HomeMy WebLinkAboutAgenda_GVPID_11.09.2020Notice of Meeting for the
Georgetown Village P ublic I mprov ement District
of the City of Georgetown
Nov ember 9, 2020 at 6:00 P M
at VI RT U AL
T he C ity o f G eorgetown is c o mmitted to c ompliance with the Americans with Dis ab ilities Ac t (ADA). If yo u
req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reasonable
as s is tance, ad ap tatio ns , or acc o mmo d ations will b e provid ed up o n req uest. P leas e contac t the C ity S ecretary's
O ffic e, at leas t three (3) d ays p rio r to the s cheduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin
Luther King Jr. S treet, G eo rgeto wn, T X 78626 for ad d itional info rmation; T T Y us ers route thro ugh R elay
Texas at 711.
Regular Session
(T his R egular S es s ion may, at any time, be rec es s ed to c o nvene an Exec utive S es s ion for any purp o s e
authorized b y the O pen Meetings Ac t, Texas G o vernment C ode 551.)
A C ons is tent with G o verno r G reg Abbott’s s us p ens ion of various provis ions of the O p en Meetings Act,
effec tive Augus t 1, 2020 and until further no tic e, to red uc e the chanc e o f C O VI D-19 trans mis s io n, all
C ity o f G eorgetown Advis o ry Board meetings will be held virtually. P ublic c o mment will be allo wed via
teleconferenc e; no one will be allo wed to appear in p ers o n.
Join Zoom Meeting
http s ://geo rgeto wntx.zoom.us/j/91435120917
Meeting I D: 914 3512 0917
Dial b y yo ur lo c atio n
888 475 4499 US Toll-free
833 548 0276 US Toll-free
833 548 0282 US Toll-free
877 853 5257 US Toll-free
Citizen comments are accepted in three different formats:
1. S ub mit written c o mments to s ab rina.p o ld rack@geo rgetown.o rg b y
1 p .m. on the d ate o f the meeting and the R ecording S ecretary will read your c o mments into
the rec o rd ing during the item that is b eing disc ussed.
2. Log onto the meeting at the link ab o ve and “raise your hand ” during the item
3. Us e your ho me/mobile pho ne to call the to ll-free numb er
To join a Zoom meeting, c lick on the link p ro vided and jo in as an attendee. Yo u will b e asked to enter
yo ur name and email ad d res s (this is so we c an id entify you when yo u are c alled upon). To s p eak o n an
item, clic k on the “R aise your Hand ” option at the b o tto m of the Zoom meeting web p age o nc e that item
has opened. W hen yo u are c alled up o n by the R ecording S ecretary, yo ur d evic e will be remo tely un-
muted b y the Adminis trato r and yo u may s peak for three minutes . P leas e s tate yo ur name clearly, and
when yo ur time is o ver, your device will be muted again.
Page 1 of 25
Use o f pro fanity, threatening language, slanderous remarks or threats of harm are no t allo wed and will
result in yo u b eing immediately remo ved from the meeting.
B C all to O rd er
C P ledge of Allegiance - Marlene Mc Mic hael, C hair
D Bo ard Member Up d ates - Marlene Mc Mic hael, C hair
E P ublic Wishing to Address the Board
On a subject not posted on the agenda: P ers o ns may ad d an item to a future R egular s ched uled Bo ard
agenda by filing a written req uest with the S taff Liaison no later than one week prior to the Board
meeting. T he req ues t mus t inc lude the sp eaker ’s name and the s p ecific topic to be ad d res s ed with
sufficient info rmation to info rm the b o ard and the pub lic. Only those persons who have submitted a
timely request will be allowed to speak. F or Board Liais o n contac t info rmation, p leas e logo n to
http ://georgeto wn.org/boardsc o mmis s ions /
At the time of p o s ting, no one has signed up .
F G eo rgetown Village P ub lic Improvement Dis tric t (G VP I D) monthly financ ial report for the month of
O cto b er, 2020 - Nathan P arras , Bud get Manager
G G VP I D P ark Imp ro vement Up d ate - Eric Nuner, As s is tant P arks and R ec Direc tor
H S idewalk R epair Up d ate - R ay M iller, D irector of P ublic Works
I 5-10 year C ap ital Improvement Disc ussio n - Wayne R eed
J Trans fer o f As s ets O verview - Wayne R eed
L egislativ e Regular Agenda
K C ons id eratio n and p o s s ib le ac tion to app ro ve the Minutes fo r the R egular Board Meeting S eptemb er,
2020 - Bo ard Liais on
L C ons id eratio n and p o s s ib le Actio n to R ec o mmend acc ep tance o f (1) a 2.568 ac re tract of land o ut of the
William R oberts S urvey, ABS 524, and (2) Lo t 54, Bloc k D, G eorgeto wn Village S ectio n Nine, P has e
9A, lo cated o n Bellaire Drive, from William F amily C o mmunities, Inc . d/b /a G reen Builders fo r the
purp o s es o f operating and maintaining stormwater infrastruc ture.-Travis Baird, R eal Es tate S ervices
Manager
M C ons id er and p o s s ib le Actio n to R ecommend acc ep tance o f Lot 18, Bloc k R , G eorgetown Village
S ec tion Nine, P has es 9 & 10, loc ated on R os edale Boulevard, William F amily C ommunities , Inc. d/b/a
G reen Builders . -Travis Baird , R eal Estate S ervices Manager
Adjournment
Ce rtificate of Posting
I, R obyn Dens mo re, C ity S ec retary for the C ity of G eorgetown, Texas, do hereb y certify that this Notice of
Meeting was p o s ted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgeto wn, T X 78626, a p lace readily
acc es s ib le to the general p ublic as req uired by law, on the _____ day of _________________, 2020, at
__________, and remained so p o s ted fo r at leas t 72 c o ntinuo us hours prec eding the sc heduled time of s aid
meeting.
Page 2 of 25
__________________________________
R o b yn Dens more, C ity S ecretary
Page 3 of 25
City of Georgetown, Texas
Georgetown Village I mprovement District
November 9, 2020
S UB J E C T:
Board Memb er Updates - Marlene Mc Michael, C hair
IT E M S UMMARY:
S cott Brac kin has jo ined the Bo ard as an alternate member, effective S ep temb er 8, 2020. P enny Evans ,
Developer repres entative, resigned her p o s itio n as of S ep tember 18, 2020.
F IN AN C IAL IMPAC T:
.
S UB MIT T E D B Y:
Marlene Mc Mic hael, C hair P erson
Page 4 of 25
City of Georgetown, Texas
Georgetown Village I mprovement District
November 9, 2020
S UB J E C T:
G eorgetown Village P ublic Imp ro vement Dis tric t (G VP I D) mo nthly financ ial rep o rt fo r the mo nth o f
O c tober, 2020 - Nathan P arras, Budget Manager
IT E M S UMMARY:
P res entation o f the financial rep o rt fo r the month O cto b er, 2020
F IN AN C IAL IMPAC T:
.
S UB MIT T E D B Y:
Nathan P arras , Budget Manager
AT TAC H ME N T S:
D escription Type
Monthly Financial Report Summary October 2020 Backup Material
Monthly Financial Report Fund Schedule October 2020 Backup Material
Page 5 of 25
F
VILLAGE PID MONTHLY REPORT AS OF OCTOBER 31, 2020
Revenues are comprised of property tax and allocated interest. January and February are when the city receives the
bulk of property tax revenues. The city anticipates receiving $455,100 in Property Tax Revenue this year, as well as
$1,000 in Allocated Interest.
Expenses include administrative charges, capital, contracts and leases. Year-to-date operational expenses with
encumbrances total $39,953 or 12.85% of budget. This month the Parks Department has contracted for Parks Capital
Improvements and paid $67,220 year to date. Before January, we plan to request to Council a rollforward of FY2020
capital projects to FY2021.
Ending Fund Balance
For FY2021 we have budgeted to end the year with an ending fund balance of $539,311, once we meet our
contingency reserves of $113,053, the final available fund balance we predict will be 426,258.
Page 6 of 25
COG - Georgetown Village PID Fund Report
Fund 350 Village PID
Period FY2021 - Oct Draft
Ledger Account Approved Budget Current Period YTD Actuals (No
Encum)
Year to Date
(w/Encumbrance)
Beginning Fund Balance 394,229 - 394,229 394,229
Revenue
Property Taxes 455,100 - - -
Interest Income 1,000 - - -
Total Revenue 456,100 - - -
Expense
Personnel
Total Personnel - - - -
Operations
Administrative Allocation 28,418 - - -
Contracts & Leases 138,000 - - -
Contractual Services 20,000 - - 7,418
Insurance 1,000 - - -
Maintenance Expense 65,200 788 788 27,688
Marketing & Promotional 2,100 - - -
Office Supplies 300 - - 79
Utilities 56,000 4,768 4,768 4,768
Total Operations 311,018 5,556 5,556 39,953
Capital
Capital Outlay - Improvements - 67,220 67,220 170,288
Total Capital - 67,220 67,220 170,288
Total Expense 311,018 72,776 72,776 210,241
Excess (Deficiency) of Total Revenue over Total
Requirements
145,082 (72,776) (72,776) (210,241)
Ending Fund Balance 539,311 (72,776) 321,453 183,988
Reserves
Contingency Reserve 113,750 113,750
Total Reserved Fund Balance 113,750 - - 113,750
Available Fund Balance 425,561 (72,776) 321,453 70,238 Page 7 of 25
City of Georgetown, Texas
Georgetown Village I mprovement District
November 9, 2020
S UB J E C T:
S id ewalk R ep air Update - R ay M iller, Director of P ublic Works
IT E M S UMMARY:
T he P ublic Works D epartment removed trees per the S idewalk R epair schedule that was shared with the
B oard earlier this year and did provide notice to the adjacent property owners as discussed. S ee attached map.
T he C ity placed new door hangers on F riday, O ctober 23rd to inform residents of the M onday, O ctober 26th
start. T hrough all of this, residents have been very patient and helpful keeping cars out of the way.
H owever the stump removal contractor had mechanical problems with the machine and was delayed by a
week.
T he root mas s around the stumps were mas s ive and tangled in undergro und utilities , this s lo wed the stump
remo val p ro ces s greatly. T he s treet trees had b een p lanted direc tly on elec tric , water and s ewer s ervic e
lines and removal of the stumps has taken a great deal o f effort, b ut has been c ompleted with no damage to
utilities.
T he c o nc rete c o ntracto r has been delayed by the s low tree removal proc es s , but is on sc hedule to begin
Mond ay O c to b er 26th with a c o mp letion sc hed ule o f Wed nesday November 4th d ep endent o n weather.
F IN AN C IAL IMPAC T:
.
S UB MIT T E D B Y:
R ay Miller, Direc tor o f P ub lic Works
AT TAC H ME N T S:
D escription Type
Sidewalk Repairs Map Backup Material
Page 8 of 25
2020 Georgetown Village Sidewalk Repairs
Sources: Esri, HERE, Garmin, Intermap, increment P Corp.,
GEBCO, USGS, FAO, NPS, NRCAN, GeoBase, IGN, Kadaster NL,
Ordnance Survey, Esri Japan, METI, Esri China (Hong Kong), (c)
OpenStreetMap contributors, and the GIS User Community
9/3/2020, 2:33:42 PM
0 0.15 0.30.07 mi
0 0.25 0.50.13 km
1:9,028
Georgetown Planning
County of Williamson, Texas Parks & Wildlife, Esri, HERE, Garmin, INCREMENT P, Intermap, USGS, METI/NASA, EPA, USDA | City of Georgetown |
Page 9 of 25
City of Georgetown, Texas
Georgetown Village I mprovement District
November 9, 2020
S UB J E C T:
5-10 year C apital Imp ro vement Dis cus s io n - Wayne R eed
IT E M S UMMARY:
T his item is the firs t of what will be a few p res entations abo ut the G V P I D’s annual as s es s ment, whic h is
s et in F is c al Year 2021 (F Y21) at 14 cents per $100 in as s es s ed valuation. T he aim of this d is c us s io n is to
recognize the kno wn capital imp ro vements fo r which the P I D may fund over the next 5 years ; at this time,
C ity staff members have identified s everal p ro jects es timated to b e ro ughly $1,200,000 (s ee attac hed lis t).
It is s taff ’s intent to provid e the G V P I D Bo ard with s uffic ient info rmation to allow it to make an info rmed
d ecision on the as s es s ment p rio r to the F Y22 b udget p ro cess that will s tart in Marc h o r Ap ril 2021.
During the Board’s c o ns ideratio n of making a recommend ation o n the F Y21 bud get and the 5 year S ervic e
P lan and As s es s ment P lan (5 year S AP ), at leas t o ne Board memb er as ked if they s hould cons ider
red uc ing the P I D assessment. T his was disc ussed b ecaus e the F Y21 b udget sho wed expens es to total
$311,018 while revenues were p ro jected to be $456,100 with an ending fund b alanc e o f $425,561. S taff
s uggested not changing the P I D as s es s ment fo r F Y21, bec ause F Y21 bud get c ontained no capital
imp ro vement projec ts and there remained many capital imp ro vements in the G V P I D P arks Mas ter P lan as
well as many related to P ublic Wo rks. T he attached list of C I P projec ts is intend ed to s erve as a s tarting
p o int for the Bo ard to disc uss future expens es ac ro s s op erations and c ap ital imp ro vements. S taff ho pes
the Board members take the lis t as no thing mo re than sugges tio ns ; it is s taff ’s intent to ans wer ques tions
and to fo llo w the Board’s p referenc es on levels of s ervic es and c apital outlay. T he o utcome and b enefits
fro m this dis c us s ion will be three fold at leas t: a) Board cons ens us o n future levels of s ervic e (operatio ns );
b ) a 5 year plan for capital improvements ; and c) d irectio n o n lands c ap e levels of s ervic e and s c o p e of
work for the P arks and R ecreation Department to inc lude in its R F P for b id s on the G V P I D landsc ape
contrac t.
T he 5 year S AP includ es exp enses fo r S idewalk R ep airs and Traffic C ontrol S igns . T he following
informatio n is b eing provid ed to give b ackgro und on these two spend c ategories .
S id ewalk R ep airs
T his line item is s ho wn to increase fro m roughly $23,000 in F Y21 to ap p roximately $28,000 in F Y22 with
a 3% increase eac h year thereafter. S afe S idewalks performed horizontal cuts in 2017 and 2018 at roughly
400 lo catio ns. T his includ ed repair o f sidewalk s labs where the d eviatio n was up to 1 ¾ inc hes b etween
two adjac ent s id ewalk s labs (tripping hazard) witho ut replac ing slabs. S ince this work has been performed ,
s o me loc ations have exp erienc ed c o ntinued lifting d ue to tree ro o ts. T his is mo nito red regularly by the
P ublic Wo rks Department. W hen lo catio ns do have the need to ad d res s a trip p ing hazard , the P ub lic
Works Department will p ut the lo catio n(s) on its s idewalk rep lacement s chedule.
S tarting in 2019, the P ub lic Works Department s tarted a s id ewalk slab replac ement. Westar C ons tructio n
p erfo rmed remo val and rep lacement o f c o nc rete. A map o f these lo catio ns was s hared with the G V P I D in
2019 and 2020. T his year Wes tar C o nstruc tio n fixed 30 loc ations . At this time, all known trip hazard
lo catio ns have b een fixed. Again, the P ub lic Wo rks Dep artment continually ins pec ts the G V
neighborho ods s id ewalks to monitor s tatus.
Page 10 of 25
Traffic C o ntrol S igns
T here is a pro p o s ed C IP p ro ject to replac e traffic c o ntro l signs, spec ifically s treet name signs. T he o riginal
traffic c o ntrol s igns are nons tand ard and have unique c harac teristics, whic h are not c o nsistent with the
C ity’s standard s . T he unique features inc lud e poles (p ainted brown), street name blades are brown, and
each street name blade d is p lays a G V Neighborho o d logo ; further, the original s igns were cons tructed of a
lo wer q uality reflec tive material, which has res ulted in fading that has d iminis hed their effec tiveness. Als o,
the poles are s horter than C ity s tand ard . F or ins tanc e, the bottom o f sto p s igns mus t b e 7 feet from the
ground. In the G V Neighborho o d , mo s t s top s igns , if not all, are les s than 7 feet. T herefore, these s igns
are on a s chedule for rep lacement. T he P I D has two o p tions as fo llo ws:
1. Maintain Unique C haracteris tic s . If the P I D d es ires to maintain the unique features o f its traffic
control s igns , it will need to fund the on-going repair and rep lacement o f thes e as s ets .
2. C o mp ly with C ity S tand ard s . If the P I D d es ires to c o mp ly with the C ity’s c urrent s tand ard s , the P I D
will need to fund the one-time rep lacement of all traffic control s igns . T herefore, the C ity will monitor s igns
and rep lace with G eneral F und .
Las tly, the P ub lic Works Department has rep lac ed s top s igns and speed co ntro l s igns as need ed us ing
G eneral F und , not P ID funds.
Q ues tions for the Board:
1. Do you need additio nal informatio n about any of the projec ts o n the lis t?
2. Is there s o mething not o n the lis t that you wo uld like the Board to c o nsider? T his would b e anything
that is ab o ve annual maintenance.
S taff will update the 5 Year S AP b as ed upon the Board’s feedb ac k and direc tion. We will agree o n next
s teps at the end o f the d is cus s io n.
F IN AN C IAL IMPAC T:
.
S UB MIT T E D B Y:
Wayne R eed, As s is tant C ity Manager
AT TAC H ME N T S:
D escription Type
Works hop 5-10 year Service Plan Backup Material
Works hop Es timated As s es s ment Backup Material
Page 11 of 25
Georgetown Village Public Improvement District
This 10-year Service Plan is NOT a final document and is solely for the purpose of a Approved Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected
workshop with the Georgetown Village PID Advisory Board FY21 FY22 FY23 FY24 FY25 FY26 FY27 FY28 FY29 FY30 FY31
Beginning Fund Balance 394,229 406,056 418,238 430,785 443,708 457,019 470,730 484,852 499,398 514,379 529,811
Revenue:
Ad Valorem Taxes 455,000 468,650 482,710 497,191 512,107 527,470 543,294 559,593 576,380 593,672 611,482
Allocated Interest 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000
Property Taxes - Penalties and Interest 100 100 100 100 100 100 100 100 100 100 100
Total Revenue 456,100 469,750 483,810 498,291 513,207 528,570 544,394 560,693 577,480 594,772 612,582
Expense:Estimated Cost in 2020:
4,485 4,620 4,758 4,901 5,048 5,199 5,355 5,516 5,681 5,852 6,027
General Fund Allocation 23,933 24,651 25,391 26,152 26,937 27,745 28,577 29,435 30,318 31,227 32,164
Printing (Previously Brochures)2,100 2,163 2,228 2,295 2,364 2,434 2,508 2,583 2,660 2,740 2,822
Appraisal Contracts - WCAD & Tax Assessor Collector 3,000 3,605 3,713 3,825 3,939 4,057 4,179 4,305 4,434 4,567 4,704
Consulting - Management 20,000 20,600 21,218 21,855 22,510 23,185 23,881 24,597 25,335 26,095 26,878
Mowing Contracts $150,000 115,000 154,500 159,135 163,909 168,826 173,891 179,108 184,481 190,016 195,716 201,587
Utilities 56,000 57,680 59,410 61,193 63,028 64,919 66,867 68,873 70,939 73,067 75,259
Office Supplies, General 300 309 318 328 338 348 358 369 380 391 403
Maintenance - Street Asphaltic 12,000 12,360 12,731 13,113 13,506 13,911 14,329 14,758 15,201 15,657 16,127
Maintenance - Sidewalk - Increased Funding by $5k 23,200 28,896 29,763 30,656 31,575 32,523 33,498 34,503 35,538 36,605 37,703
Tree and Shrub Removal Services 20,000 20,600 21,218 21,855 22,510 23,185 23,881 24,597 25,335 26,095 26,878
Operational Supplies - Traffic Message Signs (Street Signs) - 4,120 4,244 4,371 4,502 4,637 4,776 4,919 5,067 5,219 5,376
Maintenance - Ponds and Irrigation Systems 30,000 30,900 31,827 32,782 33,765 34,778 35,822 36,896 38,003 39,143 40,317
Property and Casualty Insurance 1,000 1,030 1,061 1,093 1,126 1,159 1,194 1,230 1,267 1,305 1,344
Park Improvements (Pavilion, Gazebo, Ball Fences)- - - - - - - - - -
Expense Subtotal 311,018 366,034 377,015 388,325 399,975 411,974 424,333 437,063 450,175 463,680 477,591
Park Proposed Projects:Estimated Cost in 2020:
(EAST)Bedford Park $112,798 116,182
(Both) Entry Monumentation $270,521 286,996
(Both) Shell Road Landscape Screening $126,715 138,465
(WEST)Summer Green Park $186,736 210,173
(Both) Trail Markers $14,080 16,323
(Both) Trail/Open Space Map $29,370 34,048
(WEST)Village Pool $315,517 376,744
Public Works Proposed Projects:Estimated Cost in 2020:
(WEST)ADA Ramps $60,000 20,600 21,218 21,855
(WEST)Alley Sealant $20,000/ 5 years 21,855 25,335
(EAST)Madrid St Ponds $50,000 25,750 26,523
(Both) Street Signs *see above in Expense $4,000
Board Proposed Projects:Estimated Cost in 2020:
Street Trees Along Bellaire Dr & Rosedale Blvd (trees, irriagtion, & sidewalk updates)$70,000
Natural Park Upkeep at Beretta Circle 125,000
Flashing Sign for Pedestrian Crosswalk Rosedale Boulevard when crossing over into
the Village Commons section $56,000/ per crossing
Turn Lanes on Shell Road - Rosedale, Sycamore, Village Commons more research needed
Add Roundabout at Rosedale Blvd & Bellaire Drive intersection more research needed
Adding Trails into Creekside & east side sections more research needed
Bike Path on major Roadways more research needed
Improvement Projects Subtotal - 162,532 334,736 182,174 210,173 50,370 376,744 - 25,335 - -
Total Expense 311,018 528,565 711,751 570,499 610,148 462,344 801,077 437,063 475,510 463,680 477,591
Ending Fund Balance 539,311 347,240 190,296 358,576 346,767 523,245 214,047 608,481 601,367 645,471 664,802
Contingency
Reserve 113,750 117,163 120,677 124,298 128,027 131,867 135,823 139,898 144,095 148,418 152,870
CAFR (Auditor's) Adjustment
Available Fund Balance 425,561 230,078 69,619 234,279 218,740 391,377 78,223 468,583 457,272 497,053 511,932
Adminstrative (Joint Services) Allocation
DRAFT DOCUMENT
Georgetown Village PID Ten‐Year Service Plan FY 2022 – 2031
Page 12 of 25
East Shell Road 216,830$
West Shell Road 248,092$
Total Assessment 464,922$
Georgetown Village PID Estimated Assessment FY2021
Estimated Assessment
This is NOT a final document and is solely for the purpose of a
workshop with the Georgetown Village PID Advisory Board
Georgetown Village PID
Estimated Assessment
Data Pulled October 2020
East Shell Road West Shell Road
Page 13 of 25
City of Georgetown, Texas
Georgetown Village I mprovement District
November 9, 2020
S UB J E C T:
Transfer o f As s ets O verview - Wayne R eed
IT E M S UMMARY:
T he G eorgetown Village P ub lic Imp ro vement Dis tric t (G V P I D) Bo ard members and C ity s taff have
continued the d is c us s io n o f the s tatus o f the c o nveyance o f all trac ts o f land o wned by G reen Build ers or a
d eveloper, such as KB Ho me, that are intend ed to be conveyed to the P I D. T he imp o rtance of the
trans fers is ho w it impac ts the Ad visory Board, spec ifically the allowanc e fo r the C ity C o uncil to cons ider
a change in the compositio n to the Advis o ry Bo ard . S taff has continued to res earch the histo ry of the
remaining trac ts /lots of land o wned by G reen Builders and/o r ho me build ers .
B elow are the updates from the J uly & S eptember Board meetings:
T he trans fer of the C reeks id e d etention pond and open s p ace tracts from KB to the C ity continues to b e a
work in progres s . KB is res pond ing to comments on the title that need to be c leared p rio r to C ity
acc ep tance. C o mments were with KB as o f late July; they are wo rking d iligently to clear tho s e.
T ransfer to C ity in progress, see updated O wnership map.
T he C ity Manager ’s O ffic e is working with the C ity’s R eal Es tate S ervic es Manager to und ers tand if there
are obligations o n any of the remaining lots o wned by G reen Build ers .
O bligations have been completed . Travis Baird , R eal Estates S ervices Manager, will b e p res enting the
Wils o n F amily/G reen Builders lo ts to the Board fo r cons id eratio n of acc ep tance at this meeting,
No vember 11th, and then p ro ceed to C ity C o unc il fo r final ac ceptanc e.
KB Ho me’s o wners hip o f the strip s of land (a) p arallel to C hestnut C o urt (this one is c o nnected to the
large d etentio n p o nd), (b) p arallel to Bowline Drive and C rown Ancho r Bo ulevard (“L” s haped); and
p erp endic ular to S lip Drive; T hese will b e c oming in with the Large Bo wline P o nd.
Transfer to C ity in progres s for both s ectio ns o f land , s ee up d ated O wnership map. R ay Miller, P ublic
Works Direc to r, is working on obtaining a c os t es timate to mo w and trim the d rainage c hannel (a).
W hat is the purp o s e of the undevelo p ed trac t o f land loc ated b ehind residential lots and that runs p arallel to
eas t s id e of C rown Ancho r Blvd. and to the no rth and south of Bowline Drive?
It is p art o f the drainage infrastruc ture and is in proc es s of b eing transferred to the C ity.
W hat is the o wners hip o f the s trips o f land parallel to R o s ed ale Blvd. between Naranjo Drive and Bellaire
Drive; O wnership ap p ears to be BB&C B and Wilson F amily (1 each). C ity s taff will res earc h
ap p ro p riatenes s o f thes e b eing c o nveyed to the C ity.
Page 14 of 25
Travis Baird , R eal Estates S ervic es Manager, is pres enting the Wilson F amily/G reen Build ers lots to
Board for cons id eration o f ac ceptanc e at this meeting, November 11th, and then proc eed to C ity C ounc il
fo r final ac cep tanc e.
BB & C B (C had Bac cus ) will be p res ented at a future date, as they are s till wo rking thro ugh their
o b ligatio ns.
W hat is the p urpose o f the large trac t lo c ated no rth of Bellaire Drive and north of the future extens ion of
R o s ed ale Blvd. O wners hip is Wils o n F amily C ommunities ? O wners hip is Wilson F amilies
C o mmunities. T his tract is o uts id e of the P I D and is therefore not part of this trans fer of as s ets.
T his tract is no t within the P I D boundary, and has been remo ved fro m the map . (formerly a red shaded
area)
S taff will continue to update the Board on a monthly basis.
F IN AN C IAL IMPAC T:
.
S UB MIT T E D B Y:
Wayne R eed, As s is tant C ity Manager
AT TAC H ME N T S:
D escription Type
Owners hip Map Backup Material
Page 15 of 25
WIL
LI
A
M
S
D
R
SHELL RD
BOWLINEDR
VILLAGE
PARKDR
BI
G
B
E
N
D
T
R
L
WSEQUOIASPUR
S
E
V
I
L
L
A
D
R
SHELLRD
VILLAGECOMMONSBLVD
CLUBHOU
SE
DR
WESTBURYLN
ME
XI
CANOLIVEDR
ELM WOODDR
BIRCHDR
FAIRMONT
D
R
SO
N
O
R
A
T
R
C
E
SHEEPSHANKDR
GREENSIDELN
PINON CV
BOTTLE
B
R
U
S
H
D
R
TA
S
C
A
T
E
S
T
NARANJODR
B L U E H AWDR
SLIP
D
R
WSEQUOI
A
TRL
CRO
W
N
ANCHORBND
SKYFLOWERDR
LA P
A
L
O
M
A
D
R
MADRID DR
ROWANDR
LONGHORN
CAVERNCV
SUMMERSGREEN
FOSSIL
R
I
M
CV
SINU
S
O
DR
BOQUI LLA TRL
LA
S
P
L
U
M
A
S
CT
HIDDENSPRINGSTRL
ROS E D A L E B L V D
LOGANRANCHRD
M
O
R
ALPASS
BELLAIREDR
BE
R
E
T
T
A
C
I
R
BRI
LEY
ST
CEDARELMLN
CLO
V
E
H
I
T
C
H
D
R
NAMBOCAWAY
SQ
U
A
R
E
B
N
D
SYCAMOREST
WINECUPWAY
ROS
E
B
U
D
L
N
C O N C ORDDR
POPLARDR
VERD
E
V
I
S
T
A
RED RO
S
E
D
R
HA
NOVERCT
V
I
LLAGEGLEN
ESEQUOIASPUR
M
E
S
ASPUR
SPRINGCT
BOXWOODLOOP
LOVIE LN
FAIRFIELDCT
HICKORYLN
BI G THI CKETST
MESA DR
E N C H A N T ED ROCK
T RL
MA
L
A
G
A
D
R
GREENGROVE
CH ES
T
N
UT
CT
WILDW
O
O
D
D
R
MIRAMARD
R
LASPLUMASDR
M
ADRONEDR
V
A
L
V
E
RDE
D
R
B E RETTA
CIR
Georgetown Village PID
0 1,000500
Feet
±
TRANSFER TO HOA COMPLETE
TRANSFER TO CITY IN PROGRESS
GEORGETOWN VILLAGE PID
WILSON FAMILY COMMUNITIES INC DBA GREEN BUILDERS INC
WESTMINSTER-LCS GEORGETOWN LLC
KB HOME LONE STAR INC
CHAD BACCUS HOMES OF TEXAS LLC
BB & CB INVESTMENTS
Revised date: 11/2/2020
Page 16 of 25
City of Georgetown, Texas
Georgetown Village I mprovement District
November 9, 2020
S UB J E C T:
C o nsideration and pos s ible actio n to ap p rove the Minutes for the R egular Bo ard Meeting S ep tember,
2020 - Bo ard Liais o n
IT E M S UMMARY:
Minutes from the S eptember G VP ID meeting.
F IN AN C IAL IMPAC T:
.
S UB MIT T E D B Y:
Board Liais on
AT TAC H ME N T S:
D escription Type
Minutes 09.14.2020 Meeting Backup Material
Page 17 of 25
Georgetown Village PID Page 1 of 5
September 14, 2020
City of Georgetown, Texas
Georgetown Village Public Improvement District Advisory Board Meeting
Minutes
Monday, September 14, 2020 at 6:00 p.m.
Meeting held virtually on Zoom
Board Members Present: Marlene McMichael, Chair; Marsi Liddell, Vice Chair; Cara
McKinney, Secretary; Michael Charles; Penny Evans; Steve Taylor, Chris Blackburn, Melinda
Marler (Penny Evans submitted her resignation effective September 18, 2020)
Board Members Absent: Scott Brackin
Staff Members Present: Wayne Reed, Assistant City Manager; Eric Nuner, Parks and
Recreation Assistant Director; Nathan Parras, Budget Manager; Sabrina Poldrack, Board Liaison
Staff Members Absent: Ray Miller, Public Works Director
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any
purpose authorized by the Open Meetings Act, Texas Government Code 551.)
A. Consistent with Governor Greg Abbott’s suspension of various provisions of the Open
Meetings Act, effective August 1, 2020 and until further notice, to reduce the chance of
COVID-19 transmission, all City of Georgetown Advisory Board meetings will be held
virtually. Public comment will be allowed via teleconference; no one will be allowed to
appear in person.
B. Call to Order - called to order by Chair 6:00 PM.
C. Pledge of Allegiance
• Steve Taylor led everyone in reciting the Pledge of Allegiance.
D. Introduction of New Board Members - Marlene McMichael, Chair
• Introduced Chris Blackburn as developer representative
E. Public Wishing to Address the Board
On a subject not posted on the agenda: Persons may add an item to a future Regular
scheduled Board agenda by filing a written request with the Staff Liaison no later than one
week prior to the Board meeting. The request must include the speaker’s name and the
specific topic to be addressed with sufficient information to inform the board and the public.
Only those persons who have submitted a timely request will be allowed to speak. For
Board Liaison contact information, please logon to
http://georgetown.org/boardscommissions/ At the time of posting, no one has signed up.
• Brian Ortego joined the call at 6:44p but did not speak on any item.
Page 18 of 25
Georgetown Village PID Page 2 of 5
September 14, 2020
F. GVPID Park Improvement Update - Eric Nuner, Assistant Parks and Rec Director
• Nuner reported that the Parklets and the Shell Road entrance landscaping and
lightening are almost completed. While Rowan Park is scheduled for completion
last, the concrete work is being finished up now. All the current projects being
worked on are staying within budget.
• Nuner presented an option to the Board to redo the stone work at the entry
monument located at Sycamore Street and Shell Road. He explained this work
could be done while the general contractor’s subcontractor was on-site
completing other masonry work; he estimated the cost to be at $12,500. If there
was general consent from the Board to proceed with replacing this entry
monument, Eric stated he could proceed with a change order given the amount
was withing his administrative authority. After a brief discussion, the Board
decided to move forward with this change with the understanding that the work
would not exceed $12,500.
G. Georgetown Village Public Improvement District (GVPID) monthly financial report for
the month of August, 2020 - Nathan Parras, Budget Manager
• Parras informed the Board that all current capital improvement projects and
operational expenses are within budget. Parras stated he will produce the
September report at the next meeting, which will give a stronger indication of
how the overall budget will look going into FY21.
• No comments from Board Members.
• Penny Evans left meeting at 6:41p
H. Council approved FY21 Budget & FY21 Service Plan and Assessment Plan (SAP) - Wayne
Reed, Assistant City Manager
• Reed shared the Council approved the PID’s FY21 budget and FY21 SAP
as recommended by the Board with no changes. No comments from
Board Members.
I. Transfer of Assets Updates - Wayne Reed, Assistant City Manager
• Reed presented a map that highlighted parcels of land that still need to be
transferred from the master developer to the City so that the PID can accept
maintenance responsibilities where appropriate. This does not include the red
parcel, which is not in the PID boundaries. Reed explained that the City will
meet with the developer within 45 days to inspect the sites and give instruction
on what needs to be accomplished so the City can accept the transfers. This item
will be presented again to the Board with updates, until all parcels have been
properly transferred.
• No comments from Board Members.
J. 5-10-year Capital Improvement Discussion - Wayne Reed, Assistant City Manager
• Reed shared a preliminary list of potential capital improvement projects within
Georgetown Village PID, as a starting point for the Advisory Board members to
Page 19 of 25
Georgetown Village PID Page 3 of 5
September 14, 2020
forecast future capital expenditures along with operational expenses to calculate
what is an appropriate annual PID fee assessment.
• Marlene McMichael stated that the City has responsibilities to fund
certain projects, yet the PID does have the advantage to use its funds to
stay on top of the same projects, which gives opportunity to maintain a
quality development.
• Cara McKinney requested the following items be included for
consideration for the future CIP within the PID:
1. Would like street trees added along Bellaire Drive and Rosedale
Boulevard.
a. Nuner’s response was that the sidewalk along Bellaire
would need to be replaced because they would have to
meander (curve) around the trees as there is not enough
room to add trees between curb and sidewalk.
2. Suggested the natural park at Beretta Circle be listed as a parklet
that the City maintains.
a. Nuner’s response was that this is on the list for City to
develop that undeveloped parkland. Due to COVID-19,
the City’s General Fund Fiscal Year 21 budget was
reduced, including annual funding for neighborhood park
improvements; this park is about 3-4 years out for funding
availability.
3. Add flashing signs for the pedestrian crosswalk on Rosedale
Boulevard when crossing over into the Village Commons section.
4. Add turning lanes on Shell Road (for north bound traffic) for all
areas turning into Georgetown Village to alleviate traffic
congestion.
• Michael Charles requested the following items be included for
consideration for the future CIP within the PID:
1. Add a roundabout in the intersection of Rosedale Boulevard and
Bellaire Drive.
2. Incorporate trails into the Creekside and east side sections of
Georgetown Village.
3. Asked about improving Creekside park and noted Summer Green
needs to be improved.
4. Requested that future capital improvement projects be spread as
evenly as possible throughout the PID, so all residents who pay
the assessment may benefit from the improvements.
a. Fairness does not mean equal.
b. At this time, he sees the majority of projects benefiting the
west side.
Page 20 of 25
Georgetown Village PID Page 4 of 5
September 14, 2020
• Marsi Liddell requested the following items be included for consideration
for the future CIP within the PID:
1. Would like to add a bike path on the roads for bike riders.
2. Requested equality and inclusion when considering future capital
improvement projects, so that the residents feel part of the
community.
• Steve Taylor had the following questions regarding the future CIP within
the PID:
1. Would like the background on the Shell Road fence screening
improvements.
a. Nuner’s input was the PID funded different priorities with
Board approval, other than what consultant had on list
with 5-year master plan.
2. Asked if plant removal and replacement was considered
ongoing maintenance or CIP.
a. Nuner stated this is considered ongoing maintenance,
and the City will replace in the fall and winter
months.
• Melinda Marler had the following statement regarding the future CIP
within the PID:
1. Would like to ensure that the assessment funds collected are used
for projects that are responsibility of the PID, not the City.
Legislative Regular Agenda
K. Consideration and possible action to approve the Minutes for the Regular Board Meeting
August, 2020 - Board Liaison
Motion to approve minutes by Liddell, seconded by McKinney. Approved 6-0-1 Penny Evans
Absent
L. Consideration and possible action approve a change order for stone column replacement
at Madrone Park with Choice Builders, LLC of Temple, TX in the amount of $8,500. – Eric
Nuner, Assistant Parks and Recreation Director
• Nuner presented visual examples of what the current stone columns look like and what
they will look like once they have been updated. Nuner advised to the Board that this
project will be completed in the same timeframe as the Sycamore sign and that funding
is available to complete both projects.
Page 21 of 25
Georgetown Village PID Page 5 of 5
September 14, 2020
Motion to approve a change order for stone column replacement at Madrone Park with Choice
Builders, LLC of Temple, TX in the amount of $8,500 by Charles, seconded by McKinney.
Approved 6-0-1 Penny Evans Absent
M. Consideration and possible action approve one of the quote results for concrete sidewalk
repairs. - Ray Miller, Director of Public Works
• Ray Miller, Director of Public Works, was absent to the meeting so Wayne Reed,
Assistant City Manager, spoke to this item.
• Reed presented both bids that came back to the City for this project and turned
this item to the Board for discussion and action to approve one of the bids.
• Staff was asked what the process is of notifying the residents that will be affected
by this work.
• Reed indicated he would obtain information on what this process looks
like and share with the Board.
Motion to approve Westar Construction for concrete sidewalk repairs.by Liddell seconded by
Blackburn. Approved 6-0-1 Penny Evans Absent
Adjournment
Motion to adjourn by McMichael. The meeting adjourned at 7:47 PM
__________________________________ ______________________________
Marlene McMichael, Chair Cara McKinney, Secretary
___________________________________
Board Liaison
Page 22 of 25
City of Georgetown, Texas
Georgetown Village I mprovement District
November 9, 2020
S UB J E C T:
C o nsideration and pos s ible Ac tion to R ec ommend ac ceptanc e of (1) a 2.568 ac re trac t o f land out o f the
William R oberts S urvey, AB S 524, and (2) Lot 54, Blo ck D, G eo rgeto wn Village S ec tion Nine, P hase
9A, loc ated on Bellaire Drive, fro m William F amily C ommunities , Inc. d/b/a G reen Build ers for the
p urposes o f o p erating and maintaining s tormwater infras tructure.-Travis Baird , R eal Estate S ervic es
Manager
IT E M S UMMARY:
During the development p erio d , the develo per o f build er are res p o nsible for o p eration and maintenanc e of
the sto rmwater treatment and detentio n infras truc ture within eac h s ectio n, until c ons tructio n is nearing or at
completio n. T he c ons tructio n in S ectio n 9, P has es 9 & 10 is complete, and c o ns truc tion in P has e 9A is
nearing comp letion, with the last two lo ts currently under cons tructio n. Wils on F amily C ommunities is
res p o nsible for the pond s loc ated o n the pro p erties cons id ered in this item. T hey have und ertaken
maintenance and repairs , and all o ther ac tivities as req uired b y C ity S taff to meet the C ity’s s tand ard s for
acc ep tance. T he pond s have p as t inspec tion b y C ity S taff. T his item would rec ommend that C ity C o unc il
acc ep tance owners hip of the properties in and res p o ns ibility fo r the p o nds, to b e maintained under the P I D
b udget and co ntrac ts .
Ap p ro val o f this item is recommend ed .
F IN AN C IAL IMPAC T:
.
S UB MIT T E D B Y:
Travis Baird, R eal Es tate S ervic es Manager
AT TAC H ME N T S:
D escription Type
Owners hip Map Backup Material
Page 23 of 25
Page 24 of 25
City of Georgetown, Texas
Georgetown Village I mprovement District
November 9, 2020
S UB J E C T:
C o nsider and pos s ible Ac tion to R ec o mmend ac c eptanc e of Lo t 18, Bloc k R , G eo rgeto wn Village
S ectio n Nine, P has es 9 & 10, lo cated on R o s ed ale Bo ulevard , William F amily C o mmunities, Inc . d /b/a
G reen Builders . -Travis Baird, R eal Es tate S ervic es Manager
IT E M S UMMARY:
During the development p erio d , the develo per o f build er are res p o nsible for maintenance o f open spac e,
aes thetic , and parklet lo ts thro ugh the P I D, until c o ns truc tion is nearing o r at c ompletio n. T he
cons tructio n in S ec tion 9, P hases 9 & 10 is c o mp lete. Wils o n F amily C ommunities is res p o nsible fo r the
lo t referenc ed in this item loc ated o n the prop erties cons id ered in this item. T hey have und ertaken
maintenance and repairs , and all o ther ac tivities as req uired b y C ity S taff to meet the C ity’s s tand ard s for
acc ep tance. T he Lot has past ins p ectio n b y C ity S taff. T his item wo uld rec o mmend that C ity C ounc il
acc ep tance owners hip of the property, to be maintained und er the P I D b ud get and c o ntracts .
F IN AN C IAL IMPAC T:
.
S UB MIT T E D B Y:
Travis Baird, R eal Es tate S ervic es Manager
Page 25 of 25