HomeMy WebLinkAboutAgenda_GVPID_02.12.2018Notice of Meeting for the
Georgetown Village Public Improv ement District
of the City of Georgetown
February 12, 2018 at 6:00 PM
at West Side Serv ice Center, located at 5501 Williams Dr Georgetown, TX 78633
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Regular Session
(This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose
authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.)
A Co nsideration and possible actio n to approve the minutes o f the January 8, 2018 regular meeting - Karen
Fro s t, Rec o rd ing S ecretary
B Pres entatio n o f the Geo rgeto wn Village Pub lic Imp ro vement District (G VP ID) mo nthly financ ial reports
for the mo nth o f January 2018 - La'Mar Kemp , Acc o untant
C Pres entatio n and d is cus s io n o n Geo rgetown Village Pub lic Imp ro vement Dis tric t landsc ap e, amenity, and
wayfind ing s ignage mas terplan. Eric Nuner, As s is tant Parks and Recreation Directo r
D Developer's Up d ate - Gary Newman
Public Wishing to Address the Board
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E At the time of th is posting, no citizens were sig n ed up to sp ea k.
Adjournment
CERTIFICATE OF POSTING
I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of
Page 1 of 11
Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times ,
on the ______ d ay o f __________________, 2018, at __________, and remained so p o s ted fo r at leas t 72
c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting.
____________________________________
S helley No wling, City Sec retary
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City of Georgetown, Texas
Georgetown Village Improvement District
February 12, 2018
SUBJECT:
Cons id eration and p o s s ib le ac tion to approve the minutes of the January 8, 2018 regular meeting - Karen
Frost, Rec o rding Sec retary
ITEM SUMMARY:
FINANCIAL IMPACT:
.
SUBMITTED BY:
Karen Fro s t, Rec o rd ing S ecretary
ATTACHMENTS:
Description Type
Minutes _GVPID_01.08.2018 Backup Material
Page 3 of 11
Georgetown Village PID Page 1 of 3
Meeting: January 8, 2018
City of Georgetown, Texas
Georgetown Village Public Improvement District Advisory Board Meeting
Minutes
Monday, January 8, 2018 at 6:00 p.m.
West Side Service Center located at 5501 Williams Dr. Georgetown, TX 78633
Members present: Melinda Marler, Chair; Richard Harrison; Cara McKinney, Alternate; Brian
Ortego, Vice-Chair; Marlene McMichael; and Katie Porter ; Gary Newman, Developer Rep; and
Penny Evans, Developer Rep
Members Absent: Norma Baker, Alternate
Staff present: Jim Briggs, General Manager of Utilities; Eric Nuner, Asst. Parks Director;
Octavio Garza, Public Works Director; and Karen Frost, Planning Specialist.
The meeting was called to order by Chair Marler at 6:03 p.m.
A. Consideration and possible action to approve the minutes of the December 11, 2017 regular
meeting.
Motion by Newman, second by McMichael to approve the minutes. Approved 7 – 0.
B. Presentation of the Georgetown Village Public Improvement District (GVPID) monthly
financial reports for the month of November 2017. La’Mar Kemp, Accountant
Briggs, in Kemp’s absence, reported that most tax assessment payments will be coming in
during January and February. The next budget discussions will begin again in April/May.
C. Discussion regarding the Contracts Progress Report – Jim Briggs, General Manager of
Utilities
Briggs asked Nuner and Garza to report on their items.
Nuner reported that the landscape maintenance is ongoing and they will continue cutting
back perennials during the next month. Fire ant control will be reviewed along Shell Rd and
in the parks. Alleyways are to be controlled by the homeowners. There is a spring and fall
treatment schedule, and then the contractor will spot treat as needed.
Nuner reported ROW tree trimming bids will be opened this week and will be brought back
to the meeting in February for proposal. He will bring the list of streets being treated at the
next meeting.
Garza reported full slab replacement of sidewalks will begin in February. The city staff has
re-walked the sidewalks to see which ones need the most correction to fix the trip hazards.
Octavio is working to replace the sidewalks with a new polymer concrete which will still
need to be replaced eventually, but is a fix of the trip hazards caused by the tree roots. The
trees causing the problems are not going to be removed at this point, and will be monitored
to determine if that is needed in the future.
Old information was attached to the report and should not be applied at this time.
Michael Charles, 244 Beretta Circle, asked to clarify his comments from last month. He
wanted to express that his main concern is safety for the children in the neighborhoods and
wants the disparity among the neighborhoods to be addressed. He points out that the work
Page 4 of 11
Georgetown Village PID Page 2 of 3
Meeting: January 8, 2018
on the Master Plan is showing this disparity. He also feels like items like trimming trees
and cutting grass have become safety issues.
D. Presentation and discussion on Georgetown Village Public Improvement District landscape,
amenity, and wayfinding signage masterplan. Eric Nuner, Assistant Parks and Recreation
Director
Travis Crowe, with Covey Landscaping explained they began the process this month by
taking an inventory of the open spaces, parks and trails. They provided all items included
in the park and then showed opportunities and constraints.
Board members discussed how the parks have been used. It was discussed that Beretta Park
is not an actual “park”. Creekside Park looks good and has many nice features, gathering
areas and features. That is a city park that is used as a good example. Bedford Park was
discussed as a possible improvement.
The board members reviewed the ideas and spoke about different types of materials and
signage. They agreed that they liked the higher contrast between the light/white colored
lettering and the dark background colors. They liked the metal letters on the limestone.
They prefer using an upper case letter for the first letter of the name and then lower case for
the rest of the letters on a sign. They prefer a more classic, rather than modern, font. It was
identified that they prefer shorter, 2.5 foot metal and stone signs for the trail signage. The
park signage may be driven by the use of the existing Georgetown parks standard signage.
Nuner will look into required standards.
Board members were thanked by the consultants for their comments and encouraged to put
any further comments into an email and sent to Karen for forwarding.
Alex _____ asked about possible use of existing signage 1.20 concerns about using
proprietary signage that has been used with previous art work from previous developer
seems out-of-date. All being updated and Gary says it is being totally changed and new
graphics are being given to the community to use going forward.
Board members discussed keeping the script “G”, they like that element. Covey is not going
to design each individual neighborhood sign but form a guideline to move toward. These
signs will probably not have landscaping but will be more traditional with limestone and
rocks. Trail signage will be more significant and blend with surroundings. They are not
designing each individual park, but will propose ways to bring all parks together and
organize them to “make sense”.
A preliminary signage budget is provided and items can be added or removed. This will be
revised as the plan is developed. There were two budgets proposed, based on the main
entry sign design chosen. Marler indicated she prefers taking off the short section of the
main entry sign and would like to see the G on a different color background. Different
options were discussed which will change the numbers. Sand blasted signage will be let
from underneath. New lettering could be halo backlit.
Page 5 of 11
Georgetown Village PID Page 3 of 3
Meeting: January 8, 2018
Secondary signs would run about $11,700 each. They will look into the underlying, existing
construction of those signs. The goal is to make everything consistent and work with the
new developer(s) to ensure that the standards will continue to be used. Newman suggested
recording the design standards once they are established.
The board members discussed the difference of the stone proposed for the signs and the
stone that exists on the fence columns. They discussed how to design the two different
stones and make them look similar. They also discussed how the pocket parks don’t ‘need
to necessarily be programmed, just made to look purposeful with the similar design. How
residents use the parks will be different in each area.
E. Developer's Update - Gary Newman
Newman reported the Concept Plan for the second section of the Village has not changed.
They are talking to builders. They are working on a new PID, which will be structured
differently than this is existing PID. Thirty-seven acres were just dedicated to the county for
a wildlife preserve and the County Commissioners voted to approve that.
Public Wishing to Address the Board:
Alex ______ had questions for Newman.
Casey Noel, 201 Beretta had questions has questions about the park. Concern about the
rocks being moved. Newman asked Ashton Woods to do this and they said no. Newman
asked PID to help fund so rocks can be moved and the maintenance can be done and the
area given to the city. Loves the idea of trail markers, wants them in Section Nine also. She
wants to insure that this happens in the future. Marler explains that all areas of the Village
are accessible and people can Briggs explains that originally the space on Beretta was just
an open space, not a pocket park and was not developed that way but we are working
toward that end.
Adjournment
Motion by Ortego to adjourn. Second by Porter. The meeting was adjourned at 8:11 p.m.
______________________________ ______________________________
Approved, Melinda Marler, Chair Attest, Brian Ortego
Page 6 of 11
City of Georgetown, Texas
Georgetown Village Improvement District
February 12, 2018
SUBJECT:
Presentatio n of the Georgetown Village Public Improvement Dis tric t (GVPID) monthly financial rep o rts for
the month of January 2018 - La'Mar Kemp, Ac c o untant
ITEM SUMMARY:
83% of 2017 taxes have b een collec ted
45% of the 2017/18 FY b udgeted expens es have been us ed or enc umb ered .
FINANCIAL IMPACT:
None.
SUBMITTED BY:
La'Mar Kemp , Ac c o untant
ATTACHMENTS:
Description Type
Jan 2018 Financial Statement Backup Material
Jan 2018 Financial Summary Backup Material
Page 7 of 11
2-05-2018 08:23 AM C I T Y O F G E O R G E T O W N PAGE: 1
FINANCIAL STATEMENT (UNAUDITED)
234-VILLAGE PID AS OF: JANUARY 31ST, 2018
ANNUAL CURRENT Y-T-D % OF Y-T-D BUDGET
REVENUES BUDGET PERIOD ACTUAL BUDGET ENCUMB. BALANCE
_____________________________________________________________________________________________________________________________
REVENUE
=======
PRIMARY REVENUE
4-0001-40-100 AD VALOREM TAX 388,128.00 0.00 323,086.84 83.24 0.00 65,041.16
TOTAL PRIMARY REVENUE 388,128.00 0.00 323,086.84 83.24 0.00 65,041.16
INTEREST
4-0001-42-100 ALLOCATED INTEREST 2,000.00 0.00 1,995.94 99.80 0.00 4.06
4-0001-42-152 GISD TAX (PID) INTEREST 0.00 0.00 14.64 0.00 0.00 ( 14.64)
TOTAL INTEREST 2,000.00 0.00 2,010.58 100.53 0.00 ( 10.58)
DEVELOPMENT FEE _____________ _____________ _____________ ______ ______________ _______________
____________________________________________________________________________________
TOTAL REVENUE 390,128.00 0.00 325,097.42 83.33 0.00 65,030.58
VILLAGE PID
===========
OTHER _____________ _____________ _____________ ______ ______________ _______________
____________________________________________________________________________________
_____________________________________________________________________________________________________________________________
*** TOTAL REVENUES *** 390,128.00 0.00 325,097.42 83.33 0.00 65,030.58
============= ============= ============= ====== ============== ===============
_____________________________________________________________________________________________________________________________
Page 8 of 11
2-05-2018 08:23 AM C I T Y O F G E O R G E T O W N PAGE: 2
FINANCIAL STATEMENT (UNAUDITED)
234-VILLAGE PID AS OF: JANUARY 31ST, 2018
COMMUNITY SERVICES
VILLAGE PID
ANNUAL CURRENT Y-T-D % OF Y-T-D BUDGET
EXPENSES BUDGET PERIOD ACTUAL BUDGET ENCUMB. BALANCE
_____________________________________________________________________________________________________________________________
OPERATIONS
5-0211-51-110 GENERAL FUND ALLOCATION 47,858.00 3,988.00 15,952.00 33.33 0.00 31,906.00
5-0211-51-111 OFFICE SUPPLIES 500.00 0.00 0.00 0.00 0.00 500.00
5-0211-51-130 BROCHURES, ADVERTISING 3,000.00 0.00 0.00 0.00 0.00 3,000.00
5-0211-51-200 INSURANCE 2,000.00 0.00 0.00 0.00 0.00 2,000.00
5-0211-51-310 CONTRACT & LEASES, PRIMARY 90,160.00 0.00 22,755.31 99.95 67,356.26 48.43
5-0211-51-311 CONTRACT & LEASES, SECONDA 28,479.00 0.00 18,551.00 75.85 3,049.00 6,879.00
5-0211-51-315 PARK MASTER PLAN 70,000.00 12,772.50 12,772.50 84.99 46,717.50 10,510.00
5-0211-51-341 ABOVE GROUND IMPROVEMENTS 38,000.00 0.00 0.00 0.00 0.00 38,000.00
5-0211-51-342 SIGNS 4,813.00 0.00 0.00 0.00 0.00 4,813.00
5-0211-51-430 UTILITIES 36,000.00 3,723.71 19,142.49 53.17 0.00 16,857.51
5-0211-51-501 MAINT, ALLEYS/SIDEWALKS 42,164.00 0.00 31,086.74 0.00 ( 31,086.74) 42,164.00
5-0211-51-502 MAINT, IRRIGATION 10,900.00 0.00 0.00 0.00 0.00 10,900.00
5-0211-51-503 MAINT , PONDS 3,000.00 0.00 0.00 0.00 0.00 3,000.00
5-0211-51-506 MAINT, ALLEYS 20,000.00 0.00 4,434.13 4.74 ( 3,487.13) 19,053.00
5-0211-51-507 MAINT, STREET TREES 60,000.00 0.00 0.00 0.00 0.00 60,000.00
5-0211-51-950 JOINT SERVICES ALLOCATION 8,966.00 747.00 2,988.00 33.33 0.00 5,978.00
TOTAL OPERATIONS 465,840.00 21,231.21 127,682.17 45.13 82,548.89 255,608.94
____________________________________________________________________________________
TOTAL VILLAGE PID 465,840.00 21,231.21 127,682.17 45.13 82,548.89 255,608.94
_____________________________________________________________________________________________________________________________
TOTAL COMMUNITY SERVICES 465,840.00 21,231.21 127,682.17 45.13 82,548.89 255,608.94
_____________________________________________________________________________________________________________________________
*** TOTAL EXPENSES *** 465,840.00 21,231.21 127,682.17 45.13 82,548.89 255,608.94
============= ============= ============= ====== ============== ===============
*** REVENUES OVER/(UNDER) EXPENSES( 75,712.00)( 21,231.21 197,415.25 151.71-( 82,548.89)( 190,578.36)
*** END OF REPORT ***
Page 9 of 11
17/18 Budget YTD Activity Variance
Revenues:
Ad Valorem Taxes 388,128$ 323,087$ (65,041)$
Interest Earned 2,000 2,011 11
Total Revenues 390,128 325,097 (65,031)
Expenditures:
Administrative Fee- General Fund 47,858 15,952 31,906
Office Supplies 500 - 500
Brochures, Advertising 3,000 - 3,000
Insurance 2,000 - 2,000
Contracts & Leases, Primary 90,160 90,112 48
Contracts & Leases, Secondary 28,479 21,600 6,879
Park Master Plan 70,000 59,490 10,510
Above Ground Improvements 38,000 - 38,000
Signs 4,813 - 4,813
Utilities/Irrigation 36,000 19,142 16,858
Maintenance, Sidewalks 42,164 - 42,164
Maintenance, Irrigation 10,900 - 10,900
Maintenance, Ponds 3,000 - 3,000
Maintenance, Alleys 20,000 947 19,053
Maintenance, Street Trees 60,000 - 60,000
Administrative Fee - Joint Service 8,966 2,988 5,978
Total Expenditures 465,840 210,231 255,609
Current Year Variance (75,712) 114,866 190,578
Beginning Fund Balance 677,161 684,915 [A]7,754
Current Funds Available 601,449$ 799,781$ 198,332$
Notes:
•The majority of property tax collections occur in January.
•YTD activity includes encumbrances.
•Year End YTD activity becomes audited activity each following January.
•Fiscal year is from October 1 to September 30.
•Unaudited financial statements prepared by the City of Georgetown, as of February 05, 2018.
[A]Unaudited beginning fund balance.
Financial Statement
Village PID
January 31, 2018
Page 10 of 11
City of Georgetown, Texas
Georgetown Village Improvement District
February 12, 2018
SUBJECT:
Presentatio n and dis c us sion on Georgetown Village P ublic Improvement Dis tric t land s cape, amenity, and
wayfinding s ignage mas terp lan. Eric Nuner, As s is tant P arks and Rec reation Direc tor
ITEM SUMMARY:
A tas k o rd er agreement with Kasberg, Patrick, and As s oc iates was p res ented to the Georgetown Village
Pub lic Imp rovement Dis tric t Ad visory Board on No vember 13th to c o mp lete a lands c ap e, amenity, and
wayfinding s ignage mas terp lan. The ad visory b o ard unanimo usly rec o mmend ed it be fo rwarded to City
Counc il for approval. It was s ubsequently approved at the Novemb er 28th C ity C o uncil meeting.
Covey Land s c ap e Arc hitects and Kas b erg, Patric k and Assoc iates will b e p res enting on possible d es ign
imp ro vements with as s oc iated cost estimates during the February b o ard meeting. P revious presentatio ns
inc luded wayfind ing and signage plans as well as d etailing and d is cus s io n on their s ite analys is .
FINANCIAL IMPACT:
NA
SUBMITTED BY:
Eric Nuner, As s is tant Parks and Recreatio n Direc to r
Page 11 of 11