HomeMy WebLinkAboutAgenda_GVPID_01.11.2021Notice of Meeting for the
Georgetown Village P ublic I mprov ement District
of the City of Georgetown
January 11, 2021 at 6:00 P M
at VI RT U AL
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Luther King Jr. S treet, G eo rgeto wn, T X 78626 for ad d itional info rmation; T T Y us ers route thro ugh R elay
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Regular Session
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effec tive Augus t 1, 2020 and until further no tic e, to red uc e the chanc e o f C O VI D-19 trans mis s io n, all
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B C all to O rd er
C P ledge of Allegiance - Marlene Mc Mic hael, C hair
D P ublic Wishing to Address the Board
On a subject not posted on the agenda: P ers o ns may ad d an item to a future R egular s ched uled Bo ard
agenda by filing a written req uest with the S taff Liaison no later than one week prior to the Board
meeting. T he req ues t mus t inc lude the sp eaker ’s name and the s p ecific topic to be ad d res s ed with
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timely request will be allowed to speak. F or Board Liais o n contac t info rmation, p leas e logo n to
http ://georgeto wn.org/boardsc o mmis s ions /
At the time of p o s ting, no one has signed up .
E G eo rgetown Village P ub lic Improvement Dis tric t (G VP I D) monthly financ ial report for the month of
Dec emb er, 2020 - Nathan P arras , Assistant F inance Directo r
F Trans fer o f As s ets Up d ate - Travis Baird, R eal Es tate S ervices Manager
G P ark Improvement Updates - Eric Nuner, As s is tant P arks and R ec Direc to r
H 5-10 year C ap ital Improvement Disc ussio n - Wayne R eed, As s is tant C ity Manager
L egislativ e Regular Agenda
I C ons id eratio n and p o s s ib le ac tion to app ro ve the Minutes fo r the R egular Board Meeting Novemb er 9,
2020 - S abrina P oldrac k, Bo ard Liaison
Adjournment
Ce rtificate of Posting
I, R obyn Dens mo re, C ity S ec retary for the C ity of G eorgetown, Texas, do hereb y certify that this Notice of
Meeting was p o s ted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgeto wn, T X 78626, a p lace readily
acc es s ib le to the general p ublic as req uired by law, on the _____ day of _________________, 2021, at
__________, and remained so p o s ted fo r at leas t 72 c o ntinuo us hours prec eding the sc heduled time of s aid
meeting.
__________________________________
R o b yn Dens more, C ity S ecretary
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City of Georgetown, Texas
Georgetown Village I mprovement District
January 11, 2021
S UB J E C T:
G eorgetown Village P ublic Imp ro vement Dis tric t (G VP I D) mo nthly financ ial rep o rt fo r the mo nth o f
December, 2020 - Nathan P arras, As s is tant F inanc e Direc tor
IT E M S UMMARY:
P res entation o f the financial rep o rt fo r the month Dec emb er, 2020
F IN AN C IAL IMPAC T:
.
S UB MIT T E D B Y:
Nathan P arras , As s is tant F inance Directo r
AT TAC H ME N T S:
D escription Type
December 2020 Summary Backup Material
December 2020 Financial Overview Backup Material
Page 3 of 30
F
VILLAGE PID MONTHLY REPORT AS OF DECEMBER 31, 2020
Revenues are comprised of property tax and allocated interest. January and February are when the city receives the
bulk of property tax revenues. The city anticipates receiving $455,100 in Property Tax Revenue this year, as well as
$1,000 in Allocated Interest.
Expenses include administrative charges, capital, contractual services, insurance, maintenance, and marketing. Year-
to-date operational expenses with encumbrances total $141,030 or 45.34% of budget. The Parks Department has
contracted for Parks Capital Improvements and paid $93,646 year to date.
Ending Fund Balance
For FY2021, we budgeted to end the year with an ending fund balance of $539,311, once we meet our contingency
reserves of $113,750, the final available fund balance is $425,561.
FY2021 CIP Roll Forward Budget Amendment
On January 12, 2021, staff will bring to Council the first budget amendment of FY2021, the CIP Roll Forward
amendment. The CIP Roll Forward amendment is routine in nature and is to roll forward project budgets to cover
expenses for large capital improvement projects that span multiple years. The Village PID has identified eligible funds
in the amount of $190,368. This includes $165,618 for ongoing park improvement efforts and $24,750 for sidewalk
maintenance. This amendment will increase the expense appropriation for the Village PID to $501,386.
Proposed CIP Roll Forward – Georgetown Village PID
Fund Schedule as of December 31, 2020
2021 Approved
Budget
Impact of This Action/CAFR
Adjustment
2021 Amended
Budget 350 - Georgetown Village PID
Beginning Fund Balance 394,229$ 190,368$ 584,597$
Revenues -$
Current Revenues 456,100$ -$ 456,100$
Total Revenues 456,100$ -$ 456,100$
Expenses
Current Expenses 311,018$ 190,368$ 501,386$
Total Expenses 311,018$ 190,368$ 501,386$
Ending Fund Balance 539,311$ -$ 539,311$
This amendment re-appropriates expenses for
sidewalk maintenance and park improvements not
completed in FY2020
Page 4 of 30
COG - Budget Vs Actual Financial Statement By Ledger Account
Fund 350 Village PID
Period FY2021 - Dec
Ledger Account Annual Budget Current Period YTD Actual (No
Encum)
YTD Actual
(w/Encum)
Beginning Fund Balance 394,229 394,229 394,229
Revenue
Property Taxes 455,100 - 53,931 53,931
Interest Income 1,000 - - -
Total Revenue 456,100 - 53,931 53,931
Expense
Personnel - - - -
Total Personnel - - - -
Operations
Administrative Expense 28,418 - - -
Contracts & Leases 138,000 7,274 22,246 97,591
Contractual Services 20,000 - - -
Insurance Expense 1,000 - - -
Maintenance Expense 65,200 - 28,711 28,711
Marketing & Promotional 2,100 - - -
Office Supplies 300 - - 79
Utilities 56,000 5,144 14,649 14,649
Total Operations 311,018 12,417 65,606 141,030
Capital
Capital Outlay - Improvements - - 93,646 108,063
Total Capital - - 93,646 108,063
Total Expenses 311,018 12,417 159,252 249,092
Excess (Deficiency) of Total Revenue over Total
Requirements 145,082 (12,417) (105,320) (195,161)
Ending Fund Balance 539,311 (12,417) 288,909 199,068
Reserves
Contingency Reserve 113,750 - - 113,750
Total Reserved Fund Balance 113,750 - - 113,750
Available Fund Balance 425,561 (12,417) 288,909 85,318
Page 5 of 30
City of Georgetown, Texas
Georgetown Village I mprovement District
January 11, 2021
S UB J E C T:
Transfer o f As s ets Update - Travis Baird, R eal Es tate S ervic es Manager
IT E M S UMMARY:
Tract 1 as shown on map:
Lo t 18, Bloc k R , G eo rgeto wn Village S ection Nine, P hases 9 & 10, lo cated o n R o s ed ale Bo ulevard ,
William F amily C o mmunities, Inc . d /b/a G reen Builders. During the d evelo p ment period, the d eveloper of
b uilder is resp o ns ible fo r maintenanc e of o pen s pac e, aes thetic , and p arklet lo ts thro ugh the P I D, until
cons tructio n is nearing o r at c o mp letion. T he c o ns truc tion in S ec tion 9, P has es 9 & 10 is c o mp lete.
T ho ugh p revio us ly approved by the P I D for ac c ep tance and maintenance, a plat no te has b een id entified
which states the HO A is res p o nsible fo r maintenance. Wilson F amily C ommunities has b een notified and
is wo rking with the HO A to c o mp lete the trans fer. T his lo t will therefo re not need to bec o me the p ro p erty
o f the C ity, nor b e maintained by P I D.
Tracts 2, 3, 4 & 5 as shown on map:
S tatus update o n c onveyanc e of p o nd lo ts from Wils o n F amily C o mmunities and BB-C B investments to
C ity of G eorgeto wn for P I D management
F IN AN C IAL IMPAC T:
.
S UB MIT T E D B Y:
Travis Baird, R eal Es tate S ervic es Manager
AT TAC H ME N T S:
D escription Type
Owners hip Map Backup Material
Page 6 of 30
Tract 1 Tract 2 Tract 3
Tract 4
Tract 5
Page 7 of 30
City of Georgetown, Texas
Georgetown Village I mprovement District
January 11, 2021
S UB J E C T:
5-10 year C apital Imp ro vement Dis cus s io n - Wayne R eed , Assistant C ity Manager
IT E M S UMMARY:
T his item is the third continuation in the pres entation regarding the G V P I D’s annual as s es s ment, which is
s et in F is c al Year 2021 (F Y21) at 14 cents per $100 in as s es s ed valuation. T he aim of the d is c us s io n is to
recognize the kno wn capital imp ro vements fo r which the P I D may fund over the next 5 years ; at this time,
C ity staff members have identified s everal p ro jects es timated to b e ro ughly $1,200,000 (s ee attac hed lis t).
It is s taff ’s intent to provid e the G V P I D Bo ard with s uffic ient info rmation to allow it to make an info rmed
d ecision on the as s es s ment p rio r to the F Y22 b udget p ro cess that will s tart in Marc h o r Ap ril 2021.
During the Board’s c o ns ideratio n of making a recommend ation o n the F Y21 bud get and the 5 year S ervic e
P lan and As s es s ment P lan (5 year S AP ), at leas t o ne Board memb er as ked if they s hould cons ider
red uc ing the P I D assessment. T his was disc ussed b ecaus e the F Y21 b udget sho wed expens es to total
$311,018 while revenues were p ro jected to be $456,100 with an ending fund b alanc e o f $425,561. S taff
s uggested not changing the P I D as s es s ment fo r F Y21, bec ause F Y21 bud get c ontained no capital
imp ro vement projec ts and there remained many capital imp ro vements in the G V P I D P arks Mas ter P lan as
well as many related to P ublic Wo rks. T he attached list of C I P projec ts is intend ed to s erve as a s tarting
p o int for the Bo ard to disc uss future expens es ac ro s s op erations and c ap ital imp ro vements. S taff ho pes
the Board members take the lis t as no thing mo re than sugges tio ns ; it is s taff ’s intent to ans wer ques tions
and to fo llo w the Board’s p referenc es on levels of s ervic es and c apital outlay. T he o utcome and b enefits
fro m this dis c us s ion will be three fold at leas t: a) Board cons ens us o n future levels of s ervic e (operatio ns );
b ) a 5 year plan for capital improvements ; and c) d irectio n o n lands c ap e levels of s ervic e and s c o p e of
work for the P arks and R ecreation Department to inc lude in its R F P for b id s on the G V P I D landsc ape
contrac t.
T he 5 year S AP includ es exp enses fo r S idewalk R ep airs and Traffic C ontrol S igns . T he following
informatio n is b eing provid ed to give b ackgro und on these two spend c ategories .
Updates from N ovember 9, 2020 Meeting:
· F IN AN C E :
o Es timated as s es s ment has an ad d itional breakd o wn, whic h inc ludes the C reeks id e
neighborho o d
· PAR KS :
o Mas ter P lan has b een attac hed to agend a for a vis ual too l to s ho w what is includ ed in
the P ark projec ts
o O n the projec t lis t, Entry Monumentatio n had “Land s cap ing” added fo r c larificatio n
o O n the projec t lis t, Village P ool had “P ark” added fo r c larific ation
· P UB LIC WOR KS :
o Map has been attac hed whic h d is p lay the R ight of Way mo wing areas that the C ity is
res p o ns ible fo r
Page 8 of 30
o O ut of the 400 sidewalk repairs , 5 loc ations were initially rep aired with a temporary
p atc h material b y the P ub lic Wo rks Dep artment and have now been repaired b y concrete
c ontrac tors.
o Und er “Board P ro p o s ed P ro jects ”, comment ad d ed to line item “Add R o und ab o ut at
R o s ed ale Blvd & Bellaire Drive inters ec tion”
- T his cost c o uld no t b e es timated d ue to many variables , s uch as R O W s , utilities ,
drainage s tructures, etc .
- A n engineering des ign firm would need to be hired to c o mp lete d ue d iligence to
obtain a c o s t es timate.
S id ewalk R ep airs
T his line item is s ho wn to increase fro m roughly $23,000 in F Y21 to ap p roximately $28,000 in F Y22 with
a 3% increase eac h year thereafter. S afe S idewalks performed horizontal cuts in 2017 and 2018 at roughly
400 lo catio ns. T his includ ed repair o f sidewalk s labs where the d eviatio n was up to 1 ¾ inc hes b etween
two adjac ent s id ewalk s labs (tripping hazard) witho ut replac ing slabs. S ince this work has been performed ,
s o me loc ations have exp erienc ed c o ntinued lifting d ue to tree ro o ts. T his is mo nito red regularly by the
P ublic Wo rks Department. W hen lo catio ns do have the need to ad d res s a trip p ing hazard , the P ub lic
Works Department will p ut the lo catio n(s) on its s idewalk rep lacement s chedule.
S tarting in 2019, the P ub lic Works Department s tarted a s id ewalk slab replac ement. Westar C ons tructio n
p erfo rmed remo val and rep lacement o f c o nc rete. A map o f these lo catio ns was s hared with the G V P I D in
2019 and 2020. T his year Wes tar C o nstruc tio n fixed 30 loc ations . At this time, all known trip hazard
lo catio ns have b een fixed. Again, the P ub lic Wo rks Dep artment continually ins pec ts the G V
neighborho ods s id ewalks to monitor s tatus.
Traffic C o ntrol S igns
T here is a pro p o s ed C IP p ro ject to replac e traffic c o ntro l signs, spec ifically s treet name signs. T he o riginal
traffic c o ntrol s igns are nons tand ard and have unique c harac teristics, whic h are not c o nsistent with the
C ity’s standard s . T he unique features inc lud e poles (p ainted brown), street name blades are brown, and
each street name blade d is p lays a G V Neighborho o d logo ; further, the original s igns were cons tructed of a
lo wer q uality reflec tive material, which has res ulted in fading that has d iminis hed their effec tiveness. Als o,
the poles are s horter than C ity s tand ard . F or ins tanc e, the bottom o f sto p s igns mus t b e 7 feet from the
ground. In the G V Neighborho o d , mo s t s top s igns , if not all, are les s than 7 feet. T herefore, these s igns
are on a s chedule for rep lacement. T he P I D has two o p tions as fo llo ws:
1. Maintain Unique C haracteris tic s . If the P I D d es ires to maintain the unique features o f its traffic
control s igns , it will need to fund the on-going repair and rep lacement o f thes e as s ets .
2. C o mp ly with C ity S tand ard s . If the P I D d es ires to c o mp ly with the C ity’s c urrent s tand ard s , the P I D
will need to fund the one-time rep lacement of all traffic control s igns . T herefore, the C ity will monitor s igns
and rep lace with G eneral F und .
Las tly, the P ub lic Works Department has rep lac ed s top s igns and speed co ntro l s igns as need ed us ing
G eneral F und , not P ID funds.
Q ues tions for the Board:
1. Based on additio nal informatio n p ro vid ed , what is the Board's d irection on the fo llo wing:
Does Board want to inc reas e the level of s ervic e for landsc ape maintenance?
W hat c ap ital improvement p ro jects fro m the attached lis t wo uld yo u like to ad d to the 5-year
Page 9 of 30
plan?
P ark P roposed P ro jects
P ub lic Works P roposed P rojec ts
Bo ard P roposed P ro jects
No later than March, staff will b ring b ack a 5-year S AP and p ropos ed P I D assessment that will be
s uffic ient to s upport the Board's d irectio n.
F IN AN C IAL IMPAC T:
.
S UB MIT T E D B Y:
Wayne R eed, As s is tant C ity Manager
AT TAC H ME N T S:
D escription Type
Future CIP Opportunities Backup Material
Es timated As s es s ments Backup Material
Parks Mas terplan Backup Material
Parks & Open Space Map Backup Material
ROW Mowing Areas Backup Material
Page 10 of 30
Georgetown Village Public Improvement District
This Service Plan is NOT a final document and is solely for the purpose of a Approved Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected
workshop with the Georgetown Village PID Advisory Board FY21 FY22 FY23 FY24 FY25 FY26 FY27 FY28 FY29 FY30 FY31
Beginning Fund Balance 394,229 425,561 412,115 398,233 383,901 369,106 353,834 338,071 321,803 305,013 287,686
Revenue:
Ad Valorem Taxes 455,000 468,650 482,710 497,191 512,107 527,470 543,294 559,593 576,380 593,672 611,482
Allocated Interest 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000
Property Taxes - Penalties and Interest 100 100 100 100 100 100 100 100 100 100 100
Total Revenue 456,100 469,750 483,810 498,291 513,207 528,570 544,394 560,693 577,480 594,772 612,582
Expense:Estimated Cost in 2020:
4,485 4,620 4,758 4,901 5,048 5,199 5,355 5,516 5,681 5,852 6,027
General Fund Allocation 23,933 24,651 25,391 26,152 26,937 27,745 28,577 29,435 30,318 31,227 32,164
Printing (Previously Brochures)2,100 2,163 2,228 2,295 2,364 2,434 2,508 2,583 2,660 2,740 2,822
Appraisal Contracts - WCAD & Tax Assessor Collector 3,000 3,605 3,713 3,825 3,939 4,057 4,179 4,305 4,434 4,567 4,704
Consulting - Management 20,000 20,600 21,218 21,855 22,510 23,185 23,881 24,597 25,335 26,095 26,878
Mowing Contracts - will reflect increased level of service, if Board chooses $150,000 115,000 154,500 159,135 163,909 168,826 173,891 179,108 184,481 190,016 195,716 201,587
Utilities 56,000 57,680 59,410 61,193 63,028 64,919 66,867 68,873 70,939 73,067 75,259
Office Supplies, General 300 309 318 328 338 348 358 369 380 391 403
Maintenance - Street Asphaltic 12,000 12,360 12,731 13,113 13,506 13,911 14,329 14,758 15,201 15,657 16,127
Maintenance - Sidewalk - Increased Funding by $5k 23,200 28,896 29,763 30,656 31,575 32,523 33,498 34,503 35,538 36,605 37,703
Tree and Shrub Removal Services 20,000 20,600 21,218 21,855 22,510 23,185 23,881 24,597 25,335 26,095 26,878
Operational Supplies - Traffic Message Signs (Street Signs) - 4,120 4,244 4,371 4,502 4,637 4,776 4,919 5,067 5,219 5,376
Maintenance - Ponds and Irrigation Systems 30,000 30,900 31,827 32,782 33,765 34,778 35,822 36,896 38,003 39,143 40,317
Property and Casualty Insurance 1,000 1,030 1,061 1,093 1,126 1,159 1,194 1,230 1,267 1,305 1,344
Park Improvements (Pavilion, Gazebo, Ball Fences)- - - - - - - - - - -
Expense Subtotal 311,018 366,034 377,015 388,325 399,975 411,974 424,333 437,063 450,175 463,680 477,591
Park Proposed Projects:Estimated Cost in 2020:
(EAST)Bedford Park $112,798
(Both)Entry Monumentation Landscaping $270,521
(Both)Shell Road Landscape Screening $126,715
(WEST)Summer Green Park $186,736
(Both)Trail Markers $14,080
(Both)Trail/Open Space Map $29,370
(WEST)Village Pool Park $315,517
Public Works Proposed Projects:Estimated Cost in 2020:
(WEST)ADA Ramps $60,000
(WEST)Alley Sealant $20,000/ 5 years
(EAST)Madrid St Ponds $50,000
(Both)Street Signs *see above in Expense $4,000
Board Proposed Projects:Estimated Cost in 2020:
Street Trees Along Bellaire Dr & Rosedale Blvd (trees, irriagtion, & sidewalk updates)$70,000
Natural Park Upkeep at Beretta Circle $125,000
Flashing Sign for Pedestrian Crosswalk Rosedale Boulevard when crossing over into
the Village Commons section $56,000/ per crossing
Turn Lanes on Shell Road - Rosedale, Sycamore, Village Commons NO ACTION NEEDED
Add Roundabout at Rosedale Blvd & Bellaire Drive intersection $
Adding Trails into Creekside & east side sections $
Bike Path on major Roadways NO ACTION NEEDED
Improvement Projects Subtotal - - - - - - - - - - -
Total Expense 311,018 366,034 377,015 388,325 399,975 411,974 424,333 437,063 450,175 463,680 477,591
Ending Fund Balance 539,311 529,277 518,910 508,198 497,132 485,702 473,895 461,701 449,108 436,104 422,677
Contingency
Reserve 113,750 117,163 120,677 124,298 128,027 131,867 135,823 139,898 144,095 148,418 152,870
CAFR (Auditor's) Adjustment
Available Fund Balance 425,561 412,115 398,233 383,901 369,106 353,834 338,071 321,803 305,013 287,686 269,807
Adminstrative (Joint Services) Allocation
DRAFT DOCUMENT
Georgetown Village PID Service Plan FY 2022 – 2031
Page 11 of 30
East Shell Road 216,830.13$
West Shell Road 174,962.38$
Creekside 73,129.63$
Total Assessment 464,922.14$
Georgetown Village PID Estimated Assessment FY2021
Estimated Assessments
This is NOT a final document and is solely for the purpose of a
workshop with the Georgetown Village PID Advisory Board
Page 12 of 30
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PID Boundary
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Large Shrubs
Buffalo/ Hydromulch
Ornamental grasses
Existing Tree
Proposed Tree
Proposed Flowering Tree
Georgetown Village Main Entry / Rosedale and Village Commons Neighborhood Entries
Page 13 of 30
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Proposed Tree
Proposed Flowering Tree
Madrid Neighborhood Entry
64Page 14 of 30
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PID Boundary
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Existing Tree
Proposed Tree
Proposed Flowering Tree
Westbury and Bellaire Neighborhood Entry
Page 15 of 30
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Remove trees
Trees to remain
Proposed Sign
Sh
e
l
l
R
o
a
d
Low shrubs/ perennials
PID Boundary
River rock/mulch/ xeriscape
Large Shrubs
Buffalo/ Hydromulch
Ornamental grasses
Existing Tree
Proposed Tree
Proposed Flowering Tree
Sycamore Neighborhood Entry
66Page 16 of 30
Summers Green Park-
A: Sign/ Pavilion Area
- Pavilion - 20’x30’
- Large park sign
- Trash can at perimeter of area
-Pockets of native planting
- Remove Existing Bench
-Informal Seating Opportunities
B: Sidewalk
- Concrete walk - minimum 4’
C: Seating area
- ‘Back Patio’ type space overlooking the lawn
- Stone block seating (4)
General Notes:
- 3” Hardwood shredded mulch under existing trees
- Limb up existing trees
- Decomposed Granite areas not to exceed 2% slope
B
A
C
Total: $186,736
Page 17 of 30
Ci
t
y
P
a
r
k
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86Page 18 of 30
Village Pool Park-
A: Sign area/ Mailbox node
- Areas of decomposed granite/ 3-6” cobbles
- New large park sign
-Pockets of native planting
General Notes:
- 3” Hardwood shredded mulch under existing trees
- Limb up existing trees
- Decomposed Granite areas not to exceed 2% slope
D: Pavilion Area
- Decomposed Granite with steel edging
- Mutt Mitt (1) and trashcans (2)
- Informal seating
-Pockets of native planting
- ‘Backyard Patio’ area with Pavilion 20x40’
•Flagstone or concrete paving with spill out space next to lawn
•Picnic tables (6)
•Relocate grills
B: Sidewalk
- Concrete sidewalk minimum 4’
Total: $315,517
E: Kids Hideout
- Decomposed granite or mulch area with steel edging
- Boulders
- Tree trunks for play
- Nature play
F: Nature Trail
- Mulch path with natural edge
G: Playground
- New concrete edging and shape to existing playground
- Relocate benches with accessibility next to playground
C: Vegetation Buffer
- Low maintenance evergreen shrubs
Page 19 of 30
B
B
A
A
C
G C
C
D
E
F
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88Page 20 of 30
Bedford Park-
General Notes:
- 3” Hardwood shredded mulch under existing trees
- Limb up existing trees
- Decomposed Granite areas not to exceed 2% slope
Total: $112,798
A: Sign area/ Mailbox node
- Areas of decomposed granite/ 3-6” cobbles
- Large park sign
-Pockets of native planting
G: Sign/ Seating area
- Decomposed granite with steel edging
- Small park sign ‘Bedford Park’
- Pockets of native planting
- New bench
- Mutt Mitt
Trash can
B: Sidewalk
- Concrete sidewalk minimum 4’
E: Shade Trees
- i.e. Live Oak, Cedar Elm, Red Oak, Bald Cypress
F: Playground
- New Playground in 2021; Modify concrete edging to respond to sidewalk.
- Benches
- Connect with accessible walk
- Integrated shade
D: Vegetation Buffer
- Low maintenance evergreen shrubs
C: Seating Area
- Decomposed Granite with steel edging
- Relocate Bench/ Picnic tables to this area
- Connect space to sidewalk by gravel/ concrete pathway
- Locate under shade of trees
- Relocate trash can to perimeter
- Locate Mutt Mitt off existing sidewalk
Page 21 of 30
B
B
B
A
C
CD
D
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G
Ci
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90Page 22 of 30
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0 400 800 1,200200Feet
5
Georgetown Village PID
Pocket Parks & Landscape Areas
June 7, 2016
Shell RoadCity Council District 5
1 inch = 683 feet
LEGEND
Str eets
Par cels
Georgetown V illage PID
Lands cape Lots/Greenbelts
***For Informational Use Only***
Water Quality Pond(City PID Property)
Water Quality Pond
Water Quality Pond
Water Quality Pond (2)(City PID prop erty)
Detentio n Pond
Detentio n Pond
Detentio n Pond
Water Quality Pond
Par ks <1 acr e
Par ks >1 acr e
Village G len
Ad kins
Shell
Fa irfie ld
Greenside
Frontage 6
Frontage 7
Frontage 8
Easement 2
Easement 3
Easement 1
Frontage 1
Frontage 2
Frontage 3
Frontage 4
Frontage 5
Frontage 9
Frontage 10
Gaze bo
Median 3
Round abo ut w/Tree
Media n 1
Media n 4
Media n 2
Chestnut
Ce dar Elm
Sp ring Court
Green Grove
Hano ve r
Westbury
Sec 6 WQ Lot
Page 23 of 30
Georgetown Village Mowing
County of Williamson, Texas Parks & Wildlife, Esri, HERE, Garmin,
INCREMENT P, Intermap, USGS, METI/NASA, EPA, USDA
MOWING AREA
PARKS
STORMWATER
City Ponds
Detention Pond
Water Quality Pond
Parcels
City Limits
GEORGETOWN
12/14/2020, 2:14:59 PM
0 0.15 0.30.07 mi
0 0.25 0.50.13 km
1:9,028
Web AppBuilder for ArcGIS
County of Williamson, Texas Parks & Wildlife, Esri, HERE, Garmin, INCREMENT P, Intermap, USGS, METI/NASA, EPA, USDA | Georgetown |
Page 24 of 30
City of Georgetown, Texas
Georgetown Village I mprovement District
January 11, 2021
S UB J E C T:
C o nsideration and pos s ible actio n to ap p rove the Minutes for the R egular Bo ard Meeting No vember 9,
2020 - S abrina P o ld rack, Board Liais o n
IT E M S UMMARY:
Minutes from the November G VP ID meeting.
F IN AN C IAL IMPAC T:
.
S UB MIT T E D B Y:
S ab rina P o ldrac k, Bo ard Liaison
AT TAC H ME N T S:
D escription Type
Minutes 11.09.2020 Meeting Backup Material
Page 25 of 30
Georgetown Village PID Page 1 of 5
November 9, 2020
City of Georgetown, Texas
Georgetown Village Public Improvement District Advisory Board Meeting
Minutes
Monday, November 9, 2020 at 6:00 p.m.
Meeting held virtually on Zoom
Board Members Present: Marlene McMichael, Chair; Marsi Liddell, Vice Chair; Cara McKinney,
Secretary; Michael Charles; Steve Taylor, Chris Blackburn, Melinda Marler, Scott Brackin
Board Members Absent: None
Staff Members Present: Wayne Reed, Assistant City Manager; Eric Nuner, Parks and Recreation
Assistant Director; Dan Southard, Public Works OPS Manager; Nathan Parras, Budget Manager;
Travis Baird, Real Estate Services Manager; Sabrina Poldrack, Board Liaison
Staff Members Absent: Ray Miller, Public Works Director
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any
purpose authorized by the Open Meetings Act, Texas Government Code 551.)
A. Consistent with Governor Greg Abbott’s suspension of various provisions of the Open
Meetings Act, effective August 1, 2020 and until further notice, to reduce the chance of
COVID-19 transmission, all City of Georgetown Advisory Board meetings will be held
virtually. Public comment will be allowed via teleconference; no one will be allowed to appear
in person.
B. Call to Order - called to order by Chair 6:00 PM.
C. Pledge of Allegiance
• Cara McKinney led everyone in reciting the Pledge of Allegiance.
D. Board Member Updates - Marlene McMichael, Chair
• Introduced alternate Board Member, Mr. Scott Brackin, and informed the Board of
the resignation from Penny Evans, both effective Septembers 2020.
E. Public Wishing to Address the Board
On a subject not posted on the agenda: Persons may add an item to a future Regular scheduled
Board agenda by filing a written request with the Staff Liaison no later than one week prior
to the Board meeting. The request must include the speaker’s name and the specific topic to
be addressed with sufficient information to inform the board and the public. Only those
persons who have submitted a timely request will be allowed to speak. For Board Liaison
contact information, please logon to http://georgetown.org/boardscommissions/ At the time
of posting, no one has signed up.
Page 26 of 30
Georgetown Village PID Page 2 of 5
November 9, 2020
F. Georgetown Village Public Improvement District (GVPID) monthly financial report for
the month of October 2020 - Nathan Parras, Assistant Finance Director
• Parras provided the overview of the monthly financial report and noted the
deficiency under the current period for the “Capital Outlay – Improvements” is
caused by the approved capital improvement projects continuing to be completed
and expensed, yet the prior year fund balance has not rolled forward to balance
the expenses, this process will be completed by January 2021.
• The Board asked what expenses were included in the “Utilities” spend category
and staff responded that this category funds the water and electricity used for
irrigation of parklets, common areas, Shell Road frontage, etc., within Georgetown
Village.
G. GVPID Park Improvement Update - Eric Nuner, Assistant Parks and Rec Director
• Nuner said contractor has minor work to complete along Shell Road, Rowan Park,
and Madrone Park and should be finished very soon.
• Nuner brought back the Sycamore sign project that the Board had approved at the
September 14, 2020 meeting with the understanding the cost would not exceed
$12,500. The contractor returned an estimate that was over $21,000, so staff decided
not to move forward with the project since the estimate was not what was
conveyed to the Board. Nuner said he would incorporate this project back into
future projects along Shell Road and would present it to the Board at a later date.
• Nuner informed the Board that the landscape maintenance contract for the PID is
set to expire in September 2021, and briefly reviewed the current level of service
the PID is receiving under the current contract. Nuner stated that he would
continue bringing this item to Board over the next few meetings to receive
recommendation on if the Board would like to maintain the current level of service
or increase the level of service, so staff can began structuring the scope of work to
bid out through a request for proposal and complete in time to request enough
funding through FY 22 budget process.
• It was mentioned that there are some outdated irrigation systems, which Nuner
stated would eventually have to be replaced and could be included into the 5-year
Service Plan. It was also mentioned that the new lightening at the Bellaire sign
does not seem to be working. Nuner said the contractor is still finishing work in
that area and had not activated the lights yet. Nuner will follow up on the
completion of this.
• The Board questioned who was responsible for mowing the right of way on
Bellaire Drive where the HOA amenity center is located. Staff to research this
specific area and create a visual guide of which areas the City is responsible for
maintaining. It was also asked what the schedule was for plant replacement in
Page 27 of 30
Georgetown Village PID Page 3 of 5
November 9, 2020
areas that had removal, but have yet to be replaced. Nuner stated this is completed
over the winter months.
H. Sidewalk Repair Update – Ray Miller, Director of Public Works
• Ray Miller was absent, so Dan Southard, Public Works Operation Manager,
presented this update.
• Southard reported that all 30 locations that had to have sidewalk repair and/or tree
removal, during October and November, are nearing completion. Southard
reported that a little over 400 locations have required repair to sidewalks, due to
damage from tree roots, in the Village since 2018.
• The Board asked how many of those 400 repairs have been a rework of the
same location. Staff will research this and report back to the Board.
I. 5-10-year Capital Improvement Discussion - Wayne Reed, Assistant City Manager
• Reed continued the discussion from the September 14, 2020 meeting to assist the
Board in determining an appropriate annual assessment rate, which funds the
operation and maintenance expenses as well as the capital improvement projects
for Georgetown Village. Reed turned the discussion to the Board for guidance.
• After much discussion, the Board expressed that before they could offer staff
guidance they need to be provided with more information, including a breakdown
of what the dollar amount for the proposed project includes and a dollar amount
where there was not one provided, for the proposed park and proposed Board
projects.
• Staff will continue to bring this item to future meetings to provide the
Board with the information needed so they can offer a recommendation to
staff for the desired levels of services and capital improvement projects for
creating the 5-year plan.
• The Board also requested that Creekside be added as its own identifier in the
breakdown for the “Estimated Assessment” attachment that was provided in the
meeting agenda. Staff said they would work to obtain this and present at the next
meeting.
J. Transfer of Assets Overview - Wayne Reed, Assistant City Manager
• Reed presented a map with updates on the status of tracts of land that are still in
process of being transferred over to the City and to the HOA. Board members did
not have any questions.
Page 28 of 30
Georgetown Village PID Page 4 of 5
November 9, 2020
Legislative Regular Agenda
K. Consideration and possible action to approve the Minutes for the Regular Board Meeting
September 14, 2020 - Board Liaison
Motion to approve minutes by Chris Blackburn, seconded by Cara McKinney. Approved 5-0-1
Marsi Lidell Absent (had to exit meeting at 6:57p)
L. Consideration and possible action to recommend acceptance of (1) a 2.568 acre tract of land
out of the William Roberts Survey, ABS 524, and (2) Lot 54, Block D, Georgetown Village
Section Nine, Phase 9A, located on Bellaire Drive, from William Family Communities, Inc.
d/b/a Green Builders for the purposes of operating and maintaining stormwater
infrastructure. - Travis Baird, Real Estate Services Manager
• Baird reported that a site inspection was completed with staff and the developer
back in August 2020, and the developer was provided a list of items to complete,
which have all been satisfied. The City has submitted a title clearance for these
areas and is now requesting for recommendation of acceptance by the Board and
final acceptance by City Council for both stormwater infrastructures.
Motion to recommend acceptance of (1) a 2.568 acre tract of land out of the William Roberts
Survey, ABS 524, and (2) Lot 54, Block D, Georgetown Village Section Nine, Phase 9A, located on
Bellaire Drive, from William Family Communities, Inc. d/b/a Green Builders for the purposes of
operating and maintaining stormwater infrastructure by Cara McKinney, seconded by Steve
Taylor. Approved 5-0-1 Marsi Lidell Absent
M. Consider and possible action to recommend acceptance of Lot 18, Block R, Georgetown
Village Section Nine, Phases 9 & 10, located on Rosedale Boulevard, William Family
Communities, Inc. d/b/a Green Builders. - Travis Baird, Real Estate Services Manager
• Baird reported that a site inspection was completed with staff and developer back
in August 2020, which passed. The City has submitted a title clearance for this area
and is now requesting for recommendation of acceptance by the Board and final
acceptance by City Council.
Motion to recommend acceptance Baird reported that a site inspection was completed with staff
and developer back in August 2020, and the developer was provided a list of items to complete,
which have all been satisfied. The City has submitted a title clearance for these areas and is now
requesting for recommendation of acceptance by the Board and final acceptance by City Council.
by Michael Charles, seconded by Chris Blackburn. Approved 5-0-1 Marsi Lidell Absent
Adjournment
Page 29 of 30
Georgetown Village PID Page 5 of 5
November 9, 2020
Motion to adjourn by Michael Charles, seconded by Cara McKinney. Approved 5-0-1 Marsi
Lidell Absent
The meeting adjourned at 8:07 PM
__________________________________ ______________________________
Marlene McMichael, Chair Cara McKinney, Secretary
___________________________________
Board Liaison
Page 30 of 30