HomeMy WebLinkAboutAgenda_GVPID_12.11.2017Notice of Meeting for the
Georgetown Village Public Improv ement District
of the City of Georgetown
December 11, 2017 at 6:00 PM
at West Side Serv ice Center, located at 5501 Williams Dr Georgetown, TX 78633
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Regular Session
(This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose
authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.)
A Co nsideration and possible actio n to approve the minutes o f the November 13, 2017 regular meeting -
Karen Fro s t, R ecording Sec retary
B Pres entatio n o f the Geo rgeto wn Village Pub lic Imp ro vement District (G VP ID) mo nthly financ ial reports
for the mo nth o f No vember 2017 - La'Mar Kemp , Acc o untant
C Dis cus s ion regard ing the Contrac ts Progres s Report - Jim Briggs , General Manager o f Utilities
D Pres entatio n and d is cus s io n o n Geo rgetown Village Pub lic Imp ro vement Dis tric t landsc ap e, amenity, and
wayfind ing s ignage mas terplan. Eric Nuner, As s is tant Parks and Recreation Directo r
E Developer's Up d ate - Gary Newman
Public Wishing to Address the Board
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http://go vernment.georgetown.o rg/category/b o ard s -commissions /.
F At the time of th is posting, no citizens were sig n ed up to sp ea k.
Adjournment
CERTIFICATE OF POSTING
Page 1 of 12
I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of
Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times ,
on the ______ d ay o f __________________, 2017, at __________, and remained so p o s ted fo r at leas t 72
c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting.
____________________________________
S helley No wling, City Sec retary
Page 2 of 12
City of Georgetown, Texas
Georgetown Village Improvement District
December 11, 2017
SUBJECT:
Cons id eration and p o s s ib le ac tion to approve the minutes of the No vember 13, 2017 regular meeting -
Karen Fro s t, Rec o rd ing S ecretary
ITEM SUMMARY:
FINANCIAL IMPACT:
.
SUBMITTED BY:
Karen Fro s t, Rec o rd ing S ecretary
ATTACHMENTS:
Description Type
Minutes _GVPID_11.13.2017 Backup Material
Page 3 of 12
Georgetown Village PID Page 1 of 3
Meeting: November 13, 2017
City of Georgetown, Texas
Georgetown Village Public Improvement District Advisory Board Meeting
Minutes
Monday, November 13, 2017 at 6:00 p.m.
West Side Service Center located at 5501 Williams Dr. Georgetown, TX 78633
Members present: Melinda Marler, Chair; Norma Baker, Alternate; Richard Harrison; Cara
McKinney, Alternate; Brian Ortego, Vice-Chair; Gary Newman, Developer Rep; Katie Porter;
and Penny Evans, Developer Rep
Members Absent: Marlene McMichael;
Staff present: Jim Briggs, Utilities General Manager; Eric Nuner, Asst. Parks Director; Octavio
Garza, Public Works Director; La’Mar Kemp, Accountant; and Karen Frost, Planning Specialist.
The meeting was called to order by Chair Marler at 6:02 p.m.
A. Public wishing to address the Board. At the time of posting, no one had signed up to speak.
B. Consideration and possible action to approve the minutes of the October 9, 2017 regular
meeting - Karen Frost, Recording Secretary
Motion by Newman to approve the minutes. Second by Ortego. Approved 6 – 0.
(McMichael absent.)
C. Presentation of the Georgetown Village Public Improvement Distict (GVPID) monthly
financial reports for the month of October 2017. La’Mar Kemp, Accountant
Kemp reported that the taxes will be coming in for the next fiscal year over the next few
months.
D. Discussion regarding the GVPID Master Plan – Eric Nuner, Assistant Parks and Recreation
Director
Nuner introduced the consultants that will be working on this project. Trey Sutton, KPA;
Travis Crow, Covey Landscape; and Ronnie Stafford, Covey Landscape. Nuner explained
that the board can make a recommendation to the Council to hire the consultants for
starting in December. The scope of work will include items like wayfinding signage,
proposed design improvements and locations, opinion of probable costs, along with a
proposed 5 year spending plan for the operational and maintenance costs. It is expected to
take five months to develop the master plan and will be brought back to the board in April
for possible FY 2019 funding.
Marler asked for clarification about why the consultants were already chosen without going
out for bid. Briggs explained that engineers and architects fall under professional services
contracts and those professional services are based on qualifications, not bids. Marler also
asked about development standards. Briggs explained the difference between the PUD
standards versus eligible PID public improvement expenses. There was a discussion of
whether to have the board lead the discussion of changes and standards or to wait for the
developer to direct the improvement levels. Nuner explains that the intent of this plan is to
have the plan lead the discussion.
Page 4 of 12
Georgetown Village PID Page 2 of 3
Meeting: November 13, 2017
Ronnie Stafford, with Covey Landscaping reviewed the scope of work. They want to have
the discussions with the board and citizens and then take that feedback to develop the plan.
They will also have an inventory of existing amenities so that the existing features can be
built upon. They explained their experience with public plans. There was a discussion of
the process and how each month’s regular meeting will focus on a different topic for board
input. They will bring suggestions for the board to work with. Newman says it will be
important to get an overview established so that the developer can work with the plan.
The board discussed having “one look and feel for the entire village”, with the consultant.
They all want a cohesive look and think it is important. Newman says he wants to be
involved with the graphics and plan because it will need to be carried forward in the next
sections. The consultant will be taking an inventory of what is there, not necessarily what is
approved and not built. A whole new plan will be developed.
E. Consideration and possible action to recommend to Council approval of Task Order KPA-
18-005 to Kasberg, Patrick, and Associates, LP of Georgetown, TX in the amount of $59,490
for a landscape, amenity, and wayfinding signage masterplan for the GVPID – Eric Nuner,
Assistant Parks and Recreation Director
The Plan will include description of items, but not construction documents, including where
amenities or plantings and signs are to be placed. The city is getting a rendering and layout,
not construction documents.
Motion by Ortego to recommend to council approval of the consultant to develop the
GVPID Master Plan. Second by Harrison. Approved 6 – 0. (McMichael absent).
F. Consideration and possible action related to improvements within the Georgetown Village
Public Improvement District – Jim Briggs, General Manager of Utilities
Briggs discussed gaps in amenities or improvements that were highlighted in prior
meetings, primarily Bellaire street trees. Staff reviewed adding street trees, including
talking to the school district, along this stretch of street. They do not want to participate so
this total cost of irrigation, trees and sidewalk in this section would cost approximately
$151,000 to add. Staff looked at the costs for adding other amenities as requested. The
board can choose to do something prior to the master plan being developed. It is at their
discretion.
The Board reviewed the list of estimated costs for new improvements. Porter wants to start
taking action on some of the items. Briggs explained that the list was developed from the
board requesting it. The costs need to be reviewed as a possible part of the master plan so
that there is consistency across the neighborhoods. There was discussion to consider the
street trees, but not on the GISD side of Bellaire. These items will be included as pieces of
the master plan design for possible consideration later. The consultants will also consider
the possible constraints.
Dr. Fleming – complained about mulch on Shell Road trees. Some trees are over street
signs and need to be pruned. Rowan, Madrone and Summers Green are on the list to be
considered for street trees and he wants them installed. He stated the Roundabout at
Bellaire and Rosedale should be put back, with the gazebo. He asked for the board to
Page 5 of 12
Georgetown Village PID Page 3 of 3
Meeting: November 13, 2017
consider funding a bark park in Bedford Park like Holly Street bark park. He reported
mowing has improved over the last month and a half. He wants to take care of disparities
between the two sides of Shell Road.
Marler asked about irrigation on Shell Road and said it should be part of the master plan. If
anyone wants something else on the agenda for December contact Jim. He stated staff will
modify the street trees for Bellaire to take out the school district side.
G. Discussion regarding the Contracts Progress Report - Jim Briggs, General Manager of
Utilities
Briggs reviews report. The roundabout lighting issue is still outstanding. Nuner reports
that they will have to rework the bid to get it to work. The trip hazard work is wrapping
up.
H. Developer's Update - Gary Newman
Newman reported the Concept Plan for the second section of the Georgetown has not
changed. They are talking to builders. They are considering a new PID, structured
differently. They are considering two traffic circles in the community and are a month away
from announcing contract with builders. Arbors and Hills sections are under review. A
large cave area, 37 acres is being dedicated to the Williamson County Conservancy. There
will also be trails and parks. The west side park will be just north of that which is 91 acres
owned by the city of Georgetown. There were suggestions to connect all the parks through
trails.
Newman asked that Beretta Park be maintained by the city if they pick up the rocks. Nuner
confirmed it can be added to the contract. It was just accepted as a city park. There is not a
current plan for irrigation or development as a park at this time.
Michael Charles, appreciates this board, and the north side park. Wants to talk about safety.
He is concerned that the city took roundabout out at Bellaire and Rosedale. The pool at
Village Commons slows down the traffic. He wants the same for the other side to slow the
traffic and make it safer. He doesn’t want speed bumps. He suggests adding what the PID
is responsible for in the brochure.
Adjournment
Motion by Ortego to adjourn. Second by Porter. The meeting was adjourned at 8:21 p.m.
______________________________ ______________________________
Approved, Melinda Marler, Chair Attest, Katie Porter
Page 6 of 12
City of Georgetown, Texas
Georgetown Village Improvement District
December 11, 2017
SUBJECT:
Presentatio n of the Georgetown Village Public Improvement Dis tric t (GVPID) monthly financial rep o rts for
the month of No vember 2017 - La'Mar Kemp , Ac c o untant
ITEM SUMMARY:
For the Board 's review, attached are the Dis tric t's financ ial reports for the mo nth o f Oc tober2017.
FINANCIAL IMPACT:
None.
SUBMITTED BY:
La'Mar Kemp , Ac c o untant
ATTACHMENTS:
Description Type
11.2017 Financial Summary Backup Material
11.2017 Financial Statement Backup Material
Page 7 of 12
17/18 Budget YTD Activity Variance
Revenues:
Ad Valorem Taxes 388,128$ 9,128$ (379,000)$
Interest Earned 2,000 418 (1,582)
Total Revenues 390,128 9,546 (380,582)
Expenditures:
Administrative Fee- General Fund 47,858 7,976 39,882
Office Supplies 500 - 500
Brochures, Advertising 3,000 - 3,000
Insurance 2,000 - 2,000
Contracts & Leases, Primary 90,160 90,112 48
Contracts & Leases, Secondary 28,479 - 28,479
Park Master Plan 70,000 - 70,000
Above Ground Improvements 38,000 - 38,000
Signs 4,813 - 4,813
Utilities/Irrigation 36,000 10,819 25,181
Maintenance, Sidewalks 42,164 - 42,164
Maintenance, Irrigation 10,900 - 10,900
Maintenance, Ponds 3,000 - 3,000
Maintenance, Alleys 20,000 947 19,053
Maintenance, Street Trees 60,000 - 60,000
Administrative Fee - Joint Service 8,966 1,494 7,472
Total Expenditures 465,840 111,348 354,492
Current Year Variance (75,712) (101,802) (26,090)
Beginning Fund Balance 677,161 684,915 [A]7,754
Current Funds Available 601,449$ 583,113$ (18,336)$
Notes:
•The majority of property tax collections occur in January.
•YTD activity includes encumbrances.
•Year End YTD activity becomes audited activity each following January.
•Fiscal year is from October 1 to September 30.
•Unaudited financial statements prepared by the City of Georgetown, as of December 05, 2017.
[A]Unaudited beginning fund balance.
Financial Statement
Village PID
November 30, 2017
Page 8 of 12
12-05-2017 03:30 PM C I T Y O F G E O R G E T O W N PAGE: 1
FINANCIAL STATEMENT (UNAUDITED)
234-VILLAGE PID AS OF: NOVEMBER 30TH, 2017
ANNUAL CURRENT Y-T-D % OF Y-T-D BUDGET
REVENUES BUDGET PERIOD ACTUAL BUDGET ENCUMB. BALANCE
_____________________________________________________________________________________________________________________________
REVENUE
=======
PRIMARY REVENUE
4-0001-40-100 AD VALOREM TAX 388,128.00 0.00 9,128.02 2.35 0.00 378,999.98
TOTAL PRIMARY REVENUE 388,128.00 0.00 9,128.02 2.35 0.00 378,999.98
INTEREST
4-0001-42-100 ALLOCATED INTEREST 2,000.00 0.00 402.87 20.14 0.00 1,597.13
4-0001-42-152 GISD TAX (PID) INTEREST 0.00 0.00 14.64 0.00 0.00 ( 14.64)
TOTAL INTEREST 2,000.00 0.00 417.51 20.88 0.00 1,582.49
DEVELOPMENT FEE _____________ _____________ _____________ ______ ______________ _______________
____________________________________________________________________________________
TOTAL REVENUE 390,128.00 0.00 9,545.53 2.45 0.00 380,582.47
VILLAGE PID
===========
OTHER _____________ _____________ _____________ ______ ______________ _______________
____________________________________________________________________________________
_____________________________________________________________________________________________________________________________
*** TOTAL REVENUES *** 390,128.00 0.00 9,545.53 2.45 0.00 380,582.47
============= ============= ============= ====== ============== ===============
_____________________________________________________________________________________________________________________________
Page 9 of 12
12-05-2017 03:30 PM C I T Y O F G E O R G E T O W N PAGE: 2
FINANCIAL STATEMENT (UNAUDITED)
234-VILLAGE PID AS OF: NOVEMBER 30TH, 2017
COMMUNITY SERVICES
VILLAGE PID
ANNUAL CURRENT Y-T-D % OF Y-T-D BUDGET
EXPENSES BUDGET PERIOD ACTUAL BUDGET ENCUMB. BALANCE
_____________________________________________________________________________________________________________________________
OPERATIONS
5-0211-51-110 GENERAL FUND ALLOCATION 47,858.00 3,988.00 7,976.00 16.67 0.00 39,882.00
5-0211-51-111 OFFICE SUPPLIES 500.00 0.00 0.00 0.00 0.00 500.00
5-0211-51-130 BROCHURES, ADVERTISING 3,000.00 0.00 0.00 0.00 0.00 3,000.00
5-0211-51-200 INSURANCE 2,000.00 0.00 0.00 0.00 0.00 2,000.00
5-0211-51-310 CONTRACT & LEASES, PRIMARY 90,160.00 608.25 8,207.79 99.95 81,903.78 48.43
5-0211-51-311 CONTRACT & LEASES, SECONDA 28,479.00 0.00 18,551.00 0.00 ( 18,551.00) 28,479.00
5-0211-51-315 PARK MASTER PLAN 70,000.00 0.00 0.00 0.00 0.00 70,000.00
5-0211-51-341 ABOVE GROUND IMPROVEMENTS 38,000.00 0.00 0.00 0.00 0.00 38,000.00
5-0211-51-342 SIGNS 4,813.00 0.00 0.00 0.00 0.00 4,813.00
5-0211-51-430 UTILITIES 36,000.00 5,207.64 10,819.21 30.05 0.00 25,180.79
5-0211-51-501 MAINT, ALLEYS/SIDEWALKS 42,164.00 0.00 0.00 0.00 0.00 42,164.00
5-0211-51-502 MAINT, IRRIGATION 10,900.00 0.00 0.00 0.00 0.00 10,900.00
5-0211-51-503 MAINT , PONDS 3,000.00 0.00 0.00 0.00 0.00 3,000.00
5-0211-51-506 MAINT, ALLEYS 20,000.00 0.00 4,434.13 4.74 ( 3,487.13) 19,053.00
5-0211-51-507 MAINT, STREET TREES 60,000.00 0.00 0.00 0.00 0.00 60,000.00
5-0211-51-950 JOINT SERVICES ALLOCATION 8,966.00 747.00 1,494.00 16.66 0.00 7,472.00
TOTAL OPERATIONS 465,840.00 10,550.89 51,482.13 23.90 59,865.65 354,492.22
____________________________________________________________________________________
TOTAL VILLAGE PID 465,840.00 10,550.89 51,482.13 23.90 59,865.65 354,492.22
_____________________________________________________________________________________________________________________________
TOTAL COMMUNITY SERVICES 465,840.00 10,550.89 51,482.13 23.90 59,865.65 354,492.22
_____________________________________________________________________________________________________________________________
*** TOTAL EXPENSES *** 465,840.00 10,550.89 51,482.13 23.90 59,865.65 354,492.22
============= ============= ============= ====== ============== ===============
*** REVENUES OVER/(UNDER) EXPENSES( 75,712.00)( 10,550.8( 41,936.60) 134.46 ( 59,865.65) 26,090.25
*** END OF REPORT ***
Page 10 of 12
City of Georgetown, Texas
Georgetown Village Improvement District
December 11, 2017
SUBJECT:
Disc ussion regarding the Co ntracts Pro gress R ep o rt - Jim Briggs, General Manager of Utilities
ITEM SUMMARY:
Geo rgeto wn Village Pub lic Imp ro vement Dis tric t (GVP ID) Contrac ts Update (Exhibit):
Land s c ap e Maintenanc e
Parks and Land s cape Mas ter Plan
Right-of-way Tree Pruning
Roundab o ut Landsc ap e Renovation
Sidewalk Maintenanc e and Rep air
FINANCIAL IMPACT:
None.
SUBMITTED BY:
And reina Dávila-Quintero , Current Planning Manager
Page 11 of 12
City of Georgetown, Texas
Georgetown Village Improvement District
December 11, 2017
SUBJECT:
Presentatio n and dis c us sion on Georgetown Village P ublic Improvement Dis tric t land s cape, amenity, and
wayfinding s ignage mas terp lan. Eric Nuner, As s is tant P arks and Rec reation Direc tor
ITEM SUMMARY:
A tas k o rd er agreement with Kasberg, Patrick, and As s oc iates was p res ented to the Georgetown Village
Pub lic Imp rovement Dis tric t Ad visory Board on No vember 13th to c o mp lete a lands c ap e, amenity, and
wayfinding s ignage mas ter plan. The advis ory board unanimous ly recommend it b e forward ed to City
Counc il for approval and it was approved by City Counc il during the November 28th meeting.
The firs t area o f foc us fo r the mas ter p lan is wayfinding and s ignage. Covey Lands c ap e Arc hitects and
Kasberg, Patric k have begun site analysis in the s hort period o f time available to d etermine exis ting
cond itions . The c o ns ultants will p res ent wayfinding/s ignage lo catio ns and des ign concepts for feed b ack
d uring the Dec emb er advis o ry b o ard meeting. This info rmation will be utilized to gather input and d evelop
a proposed s ignage and wayfind ing c o nc ept to be utilized within the GVPID.
FINANCIAL IMPACT:
NA
SUBMITTED BY:
Eric Nuner, As s is tant Parks and Recreatio n Direc to r
Page 12 of 12