HomeMy WebLinkAboutAgenda_GVPID_01.09.2017Notice of Meeting for the
Georgetown Village Public Improv ement District
of the City of Georgetown
January 9, 2017 at 6:00 PM
at West Side Serv ice Center located at 5501 Williams Dr. Georgetown, TX 78633
The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u
req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reas onab le
as s is tance, ad ap tatio ns , or acc o mmo d ations will b e provid ed up o n req uest. P leas e c o ntact the City Sec retary's
Office, at leas t three (3) days prior to the sc hed uled meeting d ate, at (512) 930-3652 o r City Hall at 113 Eas t 8th
Street fo r add itional info rmation; TTY us ers ro ute through Relay Texas at 711.
Legislativ e Regular Agenda
A Public wis hing to address the Board. - Melind a Marler, President
At the p ostin g of this a g en d a , n o person s h a d signed u p to a d dress the B oard.
B Co nsideration and possible actio n to approve the minutes o f the Dec ember 12, 2016 regular meeting. -
Karen Fro s t, R ecording Sec retary
C Dis cus s ion relating to the ro le and respons ibilities of the Georgetown Village P ublic Improvement
Dis tric t No . 1 Ad vis ory Board - And reina Davila-Quintero , Projec t Coo rd inato r
D Pres entatio n o f the Geo rgeto wn Village Pub lic Imp ro vement District (G VP ID) mo nthly financ ial reports
for the mo nth o f December 2016 - La'Mar Kemp , Acc o untant
E Dis cus s ion regard ing the Contrac ts Progres s Report - Jim Briggs , General Manager o f Utilities
Adjournment
CERTIFICATE OF POSTING
I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of
Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times ,
on the ______ d ay o f __________________, 2017, at __________, and remained so p o s ted fo r at leas t 72
c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting.
____________________________________
S helley No wling, City Sec retary
Page 1 of 28
City of Georgetown, Texas
Georgetown Village Improvement District
January 9, 2017
SUBJECT:
Cons id eration and p o s s ib le ac tion to approve the minutes of the December 12, 2016 regular meeting. -
Karen Fro s t, Rec o rd ing S ecretary
ITEM SUMMARY:
FINANCIAL IMPACT:
na
SUBMITTED BY:
Karen Fro s t, REc ording Sec retary
ATTACHMENTS:
Description Type
Minutes _GVPID_12.12.2016 Backup Material
Page 2 of 28
Georgetown Village PID Page 1 of 3
Meeting: December 12, 2016
City of Georgetown, Texas
Georgetown Village Public Improvement District Advisory Board Meeting
Minutes
Monday, December 12, 2016 at 6:00 p.m.
West Side Service Center located at 5501 Williams Dr. Georgetown, TX 78633
Members present: Melinda Marler, President; Steve Goodman; Richard Harrison; and Brian
Ortego
Members Absent: Gary Newman, Developer Rep; and Katie Porter
Staff present: Jim Briggs, GM Utilities; La’Mar Kemp, Accountant; Eric Nuner, Asst. Parks
Director; Andreina Davila, Project Coordinator; and Karen Frost, Administrative Assistant
Meeting called to order by Chair Marler at 6:00 p.m.
A. Public wishing to address the Board. – Melinda Marler, President
At the posting of this agenda, no persons had signed up to address the Board.
Chair Marler allowed citizens to speak to the board.
Paula Curry, 1104 Cedar Elm Drive – Ms. Curry has concerns about the quality of the
Delany development that backs up to the PID area and is concerned about their lighting
and landscape. She asked that the Greenside Park area be fixed quickly, there are pipes
and a meter above ground that are not safe. She urged the Board to carefully consider
the parking lot items of the budget.
Patsy Nieto, 100 block of Westbury – Ms. Nieto has concerns about the board’s role and
also has concerns about the Delaney development. She had questions about how the
money was being spent. Mr. Briggs explained the approved budget item expenditures.
Jill Fussell – Ms. Fussell asked to also speak on Item D but wanted to speak about fire
ant control and to insure that the maintenance contractor was installing the bait and
poison. She reported that the new landscaping contractor for the gazebo had run over
the sidewalk and steps and broken them. She also reported the sprinklers at Sycamore
and Shell were working during the day on December 9th at 10 a.m.
B. Consideration and possible action to approve the minutes of the October 10, 2016
Workshop and regular meeting. - Karen Frost, Recording Secretary
Goodman commented that he has concerns about the responsibilities of the board that
were discussed at the last meeting. He disagrees with the City Attorney’s interpretation
of the intent and duties of the board.
Motion by Ortego to approve the minutes of the October 10th Workshop and Regular
Meeting. Second by Harrison. Approved 3 - 1 - 2 (Goodman opposed, Newman and
Porter absent.)
C. Discussion and possible direction regarding the "parking lot" items identified in the
approved Fiscal Year 2017 Budget for the Georgetown Village Public Improvement
District -- Andreina Davila-Quintero, Project Coordinator
Page 3 of 28
Georgetown Village PID Page 2 of 3
Meeting: December 12, 2016
Jim Briggs explained that the parking lot items that were not budgeted in the annual
budget are still eligible expenses for PID money based on the City Attorney’s
interpretation that capital improvements can be funded by the PID.
Board members discussed the various proposed improvements and agreed that all items
should be reviewed by staff and amounts assigned to each for further discussion. No
action was taken.
D. Discussion relating to the role and responsibilities of the Georgetown Village Public
Improvement District No. 1 Advisory Board - Andreina Davila-Quintero, Project
Coordinator
Davila-Quintero explained that the role and responsibilities of the board are changing.
The PID was originally formed under Chapter 372 of the Local Government Code and
the Board was acting under different regulations. The role of the board today is to be an
advisory board to the City Council in regards to the management of the money from the
assessed tax, through an approved budget and assessment plan.
The board had many questions and discussion included possibly starting a new PID for
the new neighborhoods, or looking into dissolving this PID and starting an HOA for the
maintenance and management of the Village. Marler explained that the current board
was vested in the neighborhoods and that the city sees their role in a different way. She
explained there are positive ways of looking at this, the city has more experience in
managing contracts and grounds maintenance, and receives better products at a better
price. However, the city also takes longer for transactions due to the public process.
The board is concerned that they will lose control over the funds and the contract
management of the area maintenance.
There was more discussion of the history of the board and the relationship with the city.
Briggs stated he believes the board is still needed to be there for the oversight of how the
money is spent. There were more pros and cons discussed of an HOA versus a city
advisory board. Marler asked to discuss this further in January before making a
recommendation to the City Council. No action was taken.
E. Presentation of the Georgetown Village Public Improvement District (GVPID) monthly
financial reports for the month of September 2016. La'Mar Kemp, Accountant
Kemp reviewed the financial reports and explained that the reports were now reflecting
what the PID had paid for the utility bills and invoices, versus what was billed.
F. Discussion regarding the Contracts Progress Report - Jim Briggs, General Manager of
Utilities
Briggs reviewed the progress report with the Board. He stated the estimate to
rehabilitate the water quality pond is coming in very close to the budgeted amount.
There was a question regarding the pedestrian crossing at Shell and Williams Drive and
it was reported that sensors would be going in soon.
Page 4 of 28
Georgetown Village PID Page 3 of 3
Meeting: December 12, 2016
There was a request to look into the mowing of the pond areas, including KB Homes
ponds, and to remove the silt fence behind the 700 block of Westbury.
Nuner reported that the maintenance contractor was mowing, picking up trash and
refilling mutt-mitts twice a month now. They would be going on a month to month
invoicing schedule until the city bid was issued. Jamie Beran was conducting irrigation
audits this week. The roundabouts were completed and they were working on the final
electricity hook-ups. They were expected to have a final inspection within the following
two weeks.
All mutt-mitt issues should be resolved at this point. Nuner is looking at the
maintenance contract scope of work that is going to bid for possible suggestions to the
city purchasing department. Tree trimming is complete and is being reviewed by the
Urban Forester for final payment. The large dead tree on Shell Road was removed.
Adjournment
Motion by Ortego to adjourn. Second by Goodman. The meeting was adjourned at
8:42 p.m.
______________________________ ______________________________
Approved, Melinda Marler, President Attest, Karen Frost, Secretary
Page 5 of 28
City of Georgetown, Texas
Georgetown Village Improvement District
January 9, 2017
SUBJECT:
Disc ussion relating to the role and res p o nsib ilities o f the Geo rgeto wn Village Pub lic Imp ro vement
District No . 1 Advis o ry Bo ard - Andreina Davila-Quintero, P ro ject Co o rd inator
ITEM SUMMARY:
This item is con tin u ed from the Decemb er 12, 2016 Georgetown Villa g e P u b lic Improvemen t District
("GVPID") Ad visory Boa rd Meeting.
At its Oc tober 10, 2016 Wo rksho p meeting, the GVP ID Ad visory Board dis c us s ed the role and
res p o nsibilities o f the Ad visory Board in acc ordance with the City's Co d e o f Ordinanc es and Charter, and
the City Attorney's Opinio n. The attac hed draft bylaws fo llo w the City's stand ard bylaws fo r a City
Advis o ry Board and are spec ific to the GVP ID Ad vis ory Board b as ed on this dis c us sion.
In ad d ition, C hapter 2.115 o f the City Code of Ord inances o utlines the Advis ory Board's p urpose and
functio n as es tablis hed by the City Counc il in 2005, and amended 2009. The propos ed revisions to this
Chap ter will define the p urpose o f the GVPID Advis o ry Bo ard c o nsistent with the proposed b ylaws .
Changes to the propos ed b ylaws and revis ions to C ity Co d e Chapter 2.115 s inc e the December 12, 2016
meeting are highlighted in yello w. These changes reflect new language regarding Alternate Memb ers and are
changed to be c o ns is tent with other city b oards .
FINANCIAL IMPACT:
None.
SUBMITTED BY:
And reina Davila-Quintero , Projec t Coordinato r
ATTACHMENTS:
Description Type
Chapter 2.115 Propos ed Revis ions Draft Exhibit
GVPID Advis ory Board Bylaws Draft Exhibit
Page 6 of 28
*** DRAFT ***
Page 1
CHAPTER 2.115 - GEORGETOWN VILLAGE PUBLIC IMPROVEMENT DISTRICT NO. 1 ADVISORY
BOARD
Sec. 2.115.010. - Created.
There is hereby created the Georgetown Village Public Improvement District No. 1 Advisory
Board (the "Advisory Board") for the Georgetown Village Public Improvement District No. 1 (the
“District”).
(Ord. No. 2005-47, § 2)
Sec. 2.115.020. - Purposes.
A. The Advisory Board shall provide recommendations on the ongoing Service Plan and
Assessment Plan, consistent with Chapter 372 of the Texas Local Government Code, to the
City Council for those public improvements within the District identified in the approved
Assessment Plan, as amended. The Service Plan shall be for five (5) years, and shall be
reviewed and updated annually. The Assessment Plan shall be included in the annual review
of the Service Plan. The annual updates and Assessment Plan shall be reviewed and
approved by the City Council.
B. The Advisory Board shall prepare for the City Council's review and approval provide
recommendations on the an annual budget for the construction and maintenance of the
assessed public improvements within the District to the City Council. for the Georgetown
Village Public Improvement District No. 1 (the "District") consistent with Chapter 372 of the
Texas Local Government Code, Ordinance No. 99-22 (relating to the creation of the District
and the levying of assessments on property in the District), and the Service and Assessment
Plan for the District, as these may be amended from time to time. The District’s annual budget
shall be reviewed and approved by the City Council.
B. Upon approval of the District budget by the City Council, and the disbursement by the City of
the GTVPID assessments to the District, the Board shall oversee and administer the
maintenance and management of those improvements in District authorized to be funded by
District assessments in accordance with Chapter 372 of the Texas Local Government Code,
Ordinance No. 99-22 (relating to the creation of the District and the levying of assessments
on property in the District), the Service and Assessment Plan for the District, and the City
Council approved budget for the District, as these may be amended from time to time.
C. The Advisory Board is responsible to and shall act as an advisory body to the Council and
shall perform such duties and exercise such additional powers as may be described by
ordinances of the Council not inconsistent with the provisions of the City Charter, Chapter
372 of the Texas Local Government Code, Ordinance No. 99-22 (relating to the creation of
the District and the levying of assessments on property in the District), the Service and
Assessment Plan for the District, and the City Council approved budget for the District, as
these may be amended from time to time. However, the ultimate authority for making
decisions regarding the District lies with the City Council.
D. All Advisory Board members shall serve without compensation.
(Ord. No. 2005-47, § 2)
Page 7 of 28
*** DRAFT ***
Page 2
Sec. 2.115.030. - Members and terms.
A. The Advisory Board shall consist of seven (7) members and up to three two (32) alternates
with voting privileges for any absent GV Member nominated by the Board in accordance with
the procedures detailed in the Advisory Board's bylaws, appointed by the mayor, and
confirmed by City Council as follows:
i. Five (5) of the members shall be resident homeowners in the Georgetown Village
subdivision ("GV Members"). Whenever possible, each GV Member shall represent a
different section within the Georgetown Village subdivision. ;
ii. tTwo (2) members shall be members representatives of the entity that is developing the
Georgetown Village PUD Concept Plan approved by City Council on January 14, 1997,
last amended on March 28, 2000 ("Development Members"). At such time as the
development of the 811-acre Georgetown Village projectPUD Concept Plan is complete,
as determined by the Development Members, the two (2) Development Members shall
resign and be replaced by two (2) GV Members.
iii. Alternate Members shall be resident homeowners in the Georgetown Village
subdivision. Each individual appointed as an Alternate Member shall be appointed as
either Alternate Member 1 or Alternate Member 2, and each shall rotate as the Alternate
Member serving as a GV Member when needed.
B. The term of office for all Advisory Board members shall be two (2) years.
C. GV Members may be re-appointed once by the City Council, for a maximum consecutive
service period of four (4) years. After serving a maximum consecutive four-year period, and
after a period of two (2) years has elapsed since the end of the GV Member's last term, the
GV Member may reapply again and be nominated and appointed to serve for an additional
term in accordance with this section.
D. There are no limits on the terms of the Development Members.
E. Vacancies in the positions of GV Members shall may be filled by the an Aalternate
representing the same homeowner groupsubdivision section, if available, until the vacancy
is filled. Alternate Members shall be eligible to be appointed to the position of GV Member
upon the expiration of the term of a GV Member.
F. Advisory Board members may also serve as members on other City Council appointed
boards, committees, or commissions.
(Ord. No. 2009-40, § 2; Ord. No. 2005-47, § 2)
Sec. 2.115.040. - Officers.
A. The Advisory Board Officers shall be Chair, Vice-Chair and Secretary.
B. The City Council shall appoint a Chair. The Advisory Board shall elect a president, vice-
presidentVice-Chair, and treasurer.Secretary by a majority vote of the members at the first
meeting after the annual appointment process. A non-member may serve in the ministerial
position as secretary for the purposes of preparing agenda, postings, and meeting minutes
that satisfy the provisions of the Texas Open Meetings Act, but if the secretary is a non-
member, he or she shall not be entitled to vote or to take any other official actions other than
preparing agenda, postings, and meeting minutes that satisfy the provisions of the Texas
Open Meetings Act.
Page 8 of 28
*** DRAFT ***
Page 3
C. The Officers shall serve for a term on one (1) year.
B. Any officer shall be entitled to enter into any contract or to execute and deliver any instrument
in the name of the Board, provided that the officer has obtained authorization from the Board
and provided further that the contract or instrument is not inconsistent with Chapter 372 of
the Texas Local Government Code, Ordinance No. 99-22 (relating to the creation of the
District and the levying of assessments on property in the District,) and the Service and
Assessment Plan for the District, and the City Council approved budget for the District, as
these may be amended from time to time.
C. The Board may establish such procedures, rules and regulations pertaining to officers as it
may deem desirable, provided that those procedures are not inconsistent with this Chapter
of the City Code of Ordinances, Chapter 372 of the Texas Local Government Code,
Ordinance No. 99-22 (relating to the creation of the District and the levying of assessments
on property in the District), the Service and Assessment Plan for the District, or the City
Council approved budget for the District, as these may be amended from time to time.
(Ord. No. 2009-40, § 3; Ord. No. 2005-47, § 2)
Sec. 2.115.050. - Meetings, quorum and voting.
A. The Advisory Board shall hold an official meeting at least quarterly monthly and may hold
special meetings upon request of the PresidentChair, or the request of two (2) or moreof the
Board members.
B. A majority of the total regular members of the Board (minimum 4 members) constitutes a
quorum for meetings.
C. Provided a quorum is present, an item must be approved by a simple majority of the Board
members present at the meeting at which the item is posted for action and
discusseddiscussion.
(Ord. No. 2005-47, § 2)
Sec. 2.115.060. - Bylaws.
The Advisory Board shall establish such bylaws for its governance and procedures consistent
with the laws of this State and the ordinances of the City Charter and the City Code of Ordinances.
The bylaws shall be effective upon approval by the City Council.
(Ord. No. 2005-47, § 2)
Sec. 2.115.070. - Open meetings.
Each meeting of the Board shall be posted in compliance with the Open Meetings Act and
shall be open to the public.
(Ord. No. 2005-47, § 2)
Page 9 of 28
*** DRAFT ***
Georgetown Village Public Improvement District 1 Advisory Board Bylaws
Issues February 2017
Page 1 of 6
CITY OF GEORGETOWN
GEORGETOWN VILLAGE PUBLIC IMPROVEMENT DISTRICT NO. 1
ADVISORY BOARD
BYLAWS
ARTICLE I. NAME AND PURPOSE
Section 1.1. Name. Georgetown Village Public Improvement District No. 1 Advisory Board
(“Advisory Board”).
Section 1.2. Purpose. The Advisory Board is established for the purpose of providing
recommendations on the ongoing Service Plan and Assessment Plan, consistent with Chapter
372 of the Texas Local Government Code, to the City Council for those public improvements
within the Georgetown Village Public Improvement District No. 1 (“District”) identified in the
approved Assessment Plan, as amended. The Service Plan shall be for five (5) years, and shall
be reviewed and updated annually. The Assessment Plan shall be included in the annual review
of the Service Plan. The Advisory Board is also responsible for providing recommendations on
the annual budget for the construction and maintenance of the assessed public improvements
within the District to the City Council. See Code of Ordinances Chapter 2.115.
ARTICLE II. MEMBERSHIP
Section 2.1. Number of Members. The Advisory Board will be comprised of seven (7)
Members, and up to two (2) alternates.
Section 2.2. Eligibility. Five (5) of the members shall be resident homeowners in the
Georgetown Village subdivision ("GV Members"). Whenever possible, each GV Member shall
represent a different section within the Georgetown Village subdivision. Two (2) members shall
be representatives of the entity that is developing the Georgetown Village PUD Concept Plan
approved by City Council on January 14, 1997, last amended on March 28, 2000 ("Development
Members"). At such time as the development of the Georgetown Village PUD Concept Plan is
complete, the two (2) Development Members shall resign and be replaced by two (2) GV
Members.
Alternate Members shall be resident homeowners in the Georgetown Village subdivision.
Members may also serve as members on other City Council appointed Advisory Boards,
committees or commissions.
Section 2.3. Appointment of Advisory Board Members. Members of the Advisory Board, to
include alternates, shall be appointed by the Mayor and confirmed by City Council in
accordance with the City Charter.
Page 10 of 28
*** DRAFT ***
Georgetown Village Public Improvement District 1 Advisory Board Bylaws
Issues February 2017
Page 2 of 6
Alternate Members shall serve as alternates with voting privileges for any absent GV Member.
Each individual appointed as an Alternate Member shall be appointed as either Alternate
Member 1 or Alternate Member 2, and each shall rotate as the Alternate Member serving as a
GV Member when needed.
Section 2.4. Terms of Office. The terms of office for each member shall be two (2) years. A
GV Member may serve two (2) consecutive terms. After serving a maximum consecutive four-
year period, and after a period of two (2) years has elapsed since the end of the GV Member's
last term, the GV Member may reapply and be appointed to serve for an additional term in
accordance with this section. There are no limits on the number of terms for the Development
Members. Alternate Members shall be eligible to be appointed to the position of GV Member
upon the expiration of the term of a GV Member. Refer to Ordinance Section 2.36.030A for
additional provisions regarding terms of office.
Section 2.5. Vacancies. Vacancies that occur during a term shall be filled as soon as
reasonably possible and in the same manner as an appointment in accordance with the City
Charter. An Alternate Member may serve as a GV Member representing the same homeowner
group, if available, until the vacancy is filled. An appointment to fill a vacated term is not
included as a term for purposes of counting consecutive terms.
Section 2.6. Compensation and Expenditure of Funds. Members serve without
compensation. The Advisory Board and its members have no authority to expend funds or to
incur or make an obligation on behalf of the City unless authorized and approved by the City
Council.
Section 2.7. Compliance with City Policy. Members shall comply with City Ordinances,
Rules and Policies applicable to the Advisory Board and the members, including but not limited
to Code of Ordinances Chapter 2.20, Ethics, and Chapter 2.36, City Commissions, Committees and
Advisory Boards.
Section 2.8. Removal. Any member may be removed from their position on the Advisory
Board for any reason, or for no reason, by a majority vote of the City Council.
ARTICLE III. ADVISORY BOARD OFFICERS
Section 3.1. Officers. The Advisory Board Officers are Chair, Vice-Chair and Secretary.
Section 3.2. Election of Officers. The Chair of the Board is appointed by the City Council.
All other officers shall be elected by a majority vote of the Advisory Board at its first meeting
after the annual appointment process.
Section 3.3. Terms of Office for Advisory Board Officers. Advisory Board Officers serve for
a term of one year. In the event of vacancy in the office of Chair , the Vice-Chair shall serve as
Page 11 of 28
*** DRAFT ***
Georgetown Village Public Improvement District 1 Advisory Board Bylaws
Issues February 2017
Page 3 of 6
Chair until the City Council appoints a replacement Chair. A vacancy in the other offices shall
be elected by majority vote of the Advisory Board at the next regularly scheduled meeting, or as
soon as reasonably practical for the unexpired term. If possible, an Advisory Board Officer shall
continue to serve until the vacancy is filled. Alternates may not serve as Officers.
Section 3.4. Duties. The Chair presides at all meetings and performs all other duties
pertaining to the office, including voting. The Vice-Chair in the absence of the Chair performs
all duties of the Chair. The Secretary keeps records of proceedings of all meetings. Staff Liaison
will keep custody of all records and documents of the Advisory Board.
ARTICLE IV. MEETINGS
Section 4.1. Time and Date of Regular Meeting. The Advisory Board shall meet once a
month on the same week of the month, the same day of the week, at the same time, and at the
same place. The regular date, time and place of the Advisory Board meeting will be decided by
the members at the first meeting of the Advisory Board after the annual appointment process.
Section 4.2. Agenda. Items may be placed on the agenda by the Chair, the City Manager or
designee, or at the request of a member. The party (or individual) requesting the agenda item
will be responsible for preparing an agenda item cover sheet and for the initial presentation at
the meeting. Items included on the agenda must be submitted to the Staff Liaison no later than
one week before the Advisory Board meeting at which the agenda item will be considered.
Agenda packets for regular meetings will be provided to the members in advance of the
scheduled Advisory Board meeting. Agenda packets will contain the posted agenda, agenda
item cover sheets, and written minutes of the last meeting.
Section 4.3. Special Meetings. Special meetings may be called by the Chair or two of the
members.
Section 4.4. Quorum. A quorum shall consist of four (4) members and shall be required for
the Advisory Board to convene a meeting and to conduct business at a meeting. No business
meeting may be convened, nor business conducted, without a quorum.
Section 4.5. Call to Order. Advisory Board meetings will be called to order by the Chair or,
if absent, by the Vice-Chair. In the absence of both the Chair and Vice-Chair, the meeting shall
be called to order by the Secretary, and a temporary Chair shall be elected to preside over the
meeting.
Section 4.6. Conduct of Meeting. Advisory Board meetings will be conducted in accordance
with these Bylaws and City Council Meeting Rules and Procedures, as applicable to the
Advisory Board. See Code of Ordinances Chapter 2.24, City Council Meeting Rules and Procedures.
Page 12 of 28
*** DRAFT ***
Georgetown Village Public Improvement District 1 Advisory Board Bylaws
Issues February 2017
Page 4 of 6
Section 4.7. Voting. Each Member shall vote on all agenda items, except on matters
involving a conflict of interest, substantial financial interest or substantial economic interest
under state law, the City’s Ethics Ordinance, or other applicable Laws, Rules and Policies. In
such instances, the member shall make the required disclosures and shall refrain from
participating in both the discussion and vote on the matter. The member may remain at the
dais or leave the dais, at the member’s option, while the matter is being considered and voted
on by the other Advisory Board members. Unless otherwise provided by law, if a quorum is
present, an agenda item must be approved by a majority of the Advisory Board members
present at the meeting.
Section 4.8. Minutes. A recording or written minutes shall be made of all open sessions of
Advisory Board meetings. The Staff Liaison is the custodian of all Advisory Board records and
documents.
Section 4.9. Attendance. Members are required to attend Advisory Board meetings prepare d
to discuss the issues on the agenda. A member shall notify the Staff Liaison if the member is
unable to attend a meeting. Excessive absenteeism will be subject to action under Council
policy and may result in the member being replaced on the Advisory Board. See Ordinance
Section 2.36.010D. Excessive absenteeism means failure to attend at least 75% of regularly
scheduled meetings, including Advisory Board meetings and Subcommittee meetings. If a
member is removed from the Advisory Board that position shall be considered vacant and a
new member shall be appointed to the Advisory Board in accordance with Section 2.5 above.
Section 4.10. Public Participation. In accordance with City policy, the public is welcome and
invited to attend Advisory Board meetings and to speak on any item on the agenda. A person
wishing to address the Advisory Board must sign up to speak in accordance with the policy of
the Council concerning participation and general public comment at public meetings. Sign-up
sheets will be available and should be submitted to the Chair prior to the start of the meeting. If
any written materials are to be provided to the Advisory Board, a copy shall also be provided to
the Staff Liaison for inclusion in the minutes of the meeting. Speakers shall be allowed a
maximum of three minutes to speak, but may take up to six minutes if another individual who
signs up to speak yields the time to the speaker. If a person wishes to speak on an issue that is
not posted on the agenda, they must file a written request with the Staff Liaison no later than
one week before the scheduled meeting. The written request must state the specific topic to be
addressed and include sufficient information to inform the Advisory Board and the public. A
person who disrupts the meeting may be asked to leave and be removed.
Section 4.11. Open Meetings. Public notice of Advisory Board meetings shall be provided in
accordance with the provisions of the Texas Open Meetings Act. All Advisory Board meetings
and deliberations shall be open to the public, except for properly noticed closed session matters,
and shall be conducted in accordance with the provisions of the Texas Open Meetings Act.
Page 13 of 28
*** DRAFT ***
Georgetown Village Public Improvement District 1 Advisory Board Bylaws
Issues February 2017
Page 5 of 6
Section 4.12. Closed Sessions. The Advisory Board may conduct closed sessions as allowed
by law, on properly noticed closed session matters, such as consultation with attorney on legal
matters, deliberation regarding the value of real property, competitive utility matters, and
economic development negotiations. A recording or certified agenda shall be made of all closed
sessions of Advisory Board meetings.
ARTICLE V. REPORTS TO CITY COUNCIL
At the request of the City Council, the Advisory Board shall meet with City Council to
determine how the Advisory Board may best serve and assist City Council. City Council may
hear reports from the Advisory Board during a regularly scheduled Council meetings.
ARTICLE VI. SUBCOMMITTEES
Section 6.1. Formation. When deemed necessary by a majority of the Advisory Board,
Subcommittees may be formed for specific projects related to Advisory Board matters.
Subcommittees comprised of non-Members may only be formed with the prior consent and
confirmation of the City Council.
Section 6.2. Expenditure of Funds. No Subcommittee, or member of a Subcommittee, has
the authority to expend funds or incur an obligation on behalf of the City or the Advisory
Board.
Section 6.3. Open Meetings. Subcommittee meetings and deliberations shall be open to the
public, except for properly noticed closed session matters, and shall be conducted in accordance
with the provisions of the Texas Open Meetings Act.
ARTICLE VII. BYLAW AMENDMENTS
These Bylaws may be amended by majority vote of the Advisory Board Members at any regular
meeting of the Advisory Board. The Advisory Board’s proposed amendments to the Bylaws
must be approved by City Council at the next available Council meeting after the Advisory
Board’s approval, pending notice. Bylaw amendments are not effective until approved by City
Council.
*** this space intentionally left blank ***
Page 14 of 28
*** DRAFT ***
Georgetown Village Public Improvement District 1 Advisory Board Bylaws
Issues February 2017
Page 6 of 6
Approved and adopted at a meeting of the City Council on the _____ day of
____________________, 2017.
ATTEST: THE CITY OF GEORGETOWN
_____ _____
City Secretary Mayor
Approved and adopted at a meeting of the Advisory Board on the ______ day of
_________________, 2017.
ATTEST: ADVISORY BOARD
_____ _____
Advisory Board Secretary Advisory Board President
Page 15 of 28
City of Georgetown, Texas
Georgetown Village Improvement District
January 9, 2017
SUBJECT:
Presentatio n of the Georgetown Village Public Improvement Dis tric t (GVPID) monthly financial rep o rts for
the month of Dec ember 2016 - La'Mar Kemp , Ac c o untant
ITEM SUMMARY:
For the Board 's review,attac hed are the Distric t's financial rep o rts fo r the month of Dec emb er, 2016
inc luding:
Financ ial Summary
Detail Lis ting of the exp enses
Utility Us age R ep o rt
FINANCIAL IMPACT:
None.
SUBMITTED BY:
La'Mar Kemp , Ac c o untant
ATTACHMENTS:
Description Type
December 2016 Financial Summary Backup Material
December 2016 Financial Statement Backup Material
16-17 PID Utility Us age Report Backup Material
Page 16 of 28
16/17 Budget YTD Activity Variance
Revenues:
Ad Valorem Taxes 334,713$ 20,046$ (314,667)$
Interest Earned 1,500 386 (1,114)
Total Revenues 336,213 20,432 (315,781)
Expenditures:
Administrative Fee- General Fund 27,636 6,909 20,727
Administrative Fee - Joint Service 13,279 3,320 9,959
Office Supplies 500 - 500
Insurance 2,000 - 2,000
Contracts & Leases, Primary 108,000 33,111 74,889
Contracts & Leases, Secondary 30,000 10 29,990
Special Services 9,550 - 9,550
Above Ground Improvements 52,800 - 52,800
Signs 10,000 - 10,000
Utilities/Irrigation 46,000 13,012 32,988
Maintenance, Sidewalks 1,300 - 1,300
Maintenance, Irrigation 22,000 - 22,000
Maintenance, Ponds 2,500 - 2,500
Pond Rehabilitation 108,432 - 108,432
Maintenance, Alleys 50,000 - 50,000
Total Expenditures 483,997 56,362 427,635
Current Year Variance (147,784) (35,930) 111,854
Beginning Fund Balance 697,654 678,128 [A](19,526)
Current Funds Available 549,870$ 642,198$ 92,328$
Notes:
•The majority of property tax collections occur in January.
•YTD activity includes encumbrances.
•Year End YTD activity becomes audited activity each following January.
•Fiscal year is from October 1 to September 30.
•Unaudited financial statements prepared by the City of Georgetown, as of January 4, 2017.
[A]Preliminary beginning fund balance at 10/01/16.
Financial Statement
Village PID
December 31, 2016
Page 17 of 28
1-04-2017 12:18 PM C I T Y O F G E O R G E T O W N PAGE: 1
FINANCIAL STATEMENT (UNAUDITED)
234-VILLAGE PID AS OF: DECEMBER 31ST, 2016
ANNUAL CURRENT Y-T-D % OF Y-T-D BUDGET
REVENUES BUDGET PERIOD ACTUAL BUDGET ENCUMB. BALANCE
_____________________________________________________________________________________________________________________________
REVENUE
=======
PRIMARY REVENUE
4-0001-40-100 AD VALOREM TAX 334,713.00 0.00 20,046.04 5.99 0.00 314,666.96
TOTAL PRIMARY REVENUE 334,713.00 0.00 20,046.04 5.99 0.00 314,666.96
INTEREST
4-0001-42-100 ALLOCATED INTEREST 1,500.00 0.00 367.41 24.49 0.00 1,132.59
4-0001-42-152 GISD TAX (PID) INTEREST 0.00 0.00 18.87 0.00 0.00 ( 18.87)
TOTAL INTEREST 1,500.00 0.00 386.28 25.75 0.00 1,113.72
DEVELOPMENT FEE _____________ _____________ _____________ ______ ______________ _______________
____________________________________________________________________________________
TOTAL REVENUE 336,213.00 0.00 20,432.32 6.08 0.00 315,780.68
VILLAGE PID
===========
OTHER _____________ _____________ _____________ ______ ______________ _______________
____________________________________________________________________________________
_____________________________________________________________________________________________________________________________
*** TOTAL REVENUES *** 336,213.00 0.00 20,432.32 6.08 0.00 315,780.68
============= ============= ============= ====== ============== ===============
_____________________________________________________________________________________________________________________________
Page 18 of 28
1-04-2017 12:18 PM C I T Y O F G E O R G E T O W N PAGE: 2
FINANCIAL STATEMENT (UNAUDITED)
234-VILLAGE PID AS OF: DECEMBER 31ST, 2016
COMMUNITY SERVICES
VILLAGE PID
ANNUAL CURRENT Y-T-D % OF Y-T-D BUDGET
EXPENSES BUDGET PERIOD ACTUAL BUDGET ENCUMB. BALANCE
_____________________________________________________________________________________________________________________________
OPERATIONS
5-0211-51-110 GENERAL FUND ALLOCATION 27,636.00 2,303.00 6,908.94 25.00 0.00 20,727.06
5-0211-51-111 OFFICE SUPPLIES 500.00 0.00 0.00 0.00 0.00 500.00
5-0211-51-200 INSURANCE 2,000.00 0.00 0.00 0.00 0.00 2,000.00
5-0211-51-310 CONTRACT & LEASES, PRIMARY 108,000.00 40,000.00 56,975.50 30.66 ( 23,864.44) 74,888.94
5-0211-51-311 CONTRACT & LEASES, SECONDA 30,000.00 0.00 6,000.00 0.03 ( 5,990.25) 29,990.25
5-0211-51-330 SPECIAL SERVICES 9,550.00 0.00 0.00 0.00 0.00 9,550.00
5-0211-51-341 ABOVE GROUND IMPROVEMENTS 52,800.00 0.00 12,938.00 0.00 ( 12,938.00) 52,800.00
5-0211-51-342 SIGNS 10,000.00 0.00 0.00 0.00 0.00 10,000.00
5-0211-51-430 UTILITIES 46,000.00 4,249.35 13,012.24 28.29 0.00 32,987.76
5-0211-51-501 MAINT, ALLEYS/SIDEWALKS 1,300.00 0.00 0.00 0.00 0.00 1,300.00
5-0211-51-502 MAINT, IRRIGATION 22,000.00 0.00 2,429.24 0.00 ( 2,429.24) 22,000.00
5-0211-51-503 MAINT , PONDS 2,500.00 0.00 0.00 0.00 0.00 2,500.00
5-0211-51-505 POND REHABILITATION 108,432.00 0.00 0.00 0.00 0.00 108,432.00
5-0211-51-506 MAINT, ALLEYS 50,000.00 0.00 0.00 0.00 0.00 50,000.00
5-0211-51-950 JOINT SERVICES ALLOCATION 13,279.00 1,107.00 3,320.16 25.00 0.00 9,958.84
TOTAL OPERATIONS 483,997.00 47,659.35 101,584.08 11.65 ( 45,221.93) 427,634.85
____________________________________________________________________________________
TOTAL VILLAGE PID 483,997.00 47,659.35 101,584.08 11.65 ( 45,221.93) 427,634.85
_____________________________________________________________________________________________________________________________
TOTAL COMMUNITY SERVICES 483,997.00 47,659.35 101,584.08 11.65 ( 45,221.93) 427,634.85
_____________________________________________________________________________________________________________________________
*** TOTAL EXPENSES *** 483,997.00 47,659.35 101,584.08 11.65 ( 45,221.93) 427,634.85
============= ============= ============= ====== ============== ===============
*** REVENUES OVER/(UNDER) EXPENSES( 147,784.00)( 47,659.3( 81,151.76) 24.31 45,221.93 ( 111,854.17)
*** END OF REPORT ***
Page 19 of 28
PID Utility Usage Report
2016-2017
PAID
ACCOUNT #: 041-0700-02 COG PARKS VILLAGE PID
ADDRESS: 103 SYCAMORE ST (Sycamore Entrance-south; feeds north also)
USAGE:Oct Nov Dec TOTALS
3/4 In Irrigation (thousands
of gallons)33.000 52.000 48.000 133.000
Electric Usage (non-
irrigation) Municipal Small
(kWh)- - -
CHARGES:
Water $155.00 $231.00 $215.00 $601.00
Electric (non-irrigation)$125.00 $125.00 $125.00 $375.00
TOTAL CHARGES $280.00 $356.00 $340.00 $976.00
ACCOUNT #: 041-0778-00 COG PARKS VILLAGE PID
ADDRESS: 714 WESTBURY LN (Cedar Elm Park)
USAGE:Oct Nov Dec TOTALS
1 In Irrigation (thousands of
gallons)103.000 111.000 98.000 312.000
Electric Usage (non-
irrigation) Municipal Small
(kWh)- 1.000 - 1.000
CHARGES:
Water $450.50 $482.50 $430.50 $1,363.50
Electric (non-irrigation)$125.00 $125.06 $125.00 $375.06
TOTAL CHARGES $575.50 $607.56 $555.50 $1,738.56
ACCOUNT #: 048-0416-01 COG PARKS VILLAGE PID
ADDRESS: 4410 MADRID DR (Bedford Park)
USAGE:Oct Nov Dec TOTALS
1 In Irrigation (thousands of
gallons)70.000 90.000 61.000 221.000
CHARGES:
Water $318.50 $398.50 $282.50 $999.50
Electric / irrigation $6.00 $6.00 $6.00 $18.00
TOTAL CHARGES $324.50 $404.50 $288.50 $1,017.50
3
2
1
Page 20 of 28
PID Utility Usage Report
2016-2017
PAID
ACCOUNT #: 048-1713-00 COG PARKS VILLAGE PID
ADDRESS: 4912 MADRID DR
USAGE:Oct Nov Dec TOTALS
3/4 In Irrigation (thousands
of gallons)73.000 61.000 61.000 195.000
CHARGES:Credit Balance as of 10/1
Water $315.00 $267.00 $267.00 $849.00 ($3,833.94)
Electric (non-irrigation)$125.00 $125.00 $125.00 $375.00 Credit Balance remaining
ACCOUNT CREDIT ($440.00)($392.00)($392.00)($1,224.00)($2,609.94)
TOTAL CHARGES $0.00 $0.00 $0.00 $0.00
ACCOUNT #: 048-1921-01 COG PARKS VILLAGE PID
ADDRESS: 1001 ELMWOOD DR (Rosedale Entrance-S+N)
USAGE:Oct Nov Dec TOTALS
1 In Irrigation (thousands of
gallons)102.000 82.000 79.000 263.000
CHARGES:
Water $446.50 $366.50 $354.50 $1,167.50
TOTAL CHARGES $446.50 $366.50 $354.50 $1,167.50
ACCOUNT #: 084-0421-01 COG PARKS VILLAGE PID
ADDRESS: 506 WESTBURY LN (Chestnut Park)
USAGE:Oct Nov Dec TOTALS
1 In Irrigation (thousands of
gallons)20.000 21.000 13.000 54.000
CHARGES:
Water $118.50 $122.50 $90.50 $331.50
TOTAL CHARGES $118.50 $122.50 $90.50 $331.50
6
5
4
Page 21 of 28
PID Utility Usage Report
2016-2017
PAID
ACCOUNT #: 084-0424-00 COG PARKS VILLAGE PID
ADDRESS: 100 WESTBURY LN (Westbury Entrance-north)
(Water looped with 103 Westbury Ln & 100 Village Commons Blvd)
USAGE:Oct Nov Dec TOTALS
1 In Irrigation (thousands of
gallons)68.000 77.000 65.000 210.000
CHARGES:
Water $310.50 $346.50 $298.50 $955.50
TOTAL CHARGES $310.50 $346.50 $298.50 $955.50
ACCOUNT #: 084-0426-00 COG PARKS VILLAGE PID
ADDRESS: 103 WESTBURY LN (Westbury Entrance-south)
(Water looped with 100 Westbury Ln & 100 Village Commons Blvd)
USAGE:Oct Nov Dec TOTALS
1 1/2 In Irrigation
(thousands of gallons) 134.000 139.000 108.000 381.000
CHARGES:
Water $612.50 $632.50 $508.50 $1,753.50
Electric (non-irrigation)$125.00 $125.00 $125.00 $375.00
TOTAL CHARGES $737.50 $757.50 $633.50 $2,128.50
ACCOUNT #: 084-0427-00 COG PARKS VILLAGE PID
ADDRESS: 107 WESTBURY LN (Fairfield Park)
USAGE:Oct Nov Dec TOTALS
1 In Irrigation (thousands of
gallons)24.000 24.000 22.000 70.000
CHARGES:
Water $134.50 $134.50 $126.50 $395.50
Electric / irrigation $6.00 $6.00 $6.00 $18.00
TOTAL CHARGES $140.50 $140.50 $132.50 $413.50
9
8
7
Page 22 of 28
PID Utility Usage Report
2016-2017
PAID
ACCOUNT #: 084-0428-00 COG PARKS VILLAGE PID
ADDRESS: 219 WESTBURY LN (Shell Park & Westbury Park-batteries)
USAGE:Oct Nov Dec TOTALS
1 In Irrigation (thousands of
gallons)15.000 16.000 16.000 47.000
CHARGES:
Water $98.50 $102.50 $102.50 $303.50
Electric / irrigation $6.00 $6.00 $6.00 $18.00
TOTAL CHARGES $104.50 $108.50 $108.50 $321.50
ACCOUNT #: 084-0429-00 COG PARKS VILLAGE PID
ADDRESS: 275 WESTBURY LN (Green Grove Park)
USAGE:Oct Nov Dec TOTALS
1 In Irrigation (thousands of
gallons)28.000 30.000 41.000 99.000
CHARGES:
Water $150.50 $158.50 $202.50 $511.50
Electric / irrigation $6.00 $6.00 $6.00 $18.00
TOTAL CHARGES $156.50 $164.50 $208.50 $529.50
ACCOUNT #: 084-0431-00 COG PARKS VILLAGE PID
ADDRESS: 339 WESTBURY LN (round-about with tree)
USAGE:Oct Nov Dec TOTALS
3/4 In Irrigation (thousands
of gallons)2.000 1.000 2.000 5.000
CHARGES:
Water $31.00 $27.00 $31.00 $89.00
TOTAL CHARGES $31.00 $27.00 $31.00 $89.00
10
12
11
Page 23 of 28
PID Utility Usage Report
2016-2017
PAID
ACCOUNT #: 084-0432-00 COG PARKS VILLAGE PID
ADDRESS: 395 WESTBURY LN (Village Glen Park)
USAGE:Oct Nov Dec TOTALS
1 In Irrigation (thousands of
gallons)- 6.000 47.000 53.000
CHARGES:
Water $38.50 $62.50 $226.50 $327.50
Electric / irrigation $6.00 $6.00 $6.00 $18.00
TOTAL CHARGES $44.50 $68.50 $232.50 $345.50
ACCOUNT #: 084-0433-00 COG PARKS VILLAGE PID
ADDRESS: 376 WESTBURY LN (Spring Park)
USAGE:Oct Nov Dec TOTALS
1 In Irrigation (thousands of
gallons)22.000 33.000 24.000 79.000
CHARGES:
Water $126.50 $170.50 $134.50 $431.50
Electric / irrigation $6.00 $6.00 $6.00 $18.00
TOTAL CHARGES $132.50 $176.50 $140.50 $449.50
ACCOUNT #: 084-0436-00 COG PARKS VILLAGE PID
ADDRESS: 340 VILLAGE COMMONS BLVD (median strip with tree)
USAGE:Oct Nov Dec TOTALS
3/4 In Irrigation (thousands
of gallons)2.000 8.000 7.000 17.000
CHARGES:
Water $31.00 $55.00 $51.00 $137.00
Electric / irrigation $6.00 $6.00 $6.00 $18.00
TOTAL CHARGES $37.00 $61.00 $57.00 $155.00
15
14
13
Page 24 of 28
PID Utility Usage Report
2016-2017
PAID
ACCOUNT #: 084-0437-00 COG PARKS VILLAGE PID
ADDRESS: 380 VILLAGE COMMONS BLVD (gazebo)
USAGE:Oct Nov Dec TOTALS
3/4 In Irrigation (thousands
of gallons) - - 2.000 2.000
Electric Usage (non-
irrigation) Municipal Small
(kWh)68.000 28.000 47.000 143.000
CHARGES:
Water $23.00 $23.00 $31.00 $77.00
Electric (non-irrigation)$129.12 $126.70 $127.85 $383.67
PCA $0.01 $0.00 $0.00 $0.01
TOTAL CHARGES $152.13 $149.70 $158.85 $460.68
ACCOUNT #: 084-0441-00 COG PARKS VILLAGE PID
ADDRESS: 105 VILLAGE COMMONS BLVD (Greenside Park)
USAGE:Oct Nov Dec TOTALS
1 In Irrigation (thousands of
gallons)58.000 60.000 55.000 173.000
CHARGES:
Water $270.50 $278.50 $258.50 $807.50
Electric / irrigation $6.00 $6.00 $6.00 $18.00
TOTAL CHARGES $276.50 $284.50 $264.50 $825.50
ACCOUNT #: 084-0442-00 COG PARKS VILLAGE PID
ADDRESS: 160 VILLAGE COMMONS BLVD (median strip with tree)
USAGE:Oct Nov Dec TOTALS
1 In Irrigation (thousands of
gallons)- - - -
CHARGES:
Water $38.50 $38.50 $38.50 $115.50
Electric / irrigation $6.00 $6.00 $6.00 $18.00
TOTAL CHARGES $44.50 $44.50 $44.50 $133.50
18
17
16
Page 25 of 28
PID Utility Usage Report
2016-2017
PAID
ACCOUNT #: 084-0443-00 COG PARKS VILLAGE PID
ADDRESS: 176 VILLAGE COMMONS BLVD (Hanover Park)
USAGE:Oct Nov Dec TOTALS
1 In Irrigation (thousands of
gallons)29.000 30.000 24.000 83.000
CHARGES:
Water $154.50 $158.50 $134.50 $447.50
Electric / irrigation $6.00 $6.00 $6.00 $18.00
TOTAL CHARGES $160.50 $164.50 $140.50 $465.50
ACCOUNT #: 084-0444-00 COG PARKS VILLAGE PID
ADDRESS: 100 VILLAGE COMMONS BLVD (Village Commons Blvd Entrance-S+N)
(Water looped with 100 Westbury Ln & 103 Westbury Ln)
USAGE:Oct Nov Dec TOTALS
1 In Irrigation (thousands of
gallons)- - - -
Electric Usage (non-
irrigation) Municipal Small
(kWh)- - - -
CHARGES:
Water $38.50 $38.50 $38.50 $115.50
Electric (non-irrigation)$125.00 $125.00 $125.00 $375.00
Electric / irrigation $6.00 $6.00 $6.00 $18.00
TOTAL CHARGES $169.50 $169.50 $169.50 $508.50
TOTAL USAGE:Oct Nov Dec TOTALS
Water Usage (thousands of
gallons)783.000 841.000 773.000 2,397.000
Electric Usage (non-
irrigation) Municipal Small
(kWh)68.000 29.000 47.000 144.000
TOTAL CHARGES ($):
Water $3,862.50 $4,094.50 $3,822.50 $11,779.50
Electric (non-irrigation)$754.12 $751.76 $752.85 $2,258.73
Electric / irrigation $66.01 $66.00 $66.00 $198.01
Credit ($440.00)($392.00)($392.00)($1,224.00)
TOTAL CHARGES $4,242.63 $4,520.26 $4,249.35 $13,012.24
TOTAL CHARGES
20
19
Page 26 of 28
City of Georgetown, Texas
Georgetown Village Improvement District
January 9, 2017
SUBJECT:
Disc ussion regarding the Co ntracts Pro gress R ep o rt - Jim Briggs, General Manager of Utilities
ITEM SUMMARY:
Geo rgeto wn Village Pub lic Imp ro vement Dis tric t (GVP ID) Contrac ts Update (Exhibit A):
Land s c ap e Maintenanc e
Roundab o ut Landsc ap e Renovation
Tree Trimming
Sec tion 6 Water Quality Pond
FINANCIAL IMPACT:
None.
SUBMITTED BY:
And reina Davila-Quintero , Projec t Coordinato r
ATTACHMENTS:
Description Type
Exhibit A - Contracts Progres s Report Jan 2017 Exhibit
Page 27 of 28
Page 1 of 1 Printed on 1/6/2017
Georgetown Village Public Improvement District (GVPID)
Contracts Progress Report FY2016/17
Landscape Maintenance
Landscaping services from July 1st to September
30th. Includes general grounds maintenance of all
pocket parks, roundabouts and medians, and
landscape easement lots, including irrigation repair
Contract will continue with Bright View on a month to month basis
until award of new contract is complete (March 2017)
Services were completed on December 14 and 28. Leaf removal and
perennial cutbacks were performed. January will include mowing and
leaf removal.
Invoices for landscape services have been submitted for payment.
Irrigation at all controllers have been turned off.
Meeting is set for 1/9/2017 with Bright View to discuss contract issues
and upcoming contract. Open $97,000.00
Roundabouts Landscape Renovation
Landscape renovation of the two roundabouts
along Village Commons Blvd
The Gazebo Roundabout lacks the installation of the lighting. Issues
have been brought up about trucks cutting the curbs and have hit new
plantings as well as irrigation. Installer will repair/replace any items.
KB Homes has been notified of the issue and are looking into it. Lights
will be installed in January. Village Commons Roundabout had several
issues. The wrong block for the walls. installer will remove existing
and replace with the correct materials. Lighting needs to be wired and
installed. A pay app was submitted for $35,000 for the work
completed and materials purchased. The remainder will be held until
project is complete.Open $88,622.44
Tree Trimming
Tree trimming services of trees located in all pocket
parks, roundabouts and medians, and landscape
easement lots
Tree pruning contractor has billed all work as completed. Tree
contractor has a few touch up spots they need to address per
Heather’s completeness inspection. Other than that the tree work is
completed. Open $12,250.00
Sec. 6 WQ Pond Rehabilitation
Rehabilitation work to bring back pond into working
order per TCEQ requirements. Scope of work
includes engineering, soil testing, removal/disposal
of materials, pipe replacement, concrete work and
vegetation.
Putting bid packets together for professional bids to perform the
rehabilitation work. Advertising is expected to start on January 13th
and bid in early February. Construction will follow board and Council
approval.
Working with TCEQ to update records regarding ownership
maintenance. Open $108,432.00
Project Name Description Update Status Project Budget
Page 28 of 28