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Agenda_GUS_09.13.2019
Notice of Meeting for the Georgetown Utility System Adv isory Board and the Gov erning Body of the City of Georgetown September 13, 2019 at 2:00 P M at Georgetown Municipal Complex, 300-1 I ndustrial Av enue, Georgetown T X T he C ity of G eorgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require as s is tance in partic ipating at a public meeting due to a disability, as defined under the ADA, reas onable as s is tance, adaptations , or ac commodations will be provided upon request. P leas e c ontact the C ity S ec retary's O ffic e, at leas t three (3) days prior to the sc heduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626 for additional information; T T Y users route through R elay Texas at 711. Regular Session (T his R egular S es s ion may, at any time, be rec es s ed to c onvene an Exec utive S es s ion for any purpose authorized by the O pen Meetings Act, Texas G overnment C ode 551.) A C all to O rder T he Board may, at any time, recess the R egular S es s ion to convene in Executive S ession at the request of the C hair, a Board Member, the C ity Manager, As s is tant C ity Manager, G eneral Manager of Utilities, C ity C ounc il Member, or legal counsel for any purpose authorized by the O pen Meetings Act, Texas G overnment C ode C hapter 551, and are subject to ac tion in the R egular S ession that follows . B Introduc tion of Visitors Employee R ec ognition -- None s ubmitted at time of posting C S eptember 2019 G US Board P roject Updates & August C ounc il Actions -- Wes ley Wright, P.E., S ys tems Engineering Director/Michael Hallmark, C I P Manager D Indus try Updates L egislativ e Regular Agenda E P ublic Wishing to Address the Board O n a subject that is posted on this agenda: P leas e fill out a s peaker registration form which c an be found on the table at the entrance to the Board Meeting. C learly print your name and the letter of the item on whic h you wis h to s peak and pres ent it to the S taff Liais on, prior to the start of the meeting. You will be called forward to s peak when the Board c onsiders that item. O nly persons who have delivered the speaker form prior to the meeting being called to order may speak. O n a subject not posted on the agenda: P ers ons may add an item to a future R egular sc heduled Board agenda by filing a written reques t with the S taff Liaison no later than one week prior to the Board meeting. T he request mus t inc lude the speaker’s name and the spec ific topic to be addres s ed with sufficient information to inform the board and the public. Only those persons who have submitted a timely request will be allowed to speak. F or Board Liais on contac t information, please logon to https ://government.georgetown.org/georgetown-utility-sys tem-advis ory-board-gus/. Page 1 of 70 -- At time of pos ting, no persons had signed up to addres s the Board. F R eview and pos s ible ac tion to approve the minutes from the regular G US Board meeting held on August 9, 2019. - S heila K. Mitc hell, G US Board Liaison G C ons ideration and possible recommendation to approve the purc hase of Bioxide from Evoqua Water Technologies LLC of S arasota, F lorida, in an amount not to exceed $88,600.00, for F isc al Year 2019/2020. -- David W. T homis on, Water S ervic es Manager/Mike Welc h, P lant O perations S uperintendent H C ons ideration and possible recommendation to approve the renewal #3 to the contrac t agreement # 17- 0101 for Water and Wastewater Treatment P lant and Dis tribution c hemic als to Brenntag S outhwest, Inc., in the es timated amount of $357,728.52. – David T homis on, Water S ervic es Manager/Mike Welc h, P lant O perations S uperintendent I C ons ideration and possible recommendation to approve annual tas k orders : Tas k O rder MEI-20-001 for Elec tric S ys tem and P lanned C apital Improvement P rojects in the amount not to exceed $200,000, Task O rder MEI-20-002 for Electric S ystem Engineering P lanning and Assistanc e in the the amount not to exceed $250,000, and Task MEI-20-003 for New Development Engineering and Des ign in the amount not to exceed $590,000 with Mc C ord Engineering Inc., of C ollege S tation, Texas for profes s ional engineering services. -- Wesley Wright, P E, S ystems Engineering Direc tor J C ons ideration and possible recommendation to approve a contrac t with Keystone C onstruc tion S ervices, LP of Aus tin, Texas for the S an G abriel W W T P Dewatering Improvements project in the amount of $3,013,050.00. - Wes ley Wright, P.E., S ys tems Engineering Director/Michael Hallmark, C I P Manager K C ons ideration and possible recommendation to execute Task O rder C DM-19-008-TO with C DM S mith for Total Dissolved S olids (T DS ) s ourc e and reduction analys is for three of the C ity's wastewater treatment plants in the amount of $57,000.00 - G lenn W. Dis hong, Utility Direc tor Adjournment Ce rtificate of Posting I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of Meeting was posted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a plac e readily acc es s ible to the general public as required by law, on the _____ day of _________________, 2019, at __________, and remained s o posted for at leas t 72 c ontinuous hours prec eding the s cheduled time of said meeting. __________________________________ R obyn Dens more, C ity S ec retary Page 2 of 70 City of Georgetown, Texas Utility System Advisory Board September 13, 2019 S UB J E C T: C all to O rder T he Board may, at any time, rec es s the R egular S ession to c onvene in Exec utive S es s ion at the reques t of the C hair, a Board Member, the C ity Manager, Assistant C ity Manager, G eneral Manager of Utilities , C ity C ouncil Member, or legal c ouns el for any purpos e authorized by the O pen Meetings Ac t, Texas G overnment C ode C hapter 551, and are s ubjec t to action in the R egular S es s ion that follows. IT E M S UMMARY: F IN AN C IAL IMPAC T: N/A S UB MIT T E D B Y: Page 3 of 70 City of Georgetown, Texas Utility System Advisory Board September 13, 2019 S UB J E C T: S eptember 2019 G US Board P rojec t Updates & Augus t C ouncil Ac tions -- Wesley Wright, P.E., S ystems Engineering Direc tor/Mic hael Hallmark, C I P Manager IT E M S UMMARY: G US Item Update C oversheet S eptember 2019 Berry Creek Wastewater Interceptor – 3C J S anta C lara c rews have ins talled all the 36” pipe, and 11,400 LF of 30” pipe and all testing from MH-1 through MH-16 is c omplete Berry Creek Wastewater Interceptor Phases 1, 2 & 3 Alternative routing around Berry S prings P ark under review and redesign Braun Elevated S torage Tank (E S T) S teel c rew is on site and have the lower c one trans ition panels set in plac e Cedar Breaks to P astor Dedicated Water Line C rews have installed 9,150 LF of 24” waterline & now trenc hing and installing on R io Bravo. 7,800 LF of 24” has been filled/tes ted C R 255 R ec ommended by G US 10/09/15, approved by C C on 10/27/15. P reliminary C onstruc tion P lans are near 80% c omplete & Eas ements 50% complete E AR Z Area 1 - 2018 P M C ons truction has completed P oint R epairs , P ipe Bursting & manhole R ehab has been c ompleted. AC M Lift S tation being taken O ff-Line and demo out Lake WT P Chemical S torage Improvements Tas k O rder approved by G US Board 12/8/17 & C ity C ounc il 12/12/17. P ossibly c ombined with another P rojec t Lake WT P Raw Water Intake & Pump Station Improvements Divers have installed all 9 s lide gates & gate c ontrol stems /brac kets . P ipe work to be ins talled during low water usage months in the F all Park Lift S tation Tas k O rder recommended by G US 2/10/17& approved by C ity C ounc il 2/18/17. 100% Des ign P lans & S pec s being reviewed by S taff, Bids in F all 2019 Pastor Pump Station Both submers ible pumps and pump c ontrol valves s et in place and able to run in automatic mode Pecan Branch WWT P C ontinued work on the s cum box on aeration bas in 1 for the chopper pumps . Working on c leaning out aeration basins 1 and 2 to get them bac k in s ervic e. C ontinue to work towards subs tantial c ompletion Ronald Reagan Water Line R onald R eagan water line is installed and online, all the hydro mulc hing is c omplete. Mis s ion O aks all the 24” has been installed and the 12” water line to be extended and then tes ted S an Gabriel Wastewater Treatment P lant – Belt Press P rojec t O ut for Bid first week in Augus t with Bid O pening 8/29/19 S hell Road Water line F inal Design P lans are 90% complete & Easements are 60% complete Page 4 of 70 S outh Lake Water Treatment Plant – Intake & Raw Waterline Task O rder approval by G US Board 1/11/19 & C ity C ounc il 1/22/19 S un City 2.0 MG Elevated S torage Tank New ES T is online. New perimeter fence in installed. 50% of area is hydro-mulc hed. Last remaining tas k’s delayed until after peak demand. Water Tank Rehab- 2018 C DM Tas k O rder recommended by G US Board 12/8/17 & approved by C ounc il 12/12/17 Tentatively out for Bid F all 2019 West University 2018 Waterline Improvements P roject near c ompletion & in C lose O ut P hase for paperwork August Council Actions -- s ee attac hed F IN AN C IAL IMPAC T: N/A S UB MIT T E D B Y: Wesley Wright, P.E., S ystems Engineering Direc tor/Mic hael Hallmark, C I P Manager AT TAC H ME N T S: Description Type September 2019 GUS Board Project Updates Backup Material Augus t Council Actions Backup Material Page 5 of 70 GUS Item Update Coversheet September 2019 Berry Creek Wastewater Interceptor – 3CJ Santa Clara crews have installed all the 36” pipe, and 11,400 LF of 30” pipe and all testing from MH-1 through MH-16 is complete Berry Creek Wastewater Interceptor Phases 1, 2 & 3 Alternative routing around Berry Springs Park under review and redesign Braun Elevated Storage Tank (EST) Steel crew is on site and have the lower cone transition panels set in place Cedar Breaks to Pastor Dedicated Water Line Crews have installed 9,150 LF of 24” waterline & now trenching and installing on Rio Bravo. 7,800 LF of 24” has been filled/tested CR 255 Recommended by GUS 10/09/15, approved by CC on 10/27/15. Preliminary Construction Plans are near 80% complete & Easements 50% complete EARZ Area 1 - 2018 PM Construction has completed Point Repairs, Pipe Bursting & manhole Rehab has been completed. ACM Lift Station being taken Off-Line and demo out Lake WTP Chemical Storage Improvements Task Order approved by GUS Board 12/8/17 & City Council 12/12/17. Possibly combined with another Project Lake WTP Raw Water Intake & Pump Station Improvements Divers have installed all 9 slide gates & gate control stems/brackets. Pipe work to be installed during low water usage months in the Fall Park Lift Station Task Order recommended by GUS 2/10/17& approved by City Council 2/18/17. 100% Design Plans & Specs being reviewed by Staff, Bids in Fall 2019 Pastor Pump Station Both submersible pumps and pump control valves set in place and able to run in automatic mode Page 6 of 70 Pecan Branch WWTP Continued work on the scum box on aeration basin 1 for the chopper pumps. Working on cleaning out aeration basins 1 and 2 to get them back in service. Continue to work towards substantial completion Ronald Reagan Water Line Ronald Reagan water line is installed and online, all the hydro mulching is complete. Mission Oaks all the 24” has been installed and the 12” water line to be extended and then tested San Gabriel Wastewater Treatment Plant – Belt Press Project Out for Bid first week in August with Bid Opening 8/29/19 Shell Road Water line Final Design Plans are 90% complete & Easements are 60% complete South Lake Water Treatment Plant – Intake & Raw Waterline Task Order approval by GUS Board 1/11/19 & City Council 1/22/19 Sun City 2.0 MG Elevated Storage Tank New EST is online. New perimeter fence in installed. 50% of area is hydro-mulched. Last remaining task’s delayed until after peak demand. Water Tank Rehab- 2018 CDM Task Order recommended by GUS Board 12/8/17 & approved by Council 12/12/17 Tentatively out for Bid Fall 2019 West University 2018 Waterline Improvements Project near completion & in Close Out Phase for paperwork Page 7 of 70 Project: Berry Creek Wastewater Interceptor Phase 1,2, &3 Project# Update – September 2019 Project Description: This project will consist of approximately 21,500 linear feet of wastewater interceptor ranging in diameter from 36-inch to 48-inch from the existing Berry Creek lift station to the existing Pecan Branch Wastewater Plant. The alignment of the interceptor will generally follow Berry Creek. Purpose: The purpose of this project is to add wastewater capacity in Sun City, provide wastewater service to the Shell road area, and will allow Sun City Lift Station to come off line. Project Manager: Ken Taylor Engineer: Walker Partners, LLC Contractor: TBD Phase Start Finish Status / Comments Preliminary Engineering Recommended by GUS 10/13/17 Approved by City Council 10/23/17. Boring samples being analyzed Final Design Fall 2019 Spring 2020 ROW / Easements Bid / Award Bid # Alternative routing around Berry Springs Park under review and redesign Construction Post Construction Page 8 of 70 Project: Braun EST Project# 2JG Update – September 2019 Project Description: This project involves - Design, bidding and general services during construction for a 3 MG elevated storage tank (EST) at the Braun EST site Purpose: The purpose of this project is to add additional elevated water storage capacity and meet the demands of the water system in the 1178 pressure plane. Project Manager: Ken Taylor Engineer: CDM Contractor: Landmark Structures Phase Start Finish Status / Comments Preliminary Engineering January 2018 March 2018 Task Order approved by GUS Board 12/8/17 & by City Council 12/12/17 Final Design April 2018 July 2018 ROW / Easements Bid / Award Bid # September 2018 October 2018 Approved by GUS Board & Council in October Construction January 2019 June 2020 Steel crew is on site and have the lower cone transition panels set in place Post Construction Page 9 of 70 Project: Cedar Breaks EST – Pastor 24 Inch Dedicated Water Line Project# 2JI Update – September 2019 Project Description: This project will consist of approximately 12,000 linear feet water line that will run from Cedar Breaks Elevated Storage Tank to the Pastor Ground Storage Tank. The waterline will run in DB Woods Rd right-of-way for the northern portion and around the north and western border of Wood Ranch for the southern portion. Purpose: The purpose of this project is to run a dedicated water line from Cedar Breaks EST to Pastor Pump Station, this dedicated 24-inch waterline will allow the Pastor Pump Station to fill without depleting the existing distribution system and effecting fire flow. This will also increase the capacity of the Pastor Pump Station to keep up with growth and demand in the Western District. Project Manager: Ken Taylor Engineer: CDM Smith Contractor: Prota Construction Phase Start Finish Status / Comments Preliminary Engineering July 2018 September 2018 Task Order approved by GUS Board 6/6/18 & City Council 6/26/18 Final Design October 2018 November 2018 Preliminary Survey work starting ROW / Easements July 2018 November 2018 Complete Bid / Award Bid # January 2019 February 2019 Approved by Council 2/19 Construction Early 2019 October 2019 Crews have installed 9,150 LF of 24” waterline & now trenching and installing on Rio Bravo. 7,800 LF of 24” has been filled/tested Post Construction Page 10 of 70 Project: County Road 255 Waterline Improvements Project# 2JE Update – September 2019 Project Description: This project involves upgrading the existing 15-inch water main with 16-inch C-905 or DI pipe. This project will consist of approximately 44,500 LF of 16-inch water main replacement. Purpose: The purpose of this project is to upgrade the class pipe water mains to C-905 or DI pipe, and replace this existing main that has a large amount of water leaks. Project Manager: Ken Taylor Engineer: KPA Contractor: TBD Phase Start Finish Status / Comments Preliminary Engineering October 2015 March 2016 Recommended by GUS 10/09/15, approved by City Council on 10/27/15. Final Design March 2016 Winter 2019 80% Complete ROW / Easements October 2015 50% complete Bid / Award Bid # Construction Post Construction Page 11 of 70 Project: EARZ Area 1 - 2018 Project# 3CQ Update – September 2019 Project Description: This project will consist of pipe bursting, cured-in-place, open trench, & rehabbing manholes. Purpose: The purpose of this project is to make repairs on the wastewater collection system to be in compliance with TCEQ rules and regulations. Project Manager: Chris Logan Engineer: KPA Contractor: PM Construction Phase Start Finish Status / Comments Preliminary Engineering March 2017 June 2017 Task Order Recommended by GUS 2/10/17 Approved by CC 2/28/17 Final Design June 2017 August 2017 September 2018, reviewing 90% plans ROW / Easements N/A N/A N/A Bid / Award Bid # Bid opening Approved by City Council 12/11/18 Construction PM Construction has completed Point Repairs, Pipe Bursting & manhole Rehab Post Construction Page 12 of 70 Project: Lake Water Treatment Plant Raw Water Intake & Pump Station Maintenance Improvements Project# 2CU Update – September 2019 Project Description: This project involves - Design bidding and general services during construction for the maintenance improvements consist of replacing the intake gates and other general maintenance on the 40-year-old intake. The maintenance improvements also consist of replacing some discharge piping at the Raw Water Pump Station Purpose: The purpose of this project is the replacing the intake gates and other general maintenance on the 40-year-old intake. There will also be revisions to the discharge piping that will reduce the pump head loss at the existing pump Project Manager: Ken Taylor Engineer: CDM Contractor: Huffman Contractors Phase Start Finish Status / Comments Preliminary Engineering October 2017 November 2017 Approved by GUS Board 9/17 & City Council September 17 Final Design November 2017 February 2018 ROW / Easements Bid / Award Bid # April 2018 May 2018 Approved by City Council 5/22/18 Construction Fall 2018 Divers have installed all 9 slide gates & gate control stems/brackets. Pipe work to be installed during low water usage months in the Fall Post Construction Page 13 of 70 Project: San Gabriel Park Lift Station Improvements Project# 3CN Update – September 2019 Project Description: This project will consist of the construction a new wastewater lift station with appurtenant electrical and instrumentation improvements. Purpose: The purpose of this project is to provide wastewater service for growth and development in the San Gabriel Wastewater Basin. Project Manager: Ken Taylor Engineer: KPA Contractor: TBD Phase Start Finish Status / Comments Preliminary Engineering March 2017 June 2017 Recommended by GUS 2/10/17& City Council 2/18/17 Final Design July 2017 December 2017 90% Plans under review by Staff TCEQ variance under review ROW / Easements N/A N/A Bid / Award Bid # Tentatively Bids in Fall 2019 Reviewing 100% Plans & Specs prior to Bid Construction Post Construction Page 14 of 70 Project: Pastor Pump Station Project# 2BZ Update – September 2019 Project Description: This project involves upgrading the existing pump station with two new motors, pumps, electrical, instrumentation & HVAC. Design of pipeline improvements to provide more water to the Pastor Pump Station and to complete the West Loop Water Line near SH 29 and DB Wood Road. Purpose: The purpose of this project is to upgrade pipeline improvements and to provide more water to the Pastor Pump Station and to complete the West Loop Water Line near SH 29 and DB Wood Road. Project Manager: Ken Taylor Engineer: CDM Contractor: Archer Western Phase Start Finish Status / Comments Preliminary Engineering May 2017 October 2017 Task Order recommended by GUS 4/14/17 and goes to Council 4/25/17. Final Design October 2017 February 2018 ROW / Easements Bid / Award Bid # GUS Board approved Contract with Archer Western 3/9/18 and Council approved 3/27/18 Construction April 2018 August 2019 Both submersible pumps and pump control valves set in place and able to run in automatic mode Page 15 of 70 Project: Pecan Branch Wastewater Treatment Plant Expansion Project# 3CA Update – September 2019 Project Description: The project includes expanding the existing Pecan Branch WWTP from 1.5 to 3.0 MGD including the construction of an influent pump station, screening and grit removal facilities, aeration basins, secondary clarifiers, cloth disk filters, UV disinfection facility, sludge holding tanks facilities, site grading and paving, electrical improvements, and instrumentation improvements. Purpose: The purpose of this project is to provide wastewater treatment for future growth and development. Project Manager: Ken Taylor Engineer: CDM Smith Contractor: CSA Construction Phase Start Finish Status / Comments Preliminary Engineering November 2012 March 2013 Complete Final Design December 2015 January 2017 100% Set of Plans ROW / Easements Complete Bid / Award Bid # 201717 March 2017 May 2017 Bid Opening 3/28/17 GUS Board approved 4/14/17 City Council 4/25/17 Construction July 2017 August 2019 Continued work on the scum box on aeration basin 1 for the chopper pumps. Working on cleaning out aeration basins 1 and 2 to get them back in service. Continue to work towards substantial completion Post Construction Page 16 of 70 Project: Ronald Reagan Waterline Improvements Project# 2JM Update – September 2019 Project Description: This project involves upgrading the existing 15-inch water main with 16-inch C-905 or DI pipe. This project will consist of approximately 44,500 LF of 16-inch water main replacement. Purpose: The purpose of this project is to install 21,300 LF of 30” water main on the west side of Ronald Reagan from FM 2338 (Williams dr) to FM 3405 Project Manager: Ken Taylor Engineer: KPA Contractor: Royal Vista Phase Start Finish Status / Comments Preliminary Engineering October 2015 March 2016 KPA Task Order approved by GUS Board & City Council on 8/28/18 Final Design March 2016 February2018 80% Complete ROW / Easements October 2015 50% complete Bid / Award Bid # Approved by City Council 12/11/18 Construction January 2019 September 2019 Crews have 3 PRV’s removed from the system and one 8” PRV installed off Majestic Oaks. Finishing up installing 12” water line on Mission Oaks and will start installing the 24” water line Post Construction Page 17 of 70 Page 18 of 70 Project: San Gabriel Wastewater Treatment Plant – Belt Press Project# 3CP Update – September 2019 Project Description: This project involves - Design, bidding and general services during construction for a new sludge dewatering building and the installation of dewatering equipment, a polymer system and a conveyor for the San Gabriel Wastewater Treatment Plant (WWTP) Purpose: The purpose of this project is to replace the existing drying beds with a new sludge dewatering building and the installation of dewatering equipment, a polymer system and a conveyor to load a roll-off dumpster. Project Manager: Ken Taylor Engineer: CDM Contractor: TBD Phase Start Finish Status / Comments Preliminary Engineering April 2018 August 2018 Task Order approved by GUS Board 3/9/18 & by City Council 3/27/18 Final Design August 2018 December 2018 ROW / Easements N/A Bid / Award Bid # February 2019 March 2019 Project Out for Bid first week in August with Bid Opening 8/29/19 Construction Post Construction Page 19 of 70 Project: Shell Road Waterline Improvements Project# 3CI Update – September 2019 Project Description: This project will consist of approximately 13,500 LF of 16-inch water line and approximately 2300 LF of 12-inch waterline. Purpose: The purpose of this project is to provide secondary feed of water to Sun City. Project Manager: Ken Taylor Engineer: KPA Contractor: TBD Phase Start Finish Status / Comments Preliminary Engineering April 2015 August 2015 Task Order Recommended by GUS 3/13/15 Approved by CC 3/24/15. Final Design August 2015 March 2018 90% complete ROW / Easements June 2015 October 2017 60% complete Bid / Award Bid Construction Post Construction Page 20 of 70 Project: South Lake Water Treatment Plant Intake & Raw Waterline Project# 2BN Update – September 2019 Project Description: This project will consist of design/engineering for a 22 MGD raw water intake & pump station with future expansion to 44 MGD and 3,800 LF if raw water pipeline to carry water to the SLWTP. Purpose: The purpose of this project is to provide the supply & demand for future water needs for the City of Georgetown and Western District Project Manager: Ken Taylor Engineer: CDM Contractor: TBD Phase Start Finish Status / Comments Preliminary Engineering February 2019 August 2019 Task Order approval by GUS Board 1/11/19 & City Council 1/22/19 Final Design August 2019 April 2020 ROW / Easements Bid / Award Bid Summer 2020 Construction Fall 2020 Post Construction Page 21 of 70 Project: Sun City Elevated Water Storage Tank Project# 2CP Updated – September 2019 Project Description: This project will consist of the replacement of the existing .4 million gallon Elevated Water Storage Tank with a 2 million gallon Elevated Water Storage Tank. Purpose: The purpose of this project is to increase elevated water storage in the Sun City 1015 pressure plan from .4 MG to 2MG to meet the demands of the water system in the 1015 pressure plane. Project Manager: Chris Pousson Engineer: Dunham Engineering, Inc. Contractor: CB&I Phase Start Finish Status / Comments Preliminary Engineering November 2016 May 2017 Task Order recommended by GUS 11/11/16, Approved by CC 11/22/16. Final Design May 2017 June 2017 100% complete ROW / Easements N/A N/A N/A Bid / Award Bid # July 2017 September 2017 GUS Board and Council Approved Construction December 2017 June 2019 New EST is online. New perimeter fence in installed. 50% of area is hydro-mulched. Last remaining task’s delayed until after peak demand. Post Construction Page 22 of 70 Project: Water Tank Rehab - 2018 Project# 2CX Update – September 2019 Project Description: This project involves - Design bidding and general services during construction for the demolition of the steel ground storage tank (GST) and steel lime silo at the Park Water Treatment Plant (WTP), demolition of the Woods GST, and rehabilitation of the 1 MG GST at the Southside WTP; and design Purpose: The purpose of this project is the demolition of the steel structures at the Park WTP and the Woods sites and rehabilitation of the 1 MG GST at the Southside WTP site will be bid so that qualified demolition and tank rehab contractors can bid the project. Project Manager: Ken Taylor Engineer: CDM Contractor: TBD Phase Start Finish Status / Comments Preliminary Engineering January 2018 March 2018 Task Order recommended by GUS Board 12/8/17 & approved by Council 12/1/2/17 Final Design April 2018 June 2018 ROW / Easements Bid / Award Bid # July 2018 November 2019 Tentatively out for Bid Fall 2019 Construction Post Construction Page 23 of 70 Project: West University 2018 Waterline Improvements Project# 2JJ Update – September 2019 Project Description: This project will consist of approximately 1,220 LF of 12-inch water line and approximately 150 LF of 8-inch waterline. Purpose: The purpose of this project is to provide adequate flows & pressure to the University/IH 35 area Project Manager: Ken Taylor Engineer: CDM Contractor: Smith Contracting Phase Start Finish Status / Comments Preliminary Engineering April 2015 August 2015 Task Order Recommended by GUS 3/13/15 Approved by CC 3/24/15. Final Design August 2015 March 2018 October 2018 ROW / Easements June 2015 October 2017 Complete Bid / Award Bid Approved by City Council 12/11/18, PreConstruction Meeting scheduled for 1/11/19 with NTP to be issued shortly after Construction January 2019 August 2019 Project near completion & in Close Out Phase for paperwork Post Construction Page 24 of 70 GUS BOARD ITEMS FORWARDED TO COUNCIL August 27, 2019 M Forwarded from Georgetown Utility Systems Advisory Board (GUS): Consideration and possible action to approve a contract with Environmental Improvements, Inc. for the capital upgrade of the Dove Springs wastewater treatment plant head works fine screen in the approximate amount of $148,815.30 -- Glenn W. Dishong, Utility Director ALL ITEMS PASSED Page 25 of 70 City of Georgetown, Texas Utility System Advisory Board September 13, 2019 S UB J E C T: R eview and possible action to approve the minutes from the regular G US Board meeting held on Augus t 9, 2019. - S heila K. Mitchell, G US Board Liais on IT E M S UMMARY: Board to review, revis e and/or approve the minutes from the regular G US Board meeting held on Augus t 9, 2019. F IN AN C IAL IMPAC T: N/A S UB MIT T E D B Y: S heila K. Mitchell/G US Board Liaison AT TAC H ME N T S: Description Type GUS Augus t 9 2019 DRAFT Minutes Backup Material Page 26 of 70 Minutes of the Meeting of the Georgetown Utility Systems Advisory Board and the Governing Body of the City of Georgetown, Texas August 9, 2019 at 2:00PM at Georgetown Municipal Complex, 300-1 Industrial Avenue, Georgetown, TX The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participation at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary’s Office, at least three (3) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 808 Martin Luther King, Jr. Street, Georgetown, TX 78626 for additional information: TTY users route through Relay Texas at 711. Board Members Present: Ed Pastor – Chair, John Copelan – Vice Chair, Edward Wiley – Secretary, Mike Cunningham, Steve Fought, David Maserang, Arthur Yaeger Board Members Absent: none Staff Members Present: Jim Briggs, Mike Babin, Glenn Dishong, Wesley Wright, David Thomison, Chris Foster, Michael Hallmark, Laurie Brewer, Sheila Mitchell, Cameron Currie, Mickey Swatsell, Willie Tapia, Nathan Parras (joined at 2:02pm) Others Present: none Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A. Call to Order – Called to order by Chair at 2:00p.m. The Board may, at any time, recess the Regular Session to convene an Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, General Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. B. Introduction of Visitors – None Employee Recognition – -- David Thomison recognized three of his department employees who achieved recent licenses: Cameron Currie, Wastewater Treatment Technician Senior, received his Class A Wastewater Treatment license. Mickey Swatsell, Water Treatment Technician Senior, received his Class A Water license. Willie Tapia, Water Treatment Technician Senior, received his Class A Water license. Fought asked and Thomison noted Class A is the highest level of license you can achieve. The Board congratulated all of them on their accomplishments. -- Briggs announced departure of Chris Foster as Manager of Resource Planning and Integration with the city after 11 years, starting in the Finance department and moving over to the Utility. Today will be his last day. Foster has done a great job, he has been an outstanding resource and will be sorely missed. He will be a great asset to others. The Board and Briggs thanked Foster for his commitment to the city. -- Cunningham asked and Briggs confirmed his retirement is September 30th. He thanked Briggs for his hard work and all the history of the city he has shared over the years. The Board wishes Briggs well in his retirement. -- Brigg’s also announced Mike Babin’s retirement at the end of August. This was Babin’s first public power utility endeavor, coming from investor-owned utilities. Babin has been in the industry for over 40 years and with the city for almost 6 years. He has brought a tremendous value to the utility. The Board thanked Babin for his work and commitment to the city. Page 27 of 70 C. August 2019 GUS CIP Project Updates and June Council Actions – Wesley Wright, P.E., Systems Engineering Director/Michael Hallmark, CIP Manager Wright noted reports in packets, gave brief updates on each and responded to a few questions on projects from board members. D. Industry / Council Updates Briggs noted due to heat a lot of electricity is being used , which is good if you have electricity to sell; it’s been an interesting summer starting with cooler weather and now heat has set in. ERCOT is seeing demands in 71K-73K MWH of demand in recent days, dipping close into the low end of reserve margins set aside. Demands this summer have been later in the day than past summers. Once schools start, load will increase some. Some discussion regarding Williams Drive interchange and the NW Blvd bridge construction timelines. Regarding water, Region G is working on finalizing curr ent update of the State Water Plan, to be completed later in the fall, with final drafts to the Legislature in the spring for next session. Briggs noted there are some unmet needs in Williamson County, which all fall outside the water user group, however there has to be a strategy to deal with those needs. Some additional discussion regarding water and reservoirs to be constructed around the State. Some discussion regarding the Drought Contingency Plan. Dishong spoke on water resources, regarding the sale of excess water to Blanchard; will go to Council later in August. Spoke on current water usage and plant capacity triggers, over a 3-day period. Last Friday, August 2nd, we entered Stage 1 of the plan due to the trigger reached (85%). We’ve implemented all steps of the plan with communications on the website, social media, signage, etc. Next trigger is 90% for Stage 2, which will go to 1 day watering. Enforcement process has begun. Dishong stated changes being made are showing good results. Some discussion continued. Briggs updated board on the status of the GUS Board. He thanked board for their willingness to continue to serve during this time. Council continues to work through the process. Some work may continue to carry through past the recruitment process terms. He spoke on possible restructuring of board, future requirements and duties of the board(s) as discussed with Council. Pastor asked all to review video of July 9 Council meeting and some discussion occurred regarding discussion of the board item during that council meeting. Several board members stated they had already seen the video and did not wish to view at this time. Board members asked if link could be resent to all and Mitchell agreed to resend. Some discussion continued. Fought spoke regarding the great job the board has done with the mission they have been assigned. Briggs stated there are misconceptions of the duties of the GUS Board and reminded everyone the board not an autonomous board and is tasked as an advisory board and has conducted business as such. No further discussion. Legislative Regular Agenda. The Board will individually consider and possibly take action on any or all of the following items: E. Public Wishing to Address the Board On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the table at the entrance to the Board Meeting. Clearly print your name and the letter of the item on which y ou wish to speak and present it to the Staff Liaison, prior to the start of the meeting. You will be called forward to speak when the Board considers that item. Only persons who have delivered the speaker form prior to the meeting being called to order may speak. On a subject not posted on the agenda: Persons may add an item to a future Regular scheduled Board agenda by filing a written request with the Staff Liaison no later than one week prior to the Board meeting. The request must include the speaker’s name and the specific topic to be addressed with sufficient information to inform the board and the public. Only those persons who have submitted a timely request will be allowed to speak. For Board Liaison contact information, please logon to https://government.georgetown.org/georgetown- utility-system-advisory-board-gus/. - No persons signed up to address the board. F. Review and possible action to approve the minutes from the Regular GUS Board meeting held on June 14 and July 12, 2019. – Sheila K. Mitchell, GUS Board Liaison Minutes were considered for approval. No questions or revisions. Motion by Yaeger, seconded by Maserang to approve the minutes from the Regular GUS Board meeting held on June and July, 2019. Approved 7-0-0 Page 28 of 70 G. Consideration and possible recommendation to approve a contract with Environmental Improvements, Inc. for the capital upgrade of the Dove Springs wastewater treatment plant head works fine screen in the approximate amount of $148,815.30 . – David W. Thomison, Water Services Manager Thomison presented information on status of inspection of fine screen noting city staff conducted an assessment of the condition of the head works fine screen and discovered there are multiple known existing mechanical and structural issues with the unit which ultimately lead to the failure and requiring manual cleaning. This screen is needed to remove untreatable debris from entering the treatment plant and potentially causing blockages with internal treatment process equipment and eliminating the potential entrance into the receiving stream if it makes it through the treatment process. Wiley asked and staff responded the screen has worn out due to age, usage and nature of debris coming through the treatment system. Cunningham asked and Thomison stated this pricing is turnkey and Environmental Improvements, Inc. will handle entire job. Dishong reminded board this project is a redesign and addresses the mechanical issue that failed. Motion by Copelan, seconded by Maserang to approve a contract with Environmental Improvements, Inc. for the capital upgrade of the Dove Springs wastewater treatment plant head works fine screen in the ap proximate amount of $148,815.30. Approved 7-0-0 Adjournment Motion by Fought, seconded by Wiley to adjourn. Meeting adjourned at 3:00PM __________________________ _____________________________ Ed Pastor – Chair Ed Wiley – Secretary _________________________________ Sheila K. Mitchell, GUS Board Liaison Page 29 of 70 City of Georgetown, Texas Utility System Advisory Board September 13, 2019 S UB J E C T: C onsideration and pos s ible rec ommendation to approve the purchas e of Bioxide from Evoqua Water Tec hnologies LLC of S aras ota, F lorida, in an amount not to exc eed $88,600.00, for F is cal Year 2019/2020. -- David W. T homison, Water S ervices Manager/Mike Welch, P lant O perations S uperintendent IT E M S UMMARY: In May 1998, C amp, Dres s er and Mc Kee, Inc performed a was tewater odor c ontrol study. T his s tudy was performed as a res ult of Hydrogen S ulfid e (H2S ) odor c o mp laints in c ertain areas of the C ity. T he s tudy evaluated d ifferent metho d s to mitigate the H2S problem with a rec ommend ation b eing made to use Bioxide, a product patented by Evoqua Water Technologies . S inc e July 1999, the C ity has s uc cessfully used Bio xide to control o d o r problems. S taff has determined that it is s till cons id ered the mo s t effective method to mitigate the H2S problem in the collec tion sys tem at this time. S P E C IAL C O N S ID E R AT ION S : Evoqua Water Tec hnologies is a s ole source provider of Bioxide and is the only loc ation that bids will be received and proc es s ed for Bioxide. S TAF F R E C O MME N D AT IO N: S taff recommends the purc hase of Bioxide from Evoqua Water Technologies in an amount not to exc eed $88,600.00. F IN AN C IAL IMPAC T: F unds for this additional expenditure are available in the Water S ervic es Budget. F und Actual Budget 660-5-0530-51-336 S ervic es – O dor C ontrol $88,600.00 $88,600.00 S UB MIT T E D B Y: David W. T homison, Water S ervices Manager (s km) AT TAC H ME N T S: Description Type Evoqua Bioxide Sole Souce ltr Backup Material Evoqua Bioxide Pricing ltr Backup Material Page 30 of 70 Page 31 of 70 Page 32 of 70 Page 33 of 70 Page 34 of 70 City of Georgetown, Texas Utility System Advisory Board September 13, 2019 S UB J E C T: C onsideration and pos s ible rec ommendation to approve the renewal #3 to the c ontract agreement # 17- 0101 for Water and Was tewater Treatment P lant and Distribution chemicals to Brenntag S outhwes t, Inc ., in the estimated amount of $357,728.52. – David T homison, Water S ervices Manager/Mike Welch, P lant O perations S uperintendent IT E M S UMMARY: T he purpos e of this renewal is to provide water and wastewater treatment chemicals as part of the plant and dis tribution operations treatment requirements . T he term of contrac t: F or one (1) year and may be renewed upon review and approval by the C ity. S TAF F R E C O MME N D AT IO N S: S taff recommends the approval of the annual contrac t agreement #17-0101 renewal #3 in the estimated amount of $357,728.52 to Brenntag S outhwest Inc . for water and wastewater treatment plant c hemic als . F IN AN C IAL IMPAC T: T he total annual cost is the projec ted cost of chemicals upon his toric al treatment process volume. F unds for this additional expenditure are available in the water was tewater treatment budget. F und Annual Budget 660-5-0529-51- 149 C hemic als $560,000.00 660-5-0531-51- 149 660-5-0528-51- 149 C hemic als C hemic als $130,000.00 $25,000.00 Total C ombined $715,000.00 S UB MIT T E D B Y: David T homis on Water S ervices Manager (s km) AT TAC H ME N T S: Description Type Pricing - Renewal No 3 Backup Material Page 35 of 70 Blanket Purchase Order 3700B003R3 - Brentagg Southwest Inc. ITB No 201638 - Water and Wastewater Treatment Chemicals No. Bid Line Item No. and Treatment Plant Annual Estimated Bid Unit Current Unit Price Current Estended Total Allowed 5% New Unit Price New Extended 1 2 - Lake WTP Aqualum 3004 7000 Gal 6.2019$ 43,413.51$ 6.2019$ 43,413.51$ 2 3 - Lake WTP Alum 48%152736 Gal 0.6028$ 92,070.02$ 0.0301$ 0.6329$ 96,673.53$ 3 4 - Lake WTP Liquid Ammonium Sulfate 32829 Gal 0.9012$ 29,585.99$ 0.0451$ 0.9463$ 31,065.29$ 4 5 - Lake WTP Sodium Permanganate 64 Drum 1,007.2987$ 64,467.12$ 1,007.2987$ 64,467.12$ 5 7 - Park WTP Liquid Ammonium Sulfate 12500 Gal 0.9012$ 11,265.19$ 0.0451$ 0.9463$ 11,828.45$ 6 9 - Park WTP Alum 48%4811 Gal 0.6028$ 2,900.09$ 0.0301$ 0.6329$ 3,045.10$ 7 10 - South Side WTP Liquid Ammonium Sulfate 23308 Gal 0.9012$ 21,005.52$ 0.0451$ 0.9463$ 22,055.80$ 8 12 - Domel Ground WTP Chlorine Gas 168 Each 102.9000$ 17,287.20$ 102.9000$ 17,287.20$ 9 13 - Domel Ground WTP Liquid Ammonium Sulfate 6000 Gal 2.0071$ 12,042.45$ 0.1004$ 2.1074$ 12,644.57$ 10 15 - Pecan Branch WWTP Sodium Hypochlorite 1226 Gal 1.1235$ 1,377.41$ 1.1235$ 1,377.41$ 11 16 - Pecan Branch WWTP Alum 48%37407 Gal 0.6028$ 22,549.13$ 0.0301$ 0.6329$ 23,676.58$ 12 20 - Cimarron Hills WWTP Sodium Hypochlorite 2953 Gal 1.1235$ 3,317.70$ 1.1235$ 3,317.70$ 13 21 - Berry Creek WWTP Sodium Hypochlorite 8535 Gal 1.1235$ 9,589.07$ 1.1235$ 9,589.07$ 14 22 - Stonewall PS Chlorine Gas 60 Each 102.9000$ 6,174.00$ 102.9000$ 6,174.00$ 15 23 - Pastor PS Chlorine Gas 60 Each 102.9000$ 6,174.00$ 102.9000$ 6,174.00$ 16 24 - Hoover PS Chlorine Gas 48 Each 102.9000$ 4,939.20$ 102.9000$ 4,939.20$ Total 348,157.60$ 357,728.52$ Page 36 of 70 City of Georgetown, Texas Utility System Advisory Board September 13, 2019 S UB J E C T: C onsideration and pos s ible rec ommendation to approve annual task orders: Task O rder MEI-20-001 for Electric S ystem and P lanned C apital Improvement P rojec ts in the amount not to exc eed $200,000, Tas k O rder MEI-20-002 for Elec tric S ys tem Engineering P lanning and As s is tance in the the amount not to exc eed $250,000, and Tas k MEI-20-003 for New Development Engineering and Design in the amount not to exc eed $590,000 with Mc C ord Engineering Inc ., of C ollege S tation, Texas for professional engineering s ervic es . -- Wes ley Wright, P E, S ys tems Engineering Director IT E M S UMMARY: P rofes s ional Engineering s ervic es are required for the 2020 F isc al Year C apital Improvement P rojects , New Development Engineering and Des ign As s is tance, Elec tric S ys tem Engineering P lanning and s pecialized s tudies . Mc C ord Engineering, Inc. (MEI) is familiar with our electric utility sys tem, standards and s pecific ations and has highly qualified profes s ionals to work on our projec ts. MEI has worked for the C ity of G eorgetown for over 20 years and has s uc cessfully completed a variety of development and c apital improvement projects for the utility. Attached for your review and cons ideration is Task O rder MEI-20-001 in the not to exceed amount of $200,000.00. T he purpose of this task order is to provide preliminary and final electric s ystem engineering and des ign for planned C apital Improvement projects detailed within the tas k order and five year C I P plan. Attached for your review and cons ideration is Task O rder MEI-20-002 in the not to exceed amount of $250,000.00. T he purpose of this task order is to serve as general engineering support for sys tem planning, reliability and other various tas ks s uc h as Mas ter P lan updates , s ystem appraisal evaluations , Milsoft Mapping as s is tance and policy rec ommendations. Attached for your review and cons ideration is Task O rder MEI-20-003 in the not to exceed amount of $590,000.00. T he purpose of this task order is to provide preliminary and final electric des ign for New Development P rojects . T hes e unplanned projects require MEI’s as s is tance to produc e service delivery des ign projec t packages as well as load impac t evaluation for new elec tric loads connec ted to the exis ting s ystem. S TAF F R E C O MME N D AT IO N: S taff recommends approval of annual task orders: Task O rder MEI-20-001 for Electric S ystem and P lanned C apital Improvement P rojects in the amount not to exceed $200,000, Task O rder MEI-20-002 for Electric S ystem Engineering P lanning and Assistanc e in the the amount not to exc eed $250,000, and Tas k MEI-20-003 for New Development Engineering and Design in the amount not to exc eed $590,000 with Mc C ord Engineering Inc ., of C ollege S tation, Texas for professional engineering services. F IN AN C IAL IMPAC T: F und are inc luded in the F Y20 Electric C apital Improvement P lan Budget. S UB MIT T E D B Y: Wesley Wright AT TAC H ME N T S: Description Type MEI-20-001 Planned CIP Backup Material MEI-20-002 System Planning Backup Material Page 37 of 70 MEI-20-003 New Development Backup Material Page 38 of 70 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 1 of 5 Task Order In accordance with paragraph 1.01 of the Master Services Agreement between Owner and McCord Engineering (“Engineer”) for Professional Services – Task Order Edition, dated March 25, 2016 ("Agreement"), Owner and Engineer agree as follows: 1. Specific Project Data A. Title: Electric System and Planned Capital Improvement Projects B. Description: The Engineer will provide general electrical engineering support to the Georgetown Utility System Energy Services as outlined in Section 2. C. City of Georgetown Project Number: Various D. City of Georgetown General Ledger Account No.: Various E. City of Georgetown Purchase Order No.: Various F. Master Services Agreement, Contract Number: 2016-727-MSA 2. Services of Engineer A. Planned Distribution System Construction Assistance. i. In the course of developing preliminary and final engineering submittals sealed for construction on planned distribution system projects, McCord Engineering will adhere to the following scope: 1) Field inventory of existing electric facilities. This can be captured using conventional field inventory methods or by using Lidar mounted on an Unmanned Aerial Vehicle (UAV), whichever is most economical. 2) Field review of existing utility locations, drainage structures, services, trees, topography, etc. This can be captured using conventional field inventory methods or by using Lidar mounted on an Unmanned Aerial Vehicle (UAV), whichever is most economical. 3) Incorporate field data onto computer aided drafting schematic. 4) Notate all existing utilities near new pole locations. Task Order No. MEI-20-001, consisting of 5 pages. Page 39 of 70 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 2 of 5 5) Place all existing easements and right-of-ways on the schematic. 6) Design schematic layout for the proposed power line improvements. 7) Prepare schematic exhibit. 8) Prepare staking sheets for construction using existing GUS units and specifications. 9) Prepare a preliminary cost estimate. 10) Meet with City Staff to review. 11) Incorporate City requested changes into final design. 12) Prepare plan and profile drawings as required for road or utility crossings to ensure proper NESC clearance. 13) Design concrete poles, as required. 14) Finalize staking sheets. 15) Use general GUS construction specifications unless other detailed specifications are required. If required, prepare detailed construction specifications. 16) Review final design with City Staff and incorporate comments. 17) Prepare the final cost estimate automatically. 18) Prepare final approved for construction documents with one hard copy mailed or hand delivered to the City. 3. Owner's Responsibilities – Owner shall have these responsibilities set forth in the agreement subject to the following: A. Provide direction on each engineering project. B. Prioritize each engineering project. C. Provide project completion date required for each engineering project. 4. Times for Rendering Services Phase Completion Date N/A since general projects Will Vary Page 40 of 70 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 3 of 5 5. Payments to Engineer A. Owner shall pay Engineer for services rendered as follows: Category of Services Compensation Method Not to Exceed Amount of Compensation for Services Electric System Engineering Planning and Planned Capital Improvement Projects Standard Hourly Rates as shown on Exhibit A $200,000 B. The terms of payment are set forth in Article 4 of the Agreement unless modified in this Task Order. 6. Consultants: 7. Other Modifications to Agreement: N/A 8. Attachments: Exhibit A 9. Documents Incorporated By Reference: The Agreement. Effective March 25, 2016 Page 41 of 70 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 4 of 5 Terms and Conditions: Execution of this Task Order by Owner and Engineer shall make it subject to the terms and conditions of the Agreement (as modified above), which Agreement is incorporated by this reference. Engineer is authorized to begin performance upon its receipt of a copy of this Task Order signed by Owner. The Effective Date of this Task Order is , 20 . OWNER: ENGINEER: By: By: Name: Dale Ross Name: Rex Woods, P.E. Title: Mayor, City of Georgetown Title: Vice President Engineer License or Firm’s Certificate No. F-2664 State of: Texas Date: Date: ATTEST: ____________________________________ Shelley Nowling, City Secretary APPROVED AS TO FORM: ________________________________________ ________________________________________ City Attorney Page 42 of 70 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 5 of 5 DESIGNATED REPRESENTATIVE FOR TASK ORDER: DESIGNATED REPRESENTATIVE FOR TASK ORDER: Name: Brian Mikulencak Name: Rex Woods, P.E. Title: Electric Project Coordinator Title: Vice President Address: 300-1 Industrial Ave. Georgetown, TX 78626 Address: 916 Southwest Parkway East College Station, TX 77840 E-Mail Address: brian.mikulencak@georgetown.org E-Mail Address: rwoods@mccordeng.com Phone: (512) 931-7701 Phone: (979) 764-8356 Fax: (512) 930-3559 Fax: (979) 764-9644 Page 43 of 70 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 1 of 7 Task Order In accordance with paragraph 1.01 of the Master Services Agreement between Owner and McCord Engineering (“Engineer”) for Professional Services – Task Order Edition, dated March 25, 2016 ("Agreement"), Owner and Engineer agree as follows: 1. Specific Project Data Title: Electric System Engineering Planning and Engineering Assistance A. Description: The Engineer will provide general electrical engineering support to the Georgetown Utility System Energy Services as outlined in Section 2. B. City of Georgetown Project Number: Various C. City of Georgetown General Ledger Account No.: Various D. City of Georgetown Purchase Order No.: Various E. Master Services Agreement, Contract Number: 2016-727-MSA 2. Services of Engineer A. General planning and strategic planning meetings concerning the electric system’s status. B. General electric system model evaluations using Milsoft Windmil® Engineering model for the following: i. Switching ii. Motor Start iii. Conductor capacity iv. Voltage drop v. Power factor vi. Equipment capacity vii. Sectionalizing or system protection Task Order No. MEI-20-002, consisting of 7 pages. Page 44 of 70 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 2 of 7 C. GUS electric staff support as required for preliminary or non specific projects. i. Preliminary analysis for new development in the early planning stages. ii. Preliminary review of general building construction plans or site plans. iii. Review monthly DRC report and return comments at GUS electric staff’s request. D. Provide general construction specifications and standards at GUS electric staff’s request. E. General electric system mapping assistance in the following areas: i. Update project status list. ii. Phone and email correspondence with GUS mapping staff and Milsoft in Abilene as required. iii. Aerial data update to Milsoft WindMil® model. iv. Help GUS mapping staff with in-house project insertions into Milsoft WindMil® model. v. Periodic project update submittals using the Milsoft WindMil® model to GUS. vi. Monthly electric load file download into Milsoft WindMil® model. vii. Field work required to GPS any in-house designed projects or other additions to the electric system performed for System Service Delivery Design, Maintenance or Operations. viii. General file updates on the Milsoft WindMil® model, including address files, account files, and meter number files. F. Assist GUS staff on any recommended changes to the current Electric System Line Extension Policy. G. Work with City Staff to begin using the GEO Digital Software. H. Provide any load projection estimates required by GUS’ power provider. I. Assist GUS staff on any communication attachment requests. J. Five (5) year CIP update. i. Data Collection 1) Request from the City load history of all customers for the year 2019. Page 45 of 70 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 3 of 7 2) Request from the City substation peak load, power factor, load factor, and bus voltage for each substation transformer and distribution feeder for summer and winter peaks for 2019. 3) Request from the City areas in the electric service area that has the potential for load growth. 4) Request from the City any budget constraints for the next five (5) year period of this study. 5) Request from the City any projects the City feels needs to be accelerated in time for the next five (5) year period of this study. ii. Electric System Evaluation 1) Import data collected above from the City into Milsoft software to calculate electric system loading, power factor, and voltage drop. 2) Evaluate the Milsoft calculations and review electric system for any deficiencies. 3) Evaluate the electric system for any potential load growth. 4) Evaluate any projects the City has indicated that may need to be incorporated into the CIP. 5) Review the existing CIP plan by dropping the previous budget year work and add budget year 2024/ 2025. 6) Review existing infrastructure projects in existing CIP plan. 7) Identify new infrastructure projects which will address new operational and development changes. iii. Preliminary Report 1) Update the existing CIP plan by dropping the previous budget year and add budget year 2024/2025. 2) Update the existing infrastructure projects in the existing CIP plan and incorporate revised project estimates under categories of Consulting, Right of Way, Construction, Testing, and Other. 3) Prepare cost estimates for newly identified infrastructure projects under categories Consulting, Right of Way, Construction, Testing, and Other. Page 46 of 70 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 4 of 7 4) Provide project cost estimates and individual maps for all CIP projects in the new CIP plan. 5) Identify yearly phasing across multiple fiscal years, where appropriate, for identified projects in the new CIP plan. 6) Identify existing and new infrastructure CIP projects as “must do”, “should do”, and “can wait” categories. 7) Ensure that all projects identified in fiscal year as “must do” and “should do” will meet the allotted monies as determined by finance during the budget process. 8) Provide an electric system map to show locations of CIP projects. 9) Meet with City Staff to review. iv. Final Report - Prepare and submit a revised CIP plan document with any revised cost that occurred. K. System Capacitor Placement Review and Analysis. L. System Performance Analysis. M. Provide any substation transmission or power transformer studies as requested by GUS. N. Master Plan Update (original master plan completed in 2009 and an updated master plan was completed in 2016). i. Review and revise the following based on current information system configuration: 1) Electric System Ultimate System capacity. 2) Electric System Ultimate Substation service areas. 3) Electric System Ultimate Feeder requirement and general configuration. ii. Periodically meet with GUS staff for their input into the Master Plan update. iii. Present the Master Plan update to the GUS Board or City Council as required. O. System automation plan review and implementation. P. Line extension policy review and enhancement. Page 47 of 70 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 5 of 7 3. Owner's Responsibilities – Owner shall have these responsibilities set forth in the agreement subject to the following: A. Provide direction on each engineering project. B. Prioritize each engineering project. C. Provide project completion date required for each engineering project. 4. Times for Rendering Services Phase Completion Date N/A since general projects Will Vary 5. Payments to Engineer A. Owner shall pay Engineer for services rendered as follows: Category of Services Compensation Method Lump Sum or Not to Exceed Amount of Compensation for Services Electric System Engineering Planning and Engineering Assistance Standard Hourly Rates as shown on Exhibit A $250,000 B. The terms of payment are set forth in Article 4 of the Agreement unless modified in this Task Order. 6. Consultants: 7. Other Modifications to Agreement: N/A 8. Attachments: Exhibit A 9. Documents Incorporated By Reference: The Agreement. Effective March 25, 2016 Page 48 of 70 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 6 of 7 Terms and Conditions: Execution of this Task Order by Owner and Engineer shall make it subject to the terms and conditions of the Agreement (as modified above), which Agreement is incorporated by this reference. Engineer is authorized to begin performance upon its receipt of a copy of this Task Order signed by Owner. The Effective Date of this Task Order is , 20 . OWNER: ENGINEER: By: By: Name: Dale Ross Name: Rex Woods, P.E. Title: Mayor, City of Georgetown Title: Vice President Engineer License or Firm’s Certificate No. F-2664 State of: Texas Date: Date: ATTEST: ____________________________________ Shelley Nowling, City Secretary APPROVED AS TO FORM: ________________________________________ ________________________________________ City Attorney Page 49 of 70 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 7 of 7 DESIGNATED REPRESENTATIVE FOR TASK ORDER: DESIGNATED REPRESENTATIVE FOR TASK ORDER: Name: Brian Mikulencak Name: Rex Woods, P.E. Title: Electric Project Coordinator Title: Vice President Address: 300-1 Industrial Ave. Georgetown, TX 78626 Address: 916 Southwest Parkway East College Station, TX 77840 E-Mail Address: brian.mikulencak@georgetown.org E-Mail Address: rwoods@mccordeng.com Phone: (512) 931-7701 Phone: (979) 764-8356 Fax: (512) 930-3559 Fax: (979) 764-9644 Page 50 of 70 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 1 of 5 Task Order In accordance with paragraph 1.01 of the Master Services Agreement between Owner and McCord Engineering (“Engineer”) for Professional Services – Task Order Edition, dated March 25, 2016 ("Agreement"), Owner and Engineer agree as follows: 1. Specific Project Data A. Title: New Development Engineering and Design Assistance B. Description: The Engineer will provide general electrical engineering support to the Georgetown Utility System Energy Services as outlined in Section 2. C. City of Georgetown Project Number: Various D. City of Georgetown General Ledger Account No.: Various E. City of Georgetown Purchase Order No.: Various F. Master Services Agreement, Contract Number: 2016-727-MSA 2. Services of Engineer A. Unplanned Distribution System Construction Assistance. (Electric System Expansion Engineering) i. McCord Engineering, Inc. will be responsible for professional services related to developing preliminary and final engineering submittals sealed for construction for the following unplanned projects: 1) Residential developmental projects 2) Commercial developmental projects 3) Industrial developmental projects ii. In the course of developing said submittals, McCord Engineering, Inc. will adhere to the following scope: 1) Obtain site and utility information from the Civil or Architectural Professional on the project to be used in developing base drawings. Task Order No. MEI-20-003, consisting of 5 pages. Page 51 of 70 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 2 of 5 2) Assure no conflicts with existing or planned utilities. 3) Identify and coordinate need of any easements/right-of-ways. 4) Obtain landscape information from the Landscape or Architectural Professional on the project. 5) Obtain load information from the Owner or Owner’s representative which will describe the electric load to be added to the City’s electric system. 6) Identify any existing City electric infrastructure which must be modified to serve the project. 7) Prepare a preliminary design and have GUS staff review. 8) Obtain required City electric staff and owner approvals prior to issuance of “Approved For Construction” documents. 9) Provide the City with a calculation of all fees due from the developer and/or owner plus calculations of plant investment added to the City electric system. 10) Stake the locations of added poles, pads, etc. which must be constructed to serve the new project, and prepare staking sheets showing exact locations of infrastructure for field crews to construct the infrastructure using survey grade GPS equipment. 11) Provide the City electric staff during final submittals each project’s “Milsoft Project Data” for use by the City’s staff. 12) Record drawings and databases will be given to the City upon completion of the project, as required. 3. Owner's Responsibilities – Owner shall have these responsibilities set forth in the agreement subject to the following: A. Provide direction on each unplanned or planned engineering project. B. Prioritize each unplanned or planned engineering project. C. Provide project completion date required for each unplanned or planned engineering project. Page 52 of 70 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 3 of 5 4. Times for Rendering Services Phase Completion Date Will Vary Will Vary 5. Payments to Engineer A. Owner shall pay Engineer for services rendered as follows: Category of Services Compensation Method Lump Sum or Not to Exceed Amount of Compensation for Services New Development Engineering and Design Assistance Standard Hourly Rates as shown on Exhibit A $590,000 B. The terms of payment are set forth in Article 4 of the Agreement unless modified in this Task Order. 6. Consultants: 7. Other Modifications to Agreement: N/A 8. Attachments: Exhibit A 9. Documents Incorporated By Reference: The Agreement. Effective March 25, 2016 Page 53 of 70 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 4 of 5 Terms and Conditions: Execution of this Task Order by Owner and Engineer shall make it subject to the terms and conditions of the Agreement (as modified above), which Agreement is incorporated by this reference. Engineer is authorized to begin performance upon its receipt of a copy of this Task Order signed by Owner. The Effective Date of this Task Order is , 20 . OWNER: ENGINEER: By: By: Name: Dale Ross Name: Rex Woods, P.E. Title: Mayor, City of Georgetown Title: Vice President Engineer License or Firm’s Certificate No. F-2664 State of: Texas Date: Date: ATTEST: ____________________________________ Shelley Nowling, City Secretary APPROVED AS TO FORM: ________________________________________ ________________________________________ City Attorney Page 54 of 70 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 5 of 5 DESIGNATED REPRESENTATIVE FOR TASK ORDER: DESIGNATED REPRESENTATIVE FOR TASK ORDER: Name: Brian Mikulencak Name: Rex Woods, P.E. Title: Electric Project Coordinator Title: Vice President Address: 300-1 Industrial Ave. Georgetown, TX 78626 Address: 916 Southwest Parkway East College Station, TX 77840 E-Mail Address: Brian.mikulencak@georgetown.org E-Mail Address: rwoods@mccordeng.com Phone: (512) 931-7701 Phone: (979) 764-8356 Fax: (512) 930-3559 Fax: (979) 764-9644 Page 55 of 70 City of Georgetown, Texas Utility System Advisory Board September 13, 2019 S UB J E C T: C onsideration and pos s ible rec ommendation to approve a c ontract with Keys tone C ons truction S ervic es , LP of Austin, Texas for the S an G abriel W W T P Dewatering Improvements projec t in the amount of $3,013,050.00. - Wesley Wright, P.E., S ystems Engineering Direc tor/Mic hael Hallmark, C I P Manager IT E M S UMMARY: T his projec t will cons is t of the replacement of the existing drying beds with an up to date belt pres s , demolition of the exis ting drying beds , and rehabilitation of the exis ting s lug diges ter. F our Bids were received on August 29, 2019 for the above referenc ed projec t with S taff acc epting Deduc tive Alternate 1 (C os t to remove the R oll-O ff Dumps ter C onveyor S ystem): Keystone C onstruc tion S ervices, LP of Aus tin, T X. - $3,013,050.00 Archer Wes tern C ons truction, LLC of Irving, T X. - $3,064,250.00 P rota, Inc , of Austin, T X. - $3,278,862.00 S S P Industries , LP of Killeen, T X. - $3,964,886.00 S taff Recommendations: S taff and C DM S mith rec ommends exec uting this contrac t for the S an G abriel W W T P Dewatering Improvements to Keys tone C ons truction S ervic es , LP of Austin, T X. in the amount of $3,013,050.00. F IN AN C IAL IMPAC T: F unds for this expenditure are budgeted in the Wastewater C I P. S UB MIT T E D B Y: Wesley Wright, P.E., S ystems Engineering Direc tor/Mic hael Hallmark, C I P Manager AT TAC H ME N T S: Description Type Letter of Recommendation Backup Material Page 56 of 70 Page 57 of 70 Page 58 of 70 Page 59 of 70 Page 60 of 70 Page 61 of 70 City of Georgetown, Texas Utility System Advisory Board September 13, 2019 S UB J E C T: C onsideration and pos s ible rec ommendation to exec ute Tas k O rder C DM-19-008-TO with C DM S mith for Total Dis s olved S olids (T DS ) source and reduc tion analysis for three of the C ity's was tewater treatment plants in the amount of $57,000.00 - G lenn W. Dishong, Utility Director IT E M S UMMARY: T he was tewater plant disc harge permit for the S an G abriel Was tewater Treatment P lant was renewed on May 20, 2019 with a c ondition that the C ity perform a Total Dissolved S olids (T DS ) s ourc e and reduction analys is for the S an G abriel, Dove S prings , and P ecan Branc h plants . T his item c onducts the nec es s ary testing and analysis to determine the s ourc e of T DS and recommend reduction tec hniques. T he program covers a three year period with as s ociated reporting to the T C EQ . S TAF F R E C O MME N D AT IO N: S taff recommends execution of Task O rder C DM-19-008-TO with C DM S mith for Total Dis s olved S olids (T DS ) source and reduc tion analysis for three of the C ity's was tewater treatment plants in the amount of $57,000.00. F IN AN C IAL IMPAC T: F unds are available in the Water F und. S UB MIT T E D B Y: G lenn W Dishong AT TAC H ME N T S: Description Type CDM Task Order CDM-19-008-TO Exhibit Page 62 of 70 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 1 of 8 Task Order In accordance with paragraph 1.01 of the Master Services Agreement between Owner and CDM Smith, Inc. (“Engineer”) for Professional Services – Task Order Edition, dated September 30, 2016, ("Agreement"), Owner and Engineer agree as follows: 1. Specific Project Data A. Title: 2019 Utility Workplan for Total Dissolved Solids in Dove Springs, San Gabriel, and Pecan Branch Wastewater Treatment Plants B. Description: Develop workplan for total dissolved solids per Texas Pollutant Discharge Elimination System (TPDES) permit requirements for the San Gabriel, Dove Springs, and Pecan Branch Wastewater Treatment Plants C. City of Georgetown Project Number: D. City of Georgetown General Ledger Account No.: E. City of Georgetown Purchase Order No.: F. Master Services Agreement, Contract Number: 2016-738-MSA 2. Services of Engineer As a requirement of the TDPES permits for San Gabriel, Dove Springs, and Pecan Branch WWTP, the City of Georgetown must conduct a total dissolved solids (TDS) source identification and reduction study and perform instream monitoring. Within 180 days of the permit issuance (May 20, 2019 for San Gabriel, and to be determined (TBD) for Pecan Branch and Dove Springs), the City must submit a TDS source identification and reduction study and instream monitoring workplan to TCEQ. The workplan must include: Identification of influent TDS, chloride and sulfate sources, Control options (e.g. BMPs, pretreatment requirements), Effluent sampling at a minimum frequency of once per week, Instream monitoring at locations specified in permit at a minimum frequency of once per month with at least 30 samples for each constituent from each location, Reduction goals, and Annual progress reporting. The Engineer will support the City to prepare the TDS source identification workplans and provide support for coordination with TCEQ as detailed below. Task Order No. CDM-19-008-TO, consisting of __8__ pages. Page 63 of 70 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 2 of 8 Task 1 Project Management, Site Visit, and Meetings The Engineer will provide project management services, site visits to potential monitoring sites, meetings with the City, and support for meetings with TCEQ as described below: Task 1.1 Project Management The engineer will provide project management support including: Project set-up Communication with the City Invoicing of the project and support documentation o Status updates Technical review of project deliverables Coordination with TCEQ Task 1.2 Meetings Meeting 1 – Kick-off Meeting – the Engineer will meet with the City to discuss the proposed plan and schedule for this effort. The purpose of the meeting will be to obtain a better understanding of the potential commitments that will be included in the workplan, the goals of the workplan, potential concerns and findings, and identification of sources and the plan to address those potential sources. The Engineer will provide up to three (3) staff for the meeting. It is assumed that both workplans will be discussed in each meeting. The Engineer will provide the following meeting materials: A meeting agenda, Support material (handouts or other) describing this project effort and schedule, Meeting notes. Meeting 2 – Workshop with GUS (October (est.)) – the Engineer will have conference call with the City to present the draft TDS source workplan to the City. The Engineer will provide up to three (3) staff for the meeting. The Engineer will provide the following meeting materials: A meeting agenda, Draft Work Plans (2), and Meeting notes. Coordination with TCEQ (potential meeting) – the Engineer will provide coordination with TCEQ to understand the requirements of TCEQ and coordinate with TCEQ on concerns provided after their review of the draft Workplan. This may include time for one (1) meeting, if necessary to understand the TCEQ requirements or facilitate acceptance of the workplan. Meeting 3 – Final Workshop with GUS (after Work Plan acceptance by TCEQ, early January 2020 (est.)) – the Engineer will hold a conference call with the City to discuss implementation and sampling requirements of the Work Plan. Task 1.3 Site Visit The Engineer will travel with City representatives to potential monitoring sites to determine suitability and safe access to each site during the development of the monitoring plan. The engineer will provide up to two (2) staff for the site visit. Page 64 of 70 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 3 of 8 Task 2 Data Collection and Coordination with TCEQ The Engineer will gather available data from Georgetown Utility Services (GUS) and other available data. This will include existing monitoring data and locations. The Engineer will provide support for up to two (2) meetings with TCEQ, and up to one (1) additional conference call to discuss workplan tasks and verify that the plan will meet the permit requirements for each WWTP. Task 3 Draft TDS Work Plan / Report The Engineer will prepare one (1) draft TDS source identification and reduction study and instream monitoring workplan. The workplan will cover requirements for all three WWTPs (San Gabriel, Dove Springs, and Pecan Branch). The plan will include: Detailed discussion of monitoring efforts to help identify sources of TDS, chloride, and sulfate, Plan for effluent sampling, Plan for in-stream sampling, Plan to identify control options and reduction goals, and A plan for development and reporting for annual progress. Additional requirements that may be needed after discussions with TCEQ The plans for monitoring efforts will include a discussion of the goals of the monitoring plan and provide an outline for the monitoring efforts, including frequency of sample collection, sample locations, and parameters. Data collection and analytical methods will not be discussed in the workplan. The TCEQ has specified in the TPDES permits that data collection and analytical methods shall conform to the guidelines in the Surface Water Quality Monitoring Procedures, Volume 1 (RG-415, revised August 2012). This effort is not intended to discuss that. The draft workplans will be delivered to the City electronically. The OWNER will provide comments electronically within 21 days. The draft workplans will address the TCEQ requirements in the TPDES permit and coordination with TCEQ staff (Task 1), including: “identification of influent TDS, chloride, and sulfate sources, control options, (e.g. BMPs, pretreatment requirements), effluent sampling at a minimum frequency of once per week, reduction goals, and annual progress reporting.” The plan will also address the permit requirements to identify the sample collection location, sample collection frequency, and sample method (i.e. grab or composite), and conformation to collection and analytical method standards. The Engineer will work with the City to discuss the City SOP for monitoring to verify that this meets the workplan requirements set forth in the TPDES permit (see meetings in Task 1). Deliverable: Draft Work Plan for San Gabriel, Dove Springs, and Pecan Branch WWTP (electronic submittal) Task 4 Final Work Plan / Report The Engineer will prepare one (1) final monitoring workplan. The revised documents will include revisions to address comments received from the City. Three (3) hard copies and an electronic version of each of the final reports will be prepared and submitted to OWNER. In addition, one hard copy of the final report will be submitted to TCEQ as per the TPDES permit requirements. Page 65 of 70 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 4 of 8 Deliverables: Final Monitoring Plan – submitted to OWNER for San Gabriel, Dove Springs, and Pecan Branch WWTP Final Monitoring Plan – submitted to TCEQ for San Gabriel, Dove Springs, and Pecan Branch WWTP Task 5 Ongoing Monitoring Services The TPDES Permits (San Gabriel: WQ0010489002, Dove Springs: WQ0010489003, and Pecan Branch: WQ0010489005) state that the “duration of study shall be three years from the date of implementation and annual progress reports shall be submitted by December 31st of each year to the TCEQ Compliance Monitoring Team (MC-224)”. To assist with meeting this permit requirement, the Engineer will provide ongoing assistance to: Help analyze monitoring data and evaluate potential pollutant sources Develop preliminary recommendations for reduction strategies based on TCEQ requirements and source identification analysis Help develop the annual progress report for submittal to TCEQ for each submittal period The Engineer will review the results of the monitoring effort and meet with the City to discuss for each submittal period. 3. Owner's Responsibilities Owner shall have those responsibilities set forth in the Agreement subject to the following: A. Owner shall provide any facility of service area information as required for the monitoring plan development for TCEQ. B. Owner shall be responsible for collection of samples at the wastewater treatment plants and at stream locations, and any analytical testing fees, as needed for the implementation of the monitoring plan. Required tests will be specified in the monitoring plan for ongoing monitoring analysis and yearly submissions to TCEQ. 4. Times for Rendering Services Phase Completion Date Draft Monitoring Plan October 25, 2019 Final Monitoring Plan, submittal to TCEQ November 15, 2019 Monitoring Plan Comments Due from TCEQ January 15, 2019 Monitoring Plan Estimated Approval January 30, 2019 Ongoing Monitoring (3yrs of annual progress reports) December 31, 2021 Page 66 of 70 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 5 of 8 5. Payments to Engineer A. Owner shall pay Engineer for services rendered as follows: Category of Services Compensation Method Lump Sum or Not to Exceed Amount of Compensation for Services Task 1 through 4 – Monitoring Plan Development A. Lump Sum $25,000 Task 5 – Ongoing Monitoring Services C. Billing Rate, Not-to-Exceed $32,000 Total Task Order Amount $57,000 B. The terms of payment are set forth in Article 4 of the Agreement unless modified in this Task Order. 6. Consultants: None 7. Other Modifications to Agreement: None 8. Attachments: Billing Rate Schedule 9. Documents Incorporated By Reference: The Agreement effective September 30, 2016. Page 67 of 70 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 6 of 8 Terms and Conditions: Execution of this Task Order by Owner and Engineer shall make it subject to the terms and conditions of the Agreement (as modified above), which Agreement is incorporated by this reference. Engineer is authorized to begin performance upon its receipt of a copy of this Task Order signed by Owner. The Effective Date of this Task Order is , 20 . OWNER: ENGINEER: By: By: Name: Dale Ross Name: Allen Woelke, P.E. Title: Mayor, City of Georgetown Title: Vice President Engineer License or Firm’s Certificate No. F-3043 State of: Texas Date: Date: ATTEST: ____________________________________ Robyn Densmore, City Secretary APPROVED AS TO FORM: _________________________________________ City Attorney Page 68 of 70 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 7 of 8 DESIGNATED REPRESENTATIVE FOR TASK ORDER: DESIGNATED REPRESENTATIVE FOR TASK ORDER: Name: Mike Welch Name: Allen Woelke Title: Plant Superintendent Title: Vice President Address: 300-1 Industrial Ave. Georgetown, TX 78626 Address: 9430 Research Boulevard Suite 1-200 Austin, TX 78759 E-Mail Address: Mike.Welch@georgetown.org E-Mail Address: woelkead@cdmsmith.com Phone: 512-819-3141 Phone: 512-346-1100 Fax: Fax: 512-345-1483 Page 69 of 70 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 8 of 8 Billing Rate ($/hr) Program Manager 295 Technical Specialist 295 Senior Technical Advisor 280 Engineer 8 240 Engineer 7 220 Engineer 6 200 Engineer 5 180 Engineer 4 160 Engineer 3 140 Project Engineer 1/2 130 Senior Technician/CADD 135 Drafter 115 Senior Administration 110 Contract Administration 100 Clerical 90 CDM Smith Billing Rate Schedule Personnel Category Page 70 of 70