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HomeMy WebLinkAboutAgenda_GVPID_11.12.2018Notice of Meeting for the Georgetown Village Public Improv ement District of the City of Georgetown Nov ember 12, 2018 at 6:00 PM at West Side Serv ice Center, located at 5501 Williams Dr Georgetown, TX 78633 The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reas onab le as s is tance, ad ap tatio ns , or acc o mmo d ations will b e provid ed up o n req uest. P leas e c o ntact the City Sec retary's Office, at leas t three (3) days prior to the sc hed uled meeting d ate, at (512) 930-3652 o r City Hall at 113 Eas t 8th Street fo r add itional info rmation; TTY us ers ro ute through Relay Texas at 711. Regular Session (This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.) A Call to Ord er. B Co nsideration and possible ap p ro val o f the S ep tember 10, 2018 meeting. Karen F ro s t, Recording Secretary C Pres entatio n o f the Geo rgeto wn Village Pub lic Imp ro vement District (G VP ID) mo nthly financ ial reports for the mo nth o f Oc tober 2018.-- La'Mar Kemp , Senio r Ac countant D Dis cus s ion and pos s ible actio n regarding the Parks Master P lan. Karen Fros t for Eric Nuner, Parks Dep artment E Dis cus s ion and pos s ible actio n regarding maintenanc e of o p en s p ace lot in C reekside at Geo rgeto wn Village P.U.D. P has e 1. Octavio Garza, P ublic Works Directo r F Pro ject Updates - Octavio Garza, Pub lic Works Directo r Public Wishing to Address the Board On a sub ject that is pos ted on this agend a: Pleas e fill out a speaker regis tration form which c an b e found at the Bo ard meeting. C learly p rint yo ur name, the letter o f the item o n which yo u wis h to s p eak, and present it to the Staff Liais o n, p referab ly p rio r to the s tart of the meeting. You will be called forward to speak when the Board cons id ers that item. On a sub ject not pos ted on the agend a: Pers ons may add an item to a future Bo ard agenda b y filing a written req uest with the S taff Liaison no later than one week prior to the Board meeting. T he req uest mus t inc lude the s p eaker's name and the s p ecific to p ic to b e ad d res s ed with sufficient information to info rm the b o ard and the p ublic . For Board Liais on c o ntact info rmatio n, pleas e lo gon to http://go vernment.georgetown.o rg/category/b o ard s -commissions /. G At the time of posting, no on e had sig ned u p to speak. Adjournment Page 1 of 13 CERTIFICATE OF POSTING I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times , on the ______ d ay o f __________________, 2018, at __________, and remained so p o s ted fo r at leas t 72 c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting. ____________________________________ S helley No wling, City Sec retary Page 2 of 13 City of Georgetown, Texas Georgetown Village Improvement District November 12, 2018 SUBJECT: Cons id eration and p o s s ib le approval of the Septemb er 10, 2018 meeting. Karen Fros t, Rec o rd ing Sec retary ITEM SUMMARY: FINANCIAL IMPACT: . SUBMITTED BY: Karen Fro s t, Rec o rd ing S ecretary ATTACHMENTS: Description Type Minutes _GVPID_09.10.2018 Backup Material Page 3 of 13 Georgetown Village PID Page 1 of 3 September 10, 2018 City of Georgetown, Texas Georgetown Village Public Improvement District Advisory Board Meeting Minutes Monday, September 10, 2018 at 6:00 p.m. West Side Service Center located at 5501 Williams Dr. Georgetown, TX 78633 Members present: Marsi Liddell; Melinda Marler, Chair; Cara McKinney; Marlene McMichael, Vice-chair; Gary Newman, Developer Rep; and Penny Evans, Developer Rep; Members Absent: Norma Baker; and William Laing, Alternate Staff present: Jim Briggs, General Manager of Utilities; Eric Nuner, Asst. Parks Director; Octavio Garza, Public Works Director; Christi Rawls, Assistant Controller; and Karen Frost, Recording Secretary. Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A. Call to Order The meeting was called to order by Chair Marler at 6:00 p.m. She announced Marsi Lidell had been moved up to a regular member, from alternate, at the last city council meeting, replacing Katie Porter who resigned from the board. B. Project Updates - Octavio Garza, Public Works Director Garza reported that sidewalk work is about to be initiated for the remediation work on the sidewalks situations that were more difficult. The east side of Shell Road, along with the easier fixes of the west side of Shell Road were completed first, with grinding and a polymer mix fill. He will bring the specific areas of concern to the next meeting. He reported there were between 10 and 20 more areas to work on. C. Developer's Update - Gary Newman Newman explained the new PUD (Planned Unit Development) for the new Georgetown Village PID has been submitted to the city for the third round of comments and reviews. He is hoping for late October approvals. The caves in that area are being studied and Green Builders is the identified developer for the Multi-family and Commercial properties of that Development. Newman and Evans will be going off this board once the first PID area is built out. D. Presentation of the Georgetown Village Public Improvement District (GVPID) monthly financial reports for the month of August, 2018.-- Christi Rawls – Assistant Controller Rawls presented the financial statement and reported the fund balance is approximately $800,000. Public Wishing to Address the Board Page 4 of 13 Georgetown Village PID Page 2 of 3 September 10, 2018 E. At the time of posting, no one had signed up to speak. Michael Charles, 244 Beretta Circle, thanked the board for the open house in August. He says he has looked at the numbers presented with the Parks Master Plan and questions the cost of some of the items. He suggests moving boulders and using free mulch provided by the city to make some of the improvements. He feels the costs identified in the report are too high. Legislative Regular Agenda F. Discussion and possible action regarding the Parks Master Plan and the previous month's Open House recap. Marler opened the discussion and stated she feels the board should be making recommendations to the Council, not staff making the recommendations of the Master Plan. She reported that the history of the board has been to represent the community and that they had put things on hold for years waiting for this cohesive plan. She said she thought they would be getting signs, plants, fences and more standardized amenities and she is concerned that the money being spent to date does not represent that. She is frustrated by the process. Newman disagreed and stated the board charged staff with bringing a recommendation to the board, which would then make a recommendation to council as to how to spend the fund balance. Briggs explained the Master Plan is a Guide that was developed to give the board something to consider. It is not an exact accounting and plan. The bid process for finding an architect will begin in October or November. The entire Plan will need to be developed specifically with costs before going out to bid. He explained the Guide does not include design and specifics which must be completed before the actual construction of anything. The consultant will be procured through a Professional Service Agreement. He also explained that once the Master Plan is completely adopted, it could be a 15 – 20 year buildout and will be looked at as a reference in the future. It can be amended as needed. Marler was concerned about the use of PID funds for this. Briggs explained that the PID funds are actually city funds that are to be used by the PID and that the Master Plan being funded by these funds is completely appropriate. Lidell suggested having a PID Board member work with the city Parks department in finding the consultant and working on the Master Plan. Briggs said he would bring the consultant to a board meeting in the near future for a discussion about the needs and wants of the board. There was no action taken. Adjournment Page 5 of 13 Georgetown Village PID Page 3 of 3 September 10, 2018 Motion by Lidell to adjourn. Second by McMichael. The meeting was adjourned at 7:20 p.m. __________________________________ ______________________________ Approved, Melinda Marler, Chair Attest, Page 6 of 13 City of Georgetown, Texas Georgetown Village Improvement District November 12, 2018 SUBJECT: Presentatio n of the Georgetown Village Public Improvement Dis tric t (GVPID) monthly financial rep o rts for the month of Oc tober 2018.-- La'Mar Kemp, Senio r Ac countant ITEM SUMMARY: FINANCIAL IMPACT: . SUBMITTED BY: La'Mar Kemp , Senio r Ac countant ATTACHMENTS: Description Type GVPID_Financial Summary 10.2018 Backup Material Page 7 of 13 18/19 Budget YTD Activity Variance Revenues: Ad Valorem Taxes 426,392$ -$ (426,392)$ Interest Earned 4,000 - (4,000) Total Revenues 430,392 - (430,392) Expenditures: Administrative Fee- General Fund 38,210 3,184 35,026 Office Supplies 300 300 Insurance 500 500 Contracts & Leases, Primary 90,160 87,285 2,875 Contracts & Leases, Secondary 15,000 15,000 Special Services 5,000 5,000 Utilities/Irrigation 41,000 43 40,958 Maintenance, Sidewalks 30,000 444 29,556 Maintenance, Irrigation 6,000 6,000 Maintenance, Ponds 6,300 6,300 Maintenance, Repairs 10,000 10,000 Maintenance, Alleys 500 500 Maintenance, Street Trees 50,000 50,000 Administrative Fee - Joint Service 15,924 1,327 14,597 Total Expenditures 308,894 92,283 216,611 Capital: Park Improvements - Shell Landscape 195,227 [B]- 195,227 Park Improvements - Parklets 279,794 - 279,794 Park Improvements - Rowan Park 143,141 - 143,141 Total Expenditures 618,162 - 618,162 Current Year Variance (496,664) (92,283) 404,381 Beginning Fund Balance 763,359 770,544 [A]7,185 Current Funds Available 266,695$ 678,261$ 411,566$ Contingency Reserve 106,000 106,000 - Park Improvements - Rowan Park - Madrone Park 160,000 [B]160,000 - Current Funds Available 695$ 412,261$ 411,566$ Notes: •The majority of property tax collections occur in January. •YTD activity includes encumbrances. •Year End YTD activity becomes audited activity each following January. •Fiscal year is from October 1 to September 30. •Unaudited financial statements prepared by the City of Georgetown, as of 11/05/18 [A]Unaudited beginning fund balance. [B]Last change not captured in budget sheets. Change will be corrected in CIP Rollforward budget amendment. Financial Statement Village PID October 31, 2018 Page 8 of 13 11-05-2018 08:45 AM C I T Y O F G E O R G E T O W N PAGE: 1 FINANCIAL STATEMENT (UNAUDITED) 234-VILLAGE PID AS OF: OCTOBER 31ST, 2018 NEW BUDGET 18/19 ANNUAL CURRENT Y-T-D % OF Y-T-D BUDGET REVENUES BUDGET PERIOD ACTUAL BUDGET ENCUMB. BALANCE _____________________________________________________________________________________________________________________________ REVENUE ======= PRIMARY REVENUE 4-0001-40-100 AD VALOREM TAX 426,392.00 0.00 0.00 0.00 0.00 426,392.00 TOTAL PRIMARY REVENUE 426,392.00 0.00 0.00 0.00 0.00 426,392.00 INTEREST 4-0001-42-100 ALLOCATED INTEREST 4,000.00 0.00 0.00 0.00 0.00 4,000.00 TOTAL INTEREST 4,000.00 0.00 0.00 0.00 0.00 4,000.00 DEVELOPMENT FEE _____________ _____________ _____________ ______ ______________ _______________ ____________________________________________________________________________________ TOTAL REVENUE 430,392.00 0.00 0.00 0.00 0.00 430,392.00 VILLAGE PID =========== OTHER _____________ _____________ _____________ ______ ______________ _______________ ____________________________________________________________________________________ _____________________________________________________________________________________________________________________________ *** TOTAL REVENUES *** 430,392.00 0.00 0.00 0.00 0.00 430,392.00 ============= ============= ============= ====== ============== =============== _____________________________________________________________________________________________________________________________ Page 9 of 13 11-05-2018 08:45 AM C I T Y O F G E O R G E T O W N PAGE: 2 FINANCIAL STATEMENT (UNAUDITED) 234-VILLAGE PID AS OF: OCTOBER 31ST, 2018 COMMUNITY SERVICES NEW BUDGET 18/19 VILLAGE PID ANNUAL CURRENT Y-T-D % OF Y-T-D BUDGET EXPENSES BUDGET PERIOD ACTUAL BUDGET ENCUMB. BALANCE _____________________________________________________________________________________________________________________________ OPERATIONS 5-0211-51-110 GENERAL FUND ALLOCATION 38,210.00 3,184.17 3,184.17 8.33 0.00 35,025.83 5-0211-51-111 OFFICE SUPPLIES 300.00 0.00 0.00 0.00 0.00 300.00 5-0211-51-200 INSURANCE 500.00 0.00 0.00 0.00 0.00 500.00 5-0211-51-310 CONTRACT & LEASES, PRIMARY 90,160.00 0.00 0.00 96.81 87,285.04 2,874.96 5-0211-51-311 CONTRACT & LEASES, SECONDA 15,000.00 0.00 0.00 0.00 0.00 15,000.00 5-0211-51-330 SPECIAL SERVICES 5,000.00 0.00 0.00 0.00 0.00 5,000.00 5-0211-51-430 UTILITIES 41,000.00 42.50 42.50 0.10 0.00 40,957.50 5-0211-51-501 MAINT, SIDEWALKS 30,000.00 0.00 0.00 1.48 444.15 29,555.85 5-0211-51-502 MAINT, IRRIGATION 6,000.00 0.00 0.00 0.00 0.00 6,000.00 5-0211-51-503 MAINT , PONDS 6,300.00 0.00 0.00 0.00 0.00 6,300.00 5-0211-51-504 MAINT, REPAIRS 10,000.00 0.00 0.00 0.00 0.00 10,000.00 5-0211-51-506 MAINT, ALLEYS 500.00 0.00 0.00 0.00 0.00 500.00 5-0211-51-507 MAINT, STREET TREES 50,000.00 0.00 0.00 0.00 0.00 50,000.00 5-0211-51-950 JOINT SERVICES ALLOCATION 15,924.00 1,327.00 1,327.00 8.33 0.00 14,597.00 TOTAL OPERATIONS 308,894.00 4,553.67 4,553.67 29.88 87,729.19 216,611.14 CAPITAL 5-0211-52-820 PARK IMPROVEMENTS- MADRONE 195,227.00 0.00 0.00 0.00 0.00 195,227.00 5-0211-52-821 PARK IMPROVEMENTS PARKLETS 279,794.00 0.00 0.00 0.00 0.00 279,794.00 5-0211-52-822 PARK IMPROVEMENTS-ROWAN PA 143,141.00 0.00 0.00 0.00 0.00 143,141.00 TOTAL CAPITAL 618,162.00 0.00 0.00 0.00 0.00 618,162.00 ____________________________________________________________________________________ TOTAL VILLAGE PID 927,056.00 4,553.67 4,553.67 9.95 87,729.19 834,773.14 _____________________________________________________________________________________________________________________________ TOTAL COMMUNITY SERVICES 927,056.00 4,553.67 4,553.67 9.95 87,729.19 834,773.14 _____________________________________________________________________________________________________________________________ *** TOTAL EXPENSES *** 927,056.00 4,553.67 4,553.67 9.95 87,729.19 834,773.14 ============= ============= ============= ====== ============== =============== *** REVENUES OVER/(UNDER) EXPENSES( 496,664.00)( 4,553.6( 4,553.67) 18.58 ( 87,729.19)( 404,381.14) *** END OF REPORT *** Page 10 of 13 City of Georgetown, Texas Georgetown Village Improvement District November 12, 2018 SUBJECT: Disc ussion and p o s s ib le ac tion regard ing the P arks Mas ter Plan. Karen Fro s t fo r Eric Nuner, Parks Department ITEM SUMMARY: The Ad visory Bo ard may selec t a delegate to wo rk with the P arks Department to ineterview and c hoose the Land s cape Arc hitec t who will work with the c ity to des ign the spec ifications of the Master P lan that was p revious ly chos en by the Bo ard . FINANCIAL IMPACT: . SUBMITTED BY: Karen Fro s t, Rec o rd ing S ecretary fo r Eric Nuner Page 11 of 13 City of Georgetown, Texas Georgetown Village Improvement District November 12, 2018 SUBJECT: Disc ussion and p o s s ib le ac tion regard ing maintenance o f open spac e lot in Creeks id e at Georgetown Village P.U.D. Phas e 1. Oc tavio Garza, Pub lic Wo rks Direc tor ITEM SUMMARY: KB Homes has reques ted City take over unmaintained o p en lo t at Creeks ide at Geo rgeto wn Village P.U.D. City s taff will dis c us s the board's recommendatio n regarding this reques t and financ ial implic ations of an actio n. A map o f the area b eing disc ussed is attac hed . FINANCIAL IMPACT: . SUBMITTED BY: Octavio Garza, P ublic Works Directo r ATTACHMENTS: Description Type Creeks ide Phas e 1 plat for dis cus s ion Backup Material Page 12 of 13 �-. \Ji.]_�_ 1:,;j'., · :"'s.=· -SITE i�&£�:w / FINAL PLAT OF CREEKSIDE AT GEORGETOWN VILLAGE P.U.D. PHASE I I / VICINITY MAP NOT TO SCALE ( \ \ \ /i!,Q/UC ll.llWfMII.Y CfJM.ll1CS IC r«/..,,.,,..., I ;:;".::-: .. 1 .. .>:-:;:, I ---i-·· I I �I• ( -.J!i' -�, ,-:sI :::--' -t-fy'�= L3' � aJM.l(1lS #C I 'ff roe/ JCDXJ}<!lJ • f . 91/1 I H 1//ll65UJ.J9 '4-[ J/1$()18./6 , © I / 1J / I/ =-iua Fl,<WI/11(/«l!!JHD'T DA TE: FEBRUARY 7, 2014 OWNER: KB HOL!E LON[ STAR, INC. 10800 PECAN PARK BLVD., SlE.200 AUSTIii, TEXAS 78750 (512)651-8100 phone(512) 795-6181 foxEl/GIHEtR & SURVEYOR: CARLSON, BRIG.A.NC£ & DOER1UG, UIC. 5501 WEST Wll.lJA)J OONON ORM: AUSTIN, TEXAS 78749 (512) 280-5160 phone{512) 280-5165 fax \I, 12 . 5rc,n, 11,£ l>Jt. /l(rRll11'4i 1$ II 10 �/ �-�­ f'qt,.' •!..·JO:;_.-"? 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TEXAS oc.�2..0 1 SCALE: I 1• \ \ ,;;, <.. ��� rt-i � � � \"' ,. i 63 57 1 2 2 1 6 � L. � � .L \ 100' LEGEND o IR0/1 ROO SIT •IRON ROO FOUND 0[ DRAINAGE EASOJElll P.U.[ PU8UC UTIUlY fAS£llEIIT LS.W/OSCIP£ LOT B.L BUllD!I.C UIIE POO POIIIT Of BEGUiln!IG 1 LOT NlN.Brn @ lllOCK lllMlER · APPROXl\!Alf LOCATION Of SIDEWALKS 5l.mK1£S N 101259fi2.50 [ J12<HU.67 '11 IOL ID£� IC. {V:/}J)l1� .um='11/0Cl!ICSIU,HC «i:./»111-1 \ ,-..... __ J -.. \' ff-26f2. {/2.2 .. SHEET NO. 1 -r-- OF 4 Page 13 of 13