HomeMy WebLinkAboutAgenda_GVPID_02.14.2022Notice of Meeting for the
Georgetown Village P ublic I mprov ement District
of the City of Georgetown
F ebruary 14, 2022 at 6:00 P M
at P ublic Safety Operations & Training Center, 3500 D.B . Wood Road, Georgetown,
T X. 7862
T he C ity of G eorgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you
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O ffic e, at leas t three (3) days prior to the sc heduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin
Luther King Jr. S treet, G eorgetown, T X 78626 for additional information; T T Y users route through R elay
Texas at 711.
Regular Session
(T his R egular S es s ion may, at any time, be rec es s ed to c onvene an Exec utive S es s ion for any purpose
authorized by the O pen Meetings Act, Texas G overnment C ode 551.)
A C all to O rder
B P ledge of Allegianc e - Marlene Mc Michael, C hair
C S taff Updates - Wayne Nero, Assistant C ity Manager
D R ec ognition for O utgoing Board Members - Nick Woolery, Assistant C ity Manager
E Introduc tion of New Board Members - Nic k Woolery, As s is tant C ity Manager
F S taff update related to the lands cape improvement project for S hell R oad lands cape s creening, entry
monument landsc aping, and Bellaire s treet trees . – Eric Nuner, Assistant P arks and R ec reation Direc tor
G S taff update related to s treet trees and signage - Eric Johns on, P ublic Works Direc tor
P ublic Wishing to Address the B oard
O n a s ubjec t that is posted on this agenda: P lease fill out a speaker regis tration form whic h can be found at the
Board meeting. C learly print your name, the letter of the item on which you wish to speak, and pres ent it to the
S taff Liais on, preferably prior to the start of the meeting. You will be c alled forward to speak when the Board
cons iders that item.
O n a s ubjec t not posted on the agenda: P ersons may add an item to a future Board agenda by filing a written
request with the S taff Liais on no later than one week prior to the Board meeting. T he reques t must include the
s peaker's name and the spec ific topic to be addres s ed with sufficient information to inform the board and the
public . F or Board Liaison c ontact information, pleas e logon to
http://government.georgetown.org/c ategory/boards -commissions /.
H At the time of posting no one had signed up to s peak.
L egislativ e Regular Agenda
I C ons ideration and possible action to approve the Minutes for the R egular Board Meeting November 08,
Page 1 of 21
2021 - C indy Medrano, Board Liaison
Adjournment
Ce rtificate of Posting
I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of
Meeting was posted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a plac e readily
acc es s ible to the general public as required by law, on the _____ day of _________________, 2022, at
__________, and remained s o posted for at leas t 72 c ontinuous hours prec eding the s cheduled time of said
meeting.
__________________________________
R obyn Dens more, C ity S ec retary
Page 2 of 21
City of Georgetown, Texas
Georgetown Village Improvement District
February 14, 2022
S UB J E C T:
P ledge of Allegiance - Marlene Mc Mic hael, C hair
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
.
S UB MIT T E D B Y:
Marlene Mc Michael, C hair P ers on
AT TAC H ME N T S:
Description Type
US Flag Backup Material
Page 3 of 21
Page 4 of 21
City of Georgetown, Texas
Georgetown Village Improvement District
February 14, 2022
S UB J E C T:
S taff Updates - Wayne Nero, As s is tant C ity Manager
IT E M S UMMARY:
Introduction of Nic k Woolery, As s is tant C ity Manager.
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
C indy Medrano, Board Liaison
Page 5 of 21
City of Georgetown, Texas
Georgetown Village Improvement District
February 14, 2022
S UB J E C T:
R ecognition for O utgoing Board Members - Nic k Woolery, As s is tant C ity Manager
IT E M S UMMARY:
R ecognition for O utgoing Board Members:
- S teven Taylor
- C ara Mc Kinney
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
C indy Medrano, Board Liaison
Page 6 of 21
City of Georgetown, Texas
Georgetown Village Improvement District
February 14, 2022
S UB J E C T:
Introduction of New Board Members - Nick Woolery, Assistant C ity Manager
IT E M S UMMARY:
Introduction of New Board Members :
- Kevin Tanner
- James Levis
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
C indy Medrano, Board Liaison
Page 7 of 21
City of Georgetown, Texas
Georgetown Village Improvement District
February 14, 2022
S UB J E C T:
S taff update related to the landsc ape improvement projec t for S hell R oad landsc ape sc reening, entry
monument lands caping, and Bellaire street trees. – Eric Nuner, As s is tant P arks and R ecreation Director
IT E M S UMMARY:
Improvements to lands caping along S hell R oad and s treet trees along Belaire are included in the F Y2022
G VP I D S ervice and Assessment P lan(S AP ). An update was pres ented to the Board in November to
gather input on finalizing the c onstruc tion plans . T he cons truction plans are nearing c ompletion with an
anticipated P lanning and Zoning C ommis s ion approval in Marc h. Bidding is antic ipated to begin in April
and a rec ommendation for approval from the G VP I D board is planned for late s pring. C ons truction will
be sc heduled after the G VP I D board recommendation and C ity C ouncil approval.
F IN AN C IAL IMPAC T:
F unds are allocated in the amount of $467,236.
S UB MIT T E D B Y:
C indy Medrano, Board Liaison
Page 8 of 21
City of Georgetown, Texas
Georgetown Village Improvement District
February 14, 2022
S UB J E C T:
S taff update related to street trees and s ignage - Eric Johnson, P ublic Works Director
IT E M S UMMARY:
1. T he G eo rgeto wn Village Design G uidelines s p ecific ally mentio ns types of trees along spec ific S treets in
Exhibit D.
2. S ignage materials have b een o rd ered and are expec ted to arrive in 30-60 days . We will begin making all
the s igns and expec t to start the s wap-out proc es s b eginning S ummer 2022. P ublic Wo rks will trim
visibility is s ues as signs are being replaced.
3. S taff has trimmed 62 trees and removed 9 trees
F IN AN C IAL IMPAC T:
No F inanc ial Impact
S UB MIT T E D B Y:
C indy Medrano, Board Liaison
AT TAC H ME N T S:
Description Type
GV Design Guidelines Exhibit D Exhibit
Street Sign Photo Backup Material
GVP Tree Trimming List Backup Material
GVP Tree Removal and Sidewalk Repair List Backup Material
Page 9 of 21
4073101.2
55764.1
Page9
Exhibit D
Section 9 Street Trees
Street Name Street Tree
Bellaire Drive Pecan
Bluehaw Drive Texas Ash
Naranjo Drive Chinquapin Oak
Tascate Street Mexican Sycamore
Moral Pass American Elm
Madrone Drive Bur Oak
Rosedale Blvd. Texas Red Oak
Pinon Cove American Elm
Namboca Way Cedar Elm
Huisache Court American Elm
Rowan Drive Live Oak
Baretta Drive American Elm
Arrowhead Circle Cedar Elm
Concord Cedar Elm
Briley Street Texas Ash
Birch Drive Bur Oak
Bluehaw Drive Texas Ash
Concord Drive Chinquapin Oak
Pinon Cove Mexican Sycamore
Tascate Street Bur Oak
Namboca Way Texas Red Oak
Rowan Drive Cedar Elm
Rosedale Boulevard Live Oak
Birch Drive Texas Ash
Briley Street Chinquapin Oak
Naranjo Drive Mexican Sycamore
Bellaire Drive Bur Oak
Arrowwood Circle Texas Red Oak
Baretta Drive Cedar Elm
Page 10 of 21
Page 11 of 21
STREET ADDRESS NUMBER DETAILS REMOVED?TRIM?
Westbury Lane 130 Yes
143 Yes
154 Yes
206 Yes
210 Yes
213 Yes
220 Yes
221 Yes
227 Yes
232 Yes
236 Yes
241 Yes
244 Yes
251 Yes
260 Yes
300 Yes
340 Yes
347 Yes
360 Yes
363 Yes
367 Yes
372 Yes
383 Yes
387 Yes
388 Yes
394 Yes
414 Yes
514 Yes
518 Yes
526 Yes
534 Yes
543 Yes
Page 12 of 21
550 Yes
619 Yes
703 Yes
707 Yes
723 Yes
727 Yes
836 Yes
563 corner of Wesbury and Village Commons Yes
Greenside Lane 108 Yes
109 Yes
117 Yes
120 Yes
130 Yes
131 Yes
140 Yes
trees before 256 no address Yes
264 Yes
268 Yes
272 Yes
trees before 301 no address Yes
trees after 319 before Delaney Georgetown Village Yes
Village Commons Blvd.145 Yes
162 in median Yes
166 Yes
169 Yes
177 Yes
221 Yes
223 Yes
228 Yes
Page 13 of 21
Street Name Address Tree Removal
Westbury Ln 394 YES
Westbury Ln 398 YES
Hickory Ln 144 Yes
Green Side Ln 272 YES
Green Side Ln 264 YES
Green Side Ln 150 YES
Green Side Ln 141 YES
Green Side Ln 151 YES
Sycamore St 229 YES
Tree Removal 9 Locations
Page 14 of 21
City of Georgetown, Texas
Georgetown Village Improvement District
February 14, 2022
S UB J E C T:
C onsideration and pos s ible ac tion to approve the Minutes for the R egular Board Meeting November 08,
2021 - C indy Medrano, Board Liais on
IT E M S UMMARY:
Minutes from the November G VP ID meeting.
F IN AN C IAL IMPAC T:
.
S UB MIT T E D B Y:
C indy Medrano, Board Liaison
AT TAC H ME N T S:
Description Type
Minutes 11.08.2021 Backup Material
Page 15 of 21
Georgetown Village PID Page 1 of 6
November 08, 2021
City of Georgetown, Texas
Georgetown Village Public Improvement District Advisory Board Meeting
Minutes
Monday, November 08, 2021, at 6:00 p.m.
Meeting held at the Public Operations & Training Center, Training Room C,
3500 D.B. Woods Road, Georgetown, TX 78628
Board Members Present: Marlene McMichael, Chair; Michael Charles, Vice Chair; Cara
McKinney, Secretary; Steve Taylor, Melinda Marler, and Chris Blackburn
Board Members Absent: None
Staff Members Present: Wayne Nero, Assistant City Manager; Eric Johnson, Public
Works Director; Molly Ritter, Public Works Operations Manager; James Kachelmeyer,
Assistant City Attorney; Sabrina Poldrack, Contract Administrator; Cindy Medrano,
Board Liaison
Staff Members Absent: Eric Nuner, Parks and Recreation Assistant Director
Visitors Present: Ronnie Stafford, Covey Consultant; Tyler Richburg, Covey Consultant
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for
any purpose authorized by the Open Meetings Act, Texas Government Code 551.)
A. Call to Order - called to order by Michael Charles, Vice Chair at 6:01 PM.
B. Pledge of Allegiance
• Chris Blackburn led everyone in reciting the Pledge of Allegiance.
C. Public Wishing to Address the Board
On a subject not posted on the agenda: Persons may add an item to a future Regular
scheduled Board agenda by filing a written request with the Staff Liaison no later
than one week prior to the Board meeting. The request must include the speaker’s
name and the specific topic to be addressed with sufficient information to inform the
board and the public. Only those persons who have submitted a timely request will
be allowed to speak. For Board Liaison contact information, please logon to
http://georgetown.org/boardscommissions/
• There was no public comment at this meeting.
Page 16 of 21
Georgetown Village PID Page 2 of 6
November 08, 2021
D. Update and discussion on park related items including landscape maintenance
contract. – Jamie Beran, Parks Superintendent
• Beran shared that the Heart of Texas landscape maintenance contract was
extended for six months. The contract includes increased level of services such as
overseeding of rye grass and sidewalk edging along ponds.
• Irrigation controllers will be turned off in December over winter. The controller
at Green Grove was malfunctioning and was replaced with a solar controller.
• Plantings were planted in Village Creekside, along Village commons. While staff
was there, they identified an irrigation issue with the electric meter. This meter
has been fixed.
• Staff is working with Heart of Texas and contractors on replacement plants
within parks in the Village and on Shell rd. Due to a plant shortage, this process
is still pending.
• Staff is looking on ordering mutt mitt trash cans to put along Shell Rd. Phase two
of Shell Rd improvements will also include benches and granite bump outs.
• Fall mulching is actively taking place.
• The board asked about damaged trees from winter storm and recent windstorm.
Staff said that there are still trees being identified that were damaged by the
winter storms. These trees will continue to be monitored. Board also asked about
replacement. Staff said Spring would be the best time to replant trees in the
parks.
• The board asked for an update on replacing a damaged table in Creekside Park.
Staff said the table has been removed and the top for the table has been ordered.
The other three tables are strapped down so that they are unable to be moved.
• The board asked whether the city would be ok with homeowners cleaning the
Beretta Park area. Staff said they are willing to work with residents on this
project. Charles agreed to meet with Beran to move forward with this.
• The board asked about re-seeding Rowan Park. Staff said that typically parks are
not normally over-seeded. Beran to look into this and follow up with the board.
• The board mentioned waiting for re-seeding to place soccer goals on Rowan
Park. Beran agreed to follow up on soccer goals on Rowan Park.
• The board asked if tables were moved out of some parks. Staff stated that
anything removed was replaced at a second location.
• Board chair asked for staff to take a look at a tree near her home that has a
branch that could potentially be a danger to children. Beran agreed to go out and
look at the tree.
Page 17 of 21
Georgetown Village PID Page 3 of 6
November 08, 2021
E. Discussion related to the landscape improvement project for Shell Road
landscape screening, entry monument landscaping, and Bellaire trees. - Jamie
Beran, Parks Superintendent
• Covey Landscaping presented concept plans to the board for improvement
projects.
• Board asked for clarification on ownership of trees planned between Shell Rd. &
Madrone Park on the opposite side of the McCoy Elementary School. Covey
clarified that since they are part of the PID projects, they would be PID
maintained.
• The trees are planned to be placed on one side of the street since GISD owns the
opposite side.
• Sycamore entry was discussed, and Covey provided an update that would allow
the sign to match the others along the Village neighborhood.
• Blackburn mentioned that there was an area in blue shown on the concept plans
that the PID does not own. Covey to remove this portion from the plans.
• Charles had a clarifying question related to replacing beds on a section of the
projects. Covey clarified the choice to replace due to the specific plants planted
there. A bed expansion is planned for the area to help the issues currently
happening.
• Board had clarifying questions on plants currently used and if they would be
continued to be used for the new planned landscaping. Covey clarified that they
would identify what plants survived the freeze and consider them for this
project.
F. Update on the “street trees” in the right of way (ROW) within Georgetown
Village PID. – Eric Johnson, Public Works Director
• Public Works re-capped what was stated in the previous board meeting
regarding the city owning trees in the right-of-way.
• Johnson provided the board with the gvpid@georgetown.org email address
where residents can submit requests to evaluate possible damaged trees in the
Village neighborhood. Staff will schedule requests for evaluations.
• McKinney asked if there was a budget to replace street trees. Staff clarified that
there is $20,000 on the budget for removal of trees.
• McKinney asked if trees are removed by the city if they are replaced. The city
does not replace. Homeowners can replace at their own expense but would need
to follow guidelines specific to the CC&Rs.
• Staff to follow up with clarification on specific trees that could be replaced by
homeowners should they prefer to replace.
Page 18 of 21
Georgetown Village PID Page 4 of 6
November 08, 2021
• Charles asked for clarification on the gvpid@georgetown.org email and who is
included when you email. Staff clarified that Public Works, Parks, and City
Manager’s Office staff are included in this email.
• The board requested a schedule that Public Works can provide on tree
removal/maintenance. Staff responded that there is not a schedule because it
depends on the severity of the trees.
• Staff said that at the time of sign replacement, if there are visibility issues related
to trees, the city can create a schedule and provide to the board.
• Staff to provide updates on what trees have been removed at future meetings.
Legislative Regular Agenda
G. Consideration and possible action to approve the Minutes for the Regular Board
Meeting July 12, 2021 – Cindy Medrano, Board Liaison
• Motion to approve minutes by Michael Charles seconded by Cara McKinney.
Approved unanimously 6-0-0 Absent
H. Consideration and possible action to either recommend that City Council reject or
conditionally accept the donation of 1) one landscaping lot and one drainage lot
within Georgetown Village Section Nine, Phases 9 & 10, and one drainage lot
within Georgetown Village Planned Unit Development Section Nine, Phase
Eight, each from BB & CB Investments, LLC, and 2) approximately 0.03 acre of
land within the William Roberts Survey, Abstract Number 524, from Green
Builders, Inc. for inclusion in the Georgetown Village PID maintenance program
– Jim Kachelmeyer, Assistant City Attorney
• Kachelmeyer presented this item as the Real Estate Manager position is currently
vacant.
• Kachelmeyer provided an overview of the lots considered to be transferred to the
PID by the developer.
• The board asked if the board didn’t approve this item, what would happen.
Kachelmeyer specified that if this is not accepted it would remain with the
developer. If these lots remain with developer, the city would police the lots
through code enforcement or complaints and prosecute developer if it is not in
compliance.
• The alternative is what is being presented. Have these donated to the city and
included as one of the assets for maintenance for the PID.
Page 19 of 21
Georgetown Village PID Page 5 of 6
November 08, 2021
• The board asked if the drainage pond had been brought up to code. Kachelmeyer
responded that to his knowledge this was up to code but that this would be
checked one last time before closing the transaction.
• Charles brought up his concerns related to the plat notes.
• Kachelmeyer specified on the plat note in question. Wilson family reserved the
right to the declarant to obligate the HOA. BB&CCB did not have the right or
ability to bind the HOA. Therefore, these plat notes are invalid and are in error.
• Taylor asked if this does not get approved if the developer would have the right
to form an HOA. Kachelmeyer replied that the declarant would have the right or
ability to set up an HOA but would have no obligation to do so.
• Taylor brought up concerns about the developer establishing an HOA that is not
wanted should this item not be approved.
• McMichael asked if these lots were considered landscaping lots and if so, why
the owner wouldn’t landscape it with rock that doesn’t require ongoing
maintenance.
• Marler asked for the width of the lot, Kachelmeyer stated that the lot is 10ft wide.
• Marler asked if this item could be tabled or bring it up another night as she
would like to see it in person.
• After further discussion, the board decided to move forward with the item.
• Motion to approve as presented conditionally upon inspection by Steve Taylor,
seconded by Cara McKinney.
Approved unanimously 4-1-1 Chris Blackburn Abstains. Michael Charles votes
against.
I. Discussion, review, and recommendation of a Resolution amending the bylaws
regarding the Georgetown Village Public Improvement District No. 1 Advisory
Board membership – Wayne Nero, Chief of Police and Interim Assistant City
Manager
• Nero presented the item to the board.
• Motion to replace the two developer seats with two resident homeowners seats
within Georgetown Village PID, for a total of a 7 member board and allow for the
2 alternates to sit on the board in the event there is not a full 7 member board by
Melinda Marler, seconded by Chris Blackburn.
Approved unanimously 6-0-0 Marlene McMichael Absent
Page 20 of 21
Georgetown Village PID Page 6 of 6
November 08, 2021
Adjournment
Motion to adjourn by Cara McKinney, seconded by Melinda Marler.
Approved 6-0-0 Absent
The meeting adjourned at 8:15 pm
_________________________________ ____________________________
Marlene McMichael, Chair Cara McKinney, Secretary
___________________________________
Cindy Medrano, Board Liaison
Page 21 of 21