HomeMy WebLinkAboutAgenda_GVPID_11.13.2017Notice of Meeting for the
Georgetown Village Public Improv ement District
of the City of Georgetown
Nov ember 13, 2017 at 6:00 PM
at West Side Serv ice Center, located at 5501 Williams Dr Georgetown, TX 78633
The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u
req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reas onab le
as s is tance, ad ap tatio ns , or acc o mmo d ations will b e provid ed up o n req uest. P leas e c o ntact the City Sec retary's
Office, at leas t three (3) days prior to the sc hed uled meeting d ate, at (512) 930-3652 o r City Hall at 113 Eas t 8th
Street fo r add itional info rmation; TTY us ers ro ute through Relay Texas at 711.
Public Wishing to Address the Board
On a sub ject that is pos ted on this agend a: Pleas e fill out a speaker regis tration form which c an b e found at the
Bo ard meeting. C learly p rint yo ur name, the letter o f the item o n which yo u wis h to s p eak, and present it to the
Staff Liais o n, p referab ly p rio r to the s tart of the meeting. You will be called forward to speak when the Board
cons id ers that item.
On a sub ject not pos ted on the agend a: Pers ons may add an item to a future Bo ard agenda b y filing a written
req uest with the S taff Liaison no later than one week prior to the Board meeting. T he req uest mus t inc lude the
s p eaker's name and the s p ecific to p ic to b e ad d res s ed with sufficient information to info rm the b o ard and the
p ublic . For Board Liais on c o ntact info rmatio n, pleas e lo gon to
http://go vernment.georgetown.o rg/category/b o ard s -commissions /.
A At the time of th is posting, no citizens were sig n ed up to sp ea k.
Legislativ e Regular Agenda
B Co nsideration and possible actio n to approve the minutes o f the Octo ber 9, 2017 regular meeting - Karen
Fro s t, Rec o rd ing S ecretary
C Pres entatio n o f the Geo rgeto wn Village Pub lic Imp ro vement District (G VP ID) mo nthly financ ial reports
for the mo nth o f Oc tober 2017 - La'Mar Kemp , Acc o untant
D Dis cus s ion regard ing the Geo rgeto wn Village Pub lic Imp ro vement Distric t Mas ter Plan – Eric Nuner,
As s is tant P arks and Rec reation Directo r
E Co nsideration and possible actio n to reco mmend to Counc il approval o f Tas k Ord er KPA-18-005 to
Kas b erg, Patric k, and As s o ciates , LP o f Geo rgeto wn, T X in the amount o f $59,490 for a land s cape,
amenity, and wayfinding s ignage mas terp lan fo r the Geo rgeto wn Village Pub lic Imp ro vement District –
Eric Nuner, As s is tant P arks and Rec reatio n Direc tor
F Co nsideration and possible actio n related to improvements within the G eo rgeto wn Village P ublic
Improvement Dis trict (GVPID) - Jim Briggs , General Manager o f Utilities
G Dis cus s ion regard ing the Contrac ts Progres s Report - Jim Briggs , General Manager o f Utilities
H Developer's Up d ate - Gary Newman
Page 1 of 24
Adjournment
CERTIFICATE OF POSTING
I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of
Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times ,
on the ______ d ay o f __________________, 2017, at __________, and remained so p o s ted fo r at leas t 72
c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting.
____________________________________
S helley No wling, City Sec retary
Page 2 of 24
City of Georgetown, Texas
Georgetown Village Improvement District
November 13, 2017
SUBJECT:
Cons id eration and p o s s ib le ac tion to approve the minutes of the Oc tober 9, 2017 regular meeting - Karen
Frost, Rec o rding Sec retary
ITEM SUMMARY:
FINANCIAL IMPACT:
.
SUBMITTED BY:
Karen Fro s t, Rec o rd ing S ecretary
ATTACHMENTS:
Description Type
Minutes _GVPID_10.09.2017 Backup Material
Page 3 of 24
Georgetown Village PID Page 1 of 2
Meeting: October 9, 2017
City of Georgetown, Texas
Georgetown Village Public Improvement District Advisory Board Meeting
Minutes
Monday, October 9, 2017 at 6:00 p.m.
West Side Service Center located at 5501 Williams Dr. Georgetown, TX 78633
Members present: Norma Baker, Alternate; Richard Harrison; Cara McKinney, Alternate;
Marlene McMichael; Brian Ortego, Vice-Chair; Gary Newman, Developer Rep; Katie Porter; and
Penny Evans, Developer Rep
Members Absent: Melinda Marler, Chair;
Staff present: Wayne Reed, Assistant City Manager; Eric Nuner, Asst. Parks Director; Octavio
Garza, Public Works Director; Leticia Zavala, Customer Care Director; Cindy Pospisil,
Customer Care Manager; La’Mar Kemp, Accountant; and Karen Frost, Planning Specialist.
The meeting was called to order by Vice-Chair Ortego at 6:04 p.m.
A. Public wishing to address the Board. At the time of posting, no one had signed up to speak.
B. Consideration and possible action to approve the minutes of the September 11, 2017 regular
meeting - Karen Frost, Recording Secretary
Motion by McMichael to approve the minutes as corrected. Second by Newman.
Approved 6 – 0. (Marler absent.)
C. Consideration and possible action related to improvements within the Georgetown Village
Public Improvement District (GVPID) - Andreina Davila-Quintero, Current Planning
Manager
Reed opened this item for discussion and Nuner provided the overview. The Board
members discussed the items that had already been priced out, which included looking into
providing street trees on the GISD portion of Bellaire, adding street trees and new sidewalk
to the south and north sides of Bellaire, and providing enhancements to Madrone Park,
Rowan Park and Summers’ Green. Additional request for staff to provide costs for were a
bark park in the south section of the Village, a roundabout replaced at the intersection of
Bellaire and Rosedale, and street trees placed along Rosedale to Naranjo where there are not
currently any placed.
Ortego called upon people who had asked to speak on this topic.
Ron Moore, a Section 9 resident, asked for sidewalks along Shell Road and a park on
Beretta. Newman responded that he will have an answer soon about the design of a
possible park inside Beretta Circle.
Timothy Fleming, 604 Rosedale, (additional 3 minutes donated by Marsi Liddell, 604
Rosedale) spoke about past finances and the perceived disparity among the north side of
Shell Road and the south side of Shell Road and how many amenities were on each side. He
wants more money spent on the south side of Shell Road.
Michael Charles, 244 Beretta Circle, asked for the Board to consider funding more amenities
for Section 9, agreeing with Mr. Fleming.
Page 4 of 24
Georgetown Village PID Page 2 of 2
Meeting: October 9, 2017
Ortego thanked everyone for their comments.
D. Discussion regarding the Contracts Progress Report - Andreina Dávila-Quintero, Current
Planning Manager
Nuner reported that the Landscape Maintenance Contract was on-going and the mulching
had begun across the city. Mulching will continue for the next month. Nuner also reported
on the Parks and Landscape Master Plan. He informed the Board that Covey Landscape
Design consultants had been selected and a Master Services Agreement was being
completed. He will be bringing this item to the Board in November to discuss specifics. The
consultants will be present. They will be seeking public comments on wayfinding signage
and gateway landscaping design.
Garza reported that the ROW tree trimming contract was completed on October 11. The
next phase of tree trimming will need to be discussed if the board wants to accelerate the
budgeted amounts to include more trimming in the current fiscal year. He also reported
there are five catch basins left to complete and those should be finished in the next week.
E. Discussion and possible action regarding the draft Georgetown Village Public Improvement
District brochure. Karen Frost, Recording Secretary.
Frost opened the discussion for the brochure. Suggestions were made, including adding
tree trimming and care information on the brochure, or as a separate brochure for the
residents. They asked for the brochure to have clarification of who was responsible for the
trees in the Village. Frost will work on the brochure and re-present it at another meeting.
F. Presentation of the Georgetown Village Public Improvement District (GVPID) monthly
financial reports for the month of September 2017 - La'Mar Kemp, Accountant
Kemp explained the summary.
G. Developer's Update - Gary Newman
Newman reported the Arbors and Estates are coming, but no builder has been chosen at this
time. Their design is not including alleys but overall is designed to be consistent with the
original concept.
Adjournment
Motion by Harrison to adjourn. Second by McMichael. The meeting was adjourned at 7:27
p.m.
______________________________ ______________________________
Approved, Brian Ortego, Vice-Chair Attest, Katie Porter
Page 5 of 24
City of Georgetown, Texas
Georgetown Village Improvement District
November 13, 2017
SUBJECT:
Presentatio n of the Georgetown Village Public Improvement Dis tric t (GVPID) monthly financial rep o rts for
the month of Oc tober 2017 - La'Mar Kemp, Ac c o untant
ITEM SUMMARY:
For the Board 's review, attached are the Dis tric t's financ ial reports for the mo nth o f Oc tober2017.
FINANCIAL IMPACT:
None.
SUBMITTED BY:
La'Mar Kemp , Ac c o untant
ATTACHMENTS:
Description Type
10.2017 Financial Summary Backup Material
10.2017 Financial Statement Backup Material
Page 6 of 24
17/18 Budget YTD Activity Variance
Revenues:
Ad Valorem Taxes 388,128$ -$ (388,128)$
Interest Earned 2,000 - (2,000)
Total Revenues 390,128 - (390,128)
Expenditures:
Administrative Fee- General Fund 47,858 3,988 43,870
Office Supplies 500 - 500
Brochures, Advertising 3,000 - 3,000
Insurance 2,000 - 2,000
Contracts & Leases, Primary 90,160 90,111 49
Contracts & Leases, Secondary 28,479 - 28,479
Park Master Plan 70,000 - 70,000
Above Ground Improvements 38,000 - 38,000
Signs 4,813 - 4,813
Utilities/Irrigation 36,000 5,612 30,388
Maintenance, Sidewalks 42,164 - 42,164
Maintenance, Irrigation 10,900 - 10,900
Maintenance, Ponds 3,000 - 3,000
Maintenance, Alleys 20,000 947 19,053
Maintenance, Street Trees 60,000 - 60,000
Administrative Fee - Joint Service 8,966 747 8,219
Total Expenditures 465,840 101,404 364,436
Current Year Variance (75,712) (101,404) (25,692)
Beginning Fund Balance 677,161 684,915 [A]7,754
Current Funds Available 601,449$ 583,511$ (17,938)$
Notes:
•The majority of property tax collections occur in January.
•YTD activity includes encumbrances.
•Year End YTD activity becomes audited activity each following January.
•Fiscal year is from October 1 to September 30.
•Unaudited financial statements prepared by the City of Georgetown, as of November 07, 2017.
[A]Unaudited beginning fund balance.
Financial Statement
Village PID
October 31, 2017
Page 7 of 24
11-07-2017 03:07 PM C I T Y O F G E O R G E T O W N PAGE: 1
FINANCIAL STATEMENT (UNAUDITED)
234-VILLAGE PID AS OF: OCTOBER 31ST, 2017
ANNUAL CURRENT Y-T-D % OF Y-T-D BUDGET
REVENUES BUDGET PERIOD ACTUAL BUDGET ENCUMB. BALANCE
_____________________________________________________________________________________________________________________________
REVENUE
=======
PRIMARY REVENUE
4-0001-40-100 AD VALOREM TAX 388,128.00 0.00 0.00 0.00 0.00 388,128.00
TOTAL PRIMARY REVENUE 388,128.00 0.00 0.00 0.00 0.00 388,128.00
INTEREST
4-0001-42-100 ALLOCATED INTEREST 2,000.00 0.00 0.00 0.00 0.00 2,000.00
TOTAL INTEREST 2,000.00 0.00 0.00 0.00 0.00 2,000.00
DEVELOPMENT FEE _____________ _____________ _____________ ______ ______________ _______________
____________________________________________________________________________________
TOTAL REVENUE 390,128.00 0.00 0.00 0.00 0.00 390,128.00
VILLAGE PID
===========
OTHER _____________ _____________ _____________ ______ ______________ _______________
____________________________________________________________________________________
_____________________________________________________________________________________________________________________________
*** TOTAL REVENUES *** 390,128.00 0.00 0.00 0.00 0.00 390,128.00
============= ============= ============= ====== ============== ===============
_____________________________________________________________________________________________________________________________
Page 8 of 24
11-07-2017 03:07 PM C I T Y O F G E O R G E T O W N PAGE: 2
FINANCIAL STATEMENT (UNAUDITED)
234-VILLAGE PID AS OF: OCTOBER 31ST, 2017
COMMUNITY SERVICES
VILLAGE PID
ANNUAL CURRENT Y-T-D % OF Y-T-D BUDGET
EXPENSES BUDGET PERIOD ACTUAL BUDGET ENCUMB. BALANCE
_____________________________________________________________________________________________________________________________
OPERATIONS
5-0211-51-110 GENERAL FUND ALLOCATION 47,858.00 3,988.00 3,988.00 8.33 0.00 43,870.00
5-0211-51-111 OFFICE SUPPLIES 500.00 0.00 0.00 0.00 0.00 500.00
5-0211-51-130 BROCHURES, ADVERTISING 3,000.00 0.00 0.00 0.00 0.00 3,000.00
5-0211-51-200 INSURANCE 2,000.00 0.00 0.00 0.00 0.00 2,000.00
5-0211-51-310 CONTRACT & LEASES, PRIMARY 90,160.00 7,599.54 7,599.54 99.95 82,511.28 49.18
5-0211-51-311 CONTRACT & LEASES, SECONDA 28,479.00 0.00 0.00 0.00 0.00 28,479.00
5-0211-51-315 PARK MASTER PLAN 70,000.00 0.00 0.00 0.00 0.00 70,000.00
5-0211-51-341 ABOVE GROUND IMPROVEMENTS 38,000.00 0.00 0.00 0.00 0.00 38,000.00
5-0211-51-342 SIGNS 4,813.00 0.00 0.00 0.00 0.00 4,813.00
5-0211-51-430 UTILITIES 36,000.00 5,611.57 5,611.57 15.59 0.00 30,388.43
5-0211-51-501 MAINT, ALLEYS/SIDEWALKS 42,164.00 0.00 0.00 0.00 0.00 42,164.00
5-0211-51-502 MAINT, IRRIGATION 10,900.00 0.00 0.00 0.00 0.00 10,900.00
5-0211-51-503 MAINT , PONDS 3,000.00 0.00 0.00 0.00 0.00 3,000.00
5-0211-51-506 MAINT, ALLEYS 20,000.00 4,206.00 4,206.00 4.74 ( 3,259.00) 19,053.00
5-0211-51-507 MAINT, STREET TREES 60,000.00 0.00 0.00 0.00 0.00 60,000.00
5-0211-51-950 JOINT SERVICES ALLOCATION 8,966.00 747.00 747.00 8.33 0.00 8,219.00
TOTAL OPERATIONS 465,840.00 22,152.11 22,152.11 21.77 79,252.28 364,435.61
____________________________________________________________________________________
TOTAL VILLAGE PID 465,840.00 22,152.11 22,152.11 21.77 79,252.28 364,435.61
_____________________________________________________________________________________________________________________________
TOTAL COMMUNITY SERVICES 465,840.00 22,152.11 22,152.11 21.77 79,252.28 364,435.61
_____________________________________________________________________________________________________________________________
*** TOTAL EXPENSES *** 465,840.00 22,152.11 22,152.11 21.77 79,252.28 364,435.61
============= ============= ============= ====== ============== ===============
*** REVENUES OVER/(UNDER) EXPENSES( 75,712.00)( 22,152.1( 22,152.11) 133.93 ( 79,252.28) 25,692.39
*** END OF REPORT ***
Page 9 of 24
City of Georgetown, Texas
Georgetown Village Improvement District
November 13, 2017
SUBJECT:
Disc ussion regarding the Georgetown Village P ublic Improvement Dis tric t Mas ter P lan – Eric Nuner,
Assistant Parks and R ecreatio n Direc tor
ITEM SUMMARY:
Funding fo r a mas ter plan for p ublic improvements within the Geo rgeto wn Village Pub lic Imp ro vement
District (GVP ID) is includ ed in the FY18 budget. Input and informatio n gathered from the neighb o rhood
s urvey, p revio us GVP ID b o ard meetings , and future board meetings will be utilized to develo p this mas ter
p lan. The cons ultant will lead disc ussion items d uring future b o ard meeting to refine the plan. A final
mas ter p lan is s c hed uled to b e presented to the b o ard in April fo r approval. T his will allo w any priorities to
b e includ ed in the F Y19 b udget p ro cess.
This p ro ject will invo lve p rep aring a mas ter plan and operatio nal and maintenanc e c o s ts fo r proposed and
existing park fac ility imp ro vements within the GVPID. This projec t will als o inc lude wayfinding s ignage
d es ign and imp lementation. By evaluating the exis ting cond itions , existing s urvey and working c lo s ely with
the Board and C ity S taff, the d eliverable will inc lud e rend ered grap hic s for propos ed d es ign improvements
and lo catio ns, o p inion of p ro b ab le c o s ts for imp ro vements, a 5-year phas ing p lan and o p inion of p ro b able
o p erational and maintenance costs . This s co p e inc lud es proposed p ro fes s ional s ervices to b e provid ed by
Covey Land s c ap e Arc hitects for this projec t.
FINANCIAL IMPACT:
NA
SUBMITTED BY:
Eric Nuner, As s is tant Parks and Recreatio n Direc to r
Page 10 of 24
City of Georgetown, Texas
Georgetown Village Improvement District
November 13, 2017
SUBJECT:
Cons id eration and p o s s ib le ac tion to rec o mmend to Co uncil ap p ro val o f Tas k Order KPA-18-005 to
Kasberg, Patric k, and Assoc iates, LP of Georgetown, TX in the amo unt of $59,490 fo r a landsc ap e,
amenity, and wayfind ing signage masterp lan for the Georgetown Village Public Improvement Dis tric t – Eric
Nuner, As s is tant P arks and Rec reation Direc tor
ITEM SUMMARY:
This Task Ord er is fo r P ro fes s io nal Engineering and Land s cape Architec tural Services to complete a
mas ter p lan for p ublic improvements in the Georgetown Village Pub lic Improvement Dis tric t. The master
p lan will inc lud e identific ation and opportunities for landsc ap e improvements , amenity additio ns, and a
wayfinding s ignage plan.
STAFF RECOMMENDATION:
Staff rec o mmend s executing Task Order KPA-18-005 fo r professional servic es related to the GVPID
mas ter p lan with Kas b erg, P atric k, and Asso c iates , LP o f Georgetown, TX, in the amo unt o f $59,490.
FINANCIAL IMPACT:
Funds are available in GVP ID FY18 bud get fund 234-5-0211-51-315 in the amo unt o f $70,000.
SUBMITTED BY:
Eric Nuner, As s is tant Parks and Recreatio n Direc to r
ATTACHMENTS:
Description Type
Exhibit A - Scope for Mas ter Plan Backup Material
Exhibit B - Fee Schedule for Mas ter Plan Backup Material
Page 11 of 24
EXHIBIT A – DETAILED PROJECT SCOPE
SERVICES PROVIDED BY KPA ENGINEERS, LP
GEORGETOWN, TEXAS
Project Description:
This project will involve preparing a master plan and operational and maintenance costs for
proposed and existing park facility improvements within the Georgetown Village Public
Improvement District (GVPID). This project will also include wayfinding signage design and
implementation. By evaluating the existing conditions, existing survey and working closely with
the Board and City Staff, the deliverable will include rendered graphics for proposed design
improvements and locations, opinion of probable costs for improvements, a 5-year phasing plan
and opinion of probable operational and maintenance costs. This scope includes proposed
professional services to be provided by Covey Landscape Architects for this project.
Scope of Services:
The scope of services associated with creating a Masterplan for the Georgetown Village Public
Improvement District (GVPID) includes:
I. Project Management/Coordination:
a. Meeting #1 November Meeting and project kick-off.
i. The ENGINEER will attend the November board meeting for
introduction.
ii. The ENGINEER will assist the LANDSCAPE ARCHITECT in
preparation for the meetings and provide support documentation.
b. Meeting #2 December Meeting
i. The ENGINEER will attend the December Board Meeting.
ii. The ENGINEER will assist the LANDSCAPE ARCHITECT in
preparation for the meetings and provide support documentation.
c. Meeting #3 January Meeting
i. The ENGINEER will attend the December Board Meeting.
ii. The ENGINEER will assist the LANDSCAPE ARCHITECT in
preparation for the meetings and provide support documentation.
d. Meeting #4 February Meeting
i. The ENGINEER will attend the December Board Meeting.
ii. The ENGINEER will assist the LANDSCAPE ARCHITECT in
preparation for the meetings and provide support documentation.
Page 12 of 24
e. Meeting #5 March Meeting
i. The ENGINEER will attend the December Board Meeting.
ii. The ENGINEER will assist the LANDSCAPE ARCHITECT in
preparation for the meetings and provide support documentation.
f. Meeting #6 April Meeting
i. The ENGINEER will attend the December Board Meeting.
ii. The ENGINEER will assist the LANDSCAPE ARCHITECT in
preparation for the meetings and provide support documentation.
g. Staff Meetings
i. The ENGINEER will attend up to six (6) Staff Meetings with the
LANDSCAPE ARCHITECT.
II. Site Analysis and Evaluation
a. Meet with City staff to develop initial strategies
i. The ENGINEER will meet with City staff to acquire existing maps,
easements and utilities for working base maps for the Georgetown Village.
b. Review all survey and public input information collected
i. The ENGINEER will provide support to the LANDSCAPE ARCHITECT
in review and evaluation of the survey findings.
c. Organize existing electronic files and bases
i. The ENGINEER will assist the LANDSCAPE ARCHITECT with
organizing the existing base files and GIS data.
d. Conduct existing site inventory and conditions of streetscapes and signage.
i. The ENGINEER will assist the LANDSCAPE ARCHITECT with an on-
site site inventory of Georgetown Village for all signage elements and
street trees.
III. .Development of Overall Landscape and Amenity Masterplan
a. Organize site analysis, site inventory and all evaluation information.
i. The ENGINEER will assist the LANDSCAPE ARCHITECT updating the
existing base file to include information from the site survey and to
evaluate the proposed improvement quantities and locations.
b. Develop rehabilitation and propose new concepts.
i. The ENGINEER will develop a proposed layout for a new round-a-bout
and prepare an overall rendering and cost estimate to include in the Master
Plan.
c. Prepare cost estimates for all projects.
Page 13 of 24
i. The ENGINEER will assist the LANDSCAPE ARCHITECT in preparing
line items descriptions and opinions of probable costs for all proposed
improvements.
d. Make design revisions based on feedback
i. The ENGINEER will assist the LANDSCAPE ARCHITECT in providing
revisions to the proposed master plan based off feedback from City Staff
and Board.
e. Provide maintenance costs of all proposed and renovated items
i. The ENGINEER will assist the LANDSCAPE ARCHITECT in providing
O & M Costs.
f. Prepare overall landscape masterplan / budget for final presentation to the Board
i. The ENGINEER will assist the LANDSCAPE ARCHITECT in preparing
the final master plan and opc’s for the project.
IV. Wayfinding Signage Masterplan Layout
a. The ENGINEER will assist the LANDSCAPE ARCHITECT in updating the base
file to determine locations for wayfinding signage.
b. The ENGINEER will assist the LANDSCAPE ARCHITECT in preparing
Wayfinding Signage Plans/Schematics and Proposed OPC's for the Project .
Page 14 of 24
EXHIBIT A – DETAILED PROJECT SCOPE
SERVICES PROVIDED BY COVEY LANDSCAPE ARCHITECTS
GEORGETOWN, TEXAS
Scope of Services:
The scope of services associated with creating a Masterplan for the Georgetown Village Public
Improvement District (GVPID) includes:
I. Project Management/Coordination:
a. Meeting #1 November Meeting and project kick-off.
i. The LANDSCAPE ARCHITECT will attend the November board meeting
for introduction.
ii. The LANDSCAPE ARCHITECT will gather input from the Board for the
overall Masterplan and define Masterplan services.
iii. The LANDSCAPE ARCHITECT will address wayfinding and signage as
the first priority.
b. Meeting #2 December Meeting
i. The LANDSCAPE ARCHITECT will present wayfinding / signage
locations and design concepts of for feedback from the Board.
ii. The LANDSCAPE ARCHITECT will address the overall existing survey
and site analysis findings with the Board.
c. Meeting #3 January Meeting
i. The LANDSCAPE ARCHITECT will present wayfinding / signage final
concepts and locations.
ii. The LANDSCAPE ARCHITECT will address and prioritize design
improvements to be implemented into the overall Masterplan.
d. Meeting #4 February Meeting
i. The LANDSCAPE ARCHITECT will present the prioritized design
improvements and locations with associated costs integrated into a 5 year
plan.
e. Meeting #3 March Meeting
i. The LANDSCAPE ARCHITECT will present an overall preliminary
design graphic integrating the final wayfinding / signage for feedback
from the Board.
f. Meeting #3 April Meeting
Page 15 of 24
i. The LANDSCAPE ARCHITECT will present an overall final rendered
Masterplan reflecting proposed design improvements and locations,
estimate of cost, 5-year plan and estimate of maintenance costs to the
Board.
II. Site Analysis and Evaluation
a. Meet with City staff to develop initial strategies
i. The LANDSCAPE ARCHITECT will meet with City staff to acquire
existing maps, easements and utilities for working base maps for the
Georgetown Village.
b. Review all survey and public input information collected
i. The LANDSCAPE ARCHITECT will collect and import all files in order
to utilize the most up to date base information.
c. Provide graphic showing survey findings
i. The LANDSCAPE ARCHITECT will use base map information collected
in order to show existing and proposed features graphically.
d. Organize existing electronic files and bases
i. The LANDSCAPE ARCHITECT will compile all information collected
into electronic files.
e. Conduct existing site inventory and conditions of streetscapes and signage.
i. The LANDSCAPE ARCHITECT will conduct an on-site site inventory of
Georgetown Village for all signage elements and street trees.
f. Evaluate existing inventory data from different areas within Georgetown Village
i. The LANDSCAPE ARCHITECT will conduct an on-site site inventory of
Georgetown Village for all park areas and amenities.
g. Provide existing conditions and inventory report and overall graphic plan
i. The LANDSCAPE ARCHITECT will utilize base maps and all collected
site analysis information into one electronic file base map.
III. .Development of Overall Landscape and Amenity Masterplan
a. Organize site analysis, site inventory and all evaluation information.
i. The LANDSCAPE ARCHITECT will utilize the collected existing base
information to evaluate the proposed improvement quantities and
locations.
b. Develop rehabilitation and propose new concepts.
Page 16 of 24
i. The LANDSCAPE ARCHITECT will utilize the collected existing base
information to evaluate the proposed improvement designs and will be
interpreted through graphic renderings.
c. Develop technical specifications and recommendations for proposed items.
i. The LANDSCAPE ARCHITECT will provide technical specifications for
detailed descriptions of proposed or specific improvements not conveyed
graphically.
d. Graphically organize existing renovation items with proposed new items.
i. The LANDSCAPE ARCHITECT will distinguish existing inventory from
proposed improvements through graphic plans and perspectives.
e. Prepare cost estimates for all projects.
i. The LANDSCAPE ARCHITECT will prepare line items descriptions and
estimate of probable cost for all proposed improvements.
f. Prepare overall design development and schematic design graphic concepts
i. The LANDSCAPE ARCHITECT will utilize the collected existing base
information work through concept design to final design.
g. Make design revisions based on feedback
i. The LANDSCAPE ARCHITECT will present each phase of the design
progression graphically at the monthly meetings and the will request
feedback from the Board to revise.
ii. The LANDSCAPE ARCHITECT will make (1) revision per feedback
from each monthly meeting. The revision based on feedback will be
presented at the following monthly meeting.
h. Provide maintenance costs of all proposed and renovated items
i. The LANDSCAPE ARCHITECT will prepare line items descriptions and
estimate of probable cost for all proposed maintenance items.
i. Prepare overall landscape masterplan / budget for final presentation to the Board
i. The LANDSCAPE ARCHITECT will present a final plan graphic,
associated graphic perspective views.
ii. The LANDSCAPE ARCHITECT will present a final estimate of probable
costs for improvements.
iii. The LANDSCAPE ARCHITECT will present a final estimate of probable
cost for maintenance
IV. Wayfinding Signage Masterplan Layout
a. The LANDSCAPE ARCHITECT will identify locations for Wayfinding Signage.
Page 17 of 24
i. The LANDSCAPE ARCHITECT will utilize the collected existing base
information to evaluate the proposed improvement quantities and
locations.
b. The LANDSCAPE ARCHITECT will develop Wayfinding Signage Concepts.
i. The LANDSCAPE ARCHITECT will present up to three (3) concept
designs at the December meeting based on input for signage
improvements at the November meeting.
c. The LANDSCAPE ARCHITECT review Wayfinding Signage Concepts with City
Staff and Board.
i. The LANDSCAPE ARCHITECT will present wayfinding / signage
concepts and request feedback from the Board.
ii. The LANDSCAPE ARCHITECT will make (1) revision per feedback
from each monthly meeting. The revision based on feedback will be
presented at the following monthly meeting.
d. The LANDSCAPE ARCHITECT prepare Wayfinding Signage Plans/Schematics
and Proposed OPC's for the Project.
i. The LANDSCAPE ARCHITECT will present a final plan graphic,
associated graphic perspective views.
ii. The LANDSCAPE ARCHITECT will present a final estimate of probable
costs for improvements.
Page 18 of 24
Page 19 of 24
City of Georgetown, Texas
Georgetown Village Improvement District
November 13, 2017
SUBJECT:
Cons id eration and p o s s ib le ac tion related to imp ro vements within the Georgetown Village Pub lic
Imp ro vement Dis tric t (GVP ID) - Jim Briggs, General Manager of Utilities
ITEM SUMMARY:
The Bo ard may c ons id er and take actio n o n pos s ible imp ro vements that have b een id entified at previo us
meetings. This item allows further disc ussio n o f thos e items and allo ws the b o ard to identify spec ific
imp ro vements that they want to rec o mmend funding fo r in the future year.
This d is cus s ion c an b e a companio n item with the Mas ter Plan that will also be d is cus s ed at this meeting.
FINANCIAL IMPACT:
None at this time.
SUBMITTED BY:
Karen Fro s t, Rec o rd ing S ecretary
ATTACHMENTS:
Description Type
Exhibit - Es timated Cos t for new Improvements Exhibit
Page 20 of 24
Exhibit - Estimated Capital and Annual Maintenance costs for new improvements within the GVPID
Printed on 10/3/2017
Item Park/Street Capital Annual Utilities Annual Maintenance
Bench (3)Bedford 2,100.00$ NA NA
Fabric Replacement Bedford 3,000.00$ NA NA
Shade Structure Bedford 40,516.00$ NA NA
Irrigation Bellaire (South side)11,963.00$ 1,000.00$ 300.00$
Irrigation Bellaire (North side)7,177.80$ 1,000.00$ 300.00$
Irrigation Madrone Park 14,522.00$ 3,000.00$ 350.00$
Irrigation Rowan Park 22,926.12$ 5,520.00$ 600.00$
Bench (3)Summers Green 2,100.00$ NA NA
Irrigation Summers Green 2,815.00$ 3,120.00$ 350.00$
52 trees (Oak) @ 40 ft spacing (S. side of Bellaire)1 Bellaire (South side)21,000.00$ NA $4,420
52 trees (Oak) @ 40 ft spacing (N. side of Bellaire) 1, 2 Bellaire (North side)21,000.00$ NA $4,420
165' x 5' of new sidewalk installation with 2 new ADA ramps for Summers Green Park Summers Green 7,556.25$ NA NA
300' x 5' misc. sidewalk removal and replacement 10,125.00$ NA NA
Removal of 25' x 5' sidewalk and installation of 35' x 5' of new sidewalk to go around the installation of
trees on the south side of Bellaire Dr. (52 trees)Bellaire (South side)56,875.00$ NA NA
1000' x 5' of new winding sidewalk around trees along the north side of Bellaire Dr.Bellaire (North side)31,250.00$ NA NA
1 $4420 for Year 2 Strucutral Pruning
2 Easements will be required from GISD for sidewalk/trees. Cost TBD
Page 21 of 24
City of Georgetown, Texas
Georgetown Village Improvement District
November 13, 2017
SUBJECT:
Disc ussion regarding the Co ntracts Pro gress R ep o rt - Jim Briggs, General Manager of Utilities
ITEM SUMMARY:
Geo rgeto wn Village Pub lic Imp ro vement Dis tric t (GVP ID) Contrac ts Update (Exhibit):
Land s c ap e Maintenanc e
Parks and Land s cape Mas ter Plan
Right-of-way Tree Pruning
Roundab o ut Landsc ap e Renovation
Sidewalk Maintenanc e and Rep air
FINANCIAL IMPACT:
None.
SUBMITTED BY:
And reina Dávila-Quintero , Current Planning Manager
ATTACHMENTS:
Description Type
Contracts Progres s Report October 2017 Backup Material
Page 22 of 24
Georgetown Village Public Improvement District (GVPID)Georgetown Village Public Improvement District (GVPID)Georgetown Village Public Improvement District (GVPID)Georgetown Village Public Improvement District (GVPID)
Contracts Progress ReportContracts Progress ReportContracts Progress ReportContracts Progress Report
Project BudgetProject BudgetProject BudgetProject Budget Project CostProject CostProject CostProject Cost AvailableAvailableAvailableAvailable
Landscape Maintenance
Landscaping services from July 1st to September
30th. Includes general grounds maintenance of all
pocket parks, roundabouts and medians, and
landscape easement lots, including irrigation repair
Contract will continue with Bright View on a month to month basis
until award of new contract is complete (Jan/Feb).
Mowing was completed on Sept. 7, 14, 21 and 28.
Mulch and fall application of fertilizer and pre-emerge in turf and beds
were completed week of Oct. 2 Austin Landscape Supplies will be
installing mulch week of Oct. 10 (Village Pool parking lot) - BrightView
$13,000-ALS $8,750 Total $21,750
Mutt Mitts are being taken care of and ant mounds are being treated
during site visits.
Irrigation repairs complete. Irrigation timers were scaled back to a fall
schedule.
Complete monthly checks completed week of Sept. 26.
Inspection Reports for the month of Aug are attached. As of the date
of this report, Inspection Reports for the month of Sept have not been
submitted.Open $24,204.00 $24,204.00 $0.00
Roundabouts Landscape Renovation
Landscape renovation of the two roundabouts
along Village Commons Blvd
Meeting with Integrated Environmental week of Oct. 2. Work is
scheduled to begin Oct. 12. Open $88,622.44 $88,622.44
Tree Trimming
Tree trimming services of trees located in all pocket
parks, roundabouts and medians, and landscape
easement lots
Legacy Arbor has started in a small section. Work will resume week of
Oct. 3.Open $12,250.00 $12,250.00
Alley Repair
Application of the Polymer Modified Masterseal
(PMM) on alleys Work complete Closed $20,000.00 $20,145.00 -$145.00
Project to DateProject to DateProject to DateProject to Date
Project NameProject NameProject NameProject Name DescriptionDescriptionDescriptionDescription StatusStatusStatusStatusUpdateUpdateUpdateUpdate
Page 1 of 2 Printed on 11/8/2017
Page 23 of 24
Georgetown Village Public Improvement District (GVPID)
Contracts Progress Report FY2017/18
Project Name Description Update Status Project Budget
Landscape Maintenance
Landscaping services for the GVPID parks
areas and road frontages. Contract terms are
May 1, 2017 through September 30, 2018
with 3 one year renewal options.
As far as landscape maintenance goes all weekly services were
completed. There is some minor mulching left to finish
including the few large oak trees along Shell Road. Fire ant bait
and pre-emerge fertilizer was broadcast the second week of
October. Open 87,285.00$
Roundabouts Landscape Renovation
Landscape renovation of the two roundabouts
along Village Commons Blvd
Lighting issue still outstanding. Heart of Texas looking at
original specifications for installation.Open 88,622.44$
Sidewalk maintenance and repair
Trip hazard remediation and replacement
"Safe routes first"
Precision Safe Sidewalks has completed repairs on 70% of the
areas identified, with a scheduled completion date of 11-17-
2017.Open $30,000
Concrete sidewalk replacement
Remove and replace concrete sidewalk
sections adjacent to trees where damaged has
occurred from tree roots.
Work has been bid and is currently being scheduled for late
November and early December.Open $31,000
Concrete repairs to alley stormdrains.
Remove and replace concrete around alley
stormdrain structures. Work is complete.Closed $7,920
Page 2 of 2 Printed on 11/8/2017
Page 24 of 24