HomeMy WebLinkAboutAgenda_GUS_09.09.2016Notice of Meeting for the
Georgetown Utility System Adv isory Board
of the City of Georgetown
September 9, 2016 at 2:00 PM
at Westside Serv ice Center, 5501 Williams Driv e, Georgetown TX 78633
The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u
req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reas onab le
as s is tance, ad ap tatio ns , or acc o mmo d ations will b e provid ed up o n req uest. P leas e c o ntact the City Sec retary's
Office, at leas t three (3) days prior to the sc hed uled meeting d ate, at (512) 930-3652 o r City Hall at 113 Eas t 8th
Street fo r add itional info rmation; TTY us ers ro ute through Relay Texas at 711.
Regular Session
(This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose
authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.)
A Call to Ord er
The Board may, at any time, rec es s the R egular S es s io n to convene in Exec utive S es s io n at the reques t of
the Chair, a Board Memb er, the City Manager, As s is tant City Manager, G eneral Manager of Utilities, City
Co uncil Member, o r legal c o uns el for any p urpos e authorized b y the Op en Meetings Act, Texas
Government C o d e Chapter 551, and are s ubjec t to actio n in the Regular Ses s ion that follows .
B Introduction of Vis itors
Emp lo yee R ec ognitio n
-- None submitted at time o f posting
C Dis cus s ion regard ing the Projec t Progres s Report, timelines includ ing p ro jec ts and Co uncil Actio ns. –
Mic hael Hallmark, P ro ject Manager
D Ind ustry Up d ates
Legislativ e Regular Agenda
E Review and p o s s ib le ac tion to approve the minutes from the regular GUS Bo ard meeting held on Augus t
12, 2016. - S heila K. Mitchell, GUS Board Liais o n
F D iscussion and possible recommendation to amend 2015-2016 agreement and pay additional
costs; related to S un E dison assignment, estoppels and amendment legal work, and M ercuria
novations; to N eil M cA ndrews and A ssociates, for R esource P rice R isk M anagement. – Chris
F oster, M anager of R esource P lanning & I ntegration
G D iscussion and possible recommendation to procure consulting services, with N eil
M cA ndrews and A ssociates, for R esource P rice R isk M anagement. – Chris F oster, M anager of
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R esource P lanning & I ntegration
H Co nsideration and possible recommendatio n to ap p ro ve the purchas e o f Bioxid e from Evo q ua Water
Technologies LLC o f S aras o ta, Flo rid a, in an amount no t to exc eed $70,000.00, fo r F is cal Year
2016/2017. -- David W. Tho mis o n, Water Services Manager
I Co nsideration and possible recommendatio n to renew the annual agreement for Material Acquis ition to
purchas e elec tric d is tribution, fib er and s ubs tation materials for FY 2016-2017 fro m Techline Ltd . under
their contrac t with the Lower Co lo rad o River Autho rity (“LCRA”) Elec tric Material Ac q uisitio n Program
in the not to exc eed amount of $4,500,000.00. -- Wesley Wright, P.E., Sys tems Engineering Directo r
J Co nsideration and possible recommendatio n to renew the contrac t fo r lab o r s ervices fo r Electric Sys tem
Overhead C o ns truc tion and Maintenanc e to Bird Electric Enterprises, LLC., o f Eastland, Texas, in
the not to exc eed amount of $1,100,000.00. -- Wes ley Wright, P.E., Sys tems Engineering Directo r
K Co nsideration and possible recommendatio n to renew the contrac t fo r the Electric Sys tem Und erground
Co nstruc tio n & Maintenance with Pedro S .S . Services, Inc. of Austin, Texas , in the no t to
exceed amount of $1,000,000.00. – Wes ley Wright, P.E., S ystems Engineering Directo r
L Co nsideration and possible recommendatio n to ap p ro ve annual task ord ers : Tas k Ord er MEI-17-001 for
Electric Sys tem & P lanned Cap ital Imp rovement P ro jects in the not to exc eed amount of $460,000.00,
Tas k Order MEI-17-002 for Elec tric System Engineering P lanning and Engineering Assistanc e in the no t to
exceed amount of $250,000.00 and Task o rd er MEI-17-003 fo r New Development Engineering and Des ign
As s is tance in the not to exceed amo unt of $590,000.00 with McCo rd Engineering, Inc ., of College
Statio n, Texas , fo r professional engineering s ervic es . – Wesley Wright, P.E., Sys tems Engineering Direc tor
M Executive Session
In c o mp lianc e with the Open Meetings Ac t, Chap ter 551, Government C o d e, Verno n's Texas Co d es ,
Anno tated, the items lis ted b elo w will b e d is c us s ed in c lo s ed session and are s ub ject to ac tion in the
regular s es s ion.
Sec. 551.086 Competitive Matters
Dis cus s ion related to a Letter o f Intent with S us tainable Holdings. -- Chris F o s ter, Resource Planning and
Integration Manager
N Actio n from Executive S es s io n
-- Sus tainable Holdings Letter o f Intent
Adjournment
CERTIFICATE OF POSTING
I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of
Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times ,
on the ______ d ay o f __________________, 2016, at __________, and remained so p o s ted fo r at leas t 72
c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting.
____________________________________
S helley No wling, City Sec retary
Page 2 of 50
City of Georgetown, Texas
Utility System Advisory Board
September 9, 2016
SUBJECT:
Call to Ord er
The Bo ard may, at any time, recess the Regular Ses s ion to c o nvene in Exec utive Ses s ion at the req uest of
the Chair, a Bo ard Member, the City Manager, As s is tant City Manager, General Manager o f Utilities , City
Counc il Memb er, or legal counsel fo r any purp o s e autho rized by the Op en Meetings Ac t, Texas
Go vernment Code Chap ter 551, and are s ub jec t to ac tion in the Regular Ses s io n that fo llo ws.
ITEM SUMMARY:
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
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City of Georgetown, Texas
Utility System Advisory Board
September 9, 2016
SUBJECT:
Disc ussion regarding the P ro ject P ro gress R ep o rt, timelines inc luding p ro jec ts and Counc il Ac tions . –
Michael Hallmark, Projec t Manager
ITEM SUMMARY:
GUS Pro jects :
2016 Mis c ellaneo us Water Sys tem Improvements
Berry C reek Was tewater Intercepto r
Cedar Breaks Elevated S torage Tank (ES T )
County R o ad 255 Waterline Imp ro vements
Daniels Mo untain
EARZ 2014-15
Rabbit Hill Elevated Water Sto rage Tank (EST)
Shell Road Waterline Improvements
Snead Drive S treets and Wastewater Imp ro vements
Wes tinghous e R egional Lift Station (LS )
Counc il Ac tio ns
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Michael Hallmark
ATTACHMENTS:
Description Type
GUS September Project Reports and Council Actions Backup Material
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City of Georgetown, Texas
Utility System Advisory Board
September 9, 2016
SUBJECT:
Review and pos s ible actio n to ap p ro ve the minutes fro m the regular GUS Board meeting held o n August
12, 2016. - Sheila K. Mitc hell, GUS Bo ard Liais on
ITEM SUMMARY:
Bo ard to review, revis e and /or ap p ro ve the minutes fro m the regular GUS Board meeting held o n August
12, 2016.
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Sheila K. Mitc hell/GUS Bo ard Liais o n
ATTACHMENTS:
Description Type
GUS Aug 12 2016 DRAFT Minutes Backup Material
Page 15 of 50
Minutes of the Meeting of the
Georgetown Utility Systems Advisory Board and the
Governing Body of the City of Georgetown, Texas
August 12, 2016 at 2:00PM
at Georgetown Municipal Complex, 300-1 Industrial Avenue, Georgetown, TX
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If
you require assistance in participation at a public meeting due to a disability, as defined under the ADA,
reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the
City at least four (4) days prior to the scheduled meeting date, at (512)930-3652 or City Hall at 113 East 8th
Street for additional information: TTY users route through Relay Texas at 711.
Board Members Present: Bill Stump – Chair, Mike Cunningham – Vice Chair, Joyce Mapes --
Secretary, Steve Fought, Ed Pastor, John Copelan
Board Members Absent: Edward Wiley
Staff Members Present: Jim Briggs, Wes Wright, Michael Hallmark, David Thomison, Chris
Foster, Leticia Zavala, Glenn Dishong, Deborah Knutsen, James Foutz, Steven Perez, Sheila
Mitchell
Others Present: Frank and Cindy Shuma/citizens
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A. Call to Order – Called to order by Chair at 2:00PM
The Board may, at any time, recess the Regular Session to convene an Executive Session at the
request of the Chair, a Board Member, the City Manager, Assistant City Manager, General Manager
of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings
Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that
follows.
B. Introduction of Visitors -- None
Employee Recognition -- None
--none submitted at time of posting
C. Discussion regarding the Project Progress Report, timelines including projects and Council Actions. –
Michael Hallmark, Project Manager
Hallmark noted reports were included in packets. Wright stated Westside Service Center is reaching
completion. He stated the September board meeting may be held out at that new facility. An update
and invitation will be sent to the board. Stump asked and Dishong/Briggs, etc. discussed the pole
replacement process and old leaning poles. Briggs introduced staff – James Foutz, our new Marketing
& Conservation Manager; Steven Perez, intern from Texas Tech University, to present an update on
project through APPA DEED Grant Program. Foutz presented information on rooftop solar and PV
project and provided copies. Perez explained process of compiling, researching information and
building model as well as reviewing and developing better communication pieces to customers.
Foutz discussed further. Some discussion followed.
Wright stepped out at 2:25PM and returned at 2:27PM. Zavala stepped out at 2:42PM and returned at
2:44PM.
D. Industry Updates
Briggs gave update on ERCOT electric peaks as well as daily water demands on system. Briggs spoke
about the Texas Horned Mussel and threats to water purveyors if becomes listed as endangered
species. Could have impact on habitats and restrictions and have impact on raw water supplies. This
has been a concern for years, with Texas Fish and Wildlife working on the issue. We will continue to
watch this for future developments.
Page 16 of 50
The board thanked Steven for his presentation and Briggs thanked him for the work he performed this
summer.
Legislative Regular Agenda
The Board will individually consider and possibly take action on any or all of the following items:
E. Review and possible action to approve the minutes from the Regular GUS Board meeting held on
July 8, 2016. – Sheila K. Mitchell, GUS Board Liaison
No discussion. Motion by Pastor, seconded by Copelan to approve the minutes from the Regular
GUS Board meeting held on July 8, 2016. Approved 6-0-1 (Wiley absent)
F. Consideration and possible recommendation to award a contract for Wastewater Treatment Plant
laboratory services. – David W. Thomison, Water Services Manager
Thomison provided information on lab services and annual bid process . Actual bid recommendation
is $74,460.00. Some discussion followed. Motion by Mapes, seconded by Pastor to award contract for
Wastewater Treatment Plant laboratory services to TTI Environmental Laboratories in the amount of
$74,460.00. Approved 6-0-1 (Wiley absent)
G. Consideration and possible recommendation to approve a contract with Prota, Inc., of Austin, Texas,
for the construction of 2016 Miscellaneous Water System Improvements in the amount of $248,627.50 .
– Wesley Wright, P.E., Systems Engineering Director/Michael Hallmark, CIP Manager
Wright gave update on bid for Western District area for various projects included in the bid package.
Nine competitive bids received. ESD will contribute funds to the project as well. Plan to have
installations of hydrants completed by end of September. No further discussion. Motion by Pastor,
seconded by Mapes to approve a contract with Prota, Inc., of Austin, Texas, for the construction of
2016 Miscellaneous Water System Improvements in the amount of $248,627.50. Approved 6-0-1
(Wiley absent)
Adjournment
Motion by Cunningham, seconded by Copelan to adjourn. Approved 6-0-1 (Wiley absent). Meeting
adjourned at 3:00PM.
__________________________ _____________________________
Bill Stump – Board Chair Joyce Mapes – Secretary
_________________________________
Sheila K. Mitchell, GUS Board Liaison
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City of Georgetown, Texas
Utility System Advisory Board
September 9, 2016
SUBJECT:
D iscussion and possible recommendation to amend 2015-2016 agreement and pay additional
costs; related to S un E dison assignment, estoppels and amendment legal work, and M ercuria
novations; to N eil M cA ndrews and A ssociates, for R esource P rice R isk M anagement. – Chris
F oster, M anager of R esource P lanning & I ntegration
ITEM SUMMARY:
N eil M cA ndrews has been the U tility’s electric portfolio consultant since 1998. N eil has
developed proprietary forecasting methodology and uses it to G U S ’ benefit. N eil stays current
on market issues, and handles all of our electric resource R F P s and associated analysis,
including strategic planning. I n addition to these duties, N eil represents G U S in the CR R
market, Q S E analysis, daily market bids, etc.
T he previously mentioned unexpected events in the market place have required N eil to
complete extra analysis in several areas of the City’s power purchase and planning this year. I t
is anticipated that for the remainder of F Y 2 016, we will need to pay an additional $33,000.
S T A F F R E C O M M E N D A T I O N :
S taff recommends approval of a P urchase O rder in the amount of $33,000 to pay the remaining
expenses for F Y 2016.
FINANCIAL IMPACT:
F unds in the amount of $33 ,000 are to be paid by the scheduling and forecasting returns in the
P urchased P ower budget.
G L #: 610-5-0 5 3 7-51-301 F Y 16: $34,000 ,000
SUBMITTED BY:
Chris Fo s ter - Res ource Planning & Integration Manager
Page 18 of 50
City of Georgetown, Texas
Utility System Advisory Board
September 9, 2016
SUBJECT:
D iscussion and possible recommendation to procure consulting services, with N eil M cA ndrews
and A ssociates, for R esource P rice R isk M anagement. – Chris F oster, M anager of R esource
P lanning & I ntegration
ITEM SUMMARY:
N eil M cA ndrews has been the U tility’s electric portfolio consultant since 1998. N eil has
developed proprietary forecasting methodology and uses it to G U S ’ benefit. N eil also keeps
tabs on market issues, and handles all of our electric resource R F P s and associated analysis,
including strategic planning. N eil is proposing to continue these duties, as well as represent
G U S in the CR R market, Q S E analysis, daily market bids, etc.
S T A F F R E C O M M E N D A T I O N :
S taff recommends approval of a P urchase O rder in the amount of $175,000 to be used as
needed for N eil’s services for F Y 17 (O ctober, 2016 – S eptember 20 1 7 ).
FINANCIAL IMPACT:
F unds in the amount of $175,000 are to be paid by the scheduling and forecasting returns in the
P urchased P ower budget.
G L #: 610-5-0 5 3 7-51-301 F Y 17: $34,000 ,000
SUBMITTED BY:
Chris Fo s ter - Res ource Planning & Intergration Manager
ATTACHMENTS:
Description Type
McAndrews - GUS 2017 Propos al Backup Material
McAndrews - CRR Cos ts to Date Backup Material
Page 19 of 50
1
August 19, 2016
Georgetown Utility Systems
300 Industrial Avenue
Georgetown, TX 78626
Attention: Chris Foster
Manager of Resource Planning and Integration
Re: Consulting Services for Resource Price Risk Management for Fourteen Months
Background
Georgetown Utilities has actively developed power supply contracts with market
participants to provide electric power for its utility load. Neil McAndrews and Associates
will continue to develop and maintain price and load forecasting models, and provide
forecasts to GUS and its load scheduling provider to manage the electric power supply and
to serve electric load. Forecasted shortage of resources will produce an acquisition plan for
additional resources; forecasts of surpluses will produce a plan for disposition of the surplus.
These schedules will be submitted daily (seven days per week prior to 8:30 AM) Neil
McAndrews and Associates will also provide congestion management of hedges on a
continuous basis to match resource congestion risks through the ERCOT CRR auctions
(daily and 20 monthly auctions per year). Other duties carried out by the contractor will be
the analysis of market conditions, regulations changes and impacts, and counter party
evaluations. It is anticipated that two Requests for Proposals (RFPs) will be developed and
deployed for power purchases. This work will also include the Qualified Scheduling Entity
contract evaluations to include management of intermittent renewable resources.
Neil McAndrews and Associates has been asked to continue to provide power price hedging
services, to develop Request for Proposals, and to evaluate and assist GUS personnel in
managing power supply price and performance risk.
The rates and estimated cost for this work are:
Rate for Neil McAndrews ………………………………$175/hour
The total annual cost is expected to be less than $ 175,000.00. Other issues may arise after
a contract is let, if they occur, these will be charged at a rate of $175 per hour. Any out of
pocket expenses will be charged at cost. Any additional work would require prior approval
of GUS.
Sincerely, Neil McAndrews
Page 20 of 50
Month CRRs/PCRRs Bought CRRs/PCRRs Credit total Congestion charges
Jun-14 $18,116.51 ($149,113.30)($130,996.79)$22,850.27
Jul-14 $79,781.03 ($130,714.92)($50,933.89)$55,048.43
Aug-14 $152,728.70 ($130,046.01)$22,682.69 $58,276.92
Sep-14 $59,592.78 ($126,635.82)($67,043.04)$140,042.05
Oct-14 $32,261.10 ($275,067.08)($242,805.98)$846,216.43
Nov-14 $35,436.12 ($64,501.96)($29,065.84)$12,083.09
Dec-14 $96,500.38 ($58,047.70)$38,452.68 $4,483.05
Jan-15 $47,597.97 ($77,086.33)($29,488.36)$38,710.81
Feb-15 $26,160.00 ($64,613.30)($38,453.30)$57,336.36
Mar-15 $30,295.71 ($153,363.97)($123,068.26)$64,339.60
Apr-15 $22,364.82 ($99,313.09)($76,948.27)$24,267.19
May-15 $70,692.92 ($137,267.73)($66,574.81)$64,956.08
Jun-15 $25,619.06 ($176,494.64)($150,875.58)$139,612.15
Jul-15 $120,338.70 ($161,147.74)($40,809.04)$60,126.54
Aug-15 $128,625.99 ($164,126.09)($35,500.10)$71,106.41
Sep-15 $105,283.74 ($206,214.42)($100,930.68)$146,686.30
Oct-15 $88,195.63 ($117,986.59)($29,790.96)$94,009.94
Nov-15 $91,666.07 ($97,252.19)($5,586.12)($9,091.52)
Dec-15 $85,935.81 ($126,326.23)($40,390.42)($70,893.87)
Jan-16 $152,935.40 ($83,256.46)$69,678.94 ($12,075.90)
Feb-16 $158,103.93 ($112,599.97)$45,503.96 ($18,851.88)
Mar-16 $95,197.10 ($313,247.12)($218,050.02)($203,600.43)
Apr-16 $106,433.37 ($303,609.09)($197,175.72)$40,971.81
May-16 $179,288.69 ($289,022.99)($109,734.30)($89,376.64)
Jun-16 $272,157.62 ($640,506.93)($368,349.31)$263,132.63
Page 21 of 50
Net congestion cost to City 12 mth total Target $3/mwh
($108,146.52)($114,409.67)($0.19)
$4,114.54 ($199,869.44)($0.33)
$80,959.61 ($92,050.99)($0.15)
$72,999.01 $234,066.33 $0.39
$603,410.45 $911,228.97 $1.51
($16,982.75)$919,193.69 $1.53
$42,935.73 $617,359.52 $1.03
$9,222.45 $566,310.66 $0.94
$18,883.06 $738,823.73 $1.23
($58,728.66)$663,545.99 $1.10
($52,681.08)$661,341.28 $1.09
($1,618.73)$594,367.12 $0.98
($11,263.43)$691,250.21 $1.13
$19,317.50 $706,453.17 $1.15
$35,606.31 $661,099.87 $1.07
$45,755.62 $633,856.48 $1.01
$64,218.98 $94,665.00 $0.15
($14,677.64)$96,970.11 $0.15
($111,284.29)($57,249.91)($0.09)
$57,603.04 ($8,869.32)($0.01)
$26,652.08 ($1,100.30)($0.00)
($421,650.45)($364,022.09)($0.59)
($156,203.91)($467,544.92)($0.75)
($199,110.94)($665,037.13)($1.07)
($105,216.68)($758,990.38)($1.21)
Page 22 of 50
City of Georgetown, Texas
Utility System Advisory Board
September 9, 2016
SUBJECT:
Cons id eration and p o s s ib le rec o mmendation to approve the p urc hase o f Bio xide fro m Evoqua Water
Tec hno lo gies LLC of Sarasota, Florida, in an amo unt not to exceed $70,000.00, for Fisc al Year 2016/2017.
-- David W. Tho mis o n, Water S ervic es Manager
ITEM SUMMARY:
In May 1998, Camp , Dres s er and McKee, Inc p erfo rmed a was tewater odor control s tudy. This study was
p erfo rmed as a res ult of Hydrogen Sulfide (H2S) odor c o mp laints in c ertain areas of the City. The stud y
evaluated d ifferent methods to mitigate the H2S problem with a rec ommend ation being made to us e
Bio xide, a product patented by Evo q ua Water Tec hno lo gies. Sinc e July 1999, the City has succ es s fully
used Bioxid e to c o ntro l odo r problems. Staff has determined that it is s till cons id ered the most effec tive
metho d to mitigate the H2S problem in the c ollec tion s ys tem at this time.
SPECIAL CONSIDERATIONS:
Evo q ua Water Tec hnologies is a sole s o urc e p ro vider o f Bioxid e and is the o nly loc ation that bids will b e
received and p ro c es s ed fo r Bioxid e.
STAFF RECOMMENDATION:
Staff rec o mmend s the p urc hase o f Bioxid e fro m Evoqua Water Technologies in an amo unt not to exceed
$70,000.00.
FINANCIAL IMPACT:
Funds fo r this additio nal expend iture are availab le in the Water Services Bud get.
F und Actual Budget
660-5-0530-51-336 S ervic es - Od o r Co ntrol $70,000.00 $70,000.00
SUBMITTED BY:
David W. Thomis on, Water Services Manager
Page 23 of 50
City of Georgetown, Texas
Utility System Advisory Board
September 9, 2016
SUBJECT:
Cons id eration and p o s s ib le rec o mmendation to renew the annual agreement fo r Material Ac q uisitio n to
p urc hase elec tric dis trib utio n, fiber and s ubs tatio n materials fo r F Y 2016-2017 from Tec hline Ltd. under
their c o ntract with the Lo wer Colorado River Authority (“LCRA”) Elec tric Material Acquis ition Pro gram in
the no t to exc eed amo unt o f $4,500,000.00. -- Wes ley Wright, P.E., Sys tems Engineering Direc tor
ITEM SUMMARY:
Renewal o f this agreement will allow the City of Georgetown to take ad vantage of lower p ric es and stoc k
availability fo r the c ontinued p urc has e o f electric d is tribution, fib er and s ub s tatio n materials fo r us e on CIP
and Op eratio nal p ro jects direc tly from Tec hline, the vend o r award ed the Electric Material Acquis itio n
Services Contrac t by LCRA.
Materials purchas ed through this agreement were c o mp etitively bid by LCRA, and are not included o n any
s o licitation is s ued and awarded b y the C ity. Materials are p urc hased on an as needed basis and are sto cked
in the C ity’s wareho us e for use by the Department fo r new c o nstruc tio n projec ts , maintenance of the
s ystems o r sto ck rep lenis hment. The no t to exceed total fo r this requirement is $4,500,000.00 b as ed o n
p lanned projec ts and maintenanc e his tory in p revious years .
Ac cording to Texas Loc al G o vernment Code 271.102 (c ), the City s atisfies any s tate laws req uiring the
lo cal go vernment to s eek competitive b id s for the p urc has e of the goods and services when purchas ing
und er Subc hap ter F. Co o p erative Purc has ing P ro gram. The Texas Lo cal Go vernment Code 271.101 s tates
that a munic ip ality may participate in a loc al agreement with a spec ial d is tric t. The City’s agreement with
LCRA allo wing ac c es s to this c o ntract has b een renewed .
This is a continuation of the previo us agreement for FY 2014-2015.
STAFF RECOMMENDATION:
Staff rec o mmend s the ap p ro val o f purchas es o f materials under the agreement with LCRA.
FINANCIAL IMPACT:
Funds fo r the planned expend itures are availab le in the Elec tric Cap ital Improvement and Operatio ns
Budgets
SUBMITTED BY:
Wes ley Wright, P.E., S ystems Engineering Direc to r
Page 24 of 50
City of Georgetown, Texas
Utility System Advisory Board
September 9, 2016
SUBJECT:
Cons id eration and p o s s ib le rec o mmendation to renew the c o ntract for labor s ervic es for Elec tric System
Overhead Cons truc tio n and Maintenance to Bird Elec tric Enterp ris es , LLC., of Eas tland , Texas , in the not
to exc eed amo unt o f $1,100,000.00. -- Wesley Wright, P.E., Sys tems Engineering Direc tor
ITEM SUMMARY:
The b id for Elec tric Sys tem Overhead Co nstruc tio n and Maintenance is a labor o nly c o ntract, to cons truc t
p lanned or antic ip ated CIP, Develo p ment and Maintenance p ro jects in the no t to exc eed amount
o f $1,100,000.00, whic h inc ludes a pric e esc alatio n o f 5% as s p ecified in the b id . T he term will
b egin Oc tober 1, 2016 through S ep tember 30, 2017.
STAFF RECOMMENDATION:
Staff is recommending renewal of this bid to Bird Elec tric Enterp ris es , LLC , o f Eas tland , Texas .
FINANCIAL IMPACT:
Funds fo r the planned expend itures are availab le in the Elec tric Cap ital Improvement and Operatio ns
Budgets
SUBMITTED BY:
Wes ley Wright, P.E., S ystems Engineering Direc to r
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City of Georgetown, Texas
Utility System Advisory Board
September 9, 2016
SUBJECT:
Cons id eration and p o s s ib le rec o mmendation to renew the c o ntract for the Elec tric S ystem Undergro und
Cons tructio n & Maintenanc e with Ped ro S.S. S ervic es , Inc . o f Aus tin, Texas , in the not to
exc eed amount o f $1,000,000.00. – Wesley Wright, P.E., Sys tems Engineering Direc tor
ITEM SUMMARY:
This contrac t provid es labor o nly sup p o rt for und erground cons tructio n, maintenance, trenc hing and
cond uit requirements fo r the Elec tric System. The c o ntract was award ed to Pedro S.S. S ervic es for b id ’s
# 201448 fo r lab o r only s ervic es on Sep temb er 23, 2014. P ed ro S ervic es has p erfo rmed well over the p as t
years completing p ro jects ac ro s s the City’s Elec tric Sys tem. The term for the s ec ond renewal of this
contrac t will be fro m Oc tober 1, 2016 to Sep tember 30, 2017. The contrac to r will bill fo r labor s ervic es
rendered b as ed o n unit p ricing as outlined with the agreement no t to exc eed $1,000,000.00, whic h inc ludes
a pric e esc alatio n o f 5% as s p ecified in b id , and is bas ed o n anticipated CIP, Develo p ment and
Maintenance projec ts to b e c o nstruc ted in the term o f this agreement.
STAFF RECOMMENDATION:
Staff rec o mmend s approval of the renewal with P ed ro S S.
FINANCIAL IMPACT:
Funds fo r the planned expend itures are availab le in the Elec tric Cap ital Improvement and Operatio ns
Budgets
SUBMITTED BY:
Wes ley Wright, P. E., Sys tems Engineering Direc tor
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City of Georgetown, Texas
Utility System Advisory Board
September 9, 2016
SUBJECT:
Cons id eration and p o s s ib le rec o mmendation to approve annual tas k o rd ers : Tas k Order MEI-17-001 for
Elec tric System & Planned Capital Improvement Projec ts in the no t to exc eed amo unt o f $460,000.00,
Task Order MEI-17-002 fo r Electric Sys tem Engineering Planning and Engineering As s is tance in the no t to
exc eed amount o f $250,000.00 and Tas k o rder MEI-17-003 for New Develo p ment Engineering and Design
Assistanc e in the no t to exc eed amount of $590,000.00 with Mc Cord Engineering, Inc., o f Co llege
Station, Texas , for p ro fes s io nal engineering s ervic es . – Wes ley Wright, P.E., S ys tems Engineering Direc to r
ITEM SUMMARY:
Professional Engineering services are required fo r the 2016-2017 Fis cal Year Capital Improvement Pro jects ,
New Develop ment Engineering and Design As s is tanc e, Elec tric S ystem Engineering P lanning and
s p ecialized s tudies . Mc Cord Engineering, Inc . (MEI) is familiar with our elec tric utility sys tem, standards
and spec ifications and has highly q ualified profes s ionals to wo rk o n o ur projec ts . MEI has wo rked fo r the
City o f Georgeto wn for o ver 20 years and has s uc ces s fully completed a variety of d evelopment and capital
imp ro vement projec ts fo r the utility.
Attac hed fo r your review and cons id eration is Tas k Ord er MEI-17-001 in the not to exceed amo unt o f
$460,000.00. T he p urpose o f this task order is to p ro vide p reliminary and final electric s ystem engineering
and d es ign fo r planned Capital Improvement p ro jects detailed within the tas k order and five year CIP p lan.
Attac hed fo r your review and cons id eration is Tas k Ord er MEI-17-002 in the not to exceed amo unt o f
$250,000.00. T he p urpose o f this task order is to s erve as general engineering s up p o rt fo r sys tem
p lanning, reliability and o ther vario us tasks suc h as Master P lan updates , s ys tem ap p rais al evaluatio ns,
Mils o ft Map ping as s is tance and p o licy rec ommend ations .
Attac hed fo r your review and cons id eration is Tas k Ord er MEI-17-003 in the not to exceed amo unt o f
$590,000.00. T he p urpose o f this task order is to p ro vide p reliminary and final electric d es ign for New
Develo p ment Projec ts . Thes e unplanned p rojec ts req uire MEI’s as s is tance to produce s ervic e delivery
d es ign projec t pac kages as well as load impac t evaluation for new elec tric lo ad s c o nnected to the
existing sys tem.
STAFF RECOMMENDATION:
Staff reques ts a rec ommend ation to the ap proval of Task Order MEI-17-001, MEI-17-002 and MEI-17-003
as desc rib ed ab o ve with McCo rd Engineering, Inc ., of College S tatio n, Texas .
FINANCIAL IMPACT:
Funds fo r the planned expend itures are availab le in the Elec tric Cap ital Improvement and Operatio ns
Budgets
SUBMITTED BY:
Wes ley Wright, P.E., S ystems Engineering Direc to r
ATTACHMENTS:
Description Type
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MEI-17-001 Cover Memo
MEI-17-002 Cover Memo
MEI-17-003 Cover Memo
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City of Georgetown, Texas
Utility System Advisory Board
September 9, 2016
SUBJECT:
Executive Session
In compliance with the Op en Meetings Act, C hapter 551, Go vernment Code, Vernon's Texas Codes,
Annotated, the items lis ted below will be d is c us s ed in closed s es s io n and are s ubjec t to actio n in the
regular sessio n.
Sec. 551.086 Competitive Matters
Disc ussion related to a Letter of Intent with Sus tainab le Ho ld ings . -- Chris Fos ter, Res o urc e P lanning and
Integratio n Manager
ITEM SUMMARY:
NOTE: Attac hments will be d is tributed d uring Exec utive Session
FINANCIAL IMPACT:
-
SUBMITTED BY:
Chris Fo s ter, R es o urc e P lanning and Integratio n Manager
Page 49 of 50
City of Georgetown, Texas
Utility System Advisory Board
September 9, 2016
SUBJECT:
Ac tion from Exec utive Session
-- S ustainable Ho ld ings Letter of Intent
ITEM SUMMARY:
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
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