HomeMy WebLinkAboutAgenda_GVPID_02.13.2017Notice of Meeting for the
Georgetown Village Public Improv ement District
of the City of Georgetown
February 13, 2017 at 6:00 PM
at West Side Serv ice Center located at 5501 Williams Dr. Georgetown, TX 78633
The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u
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Regular Session
(This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose
authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.)
A Public wis hing to address the Board. - Melind a Marler, Chair
At the p ostin g of this a g en d a , n o person s h a d signed u p to a d dress the B oard.
Legislativ e Regular Agenda
B Co nsideration and possible actio n to approve the minutes o f the January 9, 2017 regular meeting. - Karen
Fro s t, Rec o rd ing S ecretary
C Co nsideration and possible actio n to reco mmend acc ep tance o f multiple properties from KB Homes
Lo nestar in Creeks id e at Georgetown Village P has es 1 and 2 - Travis Baird, R eal Es tate S ervic es
Co o rd inator
D Dis cus s ion on the annual b udget p ro cess for the City - Jim Briggs , General Manager o f Utilities , and
Andreina Davila-Quintero, P ro ject Co o rdinator
E Dis cus s ion of res id ent survey prior to bud get dis c ussions - Karen Fros t, Rec o rd ing S ecretary
F Pres entatio n o f the Geo rgeto wn Village Pub lic Imp ro vement District (G VP ID) mo nthly financ ial reports
for the mo nth o f January 2017 - La'Mar Kemp , Acc o untant
G Dis cus s ion regard ing the Contrac ts Progres s Report - Jim Briggs , General Manager o f Utilities
Adjournment
CERTIFICATE OF POSTING
I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of
Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times ,
on the ______ d ay o f __________________, 2017, at __________, and remained so p o s ted fo r at leas t 72
c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting.
____________________________________
Page 1 of 29
S helley No wling, City Sec retary
Page 2 of 29
City of Georgetown, Texas
Georgetown Village Improvement District
February 13, 2017
SUBJECT:
Cons id eration and p o s s ib le ac tion to approve the minutes of the January 9, 2017 regular meeting. - Karen
Frost, Rec o rding Sec retary
ITEM SUMMARY:
FINANCIAL IMPACT:
na
SUBMITTED BY:
Karen Fro s t, REc ording Sec retary
ATTACHMENTS:
Description Type
GVPID_Minute_01.09.2017 Backup Material
Page 3 of 29
Georgetown Village PID Page 1 of 3
Meeting: January 9, 2017
City of Georgetown, Texas
Georgetown Village Public Improvement District Advisory Board Meeting
Minutes
Monday, January 9, 2017 at 6:00 p.m.
West Side Service Center located at 5501 Williams Dr. Georgetown, TX 78633
Members present: Melinda Marler, Chair; Richard Harrison; Gary Newman, Developer Rep;
Brian Ortego and Katie Porter.
Members Absent: Steve Goodman
Staff present: Jim Briggs, GM Utilities; La’Mar Kemp, Accountant; Jamie Beran, Parks
Superintendent; Andreina Davila, Project Coordinator; and Karen Frost, Administrative
Assistant
Meeting called to order by Chair Marler at 6:02 p.m.
A. Public wishing to address the Board. – Melinda Marler, Chair
At the posting of this agenda, no persons had signed up to address the Board.
Chair Marler allowed citizens to speak to the board.
Jill Fussell – 402 Village Commons Blvd. - Ms. Fussell asked about the developer
representative’s position and wanted clarification of the open position and who could be
appointed to that position.
Paula Curry, 1104 Cedar Elm Drive – Ms. Curry has concerns about the quality of the
Delany development that backs up to the PID area and is still concerned about their
unkempt landscaping. She asked about how members of the Board were chosen. She
expressed apprehension about the relationship between the board and the city and
asked that a neighborhood meeting be held to give information to the neighbors about
the differences between the PID and an HOA. Jim Briggs explained that the new Code
Enforcement Officer has the Delaney on his radar and will be working with them to get
the area cleaned up. Mr. Briggs also explained that the Board members were appointed
by the Mayor and City Council and that two resident positions were up for
reappointment. The Mayor also appoints the Chair for each Board on an annual basis.
One developer position is open for appointment. Ms. Curry asked that residents be
chosen with the consideration of their neighborhood representation – asking for a
diverse representation.
Patsy Nieto, 100 block of Westbury – Ms. Nieto reported that there were fire ants in
Fairfield Park that need treating. She asked who was paying for the roundabout
renovation. Jamie Beran explained that Brightview is treating the mounds twice a
month and is putting out ant bait over the entire area twice a year. Mr. Beran also
reported that the PID budget was paying for the renovation of the roundabout, but that
damages that had been caused by a contractor would be repaired and paid for by that
contractor. The renovation is based on a design that was approved in 2015 which
includes xeriscape and drought-resistant plants.
Page 4 of 29
Georgetown Village PID Page 2 of 3
Meeting: January 9, 2017
B. Consideration and possible action to approve the minutes of the December 12, 2016
Workshop and regular meeting. - Karen Frost, Recording Secretary
Motion by Ortego to approve the minutes of the January 12th Regular Meeting.
Second by Harrison. Approved 5-0-1 (Goodman absent.)
C. Discussion relating to the role and responsibilities of the Georgetown Village Public
Improvement District No. 1 Advisory Board - Andreina Davila-Quintero, Project
Coordinator
Davila-Quintero presented the proposed bylaws and proposed revisions to Chapter
2.115 of the City Code of Ordinances. The new language reflects the bylaws that will
follow the City’s standards for Boards and Commissions and also reflect the new
language regarding Alternate Members. Changes to the Chapter 2.115 are made at the
direction of the City Attorney. These changes are being presented to City Council on
January 24th and February 7th.
There was much discussion about the city attorney’s opinion and why they were not
given the opinion in writing when it was requested. Briggs explained that the opinion
was written and given to the City Council, which is his client, and it is theirs to share. He
explained the subject matter of the letter, which was based on the definition of a PID and
state statutes, and gave the direction to change the PID Advisory Board to be consistent
with other city advisory boards and it was to no longer have the authority to spend, act
or contract independently of the City Council.
There was further discussion and Marler and Ortego expressed concerns about the new
format of the board. Ortego wants a meeting to explain to the neighbors the difference
between a PID, a PUD, an HOA and the CCR’s, and who is responsible for the
management of all. The Board would not make a recommendation for approval of the
bylaws and Chapter 2.115 to the City Council.
D. Presentation of the Georgetown Village Public Improvement District (GVPID) monthly
financial reports for the month of December 2016. La’Mar Kemp, Accountant
Kemp reviewed the financial reports and explained the cost of utilities were running
about the same as the previous month. He also reported the tax revenue was coming in
and the balance would increase by the end of the month.
E. Discussion regarding the Contracts Progress Report - Jim Briggs, General Manager of
Utilities
Briggs reviewed the progress report with the Board. He stated the estimate to
rehabilitate the water quality pond is coming in very close to the budgeted amount.
That bid would be going out in January, with bids coming back in February.
Jamie Beran reported that the city was getting closer to issuing a citywide maintenance
contract bid. This would not change the level of service for the PID, there would still be
Page 5 of 29
Georgetown Village PID Page 3 of 3
Meeting: January 9, 2017
mulching in April and October. He distributed a handout to show the last walk-through
of the neighborhoods results.
The roundabout renovation was nearing completion. The trucks running over the lights
had been discovered and were being repaired and/or replaced. Ortego asked about the
size of the river rocks that were being used. Beran said he would look into that.
Newman reported that he was working with Gehan Homes and that the detention
ponds would be mowed and any necessary maintenance performed in April, July and
October.
Briggs reported the city would be developing a survey to distribute to the neighbors that
would ask for their support of items that they would like to see funded that were
originally on the “parking lot” in the budget. The results will help the board to make
decisions for the upcoming budget. This will be discussed more at the next meeting.
Adjournment
Motion by Newman to adjourn. Second by Porter. The meeting was adjourned at 7:48
p.m.
______________________________ ______________________________
Approved, Melinda Marler, Chair Attest, Karen Frost, Secretary
Page 6 of 29
City of Georgetown, Texas
Georgetown Village Improvement District
February 13, 2017
SUBJECT:
Cons id eration and p o s s ib le ac tion to rec o mmend ac ceptanc e of multip le pro p erties fro m KB Ho mes
Lones tar in C reeks ide at Geo rgeto wn Village Phas es 1 and 2 - Travis Baird, Real Es tate Services
Coordinator
ITEM SUMMARY:
Several of the lo ts alo ng Village Co mmo ns Blvd and Bowline Drive, including the lot at the center o f the
ro und ab o ut at Bo wline, are open spac e lots (Exhibits A and B). These lo ts are to b e c o nveyed b y d eed
fro m the d evelo p er KB Ho mes to the City of Geo rgeto wn, fo r maintenanc e b y the P ID, up o n completio n
and acc ep tanc e of lands c ap ing improvements . Staff has reviewed the impro vements as ins talled and
ap p ro ves o f their c o nditio n, and all o ther req uirements fo r ac ceptanc e have been met. Ac ceptanc e of the
p ro p erties is rec ommend ed by staff.
FINANCIAL IMPACT:
None.
SUBMITTED BY:
Travis Baird, Real Es tate Services Coordinato r
ATTACHMENTS:
Description Type
Exhibit A - Georgetown Village PUD Phas e 1 Exhibit
Exhibit B - Georgetown Village PUD Phas e 2 Exhibit
Page 7 of 29
Page 8 of 29
Page 9 of 29
City of Georgetown, Texas
Georgetown Village Improvement District
February 13, 2017
SUBJECT:
Disc ussion on the annual bud get proc es s for the City - Jim Briggs, General Manager of Utilities, and
And reina Davila-Quintero , Projec t Coordinato r
ITEM SUMMARY:
This item is to d is c us s the City's p ro cess for the F Y 2017/18 annual bud get. As p art o f this p ro cess, the
Service Plan and As s es s ment P lan fo r the Georgetown Pub lic Imp ro vement Dis tric t (GVP ID) will b e
reviewed to c reate the GVP ID's annual b udget, which will be inc o rp o rated in the City's b udget.
FINANCIAL IMPACT:
None.
SUBMITTED BY:
And reina Davila-Quintero , Projec t Coordinato r
Page 10 of 29
City of Georgetown, Texas
Georgetown Village Improvement District
February 13, 2017
SUBJECT:
Disc ussion of res ident s urvey p rio r to bud get d is c us s io ns - Karen Frost, R ec ording Sec retary
ITEM SUMMARY:
The City has develo p ed a s urvey that will be p o s ted o n the City's web s ite for res id ents within the
Geo rgeto wn Village Pub lic Imp ro vement Dis tric t to complete. The s urvey is intended to gather information
fro m the res idents o n what ad d itional enhanc ements they wo uld recommend b e includ ed in the new
b udget. Thes e enhancements were id entified d uring the proc es s of the c urrent adopted bud get but were
s et as id e for future c o ns ideratio n.
The s urvey will be acc es s ed from a link o n the City website. P o s tc ard s will b e s ent to all 850+ res id ents
within the GVPID with a link and exp lanation of the s urvey. The link will als o be mailed to the Bo ard
memb ers for pos ting on yo ur neighborho o d Fac eb o o k p ages. It will als o b e pus hed thro ugh the NextDoo r
neighborho od c ommunic ation sys tem. The s urvey will remain open until Marc h 10th, allowing residents up
to 3 weeks to c omplete.
Items lis ted for inquiry inc lude:
Shad e s truc tures
Bo cc e Ball c o urts
Frisbee Golf Cours e
Pavilion
Plays cap e
Maintenanc e/trimming of s treet trees
Maintenanc e and repair o f sidewalks around s treet trees
Street tree replac ements (if needed)
Eac h item will have a desc rip tion and estimated c o s t range. At the end o f the s urvey, there will b e an
o p p o rtunity for res id ents to add o ther ideas and c o mments . In additio n, res id ents will be ab le to add their
email c o ntact informatio n if they want to be c o ntacted .
Staff will c o mpile all the res p o nses and p res ent to the board at the April 10th meeting.
FINANCIAL IMPACT:
.
SUBMITTED BY:
Page 11 of 29
City of Georgetown, Texas
Georgetown Village Improvement District
February 13, 2017
SUBJECT:
Presentatio n of the Georgetown Village Public Improvement Dis tric t (GVPID) monthly financial rep o rts for
the month of January 2017 - La'Mar Kemp, Ac c o untant
ITEM SUMMARY:
For the Board 's review,attac hed are the Distric t's financial rep o rts fo r the month of Dec emb er, 2016
inc luding:
Financ ial Summary
Detail Lis ting of the exp enses
Utility Us age R ep o rt
FINANCIAL IMPACT:
None.
SUBMITTED BY:
La'Mar Kemp , Ac c o untant
ATTACHMENTS:
Description Type
Jan 2017 PID Financial Summary Backup Material
Jan 217 PID Financial Statement Backup Material
PID Utility Us age Report as of Jan 31 , 2017 Backup Material
Page 12 of 29
16/17 Budget YTD Activity Variance
Revenues:
Ad Valorem Taxes 334,713$ 264,477$ (70,236)$
586 Interest Earned 1,500 586 (914)
Total Revenues 336,213 265,064 (71,149)
Expenditures:
Administrative Fee- General Fund 27,636 9,212 18,424
Administrative Fee - Joint Service 13,279 4,427 8,852
Office Supplies 500 - 500
Insurance 2,000 - 2,000
Contracts & Leases, Primary 108,000 33,113 74,887
Contracts & Leases, Secondary 30,000 10 29,990
Special Services 9,550 - 9,550
Above Ground Improvements 52,800 - 52,800
Signs 10,000 - 10,000
Utilities/Irrigation 46,000 15,620 30,380
Maintenance, Sidewalks 1,300 - 1,300
Maintenance, Irrigation 22,000 - 22,000
Maintenance, Ponds 2,500 - 2,500
Pond Rehabilitation 108,432 - 108,432
Maintenance, Alleys 50,000 - 50,000
Total Expenditures 483,997 62,382 421,615
Current Year Variance (147,784) 202,682 350,466
Beginning Fund Balance 697,654 678,128 [A](19,526)
Current Funds Available 549,870$ 880,810$ 330,940$
Notes:
•The majority of property tax collections occur in January.
•YTD activity includes encumbrances.
•Year End YTD activity becomes audited activity each following January.
•Fiscal year is from October 1 to September 30.
•Unaudited financial statements prepared by the City of Georgetown, as of February 7, 2017.
[A]Preliminary beginning fund balance at 10/01/16.
Financial Statement
Village PID
January 31, 2017
Page 13 of 29
2-07-2017 08:28 AM C I T Y O F G E O R G E T O W N PAGE: 1
FINANCIAL STATEMENT (UNAUDITED)
234-VILLAGE PID AS OF: JANUARY 31ST, 2017
ANNUAL CURRENT Y-T-D % OF Y-T-D BUDGET
REVENUES BUDGET PERIOD ACTUAL BUDGET ENCUMB. BALANCE
_____________________________________________________________________________________________________________________________
REVENUE
=======
PRIMARY REVENUE
4-0001-40-100 AD VALOREM TAX 334,713.00 0.00 264,477.15 79.02 0.00 70,235.85
TOTAL PRIMARY REVENUE 334,713.00 0.00 264,477.15 79.02 0.00 70,235.85
INTEREST
4-0001-42-100 ALLOCATED INTEREST 1,500.00 0.00 567.53 37.84 0.00 932.47
4-0001-42-152 GISD TAX (PID) INTEREST 0.00 0.00 18.87 0.00 0.00 ( 18.87)
TOTAL INTEREST 1,500.00 0.00 586.40 39.09 0.00 913.60
DEVELOPMENT FEE _____________ _____________ _____________ ______ ______________ _______________
____________________________________________________________________________________
TOTAL REVENUE 336,213.00 0.00 265,063.55 78.84 0.00 71,149.45
VILLAGE PID
===========
OTHER _____________ _____________ _____________ ______ ______________ _______________
____________________________________________________________________________________
_____________________________________________________________________________________________________________________________
*** TOTAL REVENUES *** 336,213.00 0.00 265,063.55 78.84 0.00 71,149.45
============= ============= ============= ====== ============== ===============
_____________________________________________________________________________________________________________________________
Page 14 of 29
2-07-2017 08:28 AM C I T Y O F G E O R G E T O W N PAGE: 2
FINANCIAL STATEMENT (UNAUDITED)
234-VILLAGE PID AS OF: JANUARY 31ST, 2017
COMMUNITY SERVICES
VILLAGE PID
ANNUAL CURRENT Y-T-D % OF Y-T-D BUDGET
EXPENSES BUDGET PERIOD ACTUAL BUDGET ENCUMB. BALANCE
_____________________________________________________________________________________________________________________________
OPERATIONS
5-0211-51-110 GENERAL FUND ALLOCATION 27,636.00 2,303.00 9,211.94 33.33 0.00 18,424.06
5-0211-51-111 OFFICE SUPPLIES 500.00 0.00 0.00 0.00 0.00 500.00
5-0211-51-200 INSURANCE 2,000.00 0.00 0.00 0.00 0.00 2,000.00
5-0211-51-310 CONTRACT & LEASES, PRIMARY 108,000.00 0.00 100,043.50 30.66 ( 66,930.31) 74,886.81
5-0211-51-311 CONTRACT & LEASES, SECONDA 30,000.00 0.00 6,000.00 0.03 ( 5,990.25) 29,990.25
5-0211-51-330 SPECIAL SERVICES 9,550.00 0.00 0.00 0.00 0.00 9,550.00
5-0211-51-341 ABOVE GROUND IMPROVEMENTS 52,800.00 0.00 19,063.00 0.00 ( 19,063.00) 52,800.00
5-0211-51-342 SIGNS 10,000.00 0.00 0.00 0.00 0.00 10,000.00
5-0211-51-430 UTILITIES 46,000.00 2,607.59 15,619.83 33.96 0.00 30,380.17
5-0211-51-501 MAINT, ALLEYS/SIDEWALKS 1,300.00 0.00 0.00 0.00 0.00 1,300.00
5-0211-51-502 MAINT, IRRIGATION 22,000.00 0.00 2,429.24 0.00 ( 2,429.24) 22,000.00
5-0211-51-503 MAINT , PONDS 2,500.00 0.00 0.00 0.00 0.00 2,500.00
5-0211-51-505 POND REHABILITATION 108,432.00 0.00 0.00 0.00 0.00 108,432.00
5-0211-51-506 MAINT, ALLEYS 50,000.00 0.00 0.00 0.00 0.00 50,000.00
5-0211-51-950 JOINT SERVICES ALLOCATION 13,279.00 1,107.00 4,427.16 33.34 0.00 8,851.84
TOTAL OPERATIONS 483,997.00 6,017.59 156,794.67 12.89 ( 94,412.80) 421,615.13
____________________________________________________________________________________
TOTAL VILLAGE PID 483,997.00 6,017.59 156,794.67 12.89 ( 94,412.80) 421,615.13
_____________________________________________________________________________________________________________________________
TOTAL COMMUNITY SERVICES 483,997.00 6,017.59 156,794.67 12.89 ( 94,412.80) 421,615.13
_____________________________________________________________________________________________________________________________
*** TOTAL EXPENSES *** 483,997.00 6,017.59 156,794.67 12.89 ( 94,412.80) 421,615.13
============= ============= ============= ====== ============== ===============
*** REVENUES OVER/(UNDER) EXPENSES( 147,784.00)( 6,017.59 108,268.88 137.15- 94,412.80 ( 350,465.68)
*** END OF REPORT ***
Page 15 of 29
PID Utility Usage Report
2016-2017
PAID
ACCOUNT #: 041-0700-02 COG PARKS VILLAGE PID
ADDRESS: 103 SYCAMORE ST (Sycamore Entrance-south; feeds north also)
USAGE:Oct Nov Dec Jan TOTALS
3/4 In Irrigation (thousands
of gallons)33.000 52.000 48.000 48.000 181.000
Electric Usage (non-
irrigation) Municipal Small
(kWh)- - 1.000 1.000
CHARGES:
Water $155.00 $231.00 $215.00 $215.00 $816.00
Electric (non-irrigation)$125.00 $125.00 $125.00 $125.06 $500.06
TOTAL CHARGES $280.00 $356.00 $340.00 $340.06 $1,316.06
ACCOUNT #: 041-0778-00 COG PARKS VILLAGE PID
ADDRESS: 714 WESTBURY LN (Cedar Elm Park)
USAGE:Oct Nov Dec Jan TOTALS
1 In Irrigation (thousands of
gallons)103.000 111.000 98.000 34.000 346.000
Electric Usage (non-
irrigation) Municipal Small
(kWh)- 1.000 - - 1.000
CHARGES:
Water $450.50 $482.50 $430.50 $174.50 $1,538.00
Electric (non-irrigation)$125.00 $125.06 $125.00 $125.00 $500.06
TOTAL CHARGES $575.50 $607.56 $555.50 $299.50 $2,038.06
ACCOUNT #: 048-0416-01 COG PARKS VILLAGE PID
ADDRESS: 4410 MADRID DR (Bedford Park)
USAGE:Oct Nov Dec Jan TOTALS
1 In Irrigation (thousands of
gallons)70.000 90.000 61.000 38.000 259.000
CHARGES:
Water $318.50 $398.50 $282.50 $190.50 $1,190.00
Electric / irrigation $6.00 $6.00 $6.00 $6.00 $24.00
TOTAL CHARGES $324.50 $404.50 $288.50 $196.50 $1,214.00
3
2
1
Page 16 of 29
PID Utility Usage Report
2016-2017
PAID
ACCOUNT #: 048-1713-00 COG PARKS VILLAGE PID
ADDRESS: 4912 MADRID DR
USAGE:Oct Nov Dec Jan TOTALS
3/4 In Irrigation (thousands
of gallons)73.000 61.000 61.000 26.000 221.000
CHARGES:Credit Balance as of 10/1
Water $315.00 $267.00 $267.00 $127.00 $976.00 ($3,833.94)
Electric (non-irrigation)$125.00 $125.00 $125.00 $125.00 $500.00 Credit Balance remaining
ACCOUNT CREDIT ($440.00)($392.00)($392.00)($252.00)($1,476.00)($2,357.94)
TOTAL CHARGES $0.00 $0.00 $0.00 $0.00 $0.00
ACCOUNT #: 048-1921-01 COG PARKS VILLAGE PID
ADDRESS: 1001 ELMWOOD DR (Rosedale Entrance-S+N)
USAGE:Oct Nov Dec Jan TOTALS
1 In Irrigation (thousands of
gallons)102.000 82.000 79.000 27.000 290.000
CHARGES:
Water $446.50 $366.50 $354.50 $146.50 $1,314.00
TOTAL CHARGES $446.50 $366.50 $354.50 $146.50 $1,314.00
ACCOUNT #: 084-0421-01 COG PARKS VILLAGE PID
ADDRESS: 506 WESTBURY LN (Chestnut Park)
USAGE:Oct Nov Dec Jan TOTALS
1 In Irrigation (thousands of
gallons)20.000 21.000 13.000 10.000 64.000
CHARGES:
Water $118.50 $122.50 $90.50 $78.50 $410.00
TOTAL CHARGES $118.50 $122.50 $90.50 $78.50 $410.00
6
5
4
Page 17 of 29
PID Utility Usage Report
2016-2017
PAID
ACCOUNT #: 084-0424-00 COG PARKS VILLAGE PID
ADDRESS: 100 WESTBURY LN (Westbury Entrance-north)
(Water looped with 103 Westbury Ln & 100 Village Commons Blvd)
USAGE:Oct Nov Dec Jan TOTALS
1 In Irrigation (thousands of
gallons)68.000 77.000 65.000 21.000 231.000
CHARGES:
Water $310.50 $346.50 $298.50 $122.50 $1,078.00
TOTAL CHARGES $310.50 $346.50 $298.50 $122.50 $1,078.00
ACCOUNT #: 084-0426-00 COG PARKS VILLAGE PID
ADDRESS: 103 WESTBURY LN (Westbury Entrance-south)
(Water looped with 100 Westbury Ln & 100 Village Commons Blvd)
USAGE:Oct Nov Dec Jan TOTALS
1 1/2 In Irrigation
(thousands of gallons) 134.000 139.000 108.000 42.000 423.000
CHARGES:
Water $612.50 $632.50 $508.50 $244.50 $1,998.00
Electric (non-irrigation)$125.00 $125.00 $125.00 $125.00 $500.00
TOTAL CHARGES $737.50 $757.50 $633.50 $369.50 $2,498.00
ACCOUNT #: 084-0427-00 COG PARKS VILLAGE PID
ADDRESS: 107 WESTBURY LN (Fairfield Park)
USAGE:Oct Nov Dec Jan TOTALS
1 In Irrigation (thousands of
gallons)24.000 24.000 22.000 8.000 78.000
CHARGES:
Water $134.50 $134.50 $126.50 $70.50 $466.00
Electric / irrigation $6.00 $6.00 $6.00 $6.00 $24.00
TOTAL CHARGES $140.50 $140.50 $132.50 $76.50 $490.00
9
8
7
Page 18 of 29
PID Utility Usage Report
2016-2017
PAID
ACCOUNT #: 084-0428-00 COG PARKS VILLAGE PID
ADDRESS: 219 WESTBURY LN (Shell Park & Westbury Park-batteries)
USAGE:Oct Nov Dec Jan TOTALS
1 In Irrigation (thousands of
gallons)15.000 16.000 16.000 9.000 56.000
CHARGES:
Water $98.50 $102.50 $102.50 $74.50 $378.00
Electric / irrigation $6.00 $6.00 $6.00 $6.00 $24.00
TOTAL CHARGES $104.50 $108.50 $108.50 $80.50 $402.00
ACCOUNT #: 084-0429-00 COG PARKS VILLAGE PID
ADDRESS: 275 WESTBURY LN (Green Grove Park)
USAGE:Oct Nov Dec Jan TOTALS
1 In Irrigation (thousands of
gallons)28.000 30.000 41.000 21.000 120.000
CHARGES:
Water $150.50 $158.50 $202.50 $122.50 $634.00
Electric / irrigation $6.00 $6.00 $6.00 $6.00 $24.00
TOTAL CHARGES $156.50 $164.50 $208.50 $128.50 $658.00
ACCOUNT #: 084-0431-00 COG PARKS VILLAGE PID
ADDRESS: 339 WESTBURY LN (round-about with tree)
USAGE:Oct Nov Dec Jan TOTALS
3/4 In Irrigation (thousands
of gallons)2.000 1.000 2.000 1.000 6.000
CHARGES:
Water $31.00 $27.00 $31.00 $27.00 $116.00
TOTAL CHARGES $31.00 $27.00 $31.00 $27.00 $116.00
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Page 19 of 29
PID Utility Usage Report
2016-2017
PAID
ACCOUNT #: 084-0432-00 COG PARKS VILLAGE PID
ADDRESS: 395 WESTBURY LN (Village Glen Park)
USAGE:Oct Nov Dec Jan TOTALS
1 In Irrigation (thousands of
gallons)- 6.000 47.000 - 53.000
CHARGES:
Water $38.50 $62.50 $226.50 $38.50 $366.00
Electric / irrigation $6.00 $6.00 $6.00 $6.00 $24.00
TOTAL CHARGES $44.50 $68.50 $232.50 $44.50 $390.00
ACCOUNT #: 084-0433-00 COG PARKS VILLAGE PID
ADDRESS: 376 WESTBURY LN (Spring Park)
USAGE:Oct Nov Dec Jan TOTALS
1 In Irrigation (thousands of
gallons)22.000 33.000 24.000 9.000 88.000
CHARGES:
Water $126.50 $170.50 $134.50 $74.50 $506.00
Electric / irrigation $6.00 $6.00 $6.00 $6.00 $24.00
TOTAL CHARGES $132.50 $176.50 $140.50 $80.50 $530.00
ACCOUNT #: 084-0436-00 COG PARKS VILLAGE PID
ADDRESS: 340 VILLAGE COMMONS BLVD (median strip with tree)
USAGE:Oct Nov Dec Jan TOTALS
3/4 In Irrigation (thousands
of gallons)2.000 8.000 7.000 3.000 20.000
CHARGES:
Water $31.00 $55.00 $51.00 $35.00 $172.00
Electric / irrigation $6.00 $6.00 $6.00 $6.00 $24.00
TOTAL CHARGES $37.00 $61.00 $57.00 $41.00 $196.00
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PID Utility Usage Report
2016-2017
PAID
ACCOUNT #: 084-0437-00 COG PARKS VILLAGE PID
ADDRESS: 380 VILLAGE COMMONS BLVD (gazebo)
USAGE:Oct Nov Dec Jan TOTALS
3/4 In Irrigation (thousands
of gallons) - - 2.000 1.000 3.000
Electric Usage (non-
irrigation) Municipal Small
(kWh)68.000 28.000 47.000 17.000 160.000
CHARGES:
Water $23.00 $23.00 $31.00 $27.00 $104.00
Electric (non-irrigation)$129.12 $126.70 $127.85 $126.03 $509.70
PCA $0.01 $0.00 $0.00 $0.00 $0.01
TOTAL CHARGES $152.13 $149.70 $158.85 $153.03 $613.71
ACCOUNT #: 084-0441-00 COG PARKS VILLAGE PID
ADDRESS: 105 VILLAGE COMMONS BLVD (Greenside Park)
USAGE:Oct Nov Dec Jan TOTALS
1 In Irrigation (thousands of
gallons)58.000 60.000 55.000 23.000 196.000
CHARGES:
Water $270.50 $278.50 $258.50 $130.50 $938.00
Electric / irrigation $6.00 $6.00 $6.00 $6.00 $24.00
TOTAL CHARGES $276.50 $284.50 $264.50 $136.50 $962.00
ACCOUNT #: 084-0442-00 COG PARKS VILLAGE PID
ADDRESS: 160 VILLAGE COMMONS BLVD (median strip with tree)
USAGE:Oct Nov Dec Jan TOTALS
1 In Irrigation (thousands of
gallons)- - - - -
CHARGES:
Water $38.50 $38.50 $38.50 $38.50 $154.00
Electric / irrigation $6.00 $6.00 $6.00 $6.00 $24.00
TOTAL CHARGES $44.50 $44.50 $44.50 $44.50 $178.00
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Page 21 of 29
PID Utility Usage Report
2016-2017
PAID
ACCOUNT #: 084-0443-00 COG PARKS VILLAGE PID
ADDRESS: 176 VILLAGE COMMONS BLVD (Hanover Park)
USAGE:Oct Nov Dec Jan TOTALS
1 In Irrigation (thousands of
gallons)29.000 30.000 24.000 7.000 90.000
CHARGES:
Water $154.50 $158.50 $134.50 $66.50 $514.00
Electric / irrigation $6.00 $6.00 $6.00 $6.00 $24.00
TOTAL CHARGES $160.50 $164.50 $140.50 $72.50 $538.00
ACCOUNT #: 084-0444-00 COG PARKS VILLAGE PID
ADDRESS: 100 VILLAGE COMMONS BLVD (Village Commons Blvd Entrance-S+N)
(Water looped with 100 Westbury Ln & 103 Westbury Ln)
USAGE:Oct Nov Dec Jan TOTALS
1 In Irrigation (thousands of
gallons)- - - - -
Electric Usage (non-
irrigation) Municipal Small
(kWh)- - - - -
CHARGES:
Water $38.50 $38.50 $38.50 $38.50 $154.00
Electric (non-irrigation)$125.00 $125.00 $125.00 $125.00 $500.00
Electric / irrigation $6.00 $6.00 $6.00 $6.00 $24.00
TOTAL CHARGES $169.50 $169.50 $169.50 $169.50 $678.00
TOTAL USAGE:Oct Nov Dec Jan TOTALS
Water Usage (thousands of
gallons)783.000 841.000 773.000 328.000 2,725.000
Electric Usage (non-
irrigation) Municipal Small
(kWh)68.000 29.000 47.000 18.000 162.000
TOTAL CHARGES ($):
Water $3,862.50 $4,094.50 $3,822.50 $2,042.50 $13,822.00
Electric (non-irrigation)$754.12 $751.76 $752.85 $751.09 $3,009.82
Electric / irrigation $66.01 $66.00 $66.00 $66.00 $264.01
Credit ($440.00)($392.00)($392.00)($252.00)($1,476.00)
TOTAL CHARGES $4,242.63 $4,520.26 $4,249.35 $2,607.59 $15,619.83
TOTAL CHARGES
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Page 22 of 29
City of Georgetown, Texas
Georgetown Village Improvement District
February 13, 2017
SUBJECT:
Disc ussion regarding the Co ntracts Pro gress R ep o rt - Jim Briggs, General Manager of Utilities
ITEM SUMMARY:
Geo rgeto wn Village Pub lic Imp ro vement Dis tric t (GVP ID) Contrac ts Update (Exhibit A):
Land s c ap e Maintenanc e
Land s c ap e Maintenanc e Co ntract
Roundab o ut Landsc ap e Renovation
Tree Trimming
Sec tion 6 Water Quality Pond
FINANCIAL IMPACT:
None.
SUBMITTED BY:
And reina Davila-Quintero , Projec t Coordinato r
ATTACHMENTS:
Description Type
Contracts Progres s Report Feb 2017 Exhibit
Page 23 of 29
Page 1 of 1 Printed on 2/9/2017
Georgetown Village Public Improvement District (GVPID)
Contracts Progress Report FY2016/17
Landscape Maintenance
Landscaping services from July 1st to September
30th. Currently month-to-month. Includes general
grounds maintenance of all pocket parks,
roundabouts and medians, and landscape
easement lots, including irrigation repair
Contract will continue with Bright View on a month to month basis
until award of new contract is complete (May 2017)
Services were completed on January 11 and 28. Leaf removal and
perennial cutbacks were performed. Contract tree limbups were
performed.
Invoices for January landscape services have been submitted for
payment. Irrigation audits were performed January 18 - Scheduling
repairs.
QSAs for the month of February attached. Open $97,000.00
Landscape Maintenance Contract
Landscaping services for all city properties and
facilities, to include areas located within the GVPID
(pocket parks, roundabouts and medians, and
landscape easement lots, including irrigation repair)
Mowing maps are created and the contract is in final stages of writing.
Posting the bid on 2/12. Pre-Bid on 2/24. Bid opening 3/13.
Items specific to the areas within the GVPID include:
• Turf grass Mow/Trim/Edge-43Cycles
• Mulch Beds/Tree Rings-2 Cycles
• Turf Fertilization-2 Cycles
• Turf and Bed Pre-Emerge-2 Cycles
• Fire Ant Control-2 Cycles
• Irrigation Maintenance-42 Cycles
• Bed Maintnenance-21 Cycles
• Hard Surfaces Maintenance-21 Cycles
• Litter and Debris Removal-21 Cycles
No reduction in services as these are based on previous schedule.Pending
Roundabouts Landscape Renovation
Landscape renovation of the two roundabouts
along Village Commons Blvd
The blocks at the roundabout were replaced with the correct stone.
The project still lacks the installation of the lighting. 80% complete Open $88,622.44
Tree Trimming
Tree trimming services of trees located in all pocket
parks, roundabouts and medians, and landscape
easement lots Tree trimming is at 99%. Two areas require minor trimming.Open $12,250.00
Sec. 6 WQ Pond Rehabilitation
Rehabilitation work to bring back pond into working
order per TCEQ requirements. Scope of work
includes engineering, soil testing, removal/disposal
of materials, pipe replacement, concrete work and
vegetation.
Bids accepted on Wednesday February 8, 2017. Staff is reviewing the
bids. The project contract will be brought before the Village PID board
and Council for recommendation and approval in March. Construction
should start in early April.
Staff is keeping TCEQ updated with progress of project. Open $108,432.00
Project Name Description Update Status Project Budget
Page 24 of 29
.
General Information
Property Name: Georgetown Village
Date: Sunday, February 05, 2017
Next Inspection Date: Sunday, March 05, 2017
Client Attendees:
Brightview Attendees: Ben Strickland
CUSTOMER FOCUS AREA:
Leaf cleanup
Perennial cutbacks
In contract tree limb ups
CARRYOVER ITEMS (CheckBox = DONE):
R Leaf removal at gazebo and all park areas first week of service in January.
R Clean up and remove leaves from under plant material in all areas of property. Interior parks will be
addressed first and She'll road leaves will be removed with cutbacks starting 2nd week of January
service.
R Leaf removal in DG and mulch beds needed and planned for January clean up in parks.
R Leaf removal in ribbon curb around Heritage oak island.
R Check trash cans and mutt Mott containers and remove and fill as needed.
R Cutbacks set to begin on shell road perennials this month. Plan is to begin on west side of shell road
starting at Sycamore entry and work our way south towards Williams drive. Once complete crew will
begin working on east side working from Rosedale to Bellaire.
R Leaf removal and tree limb ups on Bedford park sidewalk.
£Trash to be addressed every visit.
R Small debris piles will be picked up.
R Spot treat ants throughout site.
R Clear sidewalks of all debris.
R Pull weeds in all DG and mulch areas.
MAINTENANCE ITEMS:
..1)Cutback all roses that are over 24" to a height of 24".
..2)Check and fill mutt mitts and trash cans.
..3)Spot treat all ant mounds.
..4)Clean up bench area, dog path and front beds in all parks.
..5)Leaf cleanup along fence line at inbound Westburry entrance
..6)Leaves weeds and acorns on dog paths at westburry entrance and all park areas.
..7)Cutback remaining perennials a long Shell road.
..8)Weeds in DG beds.
..9)Weeds in DG at Madrid park.
10)All Irises need to be cutback this month also.
BrightView.com
Confidential...Page 1 of 5
Quality Site Assessment
Page 25 of 29
RECOMMENDATIONS FOR PROPERTY ENHANCEMENTS:
NOTES TO OWNER/CLIENT:
BrightView.com
Confidential...Page 2 of 5
Quality Site Assessment
Page 26 of 29
Maintenance Items Maintenance Items
Cutback all roses that are over 24" to a height of 24". Check and fill mutt mitts and trash cans.
[ 1 / 10 ] [ 2 / 10 ]
Maintenance Items Maintenance Items
Spot treat all ant mounds. Clean up bench area, dog path and front beds in all parks.
[ 3 / 10 ] [ 4 / 10 ]
BrightView.com
Confidential...Page 3 of 5
Quality Site Assessment
Page 27 of 29
Maintenance Items Maintenance Items
Leaf cleanup along fence line at inbound Westburry entrance Leaves weeds and acorns on dog paths at westburry entrance and all
park areas.
[ 5 / 10 ] [ 6 / 10 ]
Maintenance Items Maintenance Items
Cutback remaining perennials a long Shell road. Weeds in DG beds.
[ 7 / 10 ] [ 8 / 10 ]
BrightView.com
Confidential...Page 4 of 5
Quality Site Assessment
Page 28 of 29
Maintenance Items Maintenance Items
Weeds in DG at Madrid park. All Irises need to be cutback this month also.
[ 9 / 10 ] [ 10 / 10 ]
BrightView.com
Confidential...Page 5 of 5
Quality Site Assessment
Page 29 of 29