HomeMy WebLinkAboutAgenda_GUS_09.11.2015Notice of Meeting for the
Georgetown Utility System Advisory Board
of the City of Georgetown
September 11, 2015 at 2:00 PM
at Georgetown Municipal Complex, 300-1 Industrial Avenue, Georgetown TX
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA).
If you require assistance in participating at a public meeting due to a disability, as defined under the
ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please
contact the City at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City
Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711.
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A Call to Order
The Board may, at any time, recess the Regular Session to convene in Executive Session at the
request of the Chair, a Board Member, the City Manager, Assistant City Manager, General
Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the
Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the
Regular Session that follows.
B Introduction of Visitors
Employee Recognition
-- Management changes: Mike Stasny, Jimmy Sikes
C Discussion regarding the Project Progress Report, timelines including projects and Council
Actions. – Michael Hallmark, Project Manager
D Industry Updates
Legislative Regular Agenda
E Review and possible action to approve the minutes from the regular GUS Board meeting held on
August 14, 2015. - Sheila K. Mitchell, GUS Board Liaison
F Consideration and possible recommendation to renew the annual agreement for Material
Acquisition to purchase electric distribution, fiber and substation materials for the FY 2015-2016
from Techline Ltd. under their contract with the Lower Colorado River Authority (“LCRA”)
Electric Material Acquisition Program in the estimated amount of $4,000,000.00. -- Paul Elkins,
Electric Engineering Manager and Wesley Wright, P.E., Systems Engineering Director
G Consideration and possible recommendation to renew the contract for the Electric System
Underground Construction & Maintenance with Pedro S.S. Services, Inc. of Austin, Texas, in the
estimated amount of $3,050,000.00. – Paul Elkins, Electric Engineering Manager and Wesley
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Wright, P.E., Systems Engineering Director
H Consideration and possible recommendation to the approve annual task orders: Task Order MEI-
16-001 for Electric System & Planned Capital Improvement Projects in the amount of
$750,000.00, Task Order MEI-16-002 for Electric System Engineering Planning and Engineering
Assistance in the amount of $400,000.00 and Task order MEI-16-003 for New Development
Engineering and Design Assistance in the amount of $550,000.00 with McCord Engineering, Inc.,
of College Station, Texas, for professional engineering services. – Paul Elkins, Electric
Engineering Manager/Wesley Wright, P.E., Systems Engineering Director
I Consideration and possible recommendation to renew annual contract for Tree Trimming and
Vegetation Management Bid to National Tree Expert Company, Inc. of Burnet, Texas, in the
estimated amount of $310,000.00. -- Jimmy Sikes/T&D Services Manager
J Consideration and possible recommendation to amend the contract with CH2M HILL for the
management, operation and maintenance of the City’s water and wastewater treatment facilities
for the period starting October 1, 2015 through September 30, 2016 for a total combined operating
budget of $3,377,222.69. – David Thomison, Water Services Manager/Glenn W. Dishong, Utility
Director
K Consideration and possible recommendation to approve the purchase of Bioxide from Evoqua
Water Technologies LLC of Sarasota, Florida, in an amount not to exceed $50,000.00, for Fiscal
Year 2015/2016. -- David W. Thomison, Water Services Manager
L Consideration and possible recommendation to allow the proposed Ranchito Subdivision, (aka
12.98 acres in the William Roberts Survey, A-524, Williamson County, Texas) the use of an
onsite sewer system (septic system) in lieu of a public wastewater system according to Section
13.06.030A.4 of the City’s Unified Development Code. -- Jordan Maddox, Acting Planning
Director and David Munk, Utility Engineer
M Discussion and possible recommendation to procure consulting services with Neil McAndrews
and Associates for Resource Price Risk Management. -- Chris Foster, Resource Planning &
Integration Manager
Adjournment
CERTIFICATE OF POSTING
I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice
of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public
at all times, on the ______ day of __________________, 2015, at __________, and remained so
posted for at least 72 continuous hours preceding the scheduled time of said meeting.
____________________________________
Jessica Brettle, City Secretary
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City of Georgetown, Texas
Utility System Advisory Board
September 11, 2015
SUBJECT:
Call to Order
The Board may, at any time, recess the Regular Session to convene in Executive Session at the
request of the Chair, a Board Member, the City Manager, Assistant City Manager, General
Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the
Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular
Session that follows.
ITEM SUMMARY:
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
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City of Georgetown, Texas
Utility System Advisory Board
September 11, 2015
SUBJECT:
Discussion regarding the Project Progress Report, timelines including projects and Council
Actions. – Michael Hallmark, Project Manager
ITEM SUMMARY:
GUS Projects:
2nd St. Street and Waterline Replacement
Berry Creek Wastewater Interceptor
EARZ 2013-14
EARZ 2014-15
Public Training Facility Offsite Wastewater
Rabbit Hill Elevated Water Storage Tank (EST)
Sequoia Spur Elevated Storage Tank (EST)
Shell Road Waterline Improvements
Snead Drive Streets and Wastewater Improvements
Westinghouse Regional Lift Station (LS)
Council Actions
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Michael Hallmark
ATTACHMENTS:
Description Type
GUS September Project Reports Backup Material
Council Report Aug Mtg for Sept GUS Backup Material
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GUS BOARD ITEMS FORWARDED TO COUNCIL
August 25, 2015
L Forwarded from the Georgetown Utility Advisory Board (GUS):
Consideration and possible action to approve an interlocal agreement between the City of Round Rock
and the City of Georgetown for the relocation of a concrete distribution pole and underground electric
circuit near the intersection of Oakmont Drive and University Blvd. -- Paul Elkins, Electric Engineering
Manager and Wesley Wright, P.E., Systems Engineering Director
N Forwarded from the Georgetown Utility Systems Advisory Board (GUS):
Consideration and possible action to approve a Water Agreement for the Ridge at Cross Creek -- Wesley
Wright, P.E., Engineering Director
O Forwarded from the Georgetown Utility Systems Advisory Board (GUS):
Consideration and possible action to approve a Water Agreement with Clearwater Ranch -- Wesley
Wright, P.E., Engineering Director
P Forwarded from the Georgetown Utility Systems Advisory Board (GUS):
Consideration and possible action to approve a Water Agreement for the Heights of Georgetown --
Wesley Wright, P.E., Engineering Director
ITEMS PASSED
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City of Georgetown, Texas
Utility System Advisory Board
September 11, 2015
SUBJECT:
Review and possible action to approve the minutes from the regular GUS Board meeting held on
August 14, 2015. - Sheila K. Mitchell, GUS Board Liaison
ITEM SUMMARY:
Board to review, revise and/or approve the minutes from the regular meeting held on August 14,
2015.
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Sheila K. Mitchell/GUS Board Liaison
ATTACHMENTS:
Description Type
GUS Board August 14 2015 DRAFT Minutes Backup Material
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Minutes of the Meeting of the
Georgetown Utility Systems Advisory Board and the
Governing Body of the City of Georgetown, Texas
August 14, 2015 at 1:00PM
at Georgetown Municipal Complex, 300-1 Industrial Avenue, Georgetown, TX
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If
you require assistance in participation at a public meeting due to a disability, as defined under the ADA,
reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the
City at least four (4) days prior to the scheduled meeting date, at (512)930-3652 or City Hall at 113 East 8th
Street for additional information: TTY users route through Relay Texas at 711.
Board Members Present: Bill Stump – Chair, Robert Kostka, Steve Fought, Joyce Mapes, Mike
Cunningham – Secretary
Board Members Absent: Ed Pastor – Vice Chair, Ty Gibson
Staff Present: Jim Briggs, Mike Babin, Glenn Dishong (joined at 1:01PM), Wesley Wright, Paul
Elkins, Jimmy Sikes, Micki Rundell, Michael Hallmark, David Munk, Leticia Zavala, Chris
Foster, Trina Bickford, Sheila Mitchell
Others Present: None
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A. Call to Order -- Called to order by Chair at 1:00PM. Chair noted Item I is being pulled from the
agenda.
The Board may, at any time, recess the Regular Session to convene an Executive Session at the
request of the Chair, a Board Member, the City Manager, Assistant City Manager, General Manager
of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings
Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session t hat
follows.
B. Introduction of Visitors -- none
C. Discussion regarding the Project Progress Report, timelines including projects and Council Actions. –
Michael Hallmark, Project Manager
Discussion: Hallmark stated updated reports included in packets; Hallmark noted construction
has started on the offsite wastewater project.
D. Industry Updates
Discussion: Briggs provided update on Impact Fee update from Council meeting on August 11 th.
Council recommended at First Reading an 80/90/100% phase in of the fees. Second reading will
be later in month and ordi nance will move forward after council approval. CTSUD will hold their
public hearing and act on August 20th. Additional updates: Dishong and Briggs testified at Public
Utility Commission (PUC) Hearing on our application to transfer the CCN. Our Legal consultants
met with the Executive Director of the PUC and he felt things will move forward and have a
successful transfer later this fall. CTSUD will remain in existence until they can dissolve
themselves; may be next legislative session when the Bill is passed. In October it is expected for a
rule making relative to transfers of this nature, for clarification of future transfer situations. We
have been asked to engage in the process. Lastly TPPA Executive Director, Mark Zion, is retiring
effective January 1st. They will be looking for a new Executive Director. Otherwise, electric
demand has been extremely high as well as water demand. Most people are staying on their
watering schedule but using larger volumes. Higher bills will be going out in next billing cycle.
Stump asked about Bell County opposition at hearing. Briggs noted they were present with their
attorney and presented their case before the Judge. Judge has yet to rule but state staff supported Page 17 of 74
our position of successfully operating the system. Further discussion continued regarding the
opposition’s concerns.
Legislative Regular Agenda
The Board will individually consider and possibly take action on any or all of the following items:
E. Review and possible action to approve the minutes from the Regular GUS Board meeting held on
July 10, 2015. – Sheila K. Mitchell, GUS Board Liaison
Discussion: None. Motion by Kostka, seconded by Mapes to approve the minutes from the
Regular GUS Board meeting held on July 10, 2015. Approved 5-0-2 (Pastor, Gipson absent)
F. Consideration and possible recommendation on a Water Agreement for the Ridge at Cross Creek –
Wesley Wright, P.E., Engineering Director
Discussion: Wright presented agreement for development in Western District. Requesting 140
units of water, located just outside our ETJ, west of Cimarron Hills, east of Ronald Reagan on
north side of Hwy 29. Staff recommends approval. Stump asked if area is a MUD; Wright noted
they are not requesting a MUD but they could request in the future and language is included for
both options for flexibility of both parties. Stump asked about clarification of irrigation permit
and Wright further explained. Irrigation permits are required. Development is septic as are other
two Water Agreements to be presented on agenda. Motion by Cunningham, seconded by
Fought to approve a Water Agreement for the Ridge at Cross Creek. Approved 5-0-2 (Pastor,
Gipson absent)
G. Consideration and possible recommendation on a Water Agreement with Clearwater Ranch --
Wesley Wright, P.E., Engineering Director
Discussion: Wright presented agreement for Clearwater Ranch located out west on CR 200; far
area of Western District. This is an ongoing development with 99 units currently. They are ready
for their second development phase. Stump asked about prohibiting private wells; section 2.10B;
Wright stated development is required to take water if we provide; not drill wells. Further
discussion, Cunningham asked if any commercial development on this property and Wright
stated none. Motion by Cunningham, seconded by Fought to approve a Water Agreement with
Clearwater Ranch. Approved 5-0-2 (Pastor, Gipson absent)
H. Consideration and possible recommendation on a Water Agreement for the Heights of Georgetown --
Wesley Wright, P.E., Engineering Director
Discussion: Wright presented agreement for the Heights of Georgetown being the smallest
development on far north end of Lake Georgetown; 19 acres; 17 units. Plans have been submitted
and moving quickly; all terms agreed to. Motion by Cunningham, seconded by Mapes to
approve a Water Agreement for the Heights of Georgetown. Approved 5-0-2 (Pastor, Gipson
absent)
I. Consideration and possible recommendation to allow the proposed Ranchito Subdivision, (aka 12.98
acres in the William Roberts Survey, A-524, Williamson County, Texas) the use of an onsite sewer
system (septic system) in lieu of a public wastewater system according to Section 13.06.030A.4 of the
City’s Unified Development Code. -- Jordan Maddox, Acting Planning Director and David Munk,
Utility Engineer
Discussion: ITEM WAS PULLED FROM AGENDA AT MEETING
J. Consideration and possible recommendation of an interlocal agreement between the City of Round
Rock and the City of Georgetown for the relocation of a concrete distribution pole and underground
electric circuit near the intersection of Oakmont Drive and University Blvd. – Paul Elkins, Electric
Engineering Manager
Discussion: Elkins stated agreement involves an existing double-circuit concrete pole at
intersection of Oakmont and University. City is widening intersection which is forcing relocation
of pole. Agreement Round Rock will reimburse Georgetown and additional details are in packet;
revised language in agreement was distributed at meeti ng. Wright noted existing easement
allows us to be there so they are reimbursing us because they are obtaining Right-Of-Way over
the easement, which we have to give up. All details are in agreement. If Round Rock agrees to
proposed language will move item forward to Council. If not, we’ll bring back to board for Page 18 of 74
consideration. Briggs noted Elkins will be leaving the City to work for an Engineering firm. Board
congratulated Elkins on new venture and thanked for service to City. Wright noted Elkins will be
back next month with multiple items prior to his last day with the City. Motion by Fought,
seconded by Cunningham to approve an interlocal agreement between the City of Round Rock
and the City of Georgetown for the relocation of a concrete distribution pole and underground
electric circuit near the intersection of Oakmont Drive and University Blvd.
Approved 5-0-2 (Pastor, Gipson absent)
Elkins departed meeting at 1:28PM; returned at 1:40PM
K. Customer Information System (CIS) Project Update and Presentation (no action required) – Leticia
Zavala, Customer Care Director/Micki Rundell, Chief Financial Officer
Discussion: Zavala gave presentation/update, included in packet, on CIS system and acquisition
of new system. System is currently 21 years old. She explained issues with interfacing with other
systems. Discussed needs of a new system. Scope – 18-24 months to complete; budget $3-3.5M
and responses are a bit less than originally estimated, life is 7-10 years but can fluctuate, annual
cost will be re-evaluated. Mapes asked if system is set up for growth and Zavala stated it is.
Currently we’ve done the RFP for consultant, which was Phase 1, began in January and has been
completed. RFP for vendor was released in June and due back in September. Currently in Phase
II – narrowing down 7 vendor apps to 2 vendors. Will be continuing with process, vendors will
demonstrate products, site visits will be part of the process. Demos in September, site visits in
October, bring to GUS approval to negotiate in October/November then take to Council
January/February. Implementation February/March.
Questions – Cunningham asked who would own software; Babin noted we will have a license to
use; not changing; will be evaluated for either Cloud or our server. Rundell commented on
software. Integration will be key decision point. Zavala further explained our current system
integration which is in stages where new systems will be overall integration to all systems.
Further questions and discussion continued. Software about $2M, additional costs are
integration; total estimate $3.5M. We currently have around 42,000 accounts, about 8,000 are from
CTSUD. Briggs spoke on flexibility of new system. Cunningham noted software will be a tool to
the Utilty as well; Briggs further discussed. Stump inquired about certain details, which
Zavala/Rundell stated would be brought back to the Board throughout the process. NO ACTION
REQUIRED
Fought stepped out at 1:49PM and returned after adjournment.
Adjournment
Motion by Kostka, seconded by Mapes to adjourn the meeting at 1:50PM. Approved 4-0-3 (Pastor,
Gipson and Fought absent).
__________________________ _____________________________
Bill Stump – Board Chair Mike Cunningham – Secretary
_________________________________
Sheila K. Mitchell, GUS Board Liaison
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City of Georgetown, Texas
Utility System Advisory Board
September 11, 2015
SUBJECT:
Consideration and possible recommendation to renew the annual agreement for Material Acquisition to purchase
electric distribution, fiber and substation materials for the FY 2015-2016 from Techline Ltd. under their contract
with the Lower Colorado River Authority (“LCRA”) Electric Material Acquisition Program in the estimated
amount of $4,000,000.00. -- Paul Elkins, Electric Engineering Manager and Wesley Wright, P.E., Systems
Engineering Director
ITEM SUMMARY:
Renewal of this agreement will allow the City of Georgetown to take advantage of lower prices and stock
availability for the continued purchase of electric distribution, fiber and substation materials for use on CIP and
Operational projects directly from Techline, the vendor awarded the Electric Material Acquisition Services
Contract by LCRA.
Materials purchased through this agreement were competitively bid by LCRA, and are not included on any
solicitation issued and awarded by the City. Materials are purchased on an as needed basis and are stocked in the
City’s warehouse for use by the Department for new construction projects, maintenance of the systems or stock
replenishment. The estimated total for this requirement is $4,000,000.00 based on planned projects and
maintenance history in previous years.
According to Texas Local Government Code 271.102 (c), the City satisfies any state laws requiring the local
government to seek competitive bids for the purchase of the goods and services when purchasing under
Subchapter F. Cooperative Purchasing Program. The Texas Local Government Code 271.101 states that a
municipality may participate in a local agreement with a special district. The City’s agreement with LCRA
allowing access to this contract has been renewed.
This is a continuation of the previous agreement for FY 2014-2015.
STAFF RECOMMENDATIONS:
Staff recommends the approval of purchases of materials under the agreement with LCRA.
FINANCIAL IMPACT:
Funds for the planned expenditures are available in the Electric Operations Capital Improvement and Operations
Budgets:
SUBMITTED BY:
Fund
Anticipated
Expenditures
FY 2016
FY 2016
Budget
610-5-0525-51-530 Maintenance Distribution
System $ 380,000.00 $ 547,075.00
610-9-0580-90-410 Developer Projects $ 890,000.00 $
1,200,000.00
610-5-0580-90-430 Street Lighting $ 65,000.00 $ 88,000.00
610-5-0580-90-310 Power Quality Projects $ 60,000.00 $ 80,000.00
610-5-0580-90-320 Sectionalization Improvements $ 40,000.00 $ 50,000.00
610-9-0580-90-300 System Improvement $ 1,120,000.00 $
1,700,000.00
610-9-0580-90-400 System Expansion $1,170,000.00 $
1,785,000.00
610-9-0580-90-600 Electric Substations $65,000.00 $ 100,000.00
610-9-0580-90-700 Fiber Equipment $210,000.00 $295,000.00
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Paul Elkins, Energy Services Manager/Wesley Wright, P.E., Systems Engineering Director
ATTACHMENTS:
Description Type
2003 Materials Acquisition Services Agreement Backup Material
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City of Georgetown, Texas
Utility System Advisory Board
September 11, 2015
SUBJECT:
Consideration and possible recommendation to renew the contract for the Electric System
Underground Construction & Maintenance with Pedro S.S. Services, Inc. of Austin, Texas, in the
estimated amount of $3,050,000.00. – Paul Elkins, Electric Engineering Manager and Wesley
Wright, P.E., Systems Engineering Director
ITEM SUMMARY:
This contract provides labor only support for Underground Construction, Maintenance, Trenching
and Conduit requirements for the Electric System. The contract was awarded to Pedro S.S.
Services for bid’s # 201448 for labor only services on September 23, 2014. Pedro Services has
performed well over the past year completing projects across the City’s Electric System. The term
for the first renewal of these contracts will be from October 1, 2015 to September 30, 2016. The
contractor will bill for labor services rendered based on unit pricing as outlined with the agreement
not to exceed the estimated amount of $3,050,000.00 and is based on anticipated CIP,
Development and Maintenance projects to be constructed in the term of this agreement.
STAFF RECOMMENDATIONS:
Staff is recommending award of this bid to Pedro S.S. Services, Inc. of Austin, Texas based on
their submittal and their excellent service and workmanship over the past 5 years serving as the
City’s Underground Electric Contractor.
FINANCIAL IMPACT:
Funds for the planned expenditures are available in the Electric Capital Improvement and
Operations Budgets:
SUBMITTED BY:
Paul Elkins, Electric Engineering Manager/Wesley Wright, P.E., Systems Engineering Director
Fund
Anticipated
Expenditures
FY 2016
FY 2016 Budget
610-5-0523-51-530 Maintenance
Distribution System $ 300,000.00 $ 547,075.00
610-5-0523-52-905 Developer Projects $ 800,000.00 $ 1,200,000.00
610-5-0523-52-915 Street Lighting $ 50,000.00 $ 88,000.00
610-9-0580-90-300 System Improvement $ 950,000.00 $ 1,700,000.00
610-9-0580-90-400 System Expansion $ 950,000.00 $ 1,785,000.00
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City of Georgetown, Texas
Utility System Advisory Board
September 11, 2015
SUBJECT:
Consideration and possible recommendation to the approve annual task orders: Task Order MEI-16-
001 for Electric System & Planned Capital Improvement Projects in the amount of $750,000.00, Task
Order MEI-16-002 for Electric System Engineering Planning and Engineering Assistance in the
amount of $400,000.00 and Task order MEI-16-003 for New Development Engineering and Design
Assistance in the amount of $550,000.00 with McCord Engineering, Inc., of College Station, Texas,
for professional engineering services. – Paul Elkins, Electric Engineering Manager/Wesley Wright,
P.E., Systems Engineering Director
ITEM SUMMARY:
Professional Engineering services are required for the 2015-2016 Fiscal Year Capital Improvement
Projects, New Development Engineering and Design Assistance, Electric System Engineering
Planning and specialized studies. McCord Engineering, Inc. (MEI) is familiar with our electric utility
system, standards and specifications and has highly qualified professionals to work on our projects.
MEI has worked for the City of Georgetown for over 20 years and has successfully completed a
variety of development and capital improvement projects for the utility.
Attached for your review and consideration is Task Order MEI-16-001 in the amount of $750,000.00.
The purpose of this task order is to provide preliminary and final electric system engineering and
design for planned Capital Improvement projects detailed within the task order and five year CIP
plan.
Attached for your review and consideration is Task Order MEI-16-002 in the amount of $400,000.00.
The purpose of this task order is to serve as general engineering support for system planning,
reliability and other various tasks such as Master Plan updates, system appraisal evaluations, Milsoft
Mapping assistance and policy recommendations.
Attached for your review and consideration is Task Order MEI-16-003 in the amount of $550,000.00.
The purpose of this task order is to provide preliminary and final electric design for New
Development Projects. These unplanned projects require MEI’s assistance to produce service delivery
design project packages as well as load impact evaluation for new electric loads connected to the
existing system.
STAFF RECOMMENDATION:
Staff requests a recommendation to the approval of Task Order MEI-16-001, MEI-16-002 and MEI-
16-003 as described above with McCord Engineering, Inc., of College Station, Texas.
FINANCIAL IMPACT:
Electric CIP accounts absorb the engineering fees for MEI with reimbursement of engineering fees
through contribution in aid of construction (CIAC) from developers.
Funds
Anticipated
Expenditures
FY 2016
FY 2016
Budget
610-9-0580-
90-300 System Improvement $
525,000.00
$
1,700,000.00
610-9-0580-
90-310
Power Quality
Improvements $ 30,000.00 $ 80,000.00
610-9-0580-
90-320
Sectionalization
Improvements $ 22,500.00 $ 50,000.00
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SUBMITTED BY:
Paul Elkins, Electric Engineering Manager/Wesley Wright, P.E., Systems Engineering Director
610-9-0580-
90-330 Pole Improvements $ 22,500.00 $ 50,000.00
610-9-0580-
90-400 System Expansion $
550,000.00
$
1,785,000.00
610-9-0580-
90-410
New Development
Projects
$
315,000.00
$
1,200,000.00
610-9-0580-
90-430 Street Lighting $ 35,000.00 $ 88,000.00
610-9-0580-
90-500
Consultant
Engineering
$
150,000.00 $ 150,000.00
610-9-0580-
90-510
System Mapping
Support $ 50,000.00 $ 50,000.00
ATTACHMENTS:
Description Type
Task Order MEI-16-001 Backup Material
Task Order MEI-16-002 Backup Material
Task Order MEI-16-003 Backup Material
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City of Georgetown, Texas
Utility System Advisory Board
September 11, 2015
SUBJECT:
Consideration and possible recommendation to renew annual contract for Tree Trimming and
Vegetation Management Bid to National Tree Expert Company, Inc. of Burnet, Texas, in the
estimated amount of $310,000.00. -- Jimmy Sikes/T&D Services Manager
ITEM SUMMARY:
This contract was enacted on March 22, 2010 resultant of bid # 201119. National Tree has
performed well over the past year with tree trimming services across the City’s Electric System.
The term for the fifth renewal of this contract will begin October 1, 2015 and end September 30,
2016. The main services include scheduled trimming of existing main and lateral lines on a
planned 5 year trim cycle. Services also include tree trimming, canopy trimming, dead tree
removals adjacent to street ROW and in parks and removal of trees for extensions and upgrades to
existing facilities. The contractor will bill for labor services rendered based upon labor units and
hourly time and equipment billing as outlined with this agreement in an amount not to exceed
$310,000.00.
STAFF RECOMMENDATION:
Staff recommends renewing this agreement with National Tree Expert Company, Inc. of Burnet,
Texas.
FINANCIAL IMPACT:
Funds for this expenditure are budgeted in the FY 15/16 budgets for Electric Operations, Parks,
and Transportation.
Account Actual Available Budget
610-5-0523-51-511 ROW Maintenance $275,000 $275,000
225-5-0211-51-310 Contracts and Leases $ 12,500 $ 20,150
100-5-0211-51-310 Contracts and Leases $ 12,500 $ 35,000
100-5-0846-52-911 Unscheduled Street $ 10,000 $100,000
Maintenance
SUBMITTED BY:
Jimmy Sikes, T&D Services Manager
ATTACHMENTS:
Description Type
Signed Agreement Cover Memo
2015 Extension Cover Memo
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City of Georgetown, Texas
Utility System Advisory Board
September 11, 2015
SUBJECT:
Consideration and possible recommendation to amend the contract with CH2M HILL for the
management, operation and maintenance of the City’s water and wastewater treatment facilities for the
period starting October 1, 2015 through September 30, 2016 for a total combined operating budget of
$3,377,222.69. – David Thomison, Water Services Manager/Glenn W. Dishong, Utility Director
ITEM SUMMARY:
The City’s contract with CH2M HILL for the management, operations, and maintenance of the City’s
water and wastewater plants is for a period of 5 years starting on October 1, 2013 and ending on
September 30, 2018. The terms of the contract provide for annual amendment to adjust the total fee
based upon standard cost escalators, changes in production volume, and other factors.
The contract also provides for the transition of management, operations, and maintenance from CH2M
HILL to the City during the term of the agreement.
The annual cost of service is comprised of a base fee, volumetric fee, a repairs budget and additional
items that are not expected to continue throughout the term of the contract.
SPECIAL CONSIDERATIONS:
The City staff has proposed to transition the management, operation, and maintenance of the water and
wastewater treatment plants during the upcoming fiscal year. The contract amendment provides for
CH2M HILL operation for a period of twelve months beginning October 1, 2015 and will end
September 30, 2016.
STAFF RECOMMENDATON: Staff recommends approval of the amendment to water and
wastewater treatment plant operations contract with CH2M HILL for a period of twelve months until
September 30, 2016.
FINANCIAL IMPACT:
Funds for this expenditure are budgeted in the Water and Wastewater Operations Fund. The
approximate cost for the third and final year of operations will be:
SUBMITTED BY:
David Thomison, Water Services Manager/Glenn W. Dishong, Utility Director
Fund Annual
budget
660-5-0529-51-
304
Water Plant
Operations
$1,707,455.00
660-5-0531-51-
305
Wastewater Plant
Operations
$1,769,431.00
ATTACHMENTS:
Description Type
Amendment Backup Material
Plant Ops WTP WWTP Backup Material
Page 51 of 74
AMENDMENT NO. 2
to the
AGREEMENT
for
OPERATIONS, MAINTENANCE and MANAGEMENT SERVICES
for the
CITY OF GEORGETOWN, TEXAS
THIS AMENDMENT NO. 2 (“Amendment No. 2”) to the Agreement for Operations,
Maintenance and Management Services for the Water and Wastewater Treatment Facilities for
the City of Georgetown, Texas dated October 1, 2013, is made this ____ day of ________, 2015,
(the “Effective Date”) between the City of Georgetown, Texas (hereinafter “City”), a Texas
home rule municipality, and Operations Management International, Inc. (hereinafter
“CH2M HILL”), a California corporation. City and CH2M HILL are collectively referred to
herein as the “Parties.”
WHEREAS, the City is the owner of municipal water and wastewater treatment systems;
and
WHEREAS, the City selected CH2M HILL to operate, manage, maintain, and repair the
City’s water and wastewater treatment systems; and
WHEREAS, the Parties entered into the “Agreement for Operations, Maintenance, and
Management Services for the Water and Wastewater Treatment Facilities for the City of
Georgetown, Texas” which was effective October 1, 2013 and amended by the Parties by
Amendment No.1 in September 2014 (the “Agreement” as amended); and
WHEREAS, Section 11 of the Agreement provides that any amendment to the
Agreement shall be effective only if made in writing and agreed to between the Parties.
NOW THEREFORE, in consideration of the mutual covenants and agreements set forth
herein, the Parties agree as follows:
1. GENERAL.
1.1. This Amendment No. 2 amends the Agreement. Except as expressly modified
herein, the terms of the Agreement shall remain in full force and effect.
1.2. The words and phrases contained in this Amendment No. 2 shall have the same
meanings as set forth in the Agreement, unless a different definition is set forth
herein.
2. Paragraph 3.6 is deleted in its entirety and replaced with the following:
3.6 CH2M HILL shall provide the City with an estimate of the actual cost of
treatment in the Volumetric Fee, the Sludge Disposal Budget and the Repairs cost
in the Repairs Budget by July 31 for the 2015-2016 year (Oct 1 to Sep 30) with
the estimate based upon actual and predicted treatment volumes, actual and
predicted sludge disposal costs, actual and predicted Repair costs, and actual and
predicted chemical costs for the remainder of the contract year. The sum of the
Page 52 of 74
actual Volumetric Fee, Sludge Disposal Budget and the Repairs Budget underages
or overages resulting in a net increase or decrease in cost shall be used by the City
to budget for the reconciliation described in Paragraph 3.7.
3. Paragraph 3.7 is deleted in its entirety and replaced with the following:
3.7 CH2M HILL and the City shall reconcile the estimated cost of treatment in the
Volumetric Fee, the Sludge Disposal Budget and the Repairs cost in the Repairs
Budget by December 31 of each year for the preceding contract year (Oct 1 to Sep
30) with the actual cost based upon actual treatment volumes, actual Repair costs,
and actual chemical costs. The sum of the actual Volumetric Fee, Sludge
Disposal Budget and the Repairs Budget underages or overages resulting in a net
increase in cost shall be invoiced to the City as a reconciliation invoice. The sum
of the actual Volumetric Fee, Sludge Disposal Budget and the Repairs Budget
underages or overages resulting in a net decrease in cost shall be paid by CH2M
HILL to the City as a reconciliation payment.
5. Paragraph 4.1 deleted in its entirety and replaced with the following:
4.1 The term of this Agreement shall commence on October 1, 2013 and continue
until March 31, 2016. The Agreement may be extended after March 31, 2016
from month to month through September 30, 2016 at the City’s option.
6. Paragraph 4.3 is deleted in its entirety.
7. Paragraph 4.4 is deleted in its entirety and replaced with the following:
4.4 Upon termination of this Agreement, CH2M HILL shall assist City or other
operating company in assuming operation of the Project. If material breach is
caused by the City, any additional Cost incurred by CH2M HILL in terminating
the Agreement shall be invoiced to the City by CH2M HILL and paid by the City
within thirty (30) calendar days of invoice receipt.
8. Appendix D is hereby deleted in its entirety and replaced with the Appendix D attached
hereto.
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
Page 53 of 74
Authorized signature: Authorized signature:
OPERATIONS MANAGEMENT CITY OF GEORGETOWN, TEXAS
INTERNATIONAL, INC.
_____________________________ ______________________________
Name: Scott Neelley Name: Dale Ross
Title: Vice President Title: Mayor
Date:_________________________ Date:__________________________
Attest: City of Georgetown, Texas
_____________________________ ______________________________
Name: Jessica Brettle Name: Bridget Chapman
Title: City Secretary Title: City Attorney
STATE OF TEXAS §
§ ACKNOWLEDGEMENT
COUNTY OF WILLIAMSON §
This instrument was acknowledged before me on this the ___ day of ____________, 2015, by
Dale Ross, a person known to me in his capacity as Mayor of the City of Georgetown, on behalf
of the City of Georgetown.
___________________________________
Notary Public in and for the State of Texas
STATE OF COLORADO §
§ ACKNOWLEDGEMENT
COUNTY OF ____________ §
This instrument was acknowledged before me on this the ___ day of ____________, 2015, by
________________________, a person known to me in his capacity as
__________________________________________Operations Management International, Inc.
___________________________________
Notary Public in and for the State of Colorado
Page 54 of 74
APPENDIX D
COMPENSATION, PAYMENT AND FEE ADJUSTMENT FORMULA
D.1. COMPENSATION
D.1.1. City shall pay to CH2M HILL as compensation for services performed under
this Agreement from October 1, 2015 through March 31, 2016 a Fee of One
Million Six Hundred Eighty-Eight Thousand Six Hundred Eleven Dollars and
Thirty-Five Cents ($1,688,611.35) . The monthly payment shall be one Two
Hundred Eighty-One Thousand Four Hundred Thirty-Five Dollars and Twenty-
Two Cents ($281,435.22). The Fee is comprised of a Water Base Fee, a Water
Volumetric Budget, Water Sludge Disposal Budget, a Base Wastewater Fee,
Wastewater Volumetric Budget, Wastewater Sludge Disposal Budget, Water
Treatment Facilities Repairs Budget and Wastewater Treatment Facilities
Repairs Budget.
D.2 COST AND PAYMENT SUMMARY FOR WATER
Production Projection (Water) (MG) 5,700
Base Water Fee $ 791,797.88
Volumetric Water Budget
See the matrix per plant below $ 481,359.33
Water Treatment Facilities Repairs Budget $ 210,000.00
Additional Lab Services $42,120.00
Water Sludge Disposal Budget $ 68,000.00
Total Estimated Annual Fee for Water FY 15-16 $ 1,593,277.21
Total Estimated Fee for Water OCT 1, 2015 – MAR 31, 2016 $ 796,638.60
Monthly Payment $ 132,773.10
D.2.1. Water Volumetric Rate - The average Volumetric Rate of $84.45 per million
gallons treated covers all chemicals. CH2M HILL and City agree to the
following target dosage benchmarks when applying chemicals to plant treatment
processes. Upon completion of the contract year, if the volumetric rate is higher
than $84.45 in part or in whole due to dosages beyond the benchmarks, CH2M
HILL will be responsible for 50% of the increase in the volumetric rate due to
chemical doses above the target dosage, with such share of the increase not
being passed on to the City. If the Volumetric Rate is less than $84.45 per
million gallons in part due to chemical cost reductions or dosages less than the
benchmarks due to careful treatment practices, City will receive a credit for
50% of the decrease in the volumetric rate. However if the Volumetric Rate is
higher than $84.45 solely due to chemical cost increase then the City shall
Page 55 of 74
reimburse the additional cost as part of the reconciliation payment at the end of
the contract year to CH2M HILL. All credits and reimbursements under this
Paragraph shall be performed in accordance to Paragraph 3.7 of the Agreement.
D.2.2. Water Sludge Disposal Rate – The Sludge Disposal Rate of $42.50 per wet
cubic yard produced for the water plant dewatered sludge haul. Upon
completion of the contract year, if the Sludge Disposal Rate is higher than
$42.50 in part or in whole due to fuel increases, volume increases or other
hauling costs increases, CH2M HILL will be responsible for 50% of the
increase in the Sludge Disposal Rate, with such share of the increase not being
passed on to the City. If the Sludge Disposal Rate is less than $42.50 per wet
cubic yard, City will receive a credit for 50% of the decrease in the volumetric
rate. All credits and reimbursements under this Paragraph shall be performed in
accordance to Paragraph 3.7 of the Agreement.
D.2.3 Water Treatment Plant Matrix.
Chemical Lake Park Southside
65% 25% 10%
Alum 34 4 0
Polymer 1.6 1 0
FL2 0.6 0.6 0
LAS/NH3 1.6 1.6 1.2
Chlorine 6 5 4
Total (MG) Lake Park Southside
65% 25% 10%
5,700 3,705 1,425 570
Projected Costs for 2015 / 2016
Alum 64,926.45
2,937.85 -
Polymer 48,450.73 11,646.81 -
FL2 19,466.81
7,487.24 -
LAS/NH3 59,327.42 22,818.24
6,845.47
Chlorine
166,858.38 53,480.25 17,113.68
Projected Volumetric Fee
359,029.79 98,370.38 23,959.15
Volumetric Rate
96.90
69.03
42.03
*Average Volumetric Rate
84.45
Page 56 of 74
D.3 COST AND PAYMENT SUMMARY FOR WASTEWATER
Treatment Projection (Wastewater) (MG) 1,500
Base Wastewater Fee $ 1,148,549.58
Waste Water Volumetric Budget
See the matrix per plant below $ 99,620.90
Wastewater Treatment Facilities Repairs Budget $ 115,000.00
Wastewater Sludge Disposal Budget $ 420,775.00
_____________________________________________________________________
Total Estimated Annual Fee for Wastewater FY 15-16 $ 1,783,945.48
Total Estimated Fee for Wastewater OCT 1, 2015 – MAR 31, 2016 $ 891,972.70
Monthly Payment (FY 15-16) $ 148,662.12
D.3.1 Wastewater Volumetric Rate - The average Volumetric Rate of $66.41 per
million gallons treated covers all chemicals. CH2M HILL and City agree to the
following target dosage benchmarks when applying chemicals to plant treatment
processes. Upon completion of the contract year, if the volumetric rate is higher
than $66.41 in part or in whole due to dosages beyond the benchmarks, CH2M
HILL will be responsible for 50% of the increase in the volumetric rate due to
chemical doses above the target dosage, with such share of the increase not
being passed on to the City. If the Volumetric Rate is less than $66.41 per
million gallons in part due to chemical cost reductions or dosages less than the
benchmarks due to careful treatment practices, City will receive a credit for
50% of the decrease in the volumetric rate. However if the Volumetric rate is
higher than $66.41 solely due to chemical cost increase then the City shall
reimburse the additional cost as part of the reconciliation payment at the end of
the contract year to CH2M HILL. All credits and reimbursements under this
Paragraph shall be performed in accordance to Paragraph 3.7 of the Agreement.
D.3.2 Wastewater Sludge Disposal Rate – The Sludge Disposal Rate of $42.50 per
wet cubic yard wastewater plant dewatered sludge haul. Upon completion of the
contract year, if the Sludge Disposal Rate is higher than $42.50 in part or in
whole due to fuel increases, volume increases or other hauling costs increases,
CH2M HILL will be responsible for 50% of the increase in the Sludge Disposal
Rate, with such share of the increase not being passed on to the City. If the
Sludge Disposal Rate is less than $42.50 per wet cubic yard, City will receive a
credit for 50% of the decrease in the volumetric rate. All credits and
reimbursements under this Paragraph shall be performed in accordance to
Paragraph 3.7 of the Agreement.
D.3.3 Wastewater Treatment Plant Matrix.
San Gabriel Pecan Dove Berry Cimarron Total
Page 57 of 74
Branch Springs Creek Hills
Chemical
Cost
41,157.90
29,480.90
10,092.00
11,071.35
7,818.75
99,620.90
Annual Flow
MG/Y
500
450
475
50
25
1,500
Chemical
Cost/MG/Y
82.32
65.51
21.25
221.43
312.75
66.41
Page 58 of 74
Page 59 of 74
Page 60 of 74
City of Georgetown, Texas
Utility System Advisory Board
September 11, 2015
SUBJECT:
Consideration and possible recommendation to approve the purchase of Bioxide from Evoqua
Water Technologies LLC of Sarasota, Florida, in an amount not to exceed $50,000.00, for Fiscal
Year 2015/2016. -- David W. Thomison, Water Services Manager
ITEM SUMMARY:
In May 1998, Camp, Dresser and McKee, Inc performed a wastewater odor control study. This
study was performed as a result of Hydrogen Sulfide (H2S) odor complaints in certain areas of the
City. The study evaluated different methods to mitigate the H2S problem with a recommendation
being made to use Bioxide, a product patented by Evoqua Water Technologies. Since July 1999,
the City has successfully used Bioxide to control odor problems. Staff has determined that it is still
considered the most effective method to mitigate the H2S problem in the collection system at this
time.
SPECIAL CONSIDERATIONS:
Evoqua Water Technologies is a sole source provider of Bioxide and is the only location that bids
will be received and processed for Bioxide.
STAFF RECOMMENDATION:
Staff recommends the purchase of Bioxide from Evoqua Water Technologies in an amount not to
exceed $50,000.00.
FINANCIAL IMPACT:
Funds for this additional expenditure are available in the Water Services Budget.
SUBMITTED BY:
David W. Thomison, Water Services Manager
Fund Actual Budget
660-5-0530-
51-336
Services – Odor Control $50,000.00 $52,500.00
ATTACHMENTS:
Description Type
Sole Source letter Backup Material
Page 61 of 74
2650 Tallevast Rd.
Sarasota, FL 34243 USA
Tel: +1 (800) 345 3982
Fax: +1 (941) 359 7985
August 19, 2015
Mr. David Thomison
Operations Manager
City of Georgetown
Phone: (512) 930-4811
Fax: (512) 930-0232
Email: david.thomison@georgetown.org
RE: YOUR SOLE SOURCE FOR BIOXIDEâ PRODUCTS
Dear Mr. Thomison:
Evoqua Water Technologies LLC is the sole source provider of Bioxideâ products (Bioxideâ, Bioxide-AQâ,
Bioxideâ AE, Bioxideâ Plus 71 and AQUITâ solutions). Related services that we offer to our customers
are provided under the Full Service Odor Control sm program.
A license to use Bioxideâ products is included with the product sale. Patents that cover aspects of the use
of Bioxideâ products include, but are not necessarily limited to, United States Patent Nos. 6,309,597,
7,087,172, 7,186,341 B2, US 7,779,224 B2 , US 7,799,215 B2 and 7,553,420 B2. Bioxide, Bioxide-AQ,
Bioxide AE, Bioxide Plus, AQUIT and Full Service Odor Control are trademarks of Evoqua Water
Technologies LLC.
Should you have any questions or require additional information, please feel free to contact me at (512)
581-2097.
Sincerely,
Evoqua Water Technologies LLC
Joseph W. Robertson
Joseph W. Robertson
Technical Sales Representative
Page 62 of 74
City of Georgetown, Texas
Utility System Advisory Board
September 11, 2015
SUBJECT:
Consideration and possible recommendation to allow the proposed Ranchito Subdivision, (aka
12.98 acres in the William Roberts Survey, A-524, Williamson County, Texas) the use of an onsite
sewer system (septic system) in lieu of a public wastewater system according to Section
13.06.030A.4 of the City’s Unified Development Code. -- Jordan Maddox, Acting Planning
Director and David Munk, Utility Engineer
ITEM SUMMARY:
The Ranchito Subdivision is a proposed 5 lot 12.98 acre commercial use subdivision located in the
City’s Extra Territorial Jurisdiction (ETJ) along the west side of Shell Road approximately 4000
feet south of the intersection of Shell Road and State Highway 195.
The City’s Unified Development Code (UDC) requires that a subdivider extend a public
wastewater collection system to the subdivision property if existing wastewater lines are within ½
mile from the subdivision boundary or if a proposed City Capital Improvements Plan (CIP)
wastewater line is scheduled to be completed within ½ mile from the subdivision property within
five years from the date of the subdivision approval. The UDC also allows a subdivider to request
the use of an onsite sewer system (septic system) if a public wastewater collection system
extension is, on a cost-benefit basis, prohibitive as compared to an onsite sewer system. An 8 inch
gravity wastewater extension to the Ranchito Subdivision would extend south along the west side
of Shell Road approximately 2160 feet from the Ranchito Subdivision to the City’s CIP Berry
Creek wastewater line at an estimated cost of $206,250. Each commercial septic system is
estimated to be $20,000 (100,000 total). The City’s UDC would also allow a private lift station
and force main to push wastewater approximately 2500 feet to the existing wastewater mains in
the Berry Creek Subdivision, but the 8 inch gravity line solution would provide service to the area.
The City’s proposed CIP Berry Creek wastewater line and 16 inch water line along Shell Road
will provide utilities to a developing commercial area along Shell Road. Due to the forthcoming
utility infrastructure, the City may be interested in annexing this area to provide quality
development adjacent to existing residential areas and along the Shell Road and SH195 major
thoroughfares. This area has been developing without fire flow or wastewater service and has not
met normal City of Georgetown development standards concerning health and safety, parking,
landscaping and building construction. Given that this is a 5 lot commercial subdivision, staff does
not support the applicants request to allow the Subdivision without the extension of the public
wastewater system. In recent annexations, the City has borne the cost to extend wastewater to
commercial developments when we annex them. With the required extension of wastewater
infrastructure by the subdivider, the City will not be obligated to extend wastewater to this
commercial subdivision, when annexed, and the aquifer would have the necessary protections
from septic systems. Also, with the extension by the subdivider, the City’s CIP wastewater
infrastructure intended to serve this area, would not be stranded because the subject subdivision
will connect to and utilize the infrastructure.
STAFF RECOMMENDATIONS:
Staff recommends denial of the use of an onsite sewer system (septic system) in lieu of a public
wastewater system for the Ranchito Subdivision.
FINANCIAL IMPACT:
Page 63 of 74
No financial impact to the City.
SUBMITTED BY:
David Munk, Utility Engineer
ATTACHMENTS:
Description Type
Wastewater extension report Cover Memo
Ranchito Development Exemption Letter Cover Memo
Page 64 of 74
REPORT
Section 13.06.030 of the City’s Unified Development Code (UDC) requires that a subdivider of property
extend a public wastewater collection system to the subdivision property when the existing wastewater
lines are within ½ mile from the subdivision boundary. Section 13.06.030 also requires that a subdivider
extend public wastewater to a subdivision if a planned City Capital Improvements Plan (CIP)
Wastewater Line is to be completed to within ½ mile of the subdivision property within five years from
the date of subdivision approval. This allows the City to minimize onsite septic systems in our City and
Extra Territorial Jurisdiction to protect the environment, lakes, aquifer, and streams and it maximizes
the use of existing wastewater infrastructure. Also, extension of wastewater lines during platting
creates a logical system of wastewater lines to create continuity of improvements for the development
of adjacent properties and allows a developer to maximize the use of property because septic cannot
provide the capacity for all developments. Section 13.06.030.A.4 states that the City may allow a
subdivider to attempt to demonstrate that the installation of a public wastewater collection system is,
on per unit cost-benefit basis, not technically feasible and cost prohibitive as compared to an onsite
sewer system (septic system). The UDC also states that the Georgetown Utility System Advisory Board
shall consider the subdivider’s analysis and make a recommendation with regard to being cost
prohibitive with final determination by City Council.
In this case the proposed Ranchito Subdivision is within ½ mile from existing wastewater lines in the
Berry Creek Subdivision and is within ½ mile from a planned City CIP wastewater line along Berry Creek.
The closest, most economical, extension possible is Option 2 according to the attached report from
Matkin-Hoover Engineering and consists of 2160 feet of 8 inch wastewater line along Shell Road to the
planned City CIP wastewater line along Berry Creek at an estimated cost of $206,250. Option 2 meets all
requirements of the City’s UDC and will best serve the area.
Also, in this case we do not agree with the $697,250 Option 1, shown by Matkin-Hoover Engineering,
because the City’s UDC would allow a private lift station and force main to push wastewater
approximately 2500 feet to the existing wastewater mains in the Berry Creek Subdivision at a much less
cost than the long extension shown in Option 1. The cost of onsite septic is $20,000 per lot
(5LX$20,000=$100,000). However, there is an existing septic system on the overall tract to be
subdivided, according to the developer, and if this proves to be adequate to serve one of the lots, the
development would only require 4 septic systems.
The City allows subdividers to build or bond public improvements such as the 2160 feet of 8 inch
wastewater line Option 2 project. In this case, the Ranchito Subdivider has the option of building Option
2 ahead of the City CIP line or bonding it and building it when the City line is completed. The City would
also allow the subdivider to use temporary septic systems for the early lots of the Ranchito Subdivision
to not hold up the development until the City Line is installed in Berry Creek. Also, if allowed by the
Williamson County Health Department, the City would allow the subdivider to use one septic system to
serve multiple lots to save costs, since the septic system (or systems) would be a temporary solution.
Page 65 of 74
June 18, 2015
Georgetown Utility Systems
Attn: David Munk
300 Industrial Avenue
Georgetown, TX 78626
Re: Ranchito’s Development, Offsite Sewer Extension
Georgetown, TX
To whom it may concern:
Our office is submitting this letter and it attachments on behalf of the developer of the Ranchito’s
development. The proposed development is an approximate 12.9 acre tract located in the Extraterritorial
Jurisdiction of the City of Georgetown with frontage on Shell Road. The proposed development will consist
of a 5 lot commercial subdivision with a proposed public roadway. The existing property is located
approximately 2,200 linear feet north of Berry Creek on the west side of Shell Road. The property currently
has domestic water service through the City of Georgetown, but no sanitary sewer service is available in the
area.
This letter and it attachments serve as a formal exemption request to the requirement to extend an
offsite public sanitary sewer collection main to the property. Below are excerpts from Chapter 13 of the City
of Georgetown Unified Development Code which identify when a subdivider is required to extend an off-site
sanitary sewer collection main to the development:
Section 13.06.030 A.1 states
Section 13.06.030 A.2 states
Based on discussion with the City of Georgetown staff related to this project, it is understood that a
future sanitary sewer main project is proposed within the next five years which will extend sanitary sewer
along Berry Creek up to Shell Rd. The exact location and timeline of the future sanitary sewer collection
main are unknown, but the project will extend sewer within ½ mile of this development. Based on the UDC
section above, this may require the installation of a public wastewater collection system to service the
proposed subdivision.
CIVIL ENGINEERS • SURVEYORS • LAND PLANNERS • CONSTRUCTION MANAGERS • CONSULTANTS
MATKIN HOOVER ENGINEERING & SURVEYING – 8 SPENCER ROAD, SUITE 100 - BOERNE, TEXAS 78006 – OFFICE (830) 249-0600 – FAX (830) 249-0099 – www.matkinhoover.com
Page 66 of 74
CIVIL ENGINEERS • SURVEYORS • LAND PLANNERS • CONSTRUCTION MANAGERS • CONSULTANTS
MATKIN HOOVER ENGINEERING & SURVEYING – 8 SPENCER ROAD, SUITE 100 - BOERNE, TEXAS 78006 – OFFICE (830) 249-0600 – FAX (830) 249-0099 – www.matkinhoover.com
Furthermore, Chapter 13 Section 13.06.030 A.4 states
Based on the attached calculations, our office contends the extension of a wastewater collection system to
this property would be cost prohibitive to the development. The below discussion provides further
explanation of our findings.
Option 1 – Extension to an existing connection point
As shown in ‘Exhibit A’ attached, the closest existing sanitary sewer manhole with a feasible
connection route to the subject tract is located approximately 8,030 linear feet away along Berry Creek. This
location was determined based on the provided Utility GIS map provided by the City and is to be confirmed.
All other potential manhole connection points are located on the opposite side of Berry Creek and it is
unknown at this time if there is sufficient vertical relief. Extension of sanitary sewer along this route would
cost an estimated $697,250. In comparison, the installation of commercial grade onsite septic systems is an
estimated to cost $80,000. See attached cost estimate for this option on ‘Exhibit B’.
Option 2 – Extension to a future connection point
Per Section A.2 above, and discussion with the City of Georgetown, the future connection point will
exist where Shell Rd. intersects Berry Creek, approximately 2,160 linear feet from the proposed site as
shown on Exhibit C. In addition to the extension, the subdivider would incur the cost of installing temporary
sanitary sewer collection in the interim. Therefore, the resultant cost of this option would total approximately
$286,250. See attached cost estimate on ‘Exhibit D’
Based on the assessment above, we have demonstrated that the extension of a sanitary sewer
collection main to this property would be cost prohibitive to this project. Per Section A.2, when the cost of a
sanitary sewer collection system is cost prohibitive, the utilization of individual on-site septic system can be
used. With the above evidence, we request this exemption be approved.
We thank you for your considerations and should your office have any further questions feel free to
contact our office at (830) 249-0600.
Sincerely,
Matkin-Hoover Engineering & Surveying
TBPE Firm Registration #F-4512
Garrett Keller, P.E.
Vice-President
Attachments:
Exhibit A- Offsite Sewer Extension, Opt 1
Exhibit B- Cost Estimate , Opt 1
Exhibit C- Offsite Sewer Extension, Opt 2
Exhibit D- Cost Estimate, Option 2
City of Georgetown GIS Utility Map
Page 67 of 74
SS
S
S
SS
SS
S
S
%+8+.'0)+0''455748';145.#0&2.#00'45%105647%6+10/#0#)'45%1057.6#065
21$1:
52'0%'441#&57+6'
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Page 68 of 74
MH Proj No.:2682.00
Submitted:5/22/2015
Revision:
Public Gravity Sanitary Sewer Main
Engineer's Estimate
Item Unit
No. Description Unit Qty. Price Amount
1. Mobilization LS 1 $3,000.00 $3,000
2. Clearing AC 4.20 $1,500.00 $6,300
3. 8" PVC SDR-26 Include Fittings, & Trenching LF 8,030 $65.00 $521,950
4. Standard Watertight Manhole with cover EA 20 $4,300.00 $86,000
5. Permitting / Design (TCEQ & Georgetown)LS 1 $30,000.00 $30,000
6. Easement Acquisition / Coordinaition LS 1 $50,000.00 $50,000
Total Sanitary Sewer Improvements:$697,250
Commercial Grade Septic System
Engineer's Estimate
Item Unit
No. Description Unit Qty. Price Amount
1. Commercial Grade Septic System EA 4.00 $20,000 $80,000
Total On-site Septic Improvements:$80,000
Notes:
1. Unit prices included within this estimate are based on recent bid tabulations.
Public Sanitary Sewer Main vs. On-site Septic
2. This estimate only includes those items specifically indicated.
Ranchitos Development
Williamson County, TX
Engineers Cost Comparison
Conection to Existing 18" Sewer Main in Berry Creek
EXHIBIT BPage 69 of 74
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21$1:
52'0%'441#&57+6'
$1'40'6':#5
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6':#54')+56'4'&'0)+0''4+0)(+4/(Ä
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Page 70 of 74
MH Proj No.:2682.00
Submitted:5/22/2015
Revision:
Public Gravity Sanitary Sewer Main
Engineer's Estimate
Item Unit
No. Description Unit Qty. Price Amount
1. Mobilization LS 1 $3,000.00 $3,000
2. Clearing AC 0.50 $1,500.00 $750
3. 8" PVC SDR-26 Include Fittings, & Trenching LF 2,160 $65.00 $140,400
4. Standard Watertight Manhole with cover EA 7 $4,300.00 $30,100
5. Permitting / Design (TCEQ & Georgetown)LS 1 $20,000.00 $20,000
6. Easement Acquisition / Coordinaition LS 1 $12,000.00 $12,000
7. Temporary Commercial Grade Septic System EA 4 $20,000.00 $80,000
Total Sanitary Sewer Improvements:$286,250
Commercial Grade Septic System
Engineer's Estimate
Item Unit
No. Description Unit Qty. Price Amount
1. Commercial Grade Septic System EA 4.00 $20,000 $80,000
Total On-site Septic Improvements:$80,000
Notes:
1. Unit prices included within this estimate are based on recent bid tabulations.
Ranchitos Development
Williamson County, TX
Engineers Cost Comparison
Public Sanitary Sewer Main vs. On-site Septic
2. This estimate only includes those items specifically indicated.
Extension to Berry Creek at Shell Road (no connection)
EXHIBIT DPage 71 of 74
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Page 72 of 74
City of Georgetown, Texas
Utility System Advisory Board
September 11, 2015
SUBJECT:
Discussion and possible recommendation to procure consulting services with Neil McAndrews
and Associates for Resource Price Risk Management. -- Chris Foster, Resource Planning &
Integration Manager
ITEM SUMMARY:
Neil McAndrews has been the Utility’s electric portfolio consultant since 1998. Neil has
developed a proprietary forecasting methodology and uses it to GUS’ benefit. Neil also keeps tabs
on market issues, and handles all of our electric resource RFPs and associated analysis, including
strategic planning. Neil is proposing to continue these duties, as well as represent GUS in the CRR
market, QSE analysis, daily market bids, etc.
STAFF RECOMMENDATION:
Staff recommends approval of a Purchase Order in the amount of $100,000 to be used as needed
for Neil’s services for FY16.
FINANCIAL IMPACT:
Funds in the amount of $100,000 are to be paid by the scheduling and forecasting returns in the
Purchased Power budget.
GL#: 610-5-0537-51-301 FY16: $34,000,000
SUBMITTED BY:
Chris Foster, Resource Planning & Integration Manager
ATTACHMENTS:
Description Type
McAndrews and Associates letter Backup Material
Page 73 of 74
Page 74 of 74