Effluent 24-Hr Comp - TSS $ 12.00 $ 96.00 $ 15.00 $ 120.00 $ 19.00 $ 152.00 6.Effluent 24-Hr Comp - Ammonia $ 15.00 $ 120.00 $ 15.00 $ 120.00 $ 21.00 $ 168.00 7.Effluent 24-Hr Comp - Total P. $ 20.00 $ 160.00 $ 15.00 $ 120.00 $ 25.00 $ 200.00 8.Effluent 24-Hr Comp - Nitrate-Nitrogen $ 20.00 $ 160.00 $ 15.00 $ 120.00 $ 42.00 $ 336.00 9.Effluent 24-Hr Comp - Heptachlor $ 200.00 $ 800.00 $ 60.00 $ 240.00 $ 85.00 $ 340.00 10.Effluent 24-Hr Comp - Ethyl Parathion $ 200.00 $ 800.00 $ 60.00 $ 240.00 $ 285.00 $ 1,140.00 11.Reuse Grab - CBOD $ 25.00 $ 100.00 $ 30.00 $ 120.00 $ 23.00 $ 92.00 12.VSS 1/month $ 12.00 $ 12.00 $ 25.00 $ 25.00 $ 19.00 $ 19.00 13.Influent Grab - BOD 1/week $ 25.00 $ 100.00 $ 30.00 $ 120.00 $ 23.00 $ 92.00 14.Influent Grab - TSS 1/week $ 12.00 $ 48.00 $ 15.00 $ 60.00 $ 19.00 $ 76.00 15.Effluent 24-Hr Comp - CBOD $ 25.00 $ 200.00 $ 30.00 $ 240.00 $ 23.00 $ 184.00 16.Effluent 24-Hr Comp - BOD $ 25.00 $ 200.00 $ 30.00 $ 240.00 $ 23.00 $ 184.00 17.Effluent 24-Hr Comp - TSS $ 12.00 $ 96.00 $ 15.00 $ 120.00 $ 19.00 $ 152.00 18.Effluent 24-Hr Comp - Ammonia $ 15.00 $ 120.00 $ 15.00 $ 120.00 $ 21.00 $ 168.00 19.Effluent 24-Hr Comp - Total P. $ 20.00 $ 160.00 $ 15.00 $ 120.00 $ 25.00 $ 200.00 20.Effluent 24-Hr Comp - Mercury $ 150.00 $ 1,200.00 $ 25.00 $ 200.00 $ 35.00 $ 280.00 21.VSS 1/month $ 12.00 $ 12.00 $ 25.00 $ 25.00 $ 19.00 $ 19.00 22.Influent Grab - BOD 1/week $ 25.00 $ 100.00 $ 30.00 $ 120.00 $ 23.00 $ 92.00 23.Influent Grab - TSS 1/week $ 12.00 $ 48.00 $ 15.00 $ 60.00 $ 19.00 $ 76.00 24.Reuse Grab - CBOD $ 25.00 $ 200.00 $ 30.00 $ 240.00 $ 23.00 $ 184.00 25.Reuse Grab - BOD $ 25.00 $ 100.00 $ 30.00 $ 120.00 $ 23.00 $ 92.00 26.Reuse Grab - TSS $ 12.00 $ 48.00 $ 15.00 $ 60.00 $ 19.00 $ 76.00 $ 2,136.00 $ 1,245.00 $ 1,355.00 TTI Environmental Laboratories Total Monthly Price for San Gabriel WWTP: Dove Springs WWTP Cimarron Hills WWTP Total Monthly Price for Dove Springs WWTP: San Gabriel WWTP LCRA - ELS $ 2,796.00 Aqua-Tech Laboratories $ 2,983.00 *** $ 2,005.00 Note: Calculation error corrected FOR REFERENCE ONLY - This document summarizes proposals received and some key pieces of information which may be located with a brief examination of the proposals, and is not intended to replace a complete detailed evaluation of each proposal.1 Page 21 of 35 Solicitation Tabulation Bid Invitation No. / Title: 201647: Wastewater Laboratory Services Department/Division: GUS / Water Department Bid Opening Date: July 20, 2016 @ 2:00 PM (CST) Item #Description Unit Price Per Test Monthly Price Per Test Unit Price Per Test Monthly Price Per Test Unit Price Per Test Monthly Price Per Test TTI Environmental LaboratoriesLCRA - ELS Aqua-Tech Laboratories 27.VSS 1/month $ 12.00 $ 12.00 $ 25.00 $ 25.00 $ 19.00 $ 19.00 28.Influent Grab - BOD 1/week $ 25.00 $ 100.00 $ 30.00 $ 120.00 $ 23.00 $ 92.00 29.Influent Grab - TSS 1/week $ 12.00 $ 48.00 $ 15.00 $ 60.00 $ 19.00 $ 76.00 30.Effluent Grab - CBOD $ 25.00 $ 100.00 $ 30.00 $ 120.00 $ 23.00 $ 92.00 31.Effluent Grab - BOD $ 25.00 $ 100.00 $ 30.00 $ 120.00 $ 23.00 $ 92.00 32.Effluent Grab - TSS $ 12.00 $ 48.00 $ 15.00 $ 60.00 $ 19.00 $ 76.00 33.Effluent Grab - Ammonia $ 15.00 $ 60.00 $ 15.00 $ 60.00 $ 21.00 $ 84.00 34.Effluent Grab - Total P. $ 20.00 $ 80.00 $ 15.00 $ 60.00 $ 25.00 $ 100.00 35.Reuse Grab - CBOD $ 25.00 $ 200.00 $ 30.00 $ 240.00 $ 23.00 $ 184.00 36.Reuse Grab - BOD $ 25.00 $ 100.00 $ 30.00 $ 120.00 $ 23.00 $ 92.00 37.Reuse Grab - TSS $ 12.00 $ 48.00 $ 15.00 $ 60.00 $ 19.00 $ 76.00 38.VSS 1/month $ 12.00 $ 12.00 $ 25.00 $ 25.00 $ 19.00 $ 19.00 39.Influent Grab - BOD 1/week $ 25.00 $ 100.00 $ 30.00 $ 120.00 $ 23.00 $ 92.00 40.Influent Grab - TSS 1/week $ 12.00 $ 48.00 $ 15.00 $ 60.00 $ 19.00 $ 76.00 41.Effluent 24-Hr Comp - CBOD $ 25.00 $ 200.00 $ 30.00 $ 240.00 $ 23.00 $ 184.00 42.Effluent 24-Hr Comp - BOD $ 25.00 $ 200.00 $ 30.00 $ 240.00 $ 23.00 $ 184.00 43.Effluent 24-Hr Comp - TSS $ 12.00 $ 96.00 $ 15.00 $ 120.00 $ 19.00 $ 152.00 44.Effluent 24-Hr Comp - Ammonia $ 15.00 $ 120.00 $ 15.00 $ 120.00 $ 21.00 $ 168.00 45.Effluent 24-Hr Comp - Total P. $ 12.00 $ 96.00 $ 15.00 $ 120.00 $ 25.00 $ 200.00 46.Reuse Grab - CBOD $ 25.00 $ 200.00 $ 30.00 $ 240.00 $ 23.00 $ 184.00 47.VSS 1/month $ 12.00 $ 12.00 $ 25.00 $ 25.00 $ 19.00 $ 19.00 Payment Terms None given None given Net 30 $ 1,072.00 $ 1,285.00 $ 1,259.00 $ 896.00 $ 1,045.00 $ 983.00 $ 508.00 $ 625.00 $ 539.00 $ 6,205.00 Berry Creek WWTP Pecan Branch WWTP Total Monthly Price for Cimarron Hills WWTP: Total Monthly Price for Berry Creek WWTP: Total Monthly Price for Pecan Branch WWTP: GRAND TOTAL: $ 7,408.00 $ 7,119.00 Georgetown Vendor? NO NO NO Addenda Acknowledged  HUB? NO YES NO FOR REFERENCE ONLY - This document summarizes proposals received and some key pieces of information which may be located with a brief examination of the proposals, and is not intended to replace a complete detailed evaluation of each proposal.2 Page 22 of 35 Solicitation Tabulation Bid Invitation No. / Title: 201647: Wastewater Laboratory Services Department/Division: GUS / Water Department Bid Opening Date: July 20, 2016 @ 2:00 PM (CST) Item #Description 1.Influent Grab - BOD 1/week 2.Influent Grab - TSS 1/week 3.Effluent 24-Hr Comp - CBOD 4.Effluent 24-Hr Comp - BOD 5.Effluent 24-Hr Comp - TSS 6.Effluent 24-Hr Comp - Ammonia 7.Effluent 24-Hr Comp - Total P. 8.Effluent 24-Hr Comp - Nitrate-Nitrogen 9.Effluent 24-Hr Comp - Heptachlor 10.Effluent 24-Hr Comp - Ethyl Parathion 11.Reuse Grab - CBOD 12.VSS 1/month 13.Influent Grab - BOD 1/week 14.Influent Grab - TSS 1/week 15.Effluent 24-Hr Comp - CBOD 16.Effluent 24-Hr Comp - BOD 17.Effluent 24-Hr Comp - TSS 18.Effluent 24-Hr Comp - Ammonia 19.Effluent 24-Hr Comp - Total P. 20.Effluent 24-Hr Comp - Mercury 21.VSS 1/month 22.Influent Grab - BOD 1/week 23.Influent Grab - TSS 1/week 24.Reuse Grab - CBOD 25.Reuse Grab - BOD 26.Reuse Grab - TSS Total Monthly Price for San Gabriel WWTP: Dove Springs WWTP Cimarron Hills WWTP Total Monthly Price for Dove Springs WWTP: San Gabriel WWTP Unit Price Per Test Monthly Price Per Test Unit Price Per Test Monthly Price Per Test Unit Price Per Test Monthly Price Per Test $ 20.00 $ 80.00 $ 25.00 $ 100.00 $ 20.00 $ 80.00 $ 17.00 $ 68.00 $ 20.00 $ 160.00 $ 27.00 $ 216.00 $ 20.00 $ 160.00 $ 25.00 $ 200.00 $ 20.00 $ 160.00 $ 17.00 $ 136.00 $ 25.00 $ 200.00 $ 21.00 $ 168.00 $ 32.00 $ 256.00 $ 22.00 $ 176.00 $ 22.00 $ 176.00 $ 25.00 $ 200.00 $ 60.00 $ 240.00 $ 150.00 $ 600.00 $ 240.00 $ 960.00 $ 150.00 $ 600.00 $ 20.00 $ 80.00 $ 27.00 $ 108.00 $ 40.00 $ 40.00 $ 5.00 $ 5.00 $ 20.00 $ 80.00 $ 25.00 $ 100.00 $ 20.00 $ 80.00 $ 17.00 $ 68.00 $ 20.00 $ 160.00 $ 27.00 $ 216.00 $ 20.00 $ 160.00 $ 25.00 $ 200.00 $ 20.00 $ 160.00 $ 17.00 $ 136.00 $ 25.00 $ 200.00 $ 21.00 $ 168.00 $ 32.00 $ 256.00 $ 22.00 $ 176.00 $ 144.00 $ 1,152.00 $ 30.00 $ 240.00 $ 40.00 $ 40.00 $ 5.00 $ 5.00 $ 20.00 $ 80.00 $ 25.00 $ 100.00 $ 20.00 $ 80.00 $ 17.00 $ 68.00 $ 20.00 $ 160.00 $ 27.00 $ 216.00 $ 20.00 $ 80.00 $ 25.00 $ 100.00 $ 20.00 $ 80.00 $ 17.00 $ 68.00 $ 2,288.00 $ 1,309.00 DHL Ana-Lab Corporation Envirodyne Laboratories $ 2,592.00 $ 2,577.00 No Bid FOR REFERENCE ONLY - This document summarizes proposals received and some key pieces of information which may be located with a brief examination of the proposals, and is not intended to replace a complete detailed evaluation of each proposal.3 Page 23 of 35 Solicitation Tabulation Bid Invitation No. / Title: 201647: Wastewater Laboratory Services Department/Division: GUS / Water Department Bid Opening Date: July 20, 2016 @ 2:00 PM (CST) Item #Description 27.VSS 1/month 28.Influent Grab - BOD 1/week 29.Influent Grab - TSS 1/week 30.Effluent Grab - CBOD 31.Effluent Grab - BOD 32.Effluent Grab - TSS 33.Effluent Grab - Ammonia 34.Effluent Grab - Total P. 35.Reuse Grab - CBOD 36.Reuse Grab - BOD 37.Reuse Grab - TSS 38.VSS 1/month 39.Influent Grab - BOD 1/week 40.Influent Grab - TSS 1/week 41.Effluent 24-Hr Comp - CBOD 42.Effluent 24-Hr Comp - BOD 43.Effluent 24-Hr Comp - TSS 44.Effluent 24-Hr Comp - Ammonia 45.Effluent 24-Hr Comp - Total P. 46.Reuse Grab - CBOD 47.VSS 1/month Payment Terms Berry Creek WWTP Pecan Branch WWTP Total Monthly Price for Cimarron Hills WWTP: Total Monthly Price for Berry Creek WWTP: Total Monthly Price for Pecan Branch WWTP: GRAND TOTAL: Georgetown Vendor? Addenda Acknowledged HUB? Unit Price Per Test Monthly Price Per Test Unit Price Per Test Monthly Price Per Test Unit Price Per Test Monthly Price Per Test DHL Ana-Lab Corporation Envirodyne Laboratories $ 40.00 $ 40.00 $ 5.00 $ 5.00 $ 20.00 $ 80.00 $ 25.00 $ 100.00 $ 20.00 $ 80.00 $ 17.00 $ 68.00 $ 20.00 $ 80.00 $ 27.00 $ 108.00 $ 20.00 $ 80.00 $ 25.00 $ 100.00 $ 20.00 $ 80.00 $ 17.00 $ 68.00 $ 25.00 $ 100.00 $ 21.00 $ 84.00 $ 32.00 $ 128.00 $ 22.00 $ 88.00 $ 20.00 $ 160.00 $ 27.00 $ 216.00 $ 20.00 $ 80.00 $ 25.00 $ 100.00 $ 20.00 $ 80.00 $ 17.00 $ 68.00 $ 40.00 $ 40.00 $ 5.00 $ 5.00 $ 20.00 $ 80.00 $ 25.00 $ 100.00 $ 20.00 $ 80.00 $ 17.00 $ 68.00 $ 20.00 $ 160.00 $ 27.00 $ 216.00 $ 20.00 $ 160.00 $ 25.00 $ 200.00 $ 20.00 $ 160.00 $ 17.00 $ 136.00 $ 25.00 $ 200.00 $ 21.00 $ 168.00 $ 32.00 $ 256.00 $ 22.00 $ 176.00 $ 20.00 $ 160.00 $ 27.00 $ 216.00 $ 40.00 $ 40.00 $ 5.00 $ 5.00 Net 30 Net 30 $ 1,296.00 $ 1,285.00 $ 988.00 $ 1,005.00 $ 520.00 $ 557.00 $ 7,684.00 $ 6,733.00  NO NO  NO No Bid No Bid NO FOR REFERENCE ONLY - This document summarizes proposals received and some key pieces of information which may be located with a brief examination of the proposals, and is not intended to replace a complete detailed evaluation of each proposal.4 Page 24 of 35 ITB No.: 201647 ITB Name: Wastewater Laboratory Services Division: GUS - Water Services Opening Date: July 20, 2016 @ 2:00 PM (CST) Reference Checks Summary - Past Performances Reference Criteria Max Pts Responsiveness to the City:5 Submitted references similar with similar scope/organizations Yes Yes Yes Yes Yes Yes Yes Yes Submitted correct # of references with all contact info Yes No No Yes Yes Yes Yes Yes General:5 Number of years doing buisness with Vendor >1 yr 20+ yrs 14+ yrs 9 yrs 20+ yrs 12+ yrs 5+ yrs 20 yrs Vendor in Good Standing Yes Yes Yes Yes Yes Yes Yes Yes Quality of Services 5 Ability to meet scheduled deadlines Not initially Yes Yes Yes Yes Yes Yes Yes Services in compliance with requirements Yes Yes Yes Yes Yes Yes Yes Yes Accurate & Timely invoicing Yes Yes Yes Yes Yes Yes Yes Yes Customer Service 5 Proactive behavior with entity (followup & keeping customer informed)Yes Yes Yes Yes Yes Yes Yes Yes Flexibility (Were Emergency orders placed, and how handled)Yes Yes Yes Yes Yes n/a Yes Yes Total Points:20 5 3 5 5 5 TTI Environmental Laboratories Envirodyne Laboratories Aqua-Tech Laboratories LCRA - ELS Ana-Lab Corporation 3 5 5 5 5 4 5 5 5 5 17 18 20 20 20 5 5 5 5 5 Initially there were difficulties understanding what we wanted. Now, all reports and data are received well before the deadlines and the lab has been very accommodating. E-mail address not provided - had to request them / Always helpful with permit renewal, special samples needed & assisted in plant processes problem solving / Provided training at no additional cost Excellent customer service / proactive in notificaiton of problems / Great vendor / Very responsive to special requests / Very timely & Responsive Very dependable & accurate / perform quick rechecks as needed / Very happy with services Page 25 of 35 ITB No.: 201647 ITB Name: Wastewater Laboratory Services Division: GUS - Water Services Opening Date: July 20, 2016 @ 2:00 PM (CST) Solicitation Summary ITEM# TTI Environmental Laboratories Aqua-Tech Laboratories Lower Colorado River Authority - Environmental Laboratory Services Envirodyne Laboratories Ana-Lab Corporation TOTAL PRICE (per month)6,205.00$ 7,119.00$ 7,408.00$ 6,733.00$ 7,684.00$ TOTAL PRICE (per year)74,460.00$ 85,428.00$ 88,896.00$ 80,796.00$ 92,208.00$ TERMS None given Net 30 None given Net 30 Net 30 Addendum 1  Recommended Best Value: TTI Environmental Laboratories Aqua-Tech Laboratories Lower Colorado River Authority - Environmental Laboratory Services Envirodyne Laboratories Ana-Lab Corporation Total Points 96 91 90 89 88 Rating 1 2 3 4 5 BID NOTES: 1. Invitations sent to 17 Vendors 2. 0 % Georgetown vendors (0) - There are no Georgetown Vendors who provide these services 3. 33.33% HUB vendors (1) 4. Sent to one (1) State of Texas CMBL HUB Vendors - in Williamson County 5. Initial term - one (1) year starting on October 1, 2016. 6. Renewals - four (4) additional one (1) year renewals 7. Bid reviewed by David Thomison, Water Services Manager & Mike Welch, Plant Operations Superintendent 8. Detailed notes on evaluation worksheets in file Page 26 of 35 ITB No.: 201647 ITB Name: Wastewater Laboratory Services Division: GUS - Water Services Opening Date: July 20, 2016 @ 2:00 PM (CST) Evaluation Worksheet Evaluation Category Description Max Pts. TTI Environmental Aqua-Tech Laboratories LCRA-ELS Envirodyne Laboratories Ana-Lab Corporation Pricing as per Bid Form (Attachment A)60 52 50 55 48 Total Price:6,205.00$ 7,119.00$ 7,408.00$ 6,733.00$ 7,684.00$ Business History and Experience as per Bid Information Form (Attachment B) 20 19 19 20 16 20 Evaluator # 1 20 20 20 20 20 Evaluator # 2 18 18 19 12 19 Business References as per Reference Sheet (Attachment C)20 17 20 20 18 20 100 96 91 90 89 88 Reviewed for compliance: David Thomison Mike Welch Reference Checks: Deborah Knutson Checklist     Missing 1 copy n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a YES No No No No No No No No No 1 original / 3 copies 60 Copy of Bid Document (page 1) Addendum No. 1 Acknowledgement Completed Bid Form (Revised) Completed Bidder's Information Form Completed Reference Sheet Form only / no procedure No E-mail addresses  Copy of Bidder's Chain of Custody & sample Form Form only / no procedure Procedure only / no form  Copy of Bidder's Certifications / licenses / permits / accreditations None Provided  Copy of Bidder's most recent NELAP inspection report None Provided Subcontractor info (if applicable) Co-Op Contract Info (if applicable) W-9, 1295, Ins. (Upon award) HUB? Georgetown Vendor? Page 27 of 35 Page 1 of 1 Solicitation Award Recommendation To: David Thomison, Water Services Manager, GUS Mike Welch, Plant Operations Superintendent, GUS From: Deborah Knutson, CPPB – Senior Buyer, Purchasing Date: August 1, 2016 Re: Recommendation for Solicitation # 201647 –Wastewater Laboratory Services SUMMARY: Due to the City’s Water Services Department resuming management of the water and wastewater treatment facilities, it was determined that a solicitation was needed to obtain bids for wastewater laboratory services. The solicitation was posted on the City’s Ion Wave bid system and 17 Vendors were invited to bid as well as three (1) HUB vendor from the State of Texas’ CMBL. Five (5) bids were received. All bids received were reviewed for compliance with the specifications and reference checks were performed. The term of contract: Initial term shall begin on date of award and remain in full force for one (1) year and may be renewed for four (4) one -year periods upon review and approval by the City. The date the services will commence will be on October 1, 2016 when the City resumes management of all treatment facilities. RECOMMENDATION: Upon review of bids it is recommended that the following be awarded:  Laboratory Services for the following wastewater facilities: o San Gabriel Wastewater Treatment Plant o Dove Springs Wastewater Treatment Plant o Cimarron Hills Wastewater Treatment Plant o Berry Creek Wastewater Treatment Plant o Pecan Branch Wastewater Treatment Plant Page 28 of 35 City of Georgetown, Texas Utility System Advisory Board August 12, 2016 SUBJECT: Cons id eration and p o s s ib le rec o mmendation to approve a contrac t with Pro ta, Inc. of Austin, Texas, for the c o nstruc tio n o f 2016 Mis cellaneo us Water S ys tem Improvements in the amount of $248,627.50. – Wes ley Wright, P.E., S ystems Engineering Direc to r/Mic hael Hallmark, CIP Manager ITEM SUMMARY: This c ontrac t is for the c o nstruc tion o f approximately 200 LF o f 8-inc h C -900, 10 Fire hyd rants in the Western Dis tric t, and reloc ation of and exis ting Fill Control Valve at Rabbit Hill GS T. This projec t will give us the c ap ab ility to utilize existing water s to rage fro m the Wes tern Dis tric t into Sun City, and ad d Fire p ro tec tio n in the Western District along F M 3405.T his p ro ject was public ly ad vertis ed July 6, 2016 and July 12, 2016. We had nine (9) plan ho lders , on July 28, 2016 at 2:00 p.m. we received nine (9) competitive. P ro ta Inc . was the apparent lo w bidder. Prota Inc. has rec ently c o mp leted a similar s ize p ro ject with us . STAFF RECOMMENDATION: Staff rec o mmend s approval of a c o ntract with Prota, Inc . o f Aus tin, Texas , for the c o nstruc tion of 2016 Mis cellaneo us Water S ystem Improvements in the amount of $248,627.50. FINANCIAL IMPACT: Funds fo r this exp enditure are bud geted in the Water CIP. S ee attac hed CIP Bud getary & Financ ial Analysis Sheet. SUBMITTED BY: Wes ley Wright, P.E., S ystems Engineering Direc to r/Mic hael Hallmark, CIP Manager. ATTACHMENTS: Description Type B&F Works heet Backup Material Recommendation letter Backup Material Page 29 of 35 DATE: PROJECT NAME:2CO 7/29/2016 PROTA Inc. Division/Department:GUS / Water Director Approval Prepared By:Michael Hallmark Finance Approval TW 8/1/16 TOTAL ANNUAL BUDGET 289,562.50 (Current year only) Actual Cost Agenda Total Spent Encumbrance Item & Encumbered % Annual (A) before agenda item (B)(A + B)Budget Consulting 40,935.00 40,935.00 14% Right of Way 0.00 0% Construction 248,627.50 248,627.50 86% Other Costs 44.00 44.00 0% Total Current Year Costs 40,979.00 289,606.50 Approved GENERAL LEDGER ACCOUNT NUMBER CY Budget 661-9-0580-90-005 250,000.00 Total Budget 250,000.00 TOTAL PROJECT BUDGET 250,000.00 (includes all previous yrs) Prior Years Current Year Total Project % Total Spent/Encumbered Costs Costs Budget Consulting 40,935.00 40,935.00 16% Right of Way 0.00 0.00 0% Construction 248,627.50 248,627.50 99% Other Costs 44.00 44.00 0% Total Project Costs 0.00 289,606.50 289,606.50 Comments: 2016 miscellaneous water System Improvements CIP- Budgetary and Financial Analysis Worksheet Page 30 of 35 12357-A Riata Trace Parkway Building 5, Suite 210 Austin, Texas 78727 Tel: (512) 346-1100 Fax: (512) 345-1483 August 1, 2016 Mr. Michael Hallmark City of Georgetown 300 Industrial Avenue Georgetown, TX 78626 RE: 2016 Miscellaneous Water System Improvements Project No. 2CO Recommendation of Award Dear Mr. Hallmark: The 2016 Miscellaneous Water System project was advertised for public bids on July 6, 2016 and July 13, 2016 in the Williamson County Sun. Through our office, we provided plans and specifications to twelve (12) interested parties, including general contractors, subcontractors, suppliers and plan rooms. On July 28, 2016 at 2 p.m. bids were received at the Purchasing Department for the construction of the 2016 Miscellaneous Water System Improvements project and then opened and publically read aloud. Out of the twelve (12) interested parties that requested plans and specifications, nine bids were received. The names of the bidders and total base bid amount and the amount bid for Additive Alternative No. 1 and Additive Alternative No. 2 are summarized below. CONTRACTOR BASE BID ALTERNATIVE BID ITEM NO. 1 ALTERNATIVE BID ITEM NO. 2 1. PROTA INC. $182,600.00 $ 93,500.00 $ 66,027.50 2. WHITESTONE CIVIL CONSTRUCTION, LLC. $207,850.00 $ 103,260.00 $ 96,625.00 3. UNDERGROUND WATER SOLUTIONS $213,880.00 $ 114,900.00 $ 82,231.00 4. WESTAR CONSTRUCTION, INC. $220,425.00 $ 82,700.00 $ 96,510.00 5. SMITH CONTRACTING, CO. INC. $226,450.00 $ 89,500.00 $ 109,195.00 6. MARERRIGAN ELECTRIC LLC $239,302.00 $ 104,834.00 $ 49,564.50 7. PATIN CONSTRUCTION, LLC $292,280.00 $ 81,690.00 $ 80,842.50 8. JKB CONSTRUCTION COMPANY LLC $296,985.00 $ 160,450.00 $ 57,022.25 9. CRU, LTD. $313,200.00 $ 123,400.00 $ 144,701.50 A bid tabulation of all the bid items is attached. The low bidder on the project based on the base bid is Prota Inc., Austin, Texas. Depending upon which combination of Additive Alternatives the City may choose to award, Prota Inc. is still the low bidder regardless of which individual Additive Alternative or combination of Additive Alternatives are awarded. The award amount for the Base Bid and combinations of the Additive Alternatives are presented below. Page 31 of 35 Mr. Michael Hallmark August 1, 2016 Page 2 • Base Bid $182,600.00 • Base Bid + Add Alt No. 1 $276,100.00 • Base Bid + Add Alt No. 2 $248,627.50 • Base Bid + Add Alt No. 1 + Add Alt No. 2 $342,127.50 The engineer’s estimate for the base bid and the both additive alternatives was $375,000. In addition to submitting the bids, each of the bidders submitted a Statement of Bidder’s Experience. Prota Inc. is qualified to perform the work associated with this project. We have reviewed the information provided by Prota Inc. and they have the qualifications, experience, personnel and equipment to complete the project. Prota Inc. was awarded the City of Georgetown Water System Pressure Reducing Valve Improvements Project in April and has successfully completed that project. Based on the information provided and our previous knowledge of the work performed by Prota Inc., it has been determined that Prota Inc. is qualified to build the 2016 Miscellaneous Water System Improvements project. We recommend that the City of Georgetown award the 2016 Miscellaneous Water System Improvements contract base bid and whichever combination of additive alternatives that are in the best interest of the City to Prota Inc. Sincerely, Allen D. Woelke, P.E., BCEE Vice President CDM Smith Inc. TBPE Firm Registration No. F-3043 cc: Wesley Wright, P.E. City of Georgetown Ana Karamalegos, CDM Smith Attachments Page 32 of 35 City of Georgetown 2016 Miscellaneous Water System Improvements Project No. 2CO BID TABULATION March 29, 2016 Approved Bidders Acknowledged all Addenda Provide Bid Security (5%) Provide Information from 00400 Base Bid Items Estimated Quantity Unit Price Amount Unit Price Amount Unit Price(2)Amount Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount BIDDING ITEM NO. 1 Bonding, Insurance, and Mobilization Related Expenses not to exceed 5% of Total Bid 1 $ 10,000.00 10,000.00$ $ 7,000.00 7,000.00$ $ 15,000.00 15,000.00$ $ 11,300.00 11,300.00$ $ 10,000.00 10,000.00$ $ 7,000.00 7,000.00$ $ 14,000.00 14,000.00$ $ 10,000.00 10,000.00$ $ 9,000.00 9,000.00$ BIDDING ITEM NO. 2 Furnishing and installing silt fence complete in place as detailed and specified.300 $ 3.00 900.00$ $ 3.00 900.00$ $ 3.50 1,050.00$ $ 2.34 702.00$ $ 3.00 900.00$ $ 4.60 1,380.00$ $ 2.25 675.00$ $ 2.30 690.00$ $ 2.50 750.00$ BIDDING ITEM NO. 3 Site and Right‐of‐Way Preparation, complete in place as detailed and specified.1 $ 15,000.00 15,000.00$ $ 1,500.00 1,500.00$ $ 17,600.00 17,600.00$ $ 8,000.00 8,000.00$ $ 28,000.00 28,000.00$ $ 7,400.00 7,400.00$ $ 5,900.00 5,900.00$ $ 12,360.00 12,360.00$ $ 500.00 500.00$ BIDDING ITEM NO. 4 Traffic Control Plan and Implementation, complete in place as detailed and specified.1 $ 10,000.00 10,000.00$ $ 4,500.00 4,500.00$ $ 10,500.00 10,500.00$ $ 4,000.00 4,000.00$ $ 5,000.00 5,000.00$ $ 9,450.00 9,450.00$ $ 8,900.00 8,900.00$ $ 4,500.00 4,500.00$ $ 2,000.00 2,000.00$ BIDDING ITEM NO. 5 Trench Safety Plan and Implementation, as required for all pipe trenches deeper than 5 feet, complete in place as detailed and specified. 300 $ 4.00 1,200.00$ $ 3.00 900.00$ $ 3.50 1,050.00$ $ 7.20 2,160.00$ $ 3.50 1,050.00$ $ 9.00 2,700.00$ $ 5.90 1,770.00$ $ 2.70 810.00$ $ 1.00 300.00$ BIDDING ITEM NO. 6 Provide Re‐vegetation, complete in place as detailed and specified.1 $ 7,500.00 7,500.00$ $ 3,500.00 3,500.00$ $ 4,000.00 4,000.00$ $ 6,200.00 6,200.00$ $ 6,000.00 6,000.00$ $ 7,800.00 7,800.00$ $ 2,360.00 2,360.00$ $ 4,000.00 4,000.00$ $ 2,000.00 2,000.00$ FIRE HYDRANT IMPROVEMENTS ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ BIDDING ITEM NO. 7 Furnish and Install 18"x 6" Ductile Iron Tapping Sleeve and Valve Complete in Place, as Detailed and Specified. 3 $ 16,000.00 48,000.00$ $ 20,000.00 60,000.00$ $ 17,000.00 51,000.00$ $ 18,800.00 56,400.00$ $ 14,000.00 42,000.00$ $ 16,400.00 49,200.00$ $ 19,950.00 59,850.00$ $ 27,000.00 81,000.00$ $ 14,000.00 42,000.00$ BIDDING ITEM NO. 8 Furnish and Install 8"x 6" Ductile Iron Tapping Sleeve and Valve Complete in Place, as Detailed and Specified. 1 $ 3,300.00 3,300.00$ $ 5,700.00 5,700.00$ $ 5,400.00 5,400.00$ $ 6,400.00 6,400.00$ $ 5,800.00 5,800.00$ $ 4,500.00 4,500.00$ $ 7,530.00 7,530.00$ $ 5,000.00 5,000.00$ $ 6,000.00 6,000.00$ BIDDING ITEM NO. 9 Furnish and Install 6"x 6" Ductile Iron Tapping Sleeve and Valve Complete in Place, as Detailed and Specified. 6 $ 3,300.00 19,800.00$ $ 5,500.00 33,000.00$ $ 5,000.00 30,000.00$ $ 6,300.00 37,800.00$ $ 5,700.00 34,200.00$ $ 3,800.00 22,800.00$ $ 7,440.00 44,640.00$ $ 3,500.00 21,000.00$ $ 5,500.00 33,000.00$ BIDDING ITEM NO. 10 Furnish and Install Fire Hydrant Assembly including 5 feet of 6" Connecting Pipe Complete in Place as Detailed and Specified. 10 $ 5,800.00 58,000.00$ $ 3,800.00 38,000.00$ $ 7,900.00 79,000.00$ $ 5,496.00 54,960.00$ $ 4,900.00 49,000.00$ $ 4,800.00 48,000.00$ $ 6,700.00 67,000.00$ $ 4,000.00 40,000.00$ $ 3,500.00 35,000.00$ BIDDING ITEM NO. 11 Furnish and Install Additional 6" Ductile Iron Pipe Connecting Piping from Tapping Valve to Fire Hydrant Including Fittings as Required to Connect Fire Hydrant to Water Main Complete in Place as Detailed and Specified. 100 $ 45.00 4,500.00$ $ 92.00 9,200.00$ $ 93.00 9,300.00$ $ 70.00 7,000.00$ $ 90.00 9,000.00$ $ 75.00 7,500.00$ $ 115.00 11,500.00$ $ 316.00 31,600.00$ $ 75.00 7,500.00$ LEGEND OAKS IMPROVEMENTS ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ BIDDING ITEM NO. 12 Furnish and Install 8" Ductile Iron Pipe or PVC C‐900 DR‐18 Pipe Including Fittings and Valves Complete in Place as Detailed and Specified. 1 $ 3,600.00 3,600.00$ $ 3,650.00 3,650.00$ $ 16,600.00 16,600.00$ $ 6,350.00 6,350.00$ $ 3,400.00 3,400.00$ $ 8,000.00 8,000.00$ $ 5,600.00 5,600.00$ $ 24,420.00 24,420.00$ $ 5,500.00 5,500.00$ BIDDING ITEM NO. 13 Connect to Existing 8" Water Line Complete in Place as Detailed and Specified.1 $ 3,500.00 3,500.00$ $ 2,100.00 2,100.00$ $ 3,100.00 3,100.00$ $ 2,951.00 2,951.00$ $ 1,200.00 1,200.00$ $ 2,500.00 2,500.00$ $ 9,300.00 9,300.00$ $ 4,500.00 4,500.00$ $ 1,000.00 1,000.00$ BIDDING ITEM NO. 14 Connect to Existing 6" Water Line Complete in Place as Detailed and Specified.1 $ 3,500.00 3,500.00$ $ 1,700.00 1,700.00$ $ 3,200.00 3,200.00$ $ 3,122.00 3,122.00$ $ 1,200.00 1,200.00$ $ 2,000.00 2,000.00$ $ 9,200.00 9,200.00$ $ 4,500.00 4,500.00$ $ 1,000.00 1,000.00$ BIDDING ITEM NO. 15 Remove and Replace Concrete sidewalk Complete in Place as Detailed and Specified.40 $ 30.00 1,200.00$ $ 20.00 800.00$ $ 41.00 1,640.00$ $ 27.35 1,094.00$ $ 15.00 600.00$ $ 30.00 1,200.00$ $ 24.00 960.00$ $ 5.00 200.00$ $ 20.00 800.00$ BIDDING ITEM NO. 16 Protect stone column and wood fence Complete in Place as Detailed and Specified.1 $ 5,500.00 5,500.00$ $ 200.00 200.00$ $ 3,500.00 3,500.00$ $ 3,400.00 3,400.00$ $ 500.00 500.00$ $ 1,950.00 1,950.00$ $ 600.00 600.00$ $ 1,950.00 1,950.00$ $ 500.00 500.00$ MAJESTIC OAKS IMPROVEMENTS ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ BIDDING ITEM NO. 17 Furnish and Install 8" Ductile Iron Pipe or PVC C‐900 DR‐18 Pipe Including Fittings Complete in Place as Detailed and Specified. 210 $ 45.00 9,450.00$ $ 90.00 18,900.00$ $ 144.00 30,240.00$ $ 75.00 15,750.00$ $ 45.00 9,450.00$ $ 75.00 15,750.00$ $ 120.00 25,200.00$ $ 130.00 27,300.00$ $ 75.00 15,750.00$ BIDDING ITEM NO. 18 Connect to Existing 8" Waterline in Majestic Oak Complete in Place as Detailed and Specified.1 $ 3,500.00 3,500.00$ $ 2,500.00 2,500.00$ $ 2,900.00 2,900.00$ $ 1,800.00 1,800.00$ $ 1,200.00 1,200.00$ $ 4,500.00 4,500.00$ $ 9,300.00 9,300.00$ $ 4,500.00 4,500.00$ $ 1,000.00 1,000.00$ BIDDING ITEM NO. 19 Connect to existing 8” waterline in Apache Mountain Lane including 8"x 8" Ductile Iron Tapping Sleeve and Valve Complete in Place as Detailed and Specified. 1 $ 6,500.00 6,500.00$ $ 6,200.00 6,200.00$ $ 14,700.00 14,700.00$ $ 7,658.00 7,658.00$ $ 8,400.00 8,400.00$ $ 4,500.00 4,500.00$ $ 8,000.00 8,000.00$ $ 7,000.00 7,000.00$ $ 7,500.00 7,500.00$ BIDDING ITEM NO. 20 Remove and Replace Concrete Curb and Gutter Complete in Place as Detailed and Specified.20 $ 55.00 1,100.00$ $ 30.00 600.00$ $ 76.00 1,520.00$ $ 20.00 400.00$ $ 40.00 800.00$ $ 60.00 1,200.00$ $ 25.00 500.00$ $ 120.00 2,400.00$ $ 50.00 1,000.00$ BIDDING ITEM NO. 21 Remove and Replace Asphalt Paving Including Crushed Stone Base and Hot Mix Asphalt to Match Existing Section Complete in Place as Detailed and Specified. 35 $ 125.00 4,375.00$ $ 200.00 7,000.00$ $ 340.00 11,900.00$ $ 53.00 1,855.00$ $ 250.00 8,750.00$ $ 130.00 4,550.00$ $ 120.00 4,200.00$ $ 130.00 4,550.00$ $ 300.00 10,500.00$ Total ‐ Base Bid (Item Nos. 1‐21)‐‐220,425.00$ ‐207,850.00$ ‐313,200.00$ ‐239,302.00$ ‐226,450.00$ ‐213,880.00$ ‐296,985.00$ ‐292,280.00$ ‐182,600.00$ Additive Alternative No. 1 Bid Items Estimated Quantity Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount BIDDING ITEM NO. 1 Bonding, Insurance, and Mobilization Related Expenses not to exceed 5% of Total Bid 1 $ 3,780.00 3,780.00$ $ 2,500.00 2,500.00$ $ 5,900.00 5,900.00$ $ 4,900.00 4,900.00$ $ 4,000.00 4,000.00$ $ 5,200.00 5,200.00$ $ 7,500.00 7,500.00$ $ 4,000.00 4,000.00$ $ 4,500.00 4,500.00$ BIDDING ITEM NO. 2 Furnishing and installing silt fence complete in place as detailed and specified.1000 $ 3.00 3,000.00$ $ 3.00 3,000.00$ $ 3.50 3,500.00$ $ 2.34 2,340.00$ $ 2.50 2,500.00$ $ 4.60 4,600.00$ $ 2.25 2,250.00$ $ 2.30 2,300.00$ $ 2.50 2,500.00$ BIDDING ITEM NO. 3 Site and Right‐of‐Way Preparation, complete in place as detailed and specified.1 $ 7,500.00 7,500.00$ $ 1,200.00 1,200.00$ $ 17,500.00 17,500.00$ $ 2,000.00 2,000.00$ $ 15,000.00 15,000.00$ $ 2,900.00 2,900.00$ $ 4,500.00 4,500.00$ $ 3,500.00 3,500.00$ $ 900.00 900.00$ BIDDING ITEM NO. 4 Traffic Control Plan and Implementation, complete in place as detailed and specified.1 $ 7,500.00 7,500.00$ $ 1,200.00 1,200.00$ $ 5,700.00 5,700.00$ $ 1,800.00 1,800.00$ $ 5,000.00 5,000.00$ $ 3,580.00 3,580.00$ $ 8,900.00 8,900.00$ $ 2,000.00 2,000.00$ $ 2,000.00 2,000.00$ BIDDING ITEM NO. 5 Trench Safety Plan and Implementation, as required for all pipe trenches deeper than 5 feet, complete in place as detailed and specified. 1000 $ 3.00 3,000.00$ $ 1.00 1,000.00$ $ 2.30 2,300.00$ $ 1.00 1,000.00$ $ 1.00 1,000.00$ $ 6.00 6,000.00$ $ 5.90 5,900.00$ $ 1.00 1,000.00$ $ 1.00 1,000.00$ BIDDING ITEM NO. 6 Provide Re‐vegetation, complete in place as detailed and specified.1 $ 7,500.00 7,500.00$ $ 3,000.00 3,000.00$ $ 5,900.00 5,900.00$ $ 500.00 500.00$ $ 4,000.00 4,000.00$ $ 9,200.00 9,200.00$ $ 2,800.00 2,800.00$ $ 800.00 800.00$ $ 1,000.00 1,000.00$ XX Westar Construction, Inc. Whitestone Civil Construction, LLC. XX Underground Water SolutionsSmith Contracting, Co. Inc. XX CRU, LTD. Marerrigan Electric LLC XX X X XX X X XX X X JKB Construction Company LLC X X X Prota Inc. X X X Patin Construction, LLC X X X Page 33 of 35 BIDDING ITEM NO. 7 Remove and Replace concrete Drive complete in Place as Detailed and Specified.200 $ 10.00 2,000.00$ $ 20.00 4,000.00$ $ 24.00 4,800.00$ $ 21.09 4,218.00$ $ 15.00 3,000.00$ $ 14.00 2,800.00$ $ 25.00 5,000.00$ $ 9.00 1,800.00$ $ 40.00 8,000.00$ BIDDING ITEM NO. 8 Remove and Replace Asphalt Pavement Complete in Place as Detailed and Specified.20 $ 180.00 3,600.00$ $ 200.00 4,000.00$ $ 300.00 6,000.00$ $ 50.00 1,000.00$ $ 270.00 5,400.00$ $ 125.00 2,500.00$ $ 120.00 2,400.00$ $ 227.50 4,550.00$ $ 150.00 3,000.00$ BIDDING ITEM NO. 9 Furnish and Install 8" Ductile Iron Pipe or PVC C‐900 DR‐18 Pipe Including Fittings and 8” GV Complete in Place as Detailed and Specified. 940 $ 33.00 31,020.00$ $ 79.00 74,260.00$ $ 60.00 56,400.00$ $ 80.40 75,576.00$ $ 40.00 37,600.00$ $ 68.00 63,920.00$ $ 110.00 103,400.00$ $ 46.00 43,240.00$ $ 65.00 61,100.00$ BIDDING ITEM NO. 10 Connect to Existing 16" Water Line Complete in Place as Detailed and Specified.1 $ 4,500.00 4,500.00$ $ 2,500.00 2,500.00$ $ 5,500.00 5,500.00$ $ 1,500.00 1,500.00$ $ 2,000.00 2,000.00$ $ 5,000.00 5,000.00$ $ 4,800.00 4,800.00$ $ 10,000.00 10,000.00$ $ 1,000.00 1,000.00$ BIDDING ITEM NO. 11 Furnish and Install Fire Hydrant Assembly Complete in Place as Detailed and Specified.1 $ 5,800.00 5,800.00$ $ 4,600.00 4,600.00$ $ 7,100.00 7,100.00$ $ 6,600.00 6,600.00$ $ 6,700.00 6,700.00$ $ 5,200.00 5,200.00$ $ 7,500.00 7,500.00$ $ 6,000.00 6,000.00$ $ 5,500.00 5,500.00$ BIDDING ITEM NO. 12 Furnish and Install 2” connection including Tapping Saddle and Valve Complete in Place as Detailed and Specified. 1 $ 3,500.00 3,500.00$ $ 2,000.00 2,000.00$ $ 2,800.00 2,800.00$ $ 3,400.00 3,400.00$ $ 3,300.00 3,300.00$ $ 4,000.00 4,000.00$ $ 5,500.00 5,500.00$ $ 2,500.00 2,500.00$ $ 3,000.00 3,000.00$ Total ‐ Base Bid (Item Nos. 1‐12)‐‐82,700.00$ ‐103,260.00$ ‐123,400.00$ ‐104,834.00$ ‐89,500.00$ ‐114,900.00$ ‐160,450.00$ ‐81,690.00$ ‐93,500.00$ Additive Alternative No. 2 Bid Items Estimated Quantity Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount BIDDING ITEM NO. 1 Bonding, Insurance, and Mobilization Related Expenses not to exceed 5% of Total Bid.1 $ 4,300.00 4,300.00$ $ 2,000.00 2,000.00$ $ 6,500.00 6,500.00$ $ 2,300.00 2,300.00$ $ 6,000.00 6,000.00$ $ 2,500.00 2,500.00$ $ 2,700.00 2,700.00$ $ 5,000.00 5,000.00$ $ 3,250.00 3,250.00$ BIDDING ITEM NO. 2 Furnishing and installing silt fence complete in place as detailed and specified.35 $ 3.00 105.00$ $ 3.00 105.00$ $ 4.70 164.50$ $ 5.00 175.00$ $ 10.00 350.00$ $ 4.60 161.00$ $ 2.25 78.75$ $ 3.00 105.00$ $ 2.50 87.50$ BIDDING ITEM NO. 3 Site Preparation, complete in place as detailed and specified.1 $ 7,500.00 7,500.00$ $ 700.00 700.00$ $ 23,300.00 23,300.00$ $ 1,800.00 1,800.00$ $ 8,000.00 8,000.00$ $ 600.00 600.00$ $ 4,500.00 4,500.00$ $ 25,200.00 25,200.00$ $ 500.00 500.00$ BIDDING ITEM NO. 4 Trench Safety Plan and Implementation, as required for all pipe trenches deeper than 5 feet, complete in place as detailed and specified. 15 $ 85.00 1,275.00$ $ 20.00 300.00$ $ 5.80 87.00$ $ 1.00 15.00$ $ 3.00 45.00$ $ 30.00 450.00$ $ 5.90 88.50$ $ 50.00 750.00$ $ 1.00 15.00$ BIDDING ITEM NO. 5 Furnish and Install precast concrete valve vault with five feet of inside clearance (vertical), complete in place as detailed and specified. 1 $ 10,000.00 10,000.00$ $ 7,500.00 7,500.00$ $ 14,300.00 14,300.00$ $ 9,500.00 9,500.00$ $ 10,000.00 10,000.00$ $ 4,200.00 4,200.00$ $ 8,300.00 8,300.00$ $ 8,000.00 8,000.00$ $ 13,000.00 13,000.00$ BIDDING ITEM NO. 6 Furnish and install additional vertical feet of clearance in precast concrete valve vault to bring top of vault to desired finished grade, complete in place as detailed and specified. Any additional vertical space not used shall be a credit to the City. 5 $ 750.00 3,750.00$ $ 500.00 2,500.00$ $ 2,600.00 13,000.00$ $ 593.00 2,965.00$ $ 1,300.00 6,500.00$ $ 600.00 3,000.00$ $ 410.00 2,050.00$ $ 600.00 3,000.00$ $ 75.00 375.00$ BIDDING ITEM NO. 7 Install the flow control valve at Rabbit Hill Pump Station including removal of existing pipe and installation of connecting pipe, valve, reducers and fittings and flow control valve, complete in place as detailed and specified. 1 $ 15,000.00 15,000.00$ $ 22,500.00 22,500.00$ $ 17,700.00 17,700.00$ $ 15,136.00 15,136.00$ $ 15,000.00 15,000.00$ $ 18,000.00 18,000.00$ $ 16,700.00 16,700.00$ $ 20,000.00 20,000.00$ $ 24,000.00 24,000.00$ BIDDING ITEM NO. 8 Furnish and install electrical and instrumentation improvement between the Rabbit Hill Pump Station and the Flow Control Valve Vault, complete in place as detailed and specified. 1 $ 35,000.00 35,000.00$ $ 55,000.00 55,000.00$ $ 58,000.00 58,000.00$ $ 11,846.00 11,846.00$ $ 50,000.00 50,000.00$ $ 44,800.00 44,800.00$ $ 17,400.00 17,400.00$ $ 13,400.00 13,400.00$ $ 20,000.00 20,000.00$ BIDDING ITEM NO. 9 Furnish and install necessary incidentals and pressure test the new flow control valve installations, complete in place as detailed and specified. 1 $ 7,500.00 7,500.00$ $ 4,000.00 4,000.00$ $ 2,350.00 2,350.00$ $ 1,900.00 1,900.00$ $ 7,500.00 7,500.00$ $ 4,300.00 4,300.00$ $ 3,000.00 3,000.00$ $ 3,500.00 3,500.00$ $ 1,000.00 1,000.00$ BIDDING ITEM NO. 10 Remove existing concrete driveway for the new flow control valve vault installation, complete in place as detailed and specified. 90 $ 12.00 1,080.00$ $ 8.00 720.00$ $ 60.00 5,400.00$ $ 11.00 990.00$ $ 10.00 900.00$ $ 10.00 900.00$ $ 15.00 1,350.00$ $ 5.00 450.00$ $ 20.00 1,800.00$ BIDDING ITEM NO. 11 Install new concrete driveway around the new flow control valve vault installation, complete in place as detailed and specified. 1.5 $ 1,000.00 1,500.00$ $ 600.00 900.00$ $ 1,800.00 2,700.00$ $ 625.00 937.50$ $ 1,000.00 1,500.00$ $ 880.00 1,320.00$ $ 410.00 615.00$ $ 425.00 637.50$ $ 1,000.00 1,500.00$ BIDDING ITEM NO. 12 Provide Re‐vegetation, complete in place as detailed and specified.1 $ 9,500.00 9,500.00$ $ 400.00 400.00$ $ 1,200.00 1,200.00$ $ 2,000.00 2,000.00$ $ 3,400.00 3,400.00$ $ 2,000.00 2,000.00$ $ 240.00 240.00$ $ 800.00 800.00$ $ 500.00 500.00$ Total ‐ Base Bid (Item Nos. 1‐12)‐‐96,510.00$ ‐96,625.00$ ‐144,701.50$ ‐49,564.50$ ‐109,195.00$ ‐82,231.00$ ‐57,022.25$ ‐80,842.50$ ‐66,027.50$ Notes: 1. All amounts in blue, bond italic font are corrected values. In accordance with Section 00100 Article 14, the bid form math was checked and amounts have been updated accordingly. 2. CRU only provided the 'total amounts', thus the 'unit amounts' were back‐calculated accordingly. Page 34 of 35 Base Bid Alt 1 Alt 2 Base Bid + Alt 1 Base Bid + Alt 2 Base Bid + Alt1 + Alt 2 JKB Construction Company LLC Patin Construction, LLC Prota Inc. 220,425.00$ 207,850.00$ 313,200.00$ 239,302.00$ 226,450.00$ 213,880.00$ 296,985.00$ Westar Construction, Inc. Whitestone Civil Construction, LLC. CRU, LTD. Marerrigan Electric LLC Smith Contracting, Co. Inc. Underground Water Solutions 292,280.00$ 182,600.00$ 82,700.00$ 103,260.00$ 123,400.00$ 104,834.00$ 89,500.00$ 114,900.00$ 160,450.00$ 81,690.00$ 93,500.00$ 96,510.00$ 96,625.00$ 144,701.50$ 49,564.50$ 109,195.00$ 66,027.50$ 457,435.00$ 373,970.00$ 276,100.00$ 328,780.00$ 288,866.50$ 335,645.00$ 82,231.00$ 57,022.25$ 80,842.50$ 303,125.00$ 311,110.00$ 436,600.00$ 344,136.00$ 315,950.00$ 342,127.50$ 373,122.50$ 248,627.50$ 399,635.00$ 407,735.00$ 581,301.50$ 393,700.50$ 425,145.00$ 411,011.00$ 514,457.25$ 454,812.50$ 296,111.00$ 354,007.25$ 316,935.00$ 304,475.00$ 457,901.50$ Page 35 of 35