HomeMy WebLinkAboutAgenda_GVPID_03.13.2017Notice of Meeting for the
Georgetown Village Public Improv ement District
of the City of Georgetown
March 13, 2017 at 6:00 PM
at West Side Serv ice Center located at 5501 Williams Dr. Georgetown, TX 78633
The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u
req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reas onab le
as s is tance, ad ap tatio ns , or acc o mmo d ations will b e provid ed up o n req uest. P leas e c o ntact the City Sec retary's
Office, at leas t three (3) days prior to the sc hed uled meeting d ate, at (512) 930-3652 o r City Hall at 113 Eas t 8th
Street fo r add itional info rmation; TTY us ers ro ute through Relay Texas at 711.
Public Wishing to Address the Board
On a sub ject that is pos ted on this agend a: Pleas e fill out a speaker regis tration form which c an b e found at the
Bo ard meeting. C learly p rint yo ur name, the letter o f the item o n which yo u wis h to s p eak, and present it to the
Staff Liais o n, p referab ly p rio r to the s tart of the meeting. You will be called forward to speak when the Board
cons id ers that item.
On a sub ject not pos ted on the agend a: Pers ons may add an item to a future Bo ard agenda b y filing a written
req uest with the S taff Liaison no later than one week prior to the Board meeting. T he req uest mus t inc lude the
s p eaker's name and the s p ecific to p ic to b e ad d res s ed with sufficient information to info rm the b o ard and the
p ublic . For Board Liais on c o ntact info rmatio n, pleas e lo gon to
http://go vernment.georgetown.o rg/category/b o ard s -commissions /.
A Public wis hing to address the Board. - Melind a Marler, Chair
At the p ostin g of this a g en d a , n o person s h a d signed u p to a d dress the B oard.
Legislativ e Regular Agenda
B Co nsideration and possible actio n to approve the minutes o f the February 13, 2017 regular meeting. -
Karen Fro s t, R ecording Sec retary
C Review and d is cus s GVPID purp o s e and ap p ro ve recently adopted bylaws . Karen F ro s t, Recording
Secretary
D Electio n of Vic e-c hair and Sec retary for the 2017-2018 GVPID Advis ory Board. Melinda Marler, Chair
E Review of the City Counc il's Boards and C o mmis s io ns Attendance Polic y. Karen F ro s t, Recording
Secretary
F Co nsideration and possible recommendatio n to award a c o ntract to C3 Enviro nmental Spec ialties o f
Sc hertz, Texas fo r the rehabilitation of P o nd 6 in T he Villages o f Georgeto wn for an amo unt not to
exceed $102,665.00. Mark Miller, Transp o rtatio n Service Manager
G Up d ate of res id ent s urvey for b udget d is c us s ions - Karen F ro s t, Record ing S ecretary
H Up d ate by Georgetown Village Develo per - Gary Newman, Wilson Family C o mmunities
I Pres entatio n o f the Geo rgeto wn Village Pub lic Imp ro vement District (G VP ID) mo nthly financ ial reports
for the mo nth o f F eb ruary 2017 - La'Mar Kemp, Ac countant
J Dis cus s ion regard ing the Contrac ts Progres s Report - Jim Briggs , General Manager o f Utilities
Page 1 of 35
Adjournment
CERTIFICATE OF POSTING
I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of
Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times ,
on the ______ d ay o f __________________, 2017, at __________, and remained so p o s ted fo r at leas t 72
c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting.
____________________________________
S helley No wling, City Sec retary
Page 2 of 35
City of Georgetown, Texas
Georgetown Village Improvement District
March 13, 2017
SUBJECT:
Cons id eration and p o s s ib le ac tion to approve the minutes of the Feb ruary 13, 2017 regular meeting. -
Karen Fro s t, Rec o rd ing S ecretary
ITEM SUMMARY:
FINANCIAL IMPACT:
na
SUBMITTED BY:
Karen Fro s t, REc ording Sec retary
ATTACHMENTS:
Description Type
Minutes _GVPID_02.09.2017 Backup Material
Page 3 of 35
Georgetown Village PID Page 1 of 4
Meeting: February 13, 2017
City of Georgetown, Texas
Georgetown Village Public Improvement District Advisory Board Meeting
Minutes
Monday, February 13, 2017 at 6:00 p.m.
West Side Service Center located at 5501 Williams Dr. Georgetown, TX 78633
Members present: Melinda Marler, Chair; Steve Goodman; Richard Harrison; Gary Newman,
Developer Rep; and Brian Ortego.
Members Absent: Katie Porter
Staff present: Jim Briggs, GM Utilities; La’Mar Kemp, Accountant; Jamie Beran, Parks
Superintendent; Andreina Davila, Project Coordinator; Travis Baird, Real Estate Coordinator
and Karen Frost, Administrative Assistant
Meeting called to order by Chair Marler at 6:02 p.m.
A. Public wishing to address the Board. – Melinda Marler, Chair
At the posting of this agenda, no persons had signed up to address the Board.
Chair Marler allowed citizens to speak to the board.
Mary Drake, 504 Sherwood Ct., noted the landscaping under the bench at Bedford Park
has washed away and has still not been replaced. The deer have eaten most of the rose
bushes by the Madrid mailboxes and she asked that they be removed. She stated there
is an irrigation problem along Shell Road and asked that it be reviewed in accordance
with the Master Plan.
Patsy Nieto, 100 block of Westbury – Ms. Nieto expressed concern about there not being
a stop sign at Rowan Park. She was also concerned about the timing of the meeting,
stating some interested parties would not be able to attend on Monday nights.
Jill Fussell – 402 Village Commons Blvd. - Ms. Fussell asked about the developer
representative’s position and wanted clarification of the open position and who could be
appointed to that position.
Paula Curry, 1104 Cedar Elm Drive – Ms. Curry referenced the 2017 budget and asked
the board to look at the administrative fees and the pond rehabilitation line items. She
does not believe the PID should be paying for those items. She thanked everyone for
their hard work in making this Board successful.
B. Consideration and possible action to approve the minutes of the January 9, 2017
Workshop and regular meeting. - Karen Frost, Recording Secretary
Motion by Ortego to approve the minutes of the January 9th Regular Meeting with
changes to correct the dates of the minutes and to add “two-man boulders” instead of
river rock to the discussion on item E. Second by Newman. Approved 5-0-1 (Porter
absent.)
Page 4 of 35
Georgetown Village PID Page 2 of 4
Meeting: February 13, 2017
C. Consideration and possible action to recommend acceptance of multiple properties from
KB Homes Lonestar in Creekside at Georgetown Village Phases 1 and 2 – Travis Baird,
Real Estate Services Coordinator.
Baird explained the transfer of properties from KB Homes to the City. He explained that
repairs had been made to the fences and landscaping and that the property has been
accepted by the city in the field and a one year maintenance bond is filed.
Motion by Ortego to recommend acceptance by the City of Georgetown of the open
space lots identified as Lot 19, Block A; Lot 1, Block C; and Lot 1 Block D Creekside at
Georgetown Village PUD, Phase 1; and Lot 9, Block H; Lot 1, Block K; and Lot 7, Block
F Creekside at Georgetown Village PUD Phase II. Second by Harrison. Approved 5-
0-1 (Porter absent.)
D. Discussion of the annual budget process for the City – Jim Briggs, General Manager of
Utilities , and Andreina Davila-Quintero, Project Coordinator
Davila presented the draft budget calendar. Results of the survey, which will be
discussed next will be used to help determine which items should be budgeted for next
year’s budget. There was discussion by the board and Mr. Briggs about starting some of
the projects, specifically sidewalk maintenance, from this year’s budget. Mr. Briggs
explained that they already have a line item to begin work on this project and if they go
over budget, they will be able to adjust the budget at year end.
E. Discussion of resident survey prior to budget discussions – Karen Frost, Recording
Secretary
Briggs explained the survey purpose, to identify what the residents would like to see
funded in the next budget. Frost explained that a postcard will be sent to each
residence, not homeowner, within the PID area that will have a link to the survey. The
survey will have options for people to support or not support the different proposed
enhancements. The survey will remain open until March 17th. Once it is closed, staff
will begin reviewing it for concerns and comments, and bring the results of the survey
back to the Board at the April meeting to aid in the proposed budget discussions.
Newman asked if the survey results could be separated into the areas of the PID where
people reside. Frost responded that the results are designed to be anonymous unless the
responder chooses to list their address.
F. Presentation of the Georgetown Village Public Improvement District (GVPID) monthly
financial reports for the month of December 2016. La’Mar Kemp, Accountant
Briggs explained the revenues and ad valorem taxes. Approximately 70% of the tax
revenue has come in. The other 30% are delayed for late payments of appeals. He
explained the $108,000 line item in the budget for pond maintenance, stating this is for
the pond that the PID accepted on behalf of the city and that the city is working with
TCEQ to make repairs. Mark Miller has accepted bids to rehabilitate the pond and is
Page 5 of 35
Georgetown Village PID Page 3 of 4
Meeting: February 13, 2017
reviewing the qualifications of the bids now. He should be able to bring the proposal to
the board at the next meeting for recommendation.
There was further discussion of amending the budget to repair sidewalks that are
buckling due to tree roots of the street trees.
Motion by Harrison to move $30,000 from the excess revenue to sidewalk
maintenance. Second by Ortego. Ortego asked that the repairs are prioritized based
on tripping hazards and safety issues being handled first. Approved 5-0-1 (Porter
absent.)
G. Discussion regarding the Contracts Progress Report - Jim Briggs, General Manager of
Utilities
Briggs reported the citywide landscape maintenance contract should be available at the
next meeting.
Beran reported the current landscape maintenance contract is being paid on a month-to-
month basis. The contractor drove the parks and reported on the issues. Marler
commented that the Bedford Park tree and area are still a problem and they need to find
a resolution. The grading is poor, maybe they need steps, she asked that the bench be
looked at, maybe removed. She also expressed concern about the roses and said if they
are cut back or replanted that it should be consistent throughout the neighborhoods.
They all expressed that they liked the pictures as part of the report.
Beran said the citywide landscape maintenance bid is going out the next week. He
followed the same schedule as before and added April and October mulching to the bid.
He also added maintenance of walkways, medians near parks, battery replacement on
irrigators, irrigation repairs and weekly check-ups.
Beran reported that the contractor has completed about 80% of the work on the
roundabouts and has not returned. They replaced stones, but still need plantings. He
also talked to the contractor about adding two-man boulders instead of the smaller
stones. Ortego suggested adding lights to the area so people will not run over the stones
or planted areas.
The Urban Forester, Heather Brewer reported that the tree trimming in the common
areas is about 95% complete.
There was further discussion of the rehabilitation of the Section 6 water quality pond.
Briggs explained it is not an insurance item and it was not caused by vandalism. The
filter would not work because it filled with sand. And the limestone sand in this area
turns into a concrete type substance when dried. One the pond is rehabilitated, it will be
monitored and maintained by the city and this should not happen again.
Adjournment
Page 6 of 35
Georgetown Village PID Page 4 of 4
Meeting: February 13, 2017
Motion by Ortego to adjourn. Second by Harrison. The meeting was adjourned at 8:00
p.m.
______________________________ ______________________________
Approved, Melinda Marler, Chair Attest, Karen Frost, Secretary
Page 7 of 35
City of Georgetown, Texas
Georgetown Village Improvement District
March 13, 2017
SUBJECT:
Review and dis c us s GVP ID p urpose and approve rec ently ad o p ted b ylaws . Karen Frost, Rec o rd ing
Sec retary
ITEM SUMMARY:
FINANCIAL IMPACT:
na
SUBMITTED BY:
Karen Fro s t
ATTACHMENTS:
Description Type
GVPID Bylaws CC approved 02.14.2017 Backup Material
Page 8 of 35
Page 9 of 35
Page 10 of 35
Page 11 of 35
Page 12 of 35
Page 13 of 35
Page 14 of 35
City of Georgetown, Texas
Georgetown Village Improvement District
March 13, 2017
SUBJECT:
Elec tion of Vic e-c hair and S ecretary fo r the 2017-2018 GVP ID Ad visory Bo ard . Melind a Marler, Chair
ITEM SUMMARY:
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
Page 15 of 35
City of Georgetown, Texas
Georgetown Village Improvement District
March 13, 2017
SUBJECT:
Review o f the C ity C o uncil's Bo ard s and Commis s ions Attend anc e Po licy. Karen Frost, Rec o rd ing
Sec retary
ITEM SUMMARY:
FINANCIAL IMPACT:
na
SUBMITTED BY:
Karen Fro s t
ATTACHMENTS:
Description Type
Attendance Policy Backup Material
Page 16 of 35
SEC 2.36.010 DUTIES OF COMMISSION, COMMITTEE & BOARD MEMBERS
Attendance by Members is integral to success of the commission, committee or board. It is
Council policy to require a minimum of 75 percent attendance of each Member at each
regularly scheduled meeting including subcommittee meetings. A Member shall be allowed
two excused absences for the Member's personal medical care, required medical care of a
Member's immediate family member (as defined by City Ordinance), or Member's military
Service that shall not count against the 75 percent attendance requirement. Written notice
shall be sent to a Member and the Member's City Council representative when it appears the
Member may violate the attendance policy by being absent from more than 25 percent of
regularly scheduled meetings, including subcommittee meetings. Excessive absenteeism may
result in the Member being replaced by the Council. If a Member is removed from a committee,
commission or board, that position shall be considered vacant and a new Member shall be
appointed to the Board in accordance with Section 2.36.040
Page 17 of 35
City of Georgetown, Texas
Georgetown Village Improvement District
March 13, 2017
SUBJECT:
Cons id eration and p o s s ib le rec o mmendation to award a contrac t to C3 Environmental S p ecialties of
S chertz, Texas for the rehab ilitatio n o f Po nd 6 in The Villages of Geo rgetown fo r an amount no t to exc eed
$102,665.00. Mark Miller, Transportation Servic e Manager
ITEM SUMMARY:
An inves tigatio n b y the TCEQ revealed the Geo rgeto wn Village water q uality pond 6 at 538 Village
Co mmo ns Boulevard, was found to have signific ant p lant and tree gro wth, d amage to the filtration bed
and pipes and exc es s ive ac cumulatio n o f sed iment. TCEQ p ro vided notic e the p o nd was in violatio n and
provid ed 180 d ays to p ut the p o nd b ack into order. May 16th ends the 180 d ays . Staff put together a bid
pac kage to rehabilitate the pond and provides T CEQ with monthly updates .
Bids were rec eived b y the City of Geo rgetown at 2:00 P.M. o n Mo nday, February 13th, 2017 for the
above referenc ed projec t. Four (4) c o mp etitive bids were received . A detailed b id tab ulatio n is includ ed
with this item. The lowes t p riced b id was $75,477.20. The no t-to -exc eed p ric e acc o unts fo r replac ement
of an unknown amo unt o f damaged pipe in the p o nd.
STAFF RECOMMENDATION:
S taff has verified C 3 has s uc cessfully p erformed s imilar projec ts and recommends award o f the b id to
them.
FINANCIAL IMPACT:
The “no t to exc eed” amo unt is within the Geo rgeto wn Village P ID 2017 itemized b udget.
SUBMITTED BY:
Mark Miller b y JK
ATTACHMENTS:
Description Type
Bid Tab Backup Material
Recommendation Memo Backup Material
Page 18 of 35
Solicitation Tabulation
FOR REFERENCE ONLY - This document summarizes proposals received and some key pieces of information which may be located with a brief examination of the proposals, and is not intended to replace a complete
detailed evaluation of each proposal.1
Department/Division: GUS
Item #Description UOM Unit Price Est. Qty Extended Price Unit Price Est. Qty Extended Price Unit Price Est. Qty Extended Price Unit Price Est. Qty Extended Price
1.
Field soil sampling/laboratory
analysis and waste
characterization
Lot $ 1,500.00 1 $ 1,500.00 $ 2,750.00 1 $ 2,750.00 $ 12,850.00 1 $ 12,850.00 $ 3,425.00 1 $ 3,425.00
2.Jet-rod cleaning of six (6) inch
PVC piping
Linear
Foot $ 10.00 900 $ 9,000.00 $ 3.00 900 $ 2,700.00 $ 6.00 900 $ 5,400.00 $ 13.08 900 $ 11,772.00
3.
CCTV video inspection of six
(6) inch PVC piping (including
viewable copy to the City's
designated representative)
Lot $ 2,500.00 1 $ 2,500.00 $ 10,000.00 1 $ 10,000.00 $ 5,300.00 1 $ 5,300.00 $ 3,416.00 1 $ 3,416.00
4.Removal of all trash, brush,
trees and debris
Cubic
Yard $ 27.00 120 $ 3,240.00 $ 75.00 120 $ 9,000.00 $ 110.00 120 $ 13,200.00 $ 140.00 120 $ 16,800.00
5.Removal and disposal of
sediment / media sand
Cubic
Yard $ 110.00 425 $ 46,750.00 $ 200.00 425 $ 85,000.00 $ 300.00 425 $ 127,500.00 $ 164.67 425 $ 69,984.75
6.Replacement of six (6) inch
PVC piping
Linear
Foot $ 24.00 900 $ 21,600.00 $ 55.00 900 $ 49,500.00 $ 7.00 900 $ 6,300.00 $ 84.00 900 $ 75,600.00
7.Replacement of media sand Cubic
Yard $ 75.00 185 $ 13,875.00 $ 142.50 185 $ 26,362.50 $ 45.00 185 $ 8,325.00 $ 85.80 185 $ 15,873.00
8.Revegetation as required Square
Yard $ 1.20 2,000 $ 2,400.00 $ 0.50 2,000 $ 1,000.00 $ 3.00 2,000 $ 6,000.00 $ 1.80 2,000 $ 3,600.00
9.Silt Fencing and installation Linear
Foot $ 2.25 800 $ 1,800.00 $ 2.00 800 $ 1,600.00 $ 4.00 800 $ 3,200.00 $ 3.00 800 $ 2,400.00
Bid Invitation No. / Title: 201715:
Georgetown Village Pond
Opening Date: February 13, 2017 @ 2:00 PM Austin Engineering Co., Inc.Primspec Construction, LLC
Acknowledgement of Addendum No. 1
$ 188,075.00
Acknowledgement of Addendum No. 2
Acknowledgement of Addendum No. 3
Fuquay, Inc.
$ 187,912.50
Total Price for all Services
(Based on Estimated quantities): $ 202,870.75
C3 Environmental Specialties
$ 102,665.00
Page 19 of 35
Page 1 of 1
Solicitation Award Recommendation
To:
Wesley Wright, Systems Engineering Director, GUS
Mark Miller, Transportation Service Manager, Streets
Dan Southard, Streets & Drainage Superintendent, Streets
From: Deborah Knutson, CPPB – Senior Buyer, Purchasing
Date: February 23, 2017
Re: Recommendation for Solicitation # 201715 – Georgetown Village Pond Rehabilitation
SUMMARY:
Upon investigation/inspection by TCEQ, the Georgetown Village Section 6 Water quality pond located at 438
Village Commons Boulevard, was found to have significant growth of plants and trees, damage to the liner and
has accumulated sediment. A formal solicitation was issued for Pond Rehabilitation services and was posted on
the City’s Ion Wave bid system. 146 vendors were invited to bid. There were 21 HUB vendors from the City’s
bid system invited and 22 Georgetown vendors. Four (4) bids were received. The bids were reviewed for
compliance with the specifications and reference checks were performed.
RECOMMENDATION:
Upon review of bids it is recommended that the following be awarded:
• C3 Environmental Specialties
Dan Corrigan
132 Nell Deane Boulevard
Schertz, Texas 89265
Telephone #: 512-470-1358
Facsimile #: 210-650-3306
E-Mail: dan@C3invironmental.com
• Bid Pricing
o Line # 1 – Field soil sampling/laboratory analysis and waste characterization - $ 1,500.00 / Lot
o Line # 2 – Jet-rod cleaning of six (6) inch PVC piping (estimated qty. 900 LF) - $ 10.00 / Linear Ft.
o Line # 3 – CCTV video inspection of six (6) inch PVC piping - $ 2,500.00 / Lot
o Line # 4 – Removal of all trash, brush, trees and debris - $ 27.00 / CY
o Line # 5 – Removal and disposal of sediment / media sand (estimated qty. 425 CY) - $ 110.00 / CY
o Line # 6 – Replacement of six (6) inch PVC piping = $ 24.00 / Linear Ft.
o Line # 7 – Replacement of media sand (estimated qty. 185 CY) - $ 75.00 / CY
o Line # 8 – Revegetation as required - $ 1.20 / Sq. Yd.
o Line # 9 – Silt Fencing and installation (estimated qty. 800 Linear Ft.) - $ 2.25 / Linear Ft.
Total Estimated Cost Not to Exceed: $ 102,665.00
Note: This is only an estimate due to the unknown actual cost of Pipe replacement, Removal of
debris and Revegetation. The City will not know these exact amounts until the Contractor performs
the video inspection and jet-rod cleaning and determines how much repair is needed.
Page 20 of 35
City of Georgetown, Texas
Georgetown Village Improvement District
March 13, 2017
SUBJECT:
Update of res ident s urvey fo r bud get disc uss io ns - Karen Frost, Rec o rd ing Sec retary
ITEM SUMMARY:
The City has develo p ed a s urvey that is posted o n the City's web s ite fo r res id ents within the Georgetown
Village Pub lic Improvement Dis tric t to comp lete. The s urvey is intended to gather info rmation from the
res id ents on what ad d itional enhancements they wo uld recommend be inc lud ed in the new bud get. Thes e
enhanc ements were id entified during the p roc es s of the c urrent ad o p ted b ud get but were s et as id e for
future cons ideratio n.
The s urvey is ac c es s ed from a link o n the City webs ite: http s ://government.geo rgeto wn.org/gvpid
. Postcards were s ent to all 900+ res id ents within the GVP ID with a link and exp lanatio n o f the s urvey.
The link was als o emailed to the Board members fo r posting on yo ur neighb o rhood Fac eb o o k p ages.
The s urvey will remain open until Marc h 17th, allowing residents o ver 2 weeks to complete.
Items lis ted for inquiry inc lude:
Shad e s truc tures
Bo cc e Ball c o urts
Frisbee Golf Cours e
Pavilion
Plays cap e
Maintenanc e/trimming of s treet trees
Maintenanc e and repair o f sidewalks around s treet trees
Street tree replac ements (if needed)
Eac h item has a d es criptio n and es timated c os t range. At the end of the survey, there is an o p p o rtunity for
res id ents to ad d other id eas and c o mments . In ad d ition, res id ents are ab le to ad d their email c o ntact
informatio n if they want to b e c o ntacted .
Staff will c o mpile all the res p o nses and p res ent to the board at the April 10th meeting.
FINANCIAL IMPACT:
.
SUBMITTED BY:
Karen Fro s t, Rec o rd ing S ecretary
Page 21 of 35
City of Georgetown, Texas
Georgetown Village Improvement District
March 13, 2017
SUBJECT:
Update by Geo rgeto wn Village Developer - G ary Newman, Wils o n Family Communities
ITEM SUMMARY:
Update o f c urrent p ro jects .
Disc uss io n o f fences/p ublic view o f the Village (Chair req uested )
FINANCIAL IMPACT:
.
SUBMITTED BY:
Karen Fro s t, Rec o rd ing S ecretary
Page 22 of 35
City of Georgetown, Texas
Georgetown Village Improvement District
March 13, 2017
SUBJECT:
Presentatio n of the Georgetown Village Public Improvement Dis tric t (GVPID) monthly financial rep o rts for
the month of F eb ruary 2017 - La'Mar Kemp, Ac c ountant
ITEM SUMMARY:
For the Board 's review,attac hed are the Distric t's financial rep o rts fo r the month of February 2017
inc luding:
Financ ial Summary,
Detail Lis ting of the exp enses, and
Utility Us age R ep o rt
FINANCIAL IMPACT:
None.
SUBMITTED BY:
La'Mar Kemp , Ac c o untant
ATTACHMENTS:
Description Type
02.2017 Financial Summary Backup Material
02.2017 Financial Statement Backup Material
Utility Us age Report Backup Material
Page 23 of 35
16/17 Budget YTD Activity Variance
Revenues:
Ad Valorem Taxes 334,713$ 314,367$ (20,346)$
Interest Earned 1,500 819 (681)
Total Revenues 336,213 315,186 (21,027)
Expenditures:
Administrative Fee- General Fund 27,636 11,515 16,121
Administrative Fee - Joint Service 13,279 5,534 7,745
Office Supplies 500 - 500
Insurance 2,000 - 2,000
Contracts & Leases, Primary 108,000 49,249 58,751
Contracts & Leases, Secondary 30,000 10 29,990
Special Services 9,550 - 9,550
Above Ground Improvements 52,800 - 52,800
Signs 10,000 - 10,000
Utilities/Irrigation 46,000 17,126 28,874
Maintenance, Sidewalks 1,300 - 1,300
Maintenance, Irrigation 22,000 - 22,000
Maintenance, Ponds 2,500 - 2,500
Pond Rehabilitation 108,432 - 108,432
Maintenance, Alleys 50,000 - 50,000
Total Expenditures 483,997 83,434 400,563
Current Year Variance (147,784) 231,752 379,536
Beginning Fund Balance 697,654 678,128 [A](19,526)
Current Funds Available 549,870$ 909,880$ 360,010$
Notes:
•The majority of property tax collections occur in January.
•YTD activity includes encumbrances.
•Year End YTD activity becomes audited activity each following January.
•Fiscal year is from October 1 to September 30.
•Unaudited financial statements prepared by the City of Georgetown, as of February 7, 2017.
[A]Preliminary beginning fund balance at 10/01/16.
Financial Statement
Village PID
February 28, 2017
Page 24 of 35
3-07-2017 02:28 PM C I T Y O F G E O R G E T O W N PAGE: 1
FINANCIAL STATEMENT (UNAUDITED)
234-VILLAGE PID AS OF: FEBRUARY 28TH, 2017
ANNUAL CURRENT Y-T-D % OF Y-T-D BUDGET
REVENUES BUDGET PERIOD ACTUAL BUDGET ENCUMB. BALANCE
_____________________________________________________________________________________________________________________________
REVENUE
=======
PRIMARY REVENUE
4-0001-40-100 AD VALOREM TAX 334,713.00 0.00 314,367.32 93.92 0.00 20,345.68
TOTAL PRIMARY REVENUE 334,713.00 0.00 314,367.32 93.92 0.00 20,345.68
INTEREST
4-0001-42-100 ALLOCATED INTEREST 1,500.00 0.00 799.86 53.32 0.00 700.14
4-0001-42-152 GISD TAX (PID) INTEREST 0.00 0.00 18.87 0.00 0.00 ( 18.87)
TOTAL INTEREST 1,500.00 0.00 818.73 54.58 0.00 681.27
DEVELOPMENT FEE _____________ _____________ _____________ ______ ______________ _______________
____________________________________________________________________________________
TOTAL REVENUE 336,213.00 0.00 315,186.05 93.75 0.00 21,026.95
VILLAGE PID
===========
OTHER _____________ _____________ _____________ ______ ______________ _______________
____________________________________________________________________________________
_____________________________________________________________________________________________________________________________
*** TOTAL REVENUES *** 336,213.00 0.00 315,186.05 93.75 0.00 21,026.95
============= ============= ============= ====== ============== ===============
_____________________________________________________________________________________________________________________________
Page 25 of 35
3-07-2017 02:28 PM C I T Y O F G E O R G E T O W N PAGE: 2
FINANCIAL STATEMENT (UNAUDITED)
234-VILLAGE PID AS OF: FEBRUARY 28TH, 2017
COMMUNITY SERVICES
VILLAGE PID
ANNUAL CURRENT Y-T-D % OF Y-T-D BUDGET
EXPENSES BUDGET PERIOD ACTUAL BUDGET ENCUMB. BALANCE
_____________________________________________________________________________________________________________________________
OPERATIONS
5-0211-51-110 GENERAL FUND ALLOCATION 27,636.00 2,303.00 11,514.94 41.67 0.00 16,121.06
5-0211-51-111 OFFICE SUPPLIES 500.00 0.00 0.00 0.00 0.00 500.00
5-0211-51-200 INSURANCE 2,000.00 0.00 0.00 0.00 0.00 2,000.00
5-0211-51-310 CONTRACT & LEASES, PRIMARY 108,000.00 0.00 108,111.50 45.60 ( 58,862.53) 58,751.03
5-0211-51-311 CONTRACT & LEASES, SECONDA 30,000.00 0.00 6,000.00 0.03 ( 5,990.25) 29,990.25
5-0211-51-330 SPECIAL SERVICES 9,550.00 0.00 0.00 0.00 0.00 9,550.00
5-0211-51-341 ABOVE GROUND IMPROVEMENTS 52,800.00 0.00 19,063.00 0.00 ( 19,063.00) 52,800.00
5-0211-51-342 SIGNS 10,000.00 0.00 0.00 0.00 0.00 10,000.00
5-0211-51-430 UTILITIES 46,000.00 1,506.56 17,126.39 37.23 0.00 28,873.61
5-0211-51-501 MAINT, ALLEYS/SIDEWALKS 1,300.00 0.00 0.00 0.00 0.00 1,300.00
5-0211-51-502 MAINT, IRRIGATION 22,000.00 0.00 2,429.24 0.00 ( 2,429.24) 22,000.00
5-0211-51-503 MAINT , PONDS 2,500.00 0.00 0.00 0.00 0.00 2,500.00
5-0211-51-505 POND REHABILITATION 108,432.00 0.00 0.00 0.00 0.00 108,432.00
5-0211-51-506 MAINT, ALLEYS 50,000.00 0.00 0.00 0.00 0.00 50,000.00
5-0211-51-950 JOINT SERVICES ALLOCATION 13,279.00 1,107.00 5,534.16 41.68 0.00 7,744.84
TOTAL OPERATIONS 483,997.00 4,916.56 169,779.23 17.24 ( 86,345.02) 400,562.79
____________________________________________________________________________________
TOTAL VILLAGE PID 483,997.00 4,916.56 169,779.23 17.24 ( 86,345.02) 400,562.79
_____________________________________________________________________________________________________________________________
TOTAL COMMUNITY SERVICES 483,997.00 4,916.56 169,779.23 17.24 ( 86,345.02) 400,562.79
_____________________________________________________________________________________________________________________________
*** TOTAL EXPENSES *** 483,997.00 4,916.56 169,779.23 17.24 ( 86,345.02) 400,562.79
============= ============= ============= ====== ============== ===============
*** REVENUES OVER/(UNDER) EXPENSES( 147,784.00)( 4,916.56 145,406.82 156.82- 86,345.02 ( 379,535.84)
*** END OF REPORT ***
Page 26 of 35
PID Utility Usage Report
2016-2017
PAID
ACCOUNT #: 041-0700-02 COG PARKS VILLAGE PID
ADDRESS: 103 SYCAMORE ST (Sycamore Entrance-south; feeds north also)
USAGE:Oct Nov Dec Jan Feb TOTALS
3/4 In Irrigation (thousands
of gallons)33.000 52.000 48.000 48.000 3.000 184.000
Electric Usage (non-
irrigation) Municipal Small
(kWh)- - 1.000 - 1.000
CHARGES:
Water $155.00 $231.00 $215.00 $215.00 $35.00 $851.00
Electric (non-irrigation)$125.00 $125.00 $125.00 $125.06 $125.00 $625.06
TOTAL CHARGES $280.00 $356.00 $340.00 $340.06 $160.00 $1,476.06
ACCOUNT #: 041-0778-00 COG PARKS VILLAGE PID
ADDRESS: 714 WESTBURY LN (Cedar Elm Park)
USAGE:Oct Nov Dec Jan Feb TOTALS
1 In Irrigation (thousands of
gallons)103.000 111.000 98.000 34.000 - 346.000
Electric Usage (non-
irrigation) Municipal Small
(kWh)- 1.000 - - - 1.000
CHARGES:
Water $450.50 $482.50 $430.50 $174.50 $38.50 $1,576.50
Electric (non-irrigation)$125.00 $125.06 $125.00 $125.00 $125.00 $625.06
TOTAL CHARGES $575.50 $607.56 $555.50 $299.50 $163.50 $2,201.56
ACCOUNT #: 048-0416-01 COG PARKS VILLAGE PID
ADDRESS: 4410 MADRID DR (Bedford Park)
USAGE:Oct Nov Dec Jan Feb TOTALS
1 In Irrigation (thousands of
gallons)70.000 90.000 61.000 38.000 - 259.000
CHARGES:
Water $318.50 $398.50 $282.50 $190.50 $38.50 $1,228.50
Electric / irrigation $6.00 $6.00 $6.00 $6.00 $6.00 $30.00
TOTAL CHARGES $324.50 $404.50 $288.50 $196.50 $44.50 $1,258.50
3
2
1
Page 27 of 35
PID Utility Usage Report
2016-2017
PAID
ACCOUNT #: 048-1713-00 COG PARKS VILLAGE PID
ADDRESS: 4912 MADRID DR
USAGE:Oct Nov Dec Jan Feb TOTALS
3/4 In Irrigation (thousands
of gallons)73.000 61.000 61.000 26.000 14.000 235.000
CHARGES:Credit Balance as of 10/1
Water $315.00 $267.00 $267.00 $127.00 $79.00 $1,055.00 ($3,833.94)
Electric (non-irrigation)$125.00 $125.00 $125.00 $125.00 $125.00 $625.00 Credit Balance remaining
ACCOUNT CREDIT ($440.00)($392.00)($392.00)($252.00)($204.00)($1,680.00)($2,153.94)
TOTAL CHARGES $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
ACCOUNT #: 048-1921-01 COG PARKS VILLAGE PID
ADDRESS: 1001 ELMWOOD DR (Rosedale Entrance-S+N)
USAGE:Oct Nov Dec Jan Feb TOTALS
1 In Irrigation (thousands of
gallons)102.000 82.000 79.000 27.000 5.000 295.000
CHARGES:
Water $446.50 $366.50 $354.50 $146.50 $58.50 $1,372.50
TOTAL CHARGES $446.50 $366.50 $354.50 $146.50 $58.50 $1,372.50
ACCOUNT #: 084-0421-01 COG PARKS VILLAGE PID
ADDRESS: 506 WESTBURY LN (Chestnut Park)
USAGE:Oct Nov Dec Jan Feb TOTALS
1 In Irrigation (thousands of
gallons)20.000 21.000 13.000 10.000 1.000 65.000
CHARGES:
Water $118.50 $122.50 $90.50 $78.50 $42.50 $452.50
TOTAL CHARGES $118.50 $122.50 $90.50 $78.50 $42.50 $452.50
6
5
4
Page 28 of 35
PID Utility Usage Report
2016-2017
PAID
ACCOUNT #: 084-0424-00 COG PARKS VILLAGE PID
ADDRESS: 100 WESTBURY LN (Westbury Entrance-north)
(Water looped with 103 Westbury Ln & 100 Village Commons Blvd)
USAGE:Oct Nov Dec Jan Feb TOTALS
1 In Irrigation (thousands of
gallons)68.000 77.000 65.000 21.000 4.000 235.000
CHARGES:
Water $310.50 $346.50 $298.50 $122.50 $54.50 $1,132.50
TOTAL CHARGES $310.50 $346.50 $298.50 $122.50 $54.50 $1,132.50
ACCOUNT #: 084-0426-00 COG PARKS VILLAGE PID
ADDRESS: 103 WESTBURY LN (Westbury Entrance-south)
(Water looped with 100 Westbury Ln & 100 Village Commons Blvd)
USAGE:Oct Nov Dec Jan Feb TOTALS
1 1/2 In Irrigation
(thousands of gallons) 134.000 139.000 108.000 42.000 8.000 431.000
CHARGES:
Water $612.50 $632.50 $508.50 $244.50 $108.50 $2,106.50
Electric (non-irrigation)$125.00 $125.00 $125.00 $125.00 $125.00 $625.00
TOTAL CHARGES $737.50 $757.50 $633.50 $369.50 $233.50 $2,731.50
ACCOUNT #: 084-0427-00 COG PARKS VILLAGE PID
ADDRESS: 107 WESTBURY LN (Fairfield Park)
USAGE:Oct Nov Dec Jan Feb TOTALS
1 In Irrigation (thousands of
gallons)24.000 24.000 22.000 8.000 - 78.000
CHARGES:
Water $134.50 $134.50 $126.50 $70.50 $38.50 $504.50
Electric / irrigation $6.00 $6.00 $6.00 $6.00 $6.00 $30.00
TOTAL CHARGES $140.50 $140.50 $132.50 $76.50 $44.50 $534.50
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Page 29 of 35
PID Utility Usage Report
2016-2017
PAID
ACCOUNT #: 084-0428-00 COG PARKS VILLAGE PID
ADDRESS: 219 WESTBURY LN (Shell Park & Westbury Park-batteries)
USAGE:Oct Nov Dec Jan Feb TOTALS
1 In Irrigation (thousands of
gallons)15.000 16.000 16.000 9.000 - 56.000
CHARGES:
Water $98.50 $102.50 $102.50 $74.50 $38.50 $416.50
Electric / irrigation $6.00 $6.00 $6.00 $6.00 $6.00 $30.00
TOTAL CHARGES $104.50 $108.50 $108.50 $80.50 $44.50 $446.50
ACCOUNT #: 084-0429-00 COG PARKS VILLAGE PID
ADDRESS: 275 WESTBURY LN (Green Grove Park)
USAGE:Oct Nov Dec Jan Feb TOTALS
1 In Irrigation (thousands of
gallons)28.000 30.000 41.000 21.000 - 120.000
CHARGES:
Water $150.50 $158.50 $202.50 $122.50 $38.50 $672.50
Electric / irrigation $6.00 $6.00 $6.00 $6.00 $6.00 $30.00
TOTAL CHARGES $156.50 $164.50 $208.50 $128.50 $44.50 $702.50
ACCOUNT #: 084-0431-00 COG PARKS VILLAGE PID
ADDRESS: 339 WESTBURY LN (round-about with tree)
USAGE:Oct Nov Dec Jan Feb TOTALS
3/4 In Irrigation (thousands
of gallons)2.000 1.000 2.000 1.000 - 6.000
CHARGES:
Water $31.00 $27.00 $31.00 $27.00 $23.00 $139.00
TOTAL CHARGES $31.00 $27.00 $31.00 $27.00 $23.00 $139.00
10
12
11
Page 30 of 35
PID Utility Usage Report
2016-2017
PAID
ACCOUNT #: 084-0432-00 COG PARKS VILLAGE PID
ADDRESS: 395 WESTBURY LN (Village Glen Park)
USAGE:Oct Nov Dec Jan Feb TOTALS
1 In Irrigation (thousands of
gallons)- 6.000 47.000 - - 53.000
CHARGES:
Water $38.50 $62.50 $226.50 $38.50 $38.50 $404.50
Electric / irrigation $6.00 $6.00 $6.00 $6.00 $6.00 $30.00
TOTAL CHARGES $44.50 $68.50 $232.50 $44.50 $44.50 $434.50
ACCOUNT #: 084-0433-00 COG PARKS VILLAGE PID
ADDRESS: 376 WESTBURY LN (Spring Park)
USAGE:Oct Nov Dec Jan Feb TOTALS
1 In Irrigation (thousands of
gallons)22.000 33.000 24.000 9.000 - 88.000
CHARGES:
Water $126.50 $170.50 $134.50 $74.50 $38.50 $544.50
Electric / irrigation $6.00 $6.00 $6.00 $6.00 $6.00 $30.00
TOTAL CHARGES $132.50 $176.50 $140.50 $80.50 $44.50 $574.50
ACCOUNT #: 084-0436-00 COG PARKS VILLAGE PID
ADDRESS: 340 VILLAGE COMMONS BLVD (median strip with tree)
USAGE:Oct Nov Dec Jan Feb TOTALS
3/4 In Irrigation (thousands
of gallons)2.000 8.000 7.000 3.000 3.000 23.000
CHARGES:
Water $31.00 $55.00 $51.00 $35.00 $35.00 $207.00
Electric / irrigation $6.00 $6.00 $6.00 $6.00 $6.00 $30.00
TOTAL CHARGES $37.00 $61.00 $57.00 $41.00 $41.00 $237.00
15
14
13
Page 31 of 35
PID Utility Usage Report
2016-2017
PAID
ACCOUNT #: 084-0437-00 COG PARKS VILLAGE PID
ADDRESS: 380 VILLAGE COMMONS BLVD (gazebo)
USAGE:Oct Nov Dec Jan Feb TOTALS
3/4 In Irrigation (thousands
of gallons) - - 2.000 1.000 2.000 5.000
Electric Usage (non-
irrigation) Municipal Small
(kWh)68.000 28.000 47.000 17.000 1.000 161.000
CHARGES:
Water $23.00 $23.00 $31.00 $27.00 $31.00 $135.00
Electric (non-irrigation)$129.12 $126.70 $127.85 $126.03 $125.06 $634.76
PCA $0.01 $0.00 $0.00 $0.00 $0.00 $0.01
TOTAL CHARGES $152.13 $149.70 $158.85 $153.03 $156.06 $769.77
ACCOUNT #: 084-0441-00 COG PARKS VILLAGE PID
ADDRESS: 105 VILLAGE COMMONS BLVD (Greenside Park)
USAGE:Oct Nov Dec Jan Feb TOTALS
1 In Irrigation (thousands of
gallons)58.000 60.000 55.000 23.000 1.000 197.000
CHARGES:
Water $270.50 $278.50 $258.50 $130.50 $42.50 $980.50
Electric / irrigation $6.00 $6.00 $6.00 $6.00 $6.00 $30.00
TOTAL CHARGES $276.50 $284.50 $264.50 $136.50 $48.50 $1,010.50
ACCOUNT #: 084-0442-00 COG PARKS VILLAGE PID
ADDRESS: 160 VILLAGE COMMONS BLVD (median strip with tree)
USAGE:Oct Nov Dec Jan Feb TOTALS
1 In Irrigation (thousands of
gallons)- - - - - -
CHARGES:
Water $38.50 $38.50 $38.50 $38.50 $38.50 $192.50
Electric / irrigation $6.00 $6.00 $6.00 $6.00 $6.00 $30.00
TOTAL CHARGES $44.50 $44.50 $44.50 $44.50 $44.50 $222.50
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17
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Page 32 of 35
PID Utility Usage Report
2016-2017
PAID
ACCOUNT #: 084-0443-00 COG PARKS VILLAGE PID
ADDRESS: 176 VILLAGE COMMONS BLVD (Hanover Park)
USAGE:Oct Nov Dec Jan Feb TOTALS
1 In Irrigation (thousands of
gallons)29.000 30.000 24.000 7.000 - 90.000
CHARGES:
Water $154.50 $158.50 $134.50 $66.50 $38.50 $552.50
Electric / irrigation $6.00 $6.00 $6.00 $6.00 $6.00 $30.00
TOTAL CHARGES $160.50 $164.50 $140.50 $72.50 $44.50 $582.50
ACCOUNT #: 084-0444-00 COG PARKS VILLAGE PID
ADDRESS: 100 VILLAGE COMMONS BLVD (Village Commons Blvd Entrance-S+N)
(Water looped with 100 Westbury Ln & 103 Westbury Ln)
USAGE:Oct Nov Dec Jan Feb TOTALS
1 In Irrigation (thousands of
gallons)- - - - - -
Electric Usage (non-
irrigation) Municipal Small
(kWh)- - - - - -
CHARGES:
Water $38.50 $38.50 $38.50 $38.50 $38.50 $192.50
Electric (non-irrigation)$125.00 $125.00 $125.00 $125.00 $125.00 $625.00
Electric / irrigation $6.00 $6.00 $6.00 $6.00 $6.00 $30.00
TOTAL CHARGES $169.50 $169.50 $169.50 $169.50 $169.50 $847.50
TOTAL USAGE:Oct Nov Dec Jan Feb TOTALS
Water Usage (thousands of
gallons)783.000 841.000 773.000 328.000 41.000 2,766.000
Electric Usage (non-
irrigation) Municipal Small
(kWh)68.000 29.000 47.000 18.000 1.000 163.000
TOTAL CHARGES ($):
Water $3,862.50 $4,094.50 $3,822.50 $2,042.50 $894.50 $14,716.50
Electric (non-irrigation)$754.12 $751.76 $752.85 $751.09 $750.06 $3,759.88
Electric / irrigation $66.01 $66.00 $66.00 $66.00 $66.00 $330.01
Credit ($440.00)($392.00)($392.00)($252.00)($204.00)($1,680.00)
TOTAL CHARGES $4,242.63 $4,520.26 $4,249.35 $2,607.59 $1,506.56 $17,126.39
TOTAL CHARGES
20
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Page 33 of 35
City of Georgetown, Texas
Georgetown Village Improvement District
March 13, 2017
SUBJECT:
Disc ussion regarding the Co ntracts Pro gress R ep o rt - Jim Briggs, General Manager of Utilities
ITEM SUMMARY:
Geo rgeto wn Village Pub lic Imp ro vement Dis tric t (GVP ID) Contrac ts Update (Exhibit A):
Land s c ap e Maintenanc e
Land s c ap e Maintenanc e Co ntract
Roundab o ut Landsc ap e Renovation
Tree Trimming
Sec tion 6 Water Quality Pond
FINANCIAL IMPACT:
None.
SUBMITTED BY:
And reina Davila-Quintero , Projec t Coordinato r
ATTACHMENTS:
Description Type
Contracts Progres s Report March 2017 Backup Material
Page 34 of 35
Page 1 of 1 Printed on 3/9/2017
Georgetown Village Public Improvement District (GVPID)
Contracts Progress Report FY2016/17
Landscape Maintenance
Landscaping services from July 1st to September
30th. Currently month-to-month. Includes general
grounds maintenance of all pocket parks,
roundabouts and medians, and landscape
easement lots, including irrigation repair
Contract will continue with Bright View on a month to month basis
until award of new contract is complete (May 2017)
Services were completed on February 8 and 22.
Invoices for February landscape services have been submitted for
payment. Irrigation audits were performed February 22 - Scheduling
repairs. There are several items that need to be repaired prior to
starting the systems for the year.Open $97,000.00
Landscape Maintenance Contract
Landscaping services for all city properties and
facilities, to include areas located within the GVPID
(pocket parks, roundabouts and medians, and
landscape easement lots, including irrigation repair)
Contract bid opening is scheduled for March 13th. We will be
reviewing the contracts for award. May 1 is the anticipated date to
start new contract.Pending
Roundabouts Landscape Renovation
Landscape renovation of the two roundabouts
along Village Commons Blvd
Met with contractor about eh completion of the roundabouts. There
was an issue with the wrong lights being ordered, but they have
assured me that they are committed to completing the job. Crews will
be onsite March 10 and will complete the job as soon as the correct
lights are delivered.Open $88,622.44
Tree Trimming
Tree trimming services of trees located in all pocket
parks, roundabouts and medians, and landscape
easement lots Tree trimming is complete.Closed $12,250.00
Sec. 6 WQ Pond Rehabilitation
Rehabilitation work to bring back pond into working
order per TCEQ requirements. Scope of work
includes engineering, soil testing, removal/disposal
of materials, pipe replacement, concrete work and
vegetation.
Bids accepted on Wednesday February 8, 2017. SThe project contract
will be brought before the Village PID board and Council for
recommendation and approval in March. Construction should start in
early April.
Staff is keeping TCEQ updated with progress of project. Open $108,432.00
Project Name Description Update Status Project Budget
Page 35 of 35