The URL can be used to link to this page

Home My WebLink AboutAgenda_GVPID_03.14.2022Notice of Meeting for the Georgetown Village P ublic I mprov ement District of the City of Georgetown March 14, 2022 at 6:00 P M at P ublic Safety Operations & Training Center, 3500 D.B . Wood Road, Georgetown, T X. 78628 T he C ity of G eorgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require as s is tance in partic ipating at a public meeting due to a disability, as defined under the ADA, reas onable as s is tance, adaptations , or ac commodations will be provided upon request. P leas e c ontact the C ity S ec retary's O ffic e, at leas t three (3) days prior to the sc heduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626 for additional information; T T Y users route through R elay Texas at 711. Regular Session (T his R egular S es s ion may, at any time, be rec es s ed to c onvene an Exec utive S es s ion for any purpose authorized by the O pen Meetings Act, Texas G overnment C ode 551.) A C all to O rder B P ledge of Allegianc e - Marlene Mc Michael, C hair C Introduc tion of New Board Members - Nic k Woolery, As s is tant C ity Manager D R eview and dis cus s board bylaws & attendanc e polic y – Marlene Mc Mic hael, Board C hair E G eorgetown P ublic Improvement District (P I D) O verview - Nic k Woolery, As s is tant C ity Manager F G eorgetown Village P ublic Improvement Dis tric t (G VP I D) quarterly financ ial report for the month of March, 2022 - Nathan P arras , Assistant F inanc e Direc tor P ublic Wishing to Address the B oard O n a s ubjec t that is posted on this agenda: P lease fill out a speaker regis tration form whic h can be found at the Board meeting. C learly print your name, the letter of the item on which you wish to speak, and pres ent it to the S taff Liais on, preferably prior to the start of the meeting. You will be c alled forward to speak when the Board cons iders that item. O n a s ubjec t not posted on the agenda: P ersons may add an item to a future Board agenda by filing a written request with the S taff Liais on no later than one week prior to the Board meeting. T he reques t must include the s peaker's name and the spec ific topic to be addres s ed with sufficient information to inform the board and the public . F or Board Liaison c ontact information, pleas e logon to http://government.georgetown.org/c ategory/boards -commissions /. G Tina Hoenig would like to address the board regarding S ummers G reen P ark. Mark Hoenig would like to addres s the board regarding S ummers G reen P ark. L egislativ e Regular Agenda H C ons ideration and possible action to approve the Minutes for the R egular Board Meeting F ebruary 14, 2021 - C indy Medrano, Board Liaison Page 1 of 39 I Elec tion of Board Name O fficers – Marlene Mc Mic hael, Board C hair J Disc uss dates/times for future G eorgetown Village P I D advisory board meetings – Marlene Mc Mic hael, Board C hair Adjournment Ce rtificate of Posting I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of Meeting was posted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a plac e readily acc es s ible to the general public as required by law, on the _____ day of _________________, 2022, at __________, and remained s o posted for at leas t 72 c ontinuous hours prec eding the s cheduled time of said meeting. __________________________________ R obyn Dens more, C ity S ec retary Page 2 of 39 City of Georgetown, Texas Georgetown Village Improvement District March 14, 2022 S UB J E C T: P ledge of Allegiance - Marlene Mc Mic hael, C hair IT E M S UMMARY: F IN AN C IAL IMPAC T: . S UB MIT T E D B Y: Marlene Mc Michael, C hair P ers on AT TAC H ME N T S: Description Type US Flag Backup Material Page 3 of 39 Page 4 of 39 City of Georgetown, Texas Georgetown Village Improvement District March 14, 2022 S UB J E C T: Introduction of New Board Members - Nick Woolery, Assistant C ity Manager IT E M S UMMARY: Introduction of the following new board members : James Levis Kevin Tanner As hlee Meersc hedit Larry W hitehead R aul P ena - Alternate 1 John Mc Kinney - Alternate 2 F IN AN C IAL IMPAC T: . S UB MIT T E D B Y: C indy Medrano, Board Liaison Page 5 of 39 City of Georgetown, Texas Georgetown Village Improvement District March 14, 2022 S UB J E C T: R eview and disc uss board bylaws & attendance policy – Marlene Mc Michael, Board C hair IT E M S UMMARY: F IN AN C IAL IMPAC T: None S UB MIT T E D B Y: C indy Medrano AT TAC H ME N T S: Description Type GVPID Bylaws Backup Material Attendance Policy Backup Material Page 6 of 39 Page 7 of 39 Page 8 of 39 Page 9 of 39 Page 10 of 39 Page 11 of 39 Page 12 of 39 Page 13 of 39 Page 14 of 39 Page 15 of 39 City of Georgetown, Texas Georgetown Village Improvement District March 14, 2022 S UB J E C T: G eorgetown P ublic Improvement Dis tric t (P I D) O verview - Nick Woolery, Assistant C ity Manager IT E M S UMMARY: F IN AN C IAL IMPAC T: . S UB MIT T E D B Y: C indy Medrano, Board Liaison AT TAC H ME N T S: Description Type Pres entation Pres entation Page 16 of 39 Georgetown Public Improvement District (PID) Overview Presented by Nick Woolery, Assistant City Manager March 14, 2022Page 17 of 39 22 What is a PID? What it is: •A PID is a designated geographic area within which special assessments are levied. •Two types of PIDs: •Maintenance PID (e.g., Georgetown Village PID) •Bond Issuing PID (e.g., Parks at Westhaven PID) Page 18 of 39 33 •Operating and Maintenance (O&M)PIDs are created to provide additional services to the districts supplemental to those provided by the City. •Common services overseen by PIDs can include,but are not limited to,common -area maintenance (e.g.alley,sidewalk,and street tree maintenance),minor capital improvements,& beautification efforts. •PIDs represent public/private partnerships as they are overseen and established through the local government entity but are commonly managed by an external organization. Georgetown Village PID Page 19 of 39 44 Page 20 of 39 55 •The Advisory Board does not act as an owner’s association to manage the architectural standards or design guidelines of the neighborhood,such as paint colors,fence upkeep,additions, remodeling,residential landscaping,etc . What does the Georgetown Village Public Improvement District No. 1 Advisory Board not do? Page 21 of 39 66 •The Advisory Board is established for the purpose of providing recommendations on the ongoing Service Plan and Assessment Plan,consistent with Chapter 372 of the Texas Local Government Code,to the City Council for those public improvements within the Georgetown Village Public Improvement District No.1 ("District") identified in the approved Assessment Plan,as amended.The Service Plan shall be for five (5)years and shall be reviewed and updated annually. What does the Georgetown Village Public Improvement District No. 1 Advisory Board do? Page 22 of 39 77 Service and Assessment Plan (SAP) Page 23 of 39 88 Service Plan Overview (5-years) Page 24 of 39 99 Budget Detail Page 25 of 39 City of Georgetown, Texas Georgetown Village Improvement District March 14, 2022 S UB J E C T: G eorgetown Village P ublic Improvement District (G VP I D) quarterly financial report for the month of Marc h, 2022 - Nathan P arras, As s is tant F inance Director IT E M S UMMARY: P res entation of the financ ial report for the month of Marc h 2022. F IN AN C IAL IMPAC T: . S UB MIT T E D B Y: Nathan P arras , Assistant F inanc e Direc tor AT TAC H ME N T S: Description Type Pres entation Pres entation GVPID Financial Summary Backup Material Page 26 of 39 Quarterly Financial Report Page 27 of 39 VILLAGE PID QUARTERLY FINANCIAL REPORT Page 28 of 39 3 QUARTERLY FINANCIAL REPORT VPID •Revenue Budget Sources •The FY2022 revenue budget for the Village PID is $523,274 •99.8%, or $522,274 of budgeted revenues is from Property Tax •Interest Income is budgeted at $1,000 Page 29 of 39 4 QUARTERLY FINANCIAL REPORT VPID COG - Village PID Financial Report Quarterly Comparison: Q1 FY22 Budget FY2022 YTD Actuals: Q1 FY21 YTD Actuals: Q1 FY22 Variance % Variance Variance % Variance Revenue 40001:Property Taxes 522,274 381,538 418,281 (103,993) 80.09%36,743 9.63% 42001:Interest Income 1,000 817 93 (907) 9.27%(724) -88.65% Revenue Total 523,274 382,354 418,373 (104,901) 79.95%36,019 9.42% FY2022 FY2021 Quarterly Comparison FY2022 Year-to-date: Budget Vs. Actuals Page 30 of 39 5 QUARTERLY FINANCIAL REPORT VPID •Expense Budget Sources •The FY2022 expense budget for Village PID is $935,650 •Capital Outlay –Improvements expense budget totals $520 thousand, 56% of expense budget •Contracts and Leases totals $179 thousand, 19% of expense budget •Maintenance Expense totals $98 thousand, 10% of expense budget Page 31 of 39 6 QUARTERLY FINANCIAL REPORT VPID COG - Village PID Financial Report Quarterly Comparison: Q1 FY22 Budget FY2022 YTD Actuals: Q1 FY21 YTD Actuals: Q1 FY22 Variance % of Budget Variance % Variance Expense 53004:Insurance Expense 1,030 - - 1,030 0.00%- 0.00% 51001:Administrative Expense 37,651 12,858 9,413 28,238 25.00%3,446 26.80% 51002:Publishing & Printing 2,163 - - 2,163 0.00%- 0.00% 51004:Contractual Services 20,600 - 20,000 600 97.09%(20,000) 0.00% 51007:Contracts & Leases 178,705 103,591 96,687 82,018 54.10%6,904 6.66% 51008:Utilities 57,680 14,649 17,792 39,888 30.85%(3,143) -21.46% 52501:Office Supplies - 79 - - 0.00%79 100.00% 52509:Maintenance Expense 97,596 28,711 - 97,596 0.00%28,711 100.00% 60004:Capital Outlay - Equipment 19,789 - - 19,789 0.00%- 0.00% 60009:Capital Outlay - Improvements 520,436 108,063 46,500 473,936 8.93%61,563 56.97% Expense Total 935,650 267,951 190,391 745,259 20.35%77,559 28.95% FY2022 Year-to-date: Budget Vs. Actuals FY2021 FY2022 Quarterly Comparison Page 32 of 39 7 QUARTERLY FINANCIAL REPORT QUESTIONS Page 33 of 39 F VILLAGE PID MONTHLY REPORT AS OF DECEMBER 31, 2021 Revenues are comprised of property tax and allocated interest. The City receives the bulk of property tax revenues in January and February. The City anticipates receiving $522,274 in property tax revenue this year, as well as $1,000 in allocated interest. Year-to-date, property tax revenue totals $418,281, or 80.09% of budget. Property tax revenue year-to-date is up 9.63%, or $36,743 compared to this time last year. There are multiple factors such as payment collections, collection rates, and protested values that can affect property tax revenue. Expenses include administrative charges, capital, contractual services, insurance, maintenance, and marketing. Year-to-date operational expenses with encumbrances total $190,391 or 20.35% of budget. The Parks Department has contracted for Parks Capital Improvements which total $46,500 year to date. Ending Fund Balance For FY2022, it is budgeted that the Village PID will have an ending fund balance of $242,365. After accounting for the contingency reserve of $113,053, this fund will have an available fund balance of $129,312. K 100K 200K 300K 400K Q1 Property Tax Revenue FY2021 FY2022 Page 34 of 39 F Fund Schedule: Village PID Financial Report Period: Dec-21 Budget Current Period Budget Vs. Actuals FY2022 Dec-21 YTD Actuals w/Encumbrances Variance % of Budget Beginning Fund Balance 654,741 654,741 - 100.00% Revenue 40001:Property Taxes 522,274 379,826 418,281 (103,993) 80.09% 42001:Interest Income 1,000 25 93 (907) 9.27% Revenue Total 523,274 379,851 418,373 (104,901) 79.95% Expense 53004:Insurance Expense 1,030 - - 1,030 0.00% 51001:Administrative Expense 37,651 3,138 9,413 28,238 25.00% 51002:Publishing & Printing 2,163 - - 2,163 0.00% 51004:Contractual Services 20,600 1,250 20,000 600 97.09% 51007:Contracts & Leases 178,705 9,838 96,687 82,018 54.10% 51008:Utilities 57,680 6,583 17,792 39,888 30.85% 52509:Maintenance Expense 97,596 - - 97,596 0.00% 60004:Capital Outlay - Equipment 19,789 - - 19,789 0.00% 60009:Capital Outlay - Improvements 520,436 11,690 46,500 473,936 8.93% Expense Total 935,650 32,498 190,391 745,259 20.35% Excess (Deficiency) of Total Revenue over Total Requirements (412,376) 347,353 227,982 (640,358) -55.28% Ending Fund Balance 242,365 347,353 882,723 640,358 364.21% Reserves Contingency Reserve 113,053 113,053 - 100.00% Debt Service Reserve - - - 0.00% Reserves Total 113,053 113,053 - 100.00% Available Fund Balance 129,312 769,670 640,358 595.20% Page 35 of 39 City of Georgetown, Texas Georgetown Village Improvement District March 14, 2022 S UB J E C T: C onsideration and pos s ible ac tion to approve the Minutes for the R egular Board Meeting F ebruary 14, 2021 - C indy Medrano, Board Liais on IT E M S UMMARY: Minutes from the February G VP ID meeting. F IN AN C IAL IMPAC T: . S UB MIT T E D B Y: C indy Medrano, Board Liaison AT TAC H ME N T S: Description Type GVPID Minutes 02.14.2022 Backup Material Page 36 of 39 Georgetown Village PID Page 1 of 3 February 14, 2022 City of Georgetown, Texas Georgetown Village Public Improvement District Advisory Board Meeting Minutes Monday, February 14, 2022, at 6:00 p.m. Meeting held at the Public Operations & Training Center, Training Room C, 3500 D.B. Woods Road, Georgetown, TX 78628 Board Members Present: Marlene McMichael, Chair; Michael Charles, Vice Chair; Cara McKinney, Secretary; Steve Taylor, and Kevin Tanner Board Members Absent: Melinda Marler, and James Levis Staff Members Present: Nick Woolery, Assistant City Manager; Wayne Nero, Assistant City Manager; Eric Johnson, Public Works Director; Molly Ritter, Public Works Operations Manager; Eric Nuner, Parks and Recreation Assistant Director; Sabrina Poldrack, Special Districts Program Manager; Cindy Medrano, Board Liaison Staff Members Absent: Visitors Present: Ronnie Stafford, Covey Consultant; Raul Pena; Tiffany Thomure Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A. Call to Order - call to order by Marlene McMichael, Board Chair at 6:02 PM. B. Pledge of Allegiance • Cara McKinney led everyone in reciting the pledge of allegiance. C. Staff Updates – Wayne Nero, Assistant City Manager • Nero introduced Woolery as the new Assistant City Manager and support staff for the Georgetown Village Advisory Board moving forward. D. Recognition of Outgoing Board Members – Nick Woolery, Assistant City Manager • Woolery recognized outgoing board members Steve Taylor & Cara McKinney. Taylor and McKinney shared their length of time in serving the board and accomplishments. Page 37 of 39 Georgetown Village PID Page 2 of 3 February 14, 2022 E. Introduction of New Board Members – Nick Woolery, Assistant City Manager • Woolery introduced board members Kevin Tanner and James Levis (absent). Woolery notified the board that there will be additional board members at the March meeting. Woolery gave a brief overview of what to expect in the next couple of board meetings related to the Service and Assessment Plan. F. Staff update related to the landscape improvement project for Shell Road landscaping screening, entry monument landscaping, and Bellaire Street trees – Eric Nuner, Assistant Parks and Recreation Director • Nuner provided the board with updates on the landscape improvement project presented to the board in November. • Staff made adjustments to the plans based on the board’s direction in previous meeting. The project is projected to go out to bid in April and begin on construction in the Summer. • The board had clarifying questions on what was discussed at the last meeting and what this project included. Staff provided clarification that this project includes Shell Rd. landscaping screening, entry monument landscaping, and Bellaire Street trees. • Staff clarified that in order for the Sycamore monument sign to be replaced, there would need to be an amendment to the Service and Assessment Plan. G. Staff update related to street trees and signage – Eric Johnson, Public Works Director • Johnson and Ritter provided the board with a list of trees from the design guidelines. • Johnson provided the board with an update on the signs approved by both the board and city council. A photograph was presented to remind the board of what was approved previously. Signage materials have been ordered and the process to replace the signs is expected to begin in the Summer. • Johnson provided the board with a list of trimmed trees and removed trees in the Village PID neighborhood. Page 38 of 39 Georgetown Village PID Page 3 of 3 February 14, 2022 Public Wishing to Address the Board On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found at the Board meeting. Clearly print your name, the letter of the item on which you wish to speak, and present it to the Staff Liaison, preferably to the start of the meeting. You will be called forward to speak when the Board considers that item. On a subject not posted on the agenda: Persons may add an item to a future Board agenda by filing a written request with the Staff Liaison no later than one week prior to the Board meeting. The request must include the speaker’s name and the specific topic to be addressed with sufficient information to inform the board and the public. For Board Liaison contact information, please logon to http://government.georgetown.org/category/boards-commissions/. H. At the time of posting no one had signed up to speak. Legislative Regular Agenda I. Consideration and possible action to approve the Minutes for the Regular Board Meeting November 08, 2021 – Cindy Medrano, Board Liaison • Charles had a clarifying question regarding a location mentioned in the minutes. Nuner clarified the location. • Motion to approve minutes by Cara McKinney seconded by Steve Taylor. Approved unanimously 5-0-2 Absent Adjournment • Motion to approve minutes by Cara McKinney seconded by Steve Taylor. Approved unanimously 5-0-2 Absent The meeting adjourned at 7:03pm _________________________________ ____________________________ Marlene McMichael, Chair Secretary ___________________________________ Cindy Medrano, Board Liaison Page 39 of 39