HomeMy WebLinkAboutAgenda_GVPID_01.14.2019Notice of Meeting for the
Georgetown Village Public Improv ement District
of the City of Georgetown
January 14, 2019 at 6:00 PM
at West Side Serv ice Center, located at 5501 Williams Dr Georgetown, TX 78633
The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u
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Regular Session
(This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose
authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.)
A Call to Ord er.
B Co nsideration and possible actio n o n the Minutes o f the regular meeting o f No vember 12, 2018. Karen
Fro s t, Rec o rd ing S ecretary
C Pres entatio n o f the Geo rgeto wn Village Pub lic Imp ro vement District (G VP ID) mo nthly financ ial reports
for the mo nth o f December 2018.-- La'Mar Kemp, S enior Acc o untant
D Dis cus s ion and pos s ible actio n regarding the Parks Master P lan. Eric Nuner, Parks Dep artment
E Pro ject Updates - Octavio Garza, Pub lic Works Directo r
Public Wishing to Address the Board
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F At the time of posting, no on e had sig ned u p to speak.
Adjournment
CERTIFICATE OF POSTING
I, Robyn Dens more, City S ecretary fo r the C ity of Geo rgeto wn, Texas , do hereby c ertify that this Notice of
Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times ,
Page 1 of 12
on the ______ d ay o f __________________, 2019, at __________, and remained so p o s ted fo r at leas t 72
c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting.
____________________________________
Ro b yn Densmo re, City Sec retary
Page 2 of 12
City of Georgetown, Texas
Georgetown Village Improvement District
January 14, 2019
SUBJECT:
Cons id eration and p o s s ib le ac tion on the Minutes of the regular meeting of Novemb er 12, 2018. Karen
Frost, Rec o rding Sec retary
ITEM SUMMARY:
FINANCIAL IMPACT:
.
SUBMITTED BY:
Karen Fro s t, Rec o rd ing S ecretary
ATTACHMENTS:
Description Type
Minutes 11.12.2018 Backup Material
Page 3 of 12
Georgetown Village PID Page 1 of 2
November 11, 2018
City of Georgetown, Texas
Georgetown Village Public Improvement District Advisory Board Meeting
Minutes
Monday, November 11, 2018 at 6:00 p.m.
West Side Service Center located at 5501 Williams Dr. Georgetown, TX 78633
Members present: Marsi Liddell; Cara McKinney; Marlene McMichael, Vice-chair; Gary
Newman, Developer Rep;
Members Absent: Norma Baker; and William Laing, Alternate; Melinda Marler, Chair; and
Penny Evans, Developer Rep
Staff present: Jim Briggs, General Manager of Utilities; Octavio Garza, Public Works Director;
La’Mar Kemp, Senior Accountant; and Karen Frost, Recording Secretary.
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any
purpose authorized by the Open Meetings Act, Texas Government Code 551.)
A. Call to Order
The meeting was called to order by Vice-Chair McMichael at 6:00 p.m.
B. Consideration and approval of the minutes of September 10, 2018.
Motion by Liddell, second by Newman to approve the minutes as presented. Approved 4 – 0.
C. Presentation of the Georgetown Village Public Improvement District (GVPID) monthly
financial reports for the month of October 2018.-- La'Mar Kemp, Senior Accountant
Kemp provided an overview. He explained the tax assessments would begin coming in to
the city account in January. And $87,000 has been allocated for the landscape maintenance
contract.
D. Discussion and possible action regarding the Parks Master Plan. Karen Frost for Eric Nuner,
Parks Department
Frost explained the process that would be used for identifying the consultant to design the
master plan. Nuner provided a general schedule that stated the Request for Qualifications
would be written and distributed in December/ January. Once those applicants are sent in,
the Parks Department will review and choose three Landscape Architects to interview.
Once one is chosen, the contract and task orders will be implemented and the work will
begin and the LA will discuss goals and ideas with the Board. Once a design is agreed
upon, the work for that will go out to bid and a contractor will be hired for the work.
The Board had previously asked that a board member be present for the writing of the RFQ
and the interviews of the Architects. Marsi Liddell volunteered, it was seconded by
Newman and the Board concurred 4 – 0. McMichael requested being copied on any
transmittals regarding this process. The Board agreed they would also like to be included in
the communications.
Page 4 of 12
Georgetown Village PID Page 2 of 2
November 11, 2018
E. Discussion and possible action regarding maintenance of open space lot in Creekside at
Georgetown Village P.U.D. Phase 1. Octavio Garza, Public Works Director
Travis Baird explained that staff is seeking a recommendation from the Board in regards to
the state of the 3.54 acre open space lot. The builder and current owner of the lot, is trying
to get the city to accept the property. The lot is no functional now and cannot be maintained
because of the small trees, bush and rubbish on the lot. Staff is asking for direction for the
board and recommends not accepting the lot by the city until it is cleaned and prepared.
The Board unanimously agreed that the builder should be held to the same standards as
everyone else and made to clean the property before the city accepts maintenance of the
property.
Motion by Newman to have KB Homes clean the 3.54 acre open space lot prior to the city
accepting the property. Second by McKinney. Approved 4 – 0.
F. Project Updates - Octavio Garza, Public Works Director
Garza reported that 12 of 49 sidewalks remain to be “fixed” due to tree roots lifting the
sidewalk and causing cracks. Thirty-seven of those sidewalks required replacement and
have been replace. He explained they may not all be completely ADA compliant, but the
compliance specialist deemed they were acceptable due to alternate routes being available.
He also explained that the cost to each of the remaining 12 will be different because they
will be including the removal of trees. The board asked for the costs and he stated he would
bring back more detailed estimates of the costs. He also stated they are looking at different
varieties of trees that could be used for street trees, with roots that would not cause such
sidewalk problems.
Newman reported the developer is working with the new Section 9 Homeowners
Association, and since the bond election failed for the natatorium they will be looking into
the pool amenity center again. The developer representatives are estimating they will be
leaving this board soon, as soon as KB Homes and Ashton Woods are built out.
McKinney requested that the trash can in Madrone Park be moved closer to the pavilion,
where the trash is actually generated and left.
Adjournment
Motion by Lidell to adjourn. Second by McKinney. The meeting was adjourned at 6:38 p.m.
__________________________________ ______________________________
Approved, Marlene McMichael, Vice-Chair Attest,
Page 5 of 12
City of Georgetown, Texas
Georgetown Village Improvement District
January 14, 2019
SUBJECT:
Presentatio n of the Georgetown Village Public Improvement Dis tric t (GVPID) monthly financial rep o rts for
the month of Dec ember 2018.-- La'Mar Kemp, S enior Acc o untant
ITEM SUMMARY:
FINANCIAL IMPACT:
.
SUBMITTED BY:
La'Mar Kemp , Senio r Ac countant
ATTACHMENTS:
Description Type
Financials of GVPID 12.2018 Backup Material
Page 6 of 12
18/19 Budget YTD Activity Variance
Revenues:
Ad Valorem Taxes 426,392$ 22,242$ (404,150)$
Interest Earned 4,000 1,940 (2,060)
Total Revenues 430,392 24,182 (406,210)
Expenditures:
Administrative Fee- General Fund 38,210 9,553 28,657
Office Supplies 300 - 300
Insurance 500 - 500
Contracts & Leases, Primary 90,160 87,611 2,549
Contracts & Leases, Secondary 15,000 - 15,000
Special Services 5,000 2,550 2,450
Utilities/Irrigation 41,000 12,468 28,532
Maintenance, Sidewalks 30,000 444 29,556
Maintenance, Irrigation 6,000 - 6,000
Maintenance, Ponds 6,300 - 6,300
Maintenance, Repairs 10,000 - 10,000
Maintenance, Alleys 500 - 500
Maintenance, Street Trees 50,000 - 50,000
Administrative Fee - Joint Service 15,924 3,981 11,943
Total Expenditures 308,894 116,607 192,287
Capital:
Park Improvements - Shell Landscape 195,227 - 195,227
Park Improvements - Parklets 279,794 - 279,794
Park Improvements - Rowan Park 143,141 - 143,141
Total Expenditures 618,162 - 618,162
Current Year Variance (496,664) (92,424) 404,240
Beginning Fund Balance 763,359 770,544 [A]7,185
Current Funds Available 266,695$ 678,120$ 411,425$
Contingency
Reserve 106,000 106,000 -
Park Improvements - Rowan Park - Madrone Park 160,000 160,000 -
Current Funds Available 695$ 412,120$ 411,425$
Notes:
•The majority of property tax collections occur in January.
•YTD activity includes encumbrances.
•Year End YTD activity becomes audited activity each following January.
•Fiscal year is from October 1 to September 30.
•Unaudited financial statements prepared by the City of Georgetown, as of 1/08/19
[A]Unaudited beginning fund balance.
Financial Statement
Village PID
December 31, 2018
Page 7 of 12
1-08-2019 09:33 AM C I T Y O F G E O R G E T O W N PAGE: 1
FINANCIAL STATEMENT (UNAUDITED)
234-VILLAGE PID AS OF: DECEMBER 31ST, 2018
ANNUAL CURRENT Y-T-D % OF Y-T-D BUDGET
REVENUES BUDGET PERIOD ACTUAL BUDGET ENCUMB. BALANCE
_____________________________________________________________________________________________________________________________
REVENUE
=======
PRIMARY REVENUE
4-0001-40-100 AD VALOREM TAX 426,392.00 17,805.05 22,241.86 5.22 0.00 404,150.14
TOTAL PRIMARY REVENUE 426,392.00 17,805.05 22,241.86 5.22 0.00 404,150.14
INTEREST
4-0001-42-100 ALLOCATED INTEREST 4,000.00 1,356.28 1,923.98 48.10 0.00 2,076.02
4-0001-42-152 GISD TAX (PID) INTEREST 0.00 8.42 16.42 0.00 0.00 ( 16.42)
TOTAL INTEREST 4,000.00 1,364.70 1,940.40 48.51 0.00 2,059.60
DEVELOPMENT FEE _____________ _____________ _____________ ______ ______________ _______________
____________________________________________________________________________________
TOTAL REVENUE 430,392.00 19,169.75 24,182.26 5.62 0.00 406,209.74
VILLAGE PID
===========
OTHER _____________ _____________ _____________ ______ ______________ _______________
____________________________________________________________________________________
_____________________________________________________________________________________________________________________________
*** TOTAL REVENUES *** 430,392.00 19,169.75 24,182.26 5.62 0.00 406,209.74
============= ============= ============= ====== ============== ===============
_____________________________________________________________________________________________________________________________
Page 8 of 12
1-08-2019 09:33 AM C I T Y O F G E O R G E T O W N PAGE: 2
FINANCIAL STATEMENT (UNAUDITED)
234-VILLAGE PID AS OF: DECEMBER 31ST, 2018
COMMUNITY SERVICES
VILLAGE PID
ANNUAL CURRENT Y-T-D % OF Y-T-D BUDGET
EXPENSES BUDGET PERIOD ACTUAL BUDGET ENCUMB. BALANCE
_____________________________________________________________________________________________________________________________
OPERATIONS
5-0211-51-110 GENERAL FUND ALLOCATION 38,210.00 3,184.17 9,552.51 25.00 0.00 28,657.49
5-0211-51-111 OFFICE SUPPLIES 300.00 0.00 0.00 0.00 0.00 300.00
5-0211-51-200 INSURANCE 500.00 0.00 0.00 0.00 0.00 500.00
5-0211-51-310 CONTRACT & LEASES, PRIMARY 90,160.00 7,273.75 22,147.29 97.17 65,463.79 2,548.92
5-0211-51-311 CONTRACT & LEASES, SECONDA 15,000.00 0.00 0.00 0.00 0.00 15,000.00
5-0211-51-330 SPECIAL SERVICES 5,000.00 0.00 637.50 51.00 1,912.50 2,450.00
5-0211-51-430 UTILITIES 41,000.00 12,382.94 12,467.94 30.41 0.00 28,532.06
5-0211-51-501 MAINT, SIDEWALKS 30,000.00 0.00 10,342.35 1.48 ( 9,898.20) 29,555.85
5-0211-51-502 MAINT, IRRIGATION 6,000.00 0.00 0.00 0.00 0.00 6,000.00
5-0211-51-503 MAINT , PONDS 6,300.00 0.00 0.00 0.00 0.00 6,300.00
5-0211-51-504 MAINT, REPAIRS 10,000.00 0.00 0.00 0.00 0.00 10,000.00
5-0211-51-506 MAINT, ALLEYS 500.00 0.00 0.00 0.00 0.00 500.00
5-0211-51-507 MAINT, STREET TREES 50,000.00 0.00 0.00 0.00 0.00 50,000.00
5-0211-51-950 JOINT SERVICES ALLOCATION 15,924.00 1,327.00 3,981.00 25.00 0.00 11,943.00
TOTAL OPERATIONS 308,894.00 24,167.86 59,128.59 37.75 57,478.09 192,287.32
CAPITAL
5-0211-52-820 PARK IMPROVEMENTS- MADRONE 195,227.00 0.00 0.00 0.00 0.00 195,227.00
5-0211-52-821 PARK IMPROVEMENTS PARKLETS 279,794.00 0.00 0.00 0.00 0.00 279,794.00
5-0211-52-822 PARK IMPROVEMENTS-ROWAN PA 143,141.00 0.00 0.00 0.00 0.00 143,141.00
TOTAL CAPITAL 618,162.00 0.00 0.00 0.00 0.00 618,162.00
____________________________________________________________________________________
TOTAL VILLAGE PID 927,056.00 24,167.86 59,128.59 12.58 57,478.09 810,449.32
_____________________________________________________________________________________________________________________________
TOTAL COMMUNITY SERVICES 927,056.00 24,167.86 59,128.59 12.58 57,478.09 810,449.32
_____________________________________________________________________________________________________________________________
*** TOTAL EXPENSES *** 927,056.00 24,167.86 59,128.59 12.58 57,478.09 810,449.32
============= ============= ============= ====== ============== ===============
*** REVENUES OVER/(UNDER) EXPENSES( 496,664.00)( 4,998.1( 34,946.33) 18.61 ( 57,478.09)( 404,239.58)
*** END OF REPORT ***
Page 9 of 12
City of Georgetown, Texas
Georgetown Village Improvement District
January 14, 2019
SUBJECT:
Disc ussion and p o s s ib le ac tion regard ing the P arks Mas ter Plan. Eric Nuner, P arks Department
ITEM SUMMARY:
We have the Reques t For Qualific ations for the PID projec ts completed and p lan to notify the three (3)
firms on our Land s cape Architec ture Master Services Agreement. They will have until 1/31 to s ubmit their
Qualific ations ’s . At that time, the s electio n c o mmittee will begin s coring the res p o ndents. This will allow
fo r time to review the SOQ's, oral p res entatio n (if necessary), and fo r Tas k Order nego tiatio ns d uring
February. We will then present a rec o mmend ation to the b o ard on 3/11.
FINANCIAL IMPACT:
.
SUBMITTED BY:
Karen Fro s t, Rec o rd ing S ecretary fo r Eric Nuner
Page 10 of 12
City of Georgetown, Texas
Georgetown Village Improvement District
January 14, 2019
SUBJECT:
Projec t Updates - Oc tavio Garza, Public Wo rks Direc tor
ITEM SUMMARY:
Continued wo rk o n s id ewalks along Wes tbury Lane, due to street tree ro ot damage:
Map is attached fo r reference.
Phas e 1 Westbury Ln from Shell Rd to Greens ide Ln
Remove and rep lac e 250 Ln F t o f exis ting co nc rete s id ewalk for trip hazard c o rrectio n. Rep lace s o d and
rep air irrigatio n as need ed .
106 Wes tbury Ln
112 Westb ury Ln
118 Westb ury Ln
154 Wes tbury Ln (als o along Greenside Ln entering Delaney).
Wo rk s hall be b id in F eb ruary 2019 fo llo wed with Marc h 2019 Co nstruc tion.
Estimated cons truc tion c o s ts $25,000
FINANCIAL IMPACT:
.
SUBMITTED BY:
Octavio Garza, P ublic Works Directo r
ATTACHMENTS:
Description Type
Phas e 1 Wes tbury Ln Sidewalk Recons truction Backup Material
Page 11 of 12
Phase 1 Westbury Ln Sidewalk Reconstruction
Sources: Esri, HERE, Garmin, Intermap, increment P Corp., GEBCO, USGS,
1/10/2019, 10:25:43 AM 0 0.03 0.060.01 mi
0 0.05 0.10.03 km
1:2,257
Web AppBuilder for ArcGIS
County of Williamson, Texas Parks & Wildlife, Esri, HERE, Garmin, INCREMENT P, USGS, EPA, USDA | City of Georgetown |
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