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Home My WebLink AboutAgenda_GVPID_10.14.2019Notice of Meeting for the Georgetown Village P ublic I mprov ement District of the City of Georgetown October 14, 2019 at 6:00 P M at West Side Serv ice Center, located at 5501 Williams Dr Georgetown, T X 78633 T he C ity of G eorgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require as s is tance in partic ipating at a public meeting due to a disability, as defined under the ADA, reas onable as s is tance, adaptations , or ac commodations will be provided upon request. P leas e c ontact the C ity S ec retary's O ffic e, at leas t three (3) days prior to the sc heduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626 for additional information; T T Y users route through R elay Texas at 711. Regular Session (T his R egular S es s ion may, at any time, be rec es s ed to c onvene an Exec utive S es s ion for any purpose authorized by the O pen Meetings Act, Texas G overnment C ode 551.) A C all to O rder B C hange in financ ial reporting and P resentation of the G eorgetown Village P ublic Improvement District (G VP I D) monthly financ ial report for the month of S eptember 2019. - P aul Diaz C Update and presentation from the Augus t S ub-C ommittee Meeting. (S eptember meeting was cancelled) -- Eric Nuner, Assistant P arks Direc tor L egislativ e Regular Agenda D P ublic Wishing to Address the Board O n a subject that is posted on this agenda: P leas e fill out a s peaker registration form which c an be found on the table at the entranc e to the Board Meeting. C learly print your name and the letter of the item on whic h you wis h to s peak and pres ent it to the S taff Liais on, prior to the start of the meeting. You will be called forward to s peak when the Board c onsiders that item. O nly persons who have delivered the speaker form prior to the meeting being called to order may speak. On a subject not posted on the agenda: P ers ons may add an item to a future R egular sc heduled Board agenda by filing a written reques t with the S taff Liaison no later than one week prior to the Board meeting. T he reques t must include the s peaker ’s name and the s pecific topic to be addressed with sufficient information to inform the board and the public. Only those persons who have submitted a timely request will be allowed to speak. F or Board Liais on contac t information, please logon to https://governm ent.georgetow n.org/gvpid/ -At time of posting, no person/s had signed up to address T he B oard E C ons ideration and possible action to approve the Updated Minutes for R egular June 2019 & July 2019 Meeting and the Minutes of the R egular Meeting for August 12, 2019, - Tina Davis, Board Liaison F C ons ideration and possible action to approve the Corrected Minutes of the S ub-C ommittee for May 2019 & Minutes of the S ub C ommittee for June 2019 & August 2019- Tina Davis, Board Liaison Page 1 of 49 Adjournment Ce rtificate of Posting I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of Meeting was posted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a plac e readily acc es s ible to the general public as required by law, on the _____ day of _________________, 2019, at __________, and remained s o posted for at leas t 72 c ontinuous hours prec eding the s cheduled time of said meeting. __________________________________ R obyn Dens more, C ity S ec retary Page 2 of 49 City of Georgetown, Texas Georgetown Village Improvement District October 14, 2019 S UB J E C T: C hange in financial reporting and P res entation of the G eorgetown Village P ublic Improvement Dis tric t (G VP I D) monthly financial report for the month of S eptember 2019. - P aul Diaz IT E M S UMMARY: C hange in financial reporting and pres entation of the financ ial report for the month S eptember, 2019 F IN AN C IAL IMPAC T: . S UB MIT T E D B Y: P aul Diaz, Budget Manager AT TAC H ME N T S: Description Type GVPID Aug Financial Backup Material GVPID Sept Monthly Fund Schedule Expens e Backup Material GVPID Sept Monthly Fund Schedule Revenue Backup Material GVPID Sept Monthly Fund Schedule Backup Material Page 3 of 49 18/19 Budget YTD Activity Variance Revenues: Ad Valorem Taxes 426,392$ 427,009$ 617$ Interest Earned 4,000 16,548 12,548 Total Revenues 430,392 443,558 13,166 Expenditures: Administrative Fee- General Fund 38,210 28,738 9,472 Office Supplies 300 275 25 Brochures, Advertising 142 142 0 Insurance 500 - 500 Contracts & Leases, Primary 90,160 87,611 2,549 Contracts & Leases, Secondary 15,000 - 15,000 Special Services 4,858 2,550 2,308 Utilities/Irrigation 41,000 34,844 6,156 Maintenance, Sidewalks 30,000 29,897 103 Maintenance, Irrigation 6,000 2,950 3,050 Maintenance, Ponds 6,300 6,300 Maintenance, Repairs 10,000 10,000 Maintenance, Alleys 500 500 Maintenance, Street Trees 50,000 50,000 Administrative Fee - Joint Service 15,924 11,943 3,981 Total Expenditures 308,894 198,951 109,943 Capital: Park Improvements - Madrone Park 160,000 103,250 56,750 Park Improvements - Shell Rd 195,227 - 195,227 Park Improvements - Parklets 279,794 - 279,794 Park Improvements - Rowan Park 143,141 - 143,141 Total Expenditures 778,162 103,250 674,912 Current Year Variance (656,664) 141,357 798,021 Beginning Fund Balance 763,359 797,650 [A]34,291 Current Funds Available 106,695$ 939,007$ 832,312$ Contingency Reserve 106,000 106,000 - Current Funds Available 695$ 833,007$ 832,312$ Notes: •The majority of property tax collections occur in January. •YTD activity includes encumbrances. •Year End YTD activity becomes audited activity each following January. •Fiscal year is from October 1 to September 30. •Unaudited financial statements prepared by the City of Georgetown, as of 9/03/19 [A]Unaudited beginning fund balance. Financial Statement Village PID August 31, 2019 Page 4 of 49 9-04-2019 12:40 PM C I T Y O F G E O R G E T O W N PAGE: 1 FINANCIAL STATEMENT (UNAUDITED) AS OF: AUGUST 31ST, 2019 234-VILLAGE PID ANNUAL CURRENT Y-T-D % OF Y-T-D BUDGET REVENUES BUDGET PERIOD ACTUAL BUDGET ENCUMB.BALANCE _____________________________________________________________________________________________________________________________ REVENUE ======= PRIMARY REVENUE 4-0001-40-100 AD VALOREM TAX 426,392.00 0.00 427,009.47 100.14 0.00 ( 617.47) TOTAL PRIMARY REVENUE 426,392.00 0.00 427,009.47 100.14 0.00 ( 617.47) INTEREST 4-0001-42-100 ALLOCATED INTEREST 4,000.00 0.00 16,185.50 404.64 0.00 ( 12,185.50) 4-0001-42-152 GISD TAX (PID) INTEREST 0.00 0.00 362.91 0.00 0.00 ( 362.91) TOTAL INTEREST 4,000.00 0.00 16,548.41 413.71 0.00 ( 12,548.41) DEVELOPMENT FEE _____________ _____________ _____________ ______ ______________ _______________ ____________________________________________________________________________________ TOTAL REVENUE 430,392.00 0.00 443,557.88 103.06 0.00 ( 13,165.88) VILLAGE PID =========== OTHER _____________ _____________ _____________ ______ ______________ _______________ ____________________________________________________________________________________ _____________________________________________________________________________________________________________________________ *** TOTAL REVENUES ***430,392.00 0.00 443,557.88 103.06 0.00 ( 13,165.88) ============= ============= ============= ====== ============== =============== Page 5 of 49 9-04-2019 12:40 PM C I T Y O F G E O R G E T O W N PAGE: 2 FINANCIAL STATEMENT (UNAUDITED) AS OF: AUGUST 31ST, 2019 234-VILLAGE PID REVENUE ANNUAL CURRENT Y-T-D % OF Y-T-D BUDGET EXPENSES BUDGET PERIOD ACTUAL BUDGET ENCUMB. BALANCE _____________________________________________________________________________________________________________________________ _____________________________________________________________________________________________________________________________ Page 6 of 49 9-04-2019 12:40 PM C I T Y O F G E O R G E T O W N PAGE: 3 FINANCIAL STATEMENT (UNAUDITED) AS OF: AUGUST 31ST, 2019 234-VILLAGE PID COMMUNITY SERVICES ANNUAL CURRENT Y-T-D % OF Y-T-D BUDGET EXPENSES BUDGET PERIOD ACTUAL BUDGET ENCUMB. BALANCE _____________________________________________________________________________________________________________________________ VILLAGE PID =========== OPERATIONS 5-0211-51-110 GENERAL FUND ALLOCATION 38,210.00 0.00 28,738.44 75.21 0.00 9,471.56 5-0211-51-111 OFFICE SUPPLIES 300.00 0.00 199.98 91.66 75.00 25.02 5-0211-51-130 BROCHURES, ADVERTISING 142.00 0.00 141.90 99.93 0.00 0.10 5-0211-51-200 INSURANCE 500.00 0.00 0.00 0.00 0.00 500.00 5-0211-51-310 CONTRACT & LEASES, PRIMARY 90,160.00 7,273.75 73,063.54 97.17 14,547.54 2,548.92 5-0211-51-311 CONTRACT & LEASES, SECONDA 15,000.00 0.00 0.00 0.00 0.00 15,000.00 5-0211-51-330 SPECIAL SERVICES 4,858.00 0.00 1,912.50 52.49 637.50 2,308.00 5-0211-51-430 UTILITIES 41,000.00 3,873.53 34,844.14 84.99 0.00 6,155.86 5-0211-51-501 MAINT, SIDEWALKS 30,000.00 0.00 39,794.09 99.66 ( 9,897.20) 103.11 5-0211-51-502 MAINT, IRRIGATION 6,000.00 545.00 1,738.75 49.17 1,211.50 3,049.75 5-0211-51-503 MAINT , PONDS 6,300.00 0.00 0.00 0.00 0.00 6,300.00 5-0211-51-504 MAINT, REPAIRS 10,000.00 0.00 0.00 0.00 0.00 10,000.00 5-0211-51-506 MAINT, ALLEYS 500.00 0.00 0.00 0.00 0.00 500.00 5-0211-51-507 MAINT, STREET TREES 50,000.00 0.00 0.00 0.00 0.00 50,000.00 5-0211-51-950 JOINT SERVICES ALLOCATION 15,924.00 0.00 11,943.00 75.00 0.00 3,981.00 TOTAL OPERATIONS 308,894.00 11,692.28 192,376.34 64.41 6,574.34 109,943.32 CAPITAL 5-0211-52-820 PARK IMPROVEMENTS- MADRONE 160,000.00 23,280.00 41,330.00 64.53 61,920.00 56,750.00 5-0211-52-821 PARK IMPROVEMENTS PARKLETS 279,794.00 0.00 0.00 0.00 0.00 279,794.00 5-0211-52-822 PARK IMPROVEMENTS-ROWAN PA 143,141.00 0.00 0.00 0.00 0.00 143,141.00 5-0211-52-823 IMPROVEMENT - SHELL RD 195,227.00 0.00 0.00 0.00 0.00 195,227.00 TOTAL CAPITAL 778,162.00 23,280.00 41,330.00 13.27 61,920.00 674,912.00 ____________________________________________________________________________________ TOTAL VILLAGE PID 1,087,056.00 34,972.28 233,706.34 27.80 68,494.34 784,855.32 _____________________________________________________________________________________________________________________________ TOTAL COMMUNITY SERVICES 1,087,056.00 34,972.28 233,706.34 27.80 68,494.34 784,855.32 _____________________________________________________________________________________________________________________________ *** TOTAL EXPENSES *** 1,087,056.00 34,972.28 233,706.34 27.80 68,494.34 784,855.32 ============= ============= ============= ====== ============== =============== *** REVENUES OVER/(UNDER) EXPENSES( 656,664.00)( 34,972.28 209,851.54 21.53-( 68,494.34)( 798,021.20) *** END OF REPORT *** Page 7 of 49 Expenses Detail Row Labels FY2019 Budget FY2019 YTD % of Budget FY2019 Projected 234-5-0211-51-110 GENERAL FUND ALLOCATION 38,210 38,291 100.21%38,210 234-5-0211-51-111 OFFICE SUPPLIES 300 279 93.12%300 234-5-0211-51-130 BROCHURES, ADVERTISING 142 142 99.93%- 234-5-0211-51-200 INSURANCE 500 - 0.00%500 234-5-0211-51-310 CONTRACT & LEASES, PRIMARY LAN 90,160 87,611 97.17%90,160 234-5-0211-51-311 CONTRACT & LEASES, SECONDARY L 15,000 - 0.00%15,000 234-5-0211-51-330 SPECIAL SERVICES 4,858 2,550 52.49%2,550 234-5-0211-51-430 UTILITIES 41,000 41,201 100.49%41,000 234-5-0211-51-501 MAINT, SIDEWALKS 30,000 29,897 99.66%30,000 234-5-0211-51-502 MAINT, IRRIGATION 6,000 3,152 52.54%6,000 234-5-0211-51-503 MAINT , PONDS 6,300 - 0.00%6,300 234-5-0211-51-504 MAINT, REPAIRS 10,000 - 0.00%10,000 234-5-0211-51-506 MAINT, ALLEYS 500 - 0.00%500 234-5-0211-51-507 MAINT, STREET TREES 50,000 3,120 6.24%50,000 234-5-0211-51-950 JOINT SERVICES ALLOCATION 15,924 15,924 100.00%15,924 234-5-0211-52-820 PARK IMPROVEMENTS- MADRONE PAR 355,227 103,250 29.07%355,227 234-5-0211-52-821 PARK IMPROVEMENTS PARKLETS 279,794 - 0.00%279,794 234-5-0211-52-822 PARK IMPROVEMENTS-ROWAN PARK 143,141 - 0.00%143,141 Grand Total 1,087,056 325,418 29.94%1,084,606 Page 8 of 49 Revenue Detail Row Labels FY2019 Budget FY2019 YTD % Of Budget FY2019 Projected 234-4-0001-40-100 AD VALOREM TAX 426,392 427,709 100.3%426,392 234-4-0001-42-100 ALLOCATED INTEREST 4,000 18,469 461.7%12,000 234-4-0001-42-152 GISD TAX (PID) INTEREST - 496 0.0%200 Grand Total 430,392 446,673 103.8%438,592 Page 9 of 49 Fund Schedule FY2019 Budget FY2019 Year to Date FY2019 Projected Beginning Fund Balance 797,650 797,650 100%797,650 Revenues FY2019 Budget FY2019 Year to Date % Of Budget FY2019 Projected Tax Revenue 426,392 427,709 100.31%426,392 Interest 4,000 18,964 474.11%12,200 Grand Total 430,392 446,673 103.78%438,592 Expenses FY2019 Budget FY2019 Year to Date % of Budget FY2019 Projected Capital 778,162 103,250 13.27%778,162 Contract & Leases 105,160 87,611 83.31%105,160 Maintenance 102,800 36,169 35.18%102,800 Administrative Charges 54,134 54,215 100.15%54,134 Operations 46,800 44,173 94.39%44,350 Grand Total 1,087,056 325,418 29.94%1,084,606 FY2019 Budget FY2019 Year to Date FY2019 YTD2 FY2019 Projected Ending Fund Balance 140,986 918,905 918,905 151,636 CAFR Adjustment - - - - Contingency Reserve 106,000 106,000 106,000 106,000 Shell Landscape - - - - Available Fund Balance 34,986 812,905 812,905 45,636 Page 10 of 49 City of Georgetown, Texas Georgetown Village Improvement District October 14, 2019 S UB J E C T: Update and pres entation from the August S ub-C ommittee Meeting. (S eptember meeting was c anc elled) -- Eric Nuner, As s is tant P arks Director IT E M S UMMARY: C ity staff and C ovey Landsc ape Architec ts will provide an update on the progress of design process for the proposed G VP I D c apital improvement projects . F IN AN C IAL IMPAC T: . S UB MIT T E D B Y: Eric Nuner - Assistant P arks & R ec Direc tor AT TAC H ME N T S: Description Type GVPID October Board Meeting Backup Material GVPID-OPCC Backup Material Page 11 of 49 Georgetown Village PID | Key Map Page 1 of 9 Large Parks Shell Road & Enchanced Entries Parklets City Parks- Rowan Madrone (Alternate) Adkins Park Greenside Green Grove Hanover Fairfield Westbury Shell Chestnut Village Glen Spring Court Cedar Elm 1 1 2 3 4 4 5 6 7 8 9 10 11 2 Sh e l l R o a d 1 2 3 6 5 7 9 8 11 10 1 2 ROWAN CHESTNUT CEDAR ELMVILLAGE GLEN SPRING COURT WESTBURY SHELL HANOVER GREENSIDE ADKINS FAIRFIELD GREEN GROVE MADRIDMADRONE Page 12 of 49 Georgetown Village PID | Materials | Concepts Board Page 2 of 9 Page 13 of 49 Georgetown Village PID | Adkins & Greenside Parklets Page 3 of 9 0 1020 40 SHADE TR E E SHADE TR E E SHADE TR E E EXISTING T U R F BOULDER BOULDERRIVER ROC K DG ORNAMEN T A L T R E E PERSPECTIVE ORNAMEN T A L T R E E RELOCATE MUTT MITT & TRASH CAN MOVE MUTT MITT MOVE TRASH CAN EXISTING BENCH PLANTING SIGNAGE EXISTING MULCH EXISTING WHITE FENCE EXISTING TURF CONTINUE SIDEWALK REMOVE BENCH TO RELOCATE Page 14 of 49 Georgetown Village PID | Fairfield Parklet Page 4 of 9 0 1020 40 MUTT MITT TRASH CAN PARKLET SIGN SIGN NODES OFFER OPPORTUNITY FOR NATURAL SEATING/ LANDSCAPE BOULDERS MOVE MUTT MITT BEHIND & AWAY FROM PERIMETER LOCATE SIGN IN DG AREAS TO HELP IDENTIFICATION -MINIMAL PLANTING CRUSHED GRANITE PATHWAY DG PATH MAIL BOX EXISTING SHADE TREES MAKE TABLE ACCESSIBLE EXPAND SEATING NODE PERSPECTIVE Page 15 of 49 Georgetown Village PID | Westbury - Shell Parklet Page 5 of 9 0 1020 40 SCREEN O F ORNAME N T A L TREES MULCH U N D E R TREES MULCH U N D E R TREES PARK SIG N PARK SIG N DG BOULDER S MULCH TRASH CA N MUTT MIT T DG TRAIL DG RELOCAT E EXISTING B E N C H RELOCAT E E X I S T I N G BENCH STEEL ED G I N G DG TRAIL & SEATING A R E A S PERSPECTIVE Page 16 of 49 Georgetown Village PID | Chestnut Parklet Page 6 of 9 0 1020 40 HIDE UTILITIES DG SEATING AREA NEW PARK SIGN STONE RETAINING WALL RELOCATE MUTT MITT RELOCATE BENCHES & TABLES QUARRY BLOCK SEATING MULCH AREA STEEL EDGING RELOCATE TRASH CAN MAILBOX PERSPECTIVE Page 17 of 49 Georgetown Village PID | Spring Court Parklet Page 7 of 9 0 1020 40 EXISTING TURFMULCH MULCH W/ QUARRY BLOCK SEATING NEW SIGN STONE WALL DG PERSPECTIVE Page 18 of 49 Georgetown Village PID | Rowan Parklet Page 8 of 9 0 1020 40 BENCH & TRASH CAN BERM W/ ORNAMENTAL TREES IRRIGATED PLAY LAWN IRRIGATED LAWN SHADED SEATING PICNIC AREA EXISITNG PLAYGROUND BERM 4 FOOT SIDEWALK Page 19 of 49 Georgetown Village PID | Madrone Parklet Page 9 of 9 0 1020 40 EXISTING METAL FENCE EXISTING SIGN EXTEND PICNIC AREA TURF BERM EXISTING ENTRY COLUMNS PROPOSED TURF BERM PROPOSED SHADE TREE PROPOSED SHADE TREES PROPOSED SHADE TREE NEW TURF LAWN PROPOSED TURF ENHANCED SEATING WALLS W/ ACCESSIBLE PAVING PROPOSED IRRIGATED TURF TODDLER PLAYGOUND EXISTING NATIVE GRASS Page 20 of 49 1 4228 LF $ 6.00 # $ 25,368.00 2 11 CY $ 250.00 $ 2,642.50 3 865 SF $ 6.00 $ 5,190.00 4 13 each $ 3,000.00 $ 39,000.00 5 14 each $ 400.00 $ 5,600.00 6 18 each $ 800.00 $ 14,400.00 7 14 each $ 600.00 $ 8,400.00 8 592 FF $ 40.00 $ 23,680.00 9 5 SF $ 125.00 $ 625.00 10 2 each $ 1,400.00 $ 2,800.00 11 6 each $ 500.00 $ 3,000.00 12 146 CY $ 60.00 $ 8,740.20 13 6 each $ 500.00 $ 3,000.00 14 219 CY $ 120.00 $ 26,227.20 15 19 each $ 500.00 $ 9,500.00 16 8 each 1,000.00 8,000.00 17 3 each $ 1,000.00 $ 3,000.00 18 415 CY $ 65.00 $ 26,975.00 19 620 CY $ 65.00 $ 40,302.19 20 100 CY $ 65.00 $ 6,500.00 21 105402 SF $ 1.50 $ 158,103.00 TOTAL SITEWORK: (Items 1 ‐ 21) $ RELOCATED PICNIC TABLE LARGE BOULDER DECOMPOSED GRANITE RELOCATED CHESS TABLE 421,053.09 TOP SOIL BED PREP (12ʺ DEEP) IRRIGATION BERMS LIMESTONE BLOCK ACCESSIBLE RAMP MEDIUM BOULDER SHREDDED HARDWOOD MULCH EXISTING TRASH RECEPTACLE RETAINING WALL FILTER FABRIC MONUMENT SIGN EXISTING MUTT MITT STATION EXISTING BENCH STEEL EDGING RIVER ROCK 5ʹ WIDTH SIDEWALK Opinion of Probable Cost Georgetown Village PID Improvements ITEM NO.ESTIMATED QUANTITY UNIT COMMON NAME UNIT PRICE TOTAL PRICE 1 of 2Page 21 of 49 Opinion of Probable Cost Georgetown Village PID Improvements ITEM NO.ESTIMATED QUANTITY UNIT COMMON NAME UNIT PRICE TOTAL PRICE 1 3 each $ 1,400.00 # $ 4,200.00 2 28 each $ 1,200.00 $ 33,600.00 5 235 s.f. $ 35.00 $ 8,225.00 8 25 l.f. $ 15.00 $ 375.00 16 50273 SF $ 0.15 $ 7,540.95 TOTAL PLANTS: (Items 1 ‐ 16) $53,940.95 TOTAL SITEWORK: $421,053.09 TOTAL PLANTS: $53,940.95 Sub‐Total: $‐ 474,994.04 Excavation and Hauloff Allowance: $‐ 25,000.00 Traffic Control: $‐ 20,000.00 Tree Protection: $‐ 15,000.00 Complete Electrical and Lighting at Entries: $‐ 30,000.00 Sub‐Total: $‐ 564,994.04 Mobilzation, Insurance, Bonds (not to exceed 5% of bid): $‐ 28,249.70 Grand Total: $‐ 593,243.74 HYDROMULCH 1‐GALLON SHRUBS 3‐GALLON SHRUBS ORNAMENTAL TREES SHADE TREE 2 of 2Page 22 of 49 City of Georgetown, Texas Georgetown Village Improvement District October 14, 2019 S UB J E C T: Public Wishing to Address the Board O n a subject that is posted on this agenda: P lease fill out a speaker regis tration form whic h can be found on the table at the entrance to the Board Meeting. C learly print your name and the letter of the item on which you wish to speak and present it to the S taff Liaison, prior to the start of the meeting. You will be c alled forward to speak when the Board cons iders that item. O nly pers ons who have delivered the s peaker form prior to the meeting being called to order may s peak. On a subject not posted on the agenda: P ersons may add an item to a future R egular s cheduled Board agenda by filing a written request with the S taff Liais on no later than one week prior to the Board meeting. T he request mus t inc lude the speaker’s name and the spec ific topic to be addres s ed with s uffic ient information to inform the board and the public . Only those persons who have submitted a timely request will be allowed to speak. F or Board Liaison c ontact information, pleas e logon to https://government.georgetow n.org/gvpid/ -At time of posting, no person/s had signed up to address T he B oard IT E M S UMMARY: F IN AN C IAL IMPAC T: . S UB MIT T E D B Y: Marlene Mc Michael, C hair P ers on Page 23 of 49 City of Georgetown, Texas Georgetown Village Improvement District October 14, 2019 S UB J E C T: C onsideration and pos s ible ac tion to approve the Updated Minutes for R egular June 2019 & July 2019 Meeting and the Minutes of the R egular Meeting for Augus t 12, 2019, - Tina Davis , Board Liais on IT E M S UMMARY: Updated Minutes for R egular June 2019 & July 2019 Meeting and the Minutes of the R egular Meeting for August 12, 2019 F IN AN C IAL IMPAC T: . S UB MIT T E D B Y: Tina Davis, Board Liaison AT TAC H ME N T S: Description Type GVPID Minutes 06.10.2019 and update Backup Material GVPID Minutes 07.15.2019 and updates Backup Material GVPID Minutes 08.12.2019 Backup Material Page 24 of 49 Page 25 of 49 Page 26 of 49 Page 27 of 49 Page 28 of 49 Page 29 of 49 Page 30 of 49 Page 31 of 49 Page 32 of 49 Page 33 of 49 Page 34 of 49 Page 35 of 49 Page 36 of 49 Page 37 of 49 Georgetown Village PID Page 1 of 3 August 12, 2019 City of Georgetown, Texas Georgetown Village Public Improvement District Advisory Board Meeting Minutes Monday, August 12, 2019 at 6:00 p.m. West Side Service Center located at 5501 Williams Dr. Georgetown, TX 78633 Board Members Present: Marlene McMichael - Chair; Norma Baker; Marsi Liddell; Gary Newman - Developer Rep.; Penny Evans; Cara McKinney; Steve Taylor – Alternate; Michael Charles (arrived at 6:03 pm) Board Members Absent: NONE Staff Members Present: Wayne Reed – Assistant City Manager; Ray Miller – Transportation Planning Coordinator; Seth Gibson – Management Analyst; Travis Baird – Real Estate Services Manager; Laci Grobler - Senior Accountant; Laura Wilkins, Executive Assistant Staff Members Absent: Eric Nuner – Assistant Parks Director, Christi Rawls – Assistant Controller Others Present: NONE Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A. Call to Order - called to order at 6:00 PM by McMichael B. Presentation of the Georgetown Village Public Improvement District (GVPID) monthly financial reports for the month of July 2019. - Laci Grobler Ms. Grobler presented the budget report for the month of July, 2019. Notes: 62.7% of the budget has been spent with 83% of the budget year completed. Available fund balance of $834,233.00. Question from Liddell – what was the Year-to-Date expense of $103,250 for? Reed explained that Eric Nuner is out today - he has been approving the invoices so would know this answer. Question if Eric would be at the Subcommittee meeting on Wednesday? He is expected to be there. Liddell asked that we follow up with them with those details. Legislative Regular Agenda C. Public Wishing to Address the Board On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the table at the entrance to the Board Meeting. Clearly print your name and the letter of the item on which you wish to speak and present it to the Staff Page 38 of 49 Georgetown Village PID Page 2 of 3 August 12, 2019 Liaison, prior to the start of the meeting. You will be called forward to speak when the Board considers that item. Only persons who have delivered the speaker form prior to the meeting being called to order may speak. On a subject not posted on the agenda: Persons may add an item to a future Regular scheduled Board agenda by filing a written request with the Staff Liaison no later than one week prior to the Board meeting. The request must include the speaker’s name and the specific topic to be addressed with sufficient information to inform the board and the public. Only those persons who have submitted a timely request will be allowed to speak. For Board Liaison contact information, please logon to https://government.georgetown.org/gvpid/ -At time of posting, no person/s had signed up to address The Board D. Consideration and possible action to recommend acceptance of 5 lots in Phases 1, 2, & 3 the Georgetown Village, including water quality, drainage, and open space lots, located along Bowline Drive, Crown Anchor Bend, and Sheepshank Drive. - Travis Baird, Real Estate Services Manager Baird presented the item. Continuation of work being done as development occurs. Acceptance of lots by the City for maintenance. Most often these lots are drainage related – also include some parklets/pocket parks. Mowing and on-going maintenance. Worked with KB Homes to make certain the lots the City accepts are at acceptable standards and in good condition. McKinney - question on lot on Sheepshank was in poor condition – asked if that been resolved? Baird responded that yes – City worked with KB and that one received extra work to be brought up to acceptable level. All have been inspected. McMichael – has the one at Crown Anchor been upgraded to our standard? Answered by Baird – it was inspected by Jaime Beran in the Parks Department. Other discussion for clarification – parklets, access/maintenance ways, drainage ways, etc. Baird – we will apply a different terminology, other than parklet, to those areas to avoid confusion. Charles – asked that Mr. Taylor give feedback as he lives in Creekside. Taylor says he believes it is fine – has been improved with plantings, etc. – looks like part of the neighborhood. Likes the buffer near where the new proposed subdivision is going in. Liddell – question that is related but possibly off-topic: Rosedale backs up against the detention pond at Serenada – the large lot – has not been mowed. Newman – they have paid to have that mowed – it should have been done. Baird – City took over the ponds near the ponds at Rosedale at Naranjo and Rosedale at. Madrid – have not taken over Rosedale and Bellaire or the large one Naranjo in the SE quadrant. Baird – will follow-up on this. Question from Newman – how are the lots transferred to the City? Answered by Baird – these are done by deed. McKinney – when does actual mowing pick up by the City once deeded? Baird – have started picking up the maintenance once they reached an acceptable condition so it would not fall back. MOTION by Charles, second by Liddell – to accept the 5 lots in Phases 1,2, and 3 of Georgetown Village, including water quality drainage and open space lots, located along Bowline Drive, Crown Anchor Bend, and Page 39 of 49 Georgetown Village PID Page 3 of 3 August 12, 2019 Sheepshank Drive, following confirmation that KB Homes has conveyed the last lot. APPROVED 7-0 (none opposed/ none absent) E. Consideration and possible action to approve the Minutes of the regular meeting July 15, 2019 – Tina Davis, Board Liaison Mr. Charles raised a question about the listing of the vote on minutes. ITEM H. Would like for more information to be included (who voted for; who voted against; who was absent or abstained). Also, if any voted against or abstained, list that person’s reasoning for voting against or abstaining. Specifically, a notation on this item about his concern of the use of PID dollars in an area that had previously been deemed private property. Mr. Charles voted against on Items H, I and J. He was opposed for the same reason (use of PID dollars on private property) on those items. Discussion for clarification followed. Charles would like the minutes revised to include his reasoning for voting against on these items to provide full disclosure. The minutes will be revised to reflect this request. Question by McKinney on item B – last sentence: Have we checked on this to be certain everyone is on the same page? Reed responded that since Parks representatives are not here tonight, we will follow-up with Parks on that. MOTION by Baker, second by Evans to approve the July 15 minutes with the corrections noted. APPROVED 6-0-1 (none opposed - Liddell abstained as she was not present at the July 15, 2019 meeting) Adjournment MOTION to adjourn by Liddell, second by Baker. APPROVED 7-0 (none opposed) The meeting adjourned at 6:29 p.m. __________________________________ ______________________________ Marlene McMichael, Chair Cara McKinney ___________________________________ Board Liaison Page 40 of 49 City of Georgetown, Texas Georgetown Village Improvement District October 14, 2019 S UB J E C T: C onsideration and pos s ible ac tion to approve the Corrected Minutes of the S ub-C ommittee for May 2019 & Minutes of the S ub C ommittee for June 2019 & Augus t 2019- Tina Davis , Board Liais on IT E M S UMMARY: Corrected Minutes of the S ub-C ommittee for May 2019 & Minutes of the S ub C ommittee for June 2019 & Augus t 2019 F IN AN C IAL IMPAC T: . S UB MIT T E D B Y: Tina Davis, Board Liaison AT TAC H ME N T S: Description Type GVPID Sub Committee Minutes 5.10.2019 Backup Material GVPID Sub Committee 6.25.2019 Backup Material GVPID Sub Committee Minutes 8.14.2019 Backup Material Page 41 of 49 Page 42 of 49 Page 43 of 49 Page 44 of 49 Page 45 of 49 Page 46 of 49 Page 47 of 49 Page 48 of 49 Page 49 of 49